HARTNELL COMMUNITY COLLEGE DISTRICT
Board of Trustees – Regular Meeting
To include Public Hearing (Collective Bargaining)
March 5, 2013
TIME/PLACE
411 Central Avenue, Salinas
5:00 p.m. – Open Session CALL 208
5:05 p.m. – Closed Session (time approximate)
6:00 p.m. Reconvene Open Session (time approximate)
Board of Trustees
Candi DePauw, President
Patricia Donohue, Vice President
Bill Freeman, Elia Gonzalez-Castro, Ray Montemayor
Erica Padilla-Chavez, Demetrio Pruneda
Elaine Duran Luchini, Student Trustee
Dr. Willard C. Lewallen, Board Secretary
Superintendent/President
The Board of Trustees welcomes you to its meetings. The agenda and supporting documents are on the college’s
website at www.hartnell.edu/board. Contracts requiring approval of the Board on this agenda are available to view
in the President’s Office. Typically, the agenda consists of the following:
A. CONSENT AGENDA: These matters include routine administrative and financial actions and normally
approved by a single majority vote.
B. REGULAR AGENDA: Action Items: These items include significant administrative and financial actions
classified by departmental areas and approved by majority vote for each item.
Information Items: These items include presentations to the Board and items for discussion prior to Board
action, normally taken at the next meeting.
C. CLOSED SESSION: In accordance with Government Code Sections, 3549.1, 54956.9, 54957 and/or 54957.6,
the Board of Trustees may meet in Closed Session to consider legal, personnel, labor, and/or contract matters.
INDIVIDUALS DESIRING TO ADDRESS THE BOARD: The Board of Trustees is committed to maintaining a
respectful and productive environment that fosters a culture of civility where members of the campus, the
community, and the Board feel safe to express themselves and are free from discrimination, bullying, harassment
and threats. We welcome your comments and expect them to be presented in a civil manner and for decorum to be
maintained.
Any member of the audience desiring to address the Board should complete and submit to the Clerk prior to the
meeting, if possible, a Speaker Request Form, available at the door. When the item PUBLIC COMMENTS is taken,
the Board President will recognize those who have filled out a Speaker Request Form in the order in which they are
received. The Board President may limit the time of presentation to three minutes per speaker, and a maximum of
fifteen minutes. Pursuant to Board Policy 1025, members of the public shall also be able to address the Governing
Board regarding items on the agenda as those items are taken up. Following public comment, the Board President
will limit discussion to the Board only.
MISSION STATEMENT: Hartnell College provides the leadership and resources to ensure that all students shall
have equal access to a quality education and the opportunity to pursue and achieve their goals. We are responsive to
the learning needs of our community and dedicated to a diverse educational and cultural campus environment that
prepares our students for productive participation in a changing world.
ACCOMMODATIONS: All meeting locations are wheelchair accessible. The following services are available
when requests are made by 4:00 p.m. of the Wednesday before the Board meeting: American Sign Language
interpreters or use of a reader during a meeting; large print agenda or minutes; assistive listening devices. Please
contact, the Office of the President at (831) 755-6900, if you need assistance in order to participate in a public
meeting or if you need the agenda and public documents modified as required by Section 202 of the Americans with
Disabilities Act.
HCCD –REGULAR MEETING – MARCH 5, 2013
Page 1 of 4
I.
OPEN SESSION, CALL TO ORDER
A. CALL TO ORDER
B. PLEDGE OF ALLEGIANCE
C. ROLL CALL
II.
PUBLIC COMMENTS
Receive public comments on closed session agenda items. (Three-minute maximum per person.)
III.
BOARD OF TRUSTEES MOVE TO CLOSED SESSION
1. Conference with Legal Counsel Regarding Existing Litigation
(Government Code Section 54956.9(d)(1))
Name of Case: HFCA/Stave Grievance Arbitration
2. Public Employee Performance Evaluation
(Government Code Section 54957)
Title: Superintendent/President
3. Public Employee Performance Evaluation
(Government Code Section 54957)
Title: Probationary Faculty
4. Public Employee Performance Evaluation
(Government Code Section 54957)
Title: Tenured Faculty
IV.
RECONVENE PUBLIC SESSION (6:00 p.m. time approximate)
1. Report out from Closed Session
2. Public Comments - Fifteen minutes (three-minute maximum per person) set aside to receive
public comments on, public session or items not on the public session agenda, but within the
jurisdiction of the Board.
V.
REPORTS FROM ORGANIZATIONS AND LOCATIONS
• Academic Senate – Tony Anderson, President
• Associated Students – Wayne Ross, President
• Classified Senate – Vacant
• Hartnell College Faculty Association – Dr. Ann Wright, President
• California Schools Employee Association – Stephen Otero, President
• L-39 – Dale Fuge, Steward
• Center for Advanced Technology – Dr. Zahi Atallah, Dean
• South County and King City Education Center – Renata Funke, Dean
• Superintendent/President – Dr. Willard Lewallen
VI.
PRESENTATION – CHILD DEVELOPMENT CENTER FEASIBILITY STUDY
Janice Kearns, the consultant who works for the WestEd Center for Prevention and Early
Intervention, will present a summary of the report and recommendations regarding the feasibility and
sustainability of the college’s future Child Development Center operations.
HCCD –REGULAR MEETING – MARCH 5, 2013
Page 2 of 4
VII.
CONSENT AGENDA
A. MINUTES
Adopt the minutes of the February 5, 2013 regular meeting.
B. DISBURSEMENTS
Ratify the disbursements from any or all of the following funds: general; debt service; bookstore;
child development; capital outlay projects; scheduled maintenance; property acquisition; bond
projects; cafeteria; self-insurance; retirees health benefits; associated student body; scholarship,
loan, and trust; and intercollegiate athletics.
C. CURRICULUM
Ratify Curriculum Committee actions from the February 7, 2013 meeting.
D. PERSONNEL ACTIONS
Approve and/or ratify personnel actions.
VIII.
COLLECTIVE BARGAINING
PUBLIC HEARING: INITIAL COLLECTIVE BARGAINING PROPOSALS
Conduct a public hearing for the initial collective bargaining proposals between Hartnell Community
College District and the Hartnell College Faculty Association.
IX.
ACTION ITEMS
A. BUDGET REVISIONS
Ratify budget revisions numbered 10139 to 10171.
B. AWARD BID FOR ANNEX DEMOLITION
Accept the Annex demolition bid from Randazzo Enterprises, Inc., lowest responsive bidder, and
authorize the administration to enter into a contract. The project, scheduled to start mid March, is
projected at $179,235, paid from Measure funds.
C. LEASE-LEASEBACK CONSTRUCTION DELIVERY METHOD
Authorize the administration to utilize the Lease-Leaseback construction delivery method for the
construction of the Science Building. Construction cost of the Science Building is to be
determined through the RFP process.
X.
INFORMATION ITEMS
A. CONSTRUCTION PROJECTS
Receive the written report on current construction projects.
Joseph Reyes, Director, Facilities
B. FINANCIAL STATEMENTS
Review the financial statements ending January 31, 2013.
C. COUNTY TREASURER'S REPORT OF INVESTMENTS
Receive the County Treasurer's Report of Investments for the Quarter Ending December 31, 2012.
D. BUDGET UPDATE
Receive a budget update on fiscal year 2012-13.
Alfred Muñoz, Vice President, Administrative Services
HCCD –REGULAR MEETING – MARCH 5, 2013
Page 3 of 4
E. BOARD POLICY 5030, FEES
Review as first reading revised Board Policy 5030, Fees.
F. ADMINISTRATIVE PROCEDURE
Receive Administrative Procedure 4231, Grade Change, the implementing procedure for board
policy 4231.
G. BID MATRIX
Receive the bid matrix used for District bidding and purchasing activity.
H. SUBSTANTIVE CHANGE PROPOSALS
Receive an update on the substantive change proposals submitted by the District to the
Accrediting Commission for Junior and Community Colleges this academic year.
I.
XI.
REPORTS FROM BOARD OF TRUSTEES
Receive Trustee reports on matters of interest to the college.
ANNOUNCEMENT OF FUTURE MEETINGS
1. March 19, 2013, 5 p.m., Board Development
2. April 2, 2013, 5 p.m., Regular Meeting
3. April 16, 2013, 5 p.m., Board Development
XII.
ADJOURNMENT
HCCD –REGULAR MEETING – MARCH 5, 2013
Page 4 of 4
AGENDA ITEM FOR BOARD MEETING OF:
Title
March 5, 2013
Number
Child Development Centers
VI.
Area
Status
Office of Dean of Instruction
Prepared by Dr. Brian Lofman
Presentation
BACKGROUND / SUMMARY
At the October 2012 Board Meeting, the administration reported that the college was proceeding
with a comprehensive examination of the campus child development centers resulting from the
severe reduction of the California State Preschool Program (CSPP) contract, which represents
the primary source of funding. The feasibility study has been completed, and a set of
recommendations has been forwarded. The administration has reviewed the study and is
considering the recommendations.
PRESENTATION
Janice Kearns, the consultant who works for the WestEd Center for Prevention and Early
Intervention, will present a summary of the report and recommendations regarding the feasibility
and sustainability of the college’s future Child Development Center operations.
FUTURE ACTION
The administration will request that the Board take action in the near future.
Hartnell College Child
Development Center
Feasibility Study
Report for Hartnell
College President
and Board of
Trustees
Janice Kearns
WestEd Center for
Prevention & Early
Intervention
02.22.2013
Document #1
WestEd — a national nonpartisan, nonprofit research, development, and
service agency — works with education and other communities to promote
excellence, achieve equity, and improve learning for children, youth, and
adults. WestEd has 17 offices nationwide, from Washington and Boston to
Arizona and California, with its headquarters in San Francisco. For more
information about WestEd, visit WestEd.org; call 415.565.3000 or, toll-free, (877)
4-WestEd; or write: WestEd / 730 Harrison Street / San Francisco, CA 94107-1242.
© 2010 WestEd. All rights reserved.
Contents
01
Introduction
Introduction……………………………………………………...01 Context for Study………………………………………………03 Methodology……………………………………………………..03 05
Findings
Student Childcare Needs…………………………………..05 Enrollment and Staffing……………………………………06 07
Analysis of Options
Option 1 Strengths and Challenges……………………07 Option 2Strengths and Challenges……………………08 Analysis Summary……………………………………………..09 11
Recommendations
Alisal Campus CDC…………………………………………....12 Main Campus CDC……………………………………………..12 Additional Recommendations…………………………….13 Ramifications of Implementation…………………….....14 16
Appendix
References…………………………………………………………...17 Attachment 1. CA Community College Lab School Surveys……………………………………………………….………..18 Attachment 2. Governor’s Proposed Budget and Impact on Hartnell CDC Funding………………………………………….20 Attachment 3. Hartnell Student Child Care Needs.21 Attachment 4. Alisal CDC Student CC Analysis …..28 Hartnell College Feasibility Report -­‐ Board | 1
Introduction
Hartnell College has operated Child Development Centers (CDCs) on campus for more than 40 years. The CDC Main Campus was designed as a state of the art lab school in the early 1970s and began self-­‐sufficient operation through a California Department of Education state preschool contract in the late 1990’s. The Alisal campus CDC was established as a childcare facility in the late 1990’s and was converted to a ½ day state preschool program in 2001. Both CDCs are accredited by the Western Association of Schools and Colleges and serve as child study laboratories, providing academic and instructional functions for students enrolled in human services courses of study. Additionally, they offer high quality educational opportunities for young children to gain school readiness skills. The CDC’s service mission is aligned with the Hartnell College mission and the Board of Trustees’ strategic priorities of student success, student access, employee diversity and development, effective utilization of resources, innovation and relevance for educational programs and services, and partnerships with industry, business, agencies, and education. Sound fiscal management over the past decade maintained the CDC’s self-­‐sufficiency and program reserves. Although these programs have continued to operate without general fund support, state preschool contracts have been reduced significantly over the past five years, necessitating the use of all program reserve fund balances to be used to continue current year operations (See chart below). Hartnell College Feasibility Report -­‐ Board | 2
CDC Funding by Sources State PreK Contract 21087 34055 658666 13415 89344 600555 other state funds parent fees/misc. 49236 95896 565079 33339 35537 216332 9/10 FY $713,808 10/11 FY $703,314 11/12 FY $731,997 includes $57,171 transfer includes one-­‐time transfer from reserve from another Monterey County Contractor of $63,945 and reserve transfer of $18,200 12/13 FY thru Dec. $285,208 Notes: Part-­‐Day State Preschool Contract provides payment for child attendance for 175 days of service in the following numbers: 9/10: 177 children (180 children served, 3 children beyond contract from parent fees) 10/11: 161 children (180 children served, funding of 19 children beyond contract from reserve transfer and parent fees) 11/12: 152 children (180 children served, funding of 28 children beyond contract from other funding sources as noted) 12/13: up to 140 children (Alisal Campus children being served by $50,000 donation and CDC Reserve) The Hartnell College administration began over one year ago to explore solutions to both funding cuts and program mandates that adversely impacted the operation of the CDCs at the Main and Alisal Campuses. These impacts included a reduction in state preschool child slots as well as a reduction in the daily rate. The 2012-­‐13 operation of the Alisal Campus program was underwritten by a generous donation from the Hartnell Foundation Claire Giannini Fund and CDC reserves. First 5 Monterey County provided funding for a planning process to determine a viable solution to continue the operation of the Alisal Campus CDC after the 2012-­‐2013 school year. Hartnell College Feasibility Report -­‐ Board | 3
The administration conducted an extensive planning process to determine a viable way to continue operations. Planning included community stakeholders to identify viable options for continued operation of the Alisal Campus CDC. The WestEd Center for Prevention and Early Intervention (CPEI) was commissioned to provide a comprehensive examination of the Hartnell College Campus Child Development Center operations, and to analyze the feasibility of providing child development services beyond June 2013 at the Alisal Campus Child Development Center. Specifically, the viability analysis examined two primary options identified by the administration and community stakeholders: 1. Utilization of the Alisal facility by other campus programs, including the High School Equivalency Program (HEP) and Foster and Kinship Care Education (FKCE) Program, or 2. Utilization by another entity through a partnership with another state or federally funded program operator, through a Memorandum of Understanding (MOU), lease, or other legal relationship agreement. The primary purpose of the analysis was to study the strengths and challenges of each of these options for the Alisal Campus CDC within Hartnell College’s mission to meet student needs to pursue their educational goals, and the ability to sustain funding for ongoing operation without relying on the college’s general fund. A second purpose of the study was to examine overall campus child development operations that include the Main Campus CDC and to provide recommendations regarding program operations, and current and future needs. Context for Study State funding for early care and education (ECE) programs has declined significantly since 2008. A September 2012 survey of Community College Lab School programs by the California Community College Early Childhood Educators organization (CCCECE) reported the following changes in 56 colleges since 2008-­‐2009 (Attachment 1): • 118 classroom closures • 239 teaching staff layoffs (22%) • 9.6% decline in child enrollments • 23 of 50 respondents noted that discussions were currently taking place regarding program closure for the lab schools The budget cuts for the current fiscal year forced many programs to reduce or close state funded ECE programs. Joel Gordon, CCCECE President, reported that a number of community college ECE programs have closed, including programs at Citrus College, West Hills, College, Modesto City College and San Jose City College. Other colleges face significant fiscal challenges but remain open, including Las Positas College, Gavilan College and Cabrillo College. Many programs have reduced the numbers of classes they operate. Mary Johnson, Child Development Instructor at Monterey Peninsula College (MPC) reported that their lab school classes have been reduced from four to two for the 2012-­‐13 school year. Hartnell CDC experienced a 19% cut in Part Day State Preschool funding, coupled by a 10% decrease in the daily reimbursement rate and changes in eligibility income ceilings and assessment of parent fees for some families (Attachment 2). These reductions prompted an analysis of the current budget and the task of finding ways to continue to operate without impacting the college general fund, leading to the planning process and feasibility study. It is important to note that the administration and the Board of Trustees will need to decide upon pursuing recommendations very quickly in order to have the time necessary for the program to be fully operation by July 1, 2013. Methodology Information was gathered through a variety sources including the following: 1. Review of Hartnell documents including current operations budgets, student survey results, and board information reports 2. Research of statewide trends, specifically; community colleges, and county child care data reports 2. Facilities tours 3. Face to face and/or phone interviews with: Hartnell College Feasibility Report -­‐ Board | • Child Development Center Director • Dean of Instruction • Grants Manager • Hartnell Foundation Director • Human Resources Director • MPC Child Development Instructor • CCCECE President 4. Focus group interviews with: • Hartnell College ECE department faculty and CDC teachers and supervisors • Community stakeholders • First 5 Monterey County staff Each focus group was asked the following questions: A. From your perspective, what are the strengths and challenges of each of the following options selected by the community task force and why? B. What agencies or programs could best provided CDC services within the mission of the college? C. What do you want the college administration to know about the Main Campus and the Alisal Centers? 4
Hartnell College Feasibility Report -­‐ Board | 5
Findings
Student Childcare Needs
A survey of student needs was conducted in the spring of 2012. Sixty-­‐three percent of the respondents reported they had a child less than 5 years of age and were enrolled in the fall 2012 semester. An analysis of this group of student responses provided the following findings: • Single parent household: 52% • Taking 7-­‐12 units: 38% • More than 12 units: 40% • Spouse or family member provides current childcare during classes: 56% o Child’s grandparents: 24% o Family members: 17% o Spouse: 15% • In 2 parent households, other parent would enroll or take more classes if childcare was available: 68% • If childcare was available on campus would enroll in more classes each semester: 72% • On campus childcare would be used if free: 41% • On campus childcare would be used if low cost: 37% • Campus most convenient: o Main: 76% o Alisal: 8% o Depending on where my classes are offered: 14% Of 107 respondents, only 13 % currently utilize non-­‐family childcare providers. However, at least 50% of students reported they would use free or low cost on campus care if available. Data indicates that approximately 50 children will be preschool age (3-­‐4 years old) in the 2013-­‐14 academic year. In addition, the survey data indicates that students would take more classes using on site childcare. The survey data indicates that there is a likelihood that Hartnell student enrollment would increase and students would use on campus childcare if the care were free or low cost. The data indicates that the main campus is the most convenient location for 76% of students (Attachment 3). Hartnell College Feasibility Report -­‐ Board | 6
Student Enrollment and Staffing
The Main Campus CDC is licensed for 60 children at any one time. The CDC serves 120 children in ½ day programs; there are 111 enrolled through state funded preschool slots, plus 9 private pay families served in ½ day morning or afternoon groups. Currently the Main Campus CDC is staffed by one full time teacher who oversees all classroom staff, completes required child reports on 120 children, and has responsibility of approving lesson plans, daily schedules and parent meetings. Paid interns who have their AA degrees and hold a California Children’s Center Instructional Permit, and work-­‐study students provide the additional staffing to meet required 1:8 adult-­‐child ratio. The Alisal Campus program’s licensed capacity is 30 students. Funding for operation is paid through CDC program reserves and a Giannini Fund donation, due to reduction in state funded slots. Private pay families enroll four children. One site supervisor and one full time teacher staff the Alisal program. One intern and 4 part time staff are funded through federal work-­‐study. Staffing provides a 1:6 adult-­‐child ratio. This year due to funding cuts, the program became a full day program to provide childcare to Hartnell College students. There are fewer classes operating in the afternoon, and less need for full day care. The program is under-­‐enrolled during the afternoon hours, currently providing care for 14 children (Attachment 4). The following chart compares the per-­‐child income and expenses allocated to each site for the 2011-­‐2012 fiscal year when 60 children were served in part day sessions. It should be noted that reduced enrollment increases the cost per child for the 2012-­‐13 fiscal year. 2011-­12 per child income/expenses by site Income Salaries/BeneNits operating expenses 5227 4067 4067 2658 556 556 Main CDC Alisal CDC Notes: Total Income: $731,997 Main campus generates $487,998 of the total income (120 children) Alisal campus generates $243,999 of the total income (60 children) Total Expenses $732,506 Salaries/Benefits $632,516 Main campus uses $318,969 of salaries/benefits Alisal campus uses $313,612 of salaries/benefits Other Operating Expenses $99,990. Main campus uses $66,660 of operating expenses Alisal campus generates $33,330 of operating expenses Income per child per day: $23.21 Expenses per child per day: Alisal $33.05, Main $18.37 Hartnell College Feasibility Report -­‐ Board | 7
Analysis of Options
Both of the options recommended by the community stakeholder task force were reviewed for feasibility. Specific questions addressed included program childcare needs, program location, and funding capacity, within the context of the college’s mission as a support for student access to education. Option 1: Utilization of the Alisal facility by other campus programs,
including the High School Equivalency Program (HEP) and Foster and
Kinship Care Education (FKCE) Program
High School Equivalency Program (HEP)
The HEP is a federally funded program to provide education to migrant families for GED preparation classes. The program also assists students with transition to post-­‐secondary higher education, vocational training, or entry into the workforce. The program operates in 10-­‐week sessions of 20-­‐25 students in each cohort, morning and evening/Saturdays. Currently, 125 students are served in the program. The program director noted that most students in the cohorts are women between the ages of 18 and 25 with young children. Strengths: •
•
•
•
HEP has relocated to the Alisal Campus and is now offering all services at that campus. The director reported that the majority of students in the daytime cohorts are women with children under age 5, and would meet eligibility for state or federally funded preschool. Students currently receive a stipend of $200 for a 4-­‐month period. This stipend could be reallocated to cover childcare costs. The program is mandated to provide any support that eliminates barriers so that parents can come to class. Many parents have expressed an interest in childcare so that they can attend the GED classes. Hartnell College Feasibility Report -­‐ Board | •
8
Many families meet income eligibility for state preschool or childcare subsidy. Challenges: •
•
•
•
•
•
Finding adequate childcare is a challenge for migrant families, due to the seasonal nature of work. The seasonal nature of need presents a challenge for program providers who are counting on consistent enrollment to meet budget and remain at full enrollment. There is an anticipated increase in HEP enrollment from 125 to 200 students next year; however, there is no anticipated increase in program funding. The current stipend allocation of $200 would only cover a portion of the cost to provide childcare for enrolled students. Childcare is needed for school age children during evening and weekend classes. Afternoon classes are not a good option for students as the time frequently conflicts with family responsibilities. If parents were not in close proximity to the childcare classroom, the program would need to be licensed. Currently parents attend classes in the next room, therefore, the childcare classroom is exempt from licensing. Foster/Kinship Care Education (FKCE)
The program is funded through the California Department of Social Services (DSS) to train foster parents and family members who provide kinship care. The program receives federal and state funds. Classes are taught by DSS caseworkers and childcare is provided onsite. For the most part, these classes are held off-­‐campus at the DSS office, where childcare facilities are unavailable. FKCE often hires CDC interns and teachers to provide care during classes. Classes operate two mornings per week, four evenings per week and on weekends. Strengths •
•
•
•
Funds are available and allocated to pay for childcare The program currently hires childcare staff, and has own equipment and materials The program director wants a stable location for classes and childcare, as they are currently transporting all equipment to multiple class locations. The program director is interested in partnering with another program for childcare. Challenges •
•
•
•
Classes are offered on evenings and weekends, during non-­‐traditional hours for childcare. Daytime classes are offered two mornings per week. Childcare needs to be provided for multi-­‐age groups of children (infant, preschool and school age). Most students in the FKCE program live in South Salinas area. The Alisal campus may be more difficult to access for FKCE families. There is no space for classes currently allocated at the Alisal campus. The childcare classroom must be licensed or in close proximity to the FKCE classroom. Option 2: Utilization by another entity through a partnership with
another state or federally funded program operator, through a
Memorandum of Understanding (MOU), lease, or other legal
relationship agreement.
