Program Planning and Assessment (PPA) for Academic Programs Comprehensive Review, Annual Review & Action Plan Spring 2014 The purpose of Program Planning and Assessment at Hartnell College is to obtain an honest and authentic view of a program and to assess its strengths, opportunities, needs, and connection to the mission and goals of the college. The process is based on the premise that each academic program reviews assessment data and uses these data to plan for improvement. The results of these annual cycles provide data for a periodic (every five years) comprehensive review that shows evidence of improvement and outlines long-range goals. The Program Planning and Assessment process will improve and increase the flow of information about student learning, student success and student behavior at Hartnell College. The result of the process will also improve institutional effectiveness. Program/ Discipline Date Completed (must be in final form by 3/31/14)* Date Submitted to Dean Drafting Design Technology *Please note that you should work with your colleagues and dean to ensure that this report is completed, revised as needed, in its final form and submitted no later than the end of March. List of Contributors, including Title/Position Parviz Entekhabi, Full time Faculty Melissa Hornstein , Full time Faculty Robert Ward , Architect; Adjunct Faculty This PPA report is organized in 3 sections and 11 subsections as follows: I. II. III. Comprehensive Review – a. Overall Program Effectiveness, b. Instructional Staffing, c. CTE Programs – Labor Market & Achievement, and d. Program Goals. Annual Review – a. Course Data & Trends, b. Teaching Modality, c. Curriculum, d. Outcomes, and e. Previously Scheduled Activities. Annual Action Plan – a. New Activities and b. Resource Requests. INSTRUCTIONS è For programs/disciplines scheduled for comprehensive review in spring 2014, please complete Sections I, II, and III. è For programs/disciplines scheduled for annual review, please complete Sections II and III. I. COMPREHENSIVE REVIEW Please complete this section for programs/disciplines scheduled for comprehensive review in spring 2014. Go to Section II for programs/disciplines scheduled for annual review in spring 2014. A. OVERALL PROGRAM EFFECTIVENESS 1. Describe your program in terms of its overall effectiveness over the past several years. Please consider the questions below in describing your program/discipline/area. · How are students/employees served by the program? The Drafting and Design Engineering Technology is a two-year program offers courses that are intended to create interest and enrichment through the study that combines drafting, engineering technology, and computer skills. The major courses of study provide a strong background in the basic mathematics and geometry applications. Because the program is easily adapted to a number of specialized areas, it offers the opportunity for employment in architectural, construction, mechanical, electrical, and other related industries. This program also makes it possible for graduates to advance to a supervisory position in the drafting and design field. · What are the unique aspects of the program? Drafting program offers several industry relevant courses with the latest application software. We do have state of art computer lab and classrooms which instructed by highly qualified industry professionals. · How does the program relate to the needs of the community? At Hartnell College, drafting technology program offers variety of introductory and advanced level courses to meet the needs of the new students enrolled in degree/certificate programs, returning industry employee for re-training and engineering transfer students. · How does the program interface/collaborate with other programs on campus? Drafting offers courses such as DRA 64 (Print Reading for Industry) which supports the welding and mechanical agriculture programs. The Engineering Graphics Design (EGN-2) supports the engineering transfer program. · What is working well in the program/discipline? In spite of having low enrollment in our advanced course (due to the local economy fluctuation and other factors), we see the improvement in retention and success rate. · 2|P ag e If there is a sequence of courses in your program, what process or framework is used to ensure alignment? In the last few years we have been offering 2-year plan with guarantee schedule. The course offering sequences intended for a smooth learning and transition from the introductory to the advance courses. Although our goals for enrollment increase has not been achieved, but we have seen improvement in course completion and retention rate. · How is consistency maintained between/among multiple sections of a single course? Drafting program do not offer multiple sections. · Has the program explored alternative scheduling approaches? In the last few years we have offered the courses in every year. In current semesters we have seen a low enrollment in our advance