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142 BOARD OF TRUSTEES CHARLES STEWART MOTT COMMUNITY COLLEGE OFFICIAL MINUTES OF REGULAR MEETING, APRIL 22, 2013 VOLUME 44 SCHEDULED MEETING: 7:30 p.m. BOARD CONFERENCE ROOM: Room 1301 Regional Technology Center TRUSTEES PRESENT: Lenore Croudy Michael A. Freeman Sally Shaheen Joseph Albert J. Koegel Matthew Norwood Rafael C. Turner TRUSTEES ABSENT: John L. Snell, Jr. PRESIDING OFFICER: Lenore Croudy, Chairperson Regular Board Meeting: 7:30 p.m. to 8:29 p.m. Certified As Correct: ___________________________________ Lenore Croudy, Chairperson __________________________________ Sally Shaheen Joseph, Secretary 142a BOARD OF TRUSTEES CHARLES STEWART MOTT COMMUNITY COLLEGE Regular Meeting, April 22, 2013 Volume 44 Minutes of Regular Meeting of April 22, 2013 COMMITTEE OF THE WHOLE SESSION: Chair Croudy called the Committee of the Whole Session to order at 6:30 p.m. She called on President Shaink, who introduced Scott Jenkins, Vice-President of Student & Administrative Services. Vice-President Jenkins delivered a presentation on dual enrollment, providing an overview of several programs designed for high school students to earn college credit including Advanced Placement (AP), International Baccalaureate (IB), and Early/Middle College Programs, among others. Mr. Jenkins cited the work of the Michigan Early Middle College Association (MEMCA), and highlighted aggregate school profile data. He described current initiatives with partner K-12 districts, calling on Troy Boquette, Executive Dean, Student Services, to provide insight on the collaborative process from the perspective of a former school Board member. Following a brief question and answer period, Chair Croudy adjourned the session at 7:20 p.m. I. CALL TO ORDER: Chair Croudy called the meeting to order at 7:30 p.m. II. ADDITIONS TO THE AGENDA There were no additions to the agenda. III. ADOPTION OF AGENDA SECRETARY JOSEPH MOVED THAT THE AGENDA BE ADOPTED. TRUSTEE TURNER SECONDED THE MOTION. ALL PRESENT VOTED AYE. MOTION PASSED. IV. SPECIAL PRESENTATIONS Chair Croudy then called on President Shaink, who called on Dr. Steve Robinson, Executive Dean, Planning, Research, & Quality. Dr. Robinson introduced Dale Weighill, Executive Dean, Professional Development and Experiential Learning, who presented Tiffany Osborn and Kayla Fuller who received Commitment to Service awards sponsored by the Michigan Campus Compact. Dr. Shaink then called on Mark Kennedy, Chief Human Resources Officer, who introduced James Shurter, Graphic Arts Faculty, who received this year’s Outstanding Faculty Member of the Year award, and Department of Public Safety Chief Theresa Stephens-Lock, who received the Outstanding Staff Member of the Year award. Finally, President Shaink called on Vice-President Jenkins, who first asked members of Public Safety staff to lead the audience in a moment of silence in remembrance of the victims and survivors of last week's bombing in Boston. Mr. Jenkins then introduced Tom Healey, Athletics Director. Mr. Healey presented 142b Hermon Gilliam, Coach, MCC Wrestling Club, along with Nick Awad, who was named All-American by the National Collegiate Wrestling Association. He then introduced Ann-Marie Christman, Cheerleading Club Coach, and the MCC Cheerleaders, who positively represented the College at sporting events and other activities throughout the year, and were also able to succeed on a competitive level. Mr. Healey then introduced Letitia Hughley, Women’s Basketball Coach and members of the MCC Women’s Basketball team, who finished a season with a 21-9 record. Finally, Mr. Healey introduced Steve Schmidt, Men’s Basketball Coach and members of the MCC Men’s Basketball team, who finished with a 31-5 season, including District, State, and Regional Championships. Photo slideshows highlighting