Academic Senate Minutes
October 13, 2015
3:00 – 5:00 PM
Faculty Resource Center Training Room, A-116
Members Present: Carol Kimbrough (President), Christopher Moss, Ann Wright, Nancy-Schur-Beymer(Late), Liz
Estrella (Steering Committee); Senators: Slava Bekker, Isabel Ferraris, Melissa Hornstein, Jason Hough,
Salina Lopez, Peggy Mayfield, Cheryl O’Donnell, Sam Pacheco, Lisa Storm, Aron Szamos, Burton Ward,
Andy Watt
Guests: Al Graham, Brian Lofman, Loyann Flinn, Sharon Alheit, Debra Kaczmar, Zahi Kanaan-Atallah, Parviz
Entekhabi
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Call to Order and Welcome, 3:00 PM
Adopt Agenda, MSP (vote: unanimous)
Approval of Minutes, 9/22/2015. Motion: Ward/Hough. Vote: unanimous to approve.
Public Comments: ten minutes (3-minute maximum per person) are set aside to receive comments on
agenda items or items not on the agenda but within the authority (10 + 1) of the Senate.
No public comments received.
5. Discussion and information items
A. 2015-16 Student Success and Support Plan (SSSP), Second Reading
Questions were directed to Aron Szamos and Liz Estrella; Lisa Storm requested that typographical
errors she had previously identified be corrected.
B. Request to Initiate Program Revitalization, Suspension or Discontinuance per AP 4021
1. AIT: Industrial Mechanics, Certificate of Achievement and AIT: Industrial Technician, Certificate
of Achievement. Al Graham presented a request for program discontinuance/revitalization
and shared his plans for improving this program.
2. Drafting Technology – Associate of Science Degree, Drafting Technology Architectural Option,
Certificate of Achievement, and Drafting Technology Mechanical Option, Certificate of
Achievement. Parviz Entekhabi presented a request for program discontinuance/revitalization
and discussed new directions for the program that more closely align with current industry
standards.
C. CTE Program Job Placement Standards.
Brian Lofman, Dean of Institutional Planning & Effectiveness, presented the approved standards.
These are threshold standards based upon CTE disciplines that had at least 10 student completers
in the target year.
D. Professional Development & Flex Committee Handbook, AS Steering Committee Recommendations
Current members of the Faculty Professional Development & Flex Committee have been contacted
and will be given first opportunity to become members of a combined committee focused upon
professional development for all Hartnell employees. Five faculty positions have been created and
a new Flex Coordinator has been appointed. Flex compliance issues will be integrated into the
committee functions.
6. Action Items:
A. Consider support of Student Success & Support Plan (SSSP)
Motion: Hough/Moss. Vote: 1 abstention (Storm).
Hartnell College Vision Statement: Hartnell College will be nationally recognized for the success of our students by developing leaders who will contribute
to the social, cultural, and economic vitality of our region and the global community.
Hartnell College Mission Statement: Focusing on the needs of the Salinas Valley, Hartnell College provides educational opportunities for students to reach
academic goals in an environment committed to student learning, achievement and success
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B. Second Reading: Board Policies and Administrative Procedures
1. BP/AP 3280, Grants: Robust discussion regarding the language of the AP. The issue has been
that sometimes faculty have not been involved in initial process. Modifications: “concurrence
of lead faculty in the academic discipline,” eliminate Perkins funds from the first paragraph on
page one; change “excess” to unused funds; proposal lead to be chosen by the area dean or
the vice president; add “new degree programs.”
Motion: approve as amended Hough/Ward; discussion: not really sure that we are all ready to
approve the document. Modifications reviewed again. Vote: 13 approved; two abstentions
Hornstein and Schur-Beymer; motion carried.
2. BP 4250, Probation, Disqualification, and Readmission
Estrella presented: new requirements from the state cause the changes in the original
document. The changes made were to align with new requirements.
Motion to approve as presented: Moss/Hough. Vote: unanimous
3. AP 4250, Probation
Discussion: does the first paragraph unintentionally contradict policy. Estrella: services are
now available and online tutorial services are available for students to inform them of other
services for success. Clarification: 3 semesters of probation with interventions in place.
1000 students are currently on probation with the first letter. Students will be contacted.
Academic follow-up coordinator will be assisting with the follow up on these students. People
are currently in place.
Motion to approve as presented: Hough/Wright. Vote: unanimous.
4. AP 4255 Dismissal and Readmission
Summer is not considered a semester, but courses taken during the summer can help pull
students out of probation.
