LIBRARY LEADERSHIP COUNCIL
MINUTES
AUGUST 27, 2012
Present: Interim Dean Connie Foster, Deana Groves, Timothy Mullin, Brian
Coutts, Haiwang Yuan, Amy Hardin, Bryan Carson, Jennifer Wilson, Kristie
Lowry, Eric Fisher and Jan Renusch
Minutes: The August 13, 2012, minutes were approved as submitted on a motion
by Deana Groves and a second by Eric Fisher.
Dean’s Report/Announcements: Connie asked the department heads to review the
listings in the University Telephone Directory and send any updates,
corrections, and additions to Jan by September 4. She will compile and remit
them. The deadline for submission is September 7.
-Recognition for student assistants in addition to the Margie Helm awards
given at the holiday party was discussed. It was decided that two students
awards could be presented from DLPS and the other departments remain at one
each.
Web & Emerging Technologies: Haiwang showed the LLC the finalized version of
the Web disclaimer linked from the Libraries’ Web homepage. He also added
temporarily the photo with President Ransdell reading a book in support of
Literary Outreach in Kentucky. Haiwang will work with Suellyn Lathrop and
Lynn Niedermeier in the Special Collections Library on the separation of the
Library’s web pages from those of the Kentucky Museum.
-On a personal note, Haiwang’s received approval from a publisher to write a
book on Tibetan folklore and is also going to be interviewed by a BBC
journalist from the WKU Public Radio studio.
Library Systems Office: Highlights from the Library Systems Office Technology
Consultants:
Dean’s Suite: Received 6 staff replacement PCs and one iMac for the
Marketing office. Of the OptiPlex 745s being replaced one will go to the
student desk in the Dean’s Suite
DLPS: The laptops for circulation have been tested and cataloged and will be
back to circulation by the end of the day. Recovered email and files for 1
faculty member. Ran reports for VPAL checkout statistics; installed new
barcode scanners in VPAL for Circulation desk; migrated 1 staff PC, resolved
spine label issue and corrected errors at ERC. Reinstalled OS on 1 staff PC
due to virus infection; migrated 2 Faculty PCs to Windows 7. Reinstalled
updated Voyager clients at extended campus locations along with barcode
scanners; did various setups: New Faculty orientation, Library Kickoff and
staff and faculty meetings.
DLSC: Migrated 1 Faculty PC and 1 staff PC to Windows 7; prepared PC for
installation of the Scan Pro 800 microfilm/fiche digital scanner; ran updates
and maintenance on 1 faculty laptop; corrected IMAP email sending issue.
DLTS: Updated Topcat Voyager clients to a revised version to correct issues
with Cataloging and Acquisitions modules; installed new barcode scanners; ran
reports for Bib Access Statistics; migrated 1 staff and 1 faculty member to
newer PC and Windows 7.
Library Systems Office: A training session on the equipment for Helm 2 will
be provided this Wednesday the 29th @ 2:00 pm for those who wish to attend or
other sessions can be requested by the online request form or call the LSO
office; working to create and change the logo on TDNet search that states
“Full Text Search @ WKU” with “Search for Full Text @ WKU”; printer
installation for Zone Maintenance office. Still working to resolve an issue
with the Illiad client and Z39.50 search function; working to get an updated
image for classroom/lab/public PCs.
Development: Amy heard back from her counterpart at UK, Greg Casey, regarding
the success of their phone-a-thon campaign. Greg informed Amy that by calling
previous library donors, as well as former staff and student workers they saw
a 9.3% increase in dollars to the library. He also credited the success to
having 2 call sessions- one in the spring and one in the fall. He also
suggested calling parents, as they are always a supporter of the libraries,
as well as those alumni who have multiple degrees from the university as they
may not have an affinity to just one school. Amy and Connie will continue to
work with William Skaggs and the Ruffalo Cody representative to firm up a
time for library calls.
-Amy, Jennifer, and Connie are all working to update the membership lists for
LAC and MAC.
-Amy will be making follow-up calls to Book Fest sponsors.
Literary Outreach: Kristie reported that the SOKY Reads! book giveaways have
been successful. All but ten copies of the book have been given away. Kristie
and Jennifer attended the giveaway at Bowling Green Technical College, and
they were both pleased with the turnout.
-Author Lee Martin was in town over the weekend, and he did a presentation on
writing memoirs as part of the SOKY Reads! program. His workshop was very
well attended, particularly for a Saturday morning.
