SAC Meeting
11-9-2011
I.
Call to Order: (3:00PM)
II.
Roll Call: All present
III.
Prayer: Given by Kevin, Sarah to give prayer at next meeting.
IV.
Approval of minutes: November 2, 2011 minutes were approved without change.
V.
Public Forum
Johari Idusuyi: African Student Association: it takes a village to raise a child dance party.
Ricky narsinghani: Thank SAC for supporting cupcakes with SGA. We will have one next month
TBA.
Morgan: Distance for Dreams ½ marathon fundrasier at Max & Erma’s.
Former SACer emailed to Morgan.
Kevin: CFJ Stress relief day, hunger awareness day
Do you need to register? Yes, sign up (link on facebook page, or can send you email) you’ll
receive a sticker and awards being given out.
VI.
Review of the Budget
Crystal Guffey
VII.
Report of the SGA Executive
Report of the President, Ryan Alleman
You’ll probably recall from our meeting last week, I discussed WeCar coming to campus to
present to us. That presentation occurred last week and went fairly well. WeCar plans to
submit a proposal within the next few weeks. In addition, Auxiliary Services and I met with
UCarShare – a competitor to WeCar - on Tuesday to review their potential offerings.
Purchasing is going to begin working on Requests for Proposal from both of these vendors.
A quick note about the Convenience Store. Auxiliary Services and the Gallagher Student
Center would like to take a field trip to UC this week to review UC’s on-campus convenience
store. Tom Barlow and Joe Christman have asked for a few SGA reps to attend and they have
selected Thursday November 10 at 3:00pm as the time for the trip. If any or you are
interested in attending, just let me know!
A representative from the Graduate Student Association e-mailed me this afternoon inviting
us to their Charity Ball, which takes place on November 19th from 7 to 10pm in the Cintas
Center. GSA has reached out to see if 5 or 6 of us would be interested in attending, so if you
are free and would like to attend, let me know. I know this is the day that we return from
workshop, but it could be a great way for us to support GSA.
Those of you who are in your first or second year at Xavier and are new to the board, please
consider attending the Emerging Leaders Retreat. See Dustin or Leah for more details.
Lastly, I wanted to let all of you know about an information session that I held this weekend
for students in the weekend degree program. These students are undergraduate students who
are pursuing their degree part-time on the weekends. As a result, these students do
contribute to our Student Activity Fee and so it is very important that we are seeking out ways
to better serve them. Right now, a few members of the CAPS office are considering staring a
club for part time and weekend degree students.
Report of the Legislative Vice President, Brock McMorran
Quick report today as there are only a few items that I would like bring you all up to speed on:
1.) First, the Ad Hoc committee for the Provost has already met three times and will be
meeting again tomorrow night. We have begun writing statements of purpose for
Senate, SAC, and the Executives and will have a draft for your review by workshop! To
ensure that we are both getting what we are looking for, Dr. Chadwick and I will be
meeting early next week to to discuss our progress and direction.
2.) I have been working with Senator Idusuyi on the ride-board replacement project and
had a great meeting with Joe Christman, Director of the GSC, this morning to discuss
potential options. I will be looking into “way-finding” options to make this a more
interactive space, and will definitely keep you posted.
3.) On Monday morning I had a chance to sit down with Amy Reed, Director of TriO, to
discuss Pell grants in more depth and to get a better feel for what TriO is and their
standing within the University. In this meeting we discussed various ways SGA could
collaborate and/or assist TriO and/or SASS, so if any of you are looking for a project in
this area, please let me know!
4.) Lastly, I wanted to let you all know that next Monday when you come into the office, it
may have a very different feel. After examining why SGA is not “the most welcoming
environment” I realized that our office space is physically unwelcoming. This weekend,
Crystal’s desk is being temporarily moved to where the mailboxes are and the
mailboxes will be moved near the couch space. I need to emphasize that this is only a
test, but Leah, Dustin, Ryan, Lydia and I think this will be a beneficial move in the
long-term.
Other than that, I hope you all have a great week and remember my door is always open if
there is anything you would like to discuss.
Report of the Administrative Vice President, Lydia Gerlach
Please thank Makenna for the snacks! Next week, Ariana is bringing the snack!
For my project update:
1. Logo Committee
The logo committee has been meeting throughout the summer and this semester and
will be presenting a report of our progress at the workshop. I’m sure the whole
committee is as excited as I am to let you know all of the work we have put into this
project.
