HARTNELL COMMUNITY COLLEGE DISTRICT
BOARD POLICY AND ADMINISTRATIVE PROCEDURE
ROUTING/TRACKING FORM
Review and approval by the various college governance groups is requested:
Policy/Procedure #:
Policy/Procedure Name:
New
Yes
No
AP 5610
Voter Registration
Revised
Replaces existing policy/procedure:
New policy/procedure or revisions initiated/proposed by: Student Affairs
Compliance
Reason for new policy/procedure or revisions:
__________________________________________________________________________________________
Reviewing Group
Date
Approval/Comments
Routed to:
Forward by:
 Council:
12/11/15
11/13/15
 Academic Senate President
12/11/15
11/13/15
 HCFA President
12/11/15
11/13/15
 CSEA President
12/11/15
11/13/15
 L-39 Chief Steward
_________________________________________________________________________________________
Hartnell College Faculty
Approved as presented
Association
Approved with changes
Not approved
Comments: No recommendations received
__________________________________________________________________________________________
12/08/15
Academic Senate
Approved as presented
Approved with changes
Not approved
Comments: see additional comments
__________________________________________________________________________________________
CSEA
Approved as presented
Approved with changes
Not approved
Comments: No recommendations received
__________________________________________________________________________________________
L-39
Approved as presented
Approved with changes
Not approved
Comments: No recommendations received
Council: Student Affairs
01/28/16
Approved as presented
Approved with changes
Not approved
Comments: See comments below.
College Planning Council
Approved as presented
Approved with changes
Not approved
Comments:
__________________________________________________________________________________________
Superintendent/President’s
Approved as presented
Executive Cabinet
Approved with changes
Not approved
Comments:
Board of Trustees
(First Reading)
Comments:
__________________________________________________________________________________________
Board of Trustees
Approved as presented
(Consideration)
Approved with changes
Not approved
Comments:
__________________________________________________________________________________________
ANTICIPATED TIMELINE
Board of Trustees first reading to occur on:
Board of Trustees consideration to occur on:
Additional comments: Membership objected to language contained in the first sentence "make every effort."
Recommended changes: Haratnell College will support efforts to register students who wish to vote before
each county, state, or federal election.
In the 3rd bullet point there was concern about "on Constitution Day" in case Constitution Day fell on a weekend
or holiday. Suggested changes: "A voter registration rally will take place every year in conjunction with
Constitution Day."
-The Student Affairs Council approves of the AP with the above recommended revisions.
HARTNELL COMMUNITY COLLEGE DISTRICT
AP 5610
Voter Registration
References: 20 U.S. Code Section 1094(a)(23)(A); 34 Code of Federal Regulations Section
668.14(d)(1)
Hartnell College will make every effort to register students who wish to vote before
each county, state, or federal election.
Voter registration forms will be available at the following campus locations:
• A link to the California Secretary of State Office and Monterey County Elections
Office will be available on the Hartnell College student registration system (PAWS) and
on the website. At this site, students can download a Voter Registration form. The
links to these sites will also be published in the Hartnell College Class Schedule,
Catalog and Student handbook.
• Voter Registration forms will be available in the Office of Student Life, Admissions
and Records office, Financial Aid office, Department of Supportive Programs and
Services, the Alisal Campus and King City Center.
• A voter registration rally will take place every year on Constitution Day.
The Director of Student Life will be the primary point of contact for the Secretary of State
Office and/or the Monterey County Elections Office.
Approved by the Superintendent/President: