User Experience Task Force Work Plan, Section 2.0
Item #
Deliverable
Task
2.0
Reducing Number
of Websites
Identification of redundant
sites and subsequent
recommendations for
consolidation as applicable
2.1
Review inventory and make
recommendation to identify
duplication of functionality
on multiple sites
Assigned
to/Status
Task Force
Members
Due Date
Jason/
Renee
12/18/13
12/6/2013
SUMMARY:
Main Budget Sites
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www.myfloridacfo.com/transparency - Florida’s checkbook; includes contracts
www.transparencyflorida.gov – detailed budget/appropriation information
Secondary Sites
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www.myflorida.com/audgen - Auditor General reports
http://app2.freshfromflorida.com/contracts/ - DACS contracts
http://www.floridahasarighttoknow.com/ - State personnel data (excludes H/S)
http://floridafiscalportal.state.fl.us/ - budget building documents and static reports
http://www.myfloridahouse.gov/Sections/PublicGuide/SalarySearchForm.aspx - House salary
http://www.myfloridahouse.gov/Sections/PublicGuide/ContractsSearchForm.aspx - House
contracts
http://www.flsenate.gov/reference/publicrecords/salaries - Senate salary
http://www.flsenate.gov/reference/publicrecords/contracts/ - Senate contracts
http://edr.state.fl.us/Content/index.cfm - Economic & Demographic Research
1. www.myflorida.com/audgen
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Lists audits of the following entities from FY 1995-1996 to present:
o State Agencies
o District School Boards
o Colleges
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o Universities
o Charter Schools
o Local Governments/Non profit
o State Courts System and Judicial-related entities
o State Financial Reporting and Federal Awards
The audits are sorted by Fiscal Year, Entity Audited, and Audit Type
Audit Types:
o Financial/Federal Awards
o Florida Education Finance Program
o Information Technology
o Operational
o Quality Assessment Reviews
Reports are in printable PDF format
2. http://app2.freshfromflorida.com/contracts/
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Contains contract information for the Florida Department of Agriculture & Consumer Services
Contract data available from July 1, 2003 to present
Basic search features:
o Vendor Name
o Agency Assigned Contract ID
o Contract Dollar Value
o Beginning or Ending Dates of Contract
o Commodity Service Type
Advanced Search features also available
Results display on screen but do not have an easy way to print
The “Download” button does not seem to work properly as of 12.11.13
3. http://www.myfloridacfo.com/Transparency/
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Serves as “Florida’s Checkbook”
State Budget
o Reports are available by Appropriation category and Special Category
o Reports are issued as your choice of a web view, excel, or PDF
o Budget information is extracted from the state’s accounting system
State Contracts
o Contracts are available for the following state agencies/entities:
 AHCA
 APD
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 DACS – the information for DACS is not enabled as they are exempt
 DCF
 Citrus
 DOC
 DEO
 DOE
 DOEA
 DEP
 DFS
 DOH
 DHSMV
 DJJ
 FDLE
 DLA
 DMS
 DMA
 DOR
 DOS
 Lottery
 DOT
 DVA
 DBPR
 DOAH
 EOG
 FWC
 Parole
 Fl School for the Deaf and Blind
 Justice Administration
 Legislature
 Northwood Shared Resource Center
 Public Service Commission
 Southwood Shared Resource Center
 State Board of Administration
 State Courts System
o Contract Basic Search features:
 Vendor Name
 Agency Assigned Contract ID
 Contract Dollar Value
 Beginning or Ending Dates of Contract
 Commodity Service Type
o Contract data is available for web view or export to excel
Vendor Payments
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o Searchable by Vendor Name and provide the statewide grand total per fiscal year
o One can then click on individual payments to get more information
o Information is viewable onscreen but is not easily downloadable or printable
State Contract Audits
o Audits are performed on contracts worth $1 million or more
o Audits are available for fiscal years 2010-2011, 2011-2012, and 2012-2013
o A summary of the audited contracts each fiscal year is available in printable PDF format
o Audits of state agency contract management are also available. The audit report and
state agency response is available in printable PDF format
State Spending
o Spending reports
 Spending reports show spending in numerical representation
 Spending is shown by fiscal year for the past 5 years plus the current fiscal year
 Ordered by disbursements/transfers by category
 Reports are issued as your choice of a web view, excel, or PDF
o Spending graphs
 Spending Graphs are shown for the General Revenue fund
 Available graphs are General Revenue Spending, Total State Spend Fiscal Year
2011, and Total State Spend Fiscal Year 2012
 They are viewable onscreen but not easily printable
o An Economic Development Incentives Portal links to the Department of Economic
Opportunity’s website to provide information on incentives designed to promote job
creation, job retention, and capital investment in Florida.
