School District: Carlisle County Schools
School: Carlisle County Middle School
Operational Procedure:
Function: Planning and Resolution of Issues Regarding Instructional Practices:
Homework Policy, Requesting Missed Work Due to an Excused Absence.
TOPICS
STATEMENT
Homework, if properly administered, can be of great educational value to children. Research has
shown that learners of all abilities can benefit from reasonable amounts of appropriate
homework.
Homework (defined)
Homework shall be defined as assignments made by teachers to be
completed by students outside of the school day.
Class work (defined)
Class work shall be defined as assignments made by teachers to be
completed during the school day. An assignment made as classwork has the expectation that the average student will be able to
complete the assignment in the allotted amount of time. Should a
student not complete class-work in the allotted amount of time, this
assignment, if appropriate, must be completed at home. This classwork not completed during the school day is not considered
homework, but is in addition to a student's daily homework
assignment. Should a teacher recognize that an assignment given
as class-work cannot be completed by the average student in the
time allotted, then the remainder of the assignment can become
homework for students, at the teacher's discretion.
Make-up Work (defined)
Make-up work shall be defined as assignments that need to be
completed by students due to an excused absence (see Carlisle
County School District Code of Conduct). Students shall have one
day to make up work for each day of school missed. Make-up
work is in addition to a student's daily homework assignment.
Requesting Homework
Students who are absent and wish to request their missed work
may do so. The parent/guardian will need to contact the school
office no later than 9:30 am to collect work for pick up after 2:00
pm that day. Homework that is requested is expected to be turned
in according to make-up work policy above. Grades will be given
for the missed work once the absence is listed as excused.
If students have more than one teacher, those teachers should confer with each other to make
certain that their students are not overloaded with homework.
School District: Carlisle County Schools
School: Carlisle County Middle School
Operational Procedure:
Function:
TOPICS
STATEMENT
Budget
All SBDM teacher allotments will be consolidated into the general
fund on April 1st of every school year. Any teacher wanting to
request items after that date will submit their request to the SBDM
council for approval.
Reviewed November, 2009
Adopted March, 2003
School District: Carlisle County Schools
School: Carlisle County Middle School
Operational Procedure:
Function: Hiring
TOPICS
STATEMENT
Employee Selection
Vacancy (defined)
A position that did not previously exist but which can now be
funded, position previously held by an employee who has now left
the school, or a position held by an employee that has made a
written statement that he or she will leave the school.
Selection Committee
The selection committee could consist of the School Based
Decision Making Council, or designees appointed by the school
principal.
Hiring Process
1. Attend a selection training (if applicable).
2. Develop a list of questions to be asked to each applicant and a
set of criteria for a strong candidate.
3. Review all applications and references received from the
superintendent.
4. Select applicants to interview and interview them.
5. Determine which applications possess any qualifications the
council has identified and meet the criteria set by the committee as
a strong candidate.
6. The principal shall notify all interviewees of the decision made
in a timely manner.
Closed Session
The council shall go into closed session to:
1. Discuss the merits of the applications received.
2. Allow each council member to offer advice regarding the
different applicants.
3. Allow general discussion among council members about
applicants.
4. Provide additional input requested by the principal.
Consensus
It will be the consensus of the SBDM council to offer the position
to the best-qualified candidate.
School District: Carlisle County Schools
School: Carlisle County Middle School
Operational Procedure:
Function: Student Assignment Policy
TOPICS
STATEMENT
Student Assignment
The Principal and Student Services Coordinator shall prepare
student assignments to classes for the following school year by
July 1.
Council Consideration
The SBDM Council will approve the master schedule by June 1st
each year. Once the SBDM Council has approved the schedule,
individual student assignments will be completed.
Assignments/changes
Assignments shall be given to the students at school registration.
After registration and within the first 2 weeks of school, student
and parents who wish to seek a schedule change shall confer with
the principal. The principal will make changes as needed on an
individual basis. Not all schedule change requests will be honored.
After the first two weeks, any and all schedule changes will have
to go before SBDM council. The council will make the final
placement decision.