2. Student Rights Representative (SRR)
SGA’s Student Rights Representative, Taryn Buckley, is unfortunately unable to attend
workshop. So I will be presenting her report at workshop which will consist of an
overview of her role within SGA and an update on her lawyer referral project she has
been working hard on
3. LGBTQ Position: LGBTQ Training and Support Intern (LTSI)
I’m happy to say that the LTSI applications went out on Wednesday after the SAC
meeting after both boards saw no need for further discussion regarding the position. I
contacted four people that were interested in the position and also set out several
copies of the application. When I checked out the pile of applications sitting by the
mailbox, only one was left! Very exciting. Please let anyone you may think is
interested in applying know that applications are available and are due this Friday
(11/11) by 5PM.
VIII.
Report of the SAC Chair, Morgan Zuziak
Meeting with UC:
i. Sunday November 20th at noon at Five Guys. Emailing a sign-up sheet.
Proposals due Sunday November 13:
ii. L&C Event on December 8th
Promotions:
iii. None
Promotions: I want to give a huge thanks to Kevin, Matt, and Whitney for going around alter
next Wednesday and taking off all the old promo and making sure all the boards look neat!
Office Etiquette: put away event supplies 3 days after the event
Planning Day: Wednesday, December 7th! More info to come soon.
Will there be more instructions about hearing about what is going on at NACCA? No.
IX.
Report of Advisor, Dustin Lewis (read by Morgan Zuziak)
Sorry I can’t be with you today – I’m in Covington getting set for NACA. Make sure you wish
your delegates luck in finding SAC lots of great acts! I also want to wish all of you luck with
the awards that we applied for this year. I’ll be facebook updating and tweeting from the SAC
Account any updates or “wins” we have. Fingers crossed!
For your Senate Minute, I only have a few brief updates this week:

Community Affairs is partnering on a community project with NPHC – the governing
body for our campus’ fraternities and sororities – more info coming soon.

FAC Constitution Changes were discussed as coming soon in Senate. I anticipate
you’ll hear more about this from Jimmy later in the meeting.

Christmas Airport Shuttle info is available now. Check out the SGA website for the
Christmas Shuttles and sign up in the office right after Thanksgiving!

Joe Colak is working on a new Safe Walks program for students at night around
campus. More information coming soon.
Thanks to all of you for getting your release forms and Workshop paperwork in on time with
me. I hope you get excited for next weekend – Morgan and Seth have been working really
hard at planning a really fun weekend for you!
I am available by cell or email – feel free to email me anything or text me if you have any
questions.
X.
Report of the SGA Resource Assistant, Crystal Guffey
None
XI.
Opinion Entries
LeeAnn
The reason I am writing to you today is in light of Late Night Snack last Thursday. This event
went amazing and I think it was a great collaboration between committees on the board to
provide an event for students to enjoy on a Thursday evening. However, I was a bit frustrated
with the behavior of SGA.
I was frustrated because cupcakes were being put aside before the event was even started for
SGA members to eat then after. But I was most frustrated because, it was in front of the
students that were waiting in line. I feel after the debacle of Wicked and students questioning
how many tickets were set aside for SAC and then when we are obviously taking food in front
of the students I feel that looks poorly upon us. In the evaluation, several of us pointed out
that we have a lack of concern for students and we conduct ourselves negatively to people
outside of SGA. I think we displayed that on Thursday.
Therefore, I think we need to be less about our own needs and wants for the food and think
about the students first. I believe we can remedy this by either deciding to wait in line rather
than helping behind the table if one really wants the snack or choosing to wait until all
students are served that have waited in line. I do think that is important that we are rewarded
for our hard work and are able to participate in the events that we give to student. But I also
think it is unfortunate that we think we can take the purpose of the event away from the
students that have been patiently waiting in line.
Moreover, I want us to re-evaluate the purpose of late night snacks and our participation as
SGA members. I want Late Night Snacks to still be fun for all of us. But, I also don’t want our
image as an organization to be tarnished because of silly things as hoarding food for ourselves
in front of the student body. I hope you all understand my concerns and we can as a board
find a balance of enjoying the event but also being a student leader and possibly foregoing the
snack.
Did you know I am glad you brought this up, I think SGA was poorly represented during
Wicked ticket sales and Late Night Snack.
Kevin
For some reason SGA is failing rull bad at sending in reports to go in the minutes. These are
university publications by SGA and also something that not only SGA members but students
all across XU use for reference and should be something we use to increase transparency and
visibility of what SGA does. This is not Crystal’s job and something we really need to improve
upon. Don’t mean to be a drag or anything like that, I just know it will be very beneficial for
not just us, the administration, but all students both on and off campus.