Focus group participants reported that there are agencies in Monterey County that operate state contracts and private centers. There are existing partnerships between outside agencies and Institutes of Higher Education (IHEs) that have been developed that can be used as a model for Hartnell College. A search of current community college programs revealed that the following IHEs are currently partnering with another public or private agency or foundation to provide child development center programs: • CSU Monterey Bay, Hartnell College Feasibility Report -­‐ Board | •
•
•
•
•
•
9
Shasta Community College, College of the Siskiyous, College of Marin, Ohlone College, San Francisco City College, and CSU Santa Barbara. Strengths •
•
•
•
•
•
An outside agency with flexibility in funding would be able to serve a variety of ages and income levels for Hartnell students. A partnership can mutually set priorities according to what is in the best interest of both entities. HEP and FKCE students who meet income eligibility can enroll their children in state preschool. A large program operator may have more flexibility to operate during non-­‐traditional hours, i.e., evening or weekend sessions, based on need and enrollment. Licensing would become the responsibility of the new provider, reducing liability for the college. The facility has had extensive renovations in the past two years and is in “turnkey” condition. Challenges •
•
•
•
•
The college would have less control over building use. The provider would need to agree to priorities of the college’s mission of serving student needs, while being able to maintain full enrollment to meet operations costs. There may be a need to open enrollment to the community if students do not fill all program slots. If the program is unsuccessful, there is a risk of early termination that could put the college in an unfavorable light. The program will be perceived as a part of the college even if it is operated by an outside agency. It is vital to ensure that program quality meets the expectations of the college. Analysis Summary
On Campus CDC Program Needs
Overall, the Salinas community holds both Main and Alisal Campus CDC Programs in high regard. The CDC director provides strong leadership and demonstrates a commitment to maintaining excellent ECE programs for children. The CDC Staff and the ECE faculty show a commitment to high quality education for the Hartnell College students and the preschool children in the CDC program. The lab school is an integral component of the academic course of study for students in ECE and Health and Human Services programs to be prepared to enter the work force and continue to advanced degree programs. Community stakeholders and CDC staff expressed the value of the Alisal Campus program to meet the needs of the community by providing high quality childcare. When focus groups were asked, “What do you want the College Administration to know about the CDC?” they stated the following: “The lab school is the capstone for teaching and observation. Without the lab school we don’t have an ECE program – it is as important as a lab in biology for science.” “When we invested in the Alisal Campus, Hartnell was sending out to the Alisal community that Hartnell is willing to go out and serve them…Opening a childcare would open it up again to the community to do what they said they would do… and it’s to serve [them].” “The lab school is so important – it needs to continue. The Alisal community needs child care – both are really important.” Hartnell College Feasibility Report -­‐ Board |10
According to information gathered from student survey and focus group interviews, there is an identified need for additional childcare for students attending Hartnell College. Student survey data indicate that having access to on campus childcare is likely to increase student enrollment in college classes. The recent move of the HEP program to the Alisal campus will increase the need for on-­‐site childcare. In addition, there is strong community support for keeping the Alisal Campus program open and operating to meet this need. The FKCE program has funding but needs dedicated space to operate childcare for children from birth through school age during evening and weekends, within close proximity to parent classes. Staffing Patterns
The current staffing pattern at the Alisal Site indicates the program is over-­‐staffed. California Department of Education Title V regulations that outline requirements for state funded programs require a 1-­‐8 adult child ratio, with one teacher per 24 children. The teacher must hold a California Children’s Center Instructional Permit. In addition, each site requires a site supervisor. (EC 8288, 5CCR 18290, 18291, and 18292). Current trade practices utilize a preschool program staffing pattern of one site supervisor-­‐qualified teacher as the lead teacher, an assistant teacher and two additional assistants. There is a full time supervisor and a full time lead teacher at the Alisal Campus program. There is one paid intern who holds a California Children’s Center Instructional Permit, plus 4 part time work-­‐study assistants. The income generated from child attendance, assuming full enrollment at the state reimbursement rate does not cover the costs of operation with this staffing pattern. All options under consideration have strengths as well as challenges that are important considerations for short-­‐term viability and long-­‐term sustainability. Both internal college programs have needs and some funding for childcare. However, the current limitations on these programs to support ongoing operation of the Alisal CDC present serious challenges to their success. These include the need for non-­‐traditional hour care, funding limitations and a need to have parents in close proximity for license-­‐exempt care. Employee bargaining unit agreements may limit the administration’s ability to adjust staffing. Partnering with an outside agency would entail ensuring that both the college and the agency set clear parameters for success, including understanding services and priorities of the college for meeting student needs, providing a high quality early childhood education program, and maintaining economic sustainability for the agency. There is at least one local agency that has successful experience with this type of partnership. Hartnell College Feasibility Report -­‐ Board |11
Recommendations
After reviewing all options presented, it appears that the most viable solution for the Alisal Campus program is to combine Options 1 and 2 by entering into a legal agreement with an outside agency to provide a program that meets the childcare needs of students enrolled in internal programs. An agency that operates a variety of programs has an increased capacity to use a variety of funding sources such as state preschool, childcare subsidies, private pay, or other sources. In addition, a large program operator may have more flexibility to offer programs when needed, based on student need and enrollment. For example, childcare could be offered on site for evening classes for any Alisal Campus student, including the HEP program. Children of students who meet eligibility for subsidized programs through state or federal funds can be enrolled in state preschool or use child care vouchers to pay for care. Preschool aged children who are in foster care meet income eligibility for state preschool. A partnership agreement developed through an MOU would allow the college to work with the agency to develop an agreement that addresses priorities for enrollment and mutually beneficial terms and conditions. Using an outside agency operator for the Alisal Campus CDC supports the Board of Trustee’s Strategic Priority of Student Access by expanding access to Hartnell student services. It provides ECE services to students with young children on evenings and weekends if there is adequate demand. Currently, the center provides care for 30 children. This plan increases the potential of providing care to an additional 60 children by serving them on evenings and on weekends. The recommendations also support the Board’s strategic priority of Innovation and Relevance for Educational Programs and Services. The plan provides a priority for services to student families with limited resources, including HEP program participants, low-­‐income students, and students needing varied hours of care. Partnering with an outside agency to expand services is an innovative and cost effective way to increase services that the college cannot currently provide. The recommendations for CDC Main and Alisal campus programs support the Board’s Strategic Priority of Student Success by continuing the CDC’s mission, which includes the following: Hartnell College Feasibility Report -­‐ Board |12
“Campus child care provides support to students with young children so they may succeed in college. The campus child development centers also provide children with quality educational opportunities for later school success and are responsive and reflective of this diverse community.” Alisal Campus Program
• Develop a Letter of Interest to current state-­‐contracted childcare providers in Monterey County to enter into an MOU to operate for a minimum of 12 months, beginning July 2013. Include a continuation option for a minimum of two years. This recommendation supports the Board of Trustee’s Strategic Priority of Partnerships with Industry, Business, Agencies and Education. Rather than competing with the private sector for ECE services, this plan provides an opportunity to partner with business to provide an avenue for increased private sector jobs at the Alisal Center. It also increases the potential to partner with funders, First 5 Monterey County, the Monterey Local Child Care Council and other community stakeholders. • Develop an MOU that includes the following: o Establish enrollment priorities that include children of HEP students, o Outline agency and college responsibilities for operation and building maintenance, o Include an evaluation of the new program following the first semester of operation, and o Establish a process for notice of non-­‐continuation by either party to be provided no later than March 1 for the following year. • Consider including a quality program measurement for the program, such as NAEYC accreditation in the MOU agreement. • Establish a regularly scheduled system for communication between the CDC Program Administration and Agency Partner to support collaboration and to resolve any issues that may arise. • Eliminate Site Supervisor and Teacher Positions CDC Main Campus Program
• The current staffing pattern meets adult-­‐child ratios according to California Title XXII childcare licensing regulations and Title V regulations for state funded programs. However, even with intern and director assistance, the responsibilities for the education and state reporting requirements for 120 children as well as the planning for 8 classrooms each day is very challenging and difficult to successfully maintain. It is recommended that the Alisal Campus teacher fill the currently unfilled teaching position. Meet the salary and benefits costs for this position by moving all state preschool slots to CDC Main and increasing private pay enrollments. This recommendation supports the Board of Trustee’s strategic priority of Effective Utilization of Resources by realigning resources to meet ECE industry standards for instructional staff for both campus programs and is self-­‐sufficient. • Continue four paid intern positions. This supports the Board of Trustee’s strategic priority of Employee Diversity and Development by continuing to provide the same number of internships for first year child development permit holders. The additional master teacher will provide increased mentorship and coaching to interns that will better prepare them to enter the ECE workforce. • Increase enrollment by two students per class session through private pay slots. • Move four work-­‐study positions currently at Alisal to the Main Campus program. Federal work-­‐study revenues make these positions cost-­‐neutral. • Explore ways to recapture parent fees to earn full enrollment for state preschool slots. • Explore inter-­‐department fees and student fees for lab school observations. • Consider renting the CDC space during evening hours for the FKCE program. Ensure that foster families have the information regarding state preschool program to enroll their children. • Develop marketing and outreach materials for all departments on campus regarding the CDC to increase student awareness of services and eligibility for state subsidies. Hartnell College Feasibility Report -­‐ Board |13
Additional Recommendations




Program expansion: Explore opportunities to partner with four-­‐year ECE programs. San Jose State University (SJSU) is starting up a Bachelors Degree program in Early Childhood Education that will be housed at the Monterey County Office of Education. Outreach to SJSU to provide preliminary course work program and the lab school site for their students. Explore student enrollment trends in the Hartnell ECE department to determine if growth is occurring at the same rate as other local programs. Mary Johnson at MPC reported that since 2011, declared Child Development majors have increased from 160 to 300 students. In addition the program is experiencing an increase in course enrollment by elementary education teachers, transitional kindergarten teachers and California State University Monterey Bay liberal studies majors. Areas of student enrollment trend data include comparisons of course delivery, format, marketing and outreach, faculty effectiveness, and student supports. Outreach to the Department of Social Services CalWorks program regarding new funding for childcare slots to market the CDC programs. Pursue additional funding for Main CDC, including foundation funding, federal grants and application for rate increase for SPP contract. Key priorities include funding intern positions at 2012-­‐13 levels and reimbursing lost income due to parent fees. Hartnell College Feasibility Report -­‐ Board |14
Ramifications of Implementation for both Alisal and Main Campus
CDCs
This report culminates a yearlong study by the administration to determine a feasible solution for the Alisal CDC operation. A decision to move forward will need to be made very quickly in order to complete all required tasks necessary for the program to be fully operational by July 1, 2013. A proposed timeline for implementation of major events is outlined in Figure #1 below. This includes adequate time to meet required processes for both the college administration and the new operator, including contractual obligations for employee notices regarding transfer and termination, outreach, negotiation and development of the MOU, and new agency licensing. Figure #1: Implementation Timeline
Anticipated timeline to implement recommendation plan for Alisal CDC.
Date
March 22, 2013
April 1, 2013
April 12, 2013
April 15-30, 2013
By May 1, 2013
May 1-31, 2013
June 1-30, 2013
July 1, 2013
Action
Approve Feasibility Report
recommendations
Send Letter of Interest to Monterey
County state contracted childcare
providers
Select provider agency
Meet with provider agency to develop
MOU. Prepare and send employee
letters
Complete MOU agreement. Agency
applies to DSS for site license
Develop transition plan, staff meetings,
student & dept. marketing, enrollments
Implement transition plan
New program operational
The recommended plan, to partner with an outside local agency to operate Alisal Campus CDC and to modify staffing at Main Campus, will have positive as well as some negative effects on current practice. Negative impacts: • Two Alisal staff positions will be eliminated. • One paid intern position will be eliminated. Positive impacts: • One teacher position can be transferred to Main Campus, increasing needed experienced staff without increasing costs. • HEP students will have access to on site childcare. • Childcare will be available for more students during non-­‐traditional hours when classes are in session. • Operations can continue without impacting the Hartnell College general fund. • There is a local successful partnership model that can be replicated that will meet Hartnell College’s mission. • The Main Campus CDC lab school will continue to provide a high quality venue for practicum that will enhance the academic courses of study for ECE and Health and Human Services majors. Hartnell College Feasibility Report -­‐ Board |15
Implementing the recommendations in the report will allow both programs to continue to serve the needs of Hartnell College students and strengthen the academic programs. There is some risk for the college as well as a new operator; however, the risk can be minimized through clear demarcation of responsibilities in the MOU agreement, and through ongoing communication between the two agencies to quickly resolve any issues that may arise. Although there will be a loss of positions, this plan minimizes staff reductions and keeps needed services available to students. Keeping the Alisal Campus CDC in operation through an MOU partnership with an agency provider will increase student access to college classes; thereby increasing the likelihood that student enrollment will grow. Given all current factors, these recommendations will best meet the desired short term and long range outcomes of Hartnell College by providing self-­‐sustaining childcare services for students and maintaining a child study lab teaching and observation site for Hartnell College students. Hartnell College Feasibility Report -­‐ Board |16
Appendix
References
Attachment 1. California Community College Lab School Surveys 2012,
November 2012
Attachment 2. Governor’s Proposed Budget and Its Impact on Hartnell
CDC Funding, January 2102
Attachment 3. Hartnell College Student Survey – Child Care Needs,
August 2012
Attachment 4. Alisal CDC Analysis of Student Child Care Needs, Spring,
2013
References
Hartnell College CDC Administration, Alisal CDC Enrollment Data. December 2012 and Spring 2013 California Community College Chancellors Office, http://www.cccco.edu, Colleges offering Child Development/Early Care and Education Degree/Certificate Programs (accessed 02/20/2013). California Community College Early Childhood Educators, California Community College Lab School Surveys 2012. November 2012. Survey Monkey, Hartnell College Student Survey – Child Care Needs. August 2012 California Department of Education, California State Preschool Part-­‐Day and Full-­‐Day CSPP Funding Terms and Conditions and Program Requirements for Child Development Programs. July 2012 California Department of Education, CSSP -­‐ Staffing Qualifications. July 2012 Hartnell Community College District, 2012-­‐13 Budget Augmentation Form, Child Development. August 2012. Hartnell Community College District, 2012-­‐13 Budget Augmentation Form, Child Development Alisal. August 2012. Hartnell Community College District, Estimated FY 11-­‐12 CDC Salary and Benefits. Hartnell College CDC Administration, Governor’s Proposed Budget and Its Impact on Hartnell CDC Funding. January 2102 California Child Care Resource and Referral Network, 2011 Childcare Portfolio, Monterey County Child Care. 2011. First 5 Monterey County, Community College Early Childhood Education Capacity and Alignment: Student Teacher Practicum Courses at Monterey Peninsula College and Hartnell College – Research and Recommendations. March 2009. Monterey County Child Care Planning Council, Monterey County Child Care Planning Council Survey Findings Summary 2008. 2008. Attachment 1
www.cccece.org
California Community College Lab School Surveys
2012
In Spring of 2012 we conducted a survey of the lab schools and children’s centers affiliated with
California’s community colleges. Seventy-four of the estimated 98 lab schools/children’s centers
responded. Based on those responses we were able to gather some information and make educated
guesses based on extrapolations. Because the budget scene shifted so radically during Spring we did a
shorter follow-up survey when the Fall 2012 semester started. We received a total of 54 responses at
that time. Here are some of the findings of these surveys.