Motion to approve as presented: Hough/Storm. Vote: unanimous.
C. Consider approval of Professional Development & Flex Committee Handbook
Motion: Wright/ Schur-Beymer. Discussion: question about professional development grants- if
this committee has oversight, shouldn’t it be in the handbook. The committee is charged with
creating a plan for professional development – so the funds may shift from year to year. The
language is that the funds are allocated equitably. Are rubrics available when people request
funds. – ANS yes they are available: Outcomes: Contractual flex day activity plans go through this
committee. IDEA: set amount that people can plan to spend.
Vote: approved unanimously
D. Confirm appointments to governance councils and committees:
1. Professional Development & Flex Committee: Janeen Whitmore (as Flex Coordinator/CoChair), Nancy Wheat, Sunita Lanka, Janet Flores, Johnny Perez Move to approve: Nancy
Motion: Schur-Beymer/Mayfield. Approved unanimously
2. Diversity/EEO Committee: Gabriel Bravo
Motion: Mayfield/Estrellya. Approved unanimously.
3. Selection Committee - Director of Student Affairs, Special Programs: Mercedes Quintero
Motion: Wright/ Hough. Approved unanimously.
10+1: Curriculum ▪ Degrees & Certificates ▪ Grading Policies ▪ Educational Programs Development ▪ Standards & Policies: Student Preparation & Success ▪
Faculty Roles in Governance Structures ▪ Faculty Roles in Accreditation Processes ▪ Policies for Faculty Professional Development ▪ Program Review
Processes ▪ Processes for Institutional Planning and Budget Development ▪ Other Academic & Professional Matters
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4. Selection Committee - Director of Student Affairs, DSPS: Vincent Lewis, Heidi Gentry
Motion: Mayfield/Wright. Approved unanimously
5. Academic Affairs Council – Suzanne Burns
Motion: Schur-Beymer/Wright. Approved unanimously.
6. Accreditation Council – Lana McDonnell
Motion: Hough/Storm. Approved unanimously
7. Program Evaluation Committees (AP 4021): Carol Kimbrough, Nancy Schur-Beymer,
Lisa Storm (Real Estate)
Motion: Wright/Hough. Approved – 2 abstentions: Storm/Schur Beymer
7. President’s Report/Updates: Academic Senate Retreat , October 3, 2015
Event was informative and will direct goals for the academic year; written report to follow.
8. Announcements (Senators): updates on standing committees/governance councils
Lisa/DE Committee: Proposal to adopt Canvas as a CMS is making its way through the Council approval
process; Academic Affairs Council will review tomorrow. It will not need to come before the College
Planning Council. Full time faculty vs. administrative position for DE coordinator. Changed from the DE
proposal of DE committee. (Position is Faculty at Gavalin)
Salina Lopez – Certification in Online teaching in progress.
Ann/Full Time Faculty Hiring Committee – gearing to hear the presentations next week.
OCT 23rd – All day review of 16 week calendar. First step in discussing what a schedule will look like.
ANOTHER APPEAL – More noncredit classes are being proposed for ESL. Salary for noncredit instructors
has not been negotiated. (Past- tiered steps – need to apply to all). Senate may need to become
involved.
Cheryl/ Outcomes-Assessment: Rolling out e-Lumen. Still having some challenges. Reports have been
run, section level plans have been met. Course action plans are being sent out. Then into e-Lumen
folders to be shared with coordinators.
Nancy/Nursing Program: OCTOBER 30th! Donor Faire Vocational Nursing Students.
Library/Peggy: CSUMB – Hosted our catalog system since 1999 and they are moving to a new system.
They have asked Hartnell to seek out their own system. This is a big library project.
Jason/OA – Trying to push for calendar for assessment that will be culturally implemented and be part of
the natural process on campus. Also relooking at the core competencies.
Carol/Curriculum: Committee voted to not go with Elumen at this time. Several new AAT and AST
degrees are coming. December 3rd is deadline for course approval for 2016-17 catalog.
9. Adjournment: 5:00 PM
10+1: Curriculum ▪ Degrees & Certificates ▪ Grading Policies ▪ Educational Programs Development ▪ Standards & Policies: Student Preparation & Success ▪
Faculty Roles in Governance Structures ▪ Faculty Roles in Accreditation Processes ▪ Policies for Faculty Professional Development ▪ Program Review
Processes ▪ Processes for Institutional Planning and Budget Development ▪ Other Academic & Professional Matters