U N I V E R S I T Y of H O U S T O N
MANUAL OF ADMINISTRATIVE POLICIES AND PROCEDURES
SECTION:
AREA:
Student Affairs
Campus Life
SUBJECT:
I.
Number:
13.01.01
Freedom of Expression
PURPOSE AND SCOPE
The University of Houston is committed to fostering a learning environment where free
inquiry and expression are encouraged. The University expects that persons engaging in
organized expressive activities will demonstrate civility, concern for the safety of persons
and property, respect for University activities, respect for those who may disagree with
their message, and compliance with University policies and applicable local, state, and
federal laws. The University of Houston maintains its right to place reasonable time,
place, and manner restrictions on organized expressive activities. Additionally, any
activities that are unlawful or materially and substantially disruptive to the normal
operations of the University including classes and University business activities will not
be tolerated. The purpose of this policy is to provide for organized expressive activities to
be conducted on the grounds of the University in a manner consistent with these
principles. Groups or individuals engaging in disruptive activities or failing to comply
with University policies and applicable local, state, and federal laws may face immediate
removal from the campus and other appropriate actions by University officials and
University police.
II.
POLICY STATEMENT
This policy is applicable to University of Houston students, faculty, and staff who wish to
engage in non-curriculum related organized expressive activities (as defined herein) at
locations on University property. University of Houston students, faculty, and staff who
wish to engage in an expressive activity (including literature distribution) that is not an
official University activity, and does not meet this policy’s definition of an organized
expressive activity (i.e., where an expressive activity is designed to attract an audience of
less than 25 people), may engage in such expressive activity in the University’s common
areas (e.g., University parks and sidewalks) without prior registration or approval. If an
expressive activity was not designed to attract an audience of 25 or more people, but does
in fact attract an audience of 25 or more people, the expressive activity may be required
to be relocated to a drop-in organized expressive activity area on campus if necessary to
avoid disrupting University business or classes, blocking building access, or creating
traffic hazards. Non-University affiliated individuals or groups who wish to engage in an
expressive activity on campus, regardless of the size of the expected attendance, are
eligible to reserve Lynn Eusan Park for a fee, and without a fee, are eligible to use any of
the thirteen (13) drop-in organized expressive activity areas that are provided in Section
V below. Non-University affiliated individuals and groups may also use Lynn Eusan
Park as a drop-in organized expressive activity area unless the area has been reserved
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Freedom of Expression
MAPP 13.01.01
(i.e., an individual or group with a reservation at Lynn Eusan Park will have exclusive
use and priority over an individual or group seeking to use Lynn Eusan park as a drop-in
organized expressive activity area).
This policy does not apply to official University activities. University grounds and
buildings are reserved for use by University of Houston students, faculty, and staff,
except as provided herein, or otherwise permitted by policies of the University. Nonpermitted commercial activities (as defined herein) are not allowed. Organized expressive
activities permitted under this policy do not imply official endorsement by the University.
Decisions to be made by University officials under this policy will be based on the
guidelines set forth in this policy and will not be based on the content or viewpoint of a
proposed organized expressive activity. Groups or individuals engaged in organized
expressive activities are responsible for the content of the expression. Questions
regarding this policy may be directed to the Dean of Students Office, Room 252,
University Center.
III.
DEFINITIONS
A.
Amplified sound: the use of any loudspeaker, loudspeaker system, sound
amplifier or any other machine or device which produces, reproduces, or
amplifies sound.
B.
Decibel level: The intensity of sound expressed in decibels read from the A-level
weighting scale and the slow meter response as specified by the American
National Standards Institute.
C.
Non-permitted commercial activities: The use of the University’s facilities and/or
grounds by the University of Houston students, faculty, and staff for personal gain
including distribution or posting of commercial literature or other items on
campus for personal gain. Non-permitted commercial activities also include
commercial use of university space by non-university affiliated individuals or
groups where such use is not authorized by a written agreement with the
University (See MAPP 09.03.01).
D.
Organized expressive activity: Any organized non-curriculum related rally,
parade, demonstration, stationary structure or display, concert or other similar
event designed to attract an audience of twenty-five (25) or more people.
E.
Official University event or activity: Any event, program, or activity sponsored
by a University department in the course of fulfilling their University mission,
activities that occur within the classroom, or events that occur within the regular
or recurring sphere of activity of a University department.
F.
Registered student organization: A student organization officially registered with
the Department of Campus Activities.
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Freedom of Expression
IV.
MAPP 13.01.01
G.
