Department of Financial Services
Division of Accounting and Auditing
Form 008 – Lottery
OBJECT CODE STANDARDIZATION PROJECT
Impact Statement Form
1.
Agency Name
Florida Lottery
2.
Contact Name
4.
Contact Title Accounting Director
6.
Impact to agency if request is not approved:
Expenditure Reporting
Business System Impact - Names of System(s):
Other – Please explain:
7.
Impact Statement (Explanation of Impact to the agency include any concerns on timeline)
LEMUEL TORO
3.
Contact E-mail
torol@flalottery.com
5.
Contact Phone Number (850) 487-7713
1. The purpose of this impact statement is to address the Lottery’s concerns related to reporting different types
of advertisement costs. While the proposed crosswalk developed by DFS provides separate codes for the
different mediums of advertisement the Lottery uses (TV, radio, print, online, and outdoor) it does not
provide separate coding for the production of each type of advertisement. Instead, only one object code is
provided for advertising production (133507). The Lottery is required, no less than annually, to report the
costs of producing advertisements separately from the costs of airing/printing the advertisements to the
Legislature, OPPAGA, the Governor’s Office, and the public. Eliminating these five (5) codes (listed in
section 8 below) would adversely impact Lottery’s ability to report this information accurately and on a
timely basis.
Response: The Statewide Object Code list includes specific codes for different advertizing services in the
13**** series (TV, radio, print, online, and outdoor etc) and a code for advertizing production. Agencies
have the option to use other FLAIR fields to track additional details for expenditures (OCA, External
Category, External Object, External GL, etc.). DFS will offer training related to reporting and the use of
these codes. DFS is also working to include these fields in commonly used FLAIR standard reports and the
FLAIR information warehouse. Agencies have ability to create variations of the standard reports with
different sort functionality for agency specific reporting needs. See #8 below for the response to each
requested object code.
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Department of Financial Services
Division of Accounting and Auditing
OBJECT CODE STANDARDIZATION PROJECT
Impact Statement Form
8. Request for Statewide Object Codes (if applicable)
Object Code
1335XX
1335XX
1335XX
1335XX
1335XX
Short Title
TV PROD
RADIO PROD
ONLINEPROD
OUTDOOR CR
PRINT PROD
Approved
Y/N
DFS Comments
N
Agency should be
directed to 133507 Advertising - Production.
Long Title
Definition
TV COMMERCIAL
PRODUCTION
Records the cost(s) of
producing the television
advertisement(s) versus
the costs to run the
advertisement.
Justification
The Lottery is required on a no
less than annual basis to
provide this information to the
Legislature, OPPAGA, and the
Governor’s Office
RADIO
COMMERCIAL
PRODUCTION
Records the cost(s) of
producing the radio
advertisement(s) versus
the costs to run the
advertisement.
The Lottery is required on a no
less than annual basis to
provide this information to the
Legislature, OPPAGA, and the
Governor’s Office
N
ONLINE AD
PRODUCTION
Records the cost(s) of
producing the internet
advertisement(s) versus
the costs to run the
advertisement.
The Lottery is required on a no
less than annual basis to
provide this information to the
Legislature, OPPAGA, and the
Governor’s Office
N
OUTDOOR
CREATIVE
PRODUCTION
Records the cost(s) of
producing the outdoor
advertisement(s) versus
the costs to run the
advertisement.
The Lottery is required on a no
less than annual basis to
provide this information to the
Legislature, OPPAGA, and the
Governor’s Office
N
PRINT AD
PRODUCTION
Records the cost(s) of
producing the print
advertisement(s) versus
the costs to run the
advertisement.
The Lottery is required on a no
less than annual basis to
provide this information to the
Legislature, OPPAGA, and the
Governor’s Office
N
Agency should be
directed to 133503 Advertising - Radio and
consider using a different
field in FLAIR to track
expenditures.
Agency should be
directed to 133506 Advertising - Online and
consider using a different
field in FLAIR to track
expenditures.
Agency should be
directed to 133510 Advertising - Outdoor
and consider using a
different field in FLAIR
to track expenditures.
Agency should be
directed to 133509 Advertising - Print and
consider using a different
field in FLAIR to track
expenditures.
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Department of Financial Services
Division of Accounting and Auditing
OBJECT CODE STANDARDIZATION PROJECT
Impact Statement Form
1335XX
DRAWING
DRAW NETWORK
FEE
Records the cost of
performing draws for the
Lottery.
The Lottery is reimbursed a
portion of its cost by the
Multi-State Lottery
Association (MUSL) related to
performing Powerball draws.
N
Agency should be
directed to 133502 Advertising - Television
and consider using a
different field in FLAIR
to track expenditures.
THE FOLLOWING CERTIFICATION MUST BE COMPLETED BY THE AGENCY’S DIRECTOR OF ADMINISTRATION OR DELEGATE.
I hereby certify, to the best of my knowledge, that the information provided above is true and correct.
Printed Name: Ellyn Hutson
Signature:
Title: Chief Financial Officer
Phone Number: (850) 487-7713
Date Signed: 5/1/2014
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