Revised 9-3-14 by DeeAnne Arant
SBDM approved 9/22/14
School District: Carlisle County Schools
School: Carlisle County Middle School
Operational Procedure: Retention Policy
Function: Retention
TOPICS
STATEMENT
Identification of high risk
Any child who fails two or more classes in the first semester will be identified as
high risk for being retained the next year. In addition, teachers will review the
students’ performance to identify any students who may be at risk of needing to
be retained in a grade. Teachers will notify the principal (or principal designee)
of possible students by January 15th of the current school year. At this time, a
parent/guardian contact will be made and a conference will be scheduled to
discuss some intervention strategies to aid the student. If in the first semester a
parent conference has already taken place in accordance with our intervention
pyramid, another parent conference may not be necessary. The purpose of the
meeting will be to develop a consensus plan of steps to help the student avoid
retention, which may include but not limited to the following strategies:
1. Extended School Services-when available
2. Tutoring
3. Special strategies in the classroom
4. Special strategies for work at home
5. Any other approach that appears likely to assist that student to
succeed.
In the event consensus is not possible, the principal (or designee) will determine
what steps will be taken. This step will be completed by February 15 when
possible.
If teachers identify additional students who may need this attention after the
January 15th deadline, they will notify the principal (or designee) and begin the
process described above.
Final Submission
By April 1, teachers will submit recommendations to the principal (or designee)
as to which students they recommend be retained. The criteria for retention may
include but is not limited to failing two or more classes and/or having a
cumulative GPA of less or equal to 1.5. The principal (or designee) will
schedule another parent meeting to discuss the recommendation of retention.
Parent/Guardian Written Submission
If a student is recommended by the school to be retained and the
parents/guardians decide not to retain the student, the attached form must be
completed and signed by a parent/guardian. This form will go into the student’s
permanent folder.
Carlisle County Middle School Non-Retention Form
Student _________________________________
Date: _________________
Parent/Guardian _____________________________________________________________
Carlisle County Middle School staff and administration has recommended that your child
be retained in his/her current grade for the upcoming school year.
Reasons for retention: __________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
Parent/Guardian reasons for not retaining the student: ______________________________
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
__________________________________________
Parent/guardian’s signature
________________________
Date
__________________________________________
Principal’s signature
________________________
Date
School District: Carlisle County Schools
School: Carlisle County Middle School
Operational Procedure:
Function: Student Sports Participation Policy
TOPICS
STATEMENT
Participation
Sports offered in the middle school will only be open to students
enrolled in grades six, seventh, and eighth. If the participation is
such that there are not adequate numbers for the sports program, a
mini-tryout can take place to enable 5th graders to try out.
Eligibility
Students who play sports are expected to maintain a minimum
GPA of 2.5 and have no failing grades in order to be eligible for
participation. Grades will be checked by the coaches weekly on
the day they are printed. Students who are ineligible will remain
ineligible until the requirement has been met. Grades will not be
changed between grade reports without permission from the
principal. Permission will only be granted in extreme
circumstances. If a student is ineligible for 3 consecutive weeks,
they can be removed from the team.
Tryouts/Cuts
Coaches are to use their knowledge of the sport and their discretion
to make cuts to their team. Coaches will hold tryouts. Sports
teams may have a maximum of 15 players for basketball, 15
players for softball/baseball, 20 players for soccer, and 12
cheerleaders.
Practice time
Basketball: 1st Day of practice either be the day after Labor Day or
7 weeks before the 1st contest.
Soccer: Practice shall start 7 weeks before the 1st scheduled regular
season game.
Baseball/softball: Practice may start on July 15th.
Scrimmages & regular contests
Basketball: 2 scrimmage limit and a maximum of 25 games per
team.
Soccer: 2 scrimmage limit and a 12 game limit per team.
Baseball/softball: 2 scrimmage limit and a maximum of 25 games
per team
Length of the competitive season
Basketball: Competitive season will run from the last week of
October through the last week of January when the district
tournament takes place. Regional Tournament can be added at the
end if the coach so desires.
Soccer: Competitive season will run from March-May with the
conclusion of the season when the district tournament is held.
Regional tournament can be added at the end of the season if the
coach so desires.
Baseball/Softball: Competitive season will run from August 1
through the 1st week of October with the conclusion of the season
being the district tournament.
Amended 8/22/11; 9/30/13; 8/26/15; 11/9/15
School District: Carlisle County Schools
School: Carlisle County Middle School
Operational Procedure:
Function: Curriculum
TOPICS
Curriculum
STATEMENT
The school Council shall adopt the curriculum of the Carlisle
County Board of Education as the curriculum that shall be
implemented at the school. It is our opinion that this curriculum is
aligned with state standards and is appropriate for our instructional
needs. Subsequent amendments to the curriculum by the Carlisle
County Board of Education shall become effective immediately
upon approval by the Board.
School District: Carlisle County Schools
School: Carlisle County Middle School
Operational Procedure:
Function: School Space Use
TOPICS
School Space
STATEMENT
By June 1, the principal shall prepare a school space use plan and
present the plan to the school council for approval. The school
council may amend the plan prior to approval. The principal shall
implement the plan subsequent to the approval of the school
council. If the school council has not approved a plan prior to July
1, the principal shall develop and implement a school space use
plan.