Spring 2012 (74 colleges reporting)
1. Approximately 9,000 children are enrolled in these children’s centers/lab schools.
2. Most serve students, staff, and the community. Over 2/3 are children of students.
3. At most programs student families are given priority.
4. 17 schools operated multiple sites.
5. 27 other disciplines use the labs for student assignments (nursing being the most predominant.
6. Most operate between 40-50 hrs per week.
7. 21 are NAEYC Accredited.
8. 7,500 children are on our wait lists.
9. 23 campuses have a faculty as director, 40 have management as directors, 4 have classified
staff.
10. These programs employ 537 student workers.
11. 18 campuses count students workers in their licensing or Title 5 ratios.
12. 29 campuses use interns.
13. 37 campuses have cut staff prep & training time.
14. In-kind contributions from districts include: Technology (75), Facility (74), Insurance ( 74),
Maintenance (73), Utilities (71), Rent (46) .
15. 32 other disciplines used lab schools for assignments. They were most commonly used
by Nursing and Behavioral Sciences, Humanities and Language Arts.
11/7/12
Page 1 of 2
September 2012 results (56 colleges)
1. 16 of 54 reporting programs had full or partial program closure over 3 yrs.
2. 118 classrooms closed since 2008-09.
3. There were 3812 practicum students identified at the 54 college in Fall 2012.
4. 1489 students (39%) use off-site programs.
5. Campus labs were used for assignments by 8,905 students from other disciplines.
6. There were 4,782 children on waiting lists from these colleges.
7. These programs currently employ 815 teaching staff but have laid off 239 since 2008-09.
8. 5,836 children were enrolled in this 54 campuses down from 6,061 (9.6% drop) since 2008-09.
9. 23 of 50 respondents noted discussions were currently taking place in their district regarding
program closure for the lab schools.
11/7/12
Page 2 of 2
Attachment 3
Spring 13 Alisal Child Care Needsfinal-­‐1.xlsx
Name of Child
JP
EP
EC
UC
AS
MR
MG
LC
AB
EC JG
LL
IG
SG
VM
JT
AC
SH
JR
SC
JM
ER
GR
ML
SM
EG
AB
IG
RS
RG
8:00 -­‐ 8:30
M, T, W, Th
8:30-­‐11:30 Preschool
11:30 -­‐ 12:00 12:00 -­‐ 12:30 12:30-­‐2:30
2:30-­‐3:00
3:00 -­‐ 4:00
M-­‐F
Study Time M-­‐F
M, W, F
M-­‐ F
Study Mme M-­‐F
M, W, F
M, T, W, Th
Study Time M-­‐F
4:00 -­‐ 4:30
Study Time M-­‐F
T, Th (M,W, F Study Mme)
M-­‐F 4 weeks 1/22-­‐2/15
M, W, F
M, W, F
Study Time M-­‐F
T, Th, F
M, W, F M-­‐F Study Time M-­‐F
W
M, W
T, Th (M,W,F Study Mme)
Th (M,T, W, F Study Time)
Study Time M-­‐F
Study Time M-­‐F
Th
T, Th (M, W. F Study Mme)
M, W (T, Th, F Study Time)
Transi2on
leave/stay
Nap Block
Children stay
for en2re
block
Arrival
Preschool Block
Transi2on All Children A?end
Note: No children need care between 3 p.m. and 4:30 center closing 9me
LTaylor
Attachment 4
Lunch Block
Children stay
for en2re block
M-­‐F Study
transi2on
only study 2me a;er 3 p.m.
leave or stay
2/22/13
CONSENT
AGENDA ITEM FOR BOARD MEETING OF:
Title
March 5, 2013
Number
Minutes
VII. A.
Area
Status
Office of Superintendent/President
Consent
BACKGROUND / SUMMARY
Submitted for review and consideration of adoption are the following minutes:
Regular Meeting of February 5, 2013
RECOMMENDATION
The administration recommends that the Board of Trustees review, revise as appropriate, and
adopt the minutes presented.
Unadopted
HARTNELL COMMUNITY COLLEGE DISTRICT
MINUTES
Regular Meeting of the Board of Trustees
February 5, 2013
CALL 208, 411 Central Avenue
Salinas, California
OPEN SESSION
Meeting called to order at 5:00 p.m. by Trustee DePauw.
PLEDGE OF ALLEGIANCE
Trustee Gonzalez-Castro led the Pledge of Allegiance.
ROLL CALL
Candi DePauw, President
Patricia Donohue, Vice President
Bill Freeman (Arrived at 6:10 p.m.)
Elia Gonzalez-Castro
Ray Montemayor
Erica Padilla-Chavez
Demetrio Pruneda
Student Trustee Elaine D. Luchini
Dr. Willard Lewallen, Board Secretary/Superintendent/President
PUBLIC COMMENTS
There were no public comments.
REPORTS FROM
ORGANIZATIONS AND
LOCATIONS
Academic Senate
Tony Anderson, Senate President, reported that the spring semester is going
well.
Associated Students of Hartnell College (ASHC)
Wayne Ross, President, reported that an event is planned for Black History
Month- that Mike Cunnane, Food Services Manager, the President's Office, and
Foundation Office are great supporters of the event and that he has received
outside donations. He is excited and looks forward to the event and he
encouraged board members to attend and to help serve food. The event is
February 14th, 11:30 to 2 p.m., Steinbeck Hall. In addition, Mr. Ross reported
that events for Women's History Month are underway and that the students hope
to plan a Polynesian cultural event in the near future. In closing, Mr. Ross
reported that a recent article published in the Monterey County Weekly
contained erroneous information and he asked for a correction from the Weekly.
CSEA
President Steve Otero thanked the administration for working on Article 24,
Classification Review. He recognized that the process is a huge undertaking
and stated that the employees appreciate the administration's time and efforts
in this project.
L-39
Dale Fuge, Steward, thanked the board and Hartnell family for their support.
HCCD REGULAR MEETING – FEBRUARY 5, 2013
Page 1 of 6
Alisal Campus
Dr. Zahi Atallah, Dean, reported that the Alisal Campus had a visit from Elvis
Cordova, Chief of Staff/Under Secretary of Research, Education, and
Economics, USDA. It was a great opportunity for students to hear about the
achievements of Mr. Cordova, who is a first generation immigrant. Dr. Atallah,
stated that student, Stevie Hall, is back at school after having been a victim of
aggression while in Atlanta. In closing, he reported that employees of
Monterey Salinas Transit (MST) are taking a course at the Alisal taught by
faculty Val Rodriguez. The course is a short-term, contracted agreement
between Hartnell and MST.
King City Center – South County Education
Renata Funke, Dean, stated that she is pleased to be at Hartnell College and
reported on her first eleven days. She reported that she visited all of the south
county sites during the first week of the semester – all is going well. She met
with the center's faculty and she has started a process for tutoring pre-algebra
students. In addition, she is exploring funding to support basic composition and
writing intensive classes – she is currently surveying students for their
availability. Last Saturday, she attended the King City Big Event, sponsored by
the King City Chamber of Commerce and was asked to consider joining the
Chamber Board. Also, she plans to attend the King City Rotary tomorrow. In
addition, she received budget training at the Main Campus. Today, she met with
folks at the Alisal Campus and she is finalizing the summer instructional
schedule and is working on fall. This Saturday, she plans to give a bilingual
presentation at Greenfield Middle School on preparing for college.
President/Superintendent
Dr. Lewallen followed up on items from the January meeting:
1) Homeless students – Dr. Lewallen reported that a resource guide is under
development. This guide will provide community resources available. In
addition, this same information is to be posted on the college's website.
2) Bids/Construction – Dr. Lewallen distributed copies of standard bid
documents that are used when the college bids for construction projects.
In addition, Dr. Lewallen announced the Symphonic Duo, a special musical
event on February 20th – all proceeds will create a scholarship for music
students. Also, he pointed out other planned events noted on the Board's
calendar. He reported that an Accreditation Pre-visit was conducted last
Friday. Last week, many board members, including Dr. Lewallen attended
the Annual CHIPSA Celebration. In closing, he announced the Party in the
Library is May 11, 2013.
CONSENT AGENDA
Motioned (Padilla-Chavez) seconded (Gonzalez-Castro) by vote of 6-0 and by
an advisory vote of Aye (Student Trustee), the board moved to approve
Consent Agenda Items A through F. (Absent: Freeman)
HCCD REGULAR MEETING – FEBRUARY 5, 2013
Page 2 of 6
A. MINUTES
The board adopted the regular meeting minutes of January 15, 2013 as
amended. At the request of Trustee Pruneda, the word "union" was added to
statements he made related to the Construction Projects Update on page 4.
B. DISBURSEMENTS
The board ratified the disbursements from any or all of the following funds:
general; debt service; bookstore; child development; capital outlay projects;
scheduled maintenance; property acquisition; bond projects; cafeteria; selfinsurance; retirees health benefits; associated student body; scholarship, loan,
and trust; and intercollegiate athletics.
C. QUARTERLY FINANCIAL The board reviewed and accepted the Quarterly Financial Status Report
STATUS REPORT
(CCFS-311Q) for the quarter ended December 31, 2012.
D. LEASE AGREEMENT –
ALISAL FARM LAND
USDA
The board approved to renew the lease agreement with the United States
Department of Agriculture – Agricultural Research Stations – (USDA) for
approximately 7 acres of Alisal Campus farmland. The terms of the lease are
$1 annually, effective April 1, 2013 through March 31, 2016, with a three (3)
month, written termination clause by either party.
E. PROPERTY SURPLUS
The board declared property as surplus and authorize its disposal by the
administration. (Appendix A)
F. PERSONNEL ACTIONS
The board approved and/or ratified personnel actions. (Appendix B)
ACTION ITEMS
BUDGET REVISIONS
Motioned (Padilla-Chavez) seconded (Duran) by vote of 6-0, and by an
advisory vote of Aye (Student Trustee), the board moved to approve the
budget revisions numbered 10101 to 10137. (Absent: Freeman)
BOARD POLICY 4070
Motioned (Donohue) seconded (Duran) by vote of 6-0, and by an advisory
vote of Aye (Student Trustee),the board moved to approve the second and
final reading of Board Policy 4070, Course Audit. (Absent: Freeman)
CONTRACT FOR AUDITING
SERVICES
Motioned (Donohue) seconded (Padilla-Chavez) by vote of 6-0 and by an
advisory vote of Aye (Student Trustee), the board moved to authorize the
administration to enter into a contractual agreement with Crow-Horwath,
LLP to provide independent audit services for fiscal years 2012-13, 201314, and 2014-15. The cost for these services is $80,000 for 2012-13,
$80,000 for 2013-14, and $84,000 for 2014-15. (Absent: Freeman)
BOARD APPOINTMENTS
Western Stage Theater Arts
Council
The board conducted an election to appoint two members to the Western
Stage Theatre Arts Council.
Trustee DePauw nominated Trustees Donohue and Pruneda.
Motioned (Padilla-Chavez) seconded (Montemayor) and unanimously carried,
the board moved to close the nominations.
HCCD REGULAR MEETING – FEBRUARY 5, 2013
Page 3 of 6
By vote of 6-0, the board appointed Trustees Padilla-Chavez and Pruneda to
serve on the Western Stage Theater Arts Council for a one-year term (2013).
Absent: Freeman; Student Trustee did not vote.
There was some discussion on whether the student trustee could serve on this
committee and Dr. Lewallen responded that he would work with the
Foundation Office to ensure the student is involved in some capacity.
BOARD TRAVEL
2013 Governance Leadership
Institute
Motioned (Pruneda) seconded (Montemayor) and by vote of 6-0 and by an
advisory vote of Aye (Student Trustee), the board moved to approve up to
five members' travel to the 2013 Governance Leadership Institute, March 2123, 2013, San Antonio, Texas. The estimated cost (registration, travel,
lodging, and meals) is $2,300 per trustee and paid from the general fund.
(Absent: Freeman)
Trustee Padilla-Chavez recommended that both Trustee DePauw and Dr.
Lewallen attend because she believes it is valuable for both to attend together
and she wants to ensure that travel is equitable among board members.
Trustee DePauw stated that, absent a procedure, the board will consider
requests one-by-one. In addition, Dr. Lewallen stated that he is working on a
procedure and that he will bring the proposed regulation to the board for
consideration. Trustees Pruneda and DePauw stated that they plan to attend
while Trustees Padilla-Chavez, Montemayor, and Student Trustee Duran are
considering the travel.
INFORMATION ITEMS
CONSTRUCTION PROJECTS
– UPDATE
The board received an updated, written report on the current construction
projects. The report is on Page 85 of the February 5, 2013 Meeting Agenda
Packet posted at:
http://www.hartnell.edu/board/packets/020513.pdf
Trustee Padilla-Chavez stated it would be helpful to identify funding sources
for the projects in the written report.
FINANCIAL STATEMENTS
The board received the financial statements ending December 31, 2012.
BUDGET UPDATE
Alfred Muñoz presented an update on the budget as of December 31, 2012.
(Appendix C).
ADMINISTRATIVE
PROCEDURE 4240
The board received a copy of Administrative Procedure 4240, Academic
Renewal.
BOARD POLICY 5410
STUDENT ELECTIONS
The board received and reviewed the first reading of Board Policy 5410,
Associated Student Elections. Student Trustee Duran noted that she did not
agree with the proposed policy because she believes the unit requirement is
too high for all students to get involved. Mary Dominguez, Interim VP,
Student Affairs, stated that the policy was reviewed by the students and that
the Associated Students unanimously approved the proposed policy. Trustee
Pruneda stated that he would like to see as many students participate as
possible. Trustee Padilla-Chavez stated that it is important for the board to
HCCD REGULAR MEETING – FEBRUARY 5, 2013
Page 4 of 6
respect the students' decision and Trustee DePauw noted that the policy went
through a shared governance process. Trustee Donohue asked to see the
Associated Students Constitution and Bylaws and stated that the students
should test the policy.
ADMINISTRATIVE
PROCEDURE 5410,
STUDENT ELECTIONS
The board received administrative procedure 5410, Associated Student
Elections.
BOARD REPORTS
Student Trustee Duran reported that she visited the Alisal Campus and plans
to submit suggestion for the Alisal Campus in writing and that she recently
served on a hiring committee and that she enjoyed participating.
Trustee Pruneda reported that he attended CHISPA's Annual Celebration and
that he was impressed. Also, he noted that Cabrillo College has on-going
services for the Dreamer's Act and that Cabrillo has a Dreamer's Club and
hopes Hartnell will consider one, also. In closing, he asked that the college
consider donating surplus items to non-profit organizations.
Trustee Padilla-Chavez thanked Renta Funke, Dean, South County Education,
for participating in the Parent University event held in Greenfield.
Trustee Gonzalez-Castro reported that she attended the CHISPA event and
was happy to learn about the two Hartnell students who received scholarships.
She thanked Vice President Dominguez's staff for providing the data she
needs for an upcoming conference she plans to attend this coming week.
Trustee Montemayor reported he attended the CHIPSA dinner, and that he
was pleased to learn about the student scholarships and he is pleased Hartnell
had a presence at the Greenfield Parent University event.
Trustee Freeman apologized for being late; that he liked the CHIPSA dinner
celebration; that it was positive and that he enjoyed listening to one of the
student presenters. Also, he attended a recent basketball game; that it was
great – Hartnell won. In closing, he believes the college will have a great year
with Dr. Lewallen as president.
Trustee DePauw reported that she was impressed with the CHISPA dinner, in
particular the director, Alfred Infante-Diaz.
MOVED TO CLOSED
SESSION
The Board, Dr. Willard Lewallen, Superintendent/President, Terri Pyer,
Associate Vice President, Human Resources, and legal counsel, Thomas
Manniello, Lozano Smith, moved to closed session at 6:18 p.m. to consider
legal, personnel, labor, and/or contract matters authorized for Closed Session
per Government Code Sections, 3549.1, 54956.9, 54957 and/or 54957.6.
1. Conference with Labor Negotiators
(Government Code § 54957.6)
HCCD REGULAR MEETING – FEBRUARY 5, 2013
Page 5 of 6
RECONVENE PUBLIC
SESSION – REPORT OUT
FROM CLOSED SESSION
ANNOUNCEMENTS
ADJOURNMENT
Trustee DePauw reconvened the public session at 6:58 p.m. and stated there
was no reportable action taken in Closed Session.
Next meetings:
1. Board Development, February 19, 2013, 5 p.m.
2. Regular Meeting, March 5, 2013, 5 p.m.
The meeting adjourned at 6:59 p.m.
Candi DePauw
Board President
HCCD REGULAR MEETING – FEBRUARY 5, 2013
Willard Clark Lewallen
Board Secretary
Page 6 of 6
Appendix A
The board of trustees declared the following property as surplus and authorized disposal by the
administration at the regular meeting of February 5, 2013.
Type
Qty
Type
Qty
Type
Qty
Desk
8
Computer Tables
26
3x3 Tables
8
Conference Table
26
Office Chairs
60
Student Work Stations
14
Wooden Chairs
60
File Cabinets
10
APPENDIX B
THE FOLLOWING PERSONNEL ITEMS WERE APPROVED AND/OR RATIFIED AT
THE FEBRUARY 5, 2013 REGULAR MEETING OF THE HARTNELL COLLEGE
BOARD OF TRUSTEES:
I.
Appointments
A. Ratify appointments of classified employees:
1. Benjamin Grainger, full-time, 40 hours per week, 12 months per year, Financial
Aid Technician, Student Services, (#CC-100), Step A, Range 18, effective January
14, 2013.
2. Eduardo Arambula, full-time, 40 hours per week, 12 months per year, Maintenance
Specialist, Maintenance, (#CL-12), Step A, Range 32, effective January 22, 2013.
3.
Robert Ramirez, part-time, 16 hours per week, 9 months per year, Food Service
Worker/Barista (#CL-33), Food Services, Range 7, Step A, effective January 28, 2013.
4.
Marina M. Reyes, full-time, 40 hours per week, 12 months per year, Enrollment
Services Specialist, Student Services, (#CC-190), Step A, Range 26, effective
February 19, 2013.
5.
Ray A. Nonella, temporary full-time, classified position through June 30, 2013, 40
hours per week, Maintenance Specialist, Maintenance, (#CL-9), Step A, Range
32, effective February 5, 2013.
6.
Irene Haneta, full-time, 40 hours per week, 12 months per year, Enrollment
Services Lead, Student Services, (#CC-174), Step C, Range 34, effective February
4, 2013. This action represents a return from the interim Enrollment Services
Manager (#A-11) position.
B. Ratify appointment of short-term employee:
1. Lola Carlson, $16.14/hr (20 hrs/week), accounting assistant, January 16 – February
1, 2013.
2. Yesenia Contreras, $13.59/hr (40 hrs/week), clerical assistant, January 7, 2013 –
January 31, 2013.
C. Ratify professional services appointment:
1. Paulette Bumbalough, South County administrator, January 1 through January 25,
2013, $ 58.82/hour, for transition continuity as new administrator begins work on
January 22.
D. Ratify appointment of temporary full-time academic personnel:
1. Matthew Love, temporary full-time Chemistry Instructor, (#F-34), Math & Science
Department, Step 6, Column C, effective January 22, 2013, for the Spring 2013
semester.