Sign: A billboard or placard displayed for the purpose of promoting events or
activities or to convey a message or information of any type.
H.
University: The University of Houston.
I.
University department: Any academic or nonacademic unit or division or any
other official University entity.
J.
University grounds: Any University owned, leased, or maintained property
including all buildings and structures.
RESERVATION OF OUTDOOR SPACE
University of Houston faculty, staff, students, and members of registered student
organizations may conduct organized expressive activities in an outdoor expressive
activity area of the University’s campus that requires advance reservations if the area has
been reserved in advance in accordance with this Section. Individuals or groups must
request the use of outdoor space through the University Center Reservations Office
located in Room 210 of the University Center. Reservations are accepted on a first-come
first-served basis. Each outdoor space for any single event can be reserved for a total of
three days in any two-week period. The requesting group or individual must submit a
completed Organized Expressive Activity Description Form (“Form”) to the Dean of
Students at least seven business days in advance of the proposed organized expressive
activity. The Dean of Students will approve or deny the proposed organized expressive
activity within four business days of receiving the Form. In completing the Form, the
following information will be required (Items A-L included on the Form):
A.
Date of application;
B.
Proposed date(s) of the organized expressive activity;
C.
Proposed start and finish times;
D.
Proposed location;
E.
Name of the activity;
F.
Anticipated attendance;
G.
Target audience(s);
H.
Advertising methods;
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MAPP 13.01.01
I.
Expressive activity description (i.e. speech, rally, open microphone, display,
literature distribution, etc.);
J.
Campus sponsoring organization name and, if any, external sponsoring
organization name (co-sponsor);
K.
Contact person name, phone number, and email address; and
L.
Applicant’s signature.
The decision whether to confirm a reservation request will be based on proper and timely
completion of the Form, compliance with the applicable sound and sign requirements,
and availability of space. This decision will be based only on the foregoing criteria, and
in no circumstances will any decision be based on the content or viewpoint of the
organized expressive activity, or upon the expected reaction of others to the expression.
The requesting group or individual, if they so desire, may appeal the Dean of Students’
decision in writing to the Vice President for Student Affairs within two business days of
the decision. The Vice President for Student Affairs will render a decision within two
business days of receiving an appeal. Requestors are encouraged to submit their
reservation requests as early as possible to allow time after the approval process to
prepare for their activities.
The Dean of Students may require an organized expressive activity to relocate if: (1) the
anticipated or actual number of persons attending the event exceeds the reasonable
capacity of the space intended for use and therefore materially interferes with the
educational mission of the University; or (2) the activity potentially conflicts with
previously scheduled activities and events. The Dean of Students may also accelerate the
reservation process where there are time-sensitive issues associated with the event or
other extenuating factors that support such acceleration.
V.
AREAS FOR ORGANIZED EXPRESSIVE ACTIVITIES ON CAMPUS
The University of Houston has designated 19 areas for outdoor organized expressive
activities. These areas are indicated on the campus map titled “Areas for Organized
Expressive Activities on Campus” (Addendum A). Thirteen areas do not require a
reservation for use while the remaining six areas require advance reservation.
1.
OUTDOOR ORGANIZED EXPRESSIVE ACTIVITY AREAS THAT DO NOT
REQUIRE RESERVATION (DROP-IN ORGANIZED EXPRESSIVE
ACTIVITY AREAS):
The 12 areas marked F and the one area marked G on the campus map
(Addendum A) serve as the drop-in organized expressive activity areas that do not
require a reservation or the submission of an Expressive Activity Form. The rules
for these areas are as follows:
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MAPP 13.01.01
A.
Amplified sound is allowed in the area marked G on the campus map, but
is prohibited in the areas marked F on the campus map.
B.
Areas are available for expressive activity between the hours of 7:00 a.m.
and 7:00 p.m.
C.
Stationary displays, exhibits, or structures are allowed in the area marked
G on the campus map, but are prohibited in the areas marked F on the
campus map unless they are completely hand-held.
D.
Lynn Eusan Park (Area A on the campus map) may also be used as a
drop-in organized expressive activity area unless the area has been
reserved (i.e., an individual or group with a reservation at Lynn Eusan
Park will have exclusive use and priority over an individual or group
seeking to use Lynn Eusan park as a drop-in organized expressive activity
area).
2.
OUTDOOR ORGANIZED EXPRESSIVE ACTIVITY AREAS THAT
REQUIRE ADVANCE RESERVATION.
