HARTNELL COMMUNITY COLLEGE DISTRICT
Board of Trustees – Regular Meeting Agenda
August 6, 2013
TIME/PLACE
Main Campus, Building B, Room 208 – 5:00 p.m.
411 Central Avenue
Salinas, CA 93901
Board of Trustees
Candi DePauw, President
Patricia Donohue, Vice President
Bill Freeman, Elia Gonzalez-Castro, Ray Montemayor
Erica Padilla-Chavez, Demetrio Pruneda
Elaine Duran Luchini, Student Trustee
Dr. Willard C. Lewallen, Board Secretary
Superintendent/President
The Board of Trustees welcomes you to its meetings. The agenda and supporting documents are on the college’s
website at www.hartnell.edu/board. Contracts requiring approval of the Board on this agenda are available to view
in the President’s Office. Typically, the agenda consists of the following:
A. CONSENT AGENDA: These matters include routine administrative and financial actions and normally
approved by a single majority vote.
B. REGULAR AGENDA: Action Items: These items include significant administrative and financial actions
classified by departmental areas and approved by majority vote for each item.
Information Items: These items include presentations to the Board and items for discussion prior to Board
action, normally taken at the next meeting.
C. CLOSED SESSION: In accordance with Government Code Sections, 3549.1, 54956.9, 54957 and/or 54957.6,
the Board of Trustees may meet in Closed Session to consider legal, personnel, labor, and/or contract matters.
INDIVIDUALS DESIRING TO ADDRESS THE BOARD: The Board of Trustees is committed to maintaining a
respectful and productive environment that fosters a culture of civility where members of the campus, the
community, and the Board feel safe to express themselves and are free from discrimination, bullying, harassment
and threats. We welcome your comments and expect them to be presented in a civil manner and for decorum to be
maintained.
Any member of the audience desiring to address the Board should complete and submit to the Clerk prior to the
meeting, if possible, a Speaker Request Form, available at the door. When the item PUBLIC COMMENTS is taken,
the Board President will recognize those who have filled out a Speaker Request Form in the order in which they are
received. The Board President may limit the time of presentation to three minutes per speaker, and a maximum of
fifteen minutes. Pursuant to Board Policy 1025, members of the public shall also be able to address the Governing
Board regarding items on the agenda as those items are taken up. Following public comment, the Board President
will limit discussion to the Board only.
MISSION STATEMENT: Hartnell College provides the leadership and resources to ensure that all students shall
have equal access to a quality education and the opportunity to pursue and achieve their goals. We are responsive to
the learning needs of our community and dedicated to a diverse educational and cultural campus environment that
prepares our students for productive participation in a changing world.
ACCOMMODATIONS: All meeting locations are wheelchair accessible. The following services are available
when requests are made by 4:00 p.m. of the Wednesday before the Board meeting: American Sign Language
interpreters or use of a reader during a meeting; large print agenda or minutes; assistive listening devices. Please
contact, the Office of the President at (831) 755-6900, if you need assistance in order to participate in a public
meeting or if you need the agenda and public documents modified as required by Section 202 of the Americans with
Disabilities Act.
HCCD –REGULAR MEETING – AUGUST 6, 2013
Page 1 of 4
I.
OPEN SESSION, CALL TO ORDER
A. CALL TO ORDER
B. PLEDGE OF ALLEGIANCE
C. ROLL CALL
II.
PUBLIC COMMENTS
Fifteen minutes (three-minute maximum per person) set aside to receive public comments on closed
session, public session, or items not on the public session agenda, but within the jurisdiction of the
board.
III.
REPORTS FROM ORGANIZATIONS AND LOCATIONS
• Academic Senate – Tony Anderson, President
• Associated Students – James Stephens, President
• Classified Senate – Vacant
• Hartnell College Faculty Association – Chris Svendsen, President
• California Schools Employee Association – Stephen Otero, President
• L-39 – Dale Fuge, Steward
• Center for Advanced Technology – Dr. Zahi Atallah, Dean
• South County and King City Education Center – Renata Funke, Dean
• Superintendent/President – Dr. Willard Lewallen
IV.
PRESENTATIONS
A. PROVISIONAL ACCREDITATION – RESPIRATORY CARE PROGRAM
The board will receive an update on the provisional accreditation for Associate Degree
Respiratory Degree Program.
B. HARTNELL COLLEGE FOUNDATION FUNDING PLAN
The board will receive a presentation on the Hartnell College Foundation funding plan.
C. CCFS 320 (APPORTIONMENT ATTENDANCE)
The board will receive a presentation on the CCFS 320, Apportionment Attendance for fiscal year
2012-2013.
V.
CONSENT AGENDA
A. MINUTES
Adopt the minutes of June 18, 2013 (Special Meeting and Development), and July 2, 2013
(Regular Meeting).
B. DISBURSEMENTS
Ratify the disbursements from any or all of the following funds: general; debt service; bookstore;
child development; capital outlay projects; scheduled maintenance; property acquisition; bond
projects; cafeteria; self-insurance; retirees health benefits; associated student body; scholarship,
loan, and trust; and intercollegiate athletics.
C. STATE REPORT: QUARTERLY FINANCIAL STATUS REPORT
Review and accept the Quarterly Financial Status Report (CCFS-311Q) for the quarter
ended June 30, 2013.
HCCD –REGULAR MEETING – AUGUST 6, 2013
Page 2 of 4
D PROPERTY SURPLUS
Declare property as surplus and authorize its disposal by the administration.
E. AGREEMENT WITH FOUNDATION FOR CALIFORNIA COMMUNITY COLLEGES
Ratify the 2013-14 Agreement between Hartnell College and the Foundation for California
Community Colleges to support the Youth Empowerment Strategies for Success Independent
Living Program (YESS-ILP). The funding amount of $22,500 will provide educational and
employment training opportunities for foster and probationary youth.
F. AGREEMENT WITH FOUNDATION FOR CALIFORNIA COMMUNITY COLLEGES
Ratify an agreement between Hartnell College and the Foundation for California Community
Colleges to support the Student Mental Health Transition Aged Foster Youth Project. The
funding amount of $15,000 will provide mental and wellness training to current and transitional
foster and probationary youth. The term of the agreement is one year, effective July 14, 2013.
G. AGREEMENTS FOR FACILITIES USE FOR CLINICAL EXPERIENCE
Approve to enter into agreements with Southern Monterey County (Mee) Memorial Hospital,
Regional Medical Center, Good Samaritan Hospital, Washington Hospital Healthcare System,
Watsonville Community Hospital, Alliance Home Health, Santa Clara Valley Medical Center,
and St. Louise Regional Hospital for use of clinical facilities for clinical learning experience for
nursing and allied health students. The effective date is August 19, 2013, is ongoing with a sixmonth written termination clause by either party.
H. CONTRACT WITH UNIVERSAL PROTECTION SERVICES
Approve to extend the term of the agreement with Universal Protection Services through June 30,
2014, for security services at the Main and Alisal Campuses and at the King City Education
Center. The annual cost for these services is not to exceed $560,000 paid from the general fund.
I.
CONTRACT OF SERVICES WITH NELNET DIVERSIFIED SOLUTION SERVICES
Approve a contract of services with Nelnet Diversified Solution Services, a responsible repay
service for student loans. The term of the contract is August 7, 2013 through June 30, 2014,
$9,000 paid from the general fund.
J. CHILD DEVELOPMENT CENTER –SELF EVALUATION
Approve the 2012-13 Agency Self-Evaluation Report for the Hartnell College Child
Development Centers.
K. AGREEMENT WITH MONTEREY INSTITUTE FOR SOCIAL ARCHITECTURE
Approve the agreement with Monterey Institute for Social Architecture to provide project
management for the NSF/ATE grant focused on the development of 2+2+2 sustainable energy
program in the region. The amount is not to exceed $100,000 over the 2013-14 academic year.
L. PERSONNEL ACTIONS
Approve and/or ratify personnel actions.
VI.
ACTION ITEMS
A. BUDGET REVISIONS
Consideration to ratify the budget revisions numbered 10400 to 10402.
B. RESOLUTION 13:9
Consideration to adopt Resolution 13:9 Certifying the Approval of the Governing Board to enter
into Transactions with the California Department of Education and to Designate Personnel to
Sign Contract Documents and accept funding from the California Department of Education for
child care and development services.
HCCD –REGULAR MEETING – AUGUST 6, 2013
Page 3 of 4
C. RESOLUTION 13:10
Consideration to adopt Resolution 13:10 Authorizing the Issuance of the Hartnell Community
College District (Monterey and San Benito Counties, California) 2013 General Obligation
Refunding Bonds.
D. PROPOSED NAME CHANGE FOR CALL BUILDING
Consideration to approve proposed name change for the CALL building.
VII.
INFORMATION ITEMS
A. CONSTRUCTION PROJECTS
Receive a written report on the current construction projects.
B. BUDGET UPDATE
Receive a budget update on fiscal year 2012-13.
C. PROFESSIONAL DEVELOPMENT AND EDUCATION
Receive the professional development and education opportunities available to the Board of
Trustees for academic year 2013-14.
D. GRANT AWARDS
Receive a written report on grants awarded to the college.
E. DEGREES APPROVED FOR TRANSFER
Receive an update on degree programs approved for transfer.
F. BOARD SELF-EVALUATION
Review and discuss actionable items resulting from the development session on the board’s selfevaluation.
G. REPORTS FROM BOARD OF TRUSTEES
Receive Trustee reports on matters of interest to the college.
VIII.
BOARD OF TRUSTEES MOVE TO CLOSED SESSION
1. Conference with Legal counsel - Anticipated Litigation
(Government Code § 54956.9(b))
Significant Exposure to Litigation: 1 Case
IX.
RECONVENE PUBLIC SESSION AND REPORT OUT FROM CLOSED SESSION, IF ANY
X.
ANNOUNCEMENT OF
1. September 3, 2013, 5 p.m. Regular Meeting
2. September 17, 2013, 5 p.m. Development Session
3. October 1, 2013, 5 p.m. Regular Meeting
XI.
ADJOURNMENT
HCCD –REGULAR MEETING – AUGUST 6, 2013
Page 4 of 4
AGENDA ITEM FOR BOARD MEETING OF: August 6, 2013
Title
Respiratory Care Practitioner Program
Number
IV. A.
Area
Academic Affairs
Prepared by: Stephanie Low
Vice President (Interim)
Status
Presentation
Reference
Strategic Priorities: 2, 5
Accreditation Standard: II.A
BACKGROUND/SUMMARY
On July 9, 2013, Respiratory Care Practitioner Program was granted Provisional Accreditation
by the Commission on Accreditation for Respiratory Care (CoARC). Hartnell College is
allowed to admit its first class of 20 students in fall 2013. Provisional Status allows students to
take the National Board of Respiratory Care credentialing examination upon graduation.
Provisional status is expected for three years.
RECOMMENDATION
No action required by the Board of Trustees.
Accreditation Process Flow Chart Effective March 24, 2012
Provisional
Accreditation
(9 Months – 18 Months)
Approval of Intent
(6 Months – 1 year)
(numbers in parentheses refer to CoARC Policy)
Sponsor submits Letter
of Intent Application
(2.021), required
documentation (2.022)
and fee (8.0) to the
Executive Office.
Executive Office conducts
administrative review of
submitted materials. CoARC
may request sponsor to provide
additional information as
clarification.
Applicant program
assigned a Referee
to review submitted
materials.
Following review of materials and
communication with the applicant program,
the Referee submits a recommendation for
action at the next scheduled Board meeting.
Board votes to grant or deny
an Approval of Intent (2.023).
We are here
Sponsor
appoints a
Program
Director ASAP
(2.024).
Program Director begins
to compile the
Provisional Self Study
Report (PSSR).
Sponsor appoints Director of
Clinical Education and
Medical Director.
Program completes
Application for Accreditation
Services (1.10) and submits
copies of completed PSSR
(2.025) and fee (8.0) within 6
months of AOI.
Administrative Review
Program Referee Review and
subsequent acceptance of PSSR.
Site Visit Request Form Submitted
Initial on‐site visit (1.5‐day)
conducted within 6 months of
PSSR acceptance.
Following review of
on‐site evaluation
and accreditation
record, the Referee
submits a
recommendation for
action at the next
scheduled Board
meeting
th
(July 14-16 ).
Board votes to grant (1.051) or
Withhold Provisional
Accreditation (1.055).
If Provisional Accreditation
granted, program allowed to
admit first cohort of students
(within 2 years of the AOI).
Continuing
Accreditation
(5 Years – 10 Years)
Initial
Accreditation
(3 Years – 5 Years)
RCP program start date August19th
Approximately 18 months prior to the
expiration of Provisional Accreditation,
the program submits an Application for
Accreditation Services (1.10), copies of
Initial Accreditation Self Study Report
(ISSR) (2.026) and fee (8.0) to the
Executive Office.
Approximately 18 months prior
to the expiration of Initial
Accreditation.
Program submits Application for Accreditation
Services (1.10), copies of Continuing
Accreditation Self Study Report (CSSR) (2.027)
and fee (8.0) to the Executive Office.
Administrative Review
Program Referee Review and
subsequent acceptance of
ISSR.
Second on‐site
visit (2‐day)
conducted within
3‐5 months after
review of ISSR.
Following review of on‐site evaluation
and accreditation record, the Referee
submits a recommendation for action
at the next scheduled Board meeting.
Administrative Review
On‐site visit (2‐day) conducted
within 3‐5 months after review
of CSSR.
Program Referee
Review and
subsequent
acceptance of
CSSR.
Following review of on‐site
evaluation and accreditation record,
the Referee submits a
recommendation for action at the
next scheduled Board meeting.
Board votes to grant (1.052) or
Withhold Initial Accreditation
(1.055).
Initial Accreditation is valid for
5 years.
Board votes to grant (1.053) Continuing Accreditation which
remains valid until accreditation is withdrawn (1.057/1.058).
Continuing Accreditation is valid for 10 years.
For subsequent reviews, Board votes to grant (1.053) Continuing
Accreditation which remains valid until accreditation is withdrawn.
(1.057/1.058).
Process repeats each 10‐year cycle (3.017).
Two (2) years prior to the CoARC reaffirmation date, the program will receive notification to prepare a CSSR, which must be completed and returned within six (6) months.
Hartnell College Respiratory Care Practitioner Program
CoARC Site Visit Mar 20-21, 2013
Overview
Two representatives from the Commission on Accreditation for Respiratory Care (CoARC) came to the College for a two day site visit May
20th and 21st. Agenda included program documentation and meetings with administration, faculty, medical director, and advisory
committee members. The summary of the visit is shown below:
Strengths:
Dedicated and supportive administration
Enthusiastic Program Director (Tanya Ho) and Director of Clinical Education (Douglas Eden)
Energetic and committed Medical Director (Dr. John Koostra, Cardiopulmonary Associates Medical Group)
Excellent administrative staff supporting the program
Documentation organized
Areas Suggested for Enhancement:
1. Standard 1.04: Institution responsible for supporting continued professional growth of faculty and staff.
Suggestion: Send at least one faculty member to American Association for Respiratory Care (AARC) summer forum this summer
and every subsequent year. The AARC summer forum has excellent opportunities for professional growth as it is designed for
educators and managers. Summer forum will include topics such as item writing for national credentialing examination, clinical
preceptor workshop, and information on upcoming changes for national credentialing examination.
2. Standard 4.11: The program must ensure that course content, learning experiences (didactic, laboratory, and clinical), and access
to learning materials are substantially equivalent for each student regardless of location.
Suggestion: Increase dedicated laboratory hours in the curriculum. In addition, long term plans should include providing dedicated
lab space for the RCP Program as it continues to grow. Current lab space is shared between all Nursing and Allied Health students.
In the future, RCP students may not have access to lab space if all students are sharing.
3. Standard 4.01: The program must prepare students to meet the recognized competencies for registered respiratory therapists
Standard 4.12: The program must document that clinical education experiences at each clinical site are of sufficient quality and
duration to enable students to meet program goals and acquire the competencies needed for clinical practice.
Suggestion: Increase program clinical hours to the recommended national average of 800-850 hours.
Deficiencies:
Standard 1.09: There must be a formal affiliation agreement or memorandum of understanding between the sponsor and all other entities
that participate in the education of the students describing the relationship, roles, and responsibilities between the sponsor and that
entity.
Current MOUs do not list respiratory within the contract. A new MOU that outlines respiratory therapy or blanket statement including all
Nursing and Allied Health programs at Hartnell College is required to validate formal affiliation agreements.
Standard 2.15: In addition to the key personnel, there must be sufficient faculty to provide effective instruction in the didactic, laboratory,
and clinical setting. In clinical rotations, the student to faculty ratio cannot exceed 6:1.
The program must increase the number of affiliated clinical sites to appropriately place 22 students. Currently, the 4 sites working with
the program is not sufficient to effectively place all students.
Action Plan
The program director has already been in contact with several hospitals throughout Monterey, Santa Cruz, Santa Clara, and San Louis
Obispo counties. There are approximately 4 additional hospitals, 1 sub-acute facility, and 1 home care company currently with contracts
in process. These facilities include:
Dominican Hospital, Santa Cruz
Santa Clara Valley Medical Center, San Jose
Twin Cities Hospital, Paso Robles
Sierra Vista Regional Medical Center, San Louis Obispo
Windsor Gardens, Salinas
Advantacare, Monterey
The program director has already sent documentation supporting these additional facilities to the site visit team captain to include in the
report to CoARC.
The College will immediately begin working on MOUs to include the RCP Program.
Next Steps and Timeline
May 21, 2013:
Within 5 business days, the site visit team captain will provide the on-site review report (OSRR) to CoARC.
Deadline: May 28, 2013
CoARC will send OSRR to referee once received by CoARC site visit team captain.
Once the Referee approves the report, it will be sent back to CoARC who will forward to the program director.
The program has 14 days to respond to any requests of additional information required to address the deficiencies. The program is also
able to submit new information by the deadline stated in the Executive Office communication to address any citations .
Following the executive office deadline, the referee will prepare a status of public recognition recommendation for consideration by
CoARC at its next scheduled meeting. CoARC meets in March, July, and November. Possible recommendations for Hartnell RCP program
include provisional accreditation or withhold of provisional accreditation.
AGENDA ITEM FOR BOARD MEETING OF:
August 6, 2013
Title
Hartnell College Foundation
Funding Plan
Number
Area
Advancement & Development
Prepared by: Jackie Cruz,
Executive Director of Development
Status
Presentation
IV. B.
Reference
Strategic Priorities: 1, 4, 6
Accreditation Standard: III. B, III. D
BACKGROUND/SUMMARY
At the end of 2012, the Foundation launched a President's Task Force. This group was
comprised of 43 members representing the community and campus leadership. They oversaw a
college-wide needs assessment that identified key initiatives appropriate for private support and
the creation of a new 5-year funding plan. The result of the Task Force’s work is a strategic
plan for the Hartnell College Foundation that will address important higher education needs
throughout the Salinas Valley. The top initiatives that have been identified are indicated in this
funding plan.
RECOMMENDATION
No action required by the Board of Trustees.
Hartnell College Foundation and Office of Advancement
Board of Trustees - Strategic Priorities
1 Student Access
2 Student Success
3 Employee Diversity and Development
4 Effective Utilization of Resources
5 Innovation and Relevance for Programs and Services
6 Partnerships with Industry, Business, Agencies & Education
TOTAL FUNDING PLAN
I. Fund for Major Facilities and Innovative Programming
i.Agriculture Business & Technology Endowment
ii.Agriculture Business & Technology
iii.Instructional Equipment for New Science Building
iv.Nursing and Allied Health Inter-Professional Ed Center
v.Sustainable Regional Infrastructure Program
vi.CSIT-In-3 Computer Science B.S. in three years CSUMB
vii.Center for university collaborations at Hartnell College
II. Fund for Student Success
i.Merit Scholarships low income/high achievementstudents
ii.First Generation Legacy Scholarships Endowment
iii.Women's Education Leadership Initiative Scholarships
iv.School to College Bridge programs for K-16 success
III. Fund for Salinas Valley STEM Harvest
Funding Plan 2012-2017
Advancement and Development
FUNDING PLAN
July 2012 - June 2017
Total
Funding
Plan
$ 14,159,500
$ 9,774,500
$
5,000,000
$
1,500,000
$
900,000
$
350,000
$
399,500
$
1,000,000
$
625,000
$
900,000
$
200,000
$
200,000
$
250,000
$
250,000
$ 1,035,000
i.Science & Math Institute
ii.NASA Science, Engineering, Mathematics & Aerospace Academy
iii.Planetarium fund for technology and student access
iv.STEM Research Internships
$
$
$
$
250,000
475,000
60,000
250,000
IV. Fund for Excellence in Athletics
i.Track and Field program equipment
ii.Sports Complex lighting
iii.New Synthetic Turf Football Field
V. Fund for the Arts
i.Theatre Lobby renovation, main stage, equipment
ii.Music Program Upgrades
iii.Art Gallery Improvements
VI. Fund for South County
Upgrade and expansion of the King City Education Center
Operating
Various Campus Area Funds
Pass-Through Scholarships
FUNDING PLAN FUNDRAISING TO DATE
$
$
$
$
$
$
$
$
$
$
$
1,300,000
50,000
300,000
950,000
900,000
555,000
300,000
45,000
250,000
250,000
531,000
Public
Funding
College
$
-
Public
Funding
Competitive
Grants
Updated July 31, 2013
Private
Business
Foundation
Individual
Total
Public and Private
Raised to date
$ 1,750,581
$
$
$
$
-
$
$
-
$
$
$
$ 1,299,019 $
$
$
324,894 $
296,542 $
$
$
214,687 $
987,102 $
$
10,035 $
1,211,000 $
5,340 $
$
$
484,901 $
$
133,732 $
$
9,100 $
$
51,053 $
$
291,016 $
175,500 $
249,569 $
50,500 $
125,000 $
$
$
43,500 $
75,069 $
3,000 $
128,000 $
$
-
$
-
$
95,763
$
-
$
-
$
-
$
-
$
$
$
$
$
219,581
208,243
6,338
5,000
-
$
-
$ 1,926,081
$ 2,348,833
3,049,600
621,436
1,201,789
10,035
1,216,340
484,901
133,732
9,100
51,053
291,016
425,069
94,000
200,069
3,000
128,000
$
$
$
$
$
$
$
$
$
$
95,763
219,581
208,243
6,338
5,000
-
$
4,274,914
Hartnell College Foundation and Office of Advancement
Board of Trustees - Strategic Priorities
1 Student Access
2 Student Success
3 Employee Diversity and Development
4 Effective Utilization of Resources
5 Innovation and Relevance for Programs and Services
6 Partnerships with Industry, Business, Agencies & Education
Projects in Queue for Special Interests
i. Regional ICT/Digital Media
ii.Child Development Centers
iii.Nursing and Allied Health - Child Screening at CDC
iv.Nursing and Allied Health - Student Wellness Center
v. Early Childhood Education
Endowment - Nursing and Allied Health
Endowment - Arts and Humanities Institute - Music
Endowment - Arts and Humanities Institute - Art
Hartnell College Foundation operations
Other:
Homestead Review
CERT Grant
Faculty & Staff Leadership and Recognition
ACHS
Total Other
FUNDING PLAN-QUEUE-OPERATIONS-OTHER FUNDRAISING TO DATE
Funding Plan 2012-2017
Advancement and Development
FUNDING PLAN
July 2012 - June 2017
Total
Funding
Plan
$
$
$
$
$
7,525,000
1,000,000
150,000
75,000
300,000
$
$
$
2,000,000
2,000,000
2,000,000
Public
Funding
College
$
-
Public
Funding
Competitive
Grants
$ 1,705,000
$ 1,705,000
-
Private
Business
Foundation
Individual
$
325,187
$
159,561
$
165,626
$
396,554
121,692 $
17,645
$
5,000
$
1,500
$
11,000
$
145
$
17,645
$ 3,752,773 $ 3,088,219
$
$
Updated July 31, 2013
Total
Public and Private
Raised to date
$
$
$
$
$
$
$
$
$
$
$
2,030,187
1,705,000
159,561
165,626
396,554
139,337
$
6,840,992
AGENDA ITEM FOR BOARD MEETING OF:
August 6, 2013
Title
CCFS 320 Report (Apportionment
Attendance)
Number
IV. C.
Area
Office of the Superintendent/President
Prepared by Willard Lewallen
Superintendent/President
Status
Presentation
Reference
Strategic Priority – 4
Accreditation Standard – III.D.
BACKGROUND / SUMMARY
Each community college district is required to submit an Annual CCFS 320 report to the
Chancellor’s Office by July 15th each year per Title 5 Section 58003.4. The District’s
apportionment funding is calculated from the CCFS-320 report which takes the credit and noncredit FTES and calculates the annual funding based on the Chancellor’s Office predetermined
per FTES funding levels.
The funded FTES for HCCD for 2012-13 was 6,527. The FTES target we planned for 2012-13
was 6,750. The actual FTES produced for 2012-13 was 6,749. It is quite an achievement for
the actual FTES to be only 1 FTES from the target. This demonstrates excellent enrollment
management and effective utilization of resources for the District. We served 222 FTES
beyond our funding. We are proud that we are able to serve these additional students through
effective utilization of our resources. If we were to receive funding for these 222 students, it
would be an additional $1 million in apportionment revenue. However, under the current
funding mechanism we will never receive any funding beyond the funded level. Over a 5 year
period the District has 1,963 unfunded FTES. We served these students although we did not
receive $8.9 million dollars in apportionment to serve these students.
We must also report our unduplicated, undocumented students attending under the provisions
of AB 540. For 2012-13 we served 483 undocumented students. This represents a 37%
increase from 2011-12 (353 students). Effective January 2013, AB 540 students are now
eligible for state financial aid such as the Board of Governors Grant (Fee Waiver) and Cal
Grants as part of the California Dream Act.
Although not finalized by the California Community College Chancellor’s Office, we are
planning for an estimated 1.63% increase in our funded FTES for 2013-14 based on the growth
factor approved in the governor’s budget. This would place our funded FTES for 2013-14 at
6,633.
RECOMMENDATION
None, no action required by the Board of Trustees.
9000
FTES FUNDED VS. ACTUAL 2008-09 TO 2013-14
8000
7,624
7,083
7,373
7000
7,107
7,000 7,000
6,819
6,526
6,462
6,749
6,633
6,833
FTES
6000
5000
FUNDED FTES
4000
ACTUAL FTES
UNFUNDED FTES
3000
2000
1000
645
554
541
223
0
0
200
2008-09
2009-10
2010-11
2011-12
2012-13
2013-14
projected
FUNDED FTES
7083
6819
7000
6462
6526
6633
ACTUAL FTES
7624
7373
7000
7107
6749
6833
UNFUNDED FTES
541
554
0
645
223
200
CERTIFICATION
2012.13 APPORTIONMENT ATTENDANCE
Annual Period
l, the District Chief Executive Officer, hereby certify that, to the best of my knowledge and belief (1) this report is true and
correct, and (2) all data have been reported and compiled in accordance with provisions of the Education Code and Title
5 regulations adopted by the Board of Governors and instructions on this form.
I further certify that I have determined through consultation with staff directly responsible that (1) FTES reported on this
form for State apportionments includes only courses which had received individual prior approval or were part of
programs with prior approval by the governing board of the district and the Chancellor's Office; (2) no attendance has
been reported for: (a) courses which do not fully comply with Title 5 Section 58051.5 relative to open enrollment and
participation by any person who is otherwise qualified and eligible for admission to the college, except for inmate
education courses maintained pursuant to Title 5 Section 58051.6, or (b) courses excluded from State apportionments
by Education Code Section 8538 or, (c) indentured apprentices in courses of related and supplemental instruction
maintained pursuant to Section 3074 of the Labor Code; and (3) all FTES eligible for State support have been reported
whether or not funding is available.
The original signature of the district Chief Executive Officer is required.
HartnellGCD
Chief Executive Officer
sisnature:
Typed Name:
tlllll*d {tt Ul,t
^r-Willard Lewallen
Dr.
Signature Date:
Electronic Certifi cation Date:
For Supplemental lnformation, contact
Mary Dominguez
Name:
Dean Enrollment Services
Tifle:
Phone Number: (831) 755-6714
Phone Extension:
E-Mail:
Please return completed form to:
Chancellor's Office
California Community Colleges
Fiscal Services Unit
1102 Q Street, 4th Floor
Sacramento,
CA
95811
California Community Colleges
2012-13
^rr""#3]#:H*:"r#
c E RE Po
Rr
AnnualPeriod
Date Due in Chancellor's Office: July 15,20i3
HartnellGGD
Attendance FTES' of State
idents (and Nonresidents
Aftending Noncredit
Courses)
Part l. Full-Time Eouivalent Student
Factored FTES
A. Summer lntersession (Summer 2012 Only)
1. Noncredit (Parts lV.A.1 + Vll.A.3.)
2. Credit (Parts lll.A.1. + lV.A.1. + Vl.A.1.)
B. Summer lntersession (Summer 2013 - Prior to July 1, 2013)
1. Noncredit (Parts lV.B.1 + Vll.B.3.)
2. Credit (Parts lll.B.1. + lV.B.2. + Vl.B.1.)
C.
0.30
0.30
763.57
763.57
0.00
0.00
0.00
0.00
4,527.11
4,527.11
289.12
289.12
10.51
10.51
589.34
589.34
354.78
354.78
214.02
214.02
0.00
0.00
6,748.7a
6,748.75
Primary Terms (Exclusive of Summer lntersession)
1. Census ProcedureCourses
(a) Weekly Census Contact Hours (Part ll.)
(b) Daily Census Contact Hours (Part lll)
2. Actual Hours of Attendance Procedure Courses
(a) Noncredit (Part lV.C.)
(b) Credit (Part lV.D.)
3. Alternative Attendance Accountin g Procedure
(a) Weekly Census Procedure Courses (Part V.)(Credit)
(b) Daily Census Procedure Courses (Part Vl.XCredit)
(c) Noncredit lndependent Study/Distance Education Courses
(Part Vll.C.)
D. Total FTES
SUPPLEMENTAL
IN
FORMATION ***
ln-service Training Courses (FTES)
Basic Skills Courses and lmmigrant Education
1. Non-Credit
2. Credit
*
299.96
(FTES)
0.00
870.30
California Community Colleges
2012.13 APPORTIONMENT ATTENDANCE REPORT
COMPOSITE - Non-Residents
AnnualPeriod
Date Due in Chancellor's Office: July 15, 2013
HartnellCCD
Part l. Full-Time Equivalent Student
A. Summer lntersession (Summer 2012 Only)
1. Noncredit (Parts lV.A.1 + Vtt.A.3.)
2. Credit (Parts lll.A.2. + lV.A.2. + Vt.A.2.)
B. Summer lntersession (Summer Z01g - prior to July 1, 2013)
Noncredit (Parts lV.B.1 + Vtt.B.3.)
l.
2. Credit (Parts lll.B.1. + lV.B.2. + Vt.B.1
C. Primary Terms (Exclusive of Summer lntersession)
1. Census ProcedureCourses
(a) Weekly Census Contact Hours (part ll.)
(b) Daily Census Contact Hours (Part lil)
2. Actual Hours
0.00
1.74
1.74
0.0c
0.0c
0.00
o.0c
30.90
30,90
6.35
6.35
0.03
0.03
4.09
4.09
11.83
11.83
1.97
1.97
0.00
0.00
56.91
56.91
of Attendance Procedure Gourses
(a) Noncredit (Part lV.C.)
