Meeting Agenda and Notes
Department of Financial Services
FACTS-MFMP Workgroup
Meeting Name:
Date:
Time:
Location:
FACTS-MFMP Workgroup Meeting
December 7, 2012
2:30 pm
4050 Esplanade Way, Conference room 101
Agenda:
I.
II.
III.
IV.
V.
VI.
Introductions - All
Work Group Objectives – Christina Smith
Review of FACTS Field Mapping to MFMP Modules – Danielle Kosberg
Recap of Unresolved Issues– Danielle Kosberg
Questions and Answers - All
Next Steps– Christina Smith
Meeting Notes:
Christina Smith opened the meeting to set the objectives for the workgroup. Christina told the
group that DFS and DMS are working together to understand if redundancy of entering
information into MFMP and FACTS exists. If redundancy is an issue for the agencies, DFS and
DMS can work towards a short term and long term solution to help reduce workload. Christina
mentioned that the workgroup objective is to help determine a potential short term solution.
DMS and DFS have discussed the opportunity to share information between the two systems.
Christina said DMS is looking at a long term solution, which could include a more robust
contract management solution. Christina said that depending on the contract solution, DMS
could in the long term be the source for all non-grant and non-revenue generating contracting
information. Christina mentioned that FACTS will likely continue to exist in a long term solution
for public transparency, because of the requirements for grants and revenue generating
contracts. Cliff Chroust invited the workgroup participants to the Ariba Contract Workbench
demo scheduled for December 18th.
Danielle Kosberg led the group through the mapping of the existing FACTS fields to MFMP POs
and Contracts. A summary of the analysis discussed is below:
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Meeting Agenda and Notes
Department of Financial Services
FACTS-MFMP Workgroup
FACTS Category
Login Screen
Main Contact
Procurement Information
Contract Manager
General Description
Outsourcing/Capital Improvements
Budgetary Amount
Vendor Information
Deliverables
Add Contract Change
CFDA/CSFA
TOTAL Number of Fields
# FACTS Fields
1
18
10
3
1
6
6
6
9
8
2
70
MFMP POs
Mapped
1
6
5
2
0
0
2
6
1
0
0
23
MFMP Contracts
Mapped
1
7
3
2
1
0
1
6
1
0
0
22
Comments:




The FACTS Contract Manager Name and Email could map to MFMP fields for agencies
who assign the Contract Manager as either the “Contact” of an MFMP Contract or “On
Behalf Of” of an MFMP PO.
MFMP utilizes PUI for agencies to indicate the area within their organization. In FACTS
the Agency Service area is a free text field and could be used by some agencies to enter
in a PUI.
MFMP has the ability to make changes to contracts through electronic change orders.
The workgroup did not believe the way MFMP handles and displays change orders maps
to the amendment section in FACTS, so the 8 Contract Change fields were listed as a
“No” on the worksheet.
MFMP Method of Procurement and Commodity/Service codes need to be updated to
match the values in FACTS.
Questions for follow-up:
MFMP/State Purchasing
2 of 30
Meeting Agenda and Notes
Department of Financial Services
FACTS-MFMP Workgroup
1. What is the character limit in the line item description field? The description for noncatalog requisition line items is limited to 2,000 characters.
2. When does State Purchasing decide to create a line item catalog for Services? State
Purchasing leverages a Catalog Decision Tree to determine the best catalog solution
for each contract. Line item catalogs are typically created for contracts that do not require
quotes, are not configured, have less than 3,000 line items and do not experience frequent
price changes.
3. How do you recommend that agencies handle (or enter) $0 deliverables,
performance metrics or deliverables with a $ value range in MFMP? MFMP
recommends creating contracts with $0 line items for $0 deliverables. Performance
metrics and deliverables with price ranges can be entered as line items with text in
the description field to note the price range. The agency can specify the actual
amount on the invoice created against the contract in MFMP.
4. Does the account code in the MFMP Accounting Details section match the FACTS
account code? Yes, The MFMP 29-digit account code is composed of the following
elements:
o OLO (2 characters)
o GAAFR (2 characters)
o State Fund (1 character)
o Fund Identifier (6 characters)
o Budget Entity (8 characters)
o Int Budget Indicator (2 characters)
o Category (6 characters)
o Category Year (2 characters)
5. What is the maximum number of line items allowed in MFMP? MFMP recommends
less than 100 line items for encumbered purchase orders. MFMP will need to
evaluate recommendations for the number of MFMP contract line items.
FACTS
1. What is the difference between the number of vendors in MFMP and FACTS? All
MFMP vendors are available in FLAIR. The number of vendors differs between the
two systems, due to historical information and due to agencies manually adding
vendors directly to FLAIR.