courses. We are exploring the issue and looking into an alternative scheduling and course offering. · Do prerequisites, co-requisites and strongly recommended skills continue to meet program needs? Are there special considerations regarding capabilities of incoming students? Yes, based on the individual circumstances, course offering, and student’s background; we have flexibility of waving these requirements within framework of the curriculum guidelines. · What professional activities have faculty recently (last three years) participated in? Full-time and adjunct faculty have been involved in all the professional activities, workshops and meetings held on campus. Our adjunct faculty member is a practicing architect who regularly attends the AIA professional meetings. The full time faculty member continue to attend the on line webinar and sign up to the news letters etc. to stay current on the latest technology in the field. Also participated in the Industrial technology Instructor’s Conference and CNC exhibition held by Haas Manufacturing Training at Laney College in Oakland California. B. INSTRUCTIONAL STAFFING 1. In the table below enter the number of sections offered and the number of full time and adjunct faculty in your program/discipline by term over the past several years. Term Fall2010 Spring 2012 Fall 2012 Spring 2013 Fall 2013 3|P ag e No. of Active Sections 4 Full-time Faculty Adjunct Faculty 1 1 4 1 1 4 1 1 4 1 1 4 1 1 Spring 2014 4 1 1 2. What staffing factors/challenges have influenced the effectiveness of the program? There has been no staffing challenges for our discipline. C. CTE PROGRAMS – LABOR MARKET & ACHIEVEMENT Please complete this section if the program is Career Technical Education (CTE). Go to subsection D if the program is not CTE. 1. Describe the demonstrated effectiveness on the program over the past several years with levels and trends of achievement data, including degree/certificate completions (awards) and employment statistics. Drafting technology program is offering courses to meet the local industry needs in Salinas Valley. The program offers courses in mechanical and architectural leading to certificate in both fields. During the last three years we have awarded number of certificates which listed later in this report. The outcomes of this certificate program will prepare a student for employment in the field of Computer Aided Design and Drafting. The curriculum covers a broad base of current Computer Aided Design and Engineering skills necessary for success and productivity in modern industry. 2. Describe the number of, activities of, and recommendations resulting from advisory committee meetings that have occurred over the past two years. What information and/or data were presented that required or currently require changes to be made to your program? (Please attach copies of meeting minutes over the past two years and a list of committee members and their respective industries/areas.) As of now we have not been able to meet advisory committee. There is a plan to form a new committee by the end of this year. One of the recommendation from the past years was to implement a use of 3D printer in our solid modeling courses. We secured the found in 2013 and just completed the purchasing process. We will and use them during the current academic year. For our students working on these 3D printers in the classroom is a valuable experience preparing them with advance skill in modern manufacturing environment. 4|P ag e Here is the list of the local industry representatives who agreed to serve: Nathaniel Milam, PE Witson Engineers 9699 Blue Larkspur Lane #105 Monterey CA 93940 nmilam@whitsonengineers.com 831-649-5225 Paul Gallien PE Gallien Engineering Inc. 9699 Blue Larkspur Lane #102 Monterey CA 93940 paul@gallienengineering.com 831-372-7072 David Knight Monterey Energy Group 26465 Carmel Rancho Blvd. #8 831-372-8328 Dennis Hodgin AIA Dennis Hodgin AIA Architects 9699 Blue Larkspur Lane #101 Monterey CA 93940 dennis@dhaia.com 831-655-1024 Al Saroyan Saroyan Masterbuilder 760 Redwood Ave. Sand City, CA 93955 831-393-1800 3. Does labor market data and/or the need for additional education indicate that changes should be made to your program? Does the program (continue to) meet a labor market demand and/or fulfill an important step toward higher/additional education? In the past academic year, we have made several course revisions to our program. The new development and updates in the application software technology requires constant course revisions and updates. To meet the industry’s demands and improve the program, these revisions and updates will continue throughout the year. These efforts will prepare a student for employment in the field of (CADD) computer aided design and drafting. The curriculum covers a broad base of current computer-aided design and engineering skills necessary for success and productivity in modern industry. The program continues to meet the demand of current manufacturing and architectural industries. 