Hartnell College
Program Review
Resource Requests
Hartnell Total Cost
Consolidated
Cost
Column1
Initiative
Number
338,538.00
-
Column6
Classified Staff
Column62
PT Classified
Kinesiology/PE- Increase
Admin Asst postion from 30 to
40 hrs
$0.00
KCC Learning Resource Asst
(help with navigation issues)
173,557.00
Column63
FT Staff
-
Column64
Managers
1,558,000.00
42,525.00
14,000.00
79,300.00
ACADEMIC AFFAIRS
Column7
Facilities
Column72
Supplies
Column8
Library Materials
Column82
Training
Nursing & Allied health
PE Ice Machine
KCC Library/Textbooks
King City Center
$2,500.00
256,550.00
6,483,514.00
Column9
Column10
Travel TOTAL
-
1
Cost
$0.00
Increase med tech I from 11 to 30 hour library tech circulation 12 months (FT position)
new position
AAO Curriculum/Scheduling Student Success Center director
Coordinator
Social & Behavioral Sciences
$45,000.00
$0.00
$175,000.00
$2,500.00
$800.00
$41,850.00
AAO Functional Technician
(IT/MIS position that works
w/AAO on software programs)
Assistant Dean of Academic
Affairs
Western stage sound system
upgrade
PE New Jets for whirlpool
Advanced Technology
Language & Fine Arts
$0.00
$175,000.00
$2,000.00
$6,000.00
$22,000.00
2
466,498.00
Cost
3
Cost
$0.00
$0.00
$45,000.00
Increase Library Technician
(Circulation) from 30 to 40 hrs
KCC Computer Maintenance
Tech
AAO Administrative Assistant
PE Field Turf Inside Track
PE 6 new adult CPR
mannequins
Nursing/Allied Health Admin
Advanced Technonlgy
$0.00
$0.00
$40,000.00
$1,000,000.00
$2,000.00
$500.00
$5,000.00
Increase Media Tech II from 30
to 40 hrs
PE Classified Trainer
PE New Irrigation for Soccer
ART Keyboard Trays
Social & Behaviorla Science
Math, Science & Engineering
$0.00
$0.00
$100,000.00
$3,500.00
$5,000.00
$10,000.00
Increase PE equipment
Manager from 10 months to 12
months
Math Learning Center
Instructional Specialist
PE replace bleachers in gym
Art - Ceramic Lab Equipment ?
Art 13 Supplies
Languages & Fine Arts
Academic Affairs Office
(attached to new positions)
$0.00
$0.00
$100,000.00
$5,000.00
$1,500.00
$10,000.00
Increase ACE Program assistant
from 25 to 30 hours
KCC bilingual Enrollment
Services Specialist(transfer to
Dr. Jolom)
AIT - Electrical Upgrade Shop
LIB - Mouse Pads
$0.00
$43,557.00
$8,000.00
$1,125.00
$26,000.00
$3,000.00
Increase A & R Tech for CAT
from 30 hours to 40 hours
(transfer to Jalomo)
LIB 250 Cable zippers
Library
Theatre Arts students to
regional conference
$0.00
$400.00
$1,500.00
$1,000.00
COM - Speech Team
Academid Affairs Office
(attached to new positions)
$300.00
$15,000.00
398,500.00
-
4
1,153,300.00
Cost
5
Cost
6
Cost
7
Cost
273,500.00
218,500.00
Math, Science & Engineering Theatre Arts faculty to national
conference
196,482.00
-
8
90,820.00
Cost
221,300.00
ENG - Homestead Review
9
Cost
$2,500.00
189,500.00
PHO - Art/STEM FIG
10
Cost
$200.00
80,200.00
PHO - Ephemeral supplies
($$not specified)
11
Cost
90,000.00
$0.00
ADJ - Instructional Supplies
12
$5,000.00
Cost
86,000.00
BUS - Advisory Committee
13
Cost
$2,500.00
ECE - Reference Materials
Cost
$2,000.00
Ethnic Studies - copies
Cost
$500.00
Theater Arts - Supplies for
Student Productions
$2,000.00
83,250.00
14
12,160.00
15
16
Cost
8,500.00
13,500.00
20,000.00
17
Cost
18
Cost
3,000.00
-
Cost
5,000.00
Cost
1,000.00
19
20
21
Cost
22
Cost
23
Cost
24
Cost
25
Cost
26
Cost
27
Cost
28
Cost
29
Cost
30
Cost
Total
N/A
$0.00
N/A
$0.00
0.0%
#DIV/0!