3 of 30
Meeting Agenda and Notes
Department of Financial Services
FACTS-MFMP Workgroup
Christina discussed next steps. The FACTS and MFMP team will map the available fields in the
MFMP Contract module to FACTS and schedule a meeting with the work group the week of
December 17th to review the results.
4 of 30
Meeting Agenda and Notes
Department of Financial Services
FACTS-MFMP Workgroup
FACTS to MFMP Map
Available
MFMP
Available
on
Comments
in MFMP
MFMP
/
Contracts?
POs?
Suggestions
OLOs
display on
POs. OLO is
Yes
Yes
associated
with all
MFMP user
profiles
The FLAIR
Contract ID
is
selectable
Yes
Yes
on PO and
Contract Accounting
section
FACTS Data
Element
FACTS
Required
FACTS Notes
FLAIR Agency
Identifier
Yes
OLO
Yes
5 digits
alphanumeric.
Agency specified,
unique to OLO.
Not system
generated.
Yes
up to 10 digits
alphanumeric
populates the
FLAIR Title file
Yes
up to 60 digits
alphanumeric
populates the
FLAIR Title file
Yes
Yes
Yes
up to 50 digits
alphanumeric.
Agency assigned
agreement
identifier
No
Yes
FLAIR Contract
Id
Short Title
Long Title
Agency
Contract ID
No
5 of 30
No
MFMP
Contract
and PO has
one title
field
POs Agencies
list
solicitation
number by
MOP,
Contract Agencies
Comments From
Workgroup Meeting in
December
Meeting Agenda and Notes
Department of Financial Services
FACTS-MFMP Workgroup
FACTS to MFMP Map
FACTS Data
Element
FACTS
Required
Original
Contract
Amount
Yes
Contract Type
Yes
FACTS Notes
up to 13 digits
numeric to the left
of decimal place
and 2 digits
numeric after the
decimal place
Drop down choice
in FACTS (MA, GA,
MO, MP, etc.)
Available
MFMP
Available
on
Comments
in MFMP
MFMP
/
Contracts?
POs?
Suggestions
use
Contract ID
field
Yes
Yes
No
No
Yes
Drop down choice
in FACTS (A, C, D)
No
No
Date of
Execution
Yes
8 digits numeric
(mm/dd/yyyy
format)
No
No
Date of
Beginning
Yes
8 digits numeric
(mm/dd/yyyy
format)
Yes
Yes
Original End
Date
No
8 digits numeric
(mm/dd/yyyy
format)
Yes
Yes
Contract Status
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POs and
Contracts
are open or
closed
MFMP has
the date a
contract
request is
created and
the
effective
date
MFMP has
effective
date
MFMP has
expiration
date on all
versions
Comments From
Workgroup Meeting in
December
Meeting Agenda and Notes
Department of Financial Services
FACTS-MFMP Workgroup
FACTS to MFMP Map
FACTS Data
Element
Available
MFMP
Available
on
Comments
in MFMP
MFMP
/
Contracts?
POs?
Suggestions
FACTS
Required
FACTS Notes
Contract's
Statutory
Authority
Yes
up to 60 digits
alpha numeric
recommended
numeric citation
No
No
Contract
Involve State
or Federal
Financial
Assistance
Yes
Check box
(Yes/No) Defaults
to NO
No
No
Conditiona
l Yes per #
12
Drop down choice
in FACTS (not for
profit, local
government,
Federal, for profit)
No
up to 5 digits
alphanumeric,
internal districts,
regions
Yes
Yes
Yes
Yes/No radio
button Defaults to
NO
No
No
Conditiona
l Yes per #
15
up to 6 digits
alphanumeric
No
No
Yes
Yes/No radio
button Defaults to
No
No
Recipient Type
Agency Service
Area
Provide
Administrative
Cost
Administrative
Cost
Percentage
Provide for
Periodic
No
7 of 30
No
MFMP
Vendors
register
with
business
designation
in VIP
MFMP has
PUIs
displayed
on Pos and
can be
derived
from user
Profile
Comments From
Workgroup Meeting in
December
PUI is associated with
User's Profile and may
not work for the
Agency Service Area
Meeting Agenda and Notes
Department of Financial Services
FACTS-MFMP Workgroup
FACTS to MFMP Map
FACTS Data
Element
FACTS
Required
Increase
Periodic
Increase
Percentage
FACTS Notes
Available
MFMP
Available
on
Comments
in MFMP
MFMP
/
Contracts?
POs?