Page 1 of 6
APPENDIX B
E. Ratify appointments of part-time instructors for spring semester 2013:
1. Gerardo Aleu, Mathematics
2. Tammie Attaway, Counseling
3. Ed Barber, Physical Education
4. Amy Barrett-Burnett, Counseling
5. Emilia Benavente, Physical Education
6. Brian Brady, English as a Second Language
7. Angelo Bummer, English
8. Alejandra Campos, Spanish
9. Lucas Cantin, Chemistry
10. Susannah Carney-Waddy, English
11. Fernando Carrillo, Automotive Technology
12. Denise Castro, Health Education
13. Maria Dolores Christensen, Counseling
14. Jenny Cogswell, English as a Second Language
15. Nicole Crais, Physical Education
16. Jesse Cude, Physics
17. Sergio Diaz, Counseling
18. Jovita Dominguez, Nursing
19. Javier Dorantes-Rivera, Welding
20. Paul Doughty, English as a Second Language
21. Jeff Eaton, Physical Education
22. William Faulkner, Music
23. Alicia Fregoso, Psychology
24. Susan Fujimoto, English
25. Gary George, Physical Education
26. Nellis Gilchrist, Alcohol & Other Drugs
27. Richard Givens, Counseling
28. Marvin Grim, Physical Education
29. Ruth Groner, Nursing
30. Wanda Guibert, English
31. Lionell Handel, Agriculture Business Technology
32. Justin Hansen, Physical Education
33. Humberto Hernandez-Rico, Spanish
34. Sera Hirasuna, English
35. Hortencia Jimenez, Ethnic Studies
36. Calvin Kanow, Art
37. Stephanie Kever-Frizzell, Nursing
38. John Koza, Music
39. Kara Kuvakas, Geography. Appointment based on equivalency as follows:
Master's in environmental science which is related to geography, plus 15 units in
discipline. Equivalency met by a combination of undergraduate and graduate
coursework in environmental sciences.
40. Rey Lagasca, Construction
41. Harvey Landa, Theater Arts
42. Sylvia Langland, Family Consumer Studies
Page 2 of 6
APPENDIX B
43.
44.
45.
46.
47.
48.
49.
50.
51.
52.
53.
54.
55.
56.
57.
58.
59.
60.
61.
62.
63.
64.
65.
66.
67.
68.
69.
70.
71.
72.
73.
74.
75.
76.
77.
78.
79.
80.
81.
82.
83.
84.
85.
Vincent Lewis, Counseling
David Lofte, Mathematics
Paul MacDonald, Physical Education
Maria Marquez, Spanish
Patty McEfee, Business
Suzzane Mansager, English
Linda Minor, Nursing
Jose Moncada, Construction
Mariam Mooney, Mathematics
Glenda Mora, English
Pamela Murakami, Art
William Musselman, Automotive Technology
Jennifer Pagliaro, Art
Rosser Panggat, Biology
Jaeduck Park, English
Nicholas Pasculli, Agriculture Business Technology
Jamie Pedroza, Physical Education
Gerardo Perez, Computer Science & Information Systems
Marie Perucca-Ramirez, English as a Second Language
Gilles Prado, Computer Science & Information Systems
Mercedes Quintero, Counseling
Elizabeth Ratay, Music
Larry Robison, Automotive Technology
Wendy Roscher, English
Tammy Ross, Physical Education
Sandy Rudo, Music
Keith Sashegyi, Mathematics
Laura Saldana, Spanish
Nancy Saldana, Counseling
Steve Seymour, Physical Education
Charmaigne Scott, Business
Alexandre Stoykov, Computer Science & Information Systems
Deborah Sturt, Communication Studies
Patricia Sullivan, Art
Janine Tabor, English as a Second Language
Jonathan Teraji, Automotive Technology. Appointment based on equivalency as
follows: Has adequate coursework for an AA degree, 46 units including 18 breadth
required courses. Current valid certificates to work in California in discipline:
Bureau of Automotive Repair Smog Check License; ASE certification, plus Toyota
master.
Mary Ann Toney, Physical Education
Mary Touton, Biology
Paula Tyler, Physical Education
Gemma Uribe, Counseling
Nancy Villicana, Counseling
Galina Vinokurov, Music
Robert Ward, Drafting
Page 3 of 6
APPENDIX B
86.
87.
88.
89.
90.
91.
92.
Bruce Weldon, Oceanography
Theodore Windham, Physical Education
George Whaley, Automotive Technology
Bill Yanowsky, Physical Education
Daphne Young, English
Levy Zamora Jr., Communication Studies
Chris Zepeda, Physical Education
F. Ratify appointments of Professional Experts:
Music 20 College Choir and Music 21 Chamber Singers require an accompanist to play in the
choir classes for spring semester:
1. Barbara Vella, $20/hr (10 hrs/week), accompanist, January 21 – May 31, 2013.
The Athletic Program provides competitive opportunities for Hartnell students, and
professional experts assist coaches in fulfilling the program’s mission:
2. Michael Poulin, $1,000 total, assistant baseball coach, February 1 – April 25, 2013.
3. Ralph Powers, $2,500 total, assistant track coach, February 16 – April 27, 2013.
4. Efrain Ruiz, $1,000 total, assistant baseball coach, February 1 – April 25, 2013.
5. Gino Sigala, $3,500 total, assistant softball coach, January 26 – April 23, 2013.
6. Steve Teresa, $1,000 total, assistant baseball coach, February 1 – April 25, 2013.
7. Mitch Torres, $1,000 total, assistant baseball coach, February 1 – April 25, 2013.
8. Michael Ward, $2,500 total, assistant track and cross country coach, February 26 –
April 27, 2013.
Supplemental Instruction (SI) is a peer-led academic support program that helps students
enrolled in certain historically challenging courses. SI leaders in the Tutorial Center facilitate
student learning through out-of-class discussion and study skills support.
9. Yesenia Lopez, $11.65/hr (30 hrs/week), Math Academy/Lifeline Tutor, January 1,
2013 – May 30, 2013.
10. Christine Savala, $11.65/hr (30 hrs/week), Math Academy/Lifeline Tutor, January
1, 2013 – May 30, 2013.
11. Karina Young, $11.65/hr (30 hrs/week), Math Academy/Lifeline Tutor, January 1,
2013 – May 30, 2013.
Weekend administrator provides administrative coverage and supervision for Saturday
program offerings:
11. Peter Lucido, $42.70/hr (5 hrs/week), supervisor, January 26 – December 31, 2013.
The Foster Kinship Care Education Program (FKCE) provides advanced training for current
and prospective foster, relative, and non-related extended family member caregivers, adoptive
parents, and local agency employees. Hartnell also provides support for foster home
recruitment activities. This grant-funded program is a joint effort of the California Community
College Chancellor’s Office and the Department of Social and Employment Services (DSES).
Assignments include orientation leaders, trainers, childcare and activity providers, and
program coordination:
Page 4 of 6
APPENDIX B
12. Sharon Gold, $45/hr (as needed), FKCE Trainer, September 18, 2012 – June 10,
2013.
13. Tiffany Sauter, $100/hr (as needed), DSES Trainer, October 30, 2012 – June 10,
2013.
Hartnell’s theater arts program/The Western Stage (TWS) provides students the opportunity to
learn their craft within a professional context:
14. Susanne Burns, $15,950 total, young company coordinator, January 29 – December
21, 2013.
15. Ron Cacas, $33,000 total, marketing and group sales, January 29 – December 21,
2013.
16. Maria Elena Cordero, $13,860 total, casting coordinator, January 29 – December
21, 2013.
17. Jeff Heyer, $19,800 total, program production assistant, January 29 – December
21, 2013.
18. Harvey Landa, $24,200 total, manages box office and front house, January 29 –
December 21, 2013.
19. Jeff McGrath, $25,300 total, production coordination, January 29 – December 21,
2013.
20. LuAna Speelman, $17,500 total, scenic and property crafts, January 29 – December
21, 2013.
Swimming pool attendants remove and apply swimming pool covers each day:
21. Angel Ayala, $15.50/hr (10 hrs/week), attendant, November 30, 2012 – November
30, 2014.
22. Steven Ayala, $15.50/hr (10 hrs/week), attendant, November 30, 2012 – November
30, 2014.
G. Ratify appointment of Student Workers for fall semester/intersession 2012:
1. Rozhelle Buhay, Math Academy, Student Worker III
2. Maria Rosario Chua, Math Academy, Student Worker III
3. Jesus Edeza, Math Academy, Student Worker III
4. Carlo Figueroa, Math Academy, Student Worker III
5. Mariah Flores-Fonseca, Math Academy, Student Worker III
6. John Foster, Maintenance, Student Worker I
7. Cecilia Garcia Fletes, ACE, Student Worker II
8. Jocelyn Gonzalez de la Cruz, Math Academy, Student Worker III
9. Beau Hunter, Math Academy, Student Worker III
10. Brian Lewis, Math Academy, Student Worker III
11. Ivan Lopez Mendoza, Math Academy, Student Worker III
12. Karina Montejano, Math Academy, Student Worker III
13. Rommel Niduaza, MESA, Student Worker IV
14. Andres Ortiz, Student Life Office, Student Worker I
15. Rohit Patel, Math Academy, Student Worker III
16. Christopher Perez, Math Academy, Student Worker III
17. Katrina Reyes, ACE, Student Worker II
18. Samantha Rico, ACE, Student Worker II
Page 5 of 6
APPENDIX B
19. Luis Perez Silva, Math Academy, Student Worker III
20. Rolando Perez, Math Academy, Student Worker III
F. Ratify appointment of Student Workers for spring semester 2013:
1. Yesmin Arevalo Deanda, Child Development Center, Student Worker IV
2. Sonia Avila, Child Development Center, Student Worker I
3. Kristen Ayon, Child Development Center, Student Worker I
4. Irma Barajas, Child Development Center, Student Worker IV
5. Nora Barocio, Tutorial Center, Student Worker II
6. Maria Carranza, Child Development Center, Student Worker III
7. Nora Castellanos de Lopez, Child Development Center, Student Worker I
8. Maleny Chavez, Child Development Center, Student Worker I
9. Maria Coronel, Tutorial Center, Student Worker II
10. Luis Cruz-Marin, Student Affairs, Student Worker III
11. John Foster, Maintenance, Student Worker I
12. Gabriela Godinez, Child Development Center, Student Worker I
13. Juan Huerta, Child Development Center, Student Worker III
14. Daniel Klindt, Academic Affairs, Student Worker I
15. Amy Lamonska, Physical Education, Student Worker III
16. Monica Lara, Child Development Center, Student Worker II
17. Eduardo Margarito, Information Systems, Student Worker III
18. Rosaura Martinez, Child Development Center, Student Worker IV
19. Caitlin McGowan, Counseling, Student Worker I
20. Miriam Mendoza Torres, Child Development Center, Student Worker I
21. Mezairah Niduaza, Library, Student Worker I
22. Rosalia Olivera, Child Development Center, Student Worker IV
23. Olga Pena Fuentes, Child Development Center, Student Worker III
24. Victor Robledo, Business Services, Student Worker III
25. Crystal Roque-Jimenez, Child Development Center, Student Worker I
26. Stefannie Sanchez Flores, Financial Aid, Student Worker II
27. Maria Santana Barragan, Child Development Center, Student Worker II
28. Ariel Torres, Counseling, Student Worker II
29. Maria Trujillo Aguilera, Tutorial Center, Student Worker II
30. Robert Valencia, Physical Education, Student Worker III
31. Kristina Webster, Student Affairs, Student Worker III
32. Mary Rosefel Yasay, Student Affairs, Student Worker III
33. Asucena Yzquierdo, Advancement & Development Office, Student Worker IV
34. Mandy Zavala, Art, Student Worker IV
Page 6 of 6
2/26/2013
APPENDIX C
BUDGET UPDATE
AS OF
12/31/2012
BUDGET UPDATE 12/31/2012
Actual
Budget
%
Revenue $16.2 million $32.4 million
50.0%
Expense $15.5m
46.0%
$34.1 m
Revenue Over Expense $679,914 @ 12/31/2012
Revenue Over Expense $3,837,676 @ 12/31/2011
1
2/26/2013
BUDGET UPDATE 12/31/2012
2011-12
2012-13
Diff
Revenue $19.3 million $16.2 million $3.1 million
Expense
$15.5 m
$15.5 m
$ 0.00
Cash
$11.9 m
$11.0 m
$ 0.9 m
R
Reserve
$12
$12.1
1m
$9
9.5
5m
$2
2.6
6m
Apport.
$ 6.7 m
$ 3.5 m
$ 3.2 m
CASH FLOW
Cash Balance 11/30/12
Receipts:
Property Taxes
Student Receipts
Apportionment
Other
Expenditures:
Payroll and Benefits
Vendor Disbursements
Cash Balance 12/31/12
$1,401,126
9,804,016
175,886
1,182,369
62,320
1
1,268,331
268 331
336,037
$11,021,349
2
AGENDA ITEM FOR BOARD MEETING OF:
Title
March 5, 2013
Number
Disbursements
VII. B.
Area
Status
Office of Administrative Services
Prepared by Alfred Muñoz
Consent
BACKGROUND / SUMMARY
The attached lists of disbursements from district accounts are presented for ratification.
COUNTY WARRANTS
Any or all of the following funds:
General; Debt Service; Bookstore; Child Development Center; Capital Outlay; Scheduled
Maintenance/State-Funded Projects; Property Acquisition; Bond Projects; Cafeteria; SelfInsurance; Retirees’ Health Benefits; Associated Student Body; Scholarship, Loan, and Trust;
and Intercollegiate Athletics
DATE
01/09/13
01/14/13
01/23/13
01/30/13
Subtotal
DATE
Jan 13
WARRANT NUMBER
12971902
12972811
12974123
12975471
12972077
12972897
12974184
12975667
NO OF
WARRANTS
AMOUNT
176
87
62
197
$560,766.28
$616,764.92
$ 17,864.20
$1,208,027.50
$2,403,422.90
Note: Legal fees in above summary total $12,097.38
CHECKING ACCOUNTS
General Fund Revolving
NO OF
WARRANT NUMBER
WARRANTS
10481
10486
6
Total
AMOUNT
$4,492.02
$2,407,914.92
RECOMMENDATION
The administration recommends that the Board of Trustees ratify the disbursements from district
accounts.
BUDGET IMPLICATION
None.
AGENDA ITEM FOR BOARD MEETING OF:
Title
March 5, 2013
Number
Curriculum Committee Actions
Area
Academic Affairs & Accreditation
Prepared by: Stephanie Low, VP
VII. C.
Status
Consent
BACKGROUND / SUMMARY
The following actions were reviewed by faculty in the disciplines and approved by the Curriculum
Committee, which is a standing committee of the Academic Senate:
REVISIONS: 6 courses
MAT-13, Elementary Statistics (5 units)
Areas of Revision: description, objectives, content, MOE, materials, assignments, DE Advisory.
MAT-201, Pre-Algebra (3 units)
Areas of Revision: objectives, materials, content, assignments
MAT-3A, Analytical Geometry and Calculus (4 units)
Areas of Revision: materials, assignments, PCA review
MAT-5, Differential Equations (3 units)
Areas of Revision: objectives, content, materials, assignments, PCA Review
SOC-41, Marriage and the Family (3 units)
Areas of Revision: materials, assignments
SOC-42, The Sociology of Minority Relations (3 units)
Areas of Revision: description, materials, assignments
ADDED AUDIT OPTION: 10 Courses
MUS-20, Hartnell College Choir (1 unit)
Areas of Revision: Added audit option
MUS-23.4, Hartnell Chorale – 20th Century “Pops” Emphasis
Areas of Revision: Added audit option
MUS-24, Estudiantina Hartnell (1 unit)
Areas of Revision: Added audit option
MUS-26, Jazz Ensemble (1 unit)
Areas of Revision: Added audit option
MUS-29.4, Symphonic Band – 20th Century “Pops” Emphasis (1 unit)
Areas of Revision: Added audit option
MUS-29.5, Symphonic Band – 21st Century Emphasis (1 unit)
Areas of Revision: Added audit option
MUS-34.2, Symphony Orchestra – 19th Century Emphasis (1 unit)
Areas of Revision: Added audit option
MUS-34.5, Symphony Orchestra- 21st Century Emphasis (1 unit)
Areas of Revision: Added audit option
PEAC-46, Circuit Endurance Training (1.5 units)
Areas of Revision: Added audit option
PEAC-68, Swim Fitness (1-1.5 units)
Areas of Revision: Added audit option
NEW COURSES: 1 course
NVN-150.1, Supervised Vocational Nursing Skills Practice I (0.3 units)
COURSE INACTIVATIONS – 5 courses
These are courses that have not been offered for several years.
COU-105, Emotional Management Skills (1.5 units)
LSK-90, Emotional Management Skills (1.5 units)
These courses have not been offered for several years and do not meet the current needs of the
discipline.
PSY-99, Occupational Cooperative Work Experience Education (1-8 units)
PSY-99I, Occupational Work Experience Internship (1-8 units)
PSY-45, Special Projects (1-3 units)
REMOVE REPEATABILITY FROM LIST OF COURSES per Title 5 changes – 259 courses
As per the revision in Title 5, §55041 only the following types of courses may be designated as
repeatable: (1) courses for which repetition is necessary to meet the major requirements of CSU or UC
for completion of a bachelor’s degree; (2) intercollegiate athletics; and (3) intercollegiate academic or
vocational competition. (See memo attached)
This action removes repeatability from courses that are no longer allowed to be repeated.
RECOMMENDATION
The administration recommends that the Board of Trustees ratify the actions taken by the Curriculum
Committee from the February 7, 2013 meeting.
CURRICULUM COMMITTEE
MEMO TO REMOVE REPEATABILITY OF COURSES
TO: Area Deans, VP Student Services
DATE: 2/7/2013
FROM: Curriculum Committee, Carol Kimbrough, Chair; Stephanie Low, VP Academic Affairs and
Accreditation
CC: Ruby Garcia, Dustin Wood
As per the new language in Title 5 §55041, the following courses are no longer repeatable.