The areas marked A, B, C, D, E, and H on the campus map (Addendum A) are the
six (6) outdoor organized expressive activity areas that require advance
reservation as follows:
VI.
A.
Lynn Eusan Park (Area A on the campus map) (note that Lynn Eusan Park
may also be used as a drop-in organized expressive activity area, however,
an individual or group with a reservation will have exclusive use and
priority over other individuals or groups).
B.
University Center, North Patio (Area B on the campus map)
C.
University Center, Arbor (Area C on the campus map)
D.
University Center Satellite, Patio/Hill (Area D on the campus map)
E.
Butler Plaza (Area E on the campus map)
F.
Stadium Stage (Area H on the campus map).
USE OF AMPLIFIED SOUND AND STATIONARY STRUCTURES/DISPLAYS
Organized expressive activities involving the use of stationary structures or displays are
permitted only from 7:00 a.m. to 7:00 p.m. and only in the following areas of campus:
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MAPP 13.01.01
A.
Lynn Eusan Park: The park area located northwest of the Hilton College
of Hotel and Restaurant Management and southeast of the Ezekiel Cullen
Building (Area A on the campus map).
B.
University Center North Patio: The paved patio area northwest of the
University Center Area B on the campus map).
C.
University Center Arbor: The center section of the University Center open
from the ground level to the second floor (Area C on the campus map).
D.
University Center Satellite Patio/Hill: The patio/hill area located at the
southeast entrance to the UC Satellite (Area D on the campus map).
E.
Butler Plaza: The plaza bounded by the Ezekiel Cullen Building, M.D.
Andersen Library, the Technology Annex, and Phillip G. Hoffman Hall
(Area E on the campus map).
F.
Wheeler/Cullen Park: the large grassy area located at the corner of
Wheeler St. and Cullen Blvd., behind the Law Residence Hall and next to
parking lot 13A (Area G on the campus map).
G.
Stadium Stage: the stage area located outside Robertson Stadium on the
side that faces Scott Street (Area H on the campus Map).
On Butler Plaza stationary structures or displays must be kept at least five feet from all
walkways and no stationary structure or display in Butler Plaza may exceed fifteen feet in
height, length, or width.
In no circumstances may any stationary display or structure exceed twenty-five feet in
length or width or fifteen feet in height, nor may any display or structure present a
significant threat to public safety. The requesting group or individual may apply for a
limited exception to these size restrictions, which the University shall grant only upon a
compelling demonstration to the University that the proposed structure or display will be
safe, will pose no significant safety hazard, and will not unduly restrict the egress or
ingress of students, faculty, or staff. Any such request for a size exception must be made
at least ten business days in advance. A student, faculty member, or staff member
responsible for the structure or display must remain with it at all times. Amplified sound
shall not exceed the decibel levels indicated below.
The use of amplified sound is permitted in the following areas only and may occur from
11:30 a.m. to 1:30 p.m. and from 4:00 p.m. to midnight on class days, and from 8:00 a.m.
to midnight on non-class days.
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A.
Lynn Eusan Park – 80 dB
B.
University Center North Patio – 80 dB
C.
University Center Arbor – 90 dB
D.
University Center Satellite Patio/Hill – 80 dB
E.
Wheeler/Cullen Park – 80 dB
F.
Stadium Stage – 80dB
MAPP 13.01.01
Amplified sound will be measured at the edges of the surrounding buildings for Lynn
Eusan Park, University Center North Patio, University Center Satellite Patio/Hill,
Wheeler/Cullen Park, and the Stadium Stage. Amplified sound for the University Center
Arbor will be measured at any level within the University Center Arbor (i.e., lower level,
first floor, and second floor). For the purposes of this policy, dB shall mean the intensity
of sound expressed in decibels read from the A-level weighting scale and the slow meter
response as specified by the American National Standards Institute.
VII.
LITERATURE DISTRIBUTION: UNIVERSITY AFFILIATED
University of Houston faculty, staff, students, or members of registered student
organizations who wish to engage in the activity of distributing literature or other printed
materials on University grounds outside of University buildings, where such activity is
designed to, or does in fact, attract an audience of 25 or more people, may do so in any of
the University’s areas for organized expressive activities (See Addendum A).
University of Houston faculty, staff, students, or members of registered student
organizations who wish to engage in the activity of distributing literature or other printed
materials on University grounds outside of University buildings, where such activity is
designed to attract an audience of less than 25 people, may do so in the University’s
common areas (e.g., parks and sidewalks).
All literature distribution by University faculty, staff, students, or members of registered
student organizations, regardless of the size of the expected audience, must comply with
the following rules:
A.