Suggestions
NO
Conditiona
l Yes per #
16
up to 6 digits
alphanumeric
No
No
Authorized
Advance
Payment
Yes
Yes/No radio
button Defaults to
NO
Yes
No
Method of
Procurement
Yes
2 digit (drop down
choice in FACTS)
Yes
Yes
Method of
Procurement
Full Description
State Term
Contract Id
Contract's
Exemption
Justification
Comments From
Workgroup Meeting in
December
Yes System
generated
based on
the
selection
of # 20
Conditiona
l Yes per #
20 (A,B, D)
Conditiona
l Yes per #
20
Yes
Yes
up to 50 digits
alphanumeric.
Yes
Yes
up to 1000
characters
alphanumeric
No
No
8 of 30
MFMP POs
can be
marked
with an
advanced
payment
indicator
(checkbox)
MFMP
needs to be
updated to
include
additional
MOPs
MFMP
needs to be
updated to
include
additional
MOPs
Lists need to match
Meeting Agenda and Notes
Department of Financial Services
FACTS-MFMP Workgroup
FACTS to MFMP Map
FACTS Data
Element
FACTS
Required
FACTS Notes
Agency
Reference
Number
No
up to 50
characters
alphanumeric - use
to identify RFP,
ITN, etc.
Business Case
Study Done
Yes
Business Case
Date
Conditiona
l Yes per #
24
Legal
Challenges to
Procurement
Yes
Legal Challenge
Description
Conditiona
l Yes per #
27
Agency
Manager Name
Phone Number
Yes
Yes
Yes/No radio
button
8 digits numeric
(mm/dd/yyyy
format)
Available
MFMP
Available
on
Comments
in MFMP
MFMP
/
Contracts?
POs?
Suggestions
Agencies
designate a
solicitation
Yes
No
# on noncatalog
items on
requisitions
No
No
No
No
Yes/No radio
button
No
No
up to 1000
characters
alphanumeric
No
No
up to 31
characters
alphanumeric
10 digits numeric
Yes
No
9 of 30
Yes
On Behalf
Of on PO or
Contact on
MFMP
Contracts
No
Phone
number is
associated
with the
users
profile and
is not a
Comments From
Workgroup Meeting in
December
Agencies with field
offices this may not
work because On the
behalf of is connected
to the work flow.
"Contact" is included in
workflow for Irs.
Meeting Agenda and Notes
Department of Financial Services
FACTS-MFMP Workgroup
FACTS to MFMP Map
FACTS Data
Element
E-mail
General
Overview of
the Contract
Was the
Contracted
Functions
Previously
Performed by
the State?
Was the
Contracted
Functions
Considered for
Insourcing Back
to the State?
Did the Vendor
Make Capital
Improvements
on State
Property?
Capital
Improvement
Description
FACTS
Required
FACTS Notes
Yes
up to 50
characters
alphanumeric
Available
MFMP
Available
on
Comments
in MFMP
MFMP
/
Contracts?
POs?
Suggestions
required
field
Yes
Yes
No
Yes
Yes
Yes/No radio
button Defaults to
NO
No
No
Yes
Yes/No radio
button Defaults to
NO
No
No
Yes
Yes/No radio
button Defaults to
NO
No
No
Conditiona
l Yes per #
35
up to 1000
characters
alphanumeric
No
No
10 of 30
Associated with User
profile in MFMP.
Yes
up to 1000
characters
alphanumeric
Comments From
Workgroup Meeting in
December
Description
field on
MFMP
Contract.
Line level
description
on Pos
Meeting Agenda and Notes
Department of Financial Services
FACTS-MFMP Workgroup
FACTS to MFMP Map
FACTS Data
Element
FACTS
Required
Value of
Capital
Improvements
Conditiona
l Yes per #
35
Value of
Unamortized
Capital
Improvements
Conditiona
l Yes per #
35
Amount
Yes
Amount Type
Yes
Account Code
Conditiona
l Yes per #
39
FACTS Notes
up to 13 digits
numeric to the left
of decimal place
and 2 digits
numeric after the
decimal place
up to 13 digits
numeric to the left
of decimal place
and 2 digits
numeric after the
decimal place
up to 13 digits
numeric to the left
of decimal place
and 2 digits
numeric after the
decimal place
RE (recurring) /NR
(non-recurring)
Radio buttons No
default
up to 29 digits
numeric. Added
and validated with
the FLAIR Contract
Correlation File
Available
MFMP
Available
on
Comments
in MFMP
MFMP
/
Contracts?
POs?
Suggestions
No
No
No
No
No
No
No
No
Yes
11 of 30
Yes
MFMP has
expenditur
e
information
but not
budget.
