HARTNELL COMMUNITY COLLEGE DISTRICT
BOARD POLICY AND ADMINISTRATIVE PROCEDURE
ROUTING/TRACKING FORM
Review and approval by the various college governance groups is requested:
Policy/Procedure #:
Policy/Procedure Name:
New
Yes
No
AP 5075
Course Adds and Withdrawals/Drops
Revised
Replaces existing policy/procedure:
New policy/procedure or revisions initiated/proposed by: Student Affairs
Compliance
Reason for new policy/procedure or revisions:
__________________________________________________________________________________________
Reviewing Group
Date
Approval/Comments
Routed to:
Forward by:
 Council:
12/11/15
11/13/15
 Academic Senate President
12/11/15
11/13/15
 HCFA President
12/11/15
11/13/15
 CSEA President
12/11/15
11/13/15
 L-39 Chief Steward
_________________________________________________________________________________________
Hartnell College Faculty
Approved as presented
Association
Approved with changes
Not approved
Comments: No recommendations received
__________________________________________________________________________________________
12/08/15
Academic Senate
Approved as presented
Approved with changes
Not approved
Comments: Please add DE drop policy (see additional comments)
__________________________________________________________________________________________
CSEA
Approved as presented
Approved with changes
Not approved
Comments: No recommendations received
__________________________________________________________________________________________
L-39
Approved as presented
Approved with changes
Not approved
Comments: No recommendations received
Council: Academic Affairs and
Student Affairs
Approved as presented
Comments:
College Planning Council
Approved with changes
Not approved
Approved as presented
Approved with changes
Not approved
Comments:
__________________________________________________________________________________________
Superintendent/President’s
Approved as presented
Executive Cabinet
Approved with changes
Not approved
Comments:
Board of Trustees
(First Reading)
Comments:
__________________________________________________________________________________________
Board of Trustees
Approved as presented
(Consideration)
Approved with changes
Not approved
Comments:
__________________________________________________________________________________________
ANTICIPATED TIMELINE
Board of Trustees first reading to occur on:
Board of Trustees consideration to occur on:
Additional comments:
Instructors in courses offered via distance education shall drop students if they have
not entered a meaningful discussion board post, or completed an assignment, or communicated with the
instructor by email either initiated by the student or as a response to the instructor's email within 72 hours of
the start date. After first census, students that fail to regularly and substantively interact in the course in the
manner described above shall be dropped by the instructor. In addition, the instructor of a course offered via
distance education will maintain a record of students' attendance to demonstrate compliance with said last
date of attendance policy.