(b) Credit (Part lV.D.)
3. Alternative Attendance Accountin g procedure
(a) Weekly Census Procgdure Courses (part V.)(Credit)
(b) Daily Census Procedure Courses (part V.)(Credit)
(c) Non-credit lndependent Study/Distance Education Courses
(Part Vll.C.)
D. TotalFTES
0,0c
Part IX - AB 540 HEADCOUNT AND SPECIAL ADMTT FTES
Fisca! Year:2012-13
Period: Annual
HartnellCCD
AB 540 Headcount Report
ln the space provided below, for the District as a whole, please provide the total number of students who received the
non-resident tuition fee exemption under AB 540 for the Fiscal Year. This total should include any student that was
considered to be an AB 540 student during any part of a term/session and should be an unduplicated student headcount
(e.9., please count each student only once, regardless of how many terms/sessions they attended). This data collection
will be considered to be a limited survey instrument and not tied or associated with FTES counts. Supporting
documentation does not need to be submitted with this report.
Headcount
483
Admit (Full-Time and Part-Time P.E. Credit FTES Report
ln the spaces provided below, please provide the requested districtwide Fiscal Year FTES information of special "admit"
part-time and full-time students eligible to attend the Colleges of the District pursuant to Education Code Section 4880 or
4880.5. Please refer to Legal Advisory 05-01 and the Contracted District Audit Manual for the Fiscal Year, State
Compliance ltem No. 427.
Total FTES of Special PartTime and Full-Time
Students Col. 1
132.05
Total Reported. FTES of Percent of Reported. FTES
Total FTES of Special PartSpecial Part-Time and Full- of Special Part-Time and
Time and Full-Time
Time Students in P.E.
Full-Time Students in P.E.
Students in P.E. Courses
Col.2
21.83
Courses
Col.3
6.60
Courses
(Col.3/Col.
1)
5.00%
. Reported'FTES"
amounts should represent amounts that are subsets of FTES data certffied and reported in the Annual CCFS-320 - Resident
FTES, Part 1., A. through D. FTES shall be computed and rounded to two decimal places. Supporting documentation does not need to be submissted
wit this report, but should be retained by the District as records back to audit pursuant to TiUe 5 Section 59025.
Hartnell CCD . Centers FTES
2012-13 Fiscal Year
-
Annua! Period
Hartnell
CcD
CDCP
Noncredit FTES - Cources Eligible for Enhanced Funding
2o1z-19 Fiscat year - Annua! period
Number of
Sections
Control Number
Course ID
ccc000510259
ccc000510260
ccc000510268
ccc000510269
ccc000510270
ENG-3OO
GED/Language Arts, Reading
0.00
0.00
ENG-301
GED/Language Arts, Writing
0.00
0.00
MAT-301
GED/Mathematics
0.00
0.00
scl-300
ss-300
GED/Science
0.00
0.00
GED/Social Studies
CourcefiUe
Tota| FTES
TOTALS:
Total Number of CDCP Noncredit Cources: 5
0.00
0.00
0.00
0.00
California Community Colleges
2012-13 APPORTIONMENT ATTENDANCE REPORT
State Residents
Annua! Period
Date Due in Ghancellor's Office: July 15,2013
HartnellCCD
HartnellCollege
Attendance FTES* of State
lesidents (and Nonresidents
Aftending Noncredit
Courses)
Part l. Full-Time Equivalent Student
Factored FTES
A. Summer lntersession (Summer 2012 Only)
1. Noncredit (Parts lV.A.1 + Vll.A.3.)
2. Credit (Parts lll.A.1. + lV.A.1. + Vl.A.1.)
B. Summer lntersession (Summer 2013 - Prior to July 1, 2013)
1. Noncredit (Parts lV.B.1 + Vll.B.3.)
2. Credit (Parts lll.B.1. + lV.B.2. + Vt.B.1.)
C. Primary Terms (Exclusive of Summer lntersession)
't . Census ProcedureCourses
(a) Weekly Census Contact Hours (Part ll.)
(b) Daily Census Contact Hours (Part lll)
2. Actual
0.30
0.30
763.57
763.57
0.00
0.00
0.00
0.00
4,527.11
4,527.11
289.12
289.1
Hours of Attendance Procedure Courses
(a) Noncredit (Part lV.C.)
(b)Credit (Part lV.D.)
3. Alternative Attendance Accounting Procedure
(a) Weekly Census Procedure Courses (Part V.)(Credit)
(b) Daily Census Procedure Courses (Part Vl.XCredit)
(c) Noncredit lndependent Study/Distance Education Courses
10.51
10.51
589.34
589.34
354.78
354.78
214.02
214.O2
(Part Vll.C.)
0.00
0.0c
D. Total FTES
6,748.75
6,748.7a
SUPPLEMENTAL INFORMATION *"*
ln-service Tratning Courses (FTES)
Basic Skills Courses and lmmigrant Education
1. Non-Credit
2. Credit
*
299.96
(FTES)
0.00
870.30
California Comm unity Colleges
2012-13 APPORTIONMENT ATTENDANCE REPORT
Non-Residents
Annual Period
HartnellCGD
Date Due in Chancellor's Office: July
i5,
2013
HartnellCollege
l. Full-Time Equivalent Student
A. Summer lntersession (Summer 2012 Only)
1. Noncredit (Parts lV.A.1 + Vll.A.3.)
2. Credit (Parts lll.A.1. + lV.A.1. + Vl.A.1.)
B. Summer lntersession (Summer 2013 - prior to July 1 , 2013)
1. Noncredit (Parts lV.B.1 + Vll.B.3.)
2. Credit (Parts lll.B.1. + lV.B.2. + Vl.B.1.)
C. Primary Terms (Exclusive of Summer lntersession)
1. Census ProcedureCourses
(a) Weekly Census Contact Hours (Part il.)
(b) Daily Census Contact Hours (Part tll)
Attendance FTES* of NonResidents
0.00
0.00
1.74
1.74
0.0c
0.00
0.00
0.00
30.90
30.90
6.35
6.35
2. Actual Hours of Attendance Procedure Courses
(a) Noncredit (Part lV.C.)
(b) Credit (Part lV.D.)
3. Alternative Attendance Accounting Procedure
(a) Weekly Census Procedure Courses (Part V.)(Credit)
(b) Daily Census Procedure Courses (Part Vl.)(Credit)
(c) Noncredit lndependent Study/Distance Education Courses
0.03
0.03
4.09
4.09
11.83
11.83
1.97
1.97
(Part Vll.C.)
0.00
0.00
D. Total FTES
56.91
56.91
California Community Colleges
2012-13 Faculty Contact Hours
Adjustment to Full-Time Equivatent Students (FTES)
Date Due in Chancellor's Office:
HartnellCCD
AnnualPeriod
15,2013
HartnellCollege
FACULW CONTACT HOURS
References:
Education code Section 84890;
Title 5 Sections 55700ff and 55720ff
Total Faculty Contact Hours
of lnstruction Released for
Flex-Time Activities (see
lnstructions 2 & 3)
Total Faculty Contact Hours
of lnstruction (actual teaching
hours) of All lnstructors in the
Academic Year Exclusive of
Any lntersession (see
lnstructions 5)
F Factor
A. Credit Courses
1. Weekly Census Procedure Courses
2. Daily Census Procedure Courses
0.00
0.00
1.0000
3. Positive Attendance Credit Courses
0_00
0.00
1.0000
4. Altemative Attendance Accounting Procedure
a. Weekly Census Procedure Courses
b. Daily Census Procedure Courses
0.00
0.00
1.0000
0.00
0.00
{.0000
0.00
0.00
1.0000
B. Noncredit Courses
1. Positive Aftendance
2. Noncredit Distance Education
California Community Colleges Apprenticeship Attendance Report
Page 1 of
1
Calt ronx tn Cclt'ttutl rxtrt" Co LLEeEs
() l: l'!a I
C ll AN (: l, l l.il l|r
APPRENTICESHIP ATTENDANCE REPORT
HARTNELL CCD
2012-2013 P3
lcertiReo on o7110/2013 05:02 pM)
APPRENTICE HOURS OF INSTRUCTION
Reference:
Budget Act of 2012-2013
Credit
1st Period - 0710112012 - 1213112012 (Due on 0,1115t20131
Noncredit
Total
921
0.00
921.00
2nd Period - 0110112013 - O4l15l2O'13 (Due on 04t20t20131
384.00
0.00
384.00
3rd Period - 04l'1612013 - 06/30/2013 (Due on 07l,tit201gl
888.00
0.00
888.00
2,193.00
0.00
2,193.00
Period - 0.00
1st Period - 0.00
2nd Period -
2nd Period -
0.00
1,U2.00
TOTAL Number of DISTRICT RSI Hours Most RECENTLY Certified by CCCCO =>
0
Annual Total
lst
PROJECTED ANNUAL TOTAL
(lnclude on the Fll3t and Second Perlod Reports an estlmate of apprcnflce houE that
closely rcflects what the dlstrlct axpects to generate as ofthe Annual Report.)
Period - 0.00
2nd Period 1,U2.00
lst
Gertification
For Supplemental lnformation, contact
Name: Mary Dominguez
Title: Dean Enrollment Seruices
Phone: (831) 755-6174
Signature:
Daie. 0711012013 05:02 PM
Far
(831) 759-6014
EMail : mdomingu@hartnell.edu
V l, the district chief executive officer, hereby certify that, to the best of my knowledge and belief (1) this report is true and
correct, and (2) all data have been recorded and complied in accordance with provisions of the Education Code, Title 5
regulations adopted by the Board of Governorc, and instructions on the form.
further certify that I have determined through consultation with staff directly responsible that (1) hours reported on this
lorp tor St9!e apportionment include only classes of related and supplemental ins{ructibn for indentured appreniices pursuant
to Section 3074 ofthe Labor Gode; have been computed according to ltem 6870-l01-0001(4), BudgetAct ot-iOtZ and Education
Code Sections 8150-814t; does not include any new apprenticeship training program(s) that has not been approved by the
Chancellor, pursuant to ltem 6870-101-0001(4Xa), Budget Act ol 2012, and (2) the hours reported herein are not included on the
CCFS-320 "Apportionment Aftendance Report'.
Because funding is based on hours of instruction, the original signature of the district chief executive officer is required.
Please FAX copy of signed certification page to Barry Noonan (916)445.6268 and mail original signed certification page to:
Paul Barth, Apprenticeship Coordinator
Educational Services Division
California Community Colleges Chancellor,s Office
1102 Q Street,3rd Floor
Sacramento, CA 9581 1-6539
Send to
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711012013
AGENDA ITEM FOR BOARD MEETING OF:
Title
August 6, 2013
Number
V. A.
Minutes
Area
Office of Superintendent/President
Prepared by Willard Lewallen,
Superintendent/President
Status
Consent
BACKGROUND / SUMMARY
Submitted for review and consideration of adoption are the following minutes:
June 18, 2013, Special meeting and Development
July 2, 2013, Regular Meeting
RECOMMENDATION
The administration recommends that the Board of Trustees review, revise as appropriate, and
adopt the minutes presented.
Unadopted
HARTNELL COMMUNITY COLLEGE DISTRICT
MINUTES
Special Meeting of the Board of Trustees
Building B, Room 208
411 Central Avenue
Salinas, California
June 18, 2013
OPEN SESSION
Meeting called to order at 5:05 p.m. by Trustee DePauw.
PLEDGE OF
ALLEGIANCE
Dr. Lewallen led the Pledge of Allegiance.
ROLL CALL
Candi DePauw, President
Patricia Donohue, Vice President
Bill Freeman
Elia Gonzalez-Castro
Ray Montemayor
Demetrio Pruneda
Elaine Duran Luchini, Student Trustee
Willard Lewallen, Board Secretary/Superintendent/President
PUBLIC COMMENTS
Ron Chesshire, Monterey/Santa Cruz BCTC, addressed the upcoming project labor
negotiating committee meeting.
TENTATIVE BUDGET
2013-14
The board received a presentation on the tentative budget from Alfred Muñoz, Vice President
of Administrative Services at their meeting of June 4, 2013. At that meeting, Mr. Muñoz
recommended that the board consider adopting the tentative budget at their meeting of June
18th. In addition, he stated that he would update the board on the progress in revising the
tentative budget to the final budget so that the board could adopt the final no later than
September 15, 2013.
Motioned(Donohue), seconded (Pruneda), by vote of 6-0 and by advisory vote of Aye (DuranLuchini), the board moved to adopt the tentative budget, set September 3, 2013 @ 5 p.m. as
the date and time for a public hearing, and set September 3, 2013 as the date to adopt the final
budget for fiscal year 2013-14.
Absent: Padilla-Chavez
Prior to the vote, Dr. Lewallen stated that the college is working through a process to
identify and prioritize resource allocation request for next year. Much of this work cannot
be completed until the Governor signs the budget; however, legislature has concluded its
work and the budget may pass earlier than in years before. Further, he stated that the
college underwent an inclusive budget development process and a number of requests
(campus-wide) were submitted based on program reviews and assessment. In addition,
those same requests are linked to strategic priorities. Dr. Lewallen then distributed an
example of a budget proposal submitted so that the board could get a glimpse of the type of
proposals under consideration.
ADJOURNMENT
The meeting adjourned at 5:15 p.m.
Candi DePauw
Board of Trustees President
HCCD – SPECIAL MEETING OF THE BOARD– JUNE 18, 2013
Willard Lewallen, Ph.D.
Board Secretary
Page 1 of 1
Unadopted
HARTNELL COMMUNITY COLLEGE DISTRICT
MINUTES
Board of Trustees – Board Development
Building B, Room 208
411 Central Avenue
Salinas, California
June 18, 2013
OPEN SESSION
Meeting called to order at 5:16 p.m. by Trustee DePauw.
PLEDGE OF
ALLEGIANCE
This meeting immediately followed a special meeting where Dr. Lewallen led the
pledge of allegiance.
ROLL CALL
Trustee DePauw noted that all members remained in attendance, including Trustee
Padilla-Chavez who arrived at the adjournment of the Special Meeting.
PUBLIC
COMMENTS
There were no public comments.
PRESENTATIONS
Outreach and
Partnerships
The board received a presentation that focused on college partnerships, pathways,
and outreach efforts that support student access, engagement, and success.
Dr. Lewallen stated that, due to the magnitude of partnerships, tonight’s presentation
is one of two that the board will receive over the next few months. Jackie Cruz,
Director, Advancement, stated that the college has over forty different partnerships
with higher education, K-12, industry, as well as community-based organizations.
Further, she stated, through some of these partnerships over 4,000 additional youth
are impacted. She commended staff for their foresight, vision, and wisdom in
knowing the importance of investing in building a future pipeline to ensure that
students have the strong foundational skills that are needed to be successful before
entering college.
Presented to the board were the following programs:
CSIT-In-3
Presented by: Joe Welch, Faculty and Melvin Jimenez, Program Manager and
Internship Coordinator
CSIT-In-3 is a bachelor’s degree program in computer science and information
technology that is completed in three years. This collaboration, between Hartnell and
CSUMB, is cohort based and has built-in internships, research projects, and
integrating experiences. For fall, there are 37 students, 23 of which have been
awarded $30,000 scholarships from the Matsui Foundation. Director Jackie Cruz
acknowledged both Dr. Kelly Locke and Andy Newton for their support in this
program.
The board thanked Joe and Melvin for their presentation and praised them for their
work.
HCCD – BOARD DEVELOPMENT – JUNE 18, 2013
Page 1 of 3
Alisal Health Professions Workforce Pathways Partnership Grant (AHPWPP)
Melissa Castillo, School-to-College Pathway Coordinator; Barby Wunsch, Jeanne
Curtis, 6th grade Teacher, Alisal Elementary School; and Eddie Ruano, Student,
spoke about the various programs supporting the Alisal Health Professions
Workforce Pathways Partnership.
The Alisal Health Professions Workforce Pathways Partnership is one of several
investments made by the California Endowment aimed to prepare youth seeking
careers in the health field. To support this effort, the AHPWPP has partnered with
the Naval Postgraduate School, Lyceum of Monterey County; Chevron, SVMH,
Natividad Medical Center, CHOMP, Alisal Union School District, and Salinas Union
High School District. The programs include:
Elementary
• Mimio interactive whiteboards and student response systems, aligned with
common core standard curriculum, in 25 elementary classrooms at the
Alisal Union School District.
Middle Schools
• Junior Upcoming Medical Professional (JUMP) clubs at La Paz and El
Sausal middle schools
• Summer Health Career Campus offered at the Hartnell College Alisal
Campus, July 15-18, 2013
• Chevron STEMzone
High Schools
• Alisal High School Health Academy
• HOSA Clubs at Everett Alvarez and Alisal High Schools
• National Leadership Conference
• Summer Health Institute with SVMH
• Healthcare Panel Discussions
• Allied Healthcare Career Fairs
Hartnell College
• Summer Bridge Program
• Academy for College Excellence
• K-16 Bridge Program
• Math Academy
• Student Internships
At the conclusion of the presentation, the board thanked each of the presenters and
applauded their work. In addition, the board stated they continued to be amazed with
all that happens at the college. Also, they thanked Jeanne Curtis for her
extraordinary work.
Five-Year Capital
Construction Plan for
2015-2019
Joseph Reyes, Director of Facilities and Asset Management, provided an overview of
the Five-Year Capital Construction Plan stating that the plan is a living document,
allowing the district to update annually. The board then focused on Page 5 of the
plan which lists district projects priority order. Trustee DePauw stated that the board
will consider approval to submit the plan to the Chancellor’s Office at their meeting
of July 2, 2013. (Appendix A)
HCCD – BOARD DEVELOPMENT – JUNE 18, 2013
Page 2 of 3
EARLY
RETIREMENT
INCENTIVE
Alfred Muñoz, Vice President of Administrative Services, provided the board with
an update on the early retirement incentive. He reviewed the financial impact for
two scenarios (8 faculty retirees and 3 faculty retirees/3 management retirees). Per
Education Code 22714 and the resolution of the Board of Trustees, the early
retirement incentive must be cost neutral to the District. As of this meeting, three
faculty and three managers have submitted letters of retirement some of which are
contingent upon the implementation of the incentive. It is still possible to implement
the program provided that additional faculty members submit a letter of retirement
before July 7, 2013 and that the overall impact of all retirees remains cost neutral to
the District. Dr. Ann Wright, HCFA, stated that she sent an email to faculty
reminding them about the incentive and stated that, if at least one more faculty
retired, the cost would be neutral. The board asked several questions related to health
benefits for retirees and their families, the replacement cost for faculty versus
managers, and the legal requirement to implement the program.
ADJOURNMENT
The meeting adjourned at 7:25 p.m. in memory of Reggie Kenyon, adjunct of the
college and in memory of those who lost their lives at Santa Monica Community
College.
Candi DePauw
Board of Trustees President
HCCD – BOARD DEVELOPMENT – JUNE 18, 2013
Willard Lewallen, Ph.D.
Board Secretary
Page 3 of 3
APPENDIX A
Calif. Comm. Colleges
No. Project
ASF
Occupancy
Total Cost
Five Year Construction Plan
District Projects Priority Order
Hartnell Joint CCD
Source
2013/2014
2014/2015
1 Center for Assessment and Lifelong Le
0
2010/2011
$10,961,000
State
$6,881,000 NonState
Hartnell College
2 Center for Applied Technology
2010/2011
$13,172,000
State
$13,337,000 NonState
Hartnell College
3 Technical Training Building
12,823
2013/2014
$6,400,000 NonState
Hartnell College
4 PE Fieldhouse
NonState
Hartnell College
(C)(E)
$350,000
5 CAB Modernization (North)
2013/2014
$1,850,000 NonState
Hartnell College
(C)(E)
$1,400,000
6 Science Building
16,631
2015/2016
$28,065,000
Hartnell College
(C)
(E)
$24,660,000
$1,307,000
2013/2014
$350,000
NonState
7 Health Science and Nursing Building
13,330
2020/2021
$10,494,000 NonState
Hartnell College
8 CAB ADA Compliance (Exterior)
2013/2014
$541,500 NonState
Hartnell College
(C)(E)(P)(W)
$541,500
9 CAB Elevator
Hartnell College
(C)(E)(P)(W)
$491,500
2013/2014
$491,500
NonState
Page 5
Schedule of Funds
2015/2016
2016/2017
2017/2018
(P)(W)
$873,000
10 Modernization of Merrill Hall
2015/2016
$777,500 NonState
Hartnell College
(P)(W)
(C)(E)
$125,000
$652,500
11 CAB Modernization (South)
2016/2017
$700,000 NonState
Hartnell College
12 Campus Signage
2013/2014
$126,000
NonState
Hartnell College
(C)(E)(P)(W)
$126,000
NonState
Hartnell College
(C)
$2,500,000
13 Alisal Solar Project
2013/2014
$2,500,000
6/12/2013
(P)(W)
$80,000
(C)(E)
$620,000
2018/2019
(C)(E)
$9,621,000
2019/2020
Unadopted
HARTNELL COMMUNITY COLLEGE DISTRICT
MINUTES
Regular Meeting of the Board of Trustees
July 2, 2013
Main Campus / Building B, Room 208
411 Central Avenue
Salinas, CA 93901
OPEN SESSION
Meeting called to order at 5:00 p.m. by Trustee DePauw on the Main Campus,
411 Central Avenue, Building B, Room 208.
Trustee Freeman requested to amend the agenda to remove the item
concerning the lease-leaseback because he believes another member is being
pressured and because the board voted to approve the lease-leaseback, project
labor agreement, and committee to negotiate the project labor agreement. He
stated bringing back the item is wrong and said it should not have been
allowed.
Trustee DePauw responded that the process to include an agenda item was
followed and Trustee Padilla-Chavez stated that she was uncomfortable
having the discussion because accusations are being made without
verification.
PLEDGE OF ALLEGIANCE
Trustee Padilla-Chavez led the Pledge of Allegiance.
ROLL CALL
Candi DePauw, President
Patricia Donohue, Vice President
Bill Freeman
Elia Gonzalez-Castro (arrived at 5:14 p.m.)
Ray Montemayor
Erica Padilla-Chavez
Demetrio Pruneda
Elaine Duran Luchini (Student Trustee)
Dr. Willard Lewallen, Board Secretary/Superintendent/President
PUBLIC COMMENTS
Community member, Ken Dursa, spoke about the difficulty he experienced
with the process of auditing a class and stated that the college website is not
user friendly.
Patricia Coyt and Esmeralda Moreno urged the board to allow them the
opportunity to work on the construction of the new science building.
SWEARING IN OF
STUDENT TRUSTEE
Trustee DePauw administered the oath of affirmation to student trustee Elaine
Duran for academic year 2013-14.
REPORTS FROM
ORGANIZATIONS AND
There were no reports from the Associated Students, Faculty Association, and
Academic Senate due to summer recess.
HCCD REGULAR MEETING – JULY 2, 2013
Page 1 of 9
LOCATIONS
CSEA – Stephen Otero reported that the classification study is complete and
he thanked the board for approving the process and the administration for
working with CSEA.
L-39 – Dale Fuge reported that L-39 looks forward to the results of the golden
handshake and classification study.
Alisal Campus – Dr. Zahi Atallah reported on the following:
1. Finalized Welding faculty search.
2. Met with Monterey County Economic Development Department and
WIB to figure out ways to provide training for returning veterans and
others.
3. Al Graham, faculty, will be training in Wisconsin to work on revising
the curriculum for the Ag Fabrication program.
4. Diesel Program overwhelmed with requests for students to join as
technicians in various companies as well as internships. Caterpillar, Inc.
wants to come in and provide assistance, donations and technical
knowhow.
South County/King City Education Center Renta Funke reported on:
1. Updated MOUs for facilities use for south county course offerings.
2. Met with the city manager to determine needs for city employees.
3. Met with the county librarian in Greenfield and training director at Fort
Hunter Liggett to determine course needs for about 400 individuals.
4. Met with Student Trustee Duran on increasing student connections
between South County and main campus.
5. Participated in a regional planning meeting for a parent university in the
fall.
6. Attended an online teaching conference in Long Beach, CA.
Information learned will help with the college’s distance education plan.
7. She and Spanish speaking students are working with King City Chamber
on an El Grito event.
After Ms. Funke’s report, the board asked questions related to low enrollment
and distance education. There was some discussion on the availability of
printed schedules to south county residents and the delivery of adult education
by community colleges.
President's Report
Dr. Lewallen reported on the ribbon cutting for the Alisal Campus solar
project and passed around plaques/certificates from Chevron and
Assemblymember Luis Alejo. In addition, he reported the WELI program
received recognition for the program at a recent meeting of the Housing
Authority. Also, he announced that this day is his one-year anniversary and
he thanked the staff, the board, and the community for welcoming him and
supporting him during his first year. He looks forward to next year.
BOARD RECESS/
RECONVENE
HCCD REGULAR MEETING – JULY 2, 2013
The board recessed at 5:40 p.m. and reconvened at 5:55 p.m.
Page 2 of 9
PRESENTATION
Refinancing Opportunity for
Measure H
Alfred Muñoz, Vice President of Administrative Services, introduced Ivory
Li, Senior Vice President, Piper Jaffray. Ms. Li presented the board with an
opportunity to refinance a portion of the issued bonds which would reduce the
total debt for local taxpayers. (Appendix A) Ms. Li provided an overview of
Measure H that included the tax rate performance. She then provided an
overview of the refinancing opportunity stating an estimate of total savings to
local taxpayers could range from $500,000 to $2.5 million. Ms. Li stated that
her advice is to prepare the district to move forward only when and if the
market conditions are right and urged the board to consider directing the
administration on how to move forward.
After the presentation, the board asked about the projected savings for local
taxpayers, interest rates, and administrative fees.
New Governance and
Planning Model
Dr. Lewallen presented the college’s new governance and planning model to
be implemented academic year 2013-14. (Appendix B) He reported that
representatives from employee groups met and conducted an assessment of
the current structure and made recommendations. Dr. Lewallen reviewed a
chronology of events and activities that led to the final version of the district’s
new governance and planning model. The model includes seven councils,
each to include representatives from faculty, classified staff, students, and
administrators. This model is common among other colleges and will
increase communication across the campus. Dr. Lewallen pointed out that the
model includes an accreditation council which is not common among other
colleges. The board stated that they are pleased with the model and thanked
Dr. Lewallen and staff for all of their work.
CONSENT AGENDA
Motioned (Padilla-Chavez) seconded (Donohue) and by vote of 7-0 and by
advisory vote of Aye (Student), the board moved to approve and/or ratify
consent items A through F, H, and I.
Consent item G was pulled for separate vote. (Montemayor)
A. MINUTES
The board adopted the minutes of the May 28, 2013 (Development) and
June 4, 2013 (Regular) meetings as submitted.
B. DISBURSEMENTS
The board ratified the disbursements from any or all of the following funds:
general; debt service; bookstore; child development; capital outlay projects;
scheduled maintenance; property acquisition; bond projects; cafeteria; selfinsurance; retirees health benefits; associated student body; scholarship, loan,
and trust; and intercollegiate athletics.
C. STUDENT INSURANCE
The board approved to extend the agreement with Student Insurance USA for
the administration and payment of student liability insurance claims, effective
August 1, 2013 through July 31, 2014. The cost of this service is $124,456
and paid from unrestricted general funds.
D. AGREEMENTS FOR HIGH
SCHOOL EQUIVALENCY
PROGRAM (HEP)
The board approved to enter into agreements with the Salinas Education
Center, the Soledad Community Education Center and the Clinica de Salud
del Valle de Salinas for HEP at a cost of approximately $400 per student,
effective July 3, 2013 through June 30, 2014.
HCCD REGULAR MEETING – JULY 2, 2013
Page 3 of 9
E. GRANITEROCK
COMPANY AGREEMENT
The board ratified the agreement between HCCD and Graniterock Company
for the Earthwork Project. The cost of the project is $103,180 paid from
Measure H funds.
F. MONTEREY/SALINAS
TRANSIT
The board approved the agreement between HCCD and the Monterey/Salinas
Transit to offer a one-way Free Fare Zone for students from the Main and
Alisal Campuses and/or the King City Education Center effective August 1,
2013 through July 31, 2016.
Trustee Padilla-Chavez stated that she is delighted this service continues to be
available to students. Dr. Lewallen thanked Dr. Romero Jalomo, Vice
President of Student Affairs for his work on this agreement.
G. APPOINTMENTS TO THE
BOND OVERSIGHT
Motioned (Gonzalez-Castro), seconded (Padilla-Chavez), and by vote of 4-3
and by advisory vote of Aye (Student Trustee), the board moved to appoint
John Buttgereit as the college support organization representative, and Dennis
Donohue as the business representative to the Bond Oversight Committee for
a two-year term, effective July 3, 2013.
Yes: DePauw, Donohue, Gonzalez-Castro, Padilla-Chavez
No: Freeman, Montemayor, Pruneda
Trustee Pruneda stated that he does not know John Buttgereit, questioned a
conflict of interest for Dennis Donohue, questioned if the two could relate to
the community-at-large, and asked who selected the two individuals. Dr.
Lewallen responded that there is no formal nomination process. As such, he
approached the two individuals and is making the recommendation.
H. BOARD TRAVEL
The board moved to approve the travel for Student Trustee Duran-Luchini to
attend the Community College League of California Annual Student Trustee
Conference, August 16-17, 2013, Embassy Suites, Garden Grove, California.
The cost (travel, lodging, registration, meals) is estimated at $1,500 paid from
unrestricted general funds designated for board education/development.
I. PERSONNEL ACTIONS
The board approved and/or ratified personnel actions. (Appendix C )
ACTION ITEMS
LEASE-LEASEBACK
CONSTRUCTION
DELIVERY METHOD
PUBLIC COMMENTS
John Haupt, Blach Construction, urged the board to keep the lease-leaseback
construction delivery method for the new science building.
Ron Chesshire, Monterey/Santa Cruz Building Construction Trades
Council, stated the lease-leaseback/project labor agreement is the best
approach, questioned why the item was being discussed, and questioned
public comments before board discussion.
Dick Johnson, community member, urged the board to listen to the
community and local workers by not supporting a project labor agreement.
Paul Farmer, CEO Salinas Valley Chamber of Commerce, and on behalf of
the Salinas Tax Payers Association, urged the board to rescind the actions of
March 5th because it allows the board the freedom to make the decision to
HCCD REGULAR MEETING – JULY 2, 2013
Page 4 of 9
select the best contractor for the project and that limiting choices increase
cost at the expense of the community.
Nicole Goehring, ABC, encouraged the board to rescind their actions of
March 5th, to do what is in the best interest of the community, and urged to
follow in the footsteps of the Coast CCD who have recently reversed their
decision.
Chris Burditt, IBEW 234, asked for the opportunity for students to work on
the new science building and stated that students worked on two of four
current college projects. He urged the board to do the right thing by
supporting the PLA and that a PLA is not exclusive.
Jim Conway, CA Construction Industry, spoke in support of moving
forward with the lease-leaseback and project labor agreement to construct
the new science building.
Steve Rios, JATC student, asked for the opportunity for students to work on
the new science building through the use of a project labor agreement.