MFMP
Confirmed
the same
29 digit
Comments From
Workgroup Meeting in
December
Meeting Agenda and Notes
Department of Financial Services
FACTS-MFMP Workgroup
FACTS to MFMP Map
FACTS Data
Element
FACTS
Required
FACTS Notes
Fiscal Year
Effective Date
Conditiona
l Yes per #
39
8 digits numeric
(mm/dd/yyyy
format)
Cost
Accumulator
No
Agency
Amendment
Reference
Yes
Vendor Id
Yes
up to 60
characters
alphanumeric (OCA, Grant,
Project ID ) this is
not validated
8 digits
alphanumeric tracks individual
budget entities
21 digits
alphanumeric including prefix
and sequence.
Validated with the
SWVF.
Available
MFMP
Available
on
Comments
in MFMP
MFMP
/
Contracts?
POs?
Suggestions
code exists
in MFMP as
a combo of
fields.
Yes
No
No
No
No
No
Yes
Yes
12 of 30
Comments From
Workgroup Meeting in
December
MFMP has
expenditur
e
information
but not
budget.
OCA, Grant
and Project
ID are drop
down
choices in
the
accounting
section.
one filed in FACTS and
Drop down choice in
MFMP
For MFMP
vendors
only
Run some statistics on
the mismatch with
FACTS and MFMP.
Meeting Agenda and Notes
Department of Financial Services
FACTS-MFMP Workgroup
FACTS to MFMP Map
FACTS Data
Element
Name
Address
City
State
Zip Code
Contract Wide
Consequences
FACTS
Required
FACTS Notes
Yes system
generated
from
Vendor ID
# 45
Yes system
generated
from
Vendor ID
# 45
Yes system
generated
from
Vendor ID
# 45
Yes system
generated
from
Vendor ID
# 45
Yes system
generated
from
Vendor ID
# 45
Yes
Available
MFMP
Available
on
Comments
in MFMP
MFMP
/
Contracts?
POs?
Suggestions
Yes
For MFMP
vendors
only
Yes
Yes
For MFMP
vendors
only
Yes
Yes
For MFMP
vendors
only
Yes
Yes
For MFMP
vendors
only
Yes
Yes
For MFMP
vendors
only
No
No
Yes
Yes/No radio
button Defaults to
13 of 30
Comments From
Workgroup Meeting in
December
Meeting Agenda and Notes
Department of Financial Services
FACTS-MFMP Workgroup
FACTS to MFMP Map
FACTS Data
Element
Commodity /
Service Type
FACTS
Required
Conditiona
l Yes per #
51
FACTS Notes
NO
Drop down choice
in FACTS (DMS
commodity/service
code)
Major
Deliverables
Conditiona
l Yes per #
51
up to 1000
characters
alphanumeric
Method of
Payment
Conditiona
l Yes per #
51
drop down choice
within FACTS (113)
up to 13 digits
numeric to the left
of decimal place
and 2 digits
numeric after the
decimal place
Major
Deliverable
Price
Yes
Non-Price
Justification
Conditiona
l Yes per #
51
Source
Documentation
No
Available
MFMP
Available
on
Comments
in MFMP
MFMP
/
Contracts?
POs?
Suggestions
Yes
Comments From
Workgroup Meeting in
December
Yes
Lists need to match
No
No
Agencies
can
designate a
line item as
a
deliverable
for Pos and
Contracts
Check size of field for
MFMP. Facts size in
1,000 characters. Is
there a cap on the
number? FACTS
provides an option to
attach price sheet
when exceeds 100
items. Can catalogs
help with this
requirement on certain
contracts? Copiers vs.
It consultants
No
No
MFMP line
items
include
price
How do you handle a
range or no price
deliverable?
No
No
drop down choice
(1-6)
No
No
up to 250
characters
No
No
14 of 30
Meeting Agenda and Notes
Department of Financial Services
FACTS-MFMP Workgroup
FACTS to MFMP Map
FACTS Data
Element
FACTS
Required
Page Reference
Contract's
Performance
Metrics
Contract
Financial
Consequences
alphanumeric
Conditiona
l Yes per #
51
Conditiona
l Yes per #
51
Agency
Amendment
Reference
Yes
Change Type
Yes
Amendment
Amount
Amendment
Effective Date
FACTS Notes
Available
MFMP
Available
on
Comments
in MFMP
MFMP
/
Contracts?
POs?