So as Morgan said, Matt Morefield, Whitney and I went through Alter Hall last week, putting up
the promo for 6 different SGA related events. During this process, we tore down the expired
promo (some that were up there for far too long) and then, with the help of Whitney’s OCD,
we then organized all the boards to be clean and crisp, also removing all non Xavier student
related promo. It would be appreciated that whenever any SACer or SGAer places promo up in
Alter and any related board, that they take it upon themselves to clean the boards up in the
same manner. All of the student body will appreciate this, as I have heard many a rando
walking past the boards stating they look oh so good.
So just please try and remember that the cleaner the boards are, the more easy it is to read
the promo and then the more people can know about the event!
I noticed in my class is Alter that the boards look nicer.
One of the reasons why there were no reports last weekend we usually email out reports right
after meeting, we got out early, but we had a chair meeting and we forgot.
(Crystal)This was in issue addressed in the Senate meeting Monday. And to be honest I think
it is a much bigger problem for SAC than for Senate. Let me start off by saying I honestly
could care less if your reports get into the minutes. There is no skin off my back. However,
these minutes aren’t for me, they are for you, the students, and the future SGA. It’s pretty
obvious to me that the minutes are something you don’t care about or think is important, and
that a decision you need to make. You do find it important to give a report in the meeting and
most, if not all of you, already have written what you are going to say and have probably
already typed it. Your role is that of a public servant, what you are doing isn’t just something
to keep to yourself and other members in SAC. You are here for the students, they are paying
your way, and you are reporting to them. So just do it.
I have been adding reports into the minutes after they have been sent out to everyone. I will
no longer do that. If your report wasn’t turned in on time, I will hold you to your own rules. If
you want to add your report, you will have to table the minutes.
Pat: Former SACer (read by Morgan Zuziak)
"Hey all! I hope for my sake that you keep planning such awesome events in the Spring because
I can't wait to attend them. Congratulations on getting 300+ people for a dance and (from what
I hear) a really great crowd at Xavier's Got Talent! I am sure you have a ton of awesome events
to close out the semester, but every now and then it can be nice to get a little recognition for all
your work. To the new SACers (even though they aren't so new now), welcome to the board! I
hope you have enjoyed your time at Xavier so far and are adjusting into being a representative of
Student Government better than your taste-buds likely acclimated to the Hoff/Caf (reader
preference) food. I encourage you to attend as many events as you can and stick your arm out
at meetings so much that you start participating in class with a horizontally raised hand - no
worries, we all do it. To the rest of the board, keep up the fantastic work you started in May. I
look forward to seeing you all soon!
XII.
Proposals (must be emailed prior to meeting)
FAC, Jim Reitenbach
None
Regular
Festival of Lights
Chairs: Ryan McGoron
Date: December 2nd
Time: 6:30-9pm
Event Description:
SAC will be busing 40 students to the Festival of Lights at the Cincinnati Zoo. Each ticket will
cost $5 for the students.
Cost Breakdown:
Promo
Tickets
Bus
$60
$470
$250
Total Amount Proposed:
$780
(Initial Questions)
Sign up for tickets?
Week we get back from Thanksgiving Thurs/Fri. Will be promoting with candy canes.
Did you budget candy canes? Promotions proposal will cover.
(Debate and Discussion)
Passed
Festival of Lights candy Canes
Chairs: Life and Culture (Ryan McGoron)
Date: Friday, December 2nd
Event Description:
Publicity will assist Life and Culture by purchasing candy canes to promote the Festival of
Lights event. We will hand them out Monday, November 28th outside of the café 6-7pm to
remind students of the event as they return from break.
Budget Requested From: Publicity
Total Amount Proposed: $50.00
(Initial Questions)
Has Cafe been reserved yet? Is the publicity out side of café before tickets? Yes, before.
Will there be anything on candy canes? Yes, little advertisement.
(Debate and Discussion)
Passed
Late Night Snack: Sugar N Spice
Chairs: Blake Barlow and Jacquelyn Reineke
Date: December 1, 2011
Time: 10pm
Location: GSC Atrium
Estimated Attendance – 250
Event Description:
Pancakes from Sugar N Spice with Hot Chocolate to feed 250 people.
Budget Requested From: Late Night Programming
Cost Breakdown:
Pancakes from Sugar N Spice
Hot Chocolate or other drink
Promo
$530
$60
$60
Total Amount Proposed:
$650
(Initial Questions)
SGA finals night late night breakfast in the café happening this year? I haven’t heard any
conversation about it. If we are it would be pancakes twice a week.
Did you know if they do end up doing it, they should get on it? Did you know I’m real tight
with the manager at Sugar, let him know I sent you.