Don Chapin, Chapin, Inc., stated he pleased the board is re-discussing this
issue and clarified that he made no threats to anyone, believes the board
does a great job and believes it is unfair to only have three minutes to
address the board on such an important issue. He stated that many Hartnell
students are currently working on the Public Recreation Unlimited $7
million project. He urged the board to remove the project labor agreement,
to keep the playing field level and to keep opportunities for competition
equal, whether union or not.
Bill Lipe, Salinas Business Owner, stated he believes the college does not
need a project labor agreement; that it is detrimental to the community; keep
it equal and give everyone a chance.
BOARD DISCUSSION
Prior to the vote, the board discussed the matter at length.
Trustee Gonzalez-Castro thanked everyone for attending the meeting. She
read aloud a statement that she said she wrote with everyone and every
board action in mind. She stated that tonight’s action is necessary because
she realized that her priority as a board member is the students, employees,
and faculty. She supports the college mission to provide access to education
to anyone in the community who wants one. To accomplish this, she
believes, it is the board’s responsibility to be financially prudent, especially
during these times. Further, she stated, she understands that the union feels
that they have not had their fair share in Measure H projects; however,
statistics show that over 74% of these funds have gone to local workers, that
the board has been fair in supporting labor and local interests. She stated
that, with competition, comes efficiency and it is this reason that she was
never fully convinced to use lease-leaseback; that she supports the bid,
design, build method; that projects remain to be completed and that this
method is the best approach for our students and community. The board
must be mindful and stretch the Measure H funds as far as possible. She
HCCD REGULAR MEETING – JULY 2, 2013
Page 5 of 9
stated that this is not a personal issue; that she has nothing against unions or
business owners; that she believes this decision is in the best interest of the
students and community.
Trustee Freeman stated that he is puzzled why the board is discussing this
item when the board voted on the issue. He stated that change orders for the
CAT building were over 27% and believes the lease-leaseback would reduce
change orders. He stated that he has lost motions many times and has never
has asked for a re-vote. He stated that he believes if this motion is successful,
it will close doors for many. He cannot support the motion.
Student Trustee Duran-Luchini stated that she supports the motion and
supports keeping the process equal and opened to all.
Trustee Montemayor asked legal counsel to clarify the motion. Tom
Manniello, legal counsel, stated that the motion is to rescind the board’s
action to authorize the use of the lease-leaseback construction; to rescind
their action to approve the Request for Proposals and Qualifications for the
lease-leaseback construction services, as well as the requirement for the
inclusion of a project labor agreement; and to rescind their action to appoint
Board members and a HCCD employee to the project labor agreement ad
hoc negotiation committee. Trustee Montemayor stated that overages are a
concern for him (referring to the CAT). He reported that the first PLA
meeting went really well. The ad hoc committee spoke about matters that
are dear to him such as helmets to hard hats – veterans and women. He
stated that he is disappointed and questioned the purpose of board
development sessions.
Trustee Pruneda stated that he believes the Chamber Board of Directors has
had input in this decision due to the involvement of members and due to an
article published by the Chamber. He stated that he was excited with the
lease-leaseback and PLA because of the opportunity to increase the
participation of apprentices, women, veterans, minorities, local workers, and
fair wages. He stated that statements made by Don Chapin at the last
meeting were bothersome to him. He stated that Salinas faces a 10.2%
unemployment rate and is uncertain if the non-union contractors pay fair
wages and that he is disappointed with the motion to rescind the board’s
decision.
Trustee Padilla-Chavez stated that she is surprised by statements made this
evening because she has been consistent with her stance. She encouraged a
conversation so that she can be clear. She recalled that the board
implemented a procedure and policy for change orders for the purpose of
accountability; that the implementation of this process signals the board is
going in the right direction and does not believe what happened with the
CAT building will happen again.
Trustee Padilla-Chavez called for the question and the board voted.
MOTION/VOTE
HCCD REGULAR MEETING – JULY 2, 2013
Motioned (Gonzalez-Castro), seconded (Duran-Luchini), by vote of 4-3 and
by advisory vote of Aye (Student Trustee) the board moved to rescind: the
Board’s March 5, 2013 action authorizing the use of the lease-leaseback
Page 6 of 9
construction contracting method for the construction of the Science
Building; the Board’s May 7, 2013 action approving the Request for
Proposals and Qualifications for the lease-leaseback construction services,
as well as the requirement for the inclusion of a project labor agreement; and
the Board’s June 4, 2013 action to appoint Board members and a HCCD
employee to the project labor agreement ad hoc negotiation committee.
Yes: DePauw, Donohue, Gonzalez-Castro, Padilla-Chavez
No: Freeman, Montemayor, Pruneda
AUTHORIZATION TO
UTILIZE DESIGN-BID-BUILD
CONSTRUCTION DELIVERY
METHOD
Motioned (Padilla-Chavez), seconded (Gonzalez-Castro), by vote of 4-3 and
by advisory vote of Aye (Student Trustee) the board moved to authorize the
administration to utilize the traditional design-bid-build construction
contracting method for the construction of the Science Building.
Yes: DePauw, Donohue, Gonzalez-Castro, Padilla-Chavez
No: Freeman, Montemayor, Pruneda
Trustee Montemayor asked about the advantages/disadvantages to using this
construction method. Trustee Padilla-Chavez responded that she believes
this approach is best because the competition could drive down the cost,
force applicants to be efficient, the board has mechanisms in place to control
change orders, and that the board has adopted a resolution to encourage
local participation in response to bids and encouraged the administration to
look into this possibility.
PUBLIC COMMENTS
Ron Chessire, Monterey/Santa Cruz, BTC, addressed the lease-leaseback
and questioned why supporters changed their minds.
BUDGET REVISIONS
Motioned (Donohue) seconded (Padilla-Chavez) by vote of 7-0, and by
advisory vote of Aye (Student Trustee), the board moved to ratify the budget
revisions numbered 10336 to 10364.
FIVE YEAR CAPITAL
CONSTRUCTOIN PLAN
Motioned (Gonzalez-Castro) seconded (Donohue) by vote of 7-0, and by
advisory vote of Aye (Student Trustee), the board moved to approve the
submittal of the Five-Year 2015-2019 Capital Construction Plan to the
California Community College Systems Office.
BOARD POLICY 5500
Motioned (Padilla-Chavez) seconded (Donohue) by vote of 7-0, and by
advisory vote of Aye (Student Trustee), the board moved to approve the
final reading of revised board policy 5500, Standards of Student Conduct.
ELLUCIAN AGREEMENT
FOR DATATEL
IMPROVEMENTS
Motioned (Padilla-Chavez) seconded (Donohue) by vote of 7-0, and by
advisory vote of Aye (Student Trustee), the board moved to approve the
agreement with Ellucian for professional services and new products in
support of the action plan to improve the effective utilization of Colleague
(Datatel).
John Sword and Aurora Mendez, faculty, spoke in support of the early
retirement incentive and urged the board to move forward because they
believed there would be a cost savings to the district if replacements were
hired at the lower end of the pay scale.
PUBLIC COMMENTS
AMEND: RESOLUTION 13:5
EARLY RETIREMENT
INCENTIVE
Trustee Pruneda stated that he is puzzled why the district is unable to
HCCD REGULAR MEETING – JULY 2, 2013
Page 7 of 9
determine if there will be a cost savings. Dr. Lewallen responded that it is a
challenge to make these predictions without knowing the salary placement of
new hires; that the estimates are based on an average and that these data do
not, at the current time, reflect a savings or are not cost neutral – a legal
requirement to implement the program. In addition, Dr. Lewallen stated that
the program would require the approval of the County Office of Education
and STRS.
Trustee Montemayor stated that he supports the amendment and hopes that
the district can provide the incentive to the retirees.
Trustee Padilla-Chavez stated that she trusts the hiring process and that
decisions need to be based on hiring the best because our students deserve the
best.
Motioned (Gonzalez-Castro) seconded (Padilla-Chavez) by roll call vote of 70, and by advisory vote of Aye (Student Trustee), the board moved to amend
Resolution 13:5, Early Retirement Incentive for STRS Members. The
amendment would reduce the number retirees to fewer than seven and must
remain cost neutral, at minimum.
INFORMATION ITEMS
CONSTRUCTION PROJECTS
– UPDATE
The board received an updated, written report on the current construction
projects. The report is on Page 177 of the July 2, 2013 meeting agenda packet
posted at: http://www.hartnell.edu/board/packets/070213.pdf
BUDGET UPDATE
Alfred Muñoz, Vice President, Administrative Services, presented a budget
update as of May 31, 2013. The presentation is on page 180 of the July 2,
2013 meeting packet posted:
http://www.hartnell.edu/board/packets/070213.pdf
FINANCIAL STATEMENTS
The board received the financial statements ending May 31, 2013.
REPORTS FROM THE
BOARD
Student Trustee Duran reported that she pleased to serve another year; that
she attended the ribbon cutting for the solar panels. She thanked the board for
approving her to travel to attend an upcoming conference; that she will serve
as one of the at-large senators for the Associated Students and is a delegate
for Region 4, Student Senate for Community Colleges.
Trustee Freeman reported that he attended the ribbon cutting for the solar
panels and suggested that the college purchase Central Park for student
activities and events because the City cannot maintain the park.
Trustee Padilla-Chavez reported that she spoke to a WELI cohort –they are a
great group of women and she encouraged panther pride at any of the multiple
4th of July parades.
Trustee Gonzalez-Castro stated that she was proud to read about the solar
project in the paper and she clarified that she was not threatened or bullied
and that the decisions the board makes are difficult. She hopes the board can
HCCD REGULAR MEETING – JULY 2, 2013
Page 8 of 9
continue to give the best to the students and community.
Trustee Donohue congratulated Debra Kazcmar for her appointment as Dean.
Trustee DePauw thanked Dr. Lewallen and staff for their work on the new
governance model, accreditation, and strategic plan; she appreciates all of
their efforts and work.
MOVE TO CLOSED
SESSION
The board, Dr. Lewallen, Superintendent/President, Terri Pyer, Associate
Vice President, Human Resources, and legal counsel, Tom Manniello, moved
to closed session at 8:20 p.m. to discuss:
1.
Public Employee Performance Evaluation
(Government Code Section 54957)
Title: Superintendent/President
2.
Conference with Labor Negotiator
(Government Code Section 54957.6)
Employee Unit: Hartnell College Faculty Association
Agency Representative: Terri Pyer
3. Conference with Legal counsel - Anticipated Litigation
(Government Code § 54956.9(b))
Significant Exposure to Litigation: 1 Case
RECONVENE PUBLIC
SESSION / REPORT OUT
FROM CLOSED SESSION
Trustee DePauw reconvened the public session at 10:19 p.m. and reported the
board took no action in Closed Session.
ANNOUNCEMENTS
Next meetings:
1. July 16, 2013, 5:00 p.m., Board Development
2. August 6, 2013, 5 p.m., Regular Meeting
3. September 3, 2013, 5 p.m. Regular Meeting
ADJOURNMENT
The meeting adjourned at 10:20 p.m. in memory of the 19 Arizona
Firefighters who recently lost their lives.
Candi DePauw
Board President
HCCD REGULAR MEETING – JULY 2, 2013
Willard Lewallen, Ph. D.
Board Secretary
Page 9 of 9
Appendix A
Presentation to the Board of Trustees
Regarding Refinancing Opportunity
For Measure H General Obligation Bond Program
July 2, 2013
Overview of Measure H General Obligation Bond Program
 Approved by Voters on November 5, 2002
 Passage Rate: 65.7%
 Estimated Tax Rate: $19.83 per $100,000
 Entire $131,000,000 Authorization Has Been Issued in Four Series of Bonds:
– Series 2003A:
$35,000,000
Issued in April 2003
– Series 2006B:
$34,995,518
Issued in June 2006
– Series 2009C:
$12,597,888
Issued in June 2009
– Series 2009D:
$48,405,079
Issued in September 2009
 $29,062,042 Refunding Bonds Were Issued in April 2005 to Refinance a Portion of Series A
Bonds
1
1
6/26/2013
Tax Rate Performance for Measure H
1
2
3
4
5
6
7
8
9
Tax
Year
Actual
Total
Assessed Value
2005
Actual Series 2003A Refunding Series 2006B Series 2009C Series 2009D Combined
Annual $35,000,000 $29,062,042 $34,995,518 $12,597,888 $48,405,079
Tax Rate
Change Debt Service Debt Service Debt Service Debt Service Debt Service Per $100,000
1995-1996
1996-1997
1997-1998
1998-1999
1999-2000
2000-2001
2001-2002
2002-2003
2003-2004
2004-2005
2005-2006
2006-2007
2007-2008
2008-2009
2009-2010
2010-2011
2011-2012
2012-2013
$9,216,665,478
$9,601,484,239
$10,082,583,339
$10,561,614,729
$11,595,575,483
$12,658,968,881
$13,913,458,344
$15,680,423,551
$16,692,389,281
$17,850,991,122
$19,941,566,701
$22,394,154,634
$24,338,030,786
$24,087,625,393
$22,161,439,963
$21,199,638,857
$21,161,813,298
$21,465,020,487
4.18%
5.01%
4.75%
9.79%
9.17%
9.91%
12.70%
6.45%
6.94%
11.71%
12.30%
8.68%
-1.03%
-8.00%
-4.34%
-0.18%
1.43%
$2,772,864
$763,031
$668,501
$1,528,688
$2,138,688
$2,188,688
$2,243,688
$2,303,688
$2,363,688
$2,423,688
$2,488,688
$1,500,573
$1,787,241
$1,882,241
$1,857,241
$1,882,241
$1,927,241
$1,942,241
No
Repayment
Due Until
Fiscal Year
2022-23
No
Repayment
Due Until
Fiscal Year
2022-23
$17.37
$18.62
$17.14
$20.23
$16.09
$18.52
$21.04
$21.42
$23.15
$22.25
Average tax rate has been $19.58 as compared to Tax Rate Statement projection of $19.83.
2
Overview of Refinancing Opportunity
 Similar to Refinancing a Home Mortgage (High Interest Rates  Low Interest Rates)
 Average Interest Rate: 5.16% on Old Bonds vs. 2.98% (Estimated) on New Bonds(1)
 Does NOT Increase Length of Old Bonds (No Extension of Bond Term)
 Amount of Existing Bonds Eligible to be Refinanced: $40,000,000 - $60,000,000
 Estimate of Total Savings to Local Taxpayers (Net of Costs): $500,000 - $2,500,000
 All Transaction Fees are Contingent and Paid from Proceeds of New Bonds
 Length of Time Required to Complete: 45-90 Days
(1) Assumes interest rates as of June 18, 2013 and credit ratings of “Aa2/AA-/ –” ; Preliminary, subject to change.
3
2
6/26/2013
Historical Interest Rates Since Issuance of 2005 Refunding Bonds
6.00%
5.50%
Series
2006B
2005
Refundin
g
5.00%
4.50%
4.00%
Now
Series
2009D
3.50%
3.00%
2.50%
%
2.00%
4/7/13
12/7/12
8/7/12
4/7/12
12/7/11
8/7/11
4/7/11
12/7/10
8/7/10
4/7/10
12/7/09
8/7/09
4/7/09
12/7/08
8/7/08
4/7/08
12/7/07
8/7/07
4/7/07
12/7/06
8/7/06
4/7/06
12/7/05
8/7/05
4/7/05
30-Year "AAA" Interest Rate
Average 30-Year "AAA" Interest Rate
4
Debt Service Comparison & Estimated Savings(1)
Tax
Year
2013-2014
2014-2015
2015 2016
2015-2016
2016-2017
2017-2018
2018-2019
2019-2020
2020-2021
2021-2022
2022-2023
2023-2024
2024-2025
2025-2026
2026-2027
2027-2028
2028-2029
2029-2030
Estimated
New Bonds
Debt Service
$ 1,012,112
$ 1,014,550
$ 33,245,976
245 976
$ 4,755,905
$ 4,954,391
$ 5,212,038
$ 5,434,749
$ 5,664,826
$ 5,912,326
$ 3,335,150
$ 3,443,750
$ 3,656,500
$ 3,886,750
$ 922,750
$ 1,178,250
$ 1,459,250
$ 1,758,750
Old Bonds
Debt Service
$1,073,013
$1,073,013
$3 303 013
$3,303,013
$4,785,679
$4,987,109
$5,245,715
$5,467,378
$5,699,575
$5,946,375
$3,366,988
$3,474,438
$3,686,888
$3,917,250
$1,110,000
$1,370,000
$1,650,000
$1,950,000
Estimated Total Savings to District Taxpayers
(Net of All Fees):
Estimated
Savings
To Taxpayers
$ 60,901
$ 58,462
$ 57,036
57 036
$ 29,773
$ 32,717
$ 33,677
$ 32,628
$ 34,749
$ 34,049
$ 31,838
$ 30,688
$ 30,388
$ 30,500
$ 187,250
$ 191,750
$ 190,750
$ 191,250
$1,258,406
(1) Assumes interest rates as of June 18, 2013 and credit ratings of “Aa2/AA-/ –” ; Preliminary, subject to change.
5
3
6/26/2013
Sample Press Release to Community
Press Release
Hartnell Community College District
Deliver Savings to Local Taxpayers
The Hartnell Community College District is proud to announce its most recent initiative to benefit its students and
community members. This initiative will deliver bond interest rate savings to local taxpayers from the refinancing of
some of the District’s Election of 2002 (Measure H) Bonds.
Under the leadership of the District Board of Trustees, the District administration chose to take advantage of
historically low interest rates to refinance a portion of the Measure H Bonds without extending the term of those bonds.
The District was able to reduce the interest rates on the prior bonds from [5.16%] to [3.02]%, reducing the community’s
tax bill by
b approximately
i
l [$ To
T Be
B Determined]
D
i d] over the
h next [17] years.
(Insert Quote from Board President or Superintendent Lewallen here, if possible)
While the District will not receive any part of the savings, the District Board and administration pursued this
opportunity strictly on behalf of local taxpayers as part of their continued support for the education of the students of its
community.
6
Sample Refinancing Schedule
July 2, 2013
Presentation to Board Regarding Bond Refinancing Opportunity
August
g
6,, 2013
District Board Meeting
g to Approve
pp
Bond Refinancing
g Resolution
Mid-August 2013
Presentations
Meeting at District to Prepare for Bond Credit Rating Agency
Late August 2013
Meetings with Bond Credit Rating Agencies in San Francisco
Early September 2013
Receipt of Bond Ratings
Mid-September 2013
Sale of New Refinancing Bonds
Late September 2013
Closing of New Refinancing Bonds
Press Release to Community
7
4
Hartnell College
·
·
·
·
Mission
Vision
Goals
Strategic Plan
EXTERNAL
ENVIRONMENT
Governance and Planning Model
COUNCILS &
PLANNING GROUPS
APPENDIX B
Academic Affairs
Council
Academic Senate 1
Accreditation
Council
20%
Policies/
Procedures
Administrative
Services Council
1
0987
0000
Trends/
Forecasts
Actions
RE
VIE
W
Labor
Market Info
D
EN
20%
D
EN
20%
Advancement
Council
College Planning
Council
RE
VIE
W
20%
MM
CO
RE
20%
Recommended
MM
CO
RE
Community and
Partners Input
President’s Executive
Cabinet
APPROVE
APPROVE
Plans/Initiatives
Facilities
Development
Council
Resource
Allocation
Faculty
·
·
·
·
·
·
·
Program
Review
Administrators
SLOs
Accreditation
Performance
Indicators
Site Visits
Institutional
Effectiveness
Existing
Plans/
Initiatives
Student Affairs
Council
Technology
Development
Council
Other Committees
and Workgroups
1 – Per collegial consultation, some Academic
Senate items do not go to CPC
Communication of
decisions and
implementation of
plans, actions, resource
allocation, policies and
procedures to
appropriate councils
and/or groups.
Evaluation of the
effectiveness of plans,
actions, policies, and
procedures.
Note: Some
recommendations
require BOT
approval.
Board of
Trustees
RE
VIE
W
INTERNAL
ENVIRONMENT
APPROVE
Adopted by Governance Planning Task Force
May 29, 2013
APPENDIX C
PERSONNEL ACTION ITEMS APPROVED/RATIFIED AT THE REGULAR MEETING
OF THE HARTNELL COLLEGE BOARD OF TRUSTEES – JULY 2, 2013:
Detail
I.
Approve short-term staffing request:
A. CDC Teacher – Child Development Center - $27.60/hr (40 hrs/week). August 12, 2013
– December 24, 2013.
II.
Appointments
A. Ratify appointments of academic personnel:
1. John Perez, Mathematics Instructor, (#F-7), Academic Affairs, Step 4, Column B,
effective August 16, 2013.
2.
Janet Flores, Spanish Instructor, (#F-52), Academic Affairs, Step 4, Column B,
effective August 16, 2013.
3.
Meagan Plumb, English Instructor, (#F-67), Academic Affairs, Step 3, Column B,
effective August 16, 2013.
4.
Christopher Zepeda, Cross Country & Track and Field Coach/Physical Education
Instructor, (#F-120), Academic Affairs, Step 6, Column B, effective August 16,
2013.
5.
Slava Bekker, Chemistry Instructor, (#F-121), Academic Affairs, Step 3, Column
E, effective August 16, 2013.
B. Ratify appointments of management positions:
1. Tracey Lee Richardson, Controller (#A-12), Administrative Services,
Management Salary Schedule, Range V, Step D, effective August 1, 2013.
2.
Debra Kaczmar, Dean of Nursing and Allied Health (#A-20), Range III, Step C,
effective July 1, 2013. This action represents a change from an interim to a regular
position.
3.
Brian Lofman, three-month extension of appointment to Interim Dean of
Instruction, (#A-61), Range III, Step E, through September 30, 2013.
4.
Lori A. Kildal, Vice President of Academic Affairs (#A-47), Range I(a), Step E,
effective August 12, 2013.
1
C. Ratify appointments of classified employees:
1. Ryan Gregory Frazier, 30 hours per week, 10 months per year, Instructional
Technology Technician – Classified, (#CC-123), Range 22, Step A, effective June
17, 2013.
2.
Gerald L. Johnson, full-time, 40 hours per week, 12 months per year, Maintenance
Specialist, Maintenance, (#CL-9), Step A, Range 32, effective July 1, 2013. This
action represents a change from a temporary to a regular position.
D. Ratify appointment of part-time instructor for spring semester 2013:
1. Theodore Dolas, Theater Arts
E. Ratify appointments of part-time instructors for summer session 2013:
1. Tammy Attaway, Counseling
2. Ed Barber, Physical Education
3. Eric Becerra, Counseling
4. Gabriel Bravo, Counseling
5. Denise Castro, Physical Education
6. Liz Cecchi-Ewing, Library
7. Dolores Christensen, Counseling
8. Nichole Crais, Physical Education
9. Gloria Curtis, Library
10. Theodore Dolas, Theater Arts
11. Thu Duong, Library
12. Jeffrey Eaton, Physical Education
13. Mark Englehorn, Theater Arts
14. Denyss Estrada, Counseling
15. Sewan Fan, Physics
16. Donna Federico, Theater Arts
17. Jennifer Fellguth, Library
18. Susan Fujimoto, English as a Second Language
19. Gary George, Physical Education
20. Toni Gifford, Nursing
21. Richard Givens, Physical Education & Counseling
22. Elvia Guzman, Counseling
23. Justin Hansen, Physical Education
24. Jeffrey Heyer, Theater Arts
25. Dan Kaplan, Biology
26. Harvey Landa, Theater Arts
27. Sylvia Langland, Physical Education
28. Vince Lewis, Counseling
29. Paul MacDonald, Physical Education
30. Joseph Martinez, Counseling
31. Jeff McGrath, Theater Arts
32. William McKee, Theater Arts
33. Rosalinda McNamara, Library
2
34.
35.
36.
37.
38.
39.
40.
41.
42.
43.
44.
45.
46.
47.
48.
49.
Martha Pantoja, Counseling
David Parker, Theater Arts
Jamie Pedroza, Physical Education. Appointment based on equivalency by:
Master's degree in education with a minor in coaching. Has 21 upper division
master-level units in discipline.
Linda Plummer, Library
Tammi Ross, Physical Education
Nancy Saldana, Counseling
Steve Seymour, Physical Education
Alexandre Stoykov, Computer Science and Information Systems
Mary Ann Toney, Physical Education
Paula Tyler, Physical Education
Gemma Uribe, Counseling
Senorina Vasquez, Mathematics
Tracey Villanueva, Health Services
Nancy Villicana, Counseling
Levy Zamora, Communications
Chris Zepeda, Physical Education
F. Ratify appointments of part-time instructors for fall semester 2013:
1. Patrizia Ahlers-Johnson, Psychology
2. Elizabeth A. Andrade, Psychology
3. Lorenzo Aragon, Theatre Arts
4. Amanda G. Avres, English
5. Amy L. Barrett-Burnett, Alcohol & Other Drugs
6. Zoe Buck, Astronomy
7. Murat Bulut, Mathematics
8. Susan Cable, Theater Arts
9. Juan Jose Campos, Business
10. Lucas P. Cantin, Chemistry
11. Marisela G. Cerda, Psychology
12. Luis F. Chacon, Ethnic Studies
13. Don Dally, Theater Arts
14. David J. Doglietto, Administration of Justice
15. Theodore M. Dolas, Theater Arts
16. Jana L. Donckers Stiebel, Anthropology
17. Julia C. Edgcomb, Psychology
18. Linda J. Edlund, Anthropology
19. Mathew M. Escover, Political Science
20. Sewan Fan, Physics
21. Donna Federico, Theater Arts
22. Alicia Fregoso, Psychology
23. Nellis Gilchrist, Alcohol & Other Drugs
24. Katherine E. Harris, Biology
25. Lawrence Harris, Political Science
26. Jeffrey Heyer, Theater Arts
27. John S. Himelright, Philosophy
3
28.
29.
30.
31.
32.
33.
34.
35.
36.
37.
38.
39.
40.
41.
42.
43.
44.
45.
46.
47.
48.
49.
50.
51.
52.
53.
54.
55.
56.
57.
58.
59.
60.
61.
62.
63.
64.
65.
66.
Carolyn Jensen, Mathematics
Ben Jimenez, Administration of Justice
Hortencia Jimenez, Ethnic Studies
Dan Kaplan, Biology
Jeffrey S. Kessler, Psychology
Larry K. Lachman, Alcohol & Other Drugs
Harvey Landa, Theater Arts
William V. Laughton, Administration of Justice
Sam Lavorato, Administration of Justice
Jeffrey D. Lewis, Administration of Justice
Vince Lewis, Counseling
Anne M. Lopez, Administration of Justice
Salina F. Lopez, Psychology
Suzanne Mann, Theater Arts
Joseph Martinez, Counseling
Robin McKee-Williams, Theater Arts
Ann Merville, Anthropology
Peggy Munoz-Meador, Political Science
Norma Nichols, Counseling
Juan Oliverez, Ethnic Studies
Samuel J. Pacheco, History
Martha Pantoja, Counseling
David Parker, Theater Arts
Michael D. Parker, Administration of Justice
Gerardo Perez, Business
Merry J. Pratt, Psychology
Vicki A. Robison, History
Charmaigne L. Scott, Business
Steven M. Shore, History
Tracey L. Spencer, Administration of Justice
Eric P. Strayer, Sociology
Afshin Tiraie, Mathematics
Daniel H. Torres, Business
Jose D. Trujillo, Administration of Justice
Nancy Villicaña, Counseling
Dana J. Weston, Psychology
Marisol M. White, Sociology
Neil E. Withers, Mathematics
William J. Wolak, Theater Arts
4
G. Ratify appointments of Professional Experts:
Provides fitness tests for the employees of the City of Salinas. Develops contracts, schedules
tests, provides results and does the billing:
1. David Beymer, $2,590 total, test administrator, June 1 – July 27, 2013.
Physical Education swim classes require lifeguard services:
2. Jim Helm, $15/hr (25 hrs/week), lifeguard, July 1, 2013 – June 30, 2014.
3. Carissa Perez, $15/hr (20 hrs/week), lifeguard, June 17, 2013 – June 30, 2014.
Hartnell’s theater arts program/The Western Stage (TWS) provides students the opportunity to
learn their craft within a professional context:
4. Scott Davis, $3,550 total, director, June 1 – November 24, 2013.
5. Derek Duarte, $7,200 total, lighting design, June 14 - December 14, 2013.
6. Ted Dolas, $5,000 total, scenic design, June 10 – November 18, 2013.
7. Jeff Mokus, $9,000 total, sound design, June 21 – November 16, 2013.
The Foster Kinship Care Education Program (FKCE) provides advanced training for current
and prospective foster, relative, and non-related extended family member caregivers, adoptive
parents, and local agency employees. It also provides support for foster home recruitment
activities. This grant-funded program is a joint effort of the California Community College
Chancellor’s Office and the Department of Social and Employment Services (DSES).
Assignments include orientation leaders, trainers, childcare and activity providers, and
program coordination:
8. Susan Derichsweiler, $30/hr (as needed), FKCE trainer, July 1, 2013 – June 10,
2015.
9. Jason Herrier, $13/hr (as needed), childcare, July 1, 2013 – June 10, 2015.
10. Genoveva Jimenez, $13/hr (as needed), childcare, July 1, 2013 – June 10, 2015.
11. Maricela Lemus, $13/hr (as needed), childcare, July 1, 2013 – June 10, 2015.
12. Morgan Lucier, $50/hr (as needed), FKCE instructor, July 1, 2013 – June 10,
2015.
13. Chris Shannon, $55/hr (as needed), FKCE instructor, July 1, 2013 – June 10,
2015.
14. Alice Talavera, $50/hr (as needed), FKCE instructor, July 1, 2013 – June 10,
2015.
On-site visit for the Respiratory Care Practitioner Program was required for approval to launch
the program for fall semester. The director was required to be present:
15. Douglas Eden, $80/hr (32 hrs), director – instructional aide, May 15 – 22, 2013.
Summer Health Institute is a yearly summer program for talented, qualified high school
students sponsored by a nursing grant provided by Salinas Valley Memorial Hospital and other
partners. Professional experts mentor students in basic nursing laboratory skills:
16. Aleksandra Shavanova, $15/hr (28 hrs/week), instructional aide, June 24 – 27,
2013.
17. Daleth Foster, $35/hr (28 hrs/week), instructional aide, June 24 – 27, 2013.
18. Michael Gibson, $15/hr (28 hrs/week), instructional aide, June 24 – 27, 2013.
5
19.
20.
21.
Jin Kim, $15/hr (28 hrs/week), instructional aide, June 24 – 27, 2013.
Stacy Sanchez-Soria, $15/hr (28 hrs/week), instructional aide, June 24 – 27, 2013.
Kurstin Thomas, $15/hr (28 hrs/week), instructional aide, June 24 – 27, 2013.
Hartnell College provides Crisis Counseling Services that are completely confidential and free
of charge to enrolled Hartnell students. A Marriage & Family Therapist Counseling Intern is
available to assist students in crisis:
22. Trinh MacDonald, $20/hr (20 hrs/week), counselor, June 24, 2013 – July 1, 2014.
H. Ratify appointment of substitutes:
1. Yesenia Contreras, $14.99/hr (40 hrs/week), administrative assistant, May 20 –
June 30, 2013.
2. Eva Diaz, $15.78/hr (up to 40 hrs/week), clerical assistant, May 13 – June 30,
2013.