5|P ag e D. PROGRAM GOALS 1. List and describe program/disciplinary goals for the next comprehensive review cycle—Fall 2014 through Fall 2018. Be sure to highlight innovative, unique, or other especially noteworthy aspects. A new mission and vision is currently before the board for approval in February. In considering your program’s future goals, please review the proposed new mission and vision statements. VISION STATEMENT Hartnell College will be nationally recognized for the success of our students by developing leaders who will contribute to the social, cultural, and economic vitality of our region and the global community. MISSION STATEMENT Focusing on the needs of the Salinas Valley, Hartnell College provides educational opportunities for students to reach academic goals in an environment committed to student learning, achievement and success. [List and describe program goals here] 1) Participate and form a new advisory committee for Drafting Technology. 2) Continue incorporating online management tools to enhance the existing courses. 3) Develop online Directed Learning activities for AutoCAD courses and offer some hybrid/online classes in computer- aided design area. 4) Improve the enrollment number in advance classes and improve the completion rate in the introductory courses. 5) Develop more effective class scheduling plan to improve the number of degree and certificates completion. II. ANNUAL REVIEW This section must be completed for ALL academic programs, including those scheduled for a comprehensive review in spring 2014. A. COURSE DATA & TRENDS 1. Please evaluate the 3-year trend of enrollment and success of courses in your program/discipline. Identify the courses you are choosing to examine this current year in the list below. You do NOT need to evaluate trends for each course every year. 6|P ag e Course Number Course Name Does the course have any DE (online or hybrid) sections? DRA 50 Introduction to Drafting & Design No DRA 52 Introduction to AutoCAD no Please use the data that have been provided. Analyze trends that you observe with respect to the data for the identified courses and answer the following questions. ENROLLMENT 2. Review the enrollment data. Describe and analyze any patterns or anomalies that you notice. What do you make of these patterns or anomalies? What actions should be taken to ensure continuous improvement? Course Fall 2010 DRA 50 DRA 52 21 - Spring 2011 17 Fall 2011 23 14 Spring 2012 20 18 Fall 2012 17 14 Spring 2013 - Enrollment data in DRA 50 indicated relatively steady enrollment trend with slight fluctuation. Reviewing the enrollment history for this class in the past several years reveals imprudent. For DRA 52 we observe some decline. This one of the three AutoCAD series classes that we offer. Currently we are looking into scheduling and watching it further. This is also one the candidate courses for offering as online/hybrid modality that will lead to reach more students. SUCCESS 3. Review the success data. Describe and analyze any patterns or anomalies that you notice. What do you make of these patterns or anomalies? What actions should be taken to ensure continuous improvement? Success Course DRA 50 DRA 52 Fall 2010 71% - Spring 2011 80% Fall 2011 83% 71% Spring 2012 70% 50% Fall 2012 76% 86% Spring 2012 - Overall data shows better than average success rate in these classes. For DRA 52, in spring 2012 the number drops to 50 from 80% in spring 2011. Starting 2013 we have decided to offer these courses in yearly bases and only in fall semester. These are both introductory level courses that build the foundation in the program. We do not have fall 2013 data for this report but student’s engagement and having state of art CAD lab facility with the latest technology, we should see an improvement in coming years. DEGREES AND CERTIFICATES 7|P ag e 4. Describe the demonstrated effectiveness of the program over the past several years with levels and trends of achievement data, such as degree and certificate completions/awards. Year 2011 2012 2013 Certificate 5 3 2 Associate 7 1 2 5. B. TEACHING MODALITY 1. Enter the number of Distance Education Courses, both fully online and hybrid sections, along with the number of full-time and adjunct faculty. At this point we do not have any approved or implemented DE courses in to the program. It is under the consideration and development stage. We use the Hartnell’s online course management (Etudes) as support for all of the face to face course in discipline. Term No. of DE/ Online Sections No of Hybrid Sections Fulltime Faculty Adjunct Faculty 2. Compare student success in the DE teaching environment with success in the face-to-face teaching environment in the same course. Are there differences? To what do you ascribe the differences in your program? Discuss any other relevant factors regarding diverse teaching modalities and environments, such as specific locations. [N/A] 3. Describe the process to change and improve student