173,557.00
100.0%
#DIV/0!
1,558,000.00
100.0%
N/A
$0.00
31,525.00
74.1%
2,500.00
17.9%
N/A
$0.00
56,300.00
71.0%
92,850.00
36.2%
450.00
2,700.00
630.00
17,000.00
2,400.00
3,634,190.00
56.1%
ADVANCEMENT AND DEVELOPMENT
Initiative
Number
Personnel (Managers)
Facilities
Supplies
N/A
N/A
Training
Travel
Membership
N/A
$0.00
N/A
$0.00
N/A
$0.00
N/A
1
Cost
2
41,000.00
-
Cost
$0.00
N/A
$0.00
3
Cost
$0.00
N/A
$0.00
N/A
$0.00
$0.00
N/A
$0.00
Oversee the successful
develoment of all major gifts,
planned gifts, annual fund and
public grants
Oversee the successful
develoment of all major gifts,
planned gifts, annual fund and
public grants
$
$
4
Total
15,000.00
41,000.00
-
$
-
$
-
$
-
$
-
#REF!
Initiative
Number
-
$
-
#REF!
0.00%
#DIV/0!
0.00%
#DIV/0!
$
7,500.00
$
-
0.00%
Facilities
Supplies
7,500.00
#REF!
Supplies
0.00%
7,500.00
$
#REF!
Advancement - Consolidated
Facilities
Personnel (Managers)
Ratio
$
7,500.00
7,500
53.57%
0.00%
Training
Travel
Membership
7,500
2.92%
Training
Travel
15,000.00
112,000.00
#REF!
112,000
1.73%
STUDENT AFFAIRS
Initiative
Number
1
Cost
Classified Staff
$
FT Admin. Assistant for
EOPS/CARE/CalWorks
79,206.00
2
Cost
FT Program Assistant for The
TRIO Program
$
56,206.00
Student Ambassador outreach
materials for Student
Life/Associated Students
$
5,000.00
3
Cost
Six (6) PT hourly Student
Ambassadors
38,800.00
Carrels for DSPS Assessment
$
6,000.00
4
Cost
$
Two(2) PT Student Tutors for
the Trio Program
$
One(1) PT Interpreter
Coordinator for DSPS
5
Cost
6
Cost
17,163.00
$
35,000.00
FT training of new counselors,
training for faculty and staff on
new computer sofeware for
College Vist: 4 trips at $1,500
counseling services/instruction
per visit; Trio Program
$
5,000.00 $
8,200.00
187,420.00
Student Success Conferenece
FT training of new counselors
for 4 counselors for the
for counseling counseling services/instruction
services/instruction
dept
$
1,500.00 $
4,000.00
146,220.00
40 hours of training with EOPSCCA, Cal Works technical
current assessment technicians
training for 3 staff members
$
1,500.00 $
3,000.00
169,300.00
faculty training on the delivery Student Success Conference for
of English, math, and ESL
1 counselor in the Career &
preperation content
Transfer Center
$
5,000.00
$
1,000.00
100,677.00
Faculty training for review of
content in high school. English,
math and ESL and time cross
training with high school
faculty
$
10,000.00
118,514.00
One(1) FT instruction specialist
for DSPS
$
55,000.00
55,000.00
7
Cost
$
Student Workers for The
Student Life/Associated
Students
40,000.00
50,000.00
8
Cost
Two(2) TRiO Academic Tutors,
Two adjunct TRiO Counselors
from 20 hrs a week
$
17,163.00
47,943.00
Cost
-
Cost
-
Total
$
Initiative
Number
Total
Ratio
338,538.00
#REF!
$
-
$
-
$
-
$
338,538.00 $
100.00%
$
11,000.00
$
-
$
-
$
-
$
-
$
23,000.00
$
#REF!