Literature or other printed materials must be distributed in person.
B.
Literature or other printed materials must not be forced upon others.
C.
The free flow of pedestrian, vehicular, or other traffic must not be
obstructed at any point.
D.
Groups or individuals are responsible for ensuring that literature/printed
materials do not litter the area.
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MAPP 13.01.01
E.
Literature/printed materials must not promote non-permitted commercial
activities.
F.
Faculty, staff, and students must be able to produce, upon request by a
university official, his or her University identification (e.g., CougarOne
Card, Faculty or Staff I.D. Card) or other proof that the faculty member,
staff member, or student is affiliated with the University (e.g., course
schedule, or tuition and fee bill).
In addition, registered student organizations may reserve information tables located in the
Phillip G. Hoffman (PGH) Building Breezeway or the Agnes Arnold (AH) Building
Breezeway for the purpose of distributing literature/printed materials or for other
permitted activities. Designated representatives of registered student organizations
wishing to reserve PGH Breezeway or AH Breezeway information tables must request
the use of space through the University Center Reservations Office located in Room 210
of the University Center. Reservation requests must be made at least five business days in
advance of the proposed activity. Amplified sound of any type is prohibited in the PGH
Breezeway and the AH Breezeway.
This section does not apply to literature/printed material distribution related to a vote for
or against a candidate for elective University of Houston Student Government
Association (SGA) office or for or against a proposition on a ballot at an SGA election.
Such distribution by registered University of Houston students may take place in areas
immediately adjacent to SGA polling locations and must comply with the rules cited in
the SGA Election Code.
VIII.
LITERATURE DISTRIBUTION: NON-UNIVERSITY AFFILIATED
Distribution of literature or other printed materials by groups, individuals, or
representatives of other non-University affiliated entities, is permitted at any of the
thirteen (13) drop-in organized expressive activity areas that are provided in Section V
above, Lynn Eusan Park (which may be either reserved for a fee, or may be used as a
drop-in organized expressive activity area unless the area has been reserved), and is also
permitted at reserved information table locations at the University Center North Entrance
and in designated areas in the University Center Satellite. Individuals, groups, or
representatives of other non-University affiliated entities wishing to reserve information
tables must request the use of space through the University Center Reservations Office
located in Room 210 of the University Center, and such Reservations must be made at
least five business days in advance of the proposed activity. The use of space at the
University Center North Entrance, designated areas in the University Center Satellite, and
Lynn Eusan Park (when reserved in advance) are subject to applicable usage fees and
associated charges. Literature and other printed materials may be distributed provided
that:
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Freedom of Expression
IX.
MAPP 13.01.01
A.
Persons distributing information at reserved information table locations remain
within their reserved table space.
B.
Literature or other printed materials are distributed in person.
C.
Literature or other materials are not forced upon others.
D.
The free flow of pedestrian, vehicular, or other traffic is not obstructed at any
point.
E.
Groups or individuals are responsible for ensuring that literature/printed materials
do not litter the area.
F.
Displays at reserved information table locations do not extend beyond the
dimensions of the width reserved table space and may not exceed seven feet in
height.
G.
Literature/printed materials do not promote non-permitted commercial activities.
SIGNS POSTED ON UNIVERSITY GROUNDS
The only types of signs that may be planted on University grounds are those that promote
official University events or activities. University departments wishing to display signs
on University grounds that promote official University activities and events must obtain
approval from the Dean of Students at least ten business days prior to the proposed
display. Signs will be subject to reasonable time, place, and manner restrictions and must
include the name of the University department sponsoring the activity that it promotes.
X.
EMERGENCY AUTHORITY
The President or designated University representatives shall have the authority to take
such steps to prevent expressive activities that materially interfere with the educational
mission of the University. Such activities include, but are not limited to the following:
A.
Activities that are illegal.
B.
Activities that deny the rights of other students, faculty, and staff of the
University.
C.
Activities that substantially obstruct or restrict the free movement of persons on
any part of the University campus, including the free entry to or exit from
University facilities.
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Freedom of Expression
XI.
XII.
MAPP 13.01.01
D.
Activities that deny the use of offices or other facilities to the students, faculty,
staff, or guests of the University.
E.
Activities that threaten or endanger the safety of any person on the University
campus.
F.
Activities that are likely to result in damage to or destruction of University
property.
G.
Activities that create a sustained or repeated noise disturbance that substantially
interferes with a speaker’s ability to communicate and/or the rights of others to
listen.