Suggestions
up to 1000
characters
alphanumeric
up to 1000
characters
alphanumeric
8 digits
alphanumeric tracks individual
budget entities
Drop down choice
(A- amendment, E
- extension, etc)
No
No
No
No
No
No
No
No
Yes
up to 13 digits
numeric to the left
of decimal place
and 2 digits
numeric after the
decimal place
No
No
Yes
8 digits numeric
(mm/dd/yyyy
format)
No
No
15 of 30
MFMP
assigns a
version #
MFMP
shows the
original
amount on
the original
PO &
original
Contract.
MFMP
displays the
changed
amount on
the Change
order
MFMP
displays the
final change
Comments From
Workgroup Meeting in
December
Meeting Agenda and Notes
Department of Financial Services
FACTS-MFMP Workgroup
FACTS to MFMP Map
FACTS Data
Element
FACTS
Required
Amendment
Execution Date
Yes
Change Date
Yes
New Ending
Date
Change
Description
CFDA Code
CSFA Code
Conditiona
l Yes per #
61
FACTS Notes
8 digits numeric
(mm/dd/yyyy
format)
8 digits numeric
(mm/dd/yyyy
format)
8 digits numeric required if
extension or
renewal
(mm/dd/yyyy
format)
Yes
up to 60
characters
alphanumeric
Conditiona
l Yes per #
12
Conditiona
l Yes per #
12
6 digit numeric
drop down choice
in FACTS
6 digit numeric
drop down choice
in FACTS
Available
MFMP
Available
on
Comments
in MFMP
MFMP
/
Contracts?
POs?
Suggestions
order
approval
date
No
No
No
No
No
MFMP has
expiration
date on all
versions
No
No
Agencies
leverage
the
comment
field on the
change
order for
the
description
No
No
No
No
No
16 of 30
Comments From
Workgroup Meeting in
December
This date is associated
with amendments,
renewals, extension on
the contracts. MFMP
captures original and
new dates on different
versions.
Meeting Agenda and Notes
Department of Financial Services
FACTS-MFMP Workgroup
MFMP to FACTS Map
Available
in FACTS?
(Y/N)
FACTS Notes
Yes
FLAIR Agency Identifier
(OLO)
Yes
Agency Service Area
Yes
Email
#
1
0. User
Profile
Entity
Yes
2
0. User
Profile
PUI
Yes
3
0. User
Profile
Email
Yes
Title
No
Free-form text field
Yes
Long Title
Description
No
Free-form text field
Yes
General Overview of the
Contract
Physical Location
No
Free-form text field
No
4
5
6
7
1.
Definitions
1.
Definitions
1.
Definitions
1.
Definitions
MFMP Field
Name
MFMP
Required?
(Y/N)
MFMP
Section
Method of
Procurement
Yes
8
1.
Definitions
Form of Contract
Yes
9
1.
Definitions
Contract ID
Yes
MFMP Notes
This field is
associated a user's
profile (Contact on
MFMP Contract)
This field is
associated a user's
profile (Contact on
MFMP Contract)
This field is
associated a user's
profile (Contact on
MFMP Contract)
Drop down lists
available Methods
of Procurement
Drop down lists
Agency Term, State
Term, Interagency
Contract, Alternate
Contract Source
(Only DMS can
select State Term
Contracts)
Drop down to select
a specific State Term
Contract if "Form of
17 of 30
Yes
Map to Method of
Procurement and Method
of Procurement
Description (these are 2
fields in FACTS)
No
Yes
Agency Contract ID/ State
Term Contract ID (2 fields
in FACTS and 2 Fields in
Meeting Agenda and Notes
Department of Financial Services
FACTS-MFMP Workgroup
MFMP to FACTS Map
#
MFMP
Section
MFMP Field
Name
MFMP
Required?
(Y/N)
MFMP Notes
Available
in FACTS?
(Y/N)
Contract" was
designated as State
Term. For all other
forms of contract,
the Contract ID is a
free-form text field.
10
11
1.
Definitions
1.
Definitions
Contract Details
URL
Contract Type
MFMP- Based on MOP)
No
Free-form text field
No
Yes
Drop down lists the
following choices:
Commodities Purchase,
Commodities Lease,
Consulting/Services
Actuarial/Auditing/A
ccounting,
Consulting/Services
Architectural/Landsc
ape,
Consulting/Services
- Engineering,
Consulting/Services
- IT,
Consulting/Services
- Janitorial,
Consulting/Services
- Legal,
Consulting/Services
- Management,
Consulting/Services
- Medical/Health,
No
18 of 30
FACTS Notes
Contract Type choices do
not currently match
FACTS types
Meeting Agenda and Notes
Department of Financial Services
FACTS-MFMP Workgroup
MFMP to FACTS Map
#
MFMP
Section
MFMP Field
Name
MFMP
Required?
(Y/N)
MFMP Notes
Available
in FACTS?