each team’s season were shown, and Coach Schmidt acknowledged Doug Anderson, a former member of the Men’s Basketball team who played for the University of Detroit, and recently won the 2013 College All-Star Slam Dunk Championship. Mr. Healey also provided a brief update on the current Spring athletics season. V. COMMUNICATIONS There were no communications. VI. COMMENTS FROM THE PUBLIC Dr. Beverly Bliesath of Goodrich addressed the Board with concerns regarding what she feels to be corrupt practices by the Administration and a lack of accountability on the part of the Board. Ms. Chulindra Cooks of Flint addressed the Board regarding Board Policy 5202 and the College’s harassment investigation process. VII. APPROVAL OF MINUTES SECRETARY JOSEPH MOVED THAT THE REGULAR MEETING MINUTES OF MARCH 25, 2013 BE APPROVED. TRUSTEE FREEMAN SECONDED THE MOTION. Chair Croudy called for a vote to approve the minutes of March 25, 2013. ALL PRESENT VOTED AYE. MOTION PASSED. VIII. INFORMATIONAL REPORTS Acceptance of Standing Board Committee Reports: 1. Personnel (Joseph, Norwood, Turner): Secretary Joseph reported that the Personnel Committee met on April 17, 2013. Notes from that meeting appear as Attachment A. 2. Finance/Audit (Koegel, Freeman, Snell): Treasurer Koegel reported that the Finance/Audit Committee met on April 17, 2013. Notes from that meeting appear as Attachment B. IX. UNFINISHED BUSINESS There was no unfinished business. 142c X. NEW BUSINESS Consent Agenda: Chair Croudy called for a motion to approve the Consent Agenda. MOVED BY TRUSTEE FREEMAN, SECONDED BY TRUSTEE TURNER THAT THE BOARD APPROVE THE CONSENT AGENDA. Chair Croudy called for a vote on the Consent Agenda, Item 1.22 (Treasurer’s Report for March 2013) and Item 1.23 (Authentication of Sabbaticals). ALL PRESENT VOTED AYE. MOTION PASSED. Individual Items: Chair Croudy called for a motion to approve Item 1.24 (Authorization to Enter Into Michigan New Jobs Training Agreement). MOVED BY SECRETARY JOSEPH, SECONDED BY TRUSTEE NORWOOD THAT ITEM 1.24 BE APPROVED. Chair Croudy called for the vote on Item 1.24. ALL PRESENT VOTED AYE. MOTION PASSED. Chair Croudy called for a motion to approve Item 1.25 (New Associate in Applied Science Degree – Music Technology). MOVED BY TRUSTEE FREEMAN, SECONDED BY TRUSTEE TURNER THAT ITEM 1.25 BE APPROVED. Chair Croudy called for the vote on Item 1.25. ALL PRESENT VOTED AYE. MOTION PASSED. Chair Croudy called for a motion to approve Item 1.26 (New Certificate Program – Music Technology). MOVED BY TRUSTEE TURNER, SECONDED BY TRUSTEE FREEMAN THAT ITEM 1.26 BE APPROVED. Chair Croudy called for the vote on Item 1.26. ALL PRESENT VOTED AYE. MOTION PASSED. Chair Croudy called for a motion to approve Item 1.27 (Health Sciences Simulation Manikin – Purchase Award). MOVED BY TRUSTEE FREEMAN, SECONDED BY TRUSTEE NORWOOD THAT ITEM 1.27 BE APPROVED. Chair Croudy called for the vote on Item 1.27. 142d ALL PRESENT VOTED AYE. MOTION PASSED. Chair Croudy called for a motion to approve Item 1.28 (2013 Parking Deck Repairs). MOVED BY SECRETARY JOSEPH, SECONDED BY TRUSTEE TURNER THAT ITEM 1.28 BE APPROVED. Chair Croudy called for the vote on Item 1.28. ALL PRESENT VOTED AYE. MOTION PASSED. Chair Croudy called for a motion to approve Item 1.29 (Extension of Board Officer Terms). MOVED BY TRUSTEE TURNER, SECONDED BY TRUSTEE NORWOOD THAT ITEM 1.29 BE APPROVED. Chair Croudy called for the vote on Item 1.29. ALL PRESENT VOTED AYE. MOTION PASSED. Chair Croudy called for a motion to accept the first reading of Item 1.30 (Amendments to Board Policies 1240 and 1500). MOVED BY SECRETARY JOSEPH, SECONDED BY TRUSTEE NORWOOD THAT ITEM 1.30 BE APPROVED. Chair Croudy called for the vote on Item 1.30. ALL PRESENT VOTED AYE. MOTION PASSED. XI. ADMINISTRATIVE ITEMS President’s Report: President Shaink distributed the Executive Summary, and announced upcoming dates, including the Distinguished Alumni and Outstanding Retiree Awards, Graduate Honors Reception, and Commencement, among others. He called again on Mr. Kennedy, who introduced new employees Haskell Walker and Tiffiney Hook. Dr. Shaink thanked Vice-President Jenkins for his workshop presentation and commended all the award winners, coaches, and student-athletes for their hard work and success. 