success in DE courses/sections in your program, and any other relevant factors regarding diverse teaching modalities and environments, such as specific locations. [N/A] 8|P ag e C. CURRICULUM Complete the following tables pertaining to courses scheduled for review. Courses scheduled for review during AY 201314 as previously specified Faculty member(s) responsible for coordinating (a) Was the course reviewed and (b) taken through the curriculum process? Date of approval (or anticipated approval) by Curriculum Committee DRA 52 DRA 53 DRA 54 DRA 70 Parviz Entekhabi Parviz Entekhabi Parviz Entekhabi Parviz Entekhabi In the process In the process In the process In the process20 5/2014 5/2014 5/2014 5/2014 EGN-12 EGN-2 Parviz Entekhabi Parviz Entekhabi yes yes 2/2014 2/2014 Courses scheduled for review during AY 201415 DRA 58 DRA 64 DRA 71 Faculty member(s) responsible for coordinating Parviz Entekhabi Parviz Entekhabi Parviz Entekhabi Target semester and year—Fall 2014 or Spring 2015 Fall 2014 Fall 2014 Spring 2015 D. OUTCOMES Use your Program Outcome Maps to assist you in this subsection. As you plan your course assessments, keep the higher level program outcome in mind. While course level assessment serves the purpose of examining the teaching and learning for that particular course, it also provides the data that will be viewed collectively for assessment of the associated program level outcomes. PROGRAM LEVEL OUTCOMES 1. Please complete the following tables. 9|P ag e List Program level outcome(s) scheduled for assessment as previously specified What changes have occurred in the program/discipline as a result of dialogue? PLO #6, PLO #1, PLO #3 We found that PLO #6 was eliminated from the Program Level Outcomes at an earlier date. We found that PLO #1 is met by DRA 50, DRA 52, DRA 53, DRA 54, and DRA 58. We found that PLO #3 is a good program outcome; however there are currently no SLOs that map to it. We corrected the course mapping for PLO #6. We revised SLOs in order to map to PLO #3. List Program level outcome(s) scheduled for assessment in AY 14-15 Have your course level SLOs needed for this program level outcome been assessed or scheduled for assessment? Yes All five course outcomes Was the Program Outcome Assessment Summary completed? yes 2. Describe how program level outcomes were specifically addressed by the program/discipline during the past year. For example, were data gathered at the course level? Was there review and analysis of the data? How did the discipline faculty engage in discussion? Were any interventions conducted? Are there any plans to make changes to certificate/degree programs or improvements in teaching and student learning? In the beginning of the Spring semester 2014, a flex day activity was scheduled for the entire college. Full-time and par-time drafting and engineering faculty member discussed the issues related to program outcomes. Analyzing the results of some individual courses assessment lead to some corrections. CORE COMPETENCIES 3. Describe how Core Competencies were specifically addressed by the program/discipline during the past year. For example, were data gathered at the course level? Was there review and analysis of the data? How did the discipline faculty engage in discussion? Were any interventions conducted? Are 10 | P a g e there any plans to make changes to courses or improvements in teaching and student learning? Yes, each course SLO (student learning objective) mapped to CC (course competency) and carefully evaluated and revised if deemed necessary. All these data are saved in college designated location (currently R: drive) COURSE LEVEL STUDENT LEARNING OUTCOMES 4. Please complete the following tables. List courses scheduled for SLO assessment as previously specified In what term was the course assessed? DRA 50 No changes were needed No changes were needed No changes were needed No changes were needed DRA 52 DRA 58 DRA 70 List courses scheduled for SLO assessment in AY 2014-15 DRA 53 DRA 54 DRA 64 Faculty member(s) responsible for coordinating Was the Course Assessment Summary Report completed? yes yes yes yes Target semester and year—Fa 2014 or Sp 2015 5. Describe course level assessments results and how they will influence your plans moving forward. Although the overall course assessment results were satisfactory, introducing the new teaching methodology and implementing new assessment tools will be essential in improving students learning and achieving course objectives. As one the new assessment strategy I am planning to introduce some survey/quiz very early in semester and compare it to the data at the end of the term. 6. Describe assessment activities that need to be strengthened or improved. What are the challenges to achieving these improvements? In our introductory classes we see a larger learning gap due to many factors. One type of assessment tool may not always be equally reliable for these students with diverse learning background. The challenge continues to be a development of such assessment tool that can improve learning and facilitate the assessment for all levels of the students. 