LESSON 4
MS WORD
Report Skills
When writing a report / essay one must know some key word processing
ideas. Using MS WORD we will look at some ideas. Most of these concepts
are found in other word processing software packages as well.
1. Creating a Header and Footer is important when you create a report
larger than one page. Click on the VIEW option on the main menu bar
and choose Header and Footer. You can type in the Text that you need
to place at the top of every page (Header) and bottom of every page
(Footer) just once.
2. The Windows below will display and here you can place your mouse over
each icon slowly and a pop up message will show the name / label for the
icon. Switching from Header (Default) to the Footer is easy. Simply click
on the Switch Icon. You may notice that the text in the document is very
light and you must close the Header and Footer Option if you need to
return to the text in the document.
3. The page numbering Icon is one of the most useful items. The number one (1) will probably display
(if you are on Page 1). Adding or deleting paragraphs is no longer a concern when the page
numbering option is on. Some reports may need the numbering option to start after the title page and
Table of Contents. Simply go back to the page numbering feature and choose the option Start
Numbering from this page on. Please check to see that you are on the correct page first.
4. Sometimes you require quotes to back up an idea of yours. You can start using the clipboard and
use the copy paste option. Notice: Please abide by the copyright laws and give credit to the original
authors by citing their work in your Reference Page. Allowing you to just cut and paste freely. Simply
make note of the URL so that you can use this great quote in your report / essay paper. In another
document or on the Internet you need not key in the text. Simply highlight the text and Click with the
Right Click on the mouse and choose Copy. Return to your file and Paste the Text from the
Clipboard by clicking on Edit and Paste or
Note that this method will work for pictures as well.
5. Spell Check is also an important feature found under the Tools Option. The feature is very friendly
and straight forward.
6. Under the View Option you may need the proper Tool Bars activated. For
example you may want a straight line Under the text in the Header. The
Line option is in the Drawing Tools.
7. There are Autoshapes also available, which are somewhat hidden.
DPCDSB
Computer Science TIK2O1
Page - 1 -
LESSON 4
MS WORD
Report Skills
8. Tables are recommended when you have data, which needs to be organized. Inserting a table and
moving from cell to cell is easy. The Tab key moves one cell to the right. Adding Columns after the
fact is easy also. Simply Highlight the Column (to the right of the new Column to be inserted) and
click on Table and insert Cells. Choose the Entire Column option and the new column is created.
9. Other option is the Format option. This option should be one of the
last features to be invoked. Here you can choose many items such
as: Font Types and Sizes, Line spacing and paragraph style.
10. The Indent option is the best to use for the large quotes that need to
be indent to the left and right by one inch.
11. The Tabs feature will allow the creation on the Table of Contents
easily. You are to set only two Tabs (for the T of C). The first Tab
set at 1” and set the second Tab at 5”, Right Alignment and activate
the Leader option 2…., so that the dots will fill in between Tab
strokes. Once the two Tabs are set you should be able to 1) Press
TAB, type the TEXT, Press TAB again and (Dot Fill in) and type the
Page #.
DPCDSB
Computer Science TIK2O1
Page - 2 -
LESSON 4
MS WORD
Report Skills
Assignment
Continue the research topic you picked from the previous Lesson and write a three page report on the
Topic. Evidence of the MS Word features and research must be demonstrated in your report.
Evaluation Rubric
Criteria
Communication of
information
CGE2A CGE2B
CGE2D SP2.03I
SP2.04I
Level 1
- demonstrates little
ability to assimilate
and communicate
information
effectively
Making Connections
CGE1D CGE4A
CGE4E ICV.02I
- demonstrates little
ability to relate the
social impact of
computers to
responsible decision
making
- demonstrates little
ability to apply
acquired knowledge
into practice
Level 2
- demonstrates
some ability to
assimilate and
communicate
information
effectively
- demonstrates
some ability to relate
the social impact of
computers to
responsible decision
making
- demonstrates
some ability to apply
acquired knowledge
into practice
- demonstrates
limited ability to
select appropriate
research resources
- demonstrates
some ability to
select appropriate
research resources
Application of
Knowledge to Action
IC1.07I IC1.08I
Thinking and Inquiry
IC1.08I
Level 3
- demonstrates
considerable ability
to assimilate and
communicate
information
effectively
- demonstrates
considerable ability
to relate the social
impact of computers
to responsible
decision making
- demonstrates
considerable ability
to apply acquired
knowledge into
practice
- demonstrates
considerable ability
to select appropriate
research resources
Level 4
- demonstrates a
thorough ability to
assimilate and
communicate
information
effectively
- demonstrates a
thorough ability to
relate the social
impact of computers
to responsible
decision making
- demonstrates a
thorough ability to
apply acquired
knowledge into
practice
- demonstrates a
thorough ability to
select appropriate
research resources
Note: A student whose achievement is below level 1 (50%) has not met the expectations for this assignment or
activity.
DPCDSB
Computer Science TIK2O1
Page - 3 -