(Y/N)
Consulting/Services
- Other,
Consulting/Services
- Security,
Consulting/Services
- Temporary Help,
Consulting/Services
Training/Education,
IT - Equipment Sales,
IT - Equipment
Purchase, IT Software Escrow, IT
- Software License,
IT - Maintenance, IT
- Outsourcing, Legal
- Contract Attorney,
Legal - Court
Reporters, Legal Expert Witness,
Legal Governmental/Inter
agency, Legal Other, Real Property
- Building/Land
Lease, Real Property
- Equipment Lease,
Real Property - Right
of Way Land
12
1.
Definitions
Professional/Bus
iness License
Type
No
Free-form text field
19 of 30
No
FACTS Notes
Meeting Agenda and Notes
Department of Financial Services
FACTS-MFMP Workgroup
MFMP to FACTS Map
#
MFMP
Section
MFMP Field
Name
MFMP
Required?
(Y/N)
13
1.
Definitions
Contact
Yes
14
1.
Definitions
MFMP Contract
Type
Yes
15
1.
Definitions
Effective Date
Yes
16
1.
Definitions
Expiration Date
Yes
17
1.
Definitions
Evergreen
No
18
1.
Definitions
Supplier
Yes
19
1.
Definitions
Vendor Location
Yes
MFMP Notes
Defaults to person
creating the
contract request but
can be changed as
needed via search
function. This
person will be put in
the approval flow of
an IR to approve
services.
Drop down lists Item
Level, Commodity
Level, and Supplier
Level
Date field (can be
entered or selected
from calendar)
Date field (can be
entered or selected
from calendar).
Required only for
non-evergreen
contracts
Defaults to No
Available for display
only; field will
populate once
Vendor Location is
set
Clicking select link
will allow you to
search for and select
vendor information
20 of 30
Available
in FACTS?
(Y/N)
FACTS Notes
Yes
MFMP Recommends this
map to the Agency
Contract Manager Name.
No
Yes
Date of Beginning
Yes
Original End Date
No
Yes
Vendor Name (MFMP will
display the other 4 fields
Address, City, State, and
zip)
Yes
Vendor FEIN
Meeting Agenda and Notes
Department of Financial Services
FACTS-MFMP Workgroup
MFMP to FACTS Map
#
20
21
22
23
24
25
26
MFMP
Required?
(Y/N)
MFMP Notes
Available
in FACTS?
(Y/N)
No
Check box only
No
No
Free-form text field
No
No
Free-form text field
No
Release
Required
Yes
Defaults to Yes. If
selected as "Yes",
then a purchase
order must be
released against the
contract (and
invoice is created
against release
purchase order). If
selected as "No",
contract is only
available for
invoicing (no
purchase orders can
be created).
No
Currency
No
Defaults to US Dollar
No
Distributor?
No
Check box only
No
Historical Spend
No
MFMP
Section
MFMP Field
Name
1.
Definitions
1.
Definitions
Blanket Purchase
Order
Contract
Encumbrance #
1.
Definitions
ContractEncumb
rance Line #
1.
Definitions
1.
Definitions
1.
Definitions
1.
Definitions
27
2. Limits
28
2. Limits
Minimum
Amount
If Amount Spent
is below (%)
No
No
Free-form numeric
field
Free-form numeric
field
0-100%
21 of 30
No
No
No
FACTS Notes
Meeting Agenda and Notes
Department of Financial Services
FACTS-MFMP Workgroup
MFMP to FACTS Map
MFMP Field
Name
MFMP
Required?
(Y/N)
MFMP Notes
Available
in FACTS?
(Y/N)
No
Numeric value for
the number of days
No
No
Free-form numeric
field
Yes
No
Free-form numeric
field
No
No
0-100%
No
No
Only on Item Level
contract. Choice of
Amount or Quantity
No
No
Free-form numeric
field
No
No
Free-form numeric
field
No
#
MFMP
Section
29
2. Limits
30
2. Limits
31
2. Limits
32
2. Limits
33
2. Limits
34
2. Limits
35
2. Limits
36
2. Limits
Release Limit
Tolerance (%)
No
0-100%
No
37
2. Limits
Additional
Approvers
No
Chooser to select
individuals
No
38
2. Limits
Send Notification
(days before
contract expires)
No
Numeric value for
the number of days
No
39
2. Limits
Re-notify every
(days)
No
Numeric value for
the number of days
No
40
2. Limits
Send
notifications to
No
Chooser to select
individuals
No
Send Notification
(days before
contract expires)
Maximum
Amount
Hard Maximum
Amount
Send Notification
when Amount
Available is at or
below (%)
Set Item Limits
by
Minimum
Allowed per
Release
Maximum
Allowed per
Release
22 of 30
FACTS Notes
Original Contract Amount
Meeting Agenda and Notes
Department of Financial Services
FACTS-MFMP Workgroup
MFMP to FACTS Map
#
MFMP
Section
MFMP Field
Name
MFMP
Required?