School District: Carlisle County Schools
School: Carlisle County Middle School
Operational Procedure:
Function: Alignment with State Standards, Technology Utilization, and Program Appraisal
TOPICS
Instructional Organization
STATEMENT
The school shall organize all instructional and other activity to be
aligned with standards established in state laws and regulations,
and in a manner that is consistent with local school board policy.
Technology Utilization
The school shall utilize technology in a manner consistent with
local school board policy and state laws and regulations.
Program Appraisal
Programs shall be appraised upon request of the school council by
assigning the program appraisal to the appropriate ad-hoc
committee for completion and recommendation to the council.
School District: Carlisle County Schools
School: Carlisle County Middle School
Operational Procedure:
Function: Staff time assignment
TOPICS
Staff Time
STATEMENT
By June 1 of each year, the principal shall prepare an instructional
and non-instructional staff time assignment plan for the following
school year, and shall present the plan to the school council for
consultation. A follow up plan that reflects amendments to the
original plan shall be prepared by the principal and submitted to
the school council for consultation by July 1. Discussion of the
plan shall include school wide priorities and concerns only and will
not include discussion of individual staff persons.
School District: Carlisle County Schools
School: Carlisle County Middle School
Operational Procedure:
Function: School Schedule
TOPICS
School Schedule
STATEMENT
The principal shall develop a proposed school schedule by June 1,
and shall present this schedule at the June meeting to the council
for approval. If the school council does not approve this schedule,
it will be sent back for revisions and presented to the school
council at subsequent meetings until approved. If the school
council has not approved a schedule by August 1, the principal
shall develop and implement a schedule.
School District: Carlisle County Schools
School: Carlisle County Middle School
Operational Procedure:
Function: Instructional Practices
TOPICS
Instruction
STATEMENT
Faculty, in collaboration with the principal, shall select the
appropriate instructional practices to be utilized in their classroom,
to ensure that the school’s curriculum is fully implemented. Best
practice instructional strategies that are selected by teachers must
be included in lesson plans and monitored by the principal.
School District: Carlisle County Schools
School: Carlisle County Middle School
Operational Procedure:
Function: Extracurricular Programs
TOPICS
Extracurricular Programs
STATEMENT
By July 1 of each year, the principal shall prepare a list of
extracurricular programs to be implemented in the school for the
school council’s approval. Additional extracurricular programs to
be implemented shall be presented by the principal to the council
for approval prior to their implementation. The chief
extracurricular sponsor shall determine student participation
standards, to be consistent with any criteria set by the local, state,
or national sponsor of the program and consistent with state and
federal statutes and regulations.
School District: Carlisle County Schools
School: Carlisle County Middle School
Operational Procedure:
Function: Consultation Policy
TOPICS
Consultation
STATEMENT
The school council shall be consulted by the principal on all
certified and classified vacancies that occur at the school.
School District: Carlisle County Schools
School: Carlisle County Middle School
Operational Procedure: Athletics
Function: Student Sports Participation Policy.
TOPICS
Student Participation
STATEMENT
Sports offered in the middle school will only be open to students
enrolled in grades sixth, seventh, and eighth. If the participation is
such that there are not adequate numbers for the sports program,
offering the program to fifth graders may be explored.
School District: Carlisle County Schools
School: Carlisle County Middle School
Operational Procedure:
Function: Discipline, Classroom Management, and School Safety.
TOPICS
Discipline
STATEMENT
Carlisle County Middle School follows the Carlisle County District
Code of Conduct, which can be found on the district’s web page.
During the first week of school, the principal (or principal
designee) will:
1. Provide each student with a copy of the District Code of
Conduct.
2. Require each student to return a signed Acknowledgement
Form from his or her parent or guardian showing that the
parent or guardian has seen and reviewed the Code.
3. Follow-up as needed with any student who has not returned the
signed acceptance, or assign other staff members to do so.
The principal (or designee) will follow steps 1-3 above for all new
students to the school during the year.
Classroom Management
Each teacher shall develop and implement a classroom
management plan. This plan will contain elements from the
“Capturing Kids’ Hearts” program. Students should be introduced
to the classroom management plan at the start of school. The plan
should be clearly noted within the classroom.
School Safety
Our school will maintain a School Safety Plan addressing
procedures to provides a supportive, safe, healthy, orderly, and
equitable learning environment for both students and staff.
