LIBRARY LEADERSHIP COUNCIL
MINUTES
APRIL 23, 2012
Present: Interim Dean Connie Foster, Deana Groves, Brian Coutts, Timothy
Mullin, Haiwang Yuan, Amy Hardin, Kristie Lowry, Jennifer Wilson, Jan Renusch
and guest: John Gottfried.
LibAnswers System: John Gottfried gave a PowerPoint presentation on the new
LibAnswers System. Discussion of the system followed, and Connie asked John
to give the same presentation at the Library Systems Office meeting on
Thursday, April 26 at 10:30 am.
Minutes: The April 16, 2012, minutes were approved on a motion by Deana
Groves and a second by Brian Coutts.
Dean’s Report: Connie said that the August 22nd Kick-off plans are for a 2hour presentation with a break in the middle, from 10:00 am-12:00 pm, with
some break-out sessions; then it will end with lunch. There will be no
afternoon session.
-Connie distributed a list of the Campus Library Advisory Committee (see
attached). Connie will serve as the chair. The first meeting is Wednesday,
May 9 at 11:30 am in Cravens 100.
-Connie met with Bryan Russell and others from the PDC. Connie asked the
following people to serve as the official study group for the 4th floor Info
Commons renovations: John Bowers; Crystal Bowling; Bryan Carson; Brian
Coutts; Eric Fisher; John Gottfried; and Rosemary Meszaros. Connie, Crystal,
and Eric are working on the displays for student feedback coming soon to
Reference and Cravens 4 areas.
-The student art installations start tomorrow after 3:00 pm.
Web & Emerging Technologies: Haiwang reported that he has added Google
Analytics to the Web site of the Owensboro Regional Center Library as
requested. The other sites that have Google Analytics code installed include
the Reference page and the Elizabethtown, Radcliff, and Ft. Knox Regional
Center Library besides the Libraries’ Web site.
-Haiwang has uploaded to Flickr the photos he took of the SOKY Book Fest
event taking place on Saturday. He will upload the photos taken by Jennifer
and Daniel Peach when he gets them.
-The Meebo Instant Message interface problem will be resolved with its
replacement by the LibAnswers service as John Gottfried demonstrated at the
meeting.
Development: As Amy had to leave the meeting early, Connie reported that Amy
offered congratulations to all who made Book Fest 2012 such a success!! Amy
spoke with Jim Johnson’s representatives at the Book Fest, and they were
pleased with the event. She thanked them for their continued sponsorship and
believes that we will have a long relationship with them on this event.
Amy will need numbers for Children’s Day and Book Fest to provide to the
sponsors. They will want to know this information for annual reporting.
Also, the Bowling Green CVB has requested information regarding where we
booked hotel rooms for the authors. Dollar General did come through with a
$25,000 lead sponsorship gift! Mid-year reporting will take place for the
Dollar General grant in October.
-Amy’s focus now is Christmas in Kentucky sponsorships as corporations will
be making fiscal year decisions soon.
Community Outreach: Kristie reported that the Book Fest weekend went well.
Sales were about $5000 below what Barnes & Noble had hoped for as they close
out their fiscal year; however, Kristie felt that the Book Fest account would
be in good shape since less money was spent than in previous years.
There was some discussion about what went well and what changes could be made
for 2013. The feedback from the authors in attendance was overwhelmingly
positive, and Kristie talked to Heather Graham on Saturday night and asked
for constructive criticism, but Heather had none to offer. She indicated that
everything was very well run and she wouldn’t change a thing. Headliners are
still being sought for the 2013 event, and the partners plan to reduce the
number of self-published authors at the event.
-Kristie reported that she had some ideas for Development and Grants that
she’ll be working on with Amy and with Sandy. They plan to apply for a South
Arts grant to use in conjunction with the SOKY Reads! author visit this fall,
and they will be applying for the Arbuthnot Award which would bring a
children’s author to the area in the spring.
Marketing: Jennifer mentioned the 500 Reference Guides for summer should be
ready by next week. Once they are printed, updates can begin for the fall
semester for another order.
-Jennifer met with Tori Henninger who works in Alumni Relations but serves in
a student affairs capacity. She suggested the Libraries have a table on
Monday night of MASTER Plan and offer a display, perhaps promoting our movies
and music in the VPAL, and give students a coupon to win a prize if they come
to the library and check out a movie. Her words of wisdom in working with
students: “Don’t expect students to come to you; go to them. For example, if
you are doing a survey, go outside in their walking path.”
-Jennifer mentioned an idea presented to her from Tammera Race for personal
librarians. She had a link to these trading cards with covers looking like a
magazine cover with the librarian on the front or a comic strip cover, etc.
The cards were fun and engaging to encourage students to call on librarians
for major specific areas.
-Promotion for the library survey is on digital screens, sliders, ads,
posters and Bryan has lined up stations to get opinions.