(Y/N)
MFMP Notes
Available
in FACTS?
(Y/N)
41
4. Access
Control
Editing users
No
Chooser to select
individuals
No
Restrict Release
Access
No
Check box only
No
Full Description
Yes
A pricing term will
automatically
generate and may
be edited as needed
No
Contract
Encumbrance #
No
Free-form text field
No
Contract
Encumbrance
Line #
No
Free-form text field
No
Pricing and
Discounts
section
Yes
Includes selections
for None, Discount
Percent, Tiered
Pricing (option to
define tiers), and
Term Based Pricing
(option to define
terms).
No
Bill To
Yes
Chooser to select
bill-to address
No
42
43
44
45
46
47
48
49
4. Access
Control
3. Pricing
Terms Supplier
Level
3. Pricing
Terms Supplier
Level
3. Pricing
Terms Supplier
Level
3. Pricing
Terms Supplier
Level
3. Pricing
Terms Supplier
Level
3. Pricing
Terms Commodity
Level
3. Pricing
Terms -
Full Description
Yes
Commodity
Code
Yes
A pricing term is
required to be
added for this
contract type.
Chooser to select
available commodity
23 of 30
FACTS Notes
No
Yes
Commodity / Service
Type
Meeting Agenda and Notes
Department of Financial Services
FACTS-MFMP Workgroup
MFMP to FACTS Map
#
50
51
52
53
54
MFMP
Section
Commodity
Level
3. Pricing
Terms Commodity
Level
3. Pricing
Terms Commodity
Level
3. Pricing
Terms Commodity
Level
3. Pricing
Terms Commodity
Level
3. Pricing
Terms Commodity
Level
MFMP Field
Name
MFMP
Required?
(Y/N)
MFMP Notes
Available
in FACTS?
(Y/N)
code
Contract
Encumbrance #
No
Free-form text field
No
Contract
Encumbrance
Line #
No
Free-form text field
No
Minimum
Amount
No
Free-form numeric
field
No
Maximum
Amount
No
Free-form numeric
field
No
Tolerance (%)
No
0-100%
No
No
No
55
3. Pricing
Terms Commodity
Level
Pricing and
Discounts
section
Yes
Includes selections
for None, Discount
Percent, Tiered
Pricing (option to
define tiers), and
Term Based Pricing
(option to define
terms).
56
3. Pricing
Terms Commodity
Level
Bill To
Yes
Chooser to select
bill-to address
24 of 30
FACTS Notes
Meeting Agenda and Notes
Department of Financial Services
FACTS-MFMP Workgroup
MFMP to FACTS Map
#
MFMP
Section
57
3. Pricing
Terms Item Level
58
59
60
61
62
63
64
65
66
67
3. Pricing
Terms Item Level
3. Pricing
Terms Item Level
3. Pricing
Terms Item Level
3. Pricing
Terms Item Level
3. Pricing
Terms Item Level
3. Pricing
Terms Item Level
3. Pricing
Terms Item Level
3. Pricing
Terms Item Level
3. Pricing
Terms Item Level
3. Pricing
Terms -
MFMP Field
Name
MFMP
Required?
(Y/N)
MFMP Notes
Free-form text field;
A pricing term is
required to be
added for this
contract type.
Chooser to select
available commodity
code
Available
in FACTS?
(Y/N)
Full Description
Yes
Commodity
Code
Yes
Supplier Part
Number
Yes
Free-form text field
No
Contract
Encumbrance #
No
Free-form text field
No
Contract
Encumbrance
Line #
No
Free-form text field
No
Supplier
Auxiliary Part ID
No
Free-form text field
No
Unit of Measure
Yes
Chooser to select
available UOM
No
Negotiated Price
Yes
Free-form numeric
field
No
Set Limits By
Yes
Choice of Amount or
Quantity
No
Minimum
Amount
No
Free-form numeric
field
No
Maximum
Amount
No
Free-form numeric
field
No
25 of 30
FACTS Notes
No
Yes
Commodity / Service
Type
Meeting Agenda and Notes
Department of Financial Services
FACTS-MFMP Workgroup
MFMP to FACTS Map
#
MFMP
Section
MFMP Field
Name
MFMP
Required?
(Y/N)
MFMP Notes
Available
in FACTS?