I. Ratify appointment of Student Worker for summer session 2013:
1. Colin Auxier, Information Systems, Student Worker IV
2. Yanira Cortez, Cafeteria, Student Worker I
3. Ekaterina Franco, Library-Circulation, Student Worker I
4. Gabriel Hernandez, Information Systems, Student Worker III
5. Zachary Johnson, Information Systems, Student Worker III
6. Leilani Lewellyn, Cafeteria, Student Worker I
7. Eduardo Margarito, Information Systems, Student Worker III
8. Maricela Mendoza, Office of Academic Affairs, Student Worker I
9. Vanessa Montano, Student Support Services/TRiO, Student Worker I
10. Vanessa Rouch, Title V, Student Worker II
11. Stefannie Sanchez-Flores, Financial Aid, Student Worker III
12. Nicolasa Villalobos, Cafeteria, Student Worker I
13. Alejandro Zarate, Cafeteria, Student Worker I
6
AGENDA ITEM FOR BOARD MEETING OF:
Title
August 6, 2013
Number
V. B.
Disbursements
Area
Status
Office of Administrative Services
Prepared by: Alfred Muñoz, Vice President
Consent
Reference
Strategic Priority – 4
Accreditation Standard – III.D.
BACKGROUND / SUMMARY
The attached lists of disbursements from district accounts are presented for ratification.
COUNTY WARRANTS
Any or all of the following funds:
General; Debt Service; Bookstore; Child Development Center; Capital Outlay; Scheduled
Maintenance/State-Funded Projects; Property Acquisition; Bond Projects; Cafeteria; SelfInsurance; Retirees’ Health Benefits; Associated Student Body; Scholarship, Loan, and Trust; and
Intercollegiate Athletics.
DATE
06/03/13
06/10/13
06/17/13
06/19/13
06/26/13
Subtotal
WARRANT NUMBER
12993439
12994203
12995575
12996120
12997311
12993511
12994315
12995671
12996177
12997518
NO OF
WARRANTS
73
113
97
58
208
AMOUNT
$1,262,656.29
$1,384,806.51
$184,923.28
$13,827.60
$1,129,290.31
$3,975,503.99
Note: Legal fees in above summary total $4,879.88
DATE
June 13
Total
CHECKING ACCOUNTS
General Fund Revolving
NO OF
WARRANT NUMBER
WARRANTS
none
none
0
AMOUNT
$0.00
$3,975,503.99
RECOMMENDATION
The administration recommends that the Board of Trustees ratify the disbursements from district
accounts.
AGENDA ITEM FOR BOARD MEETING OF:
Title
August 6, 2013
Number
V. C.
Quarterly Financial Status Report (CCFS311Q) for June 30, 2013
Area
Office of Administrative Services
Prepared by: Alfred Muñoz
Vice President
Status
Consent
Reference
Strategic Priority – 4
Accreditation Standard – III.B.
BACKGROUND/SUMMARY
AB 2910, Chapter 1486, Statues of 1986, require California Community College Districts to
report on their financial condition on a quarterly basis. Accordingly, the District must submit
the attached Quarterly Financial Status Report (Form CCFS-311Q) to the Chancellor’s Office.
The County Superintendent of Schools receives an informational copy.
This quarterly report indicates that the District is solvent and that no unusual financial matters
arose during the quarter.
RECOMMENDATION
The administration recommends that the Board of Trustees review and accept the Quarterly
Financial Status Report (CCFS-311Q) for the period ended June 30, 2013.
AGENDA ITEM FOR BOARD MEETING OF:
Title
Property Surplus
Area
Facilities, Operations & Asset Management
Prepared by: Joseph Reyes, Director
August 6, 2013
Number
V. D.
Status
Consent
Reference
Strategic Priority – 4
Accreditation Standard – III.B.1.a.
BACKGROUND / SUMMARY
Hartnell Community College District is continually replacing and upgrading equipment. Consequently,
it is necessary to dispose of obsolete, damaged and outdated equipment.
The Administration seeks authority to dispose of obsolete and surplus zero-value items as described on
the attached inventory list, and proceed using the following options:
1. Sell or transfer items to other public agencies (pursuant to Article 9, Sections 81450.5 of the
Education Code).
2. Sell items with a collective value of less than $5,000 in a private sale, without advertising
(pursuant to Article 9, Section 81452(a) of the Education Code).
3. Dispose of property that is of insufficient value to defray the costs of arranging a sale (pursuant
to Article 9, Section 81452(c) of the Education Code).
RECOMMENDATION
The administration recommends that the Board of Trustees declares the following property as surplus
and authorizes disposal by the Administration.
One Person Up-Right Lift (1)
Make/model is an "Up-Right UL33 and the approximate value is $100. It is unusable and is
recommended for scrap.
COMPUTERS
991546
15092878
15092902
10071344
19010288
15092879
17052140
10071350
16043515
15092861
17052137
16010185
17052161
19010271
16125454
16030946
16083521
15092888
15092858
15061785
17052134
15124292
201590
16062171
16083510
16062236
16125582
22052406
17052163
17052167
16052108
19062826
16083511
210825
15062055
17052155
201567
16062253
17052164
210842
16062220
14112516
981872
15124289
19010273
16125241
15124296
19010264
16072931
15124290
19010278
16062194
15124287
19010270
19010280
16125456
16001686
202348
15124293
16052106
17052156
16062212
16062251
15092875
15124297
18105921
16125457
15092887
19012068
15124295
23036699
19010272
18053693
15061684
18095271
15124286
18032968
15124288
16125455
15105683
PRINTERS
CNCC7342M6
CNRXL55415
USBNJ44043
USNC093058
U61407C6X215419
USNC093599
JPLGD12983
USNC100044
CNGXG48262
CNRXL55391
USEF151594
USLND30534
CNRXB87970
MY0AF1D0WK
CNGXH08204
MY3872B2WR
MY5384B0SC
USGNS05208
CNBJ9601089
CNDY46125
USNC127616
MX95M1C19P
USBNK11830
CNGXC03175
CNYBF34756
MY48R3B0ZP
CNRXL55415
MX1766D1134
CNRXH66141
USHC035930
DPX324154
US68F1302J
CN039VH1WG
MX1766D19R
USNC092835
TH562120PZ
CNGXB87970
MX1766D19P
US68F1301X
USGNN12481
USBNK17205
CNAC84K061
USNC100050
CN1311F1X8
CNRXB98309
U61944M8J231370
MONITORS
065817846
Q8Y070303108
907NDKD5R373
907NDCR5R123
907NDRF5R118
907NDFV5R043
BZ000608411608
BZ000608411949
BZ000608411797
BZ000612220571
BZ000608411942
BZ000608411944
BZ000608411132
51012680NA
003NDEZ25492
BQK807C03545
AGENDA ITEM FOR BOARD MEETING OF:
Title
Foundation for California Community
Colleges – Youth Empowerment Strategies
for Success – Independent Living Program
(YESS-ILP)
Area
Office of Academic Affairs
Prepared by: Stephanie Low, VP
August 6, 2013
Number
V. E.
Status
Consent
Reference
Strategic Priorities: 1, 2, 6
Accreditation Standard:
BACKGROUND / SUMMARY
The Foundation for the California Community Colleges contracts with the State to provide this service
by contracting with local colleges. This contract will reimburse Hartnell College for direct services
provided to foster youth. The goal of this grant is to support current and transitional foster and
probationary youth and community members.
Participants are not charged for services, including education and employment opportunities.
RECOMMENDATION
The administration recommends that the Board of Trustees ratify the agreement between Hartnell
Community College District and the Foundation for California Community Colleges.
TERM: July 1, 2013 through June 30, 2014
BUDGET IMPLICATION
Revenue
Source of Fund:
State of California Grant
Amount
$22,500.00
Total
$22,500.00
AGENDA ITEM FOR BOARD MEETING OF:
August 6, 2013
Title
Number
Foundation for California Community
V. F.
Colleges – Student Mental Health Transition
Aged Foster Youth Project
Area
Office of Academic Affairs
Prepared by: Stephanie Low, VP
Status
Consent
Reference
Strategic Priorities: 1, 2, 6
Accreditation Standard:
BACKGROUND / SUMMARY
The Foundation for the California Community Colleges contracts with the State to provide this service
by contracting with local colleges. This contract will reimburse Hartnell College for direct services
provided to foster youth. The goal of this grant is to provide mental and wellness training to current and
transitional foster and probationary youth.
Participants are not charged for services, including education and employment opportunities.
RECOMMENDATION
The administration recommends that the Board of Trustees ratify the agreement between Hartnell
Community College District and the Foundation for California Community Colleges.
TERM: July 14, 2013 through June 14, 2014
BUDGET IMPLICATION
Revenue
Source of Fund:
State of California Grant
Amount
$15,000
Total
$15,000
AGENDA ITEM FOR BOARD MEETING OF:
August 6, 2013
Title
Agreements for Furnishing Clinical
Experience and the Use of Clinical
Facilities
Number
V. G.
Area
Academic Affairs
Prepared by: Stephanie Low
Vice President (Interim)
Status
Consent
Reference
Strategic Priorities – 1, 2, 5, 6
Accreditation Standards: II. A.1a-c; 2 a, c, d
BACKGROUND/SUMMARY
Clinical experiences will broaden the opportunities for students in the Registered Nursing, Vocational
Nursing, Respiratory Care Practitioner, and Emergency Medical Technician programs. Working with
respiratory care practitioners, nurses, and physicians allows the students exposure to different
healthcare roles and models of care. Clinical sites include: Southern Monterey County (Mee)
Memorial Hospital, Regional Medical Center, Good Samaritan Hospital, Washington Hospital
Healthcare System, Watsonville Community Hospital, Alliance Home Health, Santa Clara Valley
Medical Center, and St. Louise Regional Hospital.
RECOMMENDATION
The administration recommends that the Board of Trustees approve to enter into agreements with
Southern Monterey County (Mee) Memorial Hospital, Regional Medical Center, Good Samaritan
Hospital, Washington Hospital Healthcare System, Watsonville Community Hospital, Alliance Home
Health, Santa Clara Valley Medical Center, and St. Louise Regional Hospital for use of clinical
facilities for clinical learning experience for nursing and allied health students.
TERM: August 19, 2013, ongoing with a six-month written termination clause by either party.
AGENDA ITEM FOR BOARD MEETING OF:
Title
August 6, 2013
Number
V. H.
Universal Protection Services
Area
Office of Administrative Services
Prepared by: Alfred Muñoz,
Vice President
Status
Consent
Reference
Strategic Priority – 1; 4
Accreditation Standard – III.D.
BACKGROUND/SUMMARY
Universal Protection Services was selected as a result of a competitive process (RFQ) and began
providing services under three year contract in December 2007. Since that time, the contract has been
amended to increase the scope of the work to include the Alisal Campus and the King City Education
Center.
RECOMMENDATION
The administration recommends that the Board of Trustees extend the agreement with Universal
Protection Services through June 30, 2014.
TERM: July 1, 2013 through June 30, 2014
BUDGET IMPLICATION
Expenditure
Fund:
General Fund 11
Amount
$556,273
Total
$556,273
AGENDA ITEM FOR BOARD MEETING OF:
August 6, 2013
Title
Nelnet Diversified Solutions Services
Agreement (Responsible Repay Services)
Number
V. I.
Area
Status
Consent
Student Affairs
Prepared by: Romero Jalomo
VP, Student Affairs
Reference
Strategic Priority: 1
Accreditation Standard: II.B.
BACKGROUND/SUMMARY
All colleges across the nation are seeing an increase in their college’s student loan default rate,
and Hartnell is no exception. Hartnell’s two-year cohort default rate for 2009 was 17.6%. The
Department of Education has now moved to a three-year cohort default rate effective for the
2008, 2009, and 2010 year. Hartnell’s three-year cohort default rate is now at 31.5%.
The Department of Education can sanction colleges who have a 3-year cohort default rate of
30% or higher for three years by losing their Pell eligibility. In an effort to ensure that we lower
the default rate for the next year or two, Hartnell College would like to enter into an agreement
with Nelnet Diversified Solutions – Responsible Repayment Services unit which will work with
both current and former Hartnell students who are either in default status or entering repayment
status for student loans that they received while attending Hartnell College.
RECOMMENDATION
The administration recommends that the Board of Trustees approve the Contract for Services
with Nelnet Diversified Solutions effective August 7, 2013 through June 30, 2014.
TERM: August 7, 2013 through June 30, 2014
BUDGET IMPLICATION
Expenditure
Fund
General Fund 11
Amount
$9,000
Total
$9,000
AGENDA ITEM FOR BOARD MEETING OF:
Title
Child Development Center Agency SelfEvaluation Report for fiscal year 2012-13
Area
Academic Affairs
Prepared by: Stephanie Low
Vice President (Interim)
August 6, 2013
Number
V. J.
Status
Consent
Reference
Strategic Priorities – 4, 5
Accreditation Standards – II.A.2.e.
IV.A.1
BACKGROUND / SUMMARY
The State of California Department of Education requires that the governing board of Hartnell
College review and approve the Child Development Center’s Annual Agency Self-Evaluation
Report. Hartnell College Child Development Center was contracted with the California State
Department of Education Child Development Division to provide a part-day preschool program
for up to 120 children during the 12-13 Fiscal Year.
RECOMMENDATION
The administration recommends that the Board of Trustees approve the Hartnell College Child
Development Center’s Agency Self-Evaluation Report for FY 2012-13.
TERM: 2012-13
California Department of Education
Child Development Division
Fiscal Year 2012–13 Program Self-Evaluation
Forms
All Forms Due:
Monday, June 3, 2013, 5 p.m.
March 2013
California Department of Education
Child Development Division
CD 3900
March 2013
Desired Results Program Action Plan – Reflection on Action Steps
Contractor Name Hartnell Community College District
Contract Type, Education Network, and/or Cal-SAFE
CSPP
Planning Date July 2012, August 2012, October 2012
Follow-up Date(s) March 2013
Age Group (Infant/Toddler, Preschool, School-Age)
Preschool
Lead Planner’s Name and Position
Linda Taylor, CDC Director
Lead Planner’s Name and Position
Carmen Gonzalez, CDC Teacher
This form can be expanded and is not limited to a single page.
Reflection: Review each Program Action Plan (CD 4001A) submitted in the FY 2011–12 Program SelfEvaluation Report. Below, provide a narrative summarizing the outcome of each action step. Record how
each action step was successfully accomplished. If there were modifications or revisions to the action
steps, reflect on and record the outcome of those changes.
See Attached 4001A Report for detail
Based on the findings in the math domain, a large emphasis was placed on Math measures when the 2012-13 school year began.
New cabinets were added to the CDC Main Campus resource room and the Alisal campus CDC had a shed added, resulting in
Materials better organized and more easily accessible. At the main campus the staff will need to develop a plan to keep the math
materials better organized based on the Curriculum Framework.
Beginning the 12/13 school year with the focus on the math domain proved to be an effective strategy. In the Fall of 2011 only 42% of
all enrolled four year old were at the Building/Integrating Level. In the Fall of 2012 72% of all enrolled four year olds were at the same
level. This is a 30% increase! The same was true when we examined the particular measure of number sense of mathematical
operations. In the Fall of 2011 we had only 7% of enrolled four year olds at the Building/Integrating Level and in the Fall 2012 that
number was 67%. An increase of 60%!
California Department of Education
Child Development Division
CD 4000
March 2013
Program Self-Evaluation Annual Report
Contractor’s Legal Name
Hartnell Community College District
Vendor Number
Cal-SAFE
6604
CDS Code
Contract and
CSPP
Age
CCTR – (Infant/Toddler)
CCTR – (School Age)
Education Network (Infant/Toddler)
Education Network (Preschool)
CHAN
CMIG - (Infant/Toddler)
CMIG - (Preschool)
Date Program Self-Evaluation Completed
April 8, 2013
Number of Classrooms
Number of Family Child Care Homes
1
Describe the Program Self-Evaluation Process (Note: This area expands as necessary.)
Completed Early Childhood Environmental Rating Scale and developed a Plan of Action
using the results from the rating scale (Classroom teachers completed the ECERS
January 2013 and conferred with other teachers, teacher interns, and program director at
the January 2013 Staff Development Day and developed a Plan of Action). Distributed
Parent Surveys during the January 2013 Parent Education Day. Compiled and analyzed
the results from the returned surveys and developed a plan of action to be implemented
for the remainder of the school year. Additional topics of interest were obtained from the
parents via a survey August 2012 and the parent education program was developed
based on these topics. Compiled and analyzed the results of the Desired Results
Developmental Profiles and developed an Action Plan based on the competed
Developmental Profile Summary of Findings from DRDPtech. (Classroom teachers
conducted observations, recorded their observations, completed the DRDP on each
child, completed the child summary, conducted Parent Conferences, and will implement
the Action Plan. This was also done following the Fall 2012 Parent Teacher Conferences
and the 4001B completed. The Program Director compiled the data and analyzed the
results and developed program goals based on the results. The parents contributed
information about their own child’s development to be included in the DRDP and
participated in two parent conferences. Using all the above data, set program goals for
the 2013/14 school year (Program Director). The Board of Trustees approved the CDC
Budget, Program Policies and Procedures, Emergency Closures (if any), Contracts and
Agency Self Evaluation Report during regular board meetings. The Self Evaluation
process in continuous, beginning with the previous school year (May 2012) and
completed at the end of May 2013. Then begins again using the May 2013 Data. The
reported data from the attached 4001A is based on the CD 4001B developed in the Fall of
2012 and focuses on Social/Emotional Development, specifically conflict negotiation.
A copy of the Program Self-Evaluation will be/has been presented
to the Governing Board.
A copy of the Program Self-Evaluation will be/has been presented
to teaching/program staff.
A copy of the Program Self-Evaluation will be/has been presented
to parents. (Parent Orientation Days)
Statement of Completion
Signature
I certify that a Program
Self-Evaluation was completed. Name, Title, and Phone Number
Linda Taylor, CDC Director
(831) 755-6946
Date
May 7, 2013
Date
May 31, 2013
Date
August 2013
Date
April 8, 2013
California Department of Education
Child Development Division
CD 4001A
March 2013
Desired Results Developmental Profile Summary of Findings
And Program Action Plan – Program or Network Level
Contractor Name Hartnell Community College District
Contract Type, Education Network, and/or Cal-SAFE
CSPP
Planning Date November
Follow-up Date(s) 2012February, March, June 2013
Age Group (Infant/Toddler, Preschool, School-Age)
Preschool
Lead Planner’s Name and Position
Linda Taylor, Program Director
Lead Planner’s Name and Position
Carmen Gonzalez, Lead Teacher
This form can be expanded and is not limited to a single page.
Key Findings from
Developmental Profiles
And
Educational Goal
(What will be
accomplished for
children?)
60-day data compiled in Fall 2012
indicated only 56% of four year
old children were at the
Building/Integrating Level for
Measure 11, Conflict Negotiation.
By April 15, 2013 at least 85% of
four year old children will be at
the Building/Integrating Level for
Measure 11, Conflict Negotiation.
Action Steps
(Including materials and training needed,
schedule, space and supervision changes)
Expected Completion Date and
Persons Responsible
Provide student teachers with a brief training on how to
help children develop self-regulation by modeling
expected behavior and attitudes toward others.
February, 2013 Carmen Gonzalez
Note: Since student teaching was not
offered during the 12-13 school year,
we have moved expected completion
date to September 2013.
January 2013 Carmen Gonzalez
Demonstrated practice during circle
for every community group 2/14/13
February 2013 Carmen Gonzalez
Materials selected and incorporated in
lesson plans 2/13. More materials
incorporated as “Pyramid” training is
completed (ie: emotion cards, toolkit)
Demonstrate, utilizing a pretend play scenario, how to
coach children, step by step, to support their learning of
conflict resolution skills.
Assist practicing teachers in locating and incorporating
books and puppets that will reinforce the children’s
development of interactional skills, specifically conflict
negotiation.
60-day data compiled in Fall 2012
indicated RED am and RED pm
groups had an average of 58% of
children at the Building/
Integrating Level for Measure 35,
Measurement as compared to
69% for the average of the entire
group.
By April 15, 2013 the red group
children will be within 5% of the
average of the entire group at the
Building/Integrating Level.
Participate in the “Teaching Pyramid” training provided by
AB212 funding with Linda Brault.
May 2013 Linda Taylor
Completion of all components by 12
participants.
Provide a training to parents at the January Parent/Child
Education Day on conflict resolution and provide each
family with a copy of the book “How to Raise Emotionally
Healthy Children”
January 2013 Linda Taylor
Completed 1/17/13 & 1/18/13 with a
make up session for those not in
attendance on Sat. April 13, 2013
Observe the two teachers at small group time to see what
activities they are incorporating to build math skills.
December 2012 Carmen Gonzalez
Activities implemented and
documented in lesson plans 1/13
January 2013 Carmen Gonzalez
Activities implemented and
documented in lesson plans 1/13
Utilize literature with math concepts (Ten Little Monkeys,
10 Minutes to Bedtime, etc.) to demonstrate to these
teachers how they can reinforce math concepts at group
time as they read stories to children.
Provide materials to these teachers so that they can
make math games they can utilize at group time. Provide
book, “More Than Counting” to provide specific directions
for many types of math games.
January 2013 Linda Taylor
Book provided and games created
and utilized. Documented in lesson
plans 1/13
AGENDA ITEM FOR BOARD MEETING OF:
Title
August 6, 2013
Number
V. K.
Agreement with Mike Thomas, Monterey
Institute for Social Architecture (MISA)
Area
Office of Advancement, Public
Information and Marketing
Prepared by: Jackie Cruz
Executive Director
Status
Consent
Reference
Strategic Priorities: 1, 4, 5, 6
Accreditation Standard: II, III
BACKGROUND/SUMMARY
Since September 2011, Mike Thomas of the Monterey Institute for Social Architecture has been
providing project management for a NSF/ATE grant focused on the development of a 2+2+2
sustainable energy program in the region. In addition to his work supporting the sustainable design and
construction program at Hartnell, Mike will be project director for the third year of the NSF/ATE grant
through 2014.
RECOMMENDATION
The administration recommends that the Board of Trustees approve the agreement with Mike Thomas,
Monterey Institute of Social Architecture.
TERM: 2013-2014
BUDGET IMPLICATION
Expenditure
Fund:
Categorical Fund 12 (Grants)
Amount
$100,000
Total
$100,000
AGENDA ITEM FOR BOARD MEETING OF:
August 6, 2013
Title
Number
Personnel Actions
V. L.
Area
Status
Human Resources & Equal Employment
Opportunity
Consent
Prepared by: Terri Pyer
Reference
Strategic Priority – 4
Accreditation Standard – III.A.
RECOMMENDATION
The administration recommends that the Board of Trustees approves and ratifies the personnel actions
as listed:
Approval of:
1
request for short-term employment
3
retirements of academic personnel
1
retirement of management personnel
Ratification of:
5
appointments of faculty personnel
2
appointments of management positions
2
appointments of regular classified positions
9
part-time instructor hires for summer session
73
part-time instructor hires for fall semester
38
appointments of professional experts
2
appointments of substitute
2
appointments of playground assistants
59
student worker hires for summer session
7
student worker hires for fall semester
Detail
I. Approve short-term staffing request:
1. Science Lab Technician – Math & Science Department - $ 16.94/hr (up to 10 hrs/week).
August 16 – December 19, 2013.
II. Retirements, resignations, releases, and leave requests:
A. Ratify retirements of academic personnel:
1. Aurora Mendez, Spanish Instructor – (#F-52), Academic Affairs, effective May 31, 2013.
2. Ali Amercupan, Welding Instructor – (#F-3), Academic Affairs, effective June 9, 2013.
3. John Sword, Mathematics Instructor – (#F-83), Academic Affairs, effective May 31, 2013.
B. Ratify retirement of management personnel:
1. Michael Cunnane, Food Services Manager, (#A-9), effective July 6, 2013.
Page 1 of 7
III. Appointments:
A. Ratify appointments of faculty personnel:
1. Toni Gifford, Nursing Instructor, (#F-37), Academic Affairs, Step 13, Column B,
effective August 16, 2013.
2. Mercedes Quintero, Counselor/Career & Transfer Center Coordinator, (#F-16),
Academic Affairs, Step 3, Column B, effective August 16, 2013.
3. Michael Davis, Welding Instructor, (#F-3), Academic Affairs, Step 6, Column A,
effective August 16, 2013.
4. Nancy Wheat, Biology Instructor, (#F-122), Academic Affairs, Step 6, Column C,
effective August 16, 2013.
5. Senorina Vazquez, Mathematics Instructor, (#F-83), Academic Affairs, Step 12, Column
C, effective August 16, 2013.
B. Ratify appointments of management positions:
1. Mark Sanchez, Dean of Student Affairs (Student Success), (#A-67), Student Affairs,
Range III, Step E, effective August 20, 2013.
2. Esmeralda Owen, Director of Communications, (#A-68), Foundation, Range X, Step D,
effective August 19, 2013.
C. Ratify appointment of classified employee:
1. Andrea Marble Gomez, 40 hours per week, 12 months per year, Human Resources
Specialist – Confidential, (#CF-9), Range 20, Step B, effective August 12, 2013.
2. Megan Blevins, 40 hours per week, 12 months per year, Instructional Tecnologist –
Classified, (#CC-118), Range 37, Step B, effective August 19, 2013.
D. Ratify appointments of part-time instructors for summer session 2013:
1. Eric D. Becerra, Counseling
2. Connie R. Brick, Nursing Vocational
3. Liz Cecchi Ewing, Library
4. Jordan Daniels, Construction
5. Toni Gifford, Nursing
6. Rhonda Kirkpatrick, Theater Arts
7. Robin McKee-Williams, Theater Arts
8. Martha Pantoja, Counseling
9. Michael Phillips, Physical Education
E. Ratify appointments of part-time instructors for fall semester 2013:
1. Gerardo G. Aleu, Mathematics
2. Irene L. Amster, English
3. Elizabeth Andrade, Psychology
4. Alejandro Arce, Photography
5. Eric D. Becerra, Counseling
6. Olga Blomgren, English
7. Brian Brady, English as a Second Language
8. Michael Branstetter, Mathematics
9. Gabriel Bravo, Counseling
10. Elsa R. Brisson, Family & Consumer Studies
11. Zoe Buck, Astronomy
12. Jeff Bynes, English
13. Fernando Cabrera, Spanish
14. Susannah Carney, English
Page 2 of 7
15.
16.
17.
18.
19.
20.
21.
22.
23.
24.
25.
26.
27.
28.
29.
30.
31.
32.
33.
34.
35.
36.
37.
38.
39.
40.
41.
42.
43.
44.
45.
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47.
48.
49.
50.
51.
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53.
54.
55.
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57.
58.
59.
60.
61.
62.
63.
64.
Bobby Carrillo, Administration of Justice
Ying Chu, Mathematics
Jenny H. Cogswell, English as a Second Language
Phillip Collins, Music
Catherine R. Dacosta, Mathematics
Paul A. Doughty, English as a Second Language
Julie Edgcomb, Psychology
William M. Faulkner, Music
Marilu Flores, Spanish
Alicia Fregoso, Counseling
James Frye, English as a Second Language
Susan Fujimoto, English
Lynn Hilden, Mathematics
Kristy Holland, History
Christopher Houston, English
Jonathan P. Hubbard, Biology
Ben Jimenez, Administration of Justice
Hortencia Jimenez, Sociology
Calvin K. Kanow, Art
Rhonda Kirkpatrick, Theater Arts
John D. Koza, Music
Derrick Lavoie, Biology
Jose Lopez, Business
Joshua Lyman, Communication Studies
Suzzanne Mansager, English
Maria Marquez, Spanish
Julie Martin, Oceanography
Alfred Martinez, Administration of Justice
Alvaro Mercado, Spanish
Ernest Mercuri, Political Science
Ann Merville, Anthropology
Mariam Mooney, Mathematics
Glenda Mora, English
Pamela S. Murakami, Art
Jose Armando Oviedo, Mathematics. Appointment based on equivalency as follows:
master's and bachelor’s degrees in electrical engineering from UCSC. Master's in related
discipline and 15 units of graduate work in math.
Jennifer W. Pagliaro, Art
Martha Pantoja, Counseling
Jaeduck Park, English
Michael Parker, Administration of Justice
Mary H. Paulson, Communication Studies
Gerardo Perez, Computer Office Technologies
Marie Perucca-Ramirez, English as a Second Language
Ayaz Pirani, English
Elizabeth Ratay, Music
Ralph Rianda, Agricultural Business Technology
Humberto Rico, Spanish
Sylvia A. Rios, Art
Wendy R. Roscher, English
Sandra K. Rudo, Music
Charmaigne L. Scott, Computer Office Technologies
Page 3 of 7
65.
66.
67.
68.
69.
70.
71.
72.
73.
Barry S. Sheppy, Spanish
Deborah L. Sturt, Communication Studies. Appointment based on equivalency as
follows: master's in education/TESOL, bachelor's in communications. Has 20 graduate
level units related to communications.
Patricia T. Sullivan, Art
Janine Tabor, English as a Second Language
James Thompson, Biology
Diana Upton, Early Childhood Education
Gemma Uribe-Cruz, Counseling
Galina Vinokurov, Music
Paul Yun, English
F. Ratify appointments of Professional Experts:
Hartnell College provides Crisis Counseling Services that are completely confidential and free
of charge to enrolled Hartnell students. A Marriage & Family Therapist Counseling Intern is
available to assist students in crisis:
1. Janie Parra-Salaz, $20/hr (20 hrs/week), counselor, July 1, 2013 – July 1, 2014.
The High School Equivalency Program (HEP) is funded by the US Department of Education
Office of Migrant Education. HEP is a migrant education program designed to assist migrant
and seasonal field workers obtain their GED and employment, military service,
apprenticeship, Certificate of Skills Acquisition, Certificate of Achievement, or Associate’s
Degree:
2. Elvia Claudia Flores, $30/hr (12 hrs/week), instructor, July 1, 2013 – June 30, 2014.
3. Miguel Zuniga, $30/hr (12 hrs/week), instructor, July 1, 2013 – June 30, 2014.
Grants and special programs associated with the Center for Advanced Technology typically
require execution of program elements related either to outreach and promotion of CTE study
and career options, or to linking CTE students with career opportunities in the form of
internships and job placements. In some cases, both objectives are met:
4. Christine Pedersen, $35/hr (25 hrs/week), coordinator, July 1, 2013 – June 30, 2014.
The mission of the East Salinas GEAR UP program is to increase the number of students who
are prepared to enter and succeed in post-secondary education. The purpose of the East
Salinas GEAR UP is to give more low-income students the academic skills, psychosocial support services (such as counseling and mentoring), information, and financial
assistance needed to enter, pursue, and succeed in post-secondary education.