COURSE
PREFIX
AND
NUMBER
ADJ-8
AGR-102
AGR-103
APP-245
ART-100
ART-101
ART-102
ART-103
ART-110
ART-111
ART-112
ART-113
ART-12A
ART-150
ART-15A
ART-15B
ART-219
ART-220
ART-3
ART-33
ART-34
ART-41A
ART-41B
ART-45
ART-46
ART-52
ART-6A
ART-6B
ART-6C
AST-45
AUT-145
BIO-45
BUS-100
BUS-140A
BUS-140B
BUS-200
BUS-45
COURSE TITLE
1
3
3
1
2
2
2
2
2
2
2
2
3
3
3
3
3
3
3
3
3
1
1
3
3
2
3
3
3
2
1
2
3
3
3
3
2
Criminal Investigation
Organic Field Production and Methods
Business Development and Whole Farm Planning for New Organic Farmers
Special Projects
Ceramics: European Folk Traditions
Ceramics: Chinese and Korean Traditions
Ceramics: Japanese Traditions
Ceramics: Pre-Columbian Traditions
Textiles: European Folk Traditions
Textiles: Chinese and Korean Folk
Textiles: Japanese Folk Traditions
Textiles: Pre-Columbian Traditions
Design
Low-Fire Ceramics
Ceramics
Ceramics
Primitive Firing Workshop
Raku Workshop
Drawing and Composition
Weaving As an Art Form
Adv Weaving As An Art Form
Jewelry I
Jewelry II
Special Projects
Art Practicum
Portfolio Development
Watercolors and Gouache
Oils
Acrylics
Special Projects
Special Projects
Special Projects
Introduction to Basic Computer Applications
Keyboarding Speed and Accuracy
Keyboarding Speed and Accuracy
Computer Basics
Special Projects
CHM-45
CON-145
CSS-110
CSS-126.03
CSS-45
DAN-1
DAN-102
DAN-110
DAN-132
DAN-133
DAN-20
DAN-31
DAN-6
1
3
3
1
3
1
3
1
3
3
3
3
ECE-193
3
ECE-194
3
ECE-195A/N
ECE-196A/J
ECE-197A/G
ECE-198A/I
ECE-199
ECE-200
EGN-45
ENG-45
GEL-45
HES-120
IDS-2
JAJ-220
JAJ-228
JAJ-229
JAJ-231
JFS-160
JFS-161
JFS-161
JFS-218
LIB-45
LSK-105
LSK-126
LSK-129
LSK-210
LSK-211
LSK-90
MAT-205
MAT-206
MUS-10
MUS-120A
MUS-120B
MUS-120C
MUS-121
MUS-122
MUS-123
MUS-124
MUS-125
MUS-126
MUS-127
MUS-128
MUS-13A
MUS-13B
3
3
3
3
2
3
1
3
2
1
3
2
2
2
2
2
2
2
2
3
99
3
3
99
99
99
3
3
3
3
3
3
3
3
3
3
3
3
3
3
3
3
Special Projects
Special Projects
Computer Science and Information Systems Topics
Beginning Flash
Applied Projects
Ballet I
Advanced Ballet
Introduction to Choreography/Jazz
Advanced Jazz Dance
Lyrical Jazz Dance
Modern Dance I
Jazz Dance II
Dance Production: Rehearsal and Performance
Topics in ECE: Early Childhood Leadership, Advocacy, Parent Relations, and
Management
Topics in ECE: Early Childhood Philosophies, Curriculum, and Innovative Teaching
Methodologies
Topics in ECE: Curriculum
Topics in ECE: Program Management
Topics in ECE: Guidance, Observation,
Topics in ECE: Curricular Approaches
Selected Topics in E.C.E.
Parent Enrichment
Special Projects
Special Projects
Special Projects
CPR For Health Care Providers
Boronda Study Program - Life a
Advanced Officer Training
Selected Topics - Law Enforcement
Selected Topics - Dispatch
Dispatch Update
I-100 Introduction & I-200 Basic ICS
I-300 Intermediate Incident Command System
I-300 Intermediate Incident Command System
Paramedic-Internship
Special Projects
Emotional Management Skills
Learning Strategies
Job Readiness
Learning Skills Assessment
Learning Skills Lab
Memory Skills
Individualized Study I
Individualized Study II
Applied Music - Voice
Introduction to Musical Theatre
Introduction to Musical Theatre
Introduction to Musical Theatre
Musical Theatre: Modern Musicals in
Musical Theatre: Modern Musicals in
Musical Theatre: The Ensemble Musical
Musical Theatre: The Ensemble
Musical Theatre: World Theatre Musicals
Musical Theatre: World Theatre Musicals
Musical Theatre: Revival Musicals in
Musical Theatre: Revival Musicals in
Beginning Piano I
Beginning Piano II
MUS-14
MUS-15
MUS-17A
MUS-17B
MUS-17C
MUS-17D
MUS-19
MUS-2
MUS-20
MUS-21
MUS-23.1
MUS-23.2
MUS-23.3
MUS-23.4
MUS-23.5
MUS-24
MUS-25
MUS-26
MUS-29.1
MUS-29.2
MUS-29.3
MUS-29.4
MUS-29.5
MUS-34.1
MUS-34.2
MUS-34.3
MUS-34.4
MUS-34.5
MUS-45
NRN-45
NRN-50
NVN-120A
NVN-120B
NVN-121
NVN-121A
NVN-121B
NVN-121C
NVN-122
NVN-122A
NVN-122B
NVN-123A
NVN-123C
NVN-125
NVN-150
PEAC-223
PEAC-224
PEAC-28
PEAC-29
PEAC-30
PEAC-31
PEAC-32
PEAC-33
PEAC-34
PEAC-35
PEAC-36
PEAC-37
PEAC-38
PEAC-40
PEAC-42
3
3
3
3
3
3
3
3
3
3
3
3
3
3
3
3
3
3
3
3
3
3
3
3
3
3
3
3
3
3
3
1
1
1
1
1
1
1
1
1
1
1
1
2
3
3
3
3
3
3
3
3
3
3
3
3
3
3
3
Intermediate Piano
Advanced Piano
Beginning Guitar I
Beginning Guitar II
Intermediate Guitar I
Intermediate Guitar II
Music Practicum
Music Fundamentals
Hartnell College Choir
Hartnell Chamber Singers
Hartnell Chorale - Renaissance/Baroque Emphasis
Hartnell Chorale - Classic/Romantic Emphasis
Hartnell Chorale - 20th Century Emphasis
Hartnell Chorale-20th C. Pops Emphasis
Hartnell Chorale - 21st Century Emphasis
Estudiantina Hartnell
Hartnell College Wind Ensemble
Jazz Ensemble
Symphonic Band-18th Century Emphasis
Symphonic Band-19th Century Emphasis
Symphonic Band-20th Century Emphasis
Symphonic Band-20th Century Pops Emphasis
Symphonic Band-21st Century Emphasis
Symphony Orchestra-18th Century Emphasis
Symphony Orchestra-19th Century Emphasis
Symphony Orchestra - 20th Century Emphasis
Symphony Orchestra - 20th Century "Pops" Emphasis
Symphony Orchestra - 21st Century Emphasis
Special Projects
Special Projects
Nursing Laboratory Practicum
Vocational Nursing: Theory II
Clinical Knowledge Practice II
Vocational Nursing Theory III
Vocational Nursing Theory III
Clinical Knowledge Practice III
Vocational Nursing: Clinical III
Vocational Nursing III:
Vocational Nursing Theory IV
Clinical Knowledge Practice IV
Vocational Nursing Theory V
Vocational Nursing Clinical V
Care of the Mental Health Patient
Vocational Nursing Laboratory
Physical Fitness Assessment
Physical Fitness Assessment for the
Pilates Matwork Fundamentals
Introduction to Mountain Biking
Introduction to Triathlon and Skill Development
Introduction to Bowling
Core Strengthening and Flexibility
Badminton
Stability Ball Training
Weight Training for Women
Yoga
Intermediate Baseball
Advanced Baseball
Speed Training and Conditioning
Hydro-Fitness
PEAC-43
PEAC-44
PEAC-45
PEAC-46
PEAC-47
PEAC-49
PEAC-50
PEAC-51
PEAC-52
PEAC-53
PEAC-54
PEAC-55
PEAC-56
PEAC-57
PEAC-58
PEAC-59
PEAC-60
PEAC-61
PEAC-62
PEAC-63
PEAC-64
PEAC-65
PEAC-66
PEAC-67
PEAC-68
PEAC-69
PEAC-70
PEAC-71
PEAC-72
PEAC-73
PEAC-74
PEAC-75
PEAC-81
PETH-11A
PETH-11B
PETH-12A
PETH-12B
PETH-13A
PETH-13B
PETH-14A
PETH-14B
PETH-15A
PETH-15B
PHL-45
PHO-3
PHO-45
PHO-46
PHY-45
POL-45
PSY-45
SPA-45
THA-10
THA-100A
THA-100B
THA-100C
THA-110A
THA-110C
THA-120A
3
3
3
3
3
3
3
3
3
3
3
3
3
3
3
3
3
3
3
3
3
3
3
3
3
3
3
3
3
3
3
3
3
1
1
1
1
1
1
1
1
1
1
3
2
3
3
2
3
2
3
3
3
3
3
1
1
3
Strength Training
Water Jogging
Special Projects
Circuit Endurance Training
Strength Conditioning Lab
Aerobic Strength Conditioning
Power Lifting
Wellness Through Walking
Volleyball
Track and Field
Softball
Soccer
Self-Defense/ Martial Arts
Advanced Distance Running
Beginning Tennis
Intermediate Tennis
Advanced Tennis
Beginning Swimming
Intermediate Swimming
Advanced Swimming
Beginning Golf
Advanced Golf
Zumba, Aerobics 1
Aerobics II
Swim Fitness
Introduction to Weight Training
Basketball
Fundamentals of Basketball
Intermediate Basketball
Step Aerobic Training
Advanced Volleyball
Fundamentals of Football
Introduction to Water Polo
Theory & Analysis of Basketball I
Theory & Analysis of Basketball II
Theory and Analysis of Baseball I
Theory and Analysis of Baseball II
Theory and Analysis of Track I
Theory and Analysis of Track II
Theory and Analysis of Volleyball I
Theory and Analysis of Volleyball II
Theory & Analysis of Soccer I
Theory and Analysis of Soccer II
Special Projects
Advanced Photography Lab
Special Projects
Photography Practicum
Special Projects
Special Projects
Special Projects
Special Projects
Beginning Acting
Introduction to Ensemble Play
Introduction to Ensemble Play
Introduction to Ensemble Play
Introduction to Modern Play Production:
Introduction to Modern Play Production:
Introduction to Musical Theatre
THA-120B
THA-120C
THA-121
THA-122
THA-123
THA-124
THA-125
THA-126
THA-127
THA-128
THA-130A
THA-130B
THA-130C
THA-131
THA-132
THA-133
THA-134
THA-135
THA-136
THA-140A
THA-140B
THA-140C
THA-141
THA-142
THA-143
THA-144
THA-170
THA-172
THA-173
THA-180
THA-182
THA-183
THA-184
THA-186
THA-187
THA-190
THA-192
THA-193
THA-45
THA-90A
THA-90B
THA-90C
THA-91A
THA-91B
THA-92A
THA-92B
THA-92C
WLD-145
3
3
3
3
3
3
3
3
3
3
3
3
3
3
3
3
3
3
3
3
3
3
3
3
3
3
3
3
3
3
3
3
3
3
3
3
3
3
3
3
3
3
3
3
3
3
3
3
Introduction to Musical Theatre
Introduction to Musical Theatre
Musical Theatre: Modern Musicals in
Musical Theatre: Modern Musicals in
Musical Theatre: The Ensemble
Musical Theatre: the Ensemble Musical
Musical Theater-World Theatre Musicals
Musical Theatre-World Theatre Musicals
Musical Theatre: Revival Musicals in
Musical Theatre: Revival Musicals in
Introduction to World Theatre
Introduction to World Theatre
Introduction to World Theatre
World Theatre: Modern Plays in
World Theatre: Modern Plays in
World Theatre: The Ensemble Play in
World Theatre: the Ensemble Play
World Theatre-Revival Plays in Rehearsal
World Theatre-Revival Plays in
Introduction to Revival Play Production:
Introduction to Revival Play Production:
Introduction to Revival Play Production:
The Modern Revival Play in Rehearsal
The Modern Revival Play in Performance
The Ensemble Revival Play in Rehearsal
The Ensemble Revival Play in
Proscenium Stage Scenic Construction
Thrust and Three-Quarter Stage Scenic
Advanced Scenic Construction Management
Proscenium Stage Costuming Techniques
Thrust and Three-Quarter Stage
Advanced Costuming Techniques Management
Proscenium Stage - Make-Up/Hair
Thrust & 3/4 Stage - Make-Up/Hair
Advanced Makeup, Hair, Wig, and
Proscenium Stage Lighting, Sound, and
Thrust and Three-Quarter Stage Lighting,
Advanced Lighting, Sound, and Rigging
Special Projects
Theatre Outreach Projects: Concept and
Theatre Outreach Projects:
Theatre Outreach Projects: Execution
New Works Project: Concept and
New Works Project: Implementation and
Solo Artist Project: Concept and
Solo Artist Project: Implementation and
Solo Artist Project: Execution and
Special Projects
AGENDA ITEM FOR BOARD MEETING OF:
Title
March 5, 2013
Number
Personnel Actions
VII. D.
Area
Status
Human Resources & Equal Employment
Opportunity
Consent
Prepared by: Terri Pyer
RECOMMENDATION
The administration recommends that the Board of Trustees approve and/or ratify and the
personnel actions as listed:
Approval of:
1
request for short-term employment
Ratification of:
1
release of probationary L-39 employee
1
reclassification of management position
1
appointment to management position
3
appointments of regular classified positions
36
part-time instructor hires for spring semester
3
appointments of professional experts
22
appointments of volunteer positions
3
appointments of substitute positions
80
student worker hires for spring semester
Detail
I.
Approve short-term staffing request:
A. Multimedia Technician – Library - $21.62/hr (40 hrs/week), to help in areas of
virtualization and setting up virtual desktops. March 6, 2013 – June 30, 2014.
II.
Retirements, Resignations, Releases and Leave Requests
A. Ratify release of full-time probationary L-39 employee:
1. Eduardo Ernesto Arambula, full-time, Maintenance Specialist – Maintenance,
(#CL-12), effective February 15, 2013.
III. Classification and Compensation
A. Ratify the reclassification of a management position in Business Services.
1.
Reclassification of Grants Manager (#A-40) from Management Level XI to Grants
Accounting Manager, Management Level IX effective February 1, 2013.
Page 1 of 5
Reclassification addresses expansion of responsibilities to include direct reporting to
granting agencies and internal controls.
IV. Appointments:
A. Ratify appointment to management position:
1. Dr. Romero Jalomo Jr., Vice President of Student Affairs (#A-43), Range I(a), Step
C, effective April 15, 2013.
B. Ratify appointments of classified employees:
1. Kourtney Erin Brewster, full-time, 40 hours per week, 12 months per year,
Multimedia Technician – Information & Technology Resources, (#CC-124), Range
33, Step A, effective February 11, 2013.
2.
Ray A. Nonella, full-time, 40 hours per week, 12 months per year, Maintenance
Specialist, Maintenance, (#CL-12), Step A, Range 32, effective February 5, 2013.
This represents a change from a temporary to a regular position.
3.
Gerald L. Johnson, temporary, full-time, classified position through June 30, 2013,
40 hours per week, Maintenance Specialist, Maintenance, (#CL-9), Step A, Range
32, effective on or after March 5, 2013.
C. Ratify appointments of part-time instructors for spring semester 2013:
1. Irene Amster, English
2. Laura Berger, Library
3. Olga Blomgren, English
4. Connie Brick, Nursing
5. Susanne Burns, Theater Arts
6. Juan Campos, Business
7. Kayla Canelo, History
8. Laura Cannon, English
9. Liz Cecchi-Ewing, Library
10. Gloria Curtis, Library
11. Jordan Daniels, Construction
12. Philip Deutschle, Astronomy
13. Thu Duong, Library
14. Albar Ivan Guerrero, Physical Education
15. Michelle Guido, Biology
16. Elvia Guzman, Counseling
17. Dina Hooks, Counseling
18. Jeffrey Kettering, Administration of Justice
19. Taesung Kim, Mathematics
20. Joseph Martinez, Counseling
21. Jeffrey McGrath, Theater Arts
22. Rosalinda McNamara, Library
23. Alvaro Mercado, Spanish
24. Tammy Moreno, History
25. Teresa Moreno, Community Survey Results – ACE. Appointment based on
equivalency as follows: Education includes bachelor's degree in history and 44
graduate level units in history and research writing.
Page 2 of 5
26.
27.
28.
29.
30.
31.
32.
33.
34.
35.
36.
Peggy Munoz, Community Survey Results – ACE
Jonathan Owens, Construction. Appointment based on equivalency as follows:
Coursework equivalent to AA degree: Completed 139 units at UC Berkeley, 18 of
which show breadth of general education equivalent to AA degree and general
education requirements. Journeyman plumbing certificate from CA.
Martha Pantoja, Counseling
Michael Phillips, Physical Education
Linda Plummer, Library
Sylvia Rios, Art
Nancy Sevier, Art & Photography
Sunil Smith, Physical Education
Candice Stafford, Agriculture Business Technology
Katrina Weber, English
Rhiannon Woo, Agriculture Business Technology
D. Ratify appointments of Professional Experts:
The Athletic Program, including summer sports campus, provides competitive
opportunities for Hartnell students, and professional experts assist coaches in fulfilling
the program’s mission:
1. Monica Nicholson, $2500 total, assistant track coach, February 16 – April 27, 2013.
The categorically funded program, Disabled Students Programs and Services (DSP&S),
offers supportive services and instruction for students with disabilities:
2. Patricia Sosa, $35/hr (as needed), lead sign language interpreter, December 17, 2012
– December 17, 2014.
3.
Shawnell Thompson, $28/hr (as needed), sign language interpreter, January 22, 2013
– January 22, 2015.
E. Ratify appointments of volunteers:
1. Alejandro Alcaraz, Physical Education
2. Steve Brenster, Western Stage
3. Leo Cortez, Western Stage
4. Jody Dick, Western Stage
5. Adriana Figueroa, Physical Education
6. Dawn Flood-Fenton, Western Stage
7. Cesar E. Flores, Western Stage
8. Thomas E. Gorman, Ceramics
9. Chris Graham, Western Stage
10. Ralph Huston, Western Stage
11. Laura Joyce, Western Stage
12. Sarah J. Larson, Western Stage
13. Adrienne Laurent, Western Stage
14. Jerry McAllister, Western Stage
15. Alex Medina, Western Stage
16. Timothy L. Molfino, Western Stage
17. Paul Myrvold, Western Stage
18. Jonathan Nguyen, Western Stage
19. Mariah O’Grady, Western Stage
Page 3 of 5
20.
21.
22.
Andrew Perez, Western Stage
James Perry, Western Stage
Joyce Sherry, Western Stage
F. Ratify appointments of substitutes:
1. Chuong Dang, $15.73/hr (30 hrs/week), library technician, January 30 – March 31, 2013.
2. Yesenia De la Torre, $14.99/hr (40 hrs/week), financial aid technician, February 1 – 7,
2013.
3. Susana Perales, $16.52/hr (40 hrs/week), division administrative assistant, January 24
– February 8, 2013.
G. Ratify appointments of student workers for spring semester 2013:
1. Daniela Alcantar, Tutorial Center, Student Worker II
2. Daniela Alcantar, East Salinas GEARUp, Student Worker III
3. Colin Auxier, Information Systems, Student Worker IV
4. Kyle Baird, Tutorial Center, Student Worker IV
5. Rozhelle Buhay, Tutorial Center, Student Worker III
6. Liliana Bautista, DSPS, Student Worker
7. Antonio Berber, Library, Student Worker I
8. Stephanie Carll, Human Resources, Student Worker I
9. Ymelda Carrillo, Cafeteria, Student Worker I
10. Anita Casarez, Admissions & Records, Student Worker II
11. Arturo Castro, Cafeteria, Student Worker I
12. Juan Castro, Tutorial Center, Student Worker IV
13. Maria Rosario Chua, Tutorial Center, Student Worker III
14. Yanira Cortez, Cafeteria, Student Worker I
15. Jesus Edeza, Tutorial Center, Student Worker III
16. Selina Espinoza, Student Affairs, Student Worker III
17. Carlo Figueroa, Tutorial Center, Student Worker III
18. Mariah Flores-Fonseca, Tutorial Center, Student Worker III
19. Michelle Gagon-Smith, Advancement, Student Worker II
20. Alexsandria Galaviz, EOPS, Student Worker II
21. Claudia Garcia, Tutorial Center, Student Worker IV
22. Rodolfo Garcia, Tutorial Center, Student Worker IV
23. Roxana Garcia, Cafeteria, Student Worker I
24. Cecilia Garcia Fletes, ACE, Student Worker III
25. Tenisha Garibaldo, Cafeteria, Student Worker I
26. Shannon Gattis, ASHC, Student Worker III
27. Melissa Gembe, TRIO, Student Worker I
28. Jocelyn Gonzalez de la Cruz, Tutorial Center, Student Worker III
29. Gabriel Hernandez, Information Systems, Student Worker III
30. Brandee Ho, Cafeteria, Student Worker I
31. Beau Hunter, Tutorial Center, Student Worker III
32. Zachary Johnson, Information Systems, Student Worker III
33. Leilani Lewellyn, Cafeteria, Student Worker I
34. Ivan Lopez Mendoza, Tutorial Center, Student Worker III
35. Salvadora Lopez, Child Development Center, Student Worker III
36. Manuel Malagon Villagomez, Information Systems, Student Worker III
37. Elia Martinez, Tutorial Center, Student Worker II
Page 4 of 5
38.
