* UNAPPROVED *
Administrative Services Council
Minutes
Wednesday, May 11, 2016, 10:00 a.m.
E-112
MEMBERS
Name
Representing
Present
Marty Parsons
Joseph Reyes
Terri Pyer
Administration
Administration
Administration
X
X
X
Jon Selover
Administration
X
Mark DeHart
Nancy Reyes
Maggie Melone-Echiburu
Jessica Tovar
Joanne Pleak
David Jones
Faculty
Faculty
Class. Mgr./Supv./Conf.
CSEA
CSEA
L-39
X
Rafael Mendoza
Ernesto Infante
ASHC
ASHC
X
Title or Representing
Present
Absent
X
X
X
X
X
X
Others
Name
CALL TO ORDER & INTRODUCTIONS
Absent
Marty Parsons
Meeting called to order at 10:08 a.m.
Marty adjusted the order of the items under Information/Discussion/Presentations.
ACTION ITEMS
1. Consider approval of minutes from the April 2016 meeting
Marty Parsons
Motion to approve (Jon Selover); Second (Terri Pyer). Minutes unanimously approved.
2. BP 7340, AP 7343, AP 7344
Terri Pyer
Terri reviewed the Board Policy and Administrative Procedures noting that BP 7340 is a new policy in
order to establish procedures for employee leaves as authorized by law and collective bargaining
agreements/working conditions. The language is exactly as is required by Ed Code. AP 7343 relates to
industrial accident and illness leaves, more commonly known as workers’ compensation provisions. The
minimum requirements of state law are used in this procedure. AP 7344 is specific to Hartnell College, is
new, and addresses issues that come up in HR frequently. The largest classified union group was asked
to review the procedure and agreed that employees need to know what the rules are. The group
stressed fairness and accountability.
After Terri’s review was complete, Marty asked for questions or if further discussion was needed. The
council members unanimously agreed that the three items should move forward as presented to the
College Planning Council.
INFORMATION/DISCUSSION/PRESENTATIONS
1. HR Update
Terri Pyer
Terri stated the implementation of the Taleo online applicant system continues; currently some
glitches are being worked through. Additionally, the EEO plan is being worked on. The requirement
is to update every three years and June 2016 is the period for HCCD’s plan to be approved. Terri
also said there is a new allocation of funds for diversity this year. Finally, there will be faculty hiring
for the fall; hiring activity will be taking place during the summer. In the fall, the college will have up
to 7 new faculty employed.
2. Construction Update
Marty Parsons
In Joseph Reyes’ absence, Marty reported on the status of the Science Building. Currently
completion is at 80%; some case work remains to be completed inside the building; all are working
to get caught up. Occupancy is still on track for the first of August with move-in taking place during
the first two weeks. Marty added that Joseph is juggling a myriad of projects right now. Once the
Science Building is completed and all are moved in, the district will be looking into what will be done
with MER but there are a lot of unanswered questions right now. Jon Selover inquired about tours of
the new building; Marty explained there is too much activity right now to accomplish tours. Jon then
inquired if the planetarium would be opening when the science building opens; Marty stated it is his
belief that will happen but if it is not at the same time, it will be very close to it.
Ernesto Infante inquired about the status of the water dispensers project. Laura Warren explained
that she sent Augustine Nevarez and Joseph an email asking them to coordinate the work that
remains to be done. Laura will follow up with Augustine and report the status to Ernesto as soon as
possible.
3. Budget Update
Marty Parsons
In Tracey’s absence, Marty briefly reviewed the budget presentation that was given at the recent
Board meeting. He added that the college is in good financial shape and is staying on track with the
budget.
OTHER ITEMS/BRIEF ANNOUNCEMENTS
1. Campus Vending
Marty Parsons
Marty reminded everyone that at the April meeting, he reported the college recently issued a RFP for
beverage services, a part of which is to replace vending machines on campus. Two proposals have
been received; the third company chose not to submit a proposal; and a decision is forthcoming. No
matter which company is selected, a few things will happen: Existing machines will be replaced with
machines that have credit/debit card readers, more products will be available for purchase, and
prices will be lowered. Marty reminded everyone that the college does not wish to make money as a
7-11 would but rather needs to cover operating costs and have a little left over to reinvest into the
food service operation. The most important thing is to lower the cost to the campus community.
2. Special Board Meetings
Marty Parsons
Quite a bit of exploration and discussion has been going on recently related to the opportunity of
another bond on the November ballot. If the college is to go forward, approval must be done by
August 12 which is the County of Monterey’s final deadline date for November’s ballot. At the May 10
special BOT meeting, a project list was discussed as well as what the next steps are. Marty added
that nothing has been decided yet; the college is in an exploratory phase. The last bond dates back
to 2002.
HARTNELL COLLEGE VISION STATEMENT
Hartnell College will be nationally recognized for the success of our students by developing leaders who will contribute
to the social, cultural, and economic vitality of our region and the global community.
HARTNELL COLLEGE MISSION STATEMENT
Focusing on the needs of the Salinas Valley, Hartnell College provides educational opportunities for students to reach
academic goals in an environment committed to student learning, achievement and success.
3. Recycling Followup
Maggie Melone-Echiburu
Maggie brought up the topic of campus recycling. Marty informed the council that the college
recently signed a contract with Signal Campus for additional recycling receptacles to be placed on
campus free of charge. He added that he understands there has been some confusion about the
actual recycling process on campus and will add it to the September agenda for discussion.
4. End of Year Governance Surveys
Terri Pyer
Terri inquired about the surveys that were done last year and if they would be done this year; Marty
responded that Dr. Lewallen brought this subject up at the CPC and it looks like the district will not
survey the councils this year. Marty added that it may be decided to survey every other year;
however, if something changes, he will let everyone know.
NEXT MEETING(S)
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


September 14, 2016
October 12, 2016
November 9, 2016
December 14, 2016
ADJOURNMENT
Meeting adjourned at 10:44 a.m.
HARTNELL COLLEGE VISION STATEMENT
Hartnell College will be nationally recognized for the success of our students by developing leaders who will contribute
to the social, cultural, and economic vitality of our region and the global community.
HARTNELL COLLEGE MISSION STATEMENT
Focusing on the needs of the Salinas Valley, Hartnell College provides educational opportunities for students to reach
academic goals in an environment committed to student learning, achievement and success.