5. Carolina Suarez Tinoco, $15/hr (30 hrs/week), mentor, June 18 – July 19, 2013.
6. Ana Maria Vallejo Uribe, $15/hr (30 hrs/week), mentor, June 18 – July 19, 2013.
The Basic Skills Initiative is a state-wide initiative devoted to helping under-prepared students
attain the basic skills necessary to succeed in college. This intensive program will focus on
academic writing and reading skills necessary for success in ESL 265/English 253 and
ESL/English 101, which are prerequisites for English 1A. Students will build competency in
academic English by reviewing specific grammar issues difficult for non-native speakers:
7. Karina Young, $11.65/hr (30 hrs/week), student support, July 3 –July 24, 2013.
Hartnell’s theater arts program/The Western Stage (TWS) provides students the opportunity
to learn their craft within a professional context:
8. Lorenzo Aragon, $5,400 total, director, July 20 – November 12, 2013.
9. Donna Federico, $6,300 total, makeup and hair design, June 17 – December 20, 2013.
10. Rebecca Nelson, $1,200 total, musician, June 26 – July 27, 2013.
Page 4 of 7
11. David Parker, $18,000 total, scenic design construction, July 11 – December 20, 2013.
12. Stephen Tosh, $1,600 total, musician, June 18 – July 27, 2013.
The categorically funded program, Disabled Students Programs and Services (DSP&S), offers
supportive services and instruction for students with disabilities:
13. Krista Adams, $46/hr (as needed), interpreter, June 2, 2013 – June 1, 2014.
14. Patricia Green, $32/hr (as needed), interpreter, June 23, 2013 – June 23, 2014.
15. Sarah Vasey, $37/hr (as needed), captionist, June 20, 2013 – June 20, 2014.
The Foster Kinship Care Education Program (FKCE) provides advanced training for current
and prospective foster, relative, and non-related extended family member caregivers, adoptive
parents, and local agency employees. It also provides support for foster home recruitment
activities. This grant-funded program is a joint effort of the California Community College
Chancellor’s Office and the Department of Social and Employment Services (DSES).
Assignments include orientation leaders, trainers, childcare and activity providers, and program
coordination:
16. Grecia Cordova, $13/hr (as needed), childcare, July 1, 2013 – June 10, 2015.
17. Carolina Cortez, $50/hr (as needed), FKCE trainer, July 1, 2013 – June 10, 2015.
18. Jason Hall, $40/hr (as needed), FKCE trainer, July 1, 2013 – June 10, 2015.
19. Rebekah Jessen, $13/hr (as needed), childcare, July 1, 2013 – June 10, 2015.
The Athletic Program provides competitive opportunities for Hartnell students, and professional
experts assist coaches in fulfilling the program’s mission:
20. Edward Barber, $150 total, assistant track coach – summer camp, July 29 – August 2, 2013.
21. Jeffery Eaton, $300 total, assistant baseball coach – summer camp, June 24 – 28, 2013.
22. Phil Garcia, $25/game (as needed), concessions, November 1, 2012 – February 28, 2014.
23. Carly Haddan, $150 total, assistant women’s basketball coach – summer camp, July 8 – 12, 2013.
24. Paul MacDonald, $150 total, assistant softball/tennis coach – summer camp, July 15 – 19, 2013.
25. Maximino Matsuhara, $150 total, assistant tennis coach – summer camp, July 1 – 5, 2013.
26. Michael Poulin, $300 total, assistant baseball coach – summer camp, June 24 – 28, 2013.
27. Efrain Ruiz, $300 total, assistant baseball coach – summer camp, June 24 – 28, 2013.
28. Mark Temple, $2,000 total, swim coach – summer camp, June 17 – July 26, 2013.
29. Steve Teresa, $300 total, assistant baseball coach – summer camp, June 24 – 28, 2013.
30. Mitch Torres, $150 total, assistant baseball coach – summer camp, June 24 – 28, 2013.
31. Briana Villagomez, $150 total, assistant volleyball coach – summer camp, July 15 – 19, 2013.
32. Briana Villagomez, $3,500 total, assistant volleyball coach, August 19 – November 10, 2013.
NASA-Science Engineering Mathematics and Aerospace Academy provides supplemental
instruction in science, engineering and math to K-12 students in after-school, Saturday, and
summer camp sessions. Program employs community teachers to deliver instruction in
curriculum provided by NASA:
33. Kaley Grimland, $25/hr (25 hrs/week), coordinator, May 24, 2013 - May 23, 2014.
The 2013 Summer Bridge Program is a 5-week course designed to provide STEM (science,
technology, engineering & math) and health care course strengthening to graduating seniors in
the Salinas Valley who plan on attending Hartnell College in the coming fall:
34. Ana Ibarra, $12/hr (40 hrs/week), tutor, June 17 – July 5, 2013.
35. Velia Nunez, $12/hr (15 hrs/week), tutor, June 24 – July 5, 2013.
36. Carissa Perez, $18/hr (40 hrs/week), lead tutor, June 24 – July 18, 2013.
37. Ernesto Yzquierdo, $2,160 total, engineering instructor, July 8 – 18, 2013.
Page 5 of 7
Music 20 College Choir and Music 21 Chamber Singers require an accompanist to play in the
choir classes for fall semester:
38. Barbara Vella, $20/hr (10 hrs/week), accompanist, August 19 – December 19, 2013.
G. Ratify appointment of substitutes:
1. Maria Marin, $16.14 (30 hrs/week), visual arts instructional, July 17 – December 19, 2013.
2. Laura Zavala, Instructional Operations Technician – Academic Affairs - $ 19.12/hr (40
hrs/week). August 22 – September 30, 2013.
H. Ratify appointment of playground assistants:
1. Maria Dagnino, $14/hr (35 hrs/week), August 5, 2013 – June 30, 2014.
2. Maria Jacqueline Uribe, $14/hr (35 hrs/week), August 5, 2013 – June 30, 2014.
I.
Ratify appointment of Student Worker for summer session 2013:
1. Yesmin Arevalo DeAnda, Child Development Center, Student Worker IV
2. Lorenzo Ascencio, SMI/Title V Cusp, Student Worker IV
3. Nayeli Bravo, Tutorial, Student Worker III
4. Jesus E. Campos, Title V, Student Worker III
5. Mercedes Capillo, SMI/CUSP/NPS, Student Worker IV
6. Maria S. Carranza, Child Development Center, Student Worker III
7. Anita Casarez, Student Life Center, Student Worker III
8. Arturo Castro, Cafeteria, Student Worker I
9. Mariela Ceja, Title V, Student Worker III
10. Luis Cruz, Tutorial, Student Worker III
11. Luis Cruz-Marin, ASHC, Student Worker III
12. Luis Cruz-Marin, Admission & Records/Financial Aid, Student Worker III
13. Jesus Edeza, Tutorial, Student Worker III
14. Mariah Fonseca, Tutorial, Student Worker III
15. Jacqueline Gacayan, EOPS, Student Worker II
16. Alexsandria Galaviz, EOPS, Student Worker II
17. Danielle Galvan, EOPS, Student Worker II
18. Shannon Gattis, ASHC, Student Worker III
19. Angelica Gomez, EOPS, Student Worker II
20. Jose Hinojosa, Tutorial, Student Worker IV
21. Judy Julius, Maintenance, Student Worker I
22. Raychel Kolofske, Math Computer Science, Student Worker IV
23. Brian Lewis, Tutorial, Student Worker III
24. Richard Lopez, Tutorial, Student Worker III
25. Ivan Lopez Mendoza, Tutorial, Student Worker III
26. Manuel Malagon Villagomez, Information Systems, Student Worker III
27. Cynthia Martinez, New Media Center, Student Worker IV
28. Elia Martinez, Tutorial, Student Worker III
29. Mayra Martinez, Tutorial, Student Worker IV
30. Lisett Mendoza, Title V, Student Worker III
31. Christian Millan, Tutorial/Title V/Math Academy, Student Worker III
32. Sukhmani Mohar, MESA, Student Worker IV
33. Karina Montejano, Tutorial, Student Worker III
34. Pavel Morales, Tutorial/Title V/Math Academy, Student Worker III
35. Alexis Muñoz, Tutorial, Student Worker II
36. Truc Nguyen, Cafeteria, Student Worker I
37. Rosalia Olivera, Child Development Center, Student Worker IV
38. Andres Ortiz, ASHC, Student Worker III
Page 6 of 7
39.
40.
41.
42.
43.
44.
45.
46.
47.
48.
49.
50.
51.
52.
53.
54.
55.
56.
57.
58.
59.
Frank Osorio, Tutorial, Student Worker III
Olga Pena-Fuentes, Child Development Center, Student Worker III
Christopher Perez, Tutorial/Title V/Math Academy, Student Worker III
Edmundo Perez, Tutorial, Title V STP/Science Academy, Student Worker III
Luis Perez Silva, SMI/CUSP, Student Worker IV
Nicole Piffero, Admission & Records/Financial Aid, Student Worker III
Lisset Ramirez, Tutorial, Student Worker III
Rex Ramos, Admission & Records/Financial Aid, Student Worker III
Maria I. Reyes Carranza, Tutorial, Student Worker III
Sara N. Rodriguez, Tutorial, Student Worker III
Crystal Roque-Jimenez, Child Development Center, Student Worker I
Andrea Ruiz, Tutorial, Student Worker II
Stefannie Sanchez-Flores, Financial Aid, Student Worker III
Maria M. Santana Barragan, Child Development Center, Student Worker IV
Christine Savala, Tutorial, Student Worker IV
Ariel Torres, Counseling, Student Worker II
Reina Tovar, Tutorial, Student Worker IV
Maria Evelin Villicana, Tutorial/Title V/Math Academy, Student Worker III,
Kristina Webster, Admission & Records/Financial Aid, Student Worker III
Carolyn Worden, Child Development Center, Student Worker I
Mary R. Yasay, Admission & Records/Financial Aid, Student Worker III
J. Ratify appointment of Student Worker for fall semester 2013:
1. Lorenzo Ascencio, SMI/Title V Cusp, Student Worker IV
2. Maria S. Carranza, Child Development Center, Student Worker III
3. Jocelyn Gonzalez-Martinez, Admission & Records, Student Worker III
4. Rosalia Olivera, Child Development Center, Student Worker IV
5. Olga Pena-Fuentes, Child Development Center, Student Worker III
6. Luis Perez Silva, SMI/CUSP, Student Worker IV
7. Maria Santana Barragan, Child Development Center, Student Worker IV
Page 7 of 7
AGENDA ITEM FOR BOARD MEETING OF:
Title
August 6, 2013
Number
VI. A.
Budget Revisions
Area
Status
Office of Administrative Services
Action
Prepared by: Alfred Muñoz, Vice President
Reference
Strategic Priority – 4
Accreditation Standard – III.D.
BACKGROUND / SUMMARY
The Board of Trustees recognizes that the annual budget of the District is a financial plan and is subject
to adjustments during the fiscal year caused by changes in enrollments, programs, services, and the cost
of goods and services.
Revisions to the adopted budget are subject to approval by the Board of Trustees. Budget revisions
consist of transfers between major object expenditures or from the appropriations for contingencies, as
well as budgetary increases for the use of funds not included in the original budget.
All budget entry numbers are assigned automatically assuring a complete sequence accounting. Numeric
breaks on the attached report are due to the exclusion of budget transfers, which do not require Board
approval. The accompanying Budget Journal Entry Detail Report was produced directly from the
accounting software.
RECOMMENDATION
The administration recommends that the Board of Trustees ratify budget revisions for fiscal year 20122013 numbered 10400 to 10402.
AGENDA ITEM FOR BOARD MEETING OF:
August 6, 2013
Title
Resolution 13:9, Certifying the approval of
the Governing Board to enter into
transactions with California Department of
Education, authorize designated personnel,
and accept funding from CA Department
of Education for child care and
development services
Number
VI. B.
Area
Academic Affairs
Prepared by: Stephanie Low
Vice President (Interim)
Status
Action (Roll Call)
Reference
Strategic Priorities: 2, 4, 6
Accreditation Standard: II.B., III.D.
BACKGROUND/SUMMARY
The California Department of Education requires that the Governing Board adopt a resolution
to certify the approval of the Governing Board to enter into a contract for the purpose of
providing childcare and development services and to authorize designated personnel to sign
contract documents.
RECOMMENDATION
The administration recommends that the Board of Trustees adopt Resolution 13:9, Certifying
the Approval of the Governing Board to Enter into Transactions with the California Department
of Education for the Purpose of Providing Child Care and Development Services, accept
funding from the California Department of Education, and authorize Designated Personnel to
Sign Contract Documents for the 2013-14 Fiscal Year.
TERM: Fiscal year 2013-2014
BUDGET IMPLICATION
Funds to provide Child Development Services at Hartnell College as per Funding Terms and
Conditions for California State Preschool Programs (CSPP)
Revenue
Source of Fund
California Department of Education
Amount
$520,030
Total
$520,030
HARTNELL COMMUNITY COLLEGE DISTRICT
RESOLUTION 13:9
Certifying the approval of the Governing Board to enter into transactions with the
California Department of Education for the purpose of providing child care and
development services and to authorize the designated personnel to sign contract
documents for fiscal year 2013-14.
BE IT RESOLVED that the Governing Board of HARTNELL COMMUNITY COLLEGE
DISTRICT authorizes entering into local agreements and that the persons who are listed
below, are authorized to sign the transaction for the Governing Board.
NAME
TITLE
Willard Lewallen
Superintendent/President
Alfred Muñoz
Vice President, Administrative Srvs
Tracey Richardson
Controller
SIGNATURE
PASSED AND ADOPTED THIS 6th day of August 2013 by the Hartnell College Governing
Board of Monterey County, California.
I, WILLARD LEWALLEN, Clerk of the Governing Board of HARTNELL COMMUNITY
COLLEGE DISTRICT of Monterey County, California, certify that the foregoing is full, true
and correct copy of a resolution adopted by the said Board at the August 6, 2013 meeting
thereof held at a regular public place of meeting and the resolution is on file in the office of
said Board.
Clerk’s Signature
Date
AGENDA ITEM FOR BOARD MEETING OF:
Title
Adopt Resolution 13:10 Authorizing
Issuance of Hartnell Community College
District (Monterey and San Benito
Counties, California) 2013 General
Obligation Refunding Bonds
Area
Office of Administrative Services
Prepared by: Alfred Muñoz,
Vice President
August 6, 2013
Number
VI. C.
Status
Action (Roll-call)
Reference
Strategic Priority: 4
Accreditation Standard: III.B.; III.D.
BACKGROUND/SUMMARY
An Election was held in the Hartnell Community College District (the “District”) on November 5, 2002
for the issuance and sale of general obligation bonds of the District for various purposes in the
maximum amount of $131,000,000 (the “Authorization”).
The District has previously caused the issuance of bonds under the Authorization, including
$34,995,517.60 of its Election of 2002, General Obligation Bonds, Series B (the “Series B Bonds”) and
$48,405,079.30 of its Election of 2002 General Obligation Bonds, Series D (the “Series D Bonds”).
The District has also previously issued $29,062,042.25 of its 2005 General Obligation Refunding
Bonds to refund a portion of the then-outstanding Series A Bonds (the “2005 Refunding Bonds”).
The District now desires to refinance portions of the outstanding Series B Bonds, Series D Bonds, and
2005 Refunding Bonds (together, the “Refunded Bonds”) through the issuance of general obligation
refunding bonds in an aggregate principal amount of not-to-exceed $65,000,000. All benefits from the
refunding will be delivered to the property owners in the District. The term of the Refunding Bonds
will not be longer than the term of the Refunded Bonds.
(a)
Bond Resolution. This Resolution authorizes the issuance of general obligation
refunding bonds (the “Refunding Bonds”), in one or more series of federally taxable and federally taxexempt bonds. The resolution specifies the basic terms, parameters and forms of the Bonds, and
approves the forms of Purchase Contract, Escrow Agreement and Preliminary Official Statement
described below. The Bonds are only authorized to be issued as current interest bonds. Capital
appreciation bonds are not authorized. In particular, Section 1 of the Resolution establishes the
maximum aggregate principal amount of the Refunded Bonds issued ($65,000,000). Section 4 of the
Resolution states the maximum underwriting discount (0.50%) with respect to the Refunding Bonds,
authorizes the Refunding Bonds to be sold at a negotiated sale to Piper Jaffray & Co. (the
“Underwriter”), and sets a minimum savings threshold of $1,000,000.
(b)
Form of Purchase Contract. Pursuant to the Purchase Contract, the Underwriter will
agree to buy the Refunding Bonds from the District. All of the conditions of closing the transaction are
set forth in this document, including the documentation to be provided at the closing by various parties.
Upon the pricing of the Refunding Bonds, the final execution copy of the Purchase Contract will be
prepared following this form.
(c)
Form of Preliminary Official Statement. The Preliminary Official Statement (“POS”)
is the offering document describing the Bonds which may be distributed to prospective purchasers of
the Bonds. The POS discloses information with respect to, among other things, (i) the proposed uses of
proceeds of the Bonds, (ii) the terms of the Bonds (interest rate, redemption terms, etc.), (iii) the bond
insurance policy for the Bonds, if any, (iv) the security for repayment of the Bonds (the tax levy), (v)
information with respect to the District’s tax base (upon which such ad valorem taxes may be levied),
(vi) District financial and operating data, (vii) continuing disclosure with respect to the Bonds and the
District, and (viii) absence of litigation and other miscellaneous matters expected to be of interest to
prospective purchasers of the Bonds. Following the pricing of the Bonds, a final Official Statement for
the Bonds will be prepared, substantially in the form of the POS.
(d)
Escrow Agreement. Pursuant to the Escrow Agreement, proceeds from the sale of the
Refunding Bonds in an amount sufficient to redeem the outstanding Refunded Bonds will be deposited
in an escrow fund (the “Escrow Fund”) held by Union Bank of California, N.A. (acting as “Escrow
Agent”). The monies in the Escrow Fund will be used by the Escrow Agent as follows: (i) to refund the
Series B Bonds on or about June 1, 2016, (ii) to refund the 2005 Refunding Bonds on or about August
1, 2015, and (iii) to refund the Series D Bonds on or about August 1, 2019. As a result of the deposit
and application of funds so provided in the Escrow Agreement, the Refunded Bonds will be defeased
and the obligation of Monterey and San Benito Counties to levy ad valorem taxes for payment of the
Refunded Bonds will cease.
RECOMMENDATION
The administration recommends the Board of Trustees adopt Resolution No. 13:10, A Resolution
Authorizing the Issuance of Hartnell Community College District 2013 General Obligation Refunding
Bonds.
HARTNELL COMMUNITY COLLEGE DISTRICT
RESOLUTION NO. 13:10
RESOLUTION AUTHORIZING THE ISSUANCE OF THE HARTNELL COMMUNITY
COLLEGE DISTRICT (MONTEREY AND SAN BENITO COUNTIES, CALIFORNIA) 2013
GENERAL OBLIGATION REFUNDING BONDS
WHEREAS, a duly called election was held in the Hartnell Community College District,
Monterey and San Benito Counties, State of California (hereinafter referred to as the “District”), on
November 5, 2002 (the “Authorization”) and thereafter canvassed pursuant to law;
WHEREAS, at such election there was submitted to and approved by a vote of more than
55% of the qualified electors of the District a question as to the issuance and sale of general
obligation bonds of the District for various purposes set forth in the ballot submitted to the voters, in
the maximum amount of $131,000,000, payable from the levy of an ad valorem tax against the
taxable property in the District;
WHEREAS, pursuant to the Authorization, on June 28, 2006 the District issued
$34,995,517.60 of Hartnell Community College District (Monterey and San Benito Counties,
California) Election of 2002 General Obligation Bonds, Series B (the “Series B Bonds”);
WHEREAS, pursuant to the Authorization, on September 16, 2008 the District issued
$48,405,079.30 of Hartnell Community College District (Monterey and San Benito Counties,
California) Election of 2002 General Obligation Bonds, Series D (the “Series D Bonds”);
WHEREAS, on April 7, 2005 the District issued its $29,062,042.25 2005 General Obligation
Refunding Bonds (the “2005 Bonds” and together with the Series B Bonds and the Series D Bonds,
the “Prior Bonds”);
WHEREAS, pursuant to Section 53550 of the Government Code, the District is authorized to
issue general obligation refunding bonds (the “Refunding Bonds”) to refund all or a portion of the
Prior Bonds (the “Refunded Bonds”);
WHEREAS, all acts, conditions and things required by law to be done or performed have
been done and performed in strict conformity with the laws authorizing the issuance of general
obligation refunding bonds of the District, and whereas the indebtedness of the District, including
this proposed issue of Refunding Bonds, is within all limits prescribed by law; and
WHEREAS, this Board desires to appoint professionals related to the issuance of the
Refunding Bonds;
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF TRUSTEES OF THE
HARTNELL COMMUNITY COLLEGE DISTRICT, MONTEREY AND SAN BENITO
COUNTIES, CALIFORNIA, AS FOLLOWS:
SECTION 1. Purpose. To refund all or a portion of the aggregate principal amount of the
Refunded Bonds and to pay all necessary legal, financial, and contingent costs in connection
therewith, the District authorizes the issuance of the Refunding Bonds in one or more series, taxable
or tax-exempt, to be styled as the “Hartnell Community College District (Monterey and San Benito
Counties, California) 2013 General Obligation Refunding Bonds,” (or such other name as set forth in
the Purchase Contract, as defined herein) and in an aggregate principal amount not-to-exceed
$65,000,000, and with appropriate series designations if more than one series is issued. Additional
costs authorized to be paid from the proceeds of the Refunding Bonds are all of the authorized costs
of issuance set forth in Sections 53550(e) and (f) and Section 53587 of the Government Code.
SECTION 2. Paying Agent. The Board does hereby authorize the appointment of Union
Bank of California, N.A. as Paying Agent (defined herein) to act as the authenticating agent, paying
agent, transfer agent and paying agent for the Refunding Bonds on behalf of the District.
SECTION 3. Terms and Conditions of Sale. To best access the capital markets, the
Refunding Bonds shall be sold at one or more negotiated sales upon the direction of the
Superintendent/President of the District (the “Superintendent”) or the Vice President, Administrative
Services of the District (the “Vice President”). The Refunding Bonds shall be sold pursuant to the
terms and conditions set forth in the Purchase Contract, as described below.
SECTION 4. Approval of Purchase Contract. The form of Purchase Contract (the
“Purchase Contract”) by and between the District and Piper Jaffray & Co. (the “Underwriter”), for
the purchase and sale of the Refunding Bonds, substantially in the form on file with the Secretary of
the Board, is hereby approved and the Superintendent, the Vice President and such other officer or
employee of the District as the Superintendent or Vice President may designate (collectively, the
“Authorized Officers”), each alone, is hereby authorized to execute and deliver the Purchase
Contract, but with such changes therein, deletions therefrom and modifications thereto as the
Authorized Officer executing the same may approve, such approval to be conclusively evidenced by
his or her execution and delivery thereof; provided, however, that the maximum all-inclusive interest
rates of the Refunding Bonds shall not exceed the maximum rate permitted by law, the Underwriter’s
discount, excluding original issue discount thereon shall not exceed 0.50% of the aggregate principal
amount of the Refunding Bonds issued, and the sale of the Refunding Bonds shall produce a
minimum debt service savings to the taxpayers of $1,000,000. The Authorized Officers, each alone,
are further authorized to determine the principal amount of the Refunding Bonds to be specified in
the Purchase Contract for sale by the District up to $65,000,000 and to enter into and execute the
Purchase Contract with the Underwriter, if the conditions set forth in this Resolution are satisfied.
SECTION 5. Certain Definitions. As used in this Resolution, the terms set forth below
shall have the meanings ascribed to them (unless otherwise set forth in the Purchase Contract):
(a)
“Authorization” means the authorization received by the District to issue the Series B
Bonds and the Series D Bonds at an election held on November 5, 2002.
(b)
“Act” means Sections 53550 et seq. of the California Government Code.
(c)
“Bond Payment Date” means (unless otherwise provided by the Purchase Contract)
February 1 and August 1 of each year commencing February 1, 2014 with respect to the interest on
the Refunding Bonds and August 1 of each year commencing August 1, 2014 with respect to the
principal payments on the Refunding Bonds.
2
(d)
“Code” means the Internal Revenue Code of 1986, as the same may be amended from
time to time. Reference to a particular section of the Code shall be deemed to be a reference to any
successor to any such section.
(e)
“Depository” means the securities depository acting as Depository pursuant to
Section 6(c) hereof.
(f)
“DTC” means The Depository Trust Company, New York, New York, 55 Water
Street, New York, New York 10041,Tel: (212) 855-1000 or Fax: (212) 855-7320, a limited purpose
trust company organized under the laws of the State of New York, in its capacity as Depository for
the Refunding Bonds.
(g)
“Escrow Agent” means Union Bank of California, N.A., or any other successor
thereto, in its capacity as escrow agent for the Refunded Bonds.
(h)
“Escrow Agreement” means the Escrow Agreement relating to the Refunded Bonds,
by and between the District and the Escrow Agent.
(i)
“Federal Securities” means securities as permitted, in accordance with the respective
resolutions of the Board of Trustees of the District pursuant to which the Refunded Bonds were
issued, to be deposited for the purpose of defeasing the Refunded Bonds.
(j)
“Information Services” means Financial Information, Inc.’s “Financial Daily Called
Bond Service; Standard & Poor’s J.J. Kenny Information Services’ Called Bond Service; or Mergent
Inc.’s Called Bond Department.
(k)
“Nominee” means the nominee of the Depository, which may be the Depository, as
determined from time to time pursuant to Section 6(c) hereof.
(l)
“Outstanding” means, when used with reference to the Refunding Bonds, as of any
date, Bonds theretofore issued or thereupon being issued under this resolution except:
(i)
Refunding Bonds canceled at or prior to such date;
(ii)
Refunding Bonds in lieu of or in substitution for which other Refunding
Bonds shall have been delivered pursuant to Section 8 hereof; or
(iii)
Refunding Bonds for the payment or redemption of which funds or
Government Obligations in the necessary amount shall have been set aside (whether on or
prior to the maturity or redemption date of such Refunding Bonds), in accordance with Section
19 of this Resolution.
(m)
“Owners” or “Registered Owner” means the registered owner of a Bond as set forth
on the registration books maintained by the Paying Agent pursuant to Section 6 hereof.
(n)
“Participants” means those broker-dealers, banks and other financial institutions from
time to time for which the Depository holds book-entry certificates as securities depository.
3
(o)
“Paying Agent” means Union Bank of California, N.A., or any successor financial
institution, acting as paying agent, verification agent, transfer agent, bond registrar for the Refunding
Bonds.
(p)
“Record Date” means the fifteenth day of the month preceding each Bond Payment
Date.
(q)
“Securities Depository” means The Depository Trust Company, 55 Water Street,
New York, New York 10041,Tel: (212) 855-1000 or Fax: (212) 855-7320 with Cede & Co. as its
nominee.
(r)
“Term Bonds” means those Refunding Bonds for which mandatory redemption dates
have been established in the Purchase Contract.
SECTION 6. Terms of the Refunding Bonds.
(a)
Denomination, Interest, Dated Dates. The Refunding Bonds shall be issued as bonds
registered as to both principal and interest, in the denominations of $5,000 or any integral multiple
thereof. The Refunding Bonds will be initially registered to “Cede & Co.,” the nominee of the DTC.
Each Refunding Bond shall be dated the date of delivery of the Refunding Bonds or such
other date as shall appear in the Purchase Contract or the Official Statement (the “Date of Delivery”),
and shall bear interest at the rates set forth in the Purchase Contract from the Bond Payment Date
next preceding the date of authentication thereof unless it is authenticated as of a day during the
period from the 16th day of the month next preceding any Bond Payment Date to that Bond Payment
Date, inclusive, in which event it shall bear interest from such Bond Payment Date, or unless it is
authenticated on or before the first Record Date, in which event it shall bear interest from the Date of
Delivery. Interest with respect to the Bonds shall be payable on the respective Bond Payment Dates
and shall be computed on the basis of a 360-day year of twelve 30-day months.
No Refunding Bond of any series shall mature later than the final maturity date of the
Refunded Bonds to be refunded from proceeds of such Refunding Bond.
(b)
Redemption.
(i)
Optional Redemption. The Refunding Bonds shall be subject to optional
redemption prior to maturity as provided in the Purchase Contract or the Official Statement.
(ii)
Mandatory Redemption. Any Refunding Bonds issued as Term Bonds shall
be subject to mandatory sinking fund redemption as provided in the Purchase Contract or the
Official Statement.
In the event that a portion of any Term Bond is optionally redeemed pursuant to
Section 6(b)(i) hereof, the remaining sinking fund payments shall be reduced proportionately,
in integral multiples of $5,000, in respect to the portion of such Term Bond optionally
redeemed.
(iii)
Selection of Refunding Bonds for Redemption. Whenever provision is made
in this Resolution for the redemption of Refunding Bonds and less than all outstanding
Refunding Bonds are to be redeemed, the Paying Agent, upon written instruction from the
4
District, shall select Refunding Bonds for redemption as so directed and if not directed, in
inverse order of maturity. Within a maturity, the Paying Agent shall select Refunding Bonds
for redemption by lot. Redemption by lot shall be in such manner as the Paying Agent shall
determine; provided, however, the Purchase Contract may provide that, within a maturity,
Refunding Bonds shall be selected for redemption on a “Pro Rata Pass-Through Distribution
of Principal” basis in accordance with DTC procedures, provided further that, such pro-rata
redemption is made in accordance with the operational arrangements of DTC then in effect.
With respect to redemption by lot, the portion of any Refunding Bond to be redeemed
in part shall be in the principal amount of $5,000 or any integral multiple thereof.
(iv)
Notice of Redemption. When redemption is authorized or required pursuant
to Section 6(b)(i) hereof, the Paying Agent, upon written instruction from the District, shall
give notice (a “Redemption Notice”) of the redemption of the Refunding Bonds. Such
Redemption Notice shall specify: the Refunding Bonds or designated portions thereof (in the
case of redemption of the Refunding Bonds in part but not in whole) which are to be
redeemed; the date of redemption; the place or places where the redemption will be made,
including the name and address of the Paying Agent; the redemption price; the CUSIP
numbers (if any) assigned to the Refunding Bonds to be redeemed, the Refunding Bond
numbers of the Refunding Bonds to be redeemed in whole or in part and, in the case of any
Refunding Bond to be redeemed in part only, the principal amount of such Refunding Bond to
be redeemed; and the original issue date, interest rate and stated maturity date of each
Refunding Bond to be redeemed in whole or in part. Such Redemption Notice shall further
state that on the specified date there shall become due and payable upon each Refunding Bond
or portion thereof being redeemed at the redemption price thereof, together with the interest
accrued to the redemption date thereon, and that from and after such date, interest with respect
thereto shall cease to accrue.
The Paying Agent shall take the following actions with respect to such Redemption Notice:
(A)
At least 20 but not more than 60 days prior to the redemption date,
such Redemption Notice shall be given to the respective Owners of Refunding Bonds
designated for redemption by registered or certified mail, postage prepaid, at their
addresses appearing on the Bond Register.
(B)
At least 20 but not more than 60 days prior to the redemption date,
such Redemption Notice shall be given by (i) registered or certified mail, postage
prepaid, (ii) telephonically confirmed facsimile transmission, or (iii) overnight
delivery service to the Securities Depository.
(C)
At least 20 but not more than 60 days prior to the redemption date,
such Redemption Notice shall be given by (i) registered or certified mail, postage
prepaid, or (ii) overnight delivery service to one of the Information Services.