Student Services - Consoldiated
Facilities
Personnel (Managers)
$
#REF!
- $
0.00%
Supplies
11,000.00
$
16,200.00
#REF!
- $
0.00%
23,000.00
$
Training
Travel
Membership
16,200.00 $
6.31%
875,074.00
#REF!
875,074.00
13.50%
INFORMATION TECHNOLOGY OPERATIONS
Initiative
Personnel (Managers)
Facilities
Supplies
Training
Number
Travel
Membership
1
Cost
Training
$
5,000.00
295,000.00
2
Cost
200,000.00
3
Cost
200,000.00
4
Cost
8,000.00
5
Cost
59,500.00
6
Cost
200,000.00
7
Cost
35,000.00
8
Cost
90,000.00
9
Cost
10
$
5,000.00
55,000.00
Cost
80,000.00
11
Cost
9,000.00
12
Cost
3,000.00
13
ITIL Training
Cost
$
25,000.00
25,000.00
14
Cost
25,000.00
15
Cost
38,000.00
16
Cost
30,000.00
17
Cost
12,000.00
18
Cost
25,000.00
19
Total
$
-
$
-
$
-
$
-
$
#REF!
-
$
-
$
#REF!
-
$
-
$
#REF!
35,000.00
#REF!
1,389,500.00
#REF!
ADMINISTRATIVE SERVICES - BUSINESS SERVICES
Initiative
Number
Personnel (Managers)
Facilities
Supplies
Training
Travel
Membership
1
Cost
45,000.00
2
Cost
3
Cost
4
Cost
8
Cost
Total
$
Training
3,000.00
48,000.00
$
Training
5,000.00
55,000.00
-
$
#REF!
$
-
$
-
$
-
$
-
$
#REF!
-
$
#REF!
$
-
$
8,000.00
#REF!
ADMINISTRATIVE SERVICES - FOOD SERVICES
Initiative
Number
Personnel (Managers)
Facilities
Supplies
Training
Travel
Membership
148,000.00
#REF!
1
Cost
2
Cost
$
Food Services/customer
service training
2,000.00
2,000.00
-
Total HR
$
-
$
-
#REF!
$
#REF!
-
$
#REF!
2,000.00
#REF!
2,000.00
#REF!
HUMAN RESOURCES
Initiative
Number
Personnel (Managers)
Facilities
Supplies
N/A
N/A
N/A
Training
Travel
Membership
N/A
1
5,000.00
3
$
Professonal development
2,000.00
Promotional materials
$
$
2,000.00
$
4
Cost
Total
$
-
$
$
-
-
$
#REF!
-
$
#REF!
4,000.00
Professional Development
58,000.00
4 workshops; guest artist,
speaker, performer
37,000.00
$
#REF!
95,000.00
100,000.00
$49,000.00
154,000.00
#REF!
FACILITIES; MAINTENANCE; CUSTODIAL
Initiative
Number
Personnel (Managers)
Facilities
Supplies
N/A
N/A
N/A
$0.00
$0.00
$0.00
Training
Travel
Membership
1
Cost
$146,250.00
2
$22,500.00
Total
$
-
$
#REF!
Initiative
Number
Total
Ratio
$
- $
0.00%
-
$
-
$
-
$
-
$
#REF!
Administrative Services - Consolidated
Facilities
Personnel (Managers)
$
#REF!
- $
0.00%
Supplies
-
$
-
168,750.00
#REF!
4,000.00 $
28.57%
-
$
Training
Travel
Membership
105,000.00 $
40.93%
472,750.00
7.29%
GENERAL FUND
Ongoing - Staff
Ratio
$
A. Affairs
Advancment Student Svs
Info Tech
Admin. Svs
635,000 $
$
179,206 $
$
88,750
70.3%
0.0%
19.8%
0.0%
9.8%
Total
902,956
100.0%
One-time - Training
Ratio
$
A. Affairs
Advancment Student Svs
Info Tech
Admin. Svs
255,950 $
7,500 $
42,200 $
75,000 $
125,000
50.6%
1.5%
8.3%
14.8%
24.7%
Total
505,650.00
100.0%
One-time - Supplies
Ratio
$
A. Affairs
Advancment Student Svs
Info Tech
Admin. Svs
34,025 $
7,500 $
11,000 $
$
4,000
60.2%
13.3%
19.5%
0.0%
7.1%
Total
56,525.00
100.0%
TOTAL
Ratio
$
Available
Requested
Shortfall
?????