142e MISCELLANEOUS BUSINESS COMMENTS FROM BOARD MEMBERS (Item 4.09): Secretary Joseph commended all the student-athletes, and said how honored she felt to be a part of the Board. She also thanked those members of College staff who attended a recent veterans group meeting. Treasurer Koegel had no comments. Trustee Freeman commented on the positive feedback about the College he recently heard from the office of U.S. Congressman Dan Kildee. Trustee Norwood had no comments. Trustee Turner had no comments. Chair Croudy allowed Jim Delaney, Board Attorney to offer comments; Mr. Delaney praised the level of teamwork exhibited by both the student-athletes as well as the employees of the College. Chair Croudy thanked all the Board members for all they do, as well all employees for doing the best for the College. She also invited the members of the audience to continue and attend Board meetings. XIII. EXECUTIVE SESSION There was no Executive Session. XIV. ADJOURNMENT Chair Croudy declared the meeting adjourned at 8:29 p.m. Minutes submitted by Michael Simon, Assistant Secretary, Mott Community College Board of Trustees. A copy of the official meeting minutes and a compact disc recording of the meeting in its entirety are available for public viewing/listening in the Mott Library, main campus. 142f ATTACHMENT A PERSONNEL COMMITTEE Wednesday, April 17, 2013, 4:00 p.m., CM1019 Present: Joseph, Norwood, Turner The meeting was called to order at 4:00 p.m. by Trustee Joseph. Regional Technology Initiatives Michigan New Jobs Training Program Update: Tom Crampton, Executive Dean, Regional Technology Initiatives, provided an update on the Michigan New Jobs Training Program. Authorization To Enter Into Michigan New Jobs Training Agreement: A copy of the resolution was provided for review. The resolution will be presented to the Board for approval at Monday’s meeting. Chief Financial Officer/Accounting Treasurer’s Report for March 2013: Larry Gawthrop, Chief Financial Officer, detailed the Treasurer’s Report for March 2013, reporting that total revenues for the period ended March 31 were approximately $57.4 million, representing 78.4% of the annual budget, which is 1.7% lower than last year at this time. Expenditures year-to-date were at $51.2 million, representing 69.6% of the annual budget. Tuition and fee revenues were $30.2 million, and property taxes were $16.5 million. Academic Affairs New Associate in Applied Science Degree – Music Technology New Certificate Program – Music Technology: Copies of both resolutions were included for review. Dr. Amy Fugate, Vice-President of Academic Affairs provided background and rationale for the creation of the certificate and degree programs. Both resolutions will be brought to the Board for a vote at Monday’s meeting. Health Sciences Simulation Manikin – Purchase Award: A copy of the resolution was included for review. Dr. Fugate again provided background information. The resolution will be brought to the Board for a vote at Monday’s meeting. Student & Administrative Services 2013 Parking Repairs: A copy of the resolution was included for review. Scott Jenkins, Vice-President for Student & Administrative Service, provided background on the resolution which will be brought to the Board for a vote at Monday’s meeting. Other Extension of Board Officer Terms: A copy of the resolution was included for review. Michael Simon, Manager, Office of the President & Board of Trustees, provided background on the resolution, which will be brought to the Board for a vote at Monday’s meeting. 