Neither failure to receive any Redemption Notice nor any defect in any such
Redemption Notice so given shall affect the sufficiency of the proceedings for the redemption
of the affected Refunding Bonds. Each check issued or other transfer of funds made by the
Paying Agent for the purpose of redeeming Refunding Bonds shall bear or include the CUSIP
number identifying, by issue and maturity, the Refunding Bonds being redeemed with the
5
proceeds of such check or other transfer. Such redemption notices may state that no
representation is made as to the accuracy or correctness of the CUSIP numbers printed therein
or on the Bonds.
With respect to any notice of redemption of Bonds pursuant to Section 6(b)(i) hereof,
unless upon the giving of such notice such Bonds shall be deemed to have been defeased
pursuant to Section 19 hereof, such notice shall state that such redemption shall be conditional
upon the receipt by the Paying Agent (or an independent escrow agent selected by the District)
on or prior to the date fixed for such redemption of the moneys necessary and sufficient to pay
the principal of, and premium, if any, and interest on, such Bonds to be redeemed, and that if
such moneys shall not have been so received said notice shall be of no force and effect, the
Bonds shall not be subject to redemption on such date and the Bonds shall not be required to
be redeemed on such date. In the event that such notice of redemption contains such a
condition and such moneys are not so received, the redemption shall not be made and the
Paying Agent shall within a reasonable time thereafter give notice, to the persons to whom and
in the manner in which the notice of redemption was given, that such moneys were not so
received. In addition, the District shall have the right to rescind any notice of redemption, by
written notice to the Paying Agent on or prior to the date fixed for redemption. The Paying
Agent shall distribute notice of rescission of such notice in the same manner that the notice
was originally provided.
(v)
Partial Redemption of Refunding Bonds. Upon the surrender of any
Refunding Bond redeemed in part only, the Paying Agent shall execute and deliver to the
Owner thereof a new Refunding Bond or Refunding Bonds of like tenor and maturity and of
authorized denominations equal in Transfer Amounts to the unredeemed portion of the Bond
surrendered. Such partial redemption shall be valid upon payment of the amount required to
be paid to such Owner, and the District shall be released and discharged thereupon from all
liability to the extent of such payment.
(vi)
Effect of Notice of Redemption. Notice having been given as aforesaid, and
the moneys for the redemption (including the interest accrued to the applicable date of
redemption) having been set aside in the District’s Debt Service Fund, the Refunding Bonds to
be redeemed shall become due and payable on such date of redemption.
If on such redemption date, money for the redemption of all the Refunding Bonds to
be redeemed as provided in Section 6(b)(i) hereof, together with interest accrued to such
redemption date, shall be held by the Paying Agent so as to be available therefor on such
redemption date, and if notice of redemption thereof shall have been given as aforesaid, then
from and after such redemption date, interest with respect to the Refunding Bonds to be
redeemed shall cease to accrue and become payable. All money held by or on behalf of the
Paying Agent for the redemption of Refunding Bonds shall be held in trust for the account of
the Owners of the Refunding Bonds so to be redeemed.
All Refunding Bonds paid at maturity or redeemed prior to maturity pursuant to the
provisions of this Section 6 shall be cancelled upon surrender thereof and be delivered to or
upon the order of the District. All or any portion of a Refunding Bond purchased by the
District shall be cancelled by the Paying Agent.
6
(vii) Refunding Bonds No Longer Outstanding. When any Refunding Bonds (or
portions thereof), which have been duly called for redemption prior to maturity under the
provisions of this Resolution, or with respect to which irrevocable instructions to call for
redemption prior to maturity at the earliest redemption date have been given to the Paying
Agent, in form satisfactory to it, and sufficient moneys shall be held by the Paying Agent
irrevocably in trust for the payment of the redemption price of such Refunding Bonds or
portions thereof, and, accrued interest with respect thereto to the date fixed for redemption, all
as provided in this Resolution, then such Refunding Bonds shall no longer be deemed
Outstanding and shall be surrendered to the Paying Agent for cancellation.
(c)
Book-Entry System.
(i)
Election of Book-Entry System. The Refunding Bonds shall initially be
delivered in the form of a separate single fully-registered bond (which may be typewritten) for
each maturity date of such Refunding Bonds in an authorized denomination. The ownership of
each such Bond shall be registered in the Bond Register (as defined below) maintained by the
Paying Agent in the name of the Nominee, as nominee of the Depository and ownership of the
Refunding Bonds, or any portion thereof may not thereafter be transferred except as provided
in Section 6(c)(i)(4).
The District and the Paying Agent shall have no responsibility or obligation to any
Participant or to any person on behalf of which such a Participant holds an interest in such the
Refunding Bonds. Without limiting the immediately preceding sentence, the District and the
Paying Agent shall have no responsibility or obligation with respect to: (i) the accuracy of the
records of the Depository, the Nominee, or any Participant with respect to any ownership
interest in the Refunding Bonds; (ii) the delivery to any Participant or any other person, other
than an Owner as shown in the Bond Register, of any notice with respect to the Refunding
Bonds, including any notice of redemption; (iii) the selection by the Depository and its
Participants of the beneficial interests in the Refunding Bonds to be prepaid in the event the
District redeems the Refunding Bonds in part; (iv) or the payment by the Depository or any
Participant or any other person, of any amount with respect to principal, premium, if any, or
interest on the Refunding Bonds. The District and the Paying Agent may treat and consider
the person in whose name each the Refunding Bond is registered in the Bond Register as the
absolute owner (the “Registered Owner” or “Owner”) of such the Refunding Bond for the
purpose of payment of principal of and premium and interest on and to such Refunding Bond,
for the purpose of giving notices of redemption and other matters with respect to such
Refunding Bond, for the purpose of registering transfers with respect to such Refunding Bond,
and for all other purposes whatsoever. The Paying Agent shall pay all principal of and
premium, if any, and interest on the Refunding Bonds only to or upon the order of the
respective Owner, as shown in the Bond Register, or his respective attorney duly authorized in
writing, and all such payments shall be valid and effective to fully satisfy and discharge the
District’s obligations with respect to payment of principal of, and premium, if any, and interest
on the Refunding Bonds to the extent of the sum or sums so paid. No person other than an
Owner, as shown in the Bond Register, shall receive a certificate evidencing the obligation to
make payments of principal of, and premium, if any, and interest on the Refunding Bonds.
Upon delivery by the Depository to the Owner and the Paying Agent, of written notice to the
effect that the Depository has determined to substitute a new nominee in place of the Nominee,
and subject to the provisions herein with respect to the Record Date, the word “Nominee” in
this Resolution shall refer to such nominee of the Depository.
7
(1)
Delivery of Letter of Representations. In order to qualify the Refunding
Bonds for the Depository’s book-entry system, the District and the Paying Agent shall
execute and deliver to the Depository a Letter of Representations. The execution and
delivery of a Letter of Representations shall not in any way impose upon the District or the
Paying Agent any obligation whatsoever with respect to persons having interests in the
Refunding Bonds other than the Owners, as shown on the Bond Register. By executing a
Letter of Representations, the Paying Agent shall agree to take all action necessary at all
times so that the District will be in compliance with all representations of the District in such
Letter of Representations. In addition to the execution and delivery of a Letter of
Representations, the District and the Paying Agent shall take such other actions, not
inconsistent with this Resolution, as are reasonably necessary to qualify the Refunding Bonds
for the Depository’s book-entry program.
(2)
Selection of Depository. In the event (i) the Depository determines not to
continue to act as securities depository for the Refunding Bonds, or (ii) the District
determines that continuation of the book-entry system is not in the best interest of the
beneficial owners of the Refunding Bonds or the District, then the District will discontinue
the book-entry system with the Depository. If the District determines to replace the
Depository with another qualified securities depository, the District shall prepare or direct the
preparation of a new single, separate, fully registered bond for each maturity date of such the
Refunding Bond, registered in the name of such successor or substitute qualified securities
depository or its Nominee as provided in subsection (4) hereof. If the District fails to identify
another qualified securities depository to replace the Depository, then the Refunding Bonds
shall no longer be restricted to being registered in such Bond Register in the name of the
Nominee, but shall be registered in whatever name or names the Owners transferring or
exchanging such Refunding Bonds shall designate, in accordance with the provisions of this
Section 6(c).
(3)
Payments to Depository. Notwithstanding any other provision of this
Resolution to the contrary, so long as all outstanding Refunding Bonds are held in book-entry
and registered in the name of the Nominee, all payments by the District or Paying Agent with
respect to principal of and premium, if any, or interest on the Refunding Bonds and all
notices with respect to such Refunding Bonds shall be made and given, respectively to the
Nominee, as provided in the Letter of Representations or as otherwise instructed by the
Depository and agreed to by the Paying Agent notwithstanding any inconsistent provisions
herein.
(4)
Transfer of Refunding Bonds to Substitute Depository.
(A)
The Refunding Bonds shall be initially issued as described in the Official
Statement. Registered ownership of such Refunding Bonds, or any portions thereof, may not
thereafter be transferred except:
(1)
to any successor of DTC or its Nominee, or of any substitute
depository designated pursuant to Section 6(c)(i)(4)(A)(2) (“Substitute Depository”); provided
that any successor of DTC or Substitute Depository shall be qualified under any applicable
laws to provide the service proposed to be provided by it;
8
(2)
to any Substitute Depository, upon (a) the resignation of DTC or its
successor (or any Substitute Depository or its successor) from its functions as depository, or
(b) a determination by the District that DTC (or its successor) is no longer able to carry out its
functions as depository; provided that any such Substitute Depository shall be qualified under
any applicable laws to provide the services proposed to be provided by it; or
(3)
to any person as provided below, upon (a) the resignation of DTC or
its successor (or any Substitute Depository or its successor) from its functions as depository, or
(b) a determination by the District that DTC or its successor (or Substitute Depository or its
successor) is no longer able to carry out its functions as depository.
(B)
In the case of any transfer pursuant to Section 6(c)(i)(4)(A)(1) or (2), upon
receipt of all outstanding Refunding Bonds by the Paying Agent, together with a written
request of the District to the Paying Agent designating the Substitute Depository, a single new
Bond, which the District shall prepare or cause to be prepared, shall be executed and delivered
for each maturity of Refunding Bonds then outstanding, registered in the name of such
successor or such Substitute Depository or their Nominees, as the case may be, all as specified
in such written request of the District. In the case of any transfer pursuant to
Section 6(c)(i)(4)(A)(3), upon receipt of all outstanding Refunding Bonds by the Paying
Agent, together with a written request of the District to the Paying Agent, new Refunding
Bonds, which the District shall prepare or cause to be prepared, shall be executed and
delivered in such denominations and registered in the names of such persons as are requested
in such written request of the District, provided that the Paying Agent shall not be required to
deliver such new Refunding Bonds within a period of less than sixty (60) days from the date of
receipt of such written request from the District.
(C)
In the case of a partial redemption of any Refunding Bonds evidencing a
portion of the principal maturing in a particular year, DTC or its successor (or any Substitute
Depository or its successor) shall make an appropriate notation on such Refunding Bonds
indicating the date and amounts of such reduction in principal, in form acceptable to the
Paying Agent, all in accordance with the Letter of Representations. The Paying Agent shall
not be liable for such Depository’s failure to make such notations or errors in making such
notations.
(D)
The District and the Paying Agent shall be entitled to treat the person in
whose name any Bond is registered as the Owner thereof for all purposes of this Resolution
and any applicable laws, notwithstanding any notice to the contrary received by the Paying
Agent or the District; and the District and the Paying Agent shall not have responsibility for
transmitting payments to, communicating with, notifying, or otherwise dealing with any
beneficial owners of the Refunding Bonds. Neither the District nor the Paying Agent shall
have any responsibility or obligation, legal or otherwise, to any such beneficial owners or to
any other party, including DTC or its successor (or Substitute Depository or its successor),
except to the Owner of any Refunding Bonds, and the Paying Agent may rely conclusively on
its records as to the identity of the Owners of the Refunding Bonds.
SECTION 7. Execution of Refunding Bonds. The Refunding Bonds shall be signed by the
President of the Board of Trustees of the District, by his or her manual or facsimile signature and
countersigned by the manual or facsimile signature of the Clerk of or Secretary to the Board, all in
their official capacities. No Refunding Bond shall be valid or obligatory for any purpose or shall be
9
entitled to any security or benefit under this Resolution unless and until the certificate of
authentication printed on the Refunding Bond is signed by the Paying Agent as authenticating agent.
Authentication by the Paying Agent shall be conclusive evidence that the Refunding Bond so
authenticated has been duly issued, signed and delivered under this Resolution and is entitled to the
security and benefit of this Resolution. There shall be attached to each Refunding Bond the legal
opinion of Stradling Yocca Carlson & Rauth, a Professional Corporation, and, immediately
preceding such legal opinion, a certificate executed with the facsimile signature of the Secretary to
the Board of Trustees, said certificate to be in substantially the following form:
The following is a true copy of the opinion rendered by Stradling Yocca Carlson
& Rauth, a Professional Corporation in connection with the issuance of, and
dated as of the date of the original delivery of, the bonds. A signed copy is on
file in my office.
(Facsimile Signature)
Secretary, Board of Trustees
SECTION 8. Paying Agent; Transfer and Exchange. So long as any of the Refunding
Bonds remain outstanding, the District will cause the Paying Agent to maintain and keep at its
designated office all books and records necessary for the registration, exchange and transfer of the
Refunding Bonds as provided in this Section. Subject to the provisions of Section 9 below, the
person in whose name a Refunding Bond is registered on the Bond Register shall be regarded as the
absolute Owner of that Refunding Bond for all purposes of this Resolution. Payment of or on
account of the principal or premium, if any, and interest on any Refunding Bond shall be made only
to or upon the order of that person; neither the District nor the Paying Agent shall be affected by any
notice to the contrary, but the registration may be changed as provided in this Section. All such
payments shall be valid and effectual to satisfy and discharge the District’s liability upon the
Refunding Bonds, including interest, to the extent of the amount or amounts so paid.
Any Refunding Bond may be exchanged for Refunding Bonds of like tenor, maturity and
Transfer Amount upon presentation and surrender at the designated office of the Paying Agent,
together with a request for exchange signed by the Owner or by a person legally empowered to do so
in a form satisfactory to the Paying Agent. A Refunding Bond may be transferred on the Bond
Register only upon presentation and surrender of the Refunding Bond at the designated office of the
Paying Agent together with an assignment executed by the Owner or by a person legally empowered
to do so in a form satisfactory to the Paying Agent. Upon exchange or transfer, the Paying Agent
shall complete, authenticate and deliver a new Refunding Bond or Refunding Bonds of like tenor and
of any authorized denomination or denominations requested by the Owner equal to the Transfer
Amount of the Refunding Bond surrendered and bearing or accruing interest at the same rate and
maturing on the same date.
If manual signatures on behalf of the District are required in connection with an exchange or
transfer, the Paying Agent shall undertake the exchange or transfer of Refunding Bonds only after the
new Refunding Bonds are signed by the authorized officers of the District. In all cases of exchanged
or transferred Refunding Bonds, the District shall sign and the Paying Agent shall authenticate and
deliver Refunding Bonds in accordance with the provisions of this Resolution. All fees and costs of
transfer shall be paid by the requesting party. Those charges may be required to be paid before the
procedure is begun for the exchange or transfer. All Refunding Bonds issued upon any exchange or
10
transfer shall be valid obligations of the District, evidencing the same debt, and entitled to the same
security and benefit under this Resolution as the Refunding Bonds surrendered upon that exchange or
transfer.
Any Refunding Bond surrendered to the Paying Agent for payment, retirement, exchange,
replacement or transfer shall be cancelled by the Paying Agent. The District may at any time deliver
to the Paying Agent for cancellation any previously authenticated and delivered Refunding Bonds
that the District may have acquired in any manner whatsoever, and those Refunding Bonds shall be
promptly cancelled by the Paying Agent. Written reports of the surrender and cancellation of
Refunding Bonds shall be made to the District by the Paying Agent as requested by the District. The
cancelled Refunding Bonds shall be retained for three years, then returned to the District or destroyed
by the Paying Agent as directed by the District.
Neither the District nor the Paying Agent will be required (a) to issue or transfer any
Refunding Bonds during a period beginning with the opening of business on the 16th business day
next preceding either any Bond Payment Date or any date of selection of Refunding Bonds to be
redeemed and ending with the close of business on the Bond Payment Date or any day on which the
applicable notice of redemption is given or (b) to transfer any Refunding Bonds which have been
selected or called for redemption in whole or in part.
SECTION 9. Payment. Payment of interest on any Refunding Bond on any Bond Payment
Date shall be made to the person appearing on the registration books of the Paying Agent as the
Owner thereof as of the Record Date immediately preceding such Bond Payment Date, such interest
to be paid by check mailed to such Owner on the Bond Payment Date at his address as it appears on
such registration books or at such other address as he may have filed with the Paying Agent for that
purpose on or before the Record Date. The Owner in an aggregate principal of $1,000,000 or more
may request in writing to the Paying Agent that such Owner be paid interest by wire transfer to the
bank and account number on file with the Paying Agent as of the Record Date. The principal, and
redemption price, if any, shall be payable upon maturity or redemption upon surrender at the
designated office of the Paying Agent. The interest, principal and premiums, if any, on the
Refunding Bonds shall be payable in lawful money of the United States of America. The Paying
Agent is hereby authorized to pay the Refunding Bonds when duly presented for payment at
maturity, and to cancel all Refunding Bonds upon payment thereof. The Refunding Bonds are
general obligations of the District, payable without limit as to rate or amount solely from the levy of
ad valorem property taxes upon all property subject to taxation within the District.
SECTION 10. Form of Refunding Bonds. The Refunding Bonds shall be in substantially
the following form, allowing those officials executing the Refunding Bonds to make the insertions
and deletions necessary to conform the Refunding Bonds to this Resolution, the Purchase Contract
and the Official Statement:
11
(Form of Refunding Bond)
REGISTERED
NO.
REGISTERED
$
HARTNELL COMMUNITY COLLEGE DISTRICT
(MONTEREY AND SAN BENITO COUNTIES, CALIFORNIA)
2013 GENERAL OBLIGATION REFUNDING BOND
INTEREST RATE:
___% per annum
REGISTERED OWNER:
MATURITY DATE:
August 1, ____
DATED AS OF:
_______ __, 2013
CUSIP
________
CEDE & CO.
PRINCIPAL AMOUNT:
The Hartnell Community College District (the “District”) in Monterey and San Benito
Counties (the “Counties”), for value received, promises to pay to the Registered Owner named
above, or registered assigns, the Principal Amount on the Maturity Date, each as stated above, and
interest thereon until the Principal Amount is paid or provided for at the Interest Rate stated above,
on February 1 and August 1 of each year (the “Bond Payment Dates”), commencing February 1,
2014. This bond will bear interest from the Bond Payment Date next preceding the date of
authentication hereof unless it is authenticated as of a day during the period from the 16th day of the
month next preceding any Bond Payment Date to the Bond Payment Date, inclusive, in which event
it shall bear interest from such Bond Payment Date, or unless it is authenticated on or before
January 15, 2014, in which event it shall bear interest from the Date of Delivery. Interest on this
bond shall be computed on the basis of a 360-day year of twelve 30-day months. Principal and
interest are payable in lawful money of the United States of America, without deduction for the
paying agent services, to the person in whose name this bond (or, if applicable, one or more
predecessor bonds) is registered (the “Registered Owner”) on the Register maintained by the Paying
Agent, initially Union Bank of California, N.A. Principal is payable upon presentation and surrender
of this bond at the designated office of the Paying Agent. Interest is payable by check mailed by the
Paying Agent on each Bond Payment Date to the Registered Owner of this bond (or one or more
predecessor bonds) as shown and at the address appearing on the Register at the close of business on
the 15th day of the calendar month next preceding that Bond Payment Date (the “Record Date”).
The Owner of Refunding Bonds in the aggregate Principal Amount of $1,000,000 or more may
request in writing to the Paying Agent that the Owner be paid interest by wire transfer to the bank
and account number on file with the Paying Agent as of the Record Date.
This bond is one of an authorization of bonds issued by the District pursuant to Government
Code Section 53550 et seq. (the “Act”) for the purpose of refunding certain of its outstanding bonds
of the District’s (i) $34,995,517.60 Election of 2002 General Obligation Bonds, Series B, (ii)
$48,405,079.30 Election of 2002 General Obligation Bonds, Series D and (iii) $29,062,042.25 2005
General Obligation Refunding Bonds and (iv) to pay all necessary legal, financial, and contingent
costs in connection therewith. The bonds are being issued under authority of and pursuant to the Act,
the laws of the State of California, and the resolution of the Board of Trustees of the District adopted
on August 6, 2013 (the “Bond Resolution”). This bond and the issue of which this bond is one are
12
general obligation bonds of the District payable as to both principal and interest solely from the
proceeds of the levy of ad valorem taxes on all property subject to such taxes in the District, which
taxes are unlimited as to rate or amount.
The bonds of this issue comprise $________ principal amount of Current Interest Bonds, of
which this bond is a part (each a “Refunding Bond”).
This bond is exchangeable and transferable for bonds of like tenor, maturity and principal
amount and in authorized denominations at the designated office of the Paying Agent by the
Registered Owner or by a person legally empowered to do so, upon presentation and surrender hereof
to the Paying Agent, together with a request for exchange or an assignment signed by the Registered
Owner or by a person legally empowered to do so, in a form satisfactory to the Paying Agent, all
subject to the terms, limitations and conditions provided in the Bond Resolution. All fees and costs
of transfer shall be paid by the transferor. The District and the Paying Agent may deem and treat the
Registered Owner as the absolute Owner of this bond for the purpose of receiving payment of or on
account of Principal or interest and for all other purposes, and neither the District nor the Paying
Agent shall be affected by any notice to the contrary.
Neither the District nor the Paying Agent will be required (a) to issue or transfer any bond
during a period beginning with the opening of business on the 16th business day next preceding
either any Bond Payment Date or any date of selection of bonds to be redeemed and ending with the
close of business on the Bond Payment Date or day on which the applicable notice of redemption is
given or (b) to transfer any bond which has been selected or called for redemption in whole or in
part.
The Refunding Bonds maturing on or before August 1, 20__ are not subject to redemption
prior to their fixed maturity dates. The Refunding Bonds maturing on or after August 1, 20__ are
subject to redemption on or after August 1, 20__ or on any date thereafter at the option of the District
as a whole or in part at a redemption price equal to the principal amount of the Refunding Bonds
called for redemption, plus interest accrued thereon to the date fixed for redemption, without
premium.
The Refunding Bonds maturing on August 1, 20__ are subject to mandatory sinking fund
redemption from moneys in the Debt Service Fund on August 1 of each year on and after August 1,
20__, at a redemption price equal to the principal amount thereof, together with accrued interest to
the date fixed for redemption, without premium. The principal amounts represented by such
Refunding Bonds to be so redeemed and the dates therefore and the final payment date is as indicated
in the following table:
Redemption Dates
Principal Amounts
TOTAL
$
The principal amount to be redeemed in each year shown above will be reduced
proportionately or as otherwise directed by the District, in integral multiples of $5,000, by any
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portion of the Refunding Term Bond optionally redeemed prior to the mandatory sinking fund
redemption date.
If less than all of the bonds of any one maturity shall be called for redemption, the particular
bonds or portions of bonds of such maturity to be redeemed shall be selected by lot by the District in
such manner as the District in its discretion may determine; provided, however, that the portion of
any bond to be redeemed shall be in the Principal amount of $5,000 or some multiple thereof. If less
than all of the bonds stated to mature on different dates shall be called for redemption, the particular
bonds or portions thereof to be redeemed shall be called in any order of maturity selected by the
District or, if not so selected, in the inverse order of maturity.
Reference is made to the Bond Resolution for a more complete description of the provisions,
among others, with respect to the nature and extent of the security for the bonds of this series, the
rights, duties and obligations of the District, the Paying Agent and the Registered Owners, and the
terms and conditions upon which the bonds are issued and secured. The Registered Owner of this
bond assents, by acceptance hereof, to all of the provisions of the Bond Resolution.
It is certified and recited that all acts and conditions required by the Constitution and laws of
the State of California to exist, to occur and to be performed or to have been met precedent to and in
the issuing of the bonds in order to make them legal, valid and binding general obligations of the
District, have been performed and have been met in regular and due form as required by law; that
payment in full for the bonds has been received; that no statutory or constitutional limitation on
indebtedness or taxation has been exceeded in issuing the bonds; and that due provision has been
made for levying and collecting ad valorem property taxes on all of the taxable property within the
District in an amount sufficient to pay Principal and interest when due.
This bond shall not be valid or obligatory for any purpose and shall not be entitled to any
security or benefit under the Bond Resolution until the Certificate of Authentication below has been
signed.
14
IN WITNESS WHEREOF, the Hartnell Community College District, Monterey and San
Benito Counties, has caused this bond to be executed on behalf of the District and in their official
capacities by the manual or facsimile signatures of the President of the Board of Trustees of the
District, and to be countersigned by the manual or facsimile signature of the Secretary to or Clerk of
the Board of Trustees, all as of the date stated above.
HARTNELL COMMUNITY COLLEGE DISTRICT
By:
(Facsimile Signature)
President, Board of Trustees
COUNTERSIGNED:
(Facsimile Signature)
Secretary to Board of Trustees
CERTIFICATE OF AUTHENTICATION
This bond is one of the bonds described in the Bond Resolution referred to herein which has
been authenticated and registered on _________________, 2013.
UNION BANK OF CALIFORNIA, N.A., as Paying
Agent
By:
Authorized Officer
15
ASSIGNMENT
For value received, the undersigned sells, assigns and transfers to (print or typewrite name,
address and zip code of Transferee): ___________________________________________________
this bond and irrevocably constitutes and appoints attorney to transfer this bond on the books for
registration thereof, with full power of substitution in the premises.
Dated: ________________________
_____________________________
Signature Guaranteed:
_____________________________
Notice:
The assignor’s signature to this assignment must correspond with the name as it
appears upon the within bond in every particular, without alteration or any change
whatever, and the signature(s) must be guaranteed by an eligible guarantor institution.
Social Security Number, Taxpayer Identification Number or other identifying number
of Assignee: _________________
Unless this certificate is presented by an authorized representative of The Depository Trust
Company to the issuer or its agent for registration of transfer, exchange or payment, and any
certificate issued is registered in the name of Cede & Co. or such other name as requested by an
authorized representative of The Depository Trust Company and any payment is made to Cede &
Co., ANY TRANSFER, PLEDGE OR OTHER USE HEREOF FOR VALUE OR OTHERWISE BY
OR TO ANY PERSON IS WRONGFUL since the registered owner hereof, Cede & Co., has an
interest herein.
16
LEGAL OPINION
The following is a true copy of the opinion rendered by Stradling Yocca Carlson & Rauth, a
Professional Corporation in connection with the issuance of, and dated as of the date of the original
delivery of, the bonds. A signed copy is on file in my office.
By:
(Facsimile Signature)
Secretary to Board of Trustees
(Form of Legal Opinion)
17
SECTION 11. Delivery of Refunding Bonds. The proper officials of the District shall
cause the Refunding Bonds to be prepared and, following their sale, shall have the Refunding Bonds
signed and delivered, together with a true transcript of proceedings with reference to the issuance of
the Refunding Bonds, to the Underwriter upon payment of the purchase price therefor.
SECTION 12. Deposit of Proceeds of Refunding Bonds; Escrow Agreement. An amount
of the proceeds from the sale of the Refunding Bonds necessary to purchase Federal Securities shall
be transferred to the Escrow Agent for deposit in one or several escrow funds (the “Escrow Fund”)
established under the Escrow Agreement, which amount, together with an amount or amounts of cash
held uninvested therein, shall be sufficient to refund the Refunded Bonds all as set forth in a
certificate of an Authorized Officer. Proceeds received from the sale of the Refunding Bonds desired
to pay all or a portion of the costs of issuing the Refunding Bonds may be deposited in the fund of
the District held by the Escrow Agent and known as the “Hartnell Community College District 2013
General Obligation Refunding Bonds Cost of Issuance Fund” (the “Cost of Issuance Fund”) and shall
be kept separate and distinct from all other District funds, and those proceeds shall be used solely for
the purpose of paying costs of issuance of the Refunding Bonds.
Any accrued interest received by the District from the sale of the Refunding Bonds shall be
kept separate and apart in one or several funds hereby created and established and to be designated as
the “Hartnell Community College District 2013 General Obligation Refunding Bonds Debt Service
Fund” (the “Debt Service Fund”) for the Refunding Bonds and used only for payments of Principal
of and interest on the Refunding Bonds. The Debt Service Fund shall be held by Monterey County
(“Monterey County”). Money on deposit in the debt service fund established for the Refunded
Bonds collected to make the payments on the Refunded Bonds due on and after the redemption dates
of the Refunding Bonds, as applicable (i) may be used to pay the debt service due on and after the
redemption dates of the Refunding Bonds, as applicable on any Refunded Bonds not to be refunded
from proceeds of the Refunding Bonds, (ii) may be transferred to the Escrow Fund and applied as set
forth in the Escrow Agreement or (iii) may be used to pay principal of and interest due, if any, on the
Refunding Bonds. Any premium received by the District from the sale of the Refunding Bonds may
be transferred to the applicable Debt Service Fund or applied to the payment of cost of issuance of
the Refunding Bonds, or some combination of deposits. Any excess proceeds of the Refunding
Bonds not needed for the authorized purposes set forth herein for which the Refunding Bonds are
being issued shall be transferred to the applicable Debt Service Fund and applied to the payment of
the Principal of and interest on the Refunding Bonds. If, after payment in full of the Refunding
Bonds, there remain excess proceeds, any such excess amounts shall be transferred to the general
fund of the District. Notwithstanding any of the foregoing, the provisions of this Section 12 as they
relate to the dispersal and allocation of moneys on deposit in the debt service funds established for
the Refunded Bonds collected to pay the interest and principal due on and after February 1, 2014, as
applicable on the Refunded Bonds and the provisions of this Section 12 as they relate to the
application of any premium received by the District from the sale of the Refunding Bonds may be
amended by the Purchase Contract or the Official Statement so long as the transactions contemplated
by such amendment are in compliance with the provisions of the Act.
The moneys in the Debt Service Fund, to the extent necessary to pay the principal of and
interest on the Refunding Bonds as the same become due and payable, shall be transferred by the
Union Bank of California, N.A. to the Paying Agent which, in turn, shall pay such moneys to DTC to
pay the principal of and interest on the Refunding Bonds. DTC will thereupon make payments of
principal and interest on the Refunding Bonds to the DTC Participants who will thereupon make
payments of principal and interest to the beneficial owners of the Refunding Bonds. Any moneys
18
remaining in the Debt Service Fund after the Refunding Bonds and the interest thereon have been
paid, or provision for such payment has been made, shall be transferred to the general fund of the
District.
Except as required below to satisfy the requirements of Section 148(f) of the Internal
Revenue Code of 1986, as amended (the “Code”), interest earned on the investment of monies held
in the Debt Service Fund shall be retained in the Debt Service Fund and used to pay Principal and
interest on the Refunding Bonds when due.
SECTION 13. Rebate Fund.