-Joe Drape, New York Times sports reporter and author of Soldiers First:
Duty, Honor, Country, and Football at West Point has been confirmed to come
to Bowling Green for a book signing on Tuesday, September 25 at 7 pm at
Barnes & Noble. The bookstore has agreed to make that Tuesday a Book Fair day
as well so that it can be a fundraiser for the Book Fest. Kristie hopes to
have a book review in the Daily News the Sunday before Drape comes.
Marketing: Jennifer reported that Cathi Barth, Literary Outreach Assistant
who was helping in the Dean’s Office, is moving back to Missouri. Her last
day is September 7. There is a search for the part-time office assistant.
Krystin Avakian, the new student assistant for marketing and Literary
Outreach, began work today. She will assist with graphic design for all of
the areas in the Libraries and Literary Outreach.
-Lecture series postcards have been mailed.
-Membership materials are beginning to arrive. The membership cards are now
available. Jennifer is working with University Publications to get the
brochures done and with IT to get reports moving.
-WKU Libraries sponsored a photo booth that went over well during the first
evening of M.A.S.T.E.R. Plan. There were between 50-60 students who had their
pictures taken and coupons were distributed to encourage students to come to
the VPAL for a free gift. Connie mentioned that VPAL had received a few
responses.
-There will be an ad going into the College Heights Herald welcoming students
back and giving our main campus library hours. Gary in Circulation requested
some maps for the “new lost students” who need some direction. Jennifer has
arranged for several maps from University Publications to be available for
use. Timothy also commented that he has many more in the Welcome Center if we
run out.
Grants & Projects: Bryan represented the library at the M.A.S.T.E.R.P.L.A.N.
Information Fair. It was very successful. He ran out of reference guides
within the first 50 minutes and distributed all of the library pens he had.
Bryan estimates he talked with 300 incoming freshmen.
-There was discussion about the information fairs that Bryan has been doing.
Connie suggested that it might be beneficial for some of the other library
faculty to be trained to represent the library at these important outreach
events. Since 2001, Bryan has been a member of the Parents Panel for ATP (the
Academic Transitions Program), and also represents the library at the ATP
Information Fair. ATP was formerly known as “Orientation, Advising, and
Registration.” This is where incoming freshmen pick their classes and get
their student IDs. Usually there are 18 ATPs a year, but because of the DUC
renovations the program has been moved to the Knicely Conference Center. This
facility can’t accommodate as many people, so this year (and until DUC is
finished) there will be 23 ATPs. Most of the ATPs are during the week, but a
few fall on Saturday. Bryan usually does most of them, with some backup from
Alan Logsdon. The ones on Saturday are generally done by the Saturday
librarian.
There are also 2 Focus on Western events a semester and 2 Preview Days a
semester. The Focus on Western events are for prospective students, and
Preview Day is for students from minority groups. Both of these events take
place on Saturdays, and they both involve information fairs. Generally Bryan
or the Saturday librarian represents the library at these events.
Department Reports:
DLSC: Timothy reported that three candidates are scheduled for interviews
for the part-time Archives Assistant position.
DLTS: Deana reported that interviews for the Database Project Specialist
position have been completed. Form 2 has been submitted for the Acquisitions
position.
-Currently there are 132 MyiLibrary titles in TOPCAT.
-Deana distributed TDNet July 2011/ July 2012 comparative statistics. (See
attached)
DLPS: Brian reported that the department held its annual retreat and planning
session at the Knicely Conference Center on Tuesday, August 21. After
discussing “WKU Strategic Goals and Objectives” and hearing a report on
“Building Improvements” from the Facilities Coordinator, unit coordinators
presented their annual reports. Bryan Carson presented a detailed analysis of
the “Library Survey” and Peggy Wright discussed the fall series. Standing
committee reports were received from: Audio-Books, Contemporary Music, EIRC,
Leisure Films, Leisure Magazines, and McNaughton Leisure Books. Sean updated
the department on plans for this year’s Evelyn Thurman Award. Haiwang
reported changes and upgrades to the website.
-Access Services- Document delivery was up 20% and the unit began providing
electronic delivery for the first time. Our ILLiad system for interlibrary
loans continued to prove very popular with faculty and students. 1,734
patrons had signed up to use the service last year. Turnaround time for items
borrowed was cut to 8.55 days, half a day quicker than last year. Turnaround
time for journal articles received electronically (which now represents 97%
of all article requests) dropped to 4.34 days.
