BARREN COUNTY MIDDLE SCHOOL SITE BASED DECISION MAKING FUNCTIONAL SCHOOL OPERATIONAL POLICIES
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BARREN COUNTY MIDDLE SCHOOL SITE BASED DECISION MAKING FUNCTIONAL SCHOOL OPERATIONAL POLICIES District: Barren School: Barren County Middle School Policy Type (By-Laws or Function): Function Policy Number: 19.02 POLICY TOPIC DESCRIPTION Budget & Spending Policy POLICY STATEMENT Part I Standards for Budget Decisions The school council shall focus all budget decisions on student learning in response to the mission and vision of the school, the school needs assessment data relevant educational research, best practices, and Kentucky state standards. To achieve these goals, the budget process must be integrated with the improvement planning process that focuses our school on our mission and vision, including our learning goals, data, research, and community concerns. Our spending process must empower teachers, create clear records that are available to all stakeholders, be open to all stakeholders for review and comment, and allow for flexibility when needed if actual spending differs from projections so that any given year’s resources are spent to the greatest advantage for that year’s students. Part II Budget Categories and Munis Accounting The School Organization and Resource Allocation committee should draw up an annual budget that uses spending categories that will make sense to all stakeholders in our school. The principal will be responsible for ensuring that expenditures in the final budget categories are correctly coded in the MUNIS accounting system. Part III Budget Plan Preparations Implement our Comprehensive School Improvement Plan fully Maintain other programs at the current level of quality Keep our library-media center current for students and teachers (based on a report by the school library-media specialist.) The School Organization and Resource Allocation committee shall submit their estimated budget to the school council at the regular meeting in February each year for review, discussion and possible changes. The committee should be prepared to discuss how the budget would help implement the Comprehensive School Improvement plan. After the regular February SBDM meeting the tentative budget will be included in the SBDM minutes for stakeholder review and comment and circulated via e-mail to all school staff. Any comments or suggestions should be made in writing and considered by the School Organization and Resource Allocation committee. Part IV Maintaining Current Budget SBDM monies allocated to teachers must be spent by the date established by the Principal. SBDM monies can be spent for instructional materials/supplies, field trips, instructional equipment, teacher resources, and preapproved consultants/presenters. SBDM monies not spent by deadline will be absorbed back into the general budget. Part V Budget Plan Revision and Approval The school council shall adopt a tentative budget for the next school year at the regular meeting in March of each year. The school council should submit any Section 7 requests in accordance with school board policy and timelines. The principal shall submit a standardized budget using MUNIS accounting codes to the central office within one week after approval by the school council The principal shall ensure that all relevant budget amounts and spending codes are incorporated into the school improvement plan Part VI Fiscal Record Keeping and Monitoring The principal shall ensure that all spending records required by the state and district are maintained and shall keep copies of all records in a location that can be accessed for open records review. The principal shall prepare a quarterly budget report for the school council comparing planned spending, spending so far, outstanding purchase orders, and amount remaining available in each category. The report shall be given at school council meetings in October, January, March, and July unless more frequent reports are requested by the school council. The principal shall inform the school council and School Organization and Resource Allocation committee of any changes in the council’s general fund, the status of Section 7 requests and allocations and any changes in the school’s allocation for professional development at the next regular council meeting after receiving the information. DATE REVISED____________________ DATE ADOPTED___2/11/03__________ file: polbudspending SIGNATURE________________________ (COUNCIL CHAIRPERSON) SIGNATURE____Mark R. Wallace_____ (Council Chairperson)