(a)
General. If necessary, there shall be created and established a special fund designated
the “Hartnell Community College District 2013 General Obligation Refunding Bonds Rebate Fund”
(the “Rebate Fund”). All amounts at any time on deposit in the Rebate Fund shall be held in trust, to
the extent required to satisfy the requirement to make rebate payments to the United States (the
“Rebate Requirement”) pursuant to Section 148 of the Code, and the Treasury Regulations
promulgated thereunder (the “Rebate Regulations”). Such amounts shall be free and clear of any lien
hereunder and shall be governed by this Section and Section 14 of this Resolution and by the Tax
Certificate concerning certain matters pertaining to the use and investment of proceeds of the
Refunding Bonds, executed and delivered to the District on the date of issuance of the Refunding
Bonds, including any and all exhibits attached thereto (the “Tax Certificate”).
(b)
Deposits.
(i)
Within forty-five (45) days of the end of each fifth Bond Year (as such term
is defined in the Tax Certificate) (1) the District shall calculate or cause to be calculated with
respect to the Refunding Bonds the amount that would be considered the “rebate amount”
within the meaning of Section 1.148-3 of the Rebate Regulations, using as the “computation
date” for this purpose the end of such five Bond Years, and (2) the District shall deposit to the
Rebate Fund from deposits from the District or from amounts available therefor on deposit in
the other funds established hereunder, if and to the extent required, amounts sufficient to cause
the balance in the Rebate Fund to be equal to the “rebate amount” so calculated.
(ii)
The District shall not be required to deposit any amount to the Rebate Fund in
accordance with the preceding sentence if the amount on deposit in the Rebate Fund prior to
the deposit required to be made under this subsection (b) equals or exceeds the “rebate
amount” calculated in accordance with the preceding sentence. Such excess may be
withdrawn from the Rebate Fund to the extent permitted under subsection (g) of this Section.
(iii)
The District shall not be required to calculate the “rebate amount” and the
District shall not be required to deposit any amount to the Rebate Fund in accordance with this
subsection (b), with respect to all or a portion of the proceeds of the Refunding Bonds
(including amounts treated as the proceeds of the Refunding Bonds) (1) to the extent such
proceeds satisfy the expenditure requirements of Section 148(f)(4)(B) or Section 148 (f)(4)(C)
of the Code or Section 1.148-7(d) of the Treasury Regulations or the small issuer exception of
Section 148(f)(4)(D) of the Code, whichever is applicable, and otherwise qualify for the
exception of the Rebate Requirement pursuant to whichever of said sections is applicable, or
(2) to the extent such proceeds are subject to an election by the District under
Section 148(f)(4)(C)(vii) of the Code to pay a one and one-half percent (1½%) penalty in lieu
19
of arbitrage rebate in the event any of the percentage expenditure requirements of
Section 148(f)(4)(C) are not satisfied, or (3) to the extent such proceeds qualify for the
exception to arbitrage rebate under Section 148(f)(4)(A)(ii) of the Code for amounts in a “bona
fide debt service fund.” In such event, and with respect to such amounts, the District shall not
be required to deposit any amount to the Rebate Fund in accordance with this subsection (b).
(c)
Withdrawal Following Payment of Refunding Bonds. Any funds remaining in the
Rebate Fund after redemption of all the Refunding Bonds and any amounts described in paragraph
(ii) of subsection (d) of this Section, including accrued interest, shall be transferred to the General
Fund of the District.
(d)
Withdrawal for Payment of Rebate. Subject to the exceptions contained in subsection
(b) of this Section to the requirement to calculate the “rebate amount” and make deposits to the
Rebate Fund, the District shall pay to the United States, from amounts on deposit in the Rebate Fund,
(i)
not later than sixty (60) days after the end of (a) the fifth (5th) Bond Year,
and (b) each fifth (5th) Bond Year thereafter, an amount that, together with all previous rebate
payments, is equal to at least 90% of the “rebate amount” calculated as of the end of such
Bond Year in accordance with Section 1.148-3 of the Rebate Regulations; and
(ii)
not later than sixty (60) days after the payment of all Refunding Bonds, an
amount equal to one hundred percent (100%) of the “rebate amount” calculated as of the date
of such payment (and any income attributable to the “rebate amount” determined to be due and
payable) in accordance with Section 1.148-3 of the Rebate Regulations.
(e)
Rebate Payments. Each payment required to be made pursuant to subsection (d) of
this Section shall be made to the Internal Revenue Service Center, Ogden, Utah 84201, on or before
the date on which such payment is due, and shall be accompanied by Internal Revenue Service Form
8038-T, such form to be prepared or caused to be prepared by or on behalf of the District.
(f)
Deficiencies in the Rebate Fund. In the event that, prior to the time of any payment
required to be made from the Rebate Fund, the amount in the Rebate Fund is not sufficient to make
such payment when such payment is due, the District shall calculate the amount of such deficiency
and deposit an amount equal to such deficiency into the Rebate Fund prior to the time such payment
is due.
(g)
Withdrawals of Excess Amount. In the event that immediately following the
calculation required by subsection (b) of this Section, but prior to any deposit made under said
subsection, the amount on deposit in the Rebate Fund exceeds the “rebate amount” calculated in
accordance with said subsection, upon written instructions from the District, the District may
withdraw the excess from the Rebate Fund and credit such excess to the Debt Service Fund.
(h)
Record Retention. The District shall retain records of all determinations made
hereunder until three years after the retirement of the Refunding Bonds.
(i)
Survival of Defeasance. Notwithstanding anything in this Resolution to the contrary,
the Rebate Requirement shall survive the payment in full or defeasance of the Refunding Bonds.
20
SECTION 14. Security for the Refunding Bonds. There shall be levied on all the taxable
property in the District, in addition to all other taxes, a continuing direct ad valorem tax annually
during the period the Refunding Bonds are outstanding in an amount sufficient to pay the principal of
and interest on the Refunding Bonds when due, which moneys when collected will be placed in the
Debt Service Fund of the District, which fund is irrevocably pledged for the payment of the principal
of and interest on the Refunding Bonds when and as the same fall due. The District covenants to
cause Monterey County to take all actions necessary to levy such ad valorem tax in accordance with
this Section 14 and Section 53559 of the Act.
SECTION 15. Arbitrage Covenant. The District will restrict the use of the proceeds of the
Refunding Bonds in such manner and to such extent, if any, as may be necessary, so that the
Refunding Bonds will not constitute arbitrage bonds under Section 148 of the Code and the
applicable regulations prescribed under that Section or any predecessor section.
SECTION 16. Legislative Determinations. The Board determines that all acts and
conditions necessary to be performed by the Board or to have been met precedent to and in the
issuing of the Refunding Bonds in order to make them legal, valid and binding general obligations of
the District have been performed and have been met, or will at the time of delivery of the Refunding
Bonds have been performed and have been met, in regular and due form as required by law; and that
no statutory or constitutional limitation of indebtedness or taxation will have been exceeded in the
issuance of the Refunding Bonds. Furthermore, the Board finds and determines pursuant to Section
53552 of the Act that the prudent management of the fiscal affairs of the District requires that it issue
the Refunding Bonds without submitting the question of the issuance of the Refunding Bonds to a
vote of the qualified electors of the District.
SECTION 17. Official Statement. The Preliminary Official Statement relating to the
Refunding Bonds, substantially in the form on file with the Secretary to the Board is hereby approved
and the Authorized Officers, each alone, are hereby authorized and directed, for and in the name and
on behalf of the District, to deliver such Preliminary Official Statement to the Underwriter to be used
in connection with the offering and sale of the Refunding Bonds. The Authorized Officers, each
alone, are hereby authorized and directed, for and in the name and on behalf of the District, to deem
the Preliminary Official Statement “final” pursuant to 15c2-12 of the Securities Exchange Act of
1934, prior to its distribution and to execute and deliver to the Underwriter a final Official Statement,
substantially in the form of the Preliminary Official Statement, with such changes therein, deletions
therefrom and modifications thereto as the Authorized Officer executing the same shall approve. The
Underwriter is hereby authorized to distribute copies of the Preliminary Official Statement to persons
who may be interested in the purchase of the Refunding Bonds and is directed to deliver copies of
any final Official Statement to the purchasers of the Refunding Bonds. Execution of the Official
Statement shall conclusively evidence the District’s approval of the Official Statement.
SECTION 18. Insurance. In the event the District purchases bond insurance for the
Refunding Bonds, and to the extent that the Bond Insurer makes payment of the principal or interest
on the Refunding Bonds, it shall become the Owner of such Refunding Bonds with the right to
payment of principal or interest on the Refunding Bonds, and shall be fully subrogated to all of the
Owners’ rights, including the Owners’ rights to payment thereof. To evidence such subrogation (i) in
the case of subrogation as to claims that were past due interest components, the Paying Agent shall
note the Bond Insurer’s rights as subrogee on the registration books for the Refunding Bonds
maintained by the Paying Agent upon receipt of a copy of the cancelled check issued by the Bond
Insurer for the payment of such interest to the Owners of the Refunding Bonds, and (ii) in the case of
21
subrogation as to claims for past due principal, the Paying Agent shall note the Bond Insurer as
subrogee on the registration books for the Refunding Bonds maintained by the Paying Agent upon
surrender of the Refunding Bonds by the Owners thereof to the Bond Insurer or the insurance trustee
for the Bond Insurer.
SECTION 19. Defeasance. All or any portion of the outstanding maturities of the
Refunding Bonds may be defeased prior to maturity in the following ways:
(a)
Cash: by irrevocably depositing with an independent escrow agent selected by the
District an amount of cash which together with amounts transferred from the Debt Service Fund is
sufficient to pay and discharge all Refunding Bonds outstanding and designated for defeasance
(including all principal and interest thereon and redemption premiums, if any) at or before their
maturity date; or
(b)
Government Obligations: by irrevocably depositing with an independent escrow
agent selected by the District noncallable Government Obligations, together with cash, if required, in
such amount as will, in the opinion of an independent certified public accountant, together with
interest to accrue thereon and moneys transferred from the Debt Service Fund together with the
interest to accrue thereon, be fully sufficient to pay and discharge all Refunding Bonds outstanding
and designated for defeasance (including all principal and interest represented thereby and
prepayment premiums, if any) at or before their maturity date;
then, notwithstanding that any of such Refunding Bonds shall not have been surrendered for
payment, all obligations of the District with respect to all such designated outstanding Refunding
Bonds shall cease and terminate, except only the obligation of the Paying Agent or an independent
escrow agent selected by the District to pay or cause to be paid from funds deposited pursuant to
paragraphs (a) or (b) of this Section, to the Owners of such designated Refunding Bonds not so
surrendered and paid all sums due with respect thereto.
For purposes of this Section, “Government Obligations” shall mean:
Direct and general obligations of the United States of America or obligations that are
unconditionally guaranteed as to principal and interest by the United States of America (which may
consist of obligations of the Resolution Funding Corporation that constitute strips), or “prerefunded”
municipal obligations rated in the highest rating category by Moody’s Investors Service or Standard
& Poor’s. In the case of direct and general obligations of the United States of America, Government
Obligations shall include evidences of direct ownership of proportionate interests in future interest or
principal payments of such obligations. Investments in such proportionate interests must be limited
to circumstances where (a) a bank or trust company acts as custodian and holds the underlying
United States obligations; (b) the owner of the investment is the real party in interest and has the
right to proceed directly and individually against the obligor of the underlying United States
obligations; and (c) the underlying United States obligations are held in a special account, segregated
from the custodian’s general assets, and are not available to satisfy any claim of the custodian, any
person claiming through the custodian, or any person to whom the custodian may be obligated;
provided that such obligations are rated or assessed at least as high as direct and general obligations
of the United States of America by either Standard & Poor’s or by Moody’s Investors Service.
22
SECTION 20. Other Actions, Determinations and Approvals.
(a)
Officers of the Board, District officials and staff are hereby authorized and directed,
jointly and severally, to do any and all things and to execute and deliver any and all documents which
they may deem necessary or advisable in order to proceed with the issuance of the Refunding Bonds
and otherwise carry out, give effect to and comply with the terms and intent of this Resolution. Such
actions heretofore taken by such officers, officials and staff are hereby ratified, confirmed and
approved.
(b)
The Board hereby finds and determines that both the total net interest cost to maturity
on the Refunding Bonds plus the principal amount of the Refunding Bonds will be less than the total
net interest cost to maturity on the Refunded Bonds plus the principal amount of the Refunded
Bonds.
(c)
The Board anticipates that the Refunded Bonds will be redeemed on or about
August 1, 2015, June 1, 2016 and August 1, 2019 which are the first optional redemption dates of
such series of Refunded Bonds following the issuance of the Refunding Bonds.
(d)
The Board hereby appoints Union Bank of California, N.A. as escrow agent (the
“Escrow Agent”) for the Refunding Bonds and approves the form of Escrow Agreement, by and
between the District and the Escrow Agent on file with the Secretary to the Board. The Authorized
Officers, each alone, are hereby authorized to execute the Escrow Agreement with such changes as
they shall approve, such approval to be conclusively evidenced by either individual’s execution and
delivery thereof.
(e)
The Board hereby appoints Piper Jaffray & Co., as the underwriter, and Stradling
Yocca Carlson & Rauth, a Professional Corporation, San Francisco, California, as bond counsel and
disclosure counsel with respect to the issuance of the Refunding Bonds.
(f)
The provisions of this Resolution may be amended by the Purchase Contract and the
Official Statement; if the Purchase Contract so provides, the Refunding Bonds may be issued as
crossover refunding bonds pursuant to Section 53558(b) of the Government Code.
SECTION 21. Resolution to Treasurer-Tax Collector. The Secretary to this Board is
hereby directed to provide a certified copy of this Resolution to the Director of Finance/TreasurerTax Collector of Monterey County immediately following its adoption.
SECTION 22. Continuing Disclosure. The District hereby covenants and agrees that it will
comply with and carry out all of the provisions of that certain Continuing Disclosure Certificate
executed by the District and dated the date of issuance and delivery of the Refunding Bonds, as
originally executed and as it may be amended from time to time in accordance with the terms thereof.
Any Bondholder may take such actions as may be necessary and appropriate, including seeking
mandate or specific performance by court order, to cause the District to comply with its obligations
under this Section. Noncompliance with this Section shall not result in acceleration of the Refunding
Bonds.
SECTION 23. Recitals. All the recitals in this Resolution above are true and correct and
this Board so finds, determines and represents.
23
SECTION 24. Effective Date. This Resolution shall take effect immediately upon its
passage.
PASSED AND ADOPTED this 6th day of August, 2013, by the following vote:
AYES:
NOES:
ABSENT:
ABSTENTIONS:
President, Board of Trustees
Hartnell Community College District
Attest:
Secretary to Board of Trustees
Hartnell Community College District
24
SECRETARY’S CERTIFICATE
I, _______, Secretary to the Board of Trustees of the Hartnell Community College District,
hereby certify as follows:
The foregoing is a full, true and correct copy of a resolution duly adopted at a regular
meeting of the Board of Trustees of said District duly and regularly and legally held at the regular
meeting place thereof on August 6, 2013, of which meeting all of the members of the Board of said
District had due notice and at which a quorum was present.
I have carefully compared the same with the original minutes of said meeting on file and of
record in my office and the foregoing is a full, true and correct copy of the original resolution
adopted at said meeting and entered in said minutes.
Said resolution has not been amended, modified or rescinded since the date of its adoption,
and the same is now in full force and effect.
Dated: _________ ___, 2013
Secretary
25
AGENDA ITEM FOR BOARD MEETING OF:
Title
August 6, 2013
Number
VI. D.
Proposed Name Change for CALL Building
Area
Office of the Superintendent/President
Prepared by Willard Lewallen
Superintendent/President
Status
Action
Reference
Strategic Priority - 4
Accreditation Standard – III.B.
BACKGROUND/SUMMARY
In the labeling and updating of campus maps it is proposed that the CALL Building be renamed
Student Services. CALL stands for Center for Assessment and Lifelong Learning. That name
has nothing to do with the operations, services, and departments that occupy the building. The
entire bottom floor is student services. The second floor is primarily allied health programs.
Long range facilities plans include moving nursing, etc. out of this building (possibly to Merrill
Hall when the new science building is occupied). Other student services would then be
relocated to the second floor, particularly the tutoring center which is temporarily located in the
library (after the demolition of the annex). The entire building will be student services in the
long term.
The naming of buildings is governed by Board Policy 2305. Per this policy a building name
requires board approval.
RECOMMENDATION
The administration recommends that the Board of Trustees approve the renaming of the CALL
Building to Student Services.
Board Policies
2305 Naming of Hartnell Community College District Buildings and/or Other Facilities
The Governing Board retains authority to name Hartnell College buildings and facilities. This
includes all buildings, major areas of buildings, streets and roads, sports facilities, areas of major
assembly or activity, malls, large areas of campus circulation, and other highly visible property
and facilities. The Board delegates to the Superintendent/President the authority to name
individual rooms, limited areas, individual items or features within buildings, and individual
items or features within buildings, and individual landscape items or areas. The
Superintendent/President may sub-delegate this authority.
Each proposal naming a District facility or property shall be considered on its own merits, and
Board approval is necessary.
When a gift is involved, a name for a District facility or property must meet one or more of the
following criteria:
1. Designate a major building or facility;
2. Designate an instructional program or activity located in a particular property or facility;
3. Reflect natural or geographical features or a traditional theme, or;
4. Honor an individual.
When a gift is involved, the Board will consider the significance and amount of the gift as it
relates to the planned facility or its enhancement. A gift shall be considered significant when it
funds the total cost of the facility or funds a portion of the total cost which would not be funded
from other sources.
In special situations, the Board may consider recommendation for naming buildings or facilities
other than in terms of function, use or name of a person.
When a gift is not involved, the Board may name the property or facility any designation
appropriate under this policy. If a person’s name is used, that person must meet following
criteria:
1. Achieved unique distinction in higher education or other significant areas of public service; or
2. Served the District in an academic capacity and/or has earned a reputation as a scholar, or
made extraordinary contributions to the Hartnell Community College District warranting special
recognition; or
3. Served the District in an administrative capacity and/or made extraordinary contributions to
the District warranting special recognition;
4. In sub-sections 2 and 3 above, a proposal shall not be considered unless the individual
resigned, retired or died at least one year prior to the proposal.
The Superintendent/President shall receive suggestions for naming buildings and facilities and
shall develop procedures for implementing this policy.
Reference:
Formerly Governing Board Policy 6216 (Adopted 3-7-72), revised and renumbered as Governing
Board Policy 2910 (Adopted 11-17-81)
Adopted: Revised and renumbered 10-1-85
Revised and Adopted: 4-6-98, 3-6-01
AGENDA ITEM FOR BOARD MEETING OF:
Title
Construction Update
Area
Facilities, Operations & Asset Management
Prepared by: Joseph Reyes, Director
August 6, 2013
Number
VII. A.
Status
Information
Reference
Strategic Priority – 4
Accreditation Standard – III.B.
BACKGROUND / SUMMARY
Each month, the Board of Trustees receives an oral and written report on current design, planning, and
construction projects. Completed projects are removed from the report and current activities are updated
monthly. The construction consultant and district manager are available at the meeting to answer
questions
RECOMMENDATION
None, no action required by the Board of Trustees
HARTNELL COLLEGE
Construction Update
Prepared by Joseph Reyes, Director, Maintenance
Presented to the Board: August 6, 2013
CURRENT PROJECTS
1.
Technical Training Building (813028) – 2010 – Hartnell issued a request for qualifications (RFQ) for
architectural services related to the design of the Technical Training Building on the Alisal Campus. A total
of eight firms submitted a RFQ. A group of faculty and staff (the users of the building) met and shortlisted a
total of 5 firms for interviews. The users then interviewed the firms and they selected NTD based off of
previous similar project experience and cost.
May 2010
Approved NTD architect firm of Salinas
January 2012
Plans submitted to (DSA) Division of State Architects
August 23, 2012
Project out for rebid
October 2, 2012
Board awarded contract to Dilbeck and Sons of Salinas, CA
3.
CAB Elevator (840104) – 2013 An elevator will be installed on CAB north side of the building. Currently,
the elevator in CAB south is not reliable and often breaks down. The new elevator will tie into the CAB
ADA compliance work and make it easier for students coming from the main entrance, 411 Central Avenue,
to get to the second and third floors of CAB.
4.
CAB ADA Compliance (840103)- 2013 The area on the west side of CAB will get a complete ADA
upgrade to all of the pathways. In addition, the mote, which is between the Student Center and CAB, will be
filled allowing better access between two buildings.
5.
Science Building (813026)- 2013 56,690 sq. ft. Building, State of the Art Classrooms, Labs, and
Technology. State of the Art Planetarium.
OCCUPIED PROJECTS IN FINAL STAGES OF COMPLETION
Alisal Campus Center for Applied Technology (in DSA close out process)
CALL Building (in DSA close out process)
Page 1 of 2
COMPLETED PROJECTS*
Date Closed Out
October 2004
November 2005
June 2006
December 2008
February 2009
September 2010
September 2010
December 2010
June 2010
January 2011
April 2011
August 2011
September 2011
September 2011
December 2011
December 2011
January 2012
January 2013
January 2013
April 2013
June 2013
June 2013
June 2013
June 2013
July 2013
Project Name
Campus Infrastructure Phase I
Parking Structure
Learning Resource Center (LRC)
CAB Refresh #1
CAB Refresh #2
Lighting Phase II
CAB Refresh #3
Pool Renovation
NE Landscape Project
CAB Refresh #4
Alisal Landscape Project
City Sidewalk Replacement
City Sidewalk Phase II
Alisal Campus Sign
Alisal Campus Bus Turnaround
CAB Boiler/Chiller and Roof Replacement
Campus Infrastructure II
Alisal Campus Additional Parking
Student Center
Annex Demolition
Campus Safety & Security Improvements
Campus Maps & Directional Signage
PE Field House
Solar Canopy Structures, Alisal Campus
CAB Building First Floor/ North Remodel
*Completed means that all of the claims and paperwork have been submitted and no further action/claims on this
project will be forthcoming from the District.
Future Projects
CAB Building 1ST Floor /South
Merrill Hall Remodel
Keyless Entry
Project
1) Technical Training
Building
2) CAB 1stFloor/North
Remodel
3) CAB Elevator
4) CAB ADA
5) Science Building
Budget
$6,402,850
Funding Source
Measure H
$1,850,000
Measure H
$491,500
Measure H
$541,500
Measure H
$28,065000
Measure H
Page 2 of 2
AGENDA ITEM FOR BOARD MEETING OF:
Title
Budget Update 2012-13 and 2013-14
Area
Office of Administrative Services
Prepared by: Alfred Muñoz, Vice President
August 6, 2013
Number
VII. B.
Status
Information
Reference
Strategic Priority – 4
Accreditation Standard – III.D.
BACKGROUND / SUMMARY
Provide Trustees updated budget information over the term of the fiscal year.
RECOMMENDATION
No action required by the Board of Trustees.
BUDGET UPDATE
AS OF
6/30/2013
BUDGET UPDATE 6/30/2013
Projected
Budget
Revenue $35.2 million $32.4 million
Expense $33.6 m
Revenue Over Expense
Revenue Over Expense
$34.1 m
$1,634,700
$548,812
%
109.1%
98.5%
@ 6/30/2013
@ 6/30/2012
BUDGET UPDATE 6/30/2013
Projected
2011-12
2012-13
Diff
Revenue $34.6million $35.2 million $0.6 million
Expense
$34.1 m
$33.6 m
$ 0.5 m
Cash
$4.8 m
$8.6 m
$ 3.8 m
Reserve
$8.8 m
$ 10.4 m
$ 1.6 m
Apport.
$12.7 m
$12.9 m
$ 0.2 m
CASH FLOW
Cash Balance 5/31/13
Receipts:
Property Taxes
Student Receipts
Apportionment
Other
Expenditures:
Payroll and Benefits
Vendor Disbursements
Cash Balance 6/30/13
$ 6,633,691
478,766
81,485
6,526,339
212,097
2,737,024
2,560,590
$ 8,634,764
2013-14 BUDGET UPDATE
STATE APPROVED BUDGET
Impact to Hartnell
• COLA 1.57%
Increases Basic Allocation from $3,598,340 to
$3,654,834 = $56,494 change
Increases Revenue Per Credit FTES from $4,565
to $4,636 = $71 change
Total COLA Impact Increase: $521,189
2013-14 Budget Update
Growth/Restoration 1.63%
Impact to Hartnell
Additional FTES Funded 106.68
Revenue impact: $494,198
2013-14 Budget Update
Revenue Impact Summary
COLA
Growth/Restoration
Subtotal
1% Esti. Coefficient Deficit
$521,189
494,198
$1,015,387
(304,774)
Apportionment Increase $710,613
2013-14 Budget Update
Major Expenditure Impact
Apportionment Increase
Health Benefit Cost Increase
Solar Cost Savings
Trustee Election Cost
Estimated Salary/Wage Step Incr.
Esti. 2% Inflation supplies, etc.
Net
$710,613
(550,000)
180,000
(145,000)
(173,817)
(120,000)
($83,204)
Additional staff for 2013-14 not included in
above costs.
AGENDA ITEM FOR BOARD MEETING OF:
August 6, 2013
Title
Professional Development Opportunities
Number
VII. C.
Area
Office of the Superintendent/President
Prepared by Willard Lewallen
Superintendent/President
Status
Information
Reference
Strategic Priority – 3
Accreditation Standard – IV.B.1.f.
BACKGROUND / SUMMARY
Per Board Policy 2740 and AP 2740, the governing board is committed to its ongoing
development and continuous improvement as a board and as individual board members.
Professional development and education opportunities available during academic year 201314 are provided for planning and budgeting purposes.
RECOMMENDATION
None, no action required by the Board of Trustees.
AUGUST 2013
16-17
CCLC Student Trustees
Workshop; Anaheim,
CA
CONFERENCE/WORKSHOPS CALENDAR 2013-14
http://www.ccleague.org/i4a/pages/Index.cfm?pageID=3298
Estimated at $1,500
OCTOBER 2013
2-5
ACCT 44th Annual
Leadership Congress
2013, Seattle, WA
http://www.acct.org/events/2013-acct-leadership-congressoctober-2-5
Estimated at $2,600
3-5
AACU Global Learning
in College: Asking Big
Questions, Engaging
Urgent Challenges,
Providence, Rhode
Island
http://www.aacu.org/meetings/global/index.cfm
Estimated at $2,000
9-10
ACCJC Co-sponsored
event: The RP Group –
Strengthening Student
Success Conference, San
Francisco Airport
Marriott
http://www.accjc.org/events/accjc-co-sponsoredconferences/strengthening-student-success-conference-the-rpgroup
Estimated at $,1000
http://www.aacu.org/meetings/stem/13/index.cfm
Estimated at $1,500
31-Nov 2 AACU Transforming
STEM Education:
Inquiry, Innovation,
Inclusion, and Evidence
– Network for Academic
Renewal Conference San Diego, CA
NOVEMBER 2013
13
MCOE Educational
Leadership Summit for
School Boards and
Superintendents –
Spanish Bay
21-23
CCLC Annual
Convention; Burlingame
JANUARY 2014
22-25
AACU: Quality, EQuality, and
Opportunity: How
Educational Innovations
Will Make – or Break
America’s Global Future
– AACU Annual
Meeting, Washington,
D.C.
See attached flyer
To be determined
http://leagueconvention.wordpress.com/
Estimated at $1,500
http://www.aacu.org/meetings/annualmeeting/AM14/
Estimated at $2,500
24-26
CCLC Effective
Trusteeship Workshop,
Sacramento, Sheraton
Grand
http://www.ccleague.org/i4a/pages/Index.cfm?pageID=3385
Estimated at $1,300
25
CCLC Board Chair
Workshop, Sacramento,
Sheraton Grand
http://www.ccleague.org/i4a/pages/Index.cfm?pageID=3423
Registration included
in Effective
Trusteeship
Workshop
26-27
CCLC Annual
Legislative Conference,
Sacramento, Sheraton
Grand
http://www.ccleague.org/i4a/pages/Index.cfm?pageID=3424
Estimated at $1,300
FEBRUARY 2014
10-13
ACCT 2014 Community
College National
Legislative Summit,
Washington, DC
27March 1
AACU General Ed and
Assessment:
Disruptions,
Innovations, and
Opportunities Network for Academic
Renewal Conference –
Portland, OR
MAY 2014
2-4
CCLC Annual Trustee
Conference, Newport
Beach Marriott Hotel &
Spa
http://www.acct.org/events/2014-community-collegenational-legislative-summit
Estimated at $2,600
http://www.aacu.org/meetings/generaleducation/gened2014/ Estimated at $2,500
index.cfm
http://www.ccleague.org/i4a/pages/Index.cfm?pageID=3425
Estimated at $1,800
Monterey County Board of Education
Monterey County Superintendent of Schools
Monterey County School Boards Association
will host a
Monterey County Educational
Leadership Summit
Save
the
Date
for School Board Trustees and Superintendents
School board members hold a vital elected position
with responsibilities for the success of their
local school system and their community.
November 13, 2013
Leadership
Summit
Summit Highlights:



School Board Leadership Development
Long-Range Planning for Successful Implementation of Common Core
Standards and New Local Control Funding Formula (LCFF)
Positive Youth Development to Achieve the District’s Educational Mission
Save the date of
Wednesday, November 13, 2013
8:30 a.m. to 4 p.m.
The Inn at Spanish Bay, 2700 17 Mile Drive, Pacific Grove
Summit event, breakfast, lunch, and materials provided.
Monterey County Board of Education
Monterey County Superintendent of Schools
Monterey County School Boards Association
will host a
Monterey County Educational
Leadership Summit
Save
the
Date
for School Board Trustees and Superintendents
School board members hold a vital elected position
with responsibilities for the success of their
local school system and their community.
November 13, 2013
Leadership
Summit
Summit Highlights:



School Board Leadership Development
Long-Range Planning for Successful Implementation of Common Core
Standards and New Local Control Funding Formula (LCFF)
Positive Youth Development to Achieve the District’s Educational Mission
Save the date of
Wednesday, November 13, 2013
8:30 a.m. to 4 p.m.
The Inn at Spanish Bay, 2700 17 Mile Drive, Pacific Grove
Summit event, breakfast, lunch, and materials provided.
AGENDA ITEM FOR BOARD MEETING OF:
August 6, 2013
Title
Grant Awards
Number
VII. D.
Area
Advancement & Development
Prepared by: Jackie Cruz,
Executive Director of Development
Status
Information
Reference
Strategic Priorities: 1, 4, 5, 6
Accreditation Standard: II.A.
BACKGROUND/SUMMARY
The Office of Advancement and Development works collaboratively with college staff and faculty to
identify, apply for, and secure grants to support the strategic plan of the institution and its priorities.
RECOMMENDATION
No action required by the Board of Trustees.
Hartnell College Foundation Office of Advancement and Development
Public Grants Report JJuullyy 22001133 U
UPPD
DAATTEESS
Healthcare
and Allied
Health
pending
$249,714
Information
Communicatio
n Technology
Digital Media
AWARDED
$1.5 M
Health Care
and Allied
Health
AWARDED
$125k
Health Care
and Allied
Health
AWARDED
$89,687
Center for
Advanced
Technology Diesel
AWARDED
$14,000
New Media
and
Entertainment
AWARDED
$205,000
Science,
Technology,
Engineering
and Math
(STEM)
Not Funded
$606,955
Center For
Advanced
Technology Ag
US Department of Education Child Care Access Means Parents in School
(CCAMPIS) will support the success of parents and children through no-cost
preschool; enrolling parents in postsecondary education and training programs;
coordinating and delivering comprehensive support services; expanding child care
delivery times; and linking to Hartnell’s High School Equivalency Program. 2013-14
$117,726
CCCCO Deputy Sector Navigator Information Communication Technology (ICT)
and Digital Media to fund a position at Hartnell College to coordinate pipelines and
training for careers in the ICT and Digital Media sector. Hartnell College’s region
includes 8 community college districts reaching into the Bay Area. Funding is $300k
for first year and requires a $200k match. The grant is renewable for 4 years if
outcomes are successfully met for a total of $1.5 million.