39.
40.
41.
42.
43.
44.
45.
46.
47.
48.
49.
50.
51.
52.
53.
54.
55.
56.
57.
58.
59.
60.
61.
62.
63.
64.
65.
66.
67.
68.
69.
70.
71.
72
73.
74.
75.
76.
77.
78.
79.
80.
Mayra Martinez, Library, Student Worker I
Mayra Martinez, Tutorial Center, Student Worker IV
Lisett Mendoza, Computer Lab, Student Worker II
Maricela Mendoza, Academic Affairs, Student Worker I
Alfredo Merino, Computer Lab, Student Worker II
Karina Montejano, Tutorial Center, Student Worker III
Alexis Muñoz, Tutorial Center, Student Worker II
Khanh Nguyen, Chemistry, Student Worker I
Truc Nguyen, Cafeteria, Student Worker I
Rexavalmar Niduaza, Information Systems, Student Worker III
Rexavalmar Niduaza, Tutorial Center, Student Worker III
Andres Ortiz, ASHC, Student Worker I
Frank Osorio, Tutorial Center, Student Worker III
Joseph Pacheco, Tutorial Center, Student Worker II
Fabiola Padilla Bravo, Child Development Center, Student Worker I
Matilde Pamatz, TRIO, Student Worker II
Ana Perez Gutierrez, Cafeteria, Student Worker I
Anna-Alyssa Perez, Cafeteria, Student Worker I
Christopher Perez, Tutorial Center, Student Worker III
Luis Perez Silva, Tutorial Center, Student Worker III
Rolando Perez, Tutorial Center, Student Worker III
John Pineda, ACE, Student Worker III
Eduardo Puentes-Ornelas, Cafeteria, Student Worker I
Karina Ramos, Tutorial Center, Student Worker III
Jhanic Ramos, Cafeteria, Student Worker I
Joanna Rendon, King City Education Center, Student Worker III
Karina Reyes, ACE, Student Worker III
Maria Isabel Reyes Carranza, TRIO, Student Worker II
Daniela Rios, East Salinas GEARUp, Student Worker III
Alicia Rivera, Computer Lab, Student Worker II
Graciela Rodriguez, Tutorial Center, Student Worker II
Manuel Rosales, Cafeteria, Student Worker I
Andrea Ruiz, Tutorial Center, Student Worker II
Exsavior Saenz, ACE, Student Worker III
James Stephens, Tutorial Center, Student Worker II
Liliana Tenorio Castillo, Child Development Center, Student Worker II
Rafael Toribio, Cafeteria, Student Worker I
Reina Tovar, Tutorial Center, Student Worker IV
Ana Vallejo, East Salinas GEARUp, Student Worker III
Jaime Vasquez, Tutorial Center, Student Worker IV
Jesus Verduzco, Tutorial Center, Student Worker III
Nicolasa Villalobos, Cafeteria, Student Worker I
Alejandro Zarate, Cafeteria, Student Worker I
Page 5 of 5
ACTION ITEMS
AGENDA ITEM FOR BOARD MEETING OF:
Title
March 5, 2013
Number
Budget Revisions
Budget Increase (Restricted General Fund)
IX. A.
Area
Status
Office of Administrative Services
Prepared by Alfred Muñoz
Action
BACKGROUND / SUMMARY
The Board of Trustees recognizes that the annual budget of the District is a financial plan and is
subject to adjustments during the fiscal year caused by changes in enrollments, programs,
services, and the cost of goods and services.
Revisions to the adopted budget are subject to approval by the Board of Trustees. Budget
revisions consist of transfers between major object expenditures or from the appropriations for
contingencies, as well as budgetary increases for the use of funds not included in the original
budget.
All budget entry numbers are assigned automatically assuring a complete sequence accounting.
Numeric breaks on the attached report are due to the exclusion of budget transfers, which do not
require Board approval. The accompanying Budget Journal Entry Detail Report was produced
directly from the accounting software.
RECOMMENDATION
The administration recommends that the Board of Trustees ratifies budget revisions for Fiscal
Year 2012-2013 numbered 10139 to 10172. The administration recommends that the Board of
Trustees ratifies budget increase for Fiscal Year 2012-2013 as follows:
$21,529.00 Mid-Year Augmentation of DSPS Budget for P1 Apportionment
$4,700.00 Augment ACE Project Monterey Peninsula Foundation Youth Fund.
$37,524.00 Augment CCAMPIS budget for amount awarded for FY 2012-2013
$63,753.00
BUDGET IMPLICATION
Budget Increase
Fund:
Fund 12- Restricted General Fund
Amount
$63,753.00
Total
$63,753.00
AGENDA ITEM FOR BOARD MEETING OF:
March 5, 2013
Title
Award bid and authorize contract with
Randazzo Enterprises, Inc., lowest
responsive bidder, for the Annex Demo
Project
Number
Area
Status
Office of Facilities
Prepared by
Action
IX. B.
BACKGROUND / SUMMARY
In anticipation of the new Science Building, which is scheduled to start construction in the third
quarter of 2013, the first step is to remove the exiting Annex Building and amphitheater, which
sits on the footprint of the new building.
The Annex Building was abated of the hazardous materials during the winter break in
anticipation of the demo project. The majority of the heavy demo will start on March 23, 2013,
the first day of spring break, and the contractor will get most of the work done during that week
so there is only minimal impact to the campus.
CONTRACTOR
RANDAZZO ENTERPRISES
LOCATION
CASTROVILLE, CA
TOMBLESON
HENNINGSON
NCM DEMO
SALINAS, CA
SALINAS, CA
DUBLIN, CA
BID AMOUNT
$179,235
$212,583
$282,690
$403,470
The project is scheduled to start in mid-March with the completion being in May 2013.
RECOMMENDATION
The administration recommends that the Board of Trustees accept the Annex demolition bid from
Randazzo Enterprises, Inc., lowest responsive bidder, and authorize the administration to enter into a
contract.
TERM: March 5, 2013 thru June 30, 2013
BUDGET IMPLICATION
Budgeted Item:
Fund
Measure H
Total
Amount
179,235
179,235
AGENDA ITEM FOR BOARD MEETING OF:
Title
March 5, 2013
Number
Authorization to Utilize Lease-Leaseback
Construction Delivery Method
IX. C.
Area
Status
Office of the Superintendent/President
Prepared by Willard Lewallen
Action
BACKGROUND / SUMMARY
The Board of Trustees received a presentation on the Lease-Leaseback construction delivery
method at its board development session on February 19, 2013. Additionally, some Board of
Trustees members attended a meeting on February 28, 2013 at the Central Coast Builders
Association to gather additional information and input on this delivery method. At the end of
the RFP process the administration will bring to the Board of Trustees more than one proposal
for facility developer selection.
RECOMMENDATION
The administration recommends that the Board of Trustees authorize the administration to
utilize the Lease-Leaseback construction delivery method for the construction of the Science
Building.
BUDGET IMPLICATION
None at this time. Construction cost of Science Building to be determined through the RFP
process.
INFORMATION ITEMS
AGENDA ITEM FOR BOARD MEETING OF:
Title
March 5, 2013
Number
Construction Projects
X. A.
Area
Status
Facilities, Maintenance, and Asset Mgmt.
Prepared by Joseph Reyes
Information
BACKGROUND / SUMMARY
Each month, the Board of Trustees receives an oral and written report on current design,
planning, and construction projects. Completed projects are removed from the report and
current activities are updated monthly. The construction consultant and district manager are
available at the meeting to answer questions.
HARTNELL COLLEGE
Construction Update
Prepared by Joseph Reyes, Director, Maintenance
Presented to the Board: March 5, 2013
CURRENT PROJECTS
1.
2.
3.
Technical Training Building (813028) – 2010 – Hartnell issued a request for qualifications (RFQ) for
architectural services related to the design of the Technical Training Building on the Alisal Campus. A
total of eight firms submitted a RFQ. A group of faculty and staff (the users of the building) met and
shortlisted a total of 5 firms for interviews. The users then interviewed the firms and they selected NTD
based off of previous similar project experience and cost.
May 2010
Approved NTD architect firm of Salinas
January 2012
Plans submitted to (DSA) Division of State Architects
August 23, 2012
Project out for rebid
October 2, 2012
Board awarded contract to Dilbeck and Sons of Salinas, CA
PE Field House (865003) – 2011 - Locker rooms, restrooms, a classroom, a training room, and concessions
area. Matching funds raised by the Hartnell College Foundation.
April 2011
Board awarded contract to Belli Architectural Group Firm of Salinas
December 2011
Plans submitted to (DSA) Division of State Architects
July 25, 2012
Board awarded contract to Tombleson Inc of Salinas, CA
August 13, 2012
Construction started
Solar Cover Parking Alisal Campus (011863) 2012 - Chevron Energy Solutions to perform the design
and installation of solar canopy structures at the Alisal Campus.
December 11, 2012
Board awarded contract to Chevron Energy Solutions of San Jose, CA
4.
CAB Building First Floor/North Remodel (814001) – 2012 The renovation will accommodate human
resources, vice president of academic affairs, deans, TRiO program, and support staff.
5.
CAB Elevator (814001) – 2013 An elevator will be installed on CAB north side of the building. Currently,
the elevator in CAB south is not reliable and often breaks down. The new elevator will tie into the CAB
ADA compliance work and make it easier for students coming from the main entrance, 411 Central
Avenue, to get to the second and third floors of CAB.
6.
CAB ADA Compliance (814001) - 2013 The area on the west side of CAB will get a complete ADA
upgrade to all of the pathways. In addition, the mote, which is between the Student Center and CAB, will
be filled allowing better access between two buildings.
7.
Campus Maps and Directional Signage (843003) - 2013 The campus maps for all three campuses will be
updated. Once the maps are completed, signage will be installed for all buildings, both inside and out.
8.
Annex Demolition (813026) – 2013 In accordance with Facilities Master Plan, it is proposed that the
existing Library/Annex be demolished to provide space for a future Science Building.
Page 1 of 3
9.
Science Building (813026) - 2013 56,690 sq. ft. Building, State of the Art Classrooms, Labs, and
Technology. State of the Art Planetarium.
10.
Campus Safety & Security Improvements (5006311) – 2013 Interior and exterior emergency notification
systems.
OCCUPIED PROJECTS IN FINAL STAGES OF COMPLETION
Alisal Campus Center for Applied Technology (in DSA close out process)
CALL Building (in DSA close out process)
COMPLETED PROJECTS*
Date Closed Out
October 2004
November 2005
June 2006
December 2008
February 2009
September 2010
September 2010
December 2010
June 2010
January 2011
April 2011
August 2011
September 2011
September 2011
December 2011
December 2011
January 2012
January 2013
January 2013
Project Name
Campus Infrastructure Phase I
Parking Structure
Learning Resource Center (LRC)
CAB Refresh #1
CAB Refresh #2
Lighting Phase II
CAB Refresh #3
Pool Renovation
NE Landscape Project
CAB Refresh #4
Alisal Landscape Project
City Sidewalk Replacement
City Sidewalk Phase II
Alisal Campus Sign
Alisal Campus Bus Turnaround
CAB Boiler/Chiller and Roof Replacement
Campus Infrastructure II
Alisal Campus Additional Parking
Student Center
*Completed means that all of the claims and paperwork have been submitted and no further action/claims on this
project will be forthcoming from the District.
Future Projects
CAB Building 1ST Floor /South
Merrill Hall Remodel
Keyless Entry
Page 2 of 3
Project
1) Technical Training
Building
2) PE Field House
Budget
$6,402,850
Funding Source
Measure H
$2,304,000
3) Solar Cover Parking
Alisal Campus
4) CAB 1stFloor/North
Remodel
5) CAB Elevator
$2,580,899
$1,850,000
Measure H ($1.55M)
Foundation ($750K)
Property Acquisition
Fund
Measure H
$491,500
Measure H
6) CAB ADA
$541,500
Measure H
7) Campus Maps/Directional
Signage
8) Annex Demolition
$126,000
Measure H
$317,500
Measure H
$28,065,000
Measure H
$445,462
Capital Outlay Fund
9) Science Building
10) Campus Safety &
Security Improvements
Page 3 of 3
AGENDA ITEM FOR BOARD MEETING OF:
Title
March 5, 2013
Number
Financial Statements
X. B.
Area
Status
Office of Administrative Services
Prepared by: Alfred Muñoz
Information
BACKGROUND / SUMMARY
Financial statements of district funds for the period ending January 31, 2013 are attached for
information.
AGENDA ITEM FOR BOARD MEETING OF:
Title
March 5, 2013
Number
County of Monterey Treasurer’s Report of
Investments for the Quarter Ending
December 31, 2012
X. C.
Area
Status:
Office of Administrative Services
Prepared by Al Muñoz
Information
BACKGROUND / SUMMARY
Government Code § 53466(b) requires the Treasurer to submit a quarterly report of
investments. The attached Exhibit A describes the investment portfolio position by investment
type as of December 31, 2012 and Exhibit B provides a narrative portfolio review of economic
and market conditions that support the investment activity during the October through
December period.
Exhibit A
Investment Portfolio Review
Quarter Ending December 31, 2012
OVERVIEW – October 1 – December 31, 2012
During the October to December quarter the Treasury bond curve changed very little in
the 0 – 5 year term. Yields in maturities of a year or less were down slightly, while longer
maturities were slightly higher. The Federal Reserve announced plans to expand their
Quantitative Easing program, and for the first time announced targets for unemployment
and inflation that would influence their decision to raise interest rates. The Fed continued
their assurances that they will keep the Fed Funds Rate at or below 0.25 percent but
added that it would stay at that level until unemployment falls below 6.5% and inflation
tops 2.5%. Congress continued to be unable to pass a bill to avoid the fiscal cliff until
New Years day when they passed a bill that included increased revenues, but no cuts to
spending. All of these factors helped contribute to many institution’s continued
investment in fixed income securities.
The County Treasury was able to outperform all of the portfolio benchmarks due to a
consistent investment strategy that ladders short term debt to provide liquidity, while also
taking advantage of higher rates by buying small amounts of longer term corporate and
callable debt structures. The following indicators reflect key aspects of the County’s
investment portfolio in light of the above noted conditions:
1.
Market Access – The U.S. Treasury continued to issue substantial amounts of
debt instruments. The continued large issuance is due to their efforts to
stimulate the economy by providing funding for financial institutions, social
programs, and ongoing military funding requirements. Access to U.S.
Treasuries has been plentiful, but yields have continued to remain low as
investors seek safe havens from an uncertain world market. These issues have
continued to keep yields low on Treasury bonds from October through
December.
During the quarter, the majority of County investment purchases continue to
be in U.S. Treasury and Agency markets with a continued small position in
shorter term, highly rated (AA or better) Corporate bonds, Certificates of
Deposits and highly rated (A1, P1), short term Commercial Paper. In
addition, the Treasurer continues to keep a high level of overnight liquid
assets, reflecting the need to maintain increased levels of available cash to
ensure our ability to meet any cash flow needs.
2.
Diversification - The Monterey County Treasurer’s portfolio consists of fixed
income investments, all of which are authorized by the State of California
Government Code 53601.
1
The portfolio asset spread is detailed in the pie chart below:
3.
Credit Risk – Approximately 93% of the investment portfolio is comprised of
U.S. Treasuries, Federal Agency securities and other liquid funds. All assets
have an investment grade rating. U.S. Treasuries are not specifically rated,
but are considered the safest of all investments. The corporate debt (7.28%) is
rated in the higher levels of investment grade. All federal agency securities
have AA ratings, or they are guaranteed by the U.S. Treasury.
4.
Liquidity Risk – Liquidity risk, as measured by the ability of the county’s
Treasury to meet withdrawal demands on invested assets, was adequately
managed during the October to December quarter. The portfolio’s average
weighted maturity was 425 days, and a large percentage (36.50%) of assets
was held in immediately available funds.
2
PORTFOLIO CHARACTERISTICS
September 30, 2012
December 31, 2012
Total Assets
$939,341,502
$1,033,515,337
Market Value
$940,943,563
$1,034,828,004
Days to Maturity
449
425
Yield
0.49%
0.49%
$1,159,315
$1,211,697
Estimated Earnings
FUTURE STRATEGY
The U.S. Treasury has continued a policy of heavy borrowing for stimulus programs,
military funding and other additional needs. Despite the downgrade of U.S. debt by
Standard and Poor’s last year and the continued uncertainty in global markets; investors
continue to prefer the safety of U.S. debt to other investment options.
Continued uncertainty about Congress’ ability to work together and find a comprehensive
solution to financial issues, and poor economic news from many areas of the world have
continued to reinforce the cautious, risk averse attitude of investors. The increasing
regulations on financial institutions; overall uncertainty in the ability of the U.S.
government work together combined with an overall slowdown of the global economy
continues to drag on our economic recovery. This is clearly reflected in the Federal
Reserve’s new mandate for continued low rates until specific economic targets are met.
The current stability and slow but steady improvement of the U.S. economy ensures that
our debt products will remain a safe haven for investors for the foreseeable future, which
is good for our overall economic outlook, but ensures continued low rates until
underlying conditions change.
In the near term the Treasurer believes short term yields will remain extremely low and
will not begin to rise until there is a longer history of consistent improvement in the
unemployment rate, or the Federal Reserve starts to see significant inflation in the core
Consumer Price Index. The Treasurer’s rolling investment ladder will access the short
term Treasury and Agency market with expected yields over the next 90 days of less than
one-quarter percent. In our efforts to continue to provide the safest vehicles for Treasury
investments, the Treasurer will maintain a portfolio weighted with U.S. Treasuries,
Federal Agency securities, and other highly liquid assets.