H.
Amplified sound, where permitted, that exceeds the decibel levels set forth in
Section VI.
I.
Activities that attempt to prevent a University event or other lawful assembly by
the threat or use of force or violence.
REVIEW AND RESPONSIBILITY
Responsible party:
Associate Vice President for Student Development
Dean of Students
Review:
Initially by June 1, 2006 and every three years afterward, on or
before January 1
APPROVAL
Elwyn Lee
Vice President for Student Affairs
John Rudley
Vice President for Administration and Finance
Donald J. Foss
Senior Vice President for Academic Affairs and Provost
Jay Gogue
President
Effective Date: November 30, 2005
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Freedom of Expression
MAPP 13.01.01
Addendum A
Areas for Organized Expressive Activities on Campus, Map
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Freedom of Expression
Organized Expressive Activity Form
The University of Houston is committed to fostering a learning environment where free inquiry and expression are
encouraged. The University expects that persons engaging in expressive activities will demonstrate civility, concern
for the safety of persons and property, respect for University activities, respect for those who may disagree with their
message, and compliance with University policies and applicable local, state, and federal laws. The University of
Houston maintains its right to place reasonable time, place, and manner restrictions on organized expressive activities.
Additionally, any activities that are unlawful or disruptive to the normal operations of the University including classes
and University business activities will not be tolerated. The purpose of the University of Houston Freedom of
Expression Policy (MAPP 13.01.01) is to provide for organized expressive activities to be conducted on the grounds of
the University in a manner consistent with these principles. Groups or individuals engaging in disruptive activities or
failing to comply with University policies and applicable local, state, and federal laws may face immediate removal
from the campus and other appropriate actions by University officials and University police.
The Freedom of Expression Policy is applicable to University of Houston students, faculty, staff, and others who wish
to engage in extracurricular public speaking, literature distribution, poster displays, sign displays, any other type of
graphic exhibitions, expressive performances, petitioning, or similar noncommercial activities at locations on
University property. This policy does not apply to official University activities. Non-permitted commercial activities
(as defined in the Freedom of Expression Policy) are not allowed. University grounds and buildings are reserved for
use by University of Houston students, faculty, and staff, except as otherwise permitted by policies of the University.
Organized expressive activities permitted under this policy do not imply official endorsement by the University.
Groups or individuals engaged in expressive activities are responsible for the content of the expression. Literature
distribution must comply with the rules stated in the Freedom of Expression Policy.
The University of Houston Freedom of Expression Policy identifies six outdoor organized expressive activity areas
where a reservation is required as well as 13 outdoor organized expressive activity areas that do not require a
reservation. The outdoor free expression areas that require a reservation include: 1.) Lynn Eusan Park (Lynn Eusan
Park may also be used as a drop-in organized expressive activity area, however, an individual or group with a
reservation will have exclusive use and priority over other individuals or groups), 2.) the University Center North Patio,
3.) the University Center Arbor, 4.) the University Center Satellite Patio/Hill, 5.) the Stadium Stage, and 6.) Butler
Plaza. Requests to reserve outdoor organized expressive activity areas must be submitted to the University Center
Reservations Office located in Room 210 of the University Center. Reservations must be made at least 5 business
days in advance of the proposed organized expressive activity. Prior to submitting a reservation request, it is the
responsibility of the requesting group or individual to obtain an organized expressive activity approval from the
Dean of Students. To request approval, groups or individuals must submit a completed Organized Expressive
Activity Description Form to the Dean of Students at least seven business days in advance of the proposed
activity. Amplified sound is limited to between the hours of 11:30 a.m. and 1:30 p.m. and from 4:00 p.m. to midnight
on class days. On non-class days, amplified sound is permitted from 8:00 a.m. to midnight. Generated sound output
shall not exceed established decibel levels. Amplified sound is not permitted in the Butler Plaza area.
The 13 outdoor organized expressive activity areas that do not require a reservation or the submission of an Organized
Activity Form are specified in the University of Houston Freedom of Expression Policy. These areas are available for
expressive activity between the hours of 7:00 a.m. and 7:00 p.m. Individuals or groups using these areas must comply
with the Freedom of Expression Policy, including the following rules for expression: Amplified sound is permitted
only as described in the Freedom of Expression Policy; stationary displays, exhibits, or structures are allowed in the
Wheeler/Cullen Park (area marked G on the campus map), but are prohibited in the other drop-in organized expressive
activity areas (areas marked F on the campus map) unless they are completely hand-held; non-permitted commercial
activities of any type are prohibited.