CA Health and Human Services Agency – Office of Statewide Health Planning
and Development (OSHPD) Song-Brown to create an inter-professional
educational environment that allows RN, VN, RCP and ECT students to learn
together. $125k over 2 years. No match.
CCCCO Enrollment Growth for Associate Degree Nursing (RN) Programs Five
strategies include joint enrollment with CSU Monterey Bay; placement opportunities for
vocational-to-registered nursing students; academic counseling to improve retention;
standardized screening and progress assessment tools; and support program
completion and NCLEX passing rate. $89,687 for 2012-13 year. No match.
Monterey Bay Air Pollution Control District (MBUAPCD) Five applications were
submitted; four to support the diesel program and one to support the sustainable
design program. The diesel “clean air” proposals include equipment related to
emission control inspection and diagnostic procedures; multiple pieces of equipment
have been requested to support student learning. The sustainable design proposal is
to improve and test “clean energy” concepts that contribute to clean air.
California Community College Economic and Workforce Development (EWD)
renewal for 2012-13 $205,000 request for 2012-13. Match $205,900 from vendors,
Regional Occupational Program, Monterey County Office of Education, El Pajaro
Community Development Corporation, and Cabrillo and Hartnell Colleges.
National Science Foundation S-STEM NSF S-STEM will provide funding to Hartnell
College and CSU Monterey Bay to support scholarships students demonstrating
financial need, enabling them to enter the computer science workforce or a computer
science graduate school program following completion of CSIT-in-3 program..
Approximately 30 students are expected to pursue the program in Fall 2013. Matsui
scholarships will support 10 students that meet their criteria. NSF S-STEM funds
would support another 10 students. $606,955 over three years. 2012-13 $36,391.
No match.
Hartnell College’s Agricultural Workforce Development
Hispanic-Serving Institutions (HSI) Education Grants Program
This application to the US Department of Agriculture, National Institute of Food and
Agriculture, will support training programs in two occupational areas for which there
is high, long-term agriculture industry demand: pest management advisor and
horticulture technician. The project will help a large population of underrepresented
AWARDED
Hispanic students access high wage, career track training in agriculture. And, it will
$250,000
help the regional $4 billion agriculture industry meet a need for qualified high skill
workers to advance sustainability and competitiveness. When implemented, the
project will enroll 30 students. Outcomes/Impacts will include a 25 percent increase
in the number of agricultural sciences graduates; improved agriculture industry
performance through reduced recruitment and training costs; a 90 percent industry
satisfaction rating; and increased representation by Hispanics in high skill agricultural
jobs. The grant request is for $250,000 for two years. ($158,023/$91,977)
Partnership Grants with Other Applicants
Computer
US Department of Labor, Trade Adjustment Assistance Community College
Science
Career Technical (TAACCCT) Gateway to Silicon Valley: On Demand Training
Information – for In-Demand Jobs (G2SV) – was submitted by Cañada College on behalf of 7
Digital Media colleges for a total of $24,957,476. The project will train Information &
Communication Technologies/Digital Media (ICT/DM) professionals in the greater
pending
Silicon Valley region. Hartnell subaward totals $1,979,566 over 4 years. $322,517
$2 M
Year 1 (Oct ’13-Sep ’14)
Center for
U.S. Department of Labor, Employment & Training Administration Advanced
Youthbuild Rancho Cielo is applying for a Youthbuild grant to continue the
Technology – successful program they have offered for the last two years in conjunction with
Construction Hartnell College and other partners. Hartnell subaward is for $19,300 for technical
not funded
assistance and materials and includes $132,643 in match.
Center for
US Department of Agriculture, Higher Education Challenge Hartnell College will
Advanced
collaborate with multiple regional partners and be a sub recipient in this proposal by
Technology
UC Santa Cruz. The proposal, Institutional Partnership Model for Sustainable Agriculture
Curriculum Development and Recruitment of Underrepresented Students in California, will
AWARDED
build the education-career pipeline in Agriculture. Hartnell’s sub award will support a
$75,000
coordinator and transportation for high school students to the Alisal Campus. The
subaward is for $75,000 over three years (2013-14 $23k). Hartnell college is
providing approximately $20k in-kind match.
Student
California Emerging Technology Fund “Learn, Equip and Connect” Hartnell
Access
College will partner with CSU Monterey Bay, Loaves Fishes and Computers, The
Broadband
Central Coast Broadband Consortium, Monterey County Office of Education and its
Adoption
Media Center for Art, Education and Technology (MCAET) to extend the reach of
“anywhere
education, digital literacy, access to technology and opportunity to the entire Salinas
any student”
Valley and Monterey Peninsula. The proposal is for $156k over two years and
AWARDED
requires a 3-1 match. Hartnell’s subaward is $77k.
$77k
Science,
National Science Foundation STEP in support of the CSIT-In-3 is a collaborative
Technology, proposal with CSUMB. This proposal will support non-instructional personnel to
Engineering
support the project, tutoring, and operational costs. Outcomes for the three-year
and Math
baccalaureate degree in computer science information technology include student
(STEM)
success, collaborative model between 2 and 4-year institution, an evaluation report
AWARDED
and symposium, and a project website. This 5-year grant proposal is for $1.4M with
$433k
a subgrant to Hartnell for $433k.
Hartnell College Foundation Office of Advancement and Development
Private Grants Report JJuullyy 22001133 U
UPPD
DAATTEESS
Child
Development
Center
AWARDED
$55k
STEM
SMI & South
AWARDED
$30,000
STEM
NASA SEMAA
AWARDED
$30,000
Athletics
AWARDED
$7,500
STEM
Summer
Research
Internships
pending
Planned
Giving
SELECTED
Allied Health
and Health
Sciences
AWARDED
$350k
Student
Success
Integrated
Planning and
Advising
Services
not funded
STEM
NASA SEMAA
AWARDED
$20k
Allied Health
& Health
Sciences
Claire Giannini Fund – to support a full-time teacher at the Main Campus Child
Development Center Lab that serves 120 families per school year. Funding would help
our students and their children by retaining our highly qualified staff to keep a strong
connection to our families and the community.
Chevron USA Inc. – support for Science and Math Institute (SMI), our support and
outreach center, and for student success scholarships; as well as, outreach and
transportation support for King City, San Lucas and San Ardo elementary schools to
visit the NASA SEMAA lab and south county scholarships.
Community Foundation Monterey County – support for innovative, national project
that increases participation and retention of underrepresented youth in the fields of
science, technology, engineering and mathematics, and features the Aerospace
Educational Laboratory (AEL) at the Alisal Campus.
Pebble Beach Foundation – to support Phase III of the Athletics Master Plan
including state of the art equipment and smart technologies that will be used in two
classrooms for lectures and team preparation in the soon to be completed field house.
Excelencia in Education – the summer STEM research internship program was
nominated for the Examples of Excelencia initiative. Selected programs will receive a
financial award of $5,000, recognition at special events, a highlight in the 2013
edition of What Works for Latino Students in Higher Education, and inclusion in a webbased Growing What Works Database.
Silicon Valley Planned Giving Council Incubator Program 2013-2015 Foundation
board members and advancement staff will participate to establish a successful planned
giving and endowment-building program for the college.
Salinas Valley Memorial Healthcare System $175k
Natividad Medical Center - $175k
To support faculty industry differentials that will help retain our excellent staff;
program equipment to provide students with hands-on experience on current
equipment; and graduate nursing residency scholarship/stipends.
Gates Foundation – Accelerating the Market for Integrated Planning and Advising
Services (IPAS) for Helping Students Get On – And Stay On Track. Ten grants of
$100,000 each are available to institutions that have identified the need to improve
student graduation rates and have established this as a systemic goal across their
institutions. Colleges must be prepared to implement technology that meets two of
three needs: education planning, counseling and coaching, and risk targeting and
intervention.
Nancy Buck Ransom – NASA SEMAA Youth Program focuses on the underserved, low
income, minority Latino students from Kindergarten through 12th grade in Monterey
County, specifically students below grade eight and in the Alisal community located in
East Salinas where the SEMAA site is located. $50k request will support the site
director, classroom instruction, supplies and equipment.
The California Endowment proposal submitted for year 3 of the Alisal Health
Professions Workforce Pathway Partnershipn (AHPWPP) creating pathways of students
that are interested in pursuing a profession in allied health and the health professions.
The total amount requested was $610k. The pathway includes:
AWARDED
$588,255
Student
Success
Early
Childhood
Education
AWARDED
2012-13 $77k
Student
Success
Early
Childhood
Education
AWARDED
2012-13
$167k
Student
Access - Child
Development
Centers
AWARDED
$50k
Women’s
Education and
Leadership &
Scholarships
proposed $74k
AWARDED
$40k
pending $10k
not funded $7k
Board of
Trustees
not funded
Center for
Advanced
Tech
AWARDED
$100k
Science,
Technology,
o K-16 Bridge college recruitment/retention program in partnership with local schools.
o Summer Bridge program which is an intense Math, Science and Health Science
program working with the high schools.
o Respiratory therapy program, the only one in the region, launching this fall, which
will increase the number of students able to enter a health professions career.
First 5 Monterey County – 4-year grant through the Workforce Development
Incentive Program (WDIP) to support a variety of early education students to move
up the Permit Matrix 1 and/or achieve a Child Development degree through the
provision of specialized counseling and access to resources. Total grant amount
$319,948.
First 5 Monterey County – 4-year grant through the Workforce Development
Incentive Program (WDIP) for scholarships to support a variety of early education
students to move up the Permit Matrix 1 and/or achieve a Child Development degree
through the provision of specialized counseling and access to resources. Total grant
amount over 5 years $835k.
First 5 Monterey County – grant to conduct feasibility study for provision of child
development services, as well as continuing the operation of the Laboratory School
beyond 2013. Results of the feasibility study were presented to the Hartnell College
Board of Trustees on March 15, 2013. $50,000 total.
WELI is a powerful combination of life skills, leadership training, mentoring and
financial support designed to increase the academic success of low-income students.
2013 will include additional outreach at Alisal and King City campuses; expanded
training; and building $1M endowment to ensure the program will be available for
generations to come.
AWARDED $25,000 Peggy and Jack Baskin Foundation (renewal)
AWARDED $2,500 PG&E
AWARDED $4,875 Monterey Peninsula Foundation – Youth Fund
pending $10,000 Rabobank
not funded $7,000 American Association of University Women
AWARDED $8,000 Community Foundation Monterey County
ACCT for Board of Trustees development to create a self evaluation tool that
reflects best practices, innovative approaches, and input from peer community college
trustees and CEOs. Project total is $20,000. Grant request and match from Hartnell are
each $10,000.
Monterey Peninsula Foundation $100,000 for the Capital Campaign: Agriculture
Business and Technology Institute support our vital, relevant agricultural education
program and equipment costs for the Technical Training Building to ensure that we
have cutting edge equipment and technology for our students to learn and succeed.
Google RISE Award application to support the NASA SEMAA program at the Alisal
Campus. Award would be used to increase the number of students participating in the
Engineering
and Math
(STEM)
NASA SEMAA
Not Funded
Various
Campus Areas
AWARDED
$49,990
Center for
Advanced
Technology –
Ag
AWARDED
$75K
The Western
Stage
AWARDED
$150,000
The Western
Stage
AWARDED
$5,000
Advanced
Technology
AWARDED
$10k
Scholarships &
WELI
AWARDED
$5k
Allied Health
& Health
Sciences
Pending $100k
program by hiring 10 more teachers who will train with the SEMAA curriculum and
take the program to 20 students in their classrooms, increasing direct participation by
20%. This unique program is free to all K-12 students and has reached 2000 students
since it started in 2011. Request is for teacher stipends, supplies, printing and
marketing. No match required.
Monterey Peninsula Foundation – Youth Fund request to support Homestead
Review; Early Childhood Education Conference; Family Science & Health Day; Academy
for College Excellence; Math Tutoring Scholarships; Women in Science Exploration;
Physics Club Outreach; Child Development Center Counseling Group; Women’s
Education Leadership Initiative; Aerospace Lab; Computer Science Access & Awareness.
$49,990. No Match
Driscoll’s Philanthropy for continuation of Ag Institute Leader position; farm/lab for
hand-on-experience; development and enrollment for Industrial Tech Program, Pest
Management and Horticultural/lab technician; implementation of contract education
for industry; completion of Technical Training Building; expanding industry advisory
committees; continued relationships with K-12, families and the community. Total
$75k
Packard Foundation for sustainability of theatre arts program partnership between
the Alisal Center for Fine Arts (ACFA) and The Western Stage (TWS) to: 1) build on the
work over the past three years; 2) increase ACFA’s theatre program’s independence;
and 3) realize an after-school theatre program for youth completely under the direction
of ACFA Executive Director and instruction of ACFA theatre teachers. $50k for three
years.
S.T.A.R. Foundation for 2X4BASH and Young Company. 2X4BASH supports the next
generation of theatre artists with opportunities to market, manage and produce a
season of plays as pre-professionals. 2X4BASH also supports more challenging and
modern titles, and utilizing 21st Century technology to draw younger and new
audience members through its doors. The Western Stage’s Young Company (YC)
provides year-round training through at least three annual rehearsal and performance
events, and oversees any minors participating in TWS’ season of plays and musicals.
Summer 2013 programs $10k each.
PG&E $10,000 to support the collaborative effort between UC Santa Cruz, Hartnell
College and Alisal High School on the build-out of the microgrid project at the Hartnell
College Alisal Campus.
PG&E $2,500 to support scholarships and research internships by sponsoring Party in
the Library. $2,500 to support WELI program. Total of $5,000.
The California Wellness Foundation A proposal is in progress to establish a new
Emergency Medical Technical Training (EMT) Center at Hartnell College. This grant
will provide operating and equipment costs. It will also help fund K-12 to college
articulation and ROP EMT prep courses. It will also provide support for our Academy
for College Excellence (ACE) at Hartnell. The request is for $100,000.
Partnership Grants with Other Applicants
Community
Bikes Belong Community Partnership Hartnell College proposes to serve as the fiscal
Partnership
sponsor for Ciclovía Salinas connecting our two Hartnell campuses where students and
community members would be able to cycle, skate, run or walk.
AGENDA ITEM FOR BOARD MEETING OF:
August 6, 2013
Title
Associate Degrees for Transfer
Number
VII. E.
Area
Academic Affairs
Prepared by: Stephanie Low
Vice President (Interim)
Status
Information
Reference
Strategic Priority – 1, 5 and 6
Accreditation Standard – II. A.
BACKGROUND / SUMMARY
As a result of AB 1440, the California Community Colleges are required to submit programs
for approval by the Chancellors Office as Associate Degrees for Transfer to the California State
University System. Timelines have been established statewide with the expectation that 80% of
the programs will have been approved by the end of 2013. Progress on these requirements is
reported annually to the Board of Governors and the Legislators.
Hartnell College submitted five programs in 2012-2013 and all have now been approved
including:
• Associate in Arts in Elementary Teacher Education for Transfer Degree (AA-T)
• Associate in Arts in Psychology for Transfer Degree (AA-T)
• Associate in Arts in Sociology for Transfer Degree (AA-T)
• Associate in Science in Administration of Justice for Transfer Degree (AS-T)
• Associate in Science in Business Administration for Transfer Degree (AS-T)
Hartnell College now offers ten Associate Degrees for Transfer and faculty are developing six
more that will be reviewed by the curriculum committee in 2013-2014.
RECOMMENDATION
No action required by the Board of Trustees.
Alameda, College of
Allan Hancock
American River
Antelope Valley
Bakersfield
Barstow
Berkeley City
Butte
Cabrillo
Cañada
Canyons, College of the
Cerritos
Cerro Coso Community
Chabot
Chaffey
Citrus
Coastline Community
Columbia
Contra Costa
Copper Mountain
Cosumnes River
Crafton Hills
Cuesta
Cuyamaca
Cypress
DeAnza
Desert, College of the
Diablo Valley
East Los Angeles
El Camino
Evergreen Valley
Feather River
Folsom Lake
Foothill
Fresno City
Fullerton
Gavilan
Glendale Community
Golden West
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
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1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
ADTs Not
Certified But
College Offers
AA/AS
1
6
5
8
17
6
0
13
6
11
9
3
3
0
1
7
8
5
2
15
3
11
6
2
11
6
1
12
9
5
1
1
4
0
13
2
2
0
0
2
4
0
1
0
0
0
0
0
0
1
0
0
0
1
1
0
5
4
0
2
0
1
1
0
4
2
0
3
0
0
0
0
0
5
0
4
0
0
Additional ADTs
Offered (not on
certification list)
Spanish
ADTs Certified
in a New
Discipline for
College (no
AA/AS Offered)
Philosophy
Theatre Arts
Studio Arts
1
1
1
1
1
1
1
1
1
1
1
1
Sociology
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
Psychology
Political Science
Physics
Music
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
Mathematics
Kinesiology
Journalism
History
Geology
Geography
1
1
1
1
1
1
English
20%
50%
59%
11%
20%
18%
100%
80%
67%
47%
50%
50%
40%
88%
68%
100%
50%
50%
17%
13%
88%
60%
26%
21%
53%
75%
50%
79%
31%
32%
67%
50%
31%
12%
69%
82%
75%
31%
57%
Elementary Teacher
Education
8
7
9
17
16
9
1
4
6
9
6
10
6
3
6
0
4
5
10
13
2
8
14
11
9
3
10
4
9
15
2
3
11
15
4
4
3
9
9
Early Childhood
Education
2
7
13
2
4
2
7
16
12
8
6
10
4
14
13
13
4
5
2
2
15
12
5
3
10
9
10
15
4
7
4
3
5
2
9
18
9
4
12
Computer Science
10
14
22
19
20
11
7
20
18
17
12
20
10
16
19
13
8
10
12
15
17
20
19
14
19
12
20
19
13
22
6
6
16
17
13
22
12
13
21
Communication Studies
% Target
Achieved
(Active)**
Business Administration
ADTs In
Development
Art History
ADTs
Offered
(Active)**
Anthropology
College
ADT Target
Certified to be
Offered (Active)
by Fall 2014*
Administration of
Justice
Associate Degree for Transfer (ADT) Status Summary
As of 07/26/13 in the CCC Curriculum Inventory
Additional
ADTs in a New
Discipline for
College (no
AA/AS Offered)
Page 1 of 3
1
1
1
1
1
1
1
1
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1
1
1
1
1
1
1
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1
1
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1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
ADTs Not
Certified But
College Offers
AA/AS
3
2
3
15
0
5
6
8
8
8
4
2
2
0
3
4
0
6
3
4
3
1
14
8
0
5
11
7
17
7
7
10
1
3
2
2
13
2
5
0
0
1
0
0
0
2
1
0
3
2
2
0
0
2
1
0
0
1
0
1
2
0
0
0
0
1
3
0
0
1
0
0
0
0
3
0
0
0
Additional ADTs
Offered (not on
certification list)
1
1
Spanish
Theatre Arts
Studio Arts
Sociology
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
Psychology
1
1
Political Science
1
1
1
Physics
1
1
1
1
1
Music
1
Journalism
Geography
English
1
1
1
1
1
1
1
ADTs Certified
in a New
Discipline for
College (no
AA/AS Offered)
Philosophy
1
1
1
1
1
Mathematics
1
1
1
1
Kinesiology
1
1
History
1
1
1
1
1
Elementary Teacher
Education
50%
63%
60%
53%
70%
30%
33%
67%
55%
17%
27%
30%
22%
17%
40%
19%
44%
30%
53%
53%
50%
89%
63%
52%
39%
100%
21%
90%
32%
50%
50%
24%
33%
50%
40%
50%
59%
75%
44%
Early Childhood
Education
8
6
6
9
3
7
10
4
9
10
8
7
7
10
3
13
10
14
8
8
3
1
6
10
11
0
11
1
13
7
5
16
14
7
3
6
9
2
5
Computer Science
8
10
9
10
7
3
5
8
11
2
3
3
2
2
2
3
8
6
9
9
3
8
10
11
7
19
3
9
6
7
5
5
7
7
2
6
13
6
4
Communication Studies
16
16
15
19
10
10
15
12
20
12
11
10
9
12
5
16
18
20
17
17
6
9
16
21
18
19
14
10
19
14
10
21
21
14
5
12
22
8
9
Business Administration
% Target
Achieved
(Active)**
Art History
ADTs In
Development
Geology
Grossmont
Hartnell
Imperial Valley
Irvine Valley
Lake Tahoe Community
Laney
Las Positas
Lassen
Long Beach City
Los Angeles City
Los Angeles Harbor
Los Angeles Mission
Los Angeles Pierce
Los Angeles Southwest
Los Angeles Trade-Technical
Los Angeles Valley
Los Medanos
Marin, College of
Mendocino
Merced
Merritt
MiraCosta
Mission
Modesto Junior
Monterey Peninsula
Moorpark
Moreno Valley
Mt. San Antonio
Mt. San Jacinto
Napa Valley
Norco
Ohlone
Orange Coast
Oxnard
Palo Verde
Palomar
Pasadena City
Porterville
Redwoods, College of the
ADTs
Offered
(Active)**
Anthropology
College
ADT Target
Certified to be
Offered (Active)
by Fall 2014*
Administration of
Justice
Associate Degree for Transfer (ADT) Status Summary
As of 07/26/13 in the CCC Curriculum Inventory
Additional
ADTs in a New
Discipline for
College (no
AA/AS Offered)
0
Page 2 of 3
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
16
20
21 21 20
22 21 22
Theatre Arts
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
52 12 21 54 83
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
Studio Arts
1
1
1
1
1
1
1
1
1
Sociology
1
1
1
Psychology
1
1
1
1
1
Political Science
1
1
1
1
1
1
1
1
Physics
1
1
Music
1
Journalism
1
1
History
1
Mathematics
1
1
1
1
1
1
1
1
1
1
1
1
1
1
Kinesiology
1
1
Geology
49%
1
1
Geography
848
1
1
1
1
1
English
805
1
1
1
Elementary Teacher
Education
1651
1
Early Childhood
Education
73%
31%
47%
41%
38%
58%
50%
88%
73%
38%
50%
29%
73%
45%
36%
38%
35%
100%
33%
70%
94%
42%
38%
22%
26%
60%
100%
43%
22%
25%
23%
58%
40%
13%
Computer Science
3
11
9
13
13
5
8
2
3
8
8
5
4
12
14
8
13
0
6
3
1
11
10
14
14
4
0
8
7
9
10
8
6
14
Communication Studies
8
5
8
9
8
7
8
14
8
5
8
2
11
10
8
5
7
15
3
7
16
8
6
4
5
6
13
6
2
3
3
11
4
2
Art History
11
16
17
22
21
12
16
16
11
13
16
7
15
22
22
13
20
15
9
10
17
19
16
18
19
10
13
14
9
12
13
19
10
16
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
2
56
7
35 10 26 39 9 36 81 9 33 32 72 78 27 27
20 11
22 22
16
20
20
22
21 17 13 22 9 17 20 19 20 22 20 22 19 21
22 20 20 22 18 21 22 22 21 22 22 22 21 21
ADTs Not
Certified But
College Offers
AA/AS
4
9
13
4
5
4
6
3
4
7
5
3
5
4
0
3
0
1
0
4
3
6
7
0
0
0
8
10
1
3
0
0
0
5
0
1
0
0
0
3
0
0
0
2
0
3
1
0
0
2
0
0
8
2
3
1
0
1
1
0
1
0
0
2
0
0
0
0
546
98
Additional ADTs
Offered (not on
certification list)
Spanish
Total # CSUs with Similar Majors
Total # CSUs with Same Major
% Target
Achieved
(Active)**
ADTs Certified
in a New
Discipline for
College (no
AA/AS Offered)
Philosophy
TOTAL
ADTs In
Development
Business Administration
Reedley
Rio Hondo
Riverside City
Sacramento City
Saddleback
San Bernardino Valley
San Diego City
San Diego Mesa
San Diego Miramar
San Francisco, City College of
San Joaquin Delta
San Jose City
San Mateo, College of
Santa Ana
Santa Barbara City
Santa Monica
Santa Rosa Junior
Santiago Canyon
Sequoias, College of the
Shasta
Sierra
Siskiyous, College of the
Skyline
Solano
Southwestern
Taft
Ventura
Victor Valley
West Hills - Coalinga
West Hills - Lemoore
West Los Angeles
West Valley
Woodland Community
Yuba
ADTs
Offered
(Active)**
Anthropology
College
ADT Target
Certified to be
Offered (Active)
by Fall 2014*
Administration of
Justice
Associate Degree for Transfer (ADT) Status Summary
As of 07/26/13 in the CCC Curriculum Inventory
Additional
ADTs in a New
Discipline for
College (no
AA/AS Offered)
2
1
1
1
1
1
4
3
1
19
20
19
22
0
1
Page 3 of 3
AGENDA ITEM FOR BOARD MEETING OF:
August 6, 2013
Title
Board of Trustees' Self-Evaluation
Summary
Number
VII. F.
Area
Office of the Superintendent/President
Prepared by Willard Lewallen
Superintendent/President
Status
Information
Reference
Strategic Priorities – 3, 4
Accreditation Standard – IV.B.1.a-j.
BACKGROUND / SUMMARY
On May 28, 2013 the Board of Trustees conducted its self-evaluation in accordance with Board
Policy 2745 and Accreditation Standard IV.B.1.g. The self-evaluation process was facilitated
by Dr. Jerome Hunter, retired chancellor of the North Orange County Community College
District and consultant with the College Brain Trust.
Attached are the actionable items that emerged from the self-evaluation along with the status of
each of the items.
RECOMMENDATION
None, no action required by the Board of Trustees.
Actionable Theme Follow-Up:
5/24/13
IMPROVE RESPECT and TRUST
(a)
Activity
Anticipated Outcome
Responsible Party
Due Date
Open honest conversation
(constructive not destructive)
Agree to disagree;
Not personalize
All Board Members
Now
Reminder notes or the back of name plates,
I.e.
Stay focused on respecting the opinions of
others
Board Chair, Supt. Pres
(others as appropriate)
TBD
See back of nameplate
Improved Communication
All Board Members
Now
“Seek first to understand then to be
understood” Covey
Communication in a professional manner;
No yelling
DRP/YD
Actionable Theme Follow-Up:
IMPROVE RESPECT and TRUST
5/24/13
(b)
Activity
Anticipated Outcome
Responsible Party
Due Date
Equal Application of Rules
Improved Communication
Board Chair
NOW
Refresher on Parliamentary Procedure
(establish Parliamentian)
Improved Communication
Board Chair,
Supt./Pres.
TBD
Workshop on parliamentary
procedure will be scheduled
during the 2013-14 academic
year
Improve discussion
Supt./Pres.
NOW
Board Policy 1020 (attached)
covers placing items on the
agenda. It was last updated in
1995 and is still in the old
format. Board Policy 1020 will
be placed on the agenda for
the September 1, 2013 BOT
meeting for review and
possible revision.
Review and distribute policy regarding any
Board Members’ ability to agendize items
DRP/YD
Actionable Theme Follow-Up:
5/24/13
IMPROVE RESPECT and TRUST
(c)
Activity
Anticipated Outcome
Responsible Party
Due Date/Status
Explore implementation of technology (tablet,
laptop, ipad, etc.) for board meetings to
improve communication and to eliminate the
enormous amount of paper printing and
duplication
Improve communication and efficient use
of resources
Supt./Pres.
NOW
Demonstrations of
products/solutions will be
scheduled at a board meeting
during the 2013-14 academic year
DRP/YD
Board Policies
1020 Agenda and Public Notice
An agenda for each meeting shall be prepared and posted by the Superintendent/President at least
seventy-two (72) hours in advance of the meeting, except in the case of special meetings, the
agenda shall be noticed, posted and delivered (by mail or personal delivery) not less than twentyfour (24) hours prior to the meeting.
The agenda mailed and delivered as prescribed above shall be accompanied by such other
material as is necessary to assist the Board in arriving at decisions. The President of the Board,
however, may re-arrange the agenda during the meeting of the Board, except for scheduled
public hearings, if there is no objection from a majority of the Board.
The agenda for both regular and special meetings shall include a brief general description of each
item of business to be transacted or discussed at the meeting, including items to be discussed in
closed session. The agenda shall specify the time and location of the meeting and be posted in a
location freely accessible to members of the public and employees.
No action or discussion shall be undertaken on any item not appearing on the posted agenda,
except that Board members may briefly respond to statements made or questions posed by
persons exercising their public testimony rights. Further, Board members, on their own initiative,
or in response to questions posed by the public, may ask questions for clarification, provide a
reference to staff or other resources for factual information, or request staff to report back to the
Board at a subsequent meeting concerning any matter. Further, a member, or the Board itself,
may direct staff to place a matter of business on a future agenda.
No action shall be taken on any item not appearing on the agenda except under the conditions
stated below. Prior to discussing any item pursuant to this provision, the Board shall publicly
identify the item.
1. Upon a determination by a majority vote of the Board that an emergency situation exists.
"Emergency" means:
a. Work stoppage or other activity which severely impairs public health, safety or both;
b. Crippling disaster which severely impairs public health, safety or both.
2. Upon a determination by a two-thirds vote of the Board, or, if less than two-thirds of the
members are present, a unanimous vote of those members present that there is a need to take
immediate action and that the need for action came to the attention of the District subsequent to
the agenda being posted.
3. The item was posted for a prior regular meeting of the Board occurring not more than five
calendar days prior to the date action is to be taken on the item, and at the prior meeting the item
was continued to the meeting at which action is being taken.
Every agenda for regular meetings shall provide an opportunity for the public to address directly
the Board on items of interest to the public that are within the subject matter jurisdiction of the
District. The public may also address the Board on items on the agenda as the items are taken up.
Every agenda for special meetings at which action is proposed to be taken on an item on the
agenda shall also provide an opportunity for the public to address the Board directly concerning
that item prior to action on the item.
Public criticism shall not be prohibited of the policies, procedures, programs or services of the
District or of the acts or omissions of the Board.
Requests by the public to place matters on the agenda directly related to District business may be
made by submitting in writing to the Superintendent/President such requests no later than 10:00
a.m. fourteen (14) working days preceding any meeting. The public may at any meeting,
however, request that items be placed on future agendas if related to District business.
Although the agenda shall include an opportunity for the public to address the Board on any item
of business or other issue related to District business in the case of regular meetings, an
opportunity to address an item noticed on the agenda on which action is proposed in the case of
special meetings, the Board does not oblige itself to act upon any request unless submitted in
writing to the Superintendent/President at least fourteen (14) working days prior to the scheduled
date of the meeting, and such item is included on the agenda.
Reference:
Education Code 72121, 72121.5, 72129;
Government Code 54954.2, 54954.3, 54956, 54956.5
Adopted: 10-1-86
Revised/Re-numbered: 1-6-87
Revised and Adopted: 1-2-90, 7-2-91, 11-3-92, 4-4-95