3
EXHIBIT B
Monterey County
Portfolio Management
Page 1
Portfolio Details - Investments
December 31, 2012
CUSIP
Investment #
Average
Balance
Issuer
Purchase
Date
Par Value
Market Value
Book Value
97,582,135.51
50,000,000.00
7,935,129.94
38,794,314.33
97,582,135.51
50,000,000.00
7,935,129.94
38,794,314.33
97,582,135.51
50,000,000.00
7,935,129.94
38,794,314.33
194,311,579.78
194,311,579.78
194,311,579.78
50,000,000.00
29,812,000.00
50,000,000.00
29,812,000.00
50,000,000.00
29,812,000.00
79,812,000.00
79,812,000.00
79,812,000.00
96,500,000.00
3,538,089.89
3,066,384.31
96,500,000.00
3,538,089.89
3,066,384.31
96,500,000.00
3,538,089.89
3,066,384.31
103,104,474.20
103,104,474.20
103,104,474.20
10,000,000.00
10,000,000.00
10,039,000.00
9,997,500.00
10,027,390.88
10,000,000.00
20,000,000.00
20,036,500.00
20,027,390.88
10,000,000.00
5,000,000.00
5,000,000.00
5,000,000.00
5,000,000.00
5,000,000.00
5,000,000.00
5,000,000.00
10,020,000.00
5,087,500.00
5,087,500.00
5,001,350.00
5,185,500.00
5,185,500.00
5,175,000.00
5,033,500.00
10,000,000.00
5,004,456.39
5,004,889.59
5,001,398.94
4,994,337.89
5,006,483.33
5,090,759.93
5,013,089.42
45,000,000.00
45,775,850.00
45,115,415.49
10,000,000.00
9,982,000.00
9,984,736.11
Stated
Rate
Moody's
Days to
S&P Maturity
Maturity
Date
Money Market Accts-GC 53601(k)(2)
SYS11672
SYS11801
SYS11830
SYS11578
11672
11801
11830
11578
BlackRock
CalTrust
Federated
Fidelity Investments
Subtotal and Average
158,907,869.74
0.167
0.322
0.114
0.142
Aaa
Aaa
Aaa
AAA
AAA
AAA
1
1
1
1
1
State Pool-GC 53601(p)
SYS11361
SYS11422
11361
11422
LAIF
LAIF
Subtotal and Average
79,812,000.00
0.354
0.354
1
1
1
CAMP-GC 56301(p)
SYS10379
SYS11457
SYS11526
10379
11457
11526
Calif. Asset Mgmt
Calif. Asset Mgmt
Calif. Asset Mgmt
Subtotal and Average
99,894,836.28
0.183
0.183
0.183
AAA
AAA
AAA
1
1
1
1
Negotiable CDs - GC 53601 (i)
78009JVK8
78009NGU4
11765
11863
RBC Capital Markets
RBC Capital Markets
Subtotal and Average
04/25/2011
06/25/2012
20,043,745.75
2.250
1.500
Aa
Aa
AA
AA
73 03/15/2013
905 06/25/2015
488
Medium Term Notes - GC 53601(k)
36962G4N1
36962G4X9
36962G4X9
36962G4H4
36962G5W0
36962G5W0
89233P5S1
89233P5Z5
11701
11738
11749
11750
11855
11856
11839
11840
General Electric
General Electric
General Electric
General Electric
General Electric
General Electric
Toyota Motor Corporation
Toyota Motor Corporation
Subtotal and Average
08/11/2010
01/07/2011
03/09/2011
03/09/2011
04/27/2012
04/27/2012
02/29/2012
02/29/2012
45,128,916.12
1.060
2.100
2.100
2.800
2.300
2.300
2.050
1.000
A
A
A
A
A
A
Aa
Aa
AA
AA
AA
AA
AA
AA
AA
AA
952
371
371
7
1,577
1,577
1,472
777
08/11/2015
01/07/2014
01/07/2014
01/08/2013
04/27/2017
04/27/2017
01/12/2017
02/17/2015
896
Commercial Paper Disc.- GC 53601(h)
89233GT71
Run Date: 01/07/2013 - 11:54
11879
Toyota Motor Corporation
09/27/2012
0.350
P-1
A-1
157 06/07/2013
Portfolio INVT
AP
PM (PRF_PM2) 7.3.0
Report Ver. 7.3.3b
EXHIBIT B
Monterey County
Portfolio Management
Page 2
Portfolio Details - Investments
December 31, 2012
CUSIP
Investment #
Average
Balance
Issuer
Subtotal and Average
Purchase
Date
9,980,312.50
Par Value
Market Value
Book Value
10,000,000.00
9,982,000.00
9,984,736.11
10,000,000.00
10,000,000.00
10,000,000.00
10,000,000.00
10,000,000.00
10,000,000.00
10,000,000.00
10,000,000.00
10,000,000.00
10,000,000.00
10,000,000.00
10,000,000.00
10,000,000.00
10,000,000.00
10,000,000.00
10,000,000.00
10,000,000.00
10,000,000.00
10,000,000.00
10,000,000.00
10,000,000.00
10,000,000.00
10,000,000.00
10,000,000.00
10,000,000.00
10,000,000.00
10,000,000.00
10,000,000.00
10,000,000.00
10,000,000.00
10,000,000.00
10,000,000.00
10,000,000.00
10,000,000.00
10,000,000.00
10,020,900.00
9,990,500.00
10,000,300.00
10,001,600.00
10,032,700.00
10,030,400.00
10,012,100.00
10,000,400.00
10,143,000.00
10,000,000.00
10,000,200.00
10,000,100.00
10,000,100.00
10,000,500.00
10,000,200.00
10,001,400.00
10,020,800.00
10,005,400.00
10,003,000.00
10,000,200.00
10,003,500.00
10,004,000.00
10,007,100.00
10,081,900.00
10,000,200.00
10,002,100.00
9,987,700.00
9,991,500.00
10,004,500.00
10,564,700.00
10,004,900.00
10,000,700.00
9,999,300.00
10,028,300.00
10,002,400.00
10,001,430.00
10,000,000.00
9,999,475.00
9,999,662.17
10,000,000.00
10,000,000.00
10,000,000.00
10,000,000.00
10,116,581.04
9,999,766.67
9,999,893.30
10,000,038.86
9,998,889.52
9,999,922.34
10,000,004.56
9,999,591.26
10,018,180.55
10,005,351.32
10,000,000.00
9,997,779.11
10,001,074.85
10,001,840.46
10,004,773.76
10,078,985.96
9,998,250.00
10,000,000.00
9,954,175.01
9,997,154.17
10,003,214.04
10,539,438.70
10,003,785.65
10,001,620.65
10,000,000.00
10,000,000.00
10,002,622.22
Stated
Rate
Moody's
Days to
S&P Maturity
Maturity
Date
157
Fed Agcy Coupon Sec - GC 53601(f)
31331KHL7
3133EAKP2
3133EABU1
3133EAHA9
3133EAPB8
3133EAF86
3133EAF60
3133EAZF8
3133XQU34
313376Y58
313376TY1
313376RD9
313378GF2
313376ZL2
313376NG6
313378D24
313372RK2
3133XW7L7
3133795A3
313379BY4
313378YY1
313379FZ7
313376DF9
3133XXYX9
313379D89
313380RB5
313380EC7
313380XB8
3133803P0
313370TW8
313379Z36
313380S40
313381K46
3134G3DZ0
3137EACG2
Run Date: 01/07/2013 - 11:54
11763
11844
11845
11846
11857
11864
11867
11868
11767
11832
11834
11836
11841
11842
11843
11847
11849
11850
11853
11858
11860
11865
11869
11872
11873
11877
11878
11881
11883
11888
11889
11895
11896
11820
11835
Federal Farm Credit Bank
Federal Farm Credit Bank
Federal Farm Credit Bank
Federal Farm Credit Bank
Federal Farm Credit Bank
Federal Farm Credit Bank
Federal Farm Credit Bank
Federal Farm Credit Bank
Federal Home Loan Bank
Federal Home Loan Bank
Federal Home Loan Bank
Federal Home Loan Bank
Federal Home Loan Bank
Federal Home Loan Bank
Federal Home Loan Bank
Federal Home Loan Bank
Federal Home Loan Bank
Federal Home Loan Bank
Federal Home Loan Bank
Federal Home Loan Bank
Federal Home Loan Bank
Federal Home Loan Bank
Federal Home Loan Bank
Federal Home Loan Bank
Federal Home Loan Bank
Federal Home Loan Bank
Federal Home Loan Bank
Federal Home Loan Bank
Federal Home Loan Bank
Federal Home Loan Bank
Federal Home Loan Bank
Federal Home Loan Bank
Federal Home Loan Bank
Federal Home Loan Mtg Corp
Federal Home Loan Mtg Corp
04/15/2011
04/04/2012
04/02/2012
04/02/2012
05/02/2012
08/07/2012
08/06/2012
08/03/2012
04/28/2011
02/01/2012
02/15/2012
02/23/2012
02/28/2012
02/28/2012
03/29/2012
04/10/2012
04/12/2012
04/16/2012
04/20/2012
05/01/2012
05/08/2012
07/30/2012
08/23/2012
08/29/2012
08/29/2012
09/14/2012
09/17/2012
10/17/2012
11/07/2012
12/05/2012
12/06/2012
12/12/2012
12/20/2012
12/14/2011
02/15/2012
0.850
1.360
0.150
0.200
1.230
0.970
0.430
0.625
3.625
0.125
0.160
0.180
0.125
0.170
0.190
0.200
1.000
1.500
0.220
0.125
0.240
0.230
0.310
1.875
0.125
0.180
0.750
0.625
0.250
2.000
0.250
0.190
0.170
1.250
1.375
Aaa
Aaa
Aaa
Aaa
Aaa
Aaa
Aaa
Aaa
Aaa
Aaa
Aaa
Aaa
Aaa
Aaa
Aaa
Aaa
Aaa
Aaa
Aaa
Aaa
Aaa
Aaa
Aaa
Aaa
Aaa
Aaa
Aaa
Aaa
Aaa
Aaa
Aaa
Aaa
Aaa
Aaa
Aaa
AA
AA
AA
AA
AA
AA
AA
AA
AA
AA
AA
AA
AA
AA
AA
AA
AA
AA
AA
AA
AA
AA
AA
AA
AA
AA
AA
AA
AA
AA
AA
AA
AA
AA
AA
104
1,554
36
71
1,582
1,679
947
1,177
148
31
17
8
51
36
13
64
85
15
108
119
105
133
135
171
122
164
1,711
1,385
199
1,347
185
261
262
1,260
8
04/15/2013
04/04/2017
02/06/2013
03/13/2013
05/02/2017
08/07/2017
08/06/2015
03/23/2016
05/29/2013
02/01/2013
01/18/2013
01/09/2013
02/21/2013
02/06/2013
01/14/2013
03/06/2013
03/27/2013
01/16/2013
04/19/2013
04/30/2013
04/16/2013
05/14/2013
05/16/2013
06/21/2013
05/03/2013
06/14/2013
09/08/2017
10/17/2016
07/19/2013
09/09/2016
07/05/2013
09/19/2013
09/20/2013
06/14/2016
01/09/2013
Portfolio INVT
AP
PM (PRF_PM2) 7.3.0
EXHIBIT B
Monterey County
Portfolio Management
Page 3
Portfolio Details - Investments
December 31, 2012
CUSIP
Investment #
Average
Balance
Issuer
Purchase
Date
Par Value
Market Value
Book Value
03/21/2012
04/18/2012
04/18/2012
06/07/2012
08/02/2012
09/12/2012
09/27/2012
11/30/2012
03/06/2012
09/13/2012
09/27/2012
09/13/2012
11/20/2012
12/13/2012
12/12/2012
12/12/2012
10,000,000.00
10,000,000.00
10,000,000.00
10,000,000.00
10,000,000.00
10,000,000.00
10,000,000.00
10,000,000.00
10,000,000.00
10,000,000.00
10,000,000.00
10,000,000.00
10,000,000.00
10,000,000.00
10,000,000.00
10,000,000.00
10,075,600.00
10,015,000.00
10,127,500.00
10,041,100.00
10,043,000.00
10,028,400.00
9,998,400.00
10,004,100.00
10,005,700.00
10,062,500.00
10,035,600.00
10,031,800.00
10,194,000.00
9,974,600.00
10,019,300.00
10,065,800.00
10,000,000.00
10,013,584.59
9,972,343.13
10,000,000.00
10,041,054.92
10,000,000.00
9,997,195.83
10,024,600.19
9,974,916.67
10,000,000.00
10,000,000.00
9,994,364.04
10,194,174.06
10,000,000.00
10,019,960.34
10,068,515.32
510,000,000.00
511,669,000.00
511,024,210.26
10,000,000.00
10,000,000.00
10,000,000.00
10,000,000.00
10,000,000.00
10,046,100.00
10,045,300.00
10,046,100.00
9,997,700.00
10,037,500.00
10,020,607.81
10,042,968.75
10,043,441.77
9,996,777.35
10,036,665.20
50,000,000.00
50,172,700.00
50,140,460.88
10,000,000.00
10,000,000.00
10,005,300.00
9,958,600.00
10,000,000.00
9,995,069.44
20,000,000.00
19,963,900.00
19,995,069.44
Stated
Rate
Moody's
Days to
S&P Maturity
Maturity
Date
Fed Agcy Coupon Sec - GC 53601(f)
3134G3RV4
3137EACS6
3137EADC0
3134G3WB2
3137EACJ6
3134G3H52
3134G3K33
3134G3S50
3135G0HV8
3135G0NX7
3136G0B26
3135G0NH2
3136G04Q1
3136G06Z9
3135G0BR3
31398AX31
11838
11851
11852
11862
11866
11871
11875
11887
11837
11870
11874
11876
11884
11885
11893
11894
Federal Home Loan Mtg Corp
Federal Home Loan Mtg Corp
Federal Home Loan Mtg Corp
Federal Home Loan Mtg Corp
Federal Home Loan Mtg Corp
Federal Home Loan Mtg Corp
Federal Home Loan Mtg Corp
Federal Home Loan Mtg Corp
Federal National Mtg Assn
Federal National Mtg Assn
Federal National Mtg Assn
Federal National Mtg Assn
Federal National Mtg Assn
Federal National Mtg Assn
Federal National Mtg Assn
Federal National Mtg Assn
Subtotal and Average
525,379,023.01
0.800
0.750
1.000
1.300
1.625
1.000
0.700
0.625
1.200
1.000
1.000
0.950
1.500
0.650
0.500
1.250
Aaa
Aaa
Aaa
Aaa
Aaa
Aaa
Aaa
Aaa
Aaa
Aaa
Aaa
Aaa
Aaa
Aaa
Aaa
Aaa
AA
AA
AA
AA
AA
AA
AA
AA
AA
AA
AA
AA
AA
AA
AA
AA
993
86
1,527
1,618
104
1,715
1,365
1,400
1,525
1,532
1,730
1,695
1,784
1,442
220
231
09/21/2015
03/28/2013
03/08/2017
06/07/2017
04/15/2013
09/12/2017
09/27/2016
11/01/2016
03/06/2017
03/13/2017
09/27/2017
08/23/2017
11/20/2017
12/13/2016
08/09/2013
08/20/2013
672
US Treasury Note-GC 53601(b)
912828NN6
912828NH9
912828NN6
912828RD4
912828NU0
11771
11880
11882
11891
11892
U.S. Treasury
U.S. Treasury
U.S. Treasury
U.S. Treasury
U.S. Treasury
Subtotal and Average
05/16/2011
10/12/2012
11/01/2012
12/10/2012
12/10/2012
30,331,416.17
1.000
1.125
1.000
0.125
0.750
Aaa
Aaa
Aaa
Aaa
Aaa
AA
AA
AA
AA
AA
195
165
195
242
226
07/15/2013
06/15/2013
07/15/2013
08/31/2013
08/15/2013
205
Federal Agency Step Up-GC 53601(f)
3136FTA66
3136G07K1
11829
11886
Federal National Mtg Assn
Federal National Mtg Assn
Subtotal and Average
Run Date: 01/07/2013 - 11:54
12,824,684.48
01/25/2012
12/06/2012
1.000
0.700
Aaa
Aaa
AA
AA
1,485 01/25/2017
1,800 12/06/2017
1,642
Portfolio INVT
AP
PM (PRF_PM2) 7.3.0
EXHIBIT B
Monterey County
Portfolio Management
Page 4
Portfolio Details - Investments
December 31, 2012
CUSIP
Investment #
Issuer
Total and Average
Run Date: 01/07/2013 - 11:54
Average
Balance
982,302,804.05
Purchase
Date
Par Value
Market Value
Book Value
1,032,228,053.98
1,034,828,003.98
1,033,515,337.04
Stated
Rate
Moody's
Days to
S&P Maturity
425
Portfolio INVT
AP
PM (PRF_PM2) 7.3.0
Exhibit C
Monterey County Historical Yields vs. Benchmarks
0.70
0.60
0.50
Monterey County
0.40
LAIF
3 Mo T-Bill
0.30
1 Yr T-Bill
0.20
0.10
0.00
Q1
Q2
Q3
Q4
Q1
FY 11/12
Quarterly Yield
Monterey County
LAIF
3 Mo T-Bill
1 Yr T-Bill
Q2
Q3
Q4
FY 12/13
Q1
0.66
0.39
0.02
0.11
FY 11/12
Q2
Q3
0.51
0.43
0.39
0.39
0.02
0.07
0.09
0.17
Q4
0.49
0.36
0.08
0.22
Q1
0.49
0.36
0.10
0.16
- The 3Mo and 1 Yr T-Bill yields are obtained from the B of A Merrill Lynch Global Bond Indices
FY 12/13
Q2
Q3
0.49
0.33
0.07
0.15
Q4
Monterey County
-Prior Day Report
Exhibit D
Monterey County
Aging Report
As of January 1, 2013
Maturity
Par Value
Percent of
Portfolio
Current
Book Value
Current
Market Value
Aging Interval:
0 days
(
01/01/2013
-
01/01/2013 )
9
Maturities
377,228,053.98
36.55
377,228,053.98
377,228,053.98
Aging Interval:
1 - 30 days
(
01/02/2013
-
01/31/2013 )
6
Maturities
55,000,000.00
5.33
55,009,309.20
55,103,100.00
Aging Interval:
31 - 90 days
(
02/01/2013
-
04/01/2013 )
9
Maturities
90,000,000.00
8.72
90,056,462.98
90,146,300.00
Aging Interval:
91 - 180 days
(
04/02/2013
-
06/30/2013 )
13
Maturities
130,000,000.00
12.59
130,269,474.96
130,483,629.17
Aging Interval: 181 - 365 days
(
07/01/2013
-
01/01/2014 )
10
Maturities
100,000,000.00
9.69
100,194,588.13
100,238,752.02
Aging Interval: 366 - 730 days
(
01/02/2014
-
01/01/2015 )
2
Maturities
10,000,000.00
0.97
10,009,345.98
10,190,000.00
Aging Interval: 731 - 1095 days
(
01/02/2015
-
01/01/2016 )
5
Maturities
45,000,000.00
4.36
45,013,089.42
45,132,600.00
Aging Interval: 1096 days and after
(
01/02/2016
-
)
24
Maturities
225,000,000.00
21.80
225,735,012.39
226,795,336.56
100.00
1,033,515,337.04
Total for
78 Investments
Investments within the Aging Period
$400,000,000
$350,000,000
$300,000,000
$250,000,000
Run Date: 01/08/2013 - 14:37
$200,000,000
$377,228,054
$150,000,000
$225,000,000
$100,000,000
$130,000,000
$50,000,000
$100,000,000
$90,000,000
$55,000,000
$45,000,000
$10,000,000
$0
0 days
1 - 30 days
31 - 90 days
91 - 180 days
181 - 365 days
366 - 730 days
731 - 1095 days
1096 days and after
1,034,828,003.98
Exhibit E
Overnight (Liquid) Asset Distribution
LAIF
Federated
CAMP
Treasuries
19.50%
11.50%
Commercial Paper & Notes
Agencies
Mortgages
33.80%
33.30%
Agencies
Commercial Paper
2.50%
Variable Rate Instruments
37.10%
CDs/BNs
Time Deposits
7.27%
25.40%
Repurchase Agreements
Neg CDs
56.32%
Commercial Paper
Bank Instruments
Repurchase agreements
Loans
6.08%
7.88%
0.45%
17.80%
11.30%
29.70%
BlackRock MMF
Fidelity MMF
CalTRUST Short Term
Net Other Assets
CD's
Treasury Debt
2.90%
0.80% 1.39%
3.50%
Govt. Agency Debt
10.03%
Treasury Debt
2.30%
1.70%
0.10%
Govt Agy Repo
5.80%
3.53%
Financial Company Comm
Paper
Financial Co.Commercial Paper
28.10%
1.60%
US Agency Bonds
35.40%
6.10%
Asset Backed Commercial Paper
6.34%
41.04%
Corporate Bonds
10.60%
Money Market
CD's
Other Repo
Municipal Bonds
8.60%
Insurance Company Funding
Agreements
Other Notes
MBS/ABS
Variable Rate DN
Other Notes
8.70%
14.70%
34.48%
2.26%
11.90%
Repurchase Agreements
0.13%
Time Deposit
57.90%
Govt Agency
Treasury Repo
Variable Rate Demand Notes
* Percent total may not equal 100 due to rounding
* Net Other Assets may include cash and receiveables and payables related to open security or capital stock trades
Credit Rating
Fund Assets
WAM
Percent of Portfolio Invested in Fund
Fund Quarterly Return
LAIF
NR
$60 Billion
215 days
7.73%
0.33%
CAMP
AAAm
$1.89 Billion
44 days
9.99%
0.15%
Federated MMF
AAAm
$48.46 Billion
40 days
0.77%
0.13%
Fidelity MMF
AAAm
$49.1 Billion
48 days
3.76%
0.15%
BlackRock
NR
$7.86Billion
54 days
9.45%
0.19%
CalTRUST Short-Term
NR
$646.65 Million
259 days
4.84%
0.34%
AGENDA ITEM FOR BOARD MEETING OF: March 5, 2013
Title
Number
X. D.
Budget Update
Area
Status
Office of Administrative Services
Prepared by Alfred Muñoz
Information
BACKGROUND / SUMMARY
Provide Trustees updated budget information over the term of the fiscal year.