142g Amendments to Board Policies 1240 and 1500 (First Reading): A copy of the resolution was included for review. Mr. Simon again provided background on the resolution, which will be brought to the Board for a first reading at Monday’s meeting. Human Resources Staffing Transaction Report: Kristi Dawley, HR Supervisor, presented the Staffing Transaction Report for April 2013. Authentication of Sabbaticals: A copy of the resolution was included for review. Ms. Dawley provided background on the resolution, which will be brought to the Board for a vote at Monday’s meeting. Amber Brennan of Collins Blaha, P.C., was in attendance and briefed the committee on specific personnel matters. Trustee Joseph adjourned the meeting at 5:38 p.m. 142h ATTACHMENT B FINANCE/AUDIT COMMITTEE Wednesday, April 17, 2013, 12:00 p.m., CM1019 Present: Koegel, Snell Absent: Freeman The meeting was called to order at 12:22 p.m. by Trustee Koegel. Chief Financial Officer/Accounting Treasurer’s Report for March 2013: Larry Gawthrop, Chief Financial Officer, detailed the Treasurer’s Report for March 2013, reporting that total revenues for the period ended March 31 were approximately $57.4 million, representing 78.4% of the annual budget, which is 1.7% lower than last year at this time. Expenditures year-to-date were at $51.2 million, representing 69.6% of the annual budget. Tuition and fee revenues were $30.2 million, and property taxes were $16.5 million. Regional Technology Initiatives Michigan New Jobs Training Program Update: Tom Crampton, Executive Dean, Regional Technology Initiatives, provided an update on the Michigan New Jobs Training Program. Authorization To Enter Into Michigan New Jobs Training Agreement: A copy of the resolution was provided for review. The resolution will be presented to the Board for approval at Monday’s meeting. Academic Affairs New Associate in Applied Science Degree – Music Technology New Certificate Program – Music Technology: Copies of both resolutions were included for review. Dr. Amy Fugate, Vice-President of Academic Affairs provided background and rationale for the creation of the certificate and degree programs. Both resolutions will be brought to the Board for a vote at Monday’s meeting. Health Sciences Simulation Manikin – Purchase Award: A copy of the resolution was included for review. Dr. Fugate again provided background information. The resolution will be brought to the Board for a vote at Monday’s meeting. Student & Administrative Services 2013 Parking Repairs: A copy of the resolution was included for review. Scott Jenkins, Vice-President for Student & Administrative Service, provided background on the resolution which will be brought to the Board for a vote at Monday’s meeting. Other Extension of Board Officer Terms: A copy of the resolution was included for review. Michael Simon, Manager, Office of the President & Board of Trustees, provided background on the resolution, which will be brought to the Board for a vote at Monday’s meeting. 142i Amendments to Board Policies 1240 and 1500 (First Reading): A copy of the resolution was included for review. Mr. Simon again provided background on the resolution, which will be brought to the Board for a first reading at Monday’s meeting. Human Resources Staffing Transaction Report: Kristi Dawley, HR Supervisor, presented the Staffing Transaction Report for April 2013. Authentication of Sabbaticals: A copy of the resolution was included for review. Ms. Dawley provided background on the resolution, which will be brought to the Board for a vote at Monday’s meeting. Amber Brennan of Collins Blaha, P.C., was in attendance and briefed the committee on specific personnel matters. Trustee Koegel adjourned the meeting at 1:21 p.m.