(Debate and Discussion)
Passed
Paper Airplane Day
Chairs: Lauren Krabacher and Annette Frac
Date: Thursday, December 1st
Time: 4:30pm
Event Description:
SAC has been asked to help Interfaith with an event that will turn GSC into one giant paper
airplane throwing contest! Paper will be sold Monday, November 28 th- Thursday, December 1st
at tables for $1.00 each. Interfaith will be collecting all proceeds and donating them to
Children’s Hospital to help fly families to treat children from around the world. We will help
table for the event, make fliers, and make mini paper airplanes to promote the event. We will
also speak with XU Television, Xavier Today, Dave Rush (photographer) and Deb Devale to
explore further promoting options. Although this is a fundraising event, SAC will NOT be
receiving any funds whatsoever.
Budget Requested From: Publicity
Cost Breakdown:
$60.00 for fliers
Total Amount Proposed: $60.00
(Initial Questions)
(Debate and Discussion)
Passed
XIII.
Blast from the Past
Yum cupcakes: Gave away all 300, heard lot of good responses.
Xavier’s Got Talent: Big success. All three floors of GSC filled. Acts were talented. Thanks all
who attended.
XIV.
Here and Now
Late Night Movie – Harry Potter: 10th, 11th, 12th
Stress Relief Day: November 16th. Everything is planned and ready to go.
Are we watching lion king? It will be played.
Will there be food? Food won’t be served that until after sundown because Hunger Awareness
Day fast.
Mad Friday: I hope if you are available you will sign up to help. Be here 7:30 to help
Ticket kick off for breaking dawn: 5pm. Will be passing out promo tomorrow.
XV.
Committee Reports
Publicity, Annette Frac
Hey guys thanks for passing both our paper airplanes and candy cane proposals. Besides that
we are finishing up the last promo’s for the semester. So those should be coming in soon.
Fedex online is back up and working so there shouldn’t be any more issues with promo.
Besides that thanks to everyone for being on time with meeting with us. Thats all!
Late Night Programming, LeeAnn Scherbauer
Hey Everyone! Something we forgot to say was that we are passing out star lollipops
tomorrow for MAD promotions at 5pm in front of the Hoff. If any of you are free, we would
love the help! Once again, MAD is this weekend and Jacquelyn and Christine have been
working extremely hard and I can't wait to see the end result. I hope you are all as excited for
MAD as we are!! Twilight Premiere Ticket Sales are on Monday at 5pm in Gallagher. Also,
thank you for passing Late Night Snack. I hope you all lovely weeks.
Concerts, Matt Morefield
Concerts is currently working on a few possible events. One of them is the Walk the Moon
Concert on Nov. 25 which we were contacted about by the agent and Steve Boller from
Reivax. The other is the idea of another concert during LNS in december. I will keep everyone
posted on the events.
Campus Traditions, Sarah Richardson
The date for Mr. Muskie had changed from Wednesday, December 7 to Tuesday, December 6
because of the Xavier/Butler game and "A Xavier Christmas" both happening on Wednesday!
We already have the theater booked for Tuesday, and the Monday before that is booked for
rehearsal from 5-11pm. This past Sunday in our committee meeting we discussed promo ideas
for the Mr. Muskie 2nd round of promo, and discussed people to talk to about judges, MCs,
and contestants. In other business, we put in an offer for $20000 for "Option 1" that we have
been pursuing for lectures. If this gets turned down (this speaker rarely accepts offers under
$25000, but he will be in the midwest at this time) we will move right along with making an
offer with "Option 2". If any SAC members would like to know more about what is currently
going on with lectures, please talk to Matt Gracyzk or myself! Thats all!
If an SGA member wanted to be a part of Mr. Muskie, could they and they just couldn’t win?
I think that would be okay.
Tell your friends that you can win $500 – that doesn’t get promoted enough. You could win
the title and $500!
Life & Culture, Analisa Condon
Thanks for passing Festival of Lights! Ryan is hard at work on this event and I think that the
event will be great! If you are going to Wicked this Sunday please be at Buenger Circle at
11:45 and spread the word to any of your friends that are seeing the show! Please! Stress
Relief is next Wednesday. Please wear your t-shirts, they really are not worn enough. And
your help at the event is greatly appreciated. Also be looking out for another proposal from us
next week. Crepes has been canceled but that was more due to logistics. Jess and Makenna
worked hard to make it happen, but we think it is more important to take advantage of the
holiday season! Also, I apologize for any missing reports. I will be more on top of them!
Thanks!
Financial Affairs Committee, Jim Reitenbach
We met with Sarah Roveda on behalf of singers. After reviewing their request we granted their
full request of 560.00. Elizabeth and I worked on the Script for the special request tortorial.
Our committee came up with a constitutional change. Our penalty will drop to only 5% per
month at the end of the spring semester instead of 10%.
XVI.
Closing Sentiments
Cynthia Bear was given to Matthew, What is you favorite animal?
XX.
Adjourned: (4:44PM)