-Jennifer will be getting out a press release this week on the Kentucky
Literary Award. Brian Coutts asked if we would be doing t-shirt orders soon
and encouraged a different color this year, perhaps in neon.
Grants & Projects: Bryan was not present, but submitted a written report. The
library survey is set to go and is linked from the web page. An official WKU
email was sent to all faculty, staff, and students. Bryan is still finding
people to fill recruitment slots, but will conduct the survey in as many
locations as possible. Target locations for survey recruitment are Cravens 4,
Helm 1, the plaza between Helm and the Fine Arts Center, Garrett Food Court,
Downing University Center, and Tower Food Court (adjacent to Pearce Ford
Tower). Recruiters will be used Monday – Thursday from 11 to 1.
Bryan wishes to thank the members of the survey committee: Uma Doraiswamy,
Allison Andrews, John Gottfried, and Jennifer Wilson. He also wishes to thank
Jennifer and Daniel Peach for the PR effort, and Haiwang for putting the
survey on the website.
-Bryan is also working on a 3-page concept paper for the QEP process. Nancy
Richey helped by editing and making sure that Special Collections was
represented in the concept paper. The proposal is due April 27.
Department Reports:
DLPS: Brian reported that Jack Montgomery has arranged for a trainer from
Coutts Library Services to do a workshop on MyiLibrary, their new electronic
books platform, at 2:00 pm today. Following the workshop bibliographers will
receive passwords and begin ordering electronic books. The goal is for every
selector to order at least one e-book this FY. Jack has also asked Coutts to
consider extending our “approval slip program” until we have time to
transition to the new Oasis system.
-Brian will give his annual workshop on the “Best Reference Sources of 2011”
at 10:00 am in Helm 5. A reception will follow in Helm 201.
-Travel writer Gary West gave an animated presentation on the research for
his recent Kentucky themed travel and sports books, a Kentucky Live! event,
at Barnes & Noble Bookstore on Thursday, April 19 at 7:00 pm. He noted that
he had covered the themes dear to all Kentuckians: food, shopping and
basketball. Following his presentation he signed copies of his newest books.
-The ECR Committee approved the following new subscriptions at its April
meeting: The Vogue Archive, which includes every issue and every page of
Vogue, one of the nation’s leading style magazines since 1892. It includes
more than 400,000 pages in full color; Primal Pictures Anatomy, software
which provides over 5,000 3D anatomical structures, clinical slides,
dissections, and more; and Best American Comics, a print annual of the best
comics of the past year. The committee also approved a revised online
request form.
- The department celebrated National Library Week with a luncheon, meeting
and reception at the Glasgow Campus Library on Wednesday, April 18.
-Therese Baker reports that new high definition TVs and CD players, including
our first blu-ray player, have recently been installed along with new sound
equipment and earphones in the Lila Green Listening Area in the VPAL.
-Kath Pennavaria and Rosemary Meszaros gave a presentation comparing two
popular genealogical databases at the KLA Academic & Special Libraries
Section Spring Conference (April 10-13).
DLSC: Timothy mentioned that the March/April NEH bi-monthly magazine Curio
included mention of Jonathan Jeffrey’s article “Grave Houses” published in
Kentucky Humanities fall issue.
-Nancy Richey has a chapter in recently published Preserving on issues with
saving local history.
-State Folk Life Archives is being transferred from Kentucky Historical
Society to the Special Collections Library. The move is in process.
DLTS: The last Java City noontime concert will be this Tuesday, April 24th.
This series has functioned for 10 years. The committee will be disbanded at
the end of this semester.
-Tammera Race attended the Joint Meeting of KLA Academic/Special Libraries &
KY Chapter of SLA conference at Lake Cumberland State Resort Park, Jamestown,
KY.
-Nelda Sims finished loading the MARCIVE authority project records, and Deana
will be doing the final testing today. Full cataloging production will resume
tomorrow morning.
-Technology Highlights: The Library Systems Office provided tech support for
KY Live speaker event at Barnes & Noble.
DLPS: installed two software packages for research needs on one faculty
computer
DLTS: installed all necessary software on FP replacement computer for TOPCAT
Systems Coordinator
Systems: David worked through OCLC and TDNet to resolve citation forwarding
problem from Web of Science for our ILL online form; Josh worked on a TDNet
report, updated DLTS Stats report, began work on a KULS report; continued
updates to library AD lists
-Library Public Computers: Connie distributed Statistics Lists for Helm and
Cravens libraries’ public computers use for review and discussion. The date
range was January 30 through April 14. It was noted that the lists did not
include DLSC or the regional campus libraries.
-Connie reminded the department heads to submit their “staffing needs/wish
lists”.
Adjournment: The meeting was adjourned at 12:10 pm.
For the Council,
Jan Renusch