BUDGET UPDATE
AS OF
1/31/2013
BUDGET UPDATE 1/31/2013
Actual
Budget
%
Revenue $16.8 million $32.4 million
52.0%
Expense $18.3m
54.0%
$34.1 m
Revenue Under Expense $1,461,770 @ 1/31/2013
Revenue Over Expense $506,182 @ 1/31/2012
Budget Update 1/31/2013
Principal Apportionment
Property Taxes
Student Fees
State Apport.
June Est. EPA
Rev. Shortfall
Total
Rev. Shortfall %
9/10/12
$19.9m
1.9m
10.5m
------1.1m
$33.4m
3.21%
2/19/13
$17.3m
1.6m
7.0m
5.4m
2.2m
$33.5m
6.57%
BUDGET UPDATE 1/31/2013
2011-12
2012-13
Diff
Revenue $20.0 million $16.8 million $3.2 million
Expense
$19.5 m
$18.3 m
$ 1.2 m
Cash
$8.0 m
$8.1 m
$ 0.1 m
Reserve
$8.9 m
$ 7.4 m
$ 1.5 m
Apport.
$ 7.1 m
$ 3.6 m
$ 3.5 m
CASH FLOW
Cash Balance 12/31/12
Receipts:
Property Taxes
Student Receipts
Apportionment
Other
Expenditures:
Payroll and Benefits
Vendor Disbursements
Cash Balance 1/31/13
$10,182,776
122,580
133,127
112,984
313,074
2,222,517
494,505
$ 8,147,519
AGENDA ITEM FOR BOARD MEETING OF:
Title
March 5, 2013
Number
First Reading Board Policy 5030, Fees
X. E.
Area
Status
Student Affairs
Prepared by Mary Dominguez
VP, Student Affairs (Interim)
Information
BACKGROUND / SUMMARY
The administration recommends that the Board of Trustees accept the first reading of BP 5030
Fees. The only section of this policy that is being revised is Enrollment Fees. After careful
review, the Administration would like to recommend that we waive enrollment fees for our
concurrent enrollment students (K-12) effective the Fall 2013 semester.
The policy has received approval from Academic Senate and the Resource Allocation
Committee (RAC).
RECOMMENDATION
None, first reading
Revised 9/12
HARTNELL COLLEGE
BP 5030
Fees
Reference: Education Code Sections 76300 et seq.
The Board authorizes the following fees. The CEO or designee shall establish procedures for the
collection, deposit, waiver, refund, and accounting for fees as required by law. The procedures
shall also assure those who are exempt from or for whom the fee is waived are properly
enrolled and accounted for. Fee amounts shall be published in the college catalogs.
Enrollment Fee (Education Code Section 76300)
Each student (except K-12 Concurrent Enrollment students) shall be charged a fee for enrolling
in credit courses as required and set by law.
K-12 Concurrent Enrollment students will have all enrollment fees waived commencing Fall
2013.
Auditing Fees (Education Code Section 76370)
Persons auditing a course shall be charged a fee of $15 per unit per semester. Students
enrolled in classes to receive credit for 10 or more semester credit units shall not be charged
this fee to audit three or fewer units per semester.
Parking Fee (Education Code Section 76360)
The CEO or designee shall present for board approval fees for parking for students. Students
shall be required to pay a fee for parking services.
Instructional Materials (Education Code Section 76365; Title 5 Sections 59400 et seq.)
Students may be required to provide required instructional and other materials for a credit or
non-credit course, provided such materials are of continuing value to the student outside the
classroom and provided that such materials are not solely or exclusively available from the
District.
Transcript Fees (Education Code Section 76223)
The District shall charge a reasonable amount for furnishing copies of any student record to a
student or former student. The CEO or designee is authorized to establish the fee, which shall
not to exceed the actual cost of furnishing copies of any student record. No charge shall be
made for furnishing up to two transcripts of students’ records, or for two verifications of
various records. There shall be no charge for searching for or retrieving any student record.
International Students Application Processing Fee (Education Code Section 76142)
The District shall charge students who are both citizens and residents of a foreign country a fee
to process his/her application for admission. This processing fee and regulations for
determining economic hardship may be established by the CEO or designee. The fee shall not
exceed the lesser of 1) the actual cost of processing an application and other documentation
required by the U.S. government; or 2) one hundred dollars ($100), which shall be deducted
from the tuition fee at the time of enrollment.
Courses and Training By Contract Fee (Education Code Section 76300)
The District authorizes the CEO or designee to establish fees for courses and other academic or
training programs and events offered by contract.
Child Care and Development Services (Education Code Sections 6606, 79121, 8263, 8239)
Children of students attending Hartnell College shall have first priority of attendance at a child
development center at the institution. Student families utilizing State-funded child care and
development services shall pay fees according to the fee schedule established by the
Superintendent of Public Instruction. Fees are charged to parents who voluntarily choose to use
this service.
Adopted: 02/07/12 Revised: 09/04/12
Formerly BP 3025
Revised: tentative 3/5/13
AGENDA ITEM FOR BOARD MEETING OF:
Title
March 5, 2013
Number
Administrative Procedure 4231,
Grade Change
X. F.
Area
Status
Academic Affairs
Prepared by Mary Dominguez
Information
BACKGROUND / SUMMARY
AP 4240, Academic Renewal is the implementing procedure for Board Policy 4240, Academic
Renewal. The Board Policy was reviewed and approved by the Board of Trustees on June 5,
2012. The procedure was reviewed by the Academic Senate and by the Resource Allocation
Committee (RAC).
Revised 9/12
HARTNELL COLLEGE
AP 4231
Grade Change
References: Education Code Sections 76224 and 76232; Title 5 Section 55025
Changing Grades
The instructor of the course shall determine the grade to be awarded to each student.
The determination of the student's grade by the instructor is final in the absence of mistake,
fraud, bad faith, or incompetence. “Mistake” may include, but is not limited to, errors made by
an instructor in calculating a student’s grade, and clerical errors. “Fraud” may include, but is
not limited to, inaccurate recording or change of a grade by any person who gains access to
grade records without authorization.
The removal or change of an incorrect grade from a student's record shall only be done
pursuant to Education Code Section 76232 or by an alternative method that ensures that each
student shall be afforded an objective and reasonable review of the requested grade change.
If the procedure requires that a student first request a grade change from the instructor,
provisions shall be made to allow another faculty member to substitute for the instructor if the
student has filed a discrimination complaint, if the instructor is not available or where the
District determines that it is possible that there may have been gross misconduct by the original
instructor.
In the case of a mistake, fraud, bad faith, or incompetence, the final determination concerning
removal or change of grade will be made by the Dean of Enrollment Services or designee. The
student may file a “final grade complaint” if they have evidence that the faculty member issued
their final grade because of a mistake, fraud, bad faith, or incompetence. See the Hartnell
College Student Handbook for additional information.
In all cases, the instructor who first awarded the grade will be given written notice of the
change. If the faculty member is not available, the request should be submitted through the
appropriate Dean and/or Vice President; however, only the faculty member that assigned the
original grade may authorize a change of grade.
Security of Grade Records
The District shall implement security measures for student records that assure no person may
obtain access to student grade records without proper authorization. These measures shall be
installed as part of any computerized grade data storage system.
The measures implemented by the District shall include, but not necessarily be limited to,
password protection for all student grade data bases, locking mechanisms for computer
stations from which student grade data bases can be viewed, and strict limits on the number of
persons who are authorized to change student grades.
Persons authorized to process grade changes shall be designated by the Dean of Enrollment
Services or designee. No more than five District employees may be authorized to change
student grades. Only regular full-time employees of the District may be authorized to change
grades. Student workers shall not have access to grade records, and student workers may not
change grades at any time.
Any person who discovers that grades have been changed by someone other than the persons
authorized to do so shall notify Dean of Enrollment Services or designee immediately. The
Dean of Enrollment Services shall immediately take steps to lock the grade storage system
entirely while an investigation is conducted.
If any student’s grade record is found to have been changed without proper authorization, the
District will notify 1) the student; 2) the instructor who originally awarded the grade; 3) any
educational institution to which the student has transferred; 4) the accreditation agency; and 5)
appropriate local law enforcement authorities.
Whenever a grade is changed for any reason, corrected transcripts will be sent to any
educational institution to which a student has transferred.
Any student or employee who is found to have gained access to grade recording systems
without proper authorization, or who is found to have changed any grade without proper
authority to do so, shall be subject to discipline in accordance with District policies and
procedures.
Any person who is found to have gained access to grade recording systems without proper
authorization, or who is found to have changed any grade without proper authority to do so,
shall be reported to the appropriate law enforcement agency having jurisdiction over the
college where the incident occurred.
Also see BP 3310 titled Records Retention and Destruction and BP/AP 5040 titled Student
Records
Procedures:
1. Students should submit a request in writing/email directly to the faculty member within
one year after completing the course for which the grade change is being requested.
2. The faculty member obtains and/or requests a grade change form from Admissions &
Records.
3. Once the faculty member has completed the grade change form, the form must be hand
delivered by the instructor or appropriate Dean and/or Vice President of Academic
Affairs to the Admissions & Records Office for processing.
4. The Dean of Enrollment Services or designee will review and process grade changes
within 5 working days from receipt of the form.
5. If approved, the student’s academic record will be updated. The grade change form will
then be processed and annotated as having changed the grade.
a. If there are any questions about the grade change form, the Dean of Enrollment
Services or designee will contact the faculty member immediately.
6. A copy of the grade change form will be mailed to the student’s home address on file.
7. A copy of the grade change form will be sent either electronically, by US mail, or placed
in their faculty on-campus mailbox.
See Board Policy BP 4231
AGENDA ITEM FOR BOARD MEETING OF: March 5, 2013
Title
Number
X. G.
Bidding and Purchasing Standards
Area
Status
Office of the Superintendent/President
Prepared by Willard Lewallen
Information
BACKGROUND / SUMMARY
In an effort to standardize our bidding and purchasing activity the District has developed a
"bid matrix." This document provides guidance for staff related to thresholds for various
purchases, what procedures are required, and how these items are brought before the Board
of Trustees. These standards are in compliance with California regulatory codes. This
document has been reviewed by legal counsel.
BIDDING PROCEDURES MATRIX
HARTNELL COMMUNITY COLLEGE DISTRICT
CONSTRUCTION PROJECTS
(per UPCCAA)
Projects under $1,000
Projects $1,000 to $14,999
*5
Last Revision: February 14, 2013
Min Quotes
Board
Action
Prevailing
Wage *5
Bid Bond
*2
Payment
Bond *1
Liability
Insur. Cert.
Auto Insur.
Certificate
1
CA
N
N
N
Y
Y
PO, RFP or proposal
2
CA
Y
N
N
Y
Y
PO, RFP or proposal
Remarks
Projects $15,000 to $24,999
*2 *3
2
CA
Y
Y
N
Y
Y
PO, RFP or proposal
Projects $25,000 to $45,000
*1 *3
2
CA
Y
Y
Y
Y
Y
PO, RFP or proposal
Bids
CA
Y
Y
Y
Y
Y
Informal bidding per UPCCAA
Bids
BPA
Y
Y
Y
Y
Y
Formal bidding with advertisement per UPCCAA
CA
N
N
N
YContractor
Y- Contractor
Projects $45,001 to $175,000
Projects $175,001 and larger
*4 *7*10
*9
NON-CONSTRUCTION
Equipment, Materials, Services etc.
INFORMAL-Purchases $20,001 to $83,400 *6 *7 *11
Purchases of $ 0 to $5,000 *11 *12 *13
1
CA
N
Y
N
1 quote required, 2 recommended
Purchases of $5,001 to $20,000 *11 *12 *13
2
CA
N
Y
N
2 written quotes (catalog/internet OK)
Purchases of $20,001 to $83,400 *6 *7 *11 *12 *13
3
CA
N
Y
N
FORMAL-Purchases $83,401 or more
*7 *8 *11 *12 *13
Bids
BPA
N
Confirm
N
Informal RFQ with 3 written quotes
YContractor
Formal RFP, specs, advertisement, Bid bond 5%
Y- Contractor optional by the CEO
CA = Board Consent Agenda approval required, CBO/CEO may approve contract/agreements prior to Board Approval
BPA = Action requires Board Prior Approval to execute agreements and contracts
*1- Per California Civil Code 3247, all projects $25,000 or more require a payment bond
*2- Per California Public Contract Code 20651, (b), all construction contracts $15,000 or more require a bidders bond
*3- Per Uniform Public Construction Cost Accounting Act, Projects up to $45,000 may be done by force labor, negotiated or PO
*4- Per Uniform Public Construction Cost Accounting Act, Projects up to $45,000 to $175,000 may be bid by informal Bidding. This amount is subject to Periodic Adjustments per Public
*5- Per Labor Code 1771, all projects of $1,000 or more shall require prevailing wages be paid and meeting requirements of Labor Code
*6- HCCD Board consent agenda approval required for any purchase/agreement under $175,000, CBO may approve contract/agreements prior to Board Approval.
*7- Amount is subject to Annual Adjustments per Public Contract Code (PCC) Section 20651(a) (d), as noticed by the California Community College System Office
*8- HCCD Board approval required for any purchase/agreements over $83,400 in order to execute an Agreement.
*9- HCCD Board approval required for any purchase/agreements over $175,000 in order to execute an Agreement.
*10- If all of the informal bids received exceed $175,000 project may still be awarded to lowest bidder, up to a maximum of $187,5000. Per PCC Section 20651 (a)(d)
*11 - Unless a California Multiple Award Schedules (CMAS) contract has been approved by the District.
*12 - Per Labor Code section 1720, some furniture installation contracts also require prevailing wages.
*13 - Under PCC 20651(a), bidders must give “such security as the Board requires”, typically, either a bid bond.
AGENDA ITEM FOR BOARD MEETING OF:
Title
March 5, 2013
Number
Substantive Change Proposals
X. H.
Area
Status
Academic Affairs & Accreditation
Prepared by: Stephanie Low, VP,
Academic Affairs/Accreditation
Information
BACKGROUND / SUMMARY
The Accrediting Commission requires community colleges to submit Substantive Change
Proposals under four conditions: 1) New Programs are created; 2) New Certificates are created;
3) when 50% or more of a program can be offered through distance learning; and, 4) New
location (campus or center). In 2012, the Accrediting Commission approved the Associate
Degree in Spanish and a certificate in Agriculture and Food Safety, but requested revisions to
other proposals.
At the November 15, 2012 meeting of the Committee on Substantive Change of the Accrediting
Commission the following were approved:
1. Fifteen (15) Degrees and five certificates are available for delivery via distance learning
(see attached listing).
2. Alcohol and Drug Abuse Counseling (Associate Degree and Certificate)
3. Construction – Sustainable Construction (Associate Degree and three Certificates
The Accrediting Commission requested additional revision of the Respiratory Care Practitioner
Associate Degree, which has been completed and re-submitted to the commission for review at
their March 18, 2013, meeting.
Degrees & Certificates Available 50% or More Online
Catalog Descriptions available online at http://www.hartnell.edu/accreditation/reports/
Associate Degrees Available 50% or more Distance education
Major
Units
Required
GE Minimum
Required 1
Elective
Units
Total
Units
Degree
# Units
Avail DE
Degree %
Avail DE
42
21
0
63
39
62%
32
21
7
60
52
87%
36
21
3
60
32
53%
45
21
0
66
39
59%
36
21
3
60
57
95%
42
21
0
63
63
100%
41
21
0
62
62
100%
30
21
9
60
37
62%
30
21
9
60
33
55%
21
21
18
60
42
70%
18
21
21
60
33
55%
18
21
21
60
39
65%
18
21
21
60
39
65%
18
21
21
60
39
65%
18
21
21
60
39
65%
18
21
21
60
39
65%
18
21
21
60
39
65%
18
21
21
60
33
55%
18
21
21
60
33
55%
18
21
21
60
39
65%
18
21
21
60
36
60%
Humanities Emphasis
18
21
21
60
39
65%
Languages and
18
21
21
60
36
60%
Degree Area
Biology
Business Administration
Business Office
Technology:
Information Processing
Chemistry
Computer Science &
Information Systems:
Computer Science
Option
Digital And Web
Design Option
Network and Security
Option
Earth Science
Elementary Teacher
Preparation
English
General Studies:
Ethnic Groups in the
United States Emphasis
Humanities Emphasis
Language and
Rationality Emphasis
Natural Science
Emphasis
Social and Behavioral
Sciences Emphasis
History
Liberal Arts:
Anthropology
Emphasis
Art and Design
Emphasis
Communication
Emphasis
Culture and Society
Emphasis
History Emphasis
1
Hartnell College General Education pattern requires 21 units and can be completed online.
Major
Units
Required
GE Minimum
Required 1
Elective
Units
Total
Units
Degree
# Units
Avail DE
Degree %
Avail DE
Philosophy Emphasis
Political Science
Emphasis
Psychology Emphasis
Sociology and Social
Sciences Emphasis
Physical Education Kinesiology
Psychology
18
21
21
60
37
62%
18
21
21
60
39
65%
18
21
21
60
39
65%
18
21
21
60
39
65%
35
21
4
60
38
63%
27
21
12
60
32
53%
Social Sciences
33
21
6
60
54
90%
Spanish
29
21
10
60
30
50%
Degree Area
Literature Emphasis
Certificates of Achievement Available 50% or more Distance education
Certificate Area
Units
Require
d
Units
Certificate %
Avail DE Avail DE
36
42
41
36
37
36
42
41
36
34
Computer Science & Information Systems:
Computer Science Option
Digital And Web Design Option
Network and Security Option
CSU General Education Breadth
Intersegmental General Education Transfer (IGETC)
100%
100%
100%
100%
92%
ADJOURNMENT