11 | P a g e E. PREVIOUSLY SCHEDULED ACTIVITIES This subsection focuses on activities that were previously scheduled. An activity can address many different aspects of your program/discipline, and ultimately is undertaken to improve or enhance your program/discipline, and keep it current. Activity scheduled What success has been achieved to date on this activity? What challenges Will activity existed or continue continue into to exist? AY 14-15? Will activity continue into AY 15-16?* Completing our twoyear course planning. Although the enrollment in advanced courses are not to a desirable level, we see some improvement in the introductory courses. We need to prevent any class cancellation due to the low enrollment so there will not be any interruption in sequence of the course offering. Yes. Updating our two-year course planning. Renewing our exiting license subscriptions to AutoDesk & Soliworks engineering design application software for our program. It helped to implement the latest engineering software into curriculum. It provides an opportunity for our students to be trained with the latest technology in CAD discipline. Funding is a major challenge. We rely on VTEA grant funding for the most software. There is no guarantee that money will be there in any given year. yes Yes. We need to stay current and continue our subscription to these applications in order to receive support and updates. To purchase a new 3D Printer. We have ordered the product and it should be installed and used by the end of the current term. Our students will greatly benefit and excited from this technology where their design instantly built and created. we will need to have fund available to cover the associated material costs for future. Yes. We will integrate and use this technology in our 3D solid modeling classes. * For each activity that will continue into AY 2015-16 and that requires resources, submit a separate resource request in Section III. 1. Evaluate the success of each activity scheduled, including activities completed and those in progress. What measurable outcomes were achieved? Did the activities and subsequent dialogue lead to significant change in student learning or program success? Drafting technology has strengthened its assessment process for the program in the past year, and as a result, I will be able to generate a more reliable set of data reflecting how well its 12 | P a g e changes are impacting student learning. For this review, I referred to the compiled data in “Etudes” for several critical areas; data indicate that the program prepares them according to course objectives and expectation. III. ANNUAL ACTION PLAN This section must be completed for ALL academic programs, whether scheduled for annual or comprehensive review in spring 2014. A. NEW ACTIVITIES This subsection addresses new activities for, and continuing new activities into, AY 2015-16. An activity can address many different aspects of your program/discipline, and ultimately is undertaken to improve, enhance, and or keep your program/discipline area current. A new activity may or may not require additional resources. Activities can include but are not limited to: · · · · · · · · · · NEW CURRICULUM FURTHER DEVELOPMENT OF THE PROGRAM OR SERVICE GRANT DEVELOPMENT AND PROPOSALS FACULTY AND STAFF TRAINING MARKETING/OUTREACH ENROLLMENT MANAGEMENT STUDENT SERVICES ADMINISTRATIVE SERVICES SUPPORT OPERATIONS FACILITIES 1. List information concerning new projects or activities planned. Please keep in mind that resources needed, if funded, would not be approved until spring 2015 and provided until FY 2015-16. Ongoing activities involving resources that will no longer be available from grant funds starting FY 2015-16 must be planned for appropriately. Activity Strategic Plan Goal(s) No. & Letter (e.g., 5A)* Related Courses, SLOs, PLOs, or goals Desired Outcome(s) Resources Needed Person Responsible AutoDesk Annual License Renew fee 1A; 5A 50,52,53 ,54,58, 70,71,72 Keep the program updated and current $3000 Parviz Entekhabi SolidWorks Annual License fee 1. 2. 3. 13 | P a g e $2000 Estimated Date of Completion (can be more than one year in length) September 2014 Comments * See Appendix A for a list of the 11 goals in the college’s Strategic Plan. 14 | P a g e *** Please complete this page for each new activity. *** 2. This item is used to describe how the new activity, or continuing new activity, will support the program/discipline. Consider: · Faculty · Other staffing · Facilities · Equipment (non-expendable, greater than $5,000), supplies (expendable, valued at less than $5,000), · Software · Hardware · Outside services · Training · Travel · Library materials · Science laboratory materials a) Describe the new activity or follow-on activity that this resource will support. Renewal of our current CAD lab software license applications (AutoDesk and SolidWorks) will