$ 1,465,131
#VALUE!
924,975 $
63.1%
15,000 $
1.0%
232,406 $
15.9%
75,000 $
5.1%
217,750 $
14.9%
1,465,131
100.0%
CAPITAL OUTLAY FUND
One-time - Capital
Ratio
$
A. Affairs
Advancment Student Svs
Info Tech
Admin. Svs
427,310 $
15,000 $
50,500 $
949,500 $
90,000
27.9%
1.0%
3.3%
62.0%
5.9%
Total
1,532,310.00
100.0%
One-time - Facilties
Ratio
$
A. Affairs
Advancment Student Svs
Info Tech
Admin. Svs
183,000 $
$
$
$
100.0%
0.0%
0.0%
0.0%
0.0%
Total
183,000.00
100.0%
TOTAL
Ratio
$
Available
Requested
Shortfall
?????
$ 1,715,310
#VALUE!
TOTAL
$ 1,535,285
610,310 $
35.6%
$
15,000 $
0.9%
30,000
$
50,500 $
2.9%
282,906 $
949,500 $
55.4%
1,024,500
$
90,000 $
5.2%
1,715,310
100.0%
307,750 $
3,180,441
December 14, 2014
Ad Hoc Committee of College Planning Council
Funding Recommendations for Fiscal Year 2015-16 Academic Year
Recommendation 1 - Request for Equipment
The Ad Hoc Committee recommends a total of $1,715,310 to be considered for funding in fiscal year
2015-16 Academic Year. Funding will be provided from the Capital Outlay Fund and state block grant
funds for educational equipment should these funds be made available. Actual funding amount can only
be determined after review of the state Governor’s proposed January budget recommendation for fiscal
year 2015-16. There may be further opportunities of funding when the final budget is approved by the
state legislators in June. (Please see summary resource request document)
Recommendation 2 – Request for Supplies, Travel and Training
The Ad Hoc Committee recommends funding requests be determined during the annual budget
development process originating from the Business Office in February. The requests impact the general
restricted and unrestricted funds. The largest impact will be to the unrestricted fund. Not until funding
has been determined for faculty and classified positions are we able to determine if funds will be
available for expansion of travel, training, and supplies expenditures. The Business Office will work with
each division in evaluating greatest need and how the resource request will impact all unrestricted
general fund operations.
Recommendation 3 – Human Resources Request
a) The Ad Hoc Committee is moving forward a document reflecting the requests for faculty
positions coming from two sources. First is the request determined through program review
and provided by the Vice President of Academic Affairs. The second is provided by the faculty
hiring committee.
1
2
3
4
5
6
7
8
9
10
11
12
V.P. A.A.
AG
PE
LIB
HIS
PSYCH/AOD
ENG
COM
ECE
SPA
Business/BOT
Ethnic Studies
Anthropology
Faculty Hiring Committee
ENG
MAT
CSS
PE
PSY/AOD
LIB
ABT
HIS
COU
COM
SPA
ECE
b) Classified positions have been identified that are critical to the support of student services
directly and indirectly. They are as follows:
1. FT Administrative Assistant for EOPS/CARE/CalWorks/DSPS
2. Maintenance Specialist
3. PT to FT Custodial
Over the past two years there have been audit findings of program violations within the DSPS
and EOPS programs. In order for the programs to function at the appropriate compliance level,
a review of each program is needed.
With the coming addition of the science building and recent addition of the P.E. field house and
CAT building at Alisal, maintenance and custodial services is needed to support the new
facilities. Each maintenance staff member is currently servicing 200,000 square feet. The
current industry standard is 60,000 to 90,000 square feet supported by one maintenance
worker.
There are over 35 part-time and full-time classified positions proposed for hire in fiscal year
2015-16. The recommendations for hire provided by the Ad Hoc committee can and will be
challenged and debated. Further discussion by the CPC is warranted.