School District: Carlisle County Schools
School: Carlisle County Middle School
Operational Procedure: Emergency Plan Policy KRS 160.345(2)(i)9 and KRS 158.162
Function: Safety, Management
TOPICS
STATEMENT
Emergency Procedures
The principal, in consultation with parents, teachers, other school
staff, and local first responders, will collaboratively develop the
school’s emergency management plan as a way to develop and
document efforts to prevent, mitigate, prepare for, respond to and
recover from emergencies. The emergency management plan will
include procedures for fire, earthquake, and building lockdown as
specified in Kentucky statutes and regulations. The plan, which
must be adopted by the council and implemented, will include, but
not be limited to:
Establishment of primary and secondary evacuation routes
which must be posted in each room by each doorway used for
evacuation;
Identification of severe weather safe zones that have been
reviewed by the fire marshal/fire chief, which must be posted in
each room;
Practices for students to follow in an earthquake;
Development and adherence to access control measures for
each school building, which may include (but not be limited to):
o Controlling access to exterior doors during the day
o Controlling front door access electronically or with a
greeter
o Controlling access to individual classrooms
o Requiring visitor check-in with identification and purpose
provided, and
o Display of visitor’s badge on outer clothing; and
Practices for students to follow in in case of fire that are
consistent with administrative regulations of the Department of
Housing, Buildings and construction.
Procedures for lockdown of the campus
Consultants
Local law enforcement
First responders including local fire personnel, local, county and/or
state police personnel, and emergency medical personnel.
Review
Prior to the first instructional day of school, the principal, or
designee, will present and review all emergency procedures with all
staff.
Completion
Within the first thirty (30) instructional days of the school year and
again during the month of January, the school will conduct one (1)
severe weather drill, one (1) earthquake drill, and one building
lockdown. Fire drills will be conducted in accordance with
timelines, procedures and requirements outlined in the DHBC
regulations.
Review
At the end of each school year, the emergency procedures are to
be reviewed by the school council (or designated school council
committee with report to the school council) and first responders
and revised as needed.
Quality Control
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Drafted: 8/13/13
All exterior doors must remain locked at all times.
All visitors must enter through the posted front entrance.
The front entrance must remain secure with electronic access
only.
All visitors must report to the front office, provide photo
identification, state the purpose of the visit, and wear a schoolspecific badge on the outermost garment during the entire visit.
Upon leaving, all visitors must report back to the front office.
The office must keep an accurate log of each visitor, the date
and time of the visit, the purpose of the visit, and with whom
they visited.
All classrooms must remain locked during instruction time.
During class changes, teachers must stand by their classroom
door and monitor hallways.
Carlisle County Middle School
SBDM Council
Wellness Policy for Moderate to Vigorous Exercise and
Healthy Choices
Carlisle County Middle School is committed to promoting a school environment that enhances
learning and development of lifelong wellness practices such as healthy eating and physical
activity.
Physical activity plan:
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Each student has the opportunity to dance to music provided during breakfast.
Each student may have the opportunity for 25 minutes of teacher supervised, moderate to
vigorous physical activity four days per week during flex.
Each student in grade 6 may participate in physical education, provided by the P.E.
teacher, for fifty-five minutes daily at least one nine-week period.
Each 7th and 8th grade students have the opportunity to take a semester of physical
education as one of their electives.
Teachers may make reasonable efforts to avoid periods of more than 40 minutes when
students are physically inactive.
Appropriate accommodations shall be made for students with special needs, as required
by law and sound professional judgment.
All students may have the opportunity to participate in extra-curricular activities/sports
including baseball, softball, golf, cross-country, basketball, cheerleading, and soccer.
All teachers and staff are encouraged to participate in daily, group, afterschool exercise
beginning at 3:15 daily.
Assessment Tool:
 Our school may assess students’ level of physical activity at least once a year by the
physical education teacher.
 The physical education teacher may select the assessment tool to be utilized.
 The principal or designee shall develop a schedule for completing that assessment.
 The principal will report the results of the wellness assessment data to the council
annually.
 The council in coordination with the school health committee will discuss the results of
the report and decide if appropriate wellness goals are included in the CSIP or if they
need to be added or revised.
Healthy Choices Plan:
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Our school shall implement the nutritional standards required by federal and state laws
and regulations. Those rules concerning food and beverages, available during the school
day, will be followed by our food service program.
The full core content including health, consumerism, and physical education shall be
addressed in our Practical Living curriculum.
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An integrated concern for wellness shall be reflected in our Science, Social Studies and
other curriculum
September 10, 2015
October 13, 2015
DArant