keep our lab application updated to the newest versions. It also gives us access to their resources and continuation of support and upgrades. b) Describe how this activity supports any of the following: 1) Core Competency 2) Program level Outcome 3) Course level Outcome 4) Program/Discipline Goal 5) Strategic Priority Goal c) Does this activity span multiple academic years? YES NO If yes, describe the action plan for completion of this activity. [Begin response here] d) What measureable outcomes are expected from this activity? List indicators of success. [Begin response here] e) What are the barriers to achieving success in this activity? [Begin response here] 15 | P a g e 16 | P a g e B. RESOURCE REQUESTS If new/additional resources are needed for your program/discipline, it is important that you identify them and project their cost, and that these resources and costs be considered through the College’s integrated planning (governance, budget development, funding decision making, and resource allocation) processes. A resource is likely to be something needed to support an activity that you have identified in IIIA. above, in which case you must link the resource with a specific activity number (first column below). ). All resource requests completed in the various columns of a specific row must be linked to the new or continuing activity numbered on the first column of that same row. A resource could also be something necessary for your program/discipline to function properly to improve student learning, such as updated equipment in a classroom; in such case be sure to note that the resource is NOT tied to a specific activity. Activity No. Personnel Classified Staff/ Faculty (C/F/M)* Supplies/ Equipment (S/E)** 1. 2. Technology Hardware/ Software (H/S)*** Contract Services Training Travel Library Materials Science Labs AutoDesk Annual License Renew fee SolidWorks Annual License fee 3. 4. 5. * Personnel: Include a C, F, or M after the amount to indicate Classified Staff, Faculty, or Manager. ** S for Supplies, E for Equipment. If additional supplies, for example, are needed for ongoing activities, this should be requested through the budget rollover process. *** H for Hardware, S for Software. 17 | P a g e Projected Costs 3000 S 2000 S APPENDIX A. Strategic Priorities & Goals (from Hartnell College Strategic Plan 2013-2018) Priority 1: Student Access Goal 1A: Hartnell College will provide higher education, workforce development, and lifelong learning opportunities—with seamless pathways—to all of the college’s present and prospective constituent individuals and groups. Priority 2: Student Success Goal 2A: Hartnell College will provide a supportive, innovative, and collaborative learning environment to help students pursue and achieve educational success. Goal 2B: Hartnell College will provide a supportive, innovative, and collaborative learning environment that addresses and meets the diverse learning needs of students. Priority 3: Employee Diversity and Development Goal 3A: Hartnell College is committed to 1) increasing diversity among its employees; 2) providing an environment that is safe for and inviting to diverse persons, groups, and communities; and 3) becoming a model institution of higher education whose respect for diversity is easily seen and is fully integrated throughout its policies, practices, facilities, signage, curricula, and other reflections of life at the college. Goal 3B: To attract and retain highly qualified employees, Hartnell College is committed to providing and supporting relevant, substantial professional development opportunities. Priority 4: Effective Utilization of Resources Goal 4A: To support its mission, Hartnell College is committed to the effective utilization of its human resources. Goal 4B: Hartnell College is committed to having its physical plant, furnishings, and grounds maintained and replaced in a planned and scheduled way to support learning, safety, security, and access. Goal 4C: Hartnell College will maintain a current, user-friendly technological infrastructure that serves the needs of students and employees. Goal 4D: Hartnell College is committed to maximizing the use and value of capital assets, managing financial resources, minimizing costs, and engaging in fiscally sound planning for future maintenance, space, and technology needs. 18 | P a g e Priority 5: Innovation and Relevance for Programs and Services Goal 5A: Hartnell College will provide programs and services that are relevant to the realworld needs of its diverse student population, while also developing and employing a culture of innovation that will lead to improved institutional effectiveness and student learning. Priority 6: Partnership with Industry, Business Agencies and Education Goal 6A: Hartnell College is committed to strengthening and furthering its current partnerships, in order to secure lasting, mutually beneficial relationships between the college and the community that the college serves. 19 | P a g e