A copy of the University of Houston Freedom of Expression Policy may be obtained in the Dean of Students Office,
Room 252, University Center and is available on the University of Houston Manual of Administrative Policies and
Procedures Web Pages at http://www.uh.edu/mapp/Web%20.pdfs/130101.pdf . In addition to the Freedom of
Expression Policy, expressive activities must conform to the behavior expectations of UH students outlined in the
Student Disciplinary Policies and Procedures published in the University of Houston Student Handbook available in
the Dean of Students Office, Room 252, University Center and available on the UH Web at
http://www.uh.edu/dos/hdbk/.
Freedom of Expression
Organized Expressive Activity Form
The following information is required for individuals or groups who wish to engage in organized expressive
activities in an outdoor expressive activity area of the University’s campus which requires advance reservations.
Please note that this information is not required for individuals or groups who wish to engage in organized
expressive activities in a drop-in organized expressive activity area on campus as provided in the Freedom of
Expression Policy.
Date of Application: ____________________
Proposed Date of Activity: ____________________
Activity Start Time: ____________________
Activity Finish Time: ________________________
Proposed Location: _____________________________________________________________________
Name of Activity: ______________________________________________________________________
Anticipated Attendance: ________________
Reservation Request Attached: _________________
Target Audience (check all that apply):
_____ UH Students
_____ UH Students & Their Invited Guests
_____ Students from Other Universities
_____ General Public
Other (describe): _________________________________________________________
Advertising Methods (check all that apply):
_____ Flyers on Campus
_____ Flyers in Community _____ Daily Cougar Ads
_____ Community Newspaper Ads
_____ Radio Ads
_____ TV Ads
Other (describe): _______________________________________________________________________
Activity Description (i.e. speech, rally, open microphone, display, exhibit, etc.):
______________________________________________________________________________________
______________________________________________________________________________________
Amplified Sound:
_____ Yes
_____ No
Activity Sponsor (UH): __________________________________________________________________
Activity Cosponsor (non-UH): ____________________________________________________________
Applicant/Contact Person
Name: __________________________________________
Phone Number: ______________________
Email Address: ___________________________________
Mailing Address: _______________________________________________________________________
Applicant/Contact Person Signature: ________________________________________________________
* I have read the policy statement on the opposite side of this sheet, as well as the University of Houston Freedom of
Expression Policy, and I agree to comply with the policy statement and the University of Houston Freedom of Expression
Policy (MAPP 13.01.01).
* “State law requires that you be informed of the following: (1) with few exceptions, you are entitled on request to be
informed about the information the University collects about you by use of this form; (2) under sections 552.021 and 552.023 of
the Government Code, you are entitled to receive and review the information; and (3) under section 559.004 of the
Government Code, you are entitled to have the University correct information about you that is incorrect.”
Dean of Students Approval: _____________________________________
5/2006
Date: _______________
UNIVERSITY SPONSORSHIP VERIFICATION FORM
The University of Houston Freedom of Expression Policy (MAPP 13.01.01) does not
apply to official University events and activities which take place outdoors on University
grounds. The policy defines “Official University event or activity,” (Item III, E.) in the
following manner:
“Any event, program, or activity sponsored by a University department in
the course of fulfilling their University mission, activities that occur within
the classroom, or events that occur within the regular or recurring sphere of
activity of a University department.”
Departmental sponsorship is indicated by a standard of “active involvement.” Active
involvement is indicated when the department assigns staff to supervise, publicly
advertises sponsorship of, funds, and/or otherwise exercises significant control over and
accepts responsibility for a particular event or activity. Additionally, the activity must
relate to the department’s mission and/or fall within the department’s regular or recurring
sphere of activity per the definition of “official University event or activity.”
Departmental sponsorship of outdoor activities held on University grounds must be
verified by a signature from the dean, director, or chairperson of an administrative unit of
the University or a University department. Additionally, in the case of the Faculty Senate
and the Staff Council, the Chair of the Faculty Senate and the President of the Staff
Council must verify departmental sponsorship.
Date of Application: _______________
Date of Activity: _____________________
Name of Activity: ________________________________________________________
Sponsoring Department: ___________________________________________________
Sponsor’s Name: ________________________________ Campus Phone: __________
Sponsor’s Title: __________________________________________________________
Sponsor’s Signature: ______________________________________________________
* Dean, Director, Department Chairperson, Faculty Senate Chair, Staff Council President
Dean of Students Approval: _____________________________ Date: ____________
1/2006