(Y/N)
Tolerance (%)
No
0-100%
No
FACTS Notes
Item Level
68
69
70
71
3. Pricing
Terms Item Level
3. Pricing
Terms Item Level
3. Pricing
Terms Item Level
3. Pricing
Terms Item Level
72
Accounting
Information
73
Accounting
Information
74
Accounting
Information
75
Accounting
Information
Pricing and
Discounts
section
Yes
Account Type
Yes
Bill To
Yes
Contract
Encumbrance
Number
Contract
Encumbrance
Line Number
Available
Balance Override
Indicator
Account Code
Includes selections
for None, Tiered
Pricing (option to
define tiers), and
Term Based Pricing
(option to define
terms).
Defaults to Expense
and is the only
available option.
Chooser to select
bill-to address
No
No
No
No
No
No
No
No
No
Yes
Populated based on
OLO (2 characters),
GAAFR (2
characters), State
Fund (1 character),
Fund Identifier (6
characters), Budget
26 of 30
Yes
Account Code
Meeting Agenda and Notes
Department of Financial Services
FACTS-MFMP Workgroup
MFMP to FACTS Map
#
MFMP
Section
MFMP Field
Name
MFMP
Required?
(Y/N)
MFMP Notes
Available
in FACTS?
(Y/N)
Entity (8 characters),
Int Budget Indicator
(2 characters),
Category (6
characters),
Category Year (2
characters
Accounting
Information
Accounting
Information
Accounting
Information
Organization
Code
No
No
Expansion Opt
No
No
Opt Version
No
No
79
Accounting
Information
Object Code
No
No
80
Accounting
Information
PriorPeriodIndic
ator
No
No
81
Accounting
Information
Budget Entity
No
No
82
Accounting
Information
Int Budget Ind
No
No
83
Accounting
Information
GAAFR Fund
No
No
84
Accounting
Information
External Fund
No
No
85
Accounting
Information
State Fund
No
No
Fund Identifier
No
No
Category
No
No
76
77
78
86
87
Accounting
Information
Accounting
Information
27 of 30
FACTS Notes
Meeting Agenda and Notes
Department of Financial Services
FACTS-MFMP Workgroup
MFMP to FACTS Map
#
MFMP
Section
MFMP Field
Name
MFMP
Required?
(Y/N)
88
Accounting
Information
Category Year
No
No
89
Accounting
Information
State Program Standard
No
No
90
Accounting
Information
External
Program
No
No
91
Accounting
Information
Grant
No
No
92
Accounting
Information
Other Cost
Accum
No
No
93
Accounting
Information
Revolving Fund
No
No
94
Accounting
Information
Contract
No
Yes
95
Accounting
Information
Agency Unique
No
No
96
Accounting
Information
Contract Year
No
No
97
Accounting
Information
Grant Year
No
No
98
Accounting
Information
Project ID
No
No
99
Accounting
Information
Ext Category
No
No
100
Accounting
Information
Gen Led
No
No
MFMP Notes
28 of 30
Available
in FACTS?
(Y/N)
FACTS Notes
FLAIR Contract Id
Meeting Agenda and Notes
Department of Financial Services
FACTS-MFMP Workgroup
MFMP to FACTS Map
#
MFMP
Section
MFMP Field
Name
MFMP
Required?
(Y/N)
101
Accounting
Information
Encumbrance
Gen Led
No
No
102
Accounting
Information
Ext Gen Led
No
No
103
Accounting
Information
Encumbrance
Ext Gen Led
No
No
104
Accounting
Information
Product ID
No
No
105
Accounting
Information
Ext Object
No
No
106
Accounting
Information
Other Doc Num
No
No
107
Accounting
Information
Grouping
Character
No
No
108
Accounting
Information
BPIN
No
No
Certified
Forward
Indicator
No
No
Accounting
109
Information
MFMP Notes
Available
in FACTS?
(Y/N)
110
Accounting
Information
Batch
No
No
111
Accounting
Information
Description
No
No
112
Accounting
Information
Quantity
No
No
113
Accounting
Information
Count
No
No
29 of 30
FACTS Notes
Meeting Agenda and Notes
Department of Financial Services
FACTS-MFMP Workgroup
MFMP to FACTS Map
#
MFMP
Section
MFMP Field
Name
MFMP
Required?
(Y/N)
114
Accounting
Information
Transaction Fee
Exempt
No
No
Accounting
115
Information
Transaction Fee
Exemption
Reason
No
No
MFMP Notes
Available
in FACTS?
(Y/N)
116
Accounting
Information
Sub-Vendor
No
No
117
Accounting
Information
Encumbrance
Date
No
No
30 of 30
FACTS Notes