FACTS Fields for Grant Awards
Main Record Fields
Field Name
Required
Field
Length
Agency Identifier
Yes
6
Grant Id
Original Grant Award Amount
TBD
Yes
5
13.2
Short Title
Yes
10
Long Title
Yes
60
Date of Beginning
Yes
8
Original End Date
Recipient Type
Optional
Yes
8
1
CFDA Code
Conditional
6
CSFA Code
Conditional
6
Optional
Optional
Yes
TBD
Yes
31
31
31
TBD
2000
The issuing entities Grant Number
The Name of the Issuing Entity
The Agency Manager for the Grant Awards
TBD
Free text field to describe the general purpose of the grant
Yes
Yes
Yes
Yes
Yes
Yes
8
1
13.2
8
8
8
Conditional
8
Agency Assigned Reference Number for the Grant Award Amendment
Type of Change
Amount of the change - amount can be zero
MM/DD/YYYY Effective Date of the Grant Award Amendment
MM/DD/YYYY Execution Date of the Amendment Change
MM/DD/YYYY Date changes to the Grant Award were executed
MM/DD/YYYY Required if the Grant Award Change is an extension or renewal
Yes
60
Grant Document Number
Grantor Name
Agency Manager's Name
Director's Name
Description
Description
Agency OLO - not an entered field but determined when the Agency User logs
into FACTS
FLAIR Grant ID number
The Original Amount of the Grant Award
Agencies should use the space to record something that would assist them in
identifying the contract.
The entry in this field should identify the contract in a manner that would be
meaningful to the public.
MM/DD/YYYY Date of the start of the Grant Award - Date funds can begin to be
expended.
MM/DD/YYYY Final date for expending the funds from the Grant Award
Y/N question if yes then either a CFDA or CSFA is required
The Code of Federal Domestic Assistance that is associated with the Grant Award
The Code of State Financial Assistance that is associated with the Grant Award
Grant Amendment Fields
Agency Amendment Reference
Change Type
Amendment Amount
Amendment Effective Date
Amendment Execution Date
Change Date
New Ending Date
Change Description
Description of the Grant Change
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FACTS Fields for Grant Awards
Field Name
Required
Field
Length
Yes
Conditional
Conditional
Conditional
TBD
1
15
13.2
13.2
TBD
Description
Letter of Credit Fields
Letter of Credit Indicator
Letter of Credit Number
Letter of Credit Total Amount
Letter of Credit Draw Beginning Balance
Fund
Y/N indicator, if Y is selected remaining Fields will be required
Reference Number for the Letter of Credit
Total Amount of the Letter of Credit
Beginning balance of the Letter of Credit
GAAFR-State Fund-FID or 29 digit FLAIR Account Code
FLAIR Fields to be eliminated in FACTS
Indirect Cost Rate
Indirect Cost Type
Indirect Cost Base
State Matching
Grant Matching
Local Matching
Type Local Matching
3.2
2
2
3.2
3.2
3.2
Optional
Optional
Optional
Optional
Optional
Optional
1
Optional
percentage of direct cost
types of allowable indirect costs - would become state standard code
types of allowable base costs - would become state standard code
percentage of state cost participation
percentage of grantor participation
percentage of local participation
types of allowable costs - would become state standard code (ex salaries,
expense, etc.)
FLAIR Grant Type
Report Date
SAI Number
Current Billing
Capped Grants
Report Requirement
Method of Payment
Maintenance of Effort
Minority Vendor
Agency Use Fields 1-15
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