-Educational Resources Center-Our new library on the first floor of Ransdell
Hall led to a record number of patrons in FY 2011-12. Our gate count rose 87%
to 42,196. Circulation was up 13% to 32,086 and reference assistance was up
24% to 5,123. With $10,000 support from the CEBS Dean, the library added two
math K-12 textbook collections. The Interdisciplinary Early Childhood
Education (IECE) program donated a large collection of curriculum and
assessment materials to the ERC. The CEBS Global Pathways Committee donated
$10,000 to the ERC to build an education-related international culture and
customs collection.
-Regional Libraries-The Glasgow Regional Library Center added 111 new titles
in FY 2011-12 and served 19,998 patrons, up 3.36% since last year. The
department is optimistic that further building on the Glasgow campus will
include an expanded library presence. The Etown/Radcliff/Ft. Knox Regional
Library Center opened in February with a part-time librarian and student
assistant. With 6 laptops and 2 iPads the facility is open 20 hrs per week.
An initial collection of 260 books is complemented by 228 items on reserve.
Our librarian taught 18 instruction sessions for 257 students during the
first six months the facility was open. The Owensboro Regional Library Center
collections grew to 1475 books, 110 DVD’s and 32 serial subscriptions in FY
2011-12. The library provides e-access through 11 desktops and 19
circulating laptops which can be checked out for use anywhere in the
building.
-Extended Library and Off Campus Services (ECLOCS)-With a new name our ECLOCS
continued to meet the needs of off-campus students, particularly those not
served by one of our regional library centers. In FY 2011-12 the unit
answered 3,044 calls while delivering 2,695 items to 718 students.
-Research Instruction-In FY 2011-12 WKU Libraries delivered 874 hours of
instruction to WKU students, an all-time record. The program involved 31
faculty and staff who taught 667 instructional sessions to 16,530 students.
DLPS faculty and staff taught 468 classes. September and February were the
busiest months.
-Periodicals Unit-1,330 titles are displayed in our current periodicals
section. The microforms collection totals 1,362,624 microforms.
-Visual and Performing Arts Library-VPAL circulated 19,469 items in FY 201112. These included 11,043 DVD’s and 2,290 CD’s. Our DVD collection continued
to expand with the addition of many classic movies and selected TV series.
Our foreign film collection included 388 titles in French, 151 in Italian,
151 in Spanish, 113 in Chinese, 91 in Hindi, 88 in German, 78 in Japanese, 45
in Russian, 36 in Swedish, 29 in Polish, 21 in Portuguese and 19 in Korean.
-LIB-GUIDES-Our lib-guides which began in reference in 2010 with 4 rose to
164 by the end of FY 2011-12. During that time the average number of hits per
month rose from 998 to 25,325. This project spearheaded by John Gottfried,
seems to be the first point of access for students undertaking research
projects. Our top ten most popular guides include: Social Work, Kentucky
Educational Reform Act (KERA), ebooks, Nursing, Elementary Education,
Communication Disorders, Research Tutorials, Film Studies, Hospitality
Management Nutrition and Dietetics, Kentucky Information in Cyberspace
(KIIC).
-Government Documents & Law-By June, 2012 108,724 documents have been
retrospectively cataloged since February 2006. 14,434 were cataloged last FY.
Our library is one of 70 participating in the GPO Cataloging Distribution
Pilot Project. Our federal depository collection in all formats now totals
1,343,608 items. Results of the 2010 Federal Census are now available on the
U.S. census web site.
-Collection Services-Jack Montgomery distributed his Library Materials
totaling $2,578,919 for FY 2012-13. Of this $516,870 was allocated to books
and other non-subscriptions and $2,062,049 to subscriptions. New accounts
have been established for ESL Education (Lisa Miller, liaison) and Chinese
(Laura DeLancey, liaison). As we transition to a “slip less” electronic
approval system with Coutts Ingram, Jack is arranging training sessions for
the Oasis system.
-Senate Alternate-Dan Forrest was elected as our new Alternate Senator to
replace Amy Slowik who resigned effective July 31, 2012. John Gottfried
remains as our Senator and is a member of the Senate Executive Committee.
-Emeritus Status-The department voted unanimously to recommend Dr. Gay
Perkins for Emerita Professor status.
Adjournment: The meeting was adjourned at 2:36 pm.
For the Council,
Jan Renusch
(OVER)