User Experience Task Force Work Plan Schedule
Item
#
1.0
Deliverable
Website
Inventory
1.1
1.2
1.3
1.4
1.5
Item
#
2.0
2.1
2.2
2.3
Deliverable
Reducing
Number of
Websites
Task
Creation of an inventory of all in-scope
websites hosted by State of Florida
Governmental entities.
Survey state agencies and review
current inventory of state transparency
websites
Finalize draft inventory of state
transparency websites
Distribute review of websites to
members
Create inventory of website content,
functionality, and attributes
Finalize inventory with description of
content, functionality and attributes
Task
Identification of redundant sites and
subsequent recommendations for
consolidation as applicable
Review inventory and make
recommendation to identify
duplication of functionality on multiple
sites
Review inventory and make
recommendation on consolidated –
Identify specific sites to be moved
to/hosted on another site
Review inventory and recommend sites
to be consolidated by sharing base
Assigned to/Status
Due Date
11/5/2013
Task Force Members
DFS
10/18/2013
DFS
10/22/2013
Distributed evenly among staff members
10/23/2013
Task Force Staff
10/28/2013
Task Force Staff
11/5/2013
Assigned to/Status
Due Date
Task Force Members
12/18/2013
Jason/Tracey/Renee
12/10/2013
Jason/Tracey/Renee
12/10/2013
Jason/Tracey/Renee
12/10/2013
1
User Experience Task Force Work Plan Schedule
2.4
2.5
2.6
Item
#
3.0
Deliverable
Linking
Financial and
Operational
Data
3.1
3.2
3.3
3.4
3.5
Item
#
4.0
Deliverable
User
Experience
data from one site to -another
Review inventory and make
recommendation of appropriate state
agency manager for each website and
any other roles
Analysis and determination of value of
centralized/distributed model
Finalize recommendations to reduce
number of transparency websites
Task
Jason/Tracey/Renee
12/10/2013
Jason/Tracey/Renee
12/10/2013
Jason/Tracey/Renee
12/10/2013
Assigned to/Status
Due Date
Recommendation of opportunities and
determination of relevancy of
providing links to existing data found in
other in-scope websites.
Review current state transparency
websites providing expenditure data
Review current state transparency
websites providing invoice data
Review current state transparency
websites providing contract data
Recommend linkage requirements for
financial data
Finalize recommendations to reduce
number of transparency websites
Task
Task Force Members
12/18/2013
Charles/Dawn
12/10/2013
Charles/Dawn
12/10/2013
Charles/Dawn
12/10/2013
Charles/Dawn
12/10/2013
Charles/Dawn
12/10/2013
Assigned to/Status
Due Date
Determination and subsequent
recommendation of the most cohesive
and intuitive website presentation.
Task Force Members
1/21/2014
2
User Experience Task Force Work Plan Schedule
4.1
4.2
4.3
4.4
4.5
4.6
Item
#
Deliverable
Review best practice and industry
standards for web site presentation
Jordan/Eliza
12/13/2013
Review other public sector
transparency sites and initiatives
Review other states’ transparency sites
and initiatives
Recommend usability standards for
consistency and intuitive navigation
Solicit public feedback on what the
State can do to enhance the public’s
experience
Finalize recommendations for the user
experience
Task
Barbara/Susan
12/31/2013
Barbara/Susan
12/31/2013
Jordan/Eliza
12/20/2013
Barbara/Susan
12/31/2013
Jordan/Eliza & Barbara/Susan
1/14/2014
Assigned to/Status
Due Date
Task Force Members
1/30/2014
Jason/Renee
1/23/2014
Charles/Dawn
Assigned to/Status
1/23/2014
Due Date
Task Force Members
1/30/2014
Analysis and recommendation of
Education and education and training methods and
5.0
Training
strategies regarding use and navigation
of new website.
Determine methods needs to instruct
the public on how to use the
5.1
Transparency websites (videos,
instructions, etc…)
5.2
Create glossary of terms
Item Deliverable
Task
#
Analysis and recommendation of best
Operational
6.0
approaches for development of
Model
ongoing management, maintenance,
3
User Experience Task Force Work Plan Schedule
6.1
6.2
Item Deliverable
#
Approach and
7.0
Report
7.1
7.2
7.3
7.4
7.5
7.6
and support of the website.
Determine appropriate managers for
systems
Determine levels of support needed
Task
Jason/Renee
1/23/2014
Charles/Dawn
Assigned to/Status
1/23/2014
Due Date
Finalization and submission of report.
Create final design recommendation
including results from tasks
Provide design recommendation to
appropriate state sites managers for
review and impact analysis
Develop and define a cost estimating
methodology
Provide impact analysis and cost
estimate
Consolidate recommendations and
cost information
Finalize and submit complete
recommendation report
2/27/2014
TBD
2/5/2014
TBD
Assign 2/5/2014; Review
due 2/10/2014
TBD
2/5/2014
TBD
2/7/2014
TBD
2/14/2014
Finalize for final Task Force Approval at the 2/24
Meeting
2/17 for 2/24/2014
4