State Cash Balances
o Cash reports show cash in numerical representation
 Cash is shown by fiscal year for the past 5 years and the current fiscal year
 Receipts and transfers are shown for the past 5 years
 Report options are Receipts/Transfers by Category and Cash Balances by Fund
Type
 Reports are issued as your choice of a web view, excel, or PDF.
o Cash Graphs show cash in a graphical representation
 Graph options are Cash Balances by Fund Type, General Revenue Ending Cash
(FY), General Revenue Ending Cash (QTR), and General Revenue Ending Cash
(MTH)
 Graphs are viewable onscreen but not easily printable.
State Financial Reports
o Florida Comprehensive Annual Financial Reports – available beginning June 30, 1994.
Opens in a printable PDF.
o Treasury Annual Reports – available beginning 2006-2007. Opens in a printable PDF.
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Risk Management Annual Reports –links to the Division of Risk Management with
buttons for Property, Liability, Worker’s Compensation, and Administration. Actual
reports not easily located.
o Tax Revenue Reports – links to the Office of Economic & Demographic Research site
where a variety of reports are offered.
o Florida Tax Handbook - links to the Office of Economic & Demographic Research site
which contains the Florida Tax Handbook from 2000-present.
o Links to the Florida Fiscal Portal
o Links to the DFS Long Range Program Plan, which opens in the Florida Fiscal portal
o Component Units – Public/Private Partnerships – provides reports of Assets, Liabilities,
Revenues, and Expenses from 2009-2012. Reports open in a printable PDF format.
o State and Federal Grant Expenditures – provides reports of State of Florida Catalog of
State Financial Assistance (CSFA) disbursements for fiscal years 2008-2009 to 20112012. Reports open in a printable PDF format.
o Links to Florida Has a Right to Know
o Links to Certifications Required by the ARRA of 2009 on www.flgov.com
o Links to Florida Legislature’s Operating Budget and Reports on
www.transparencyflorida.com
Provides links to State Government information including the Florida Cabinet, House, Senate,
Florida Statutes, Laws of Florida, etc.
Local Budget Information
o Report search features include Fiscal Year (1993-2012), County, City, Special District, and
account categories
o Reports open in a printable PDF format
State employment data links to www.floridahasarighttoknow.com
4. http://www.floridahasarighttoknow.com/
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Payroll information for State of Florida People First personnel
o Links to DMS for the data
o Includes salary information for all Executive Branch agencies, the Lottery, the Justice
Administration Commission, and the State Courts System
o Updated the first business day of each week, typically Monday before 10am
o Information can be exported to excel
Payroll information for the State University System
o The information is provided by Florida’s 12 State Universities
o It is updated twice annually
o Information opens in excel
Payroll information of employees of the State Board of Administration
o Information is provided by the State Board of Administration
o Updated at the end of September, December, March, and June of each fiscal year
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o Information opens in excel
State pension information
o Only includes retirees with Annual Benefits of $100,000 or more
o Names of retirees are not included
o The report includes
 the name of the agency from which the member retired
 the effective date of retirement
 total years of service credit
 the initial annualized retirement benefit is the benefit received when the
person retired
 the current annualized retirement benefit is the benefit the retiree currently
receives, as of July 31, 2013
o Information is provided by DMS
o Information opens in excel
o The Pension Reform Study is available in printable PDF format
Links to www.letsgettowork.com for the Governor’s Policy and Budget recommendations
Links to www.myfloridacfo/transparency for Florida’s Checkbook
5. http://floridafiscalportal.state.fl.us/
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Contains a collection of documents detailing the fiscal status of the State of Florida
Information is ordered by fiscal years and includes FYs 2000-2001 through FYs 2014-2015
Available information varies by fiscal year
FY 2014-2015
o Agency Capital Improvements Plans for Fiscal Years 2014-15 through 2018-19
o Agency Legislative Budget requests for FY 2014-2015
o Agency Long Range Program Plan for Fiscal Year 2014-2015
o Long-Range Financial Outlook 3 year Plan
o Planning and Budgeting Instructions
FY 2013-2014
o 2013 Fiscal Analysis in Brief
o Agency Amended Legislative Budget Request Fiscal Year 2013-14
o Agency Capital Improvements Plans for Fiscal Years 2013-14 through 2017-18
o Agency Legislative Budget Request for Fiscal Year 2013-2014
o Agency Long Range Program Plan for Fiscal Year 2013-2014
o Appropriations Bills Fiscal Year 2013-2014
o Long-Range Financial Outlook 3 Year Plan
o Planning and Budgeting Instructions
o The State of Florida's Budget for Fiscal Year 2013-2014
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FY 2012-2013
o 2012 Fiscal Analysis in Brief
o Additional Agency Legislative Budget Request for Fiscal Year 2012-2013 (Chapter 2011142, LOF)
o Additional Agency Long Range Program Plan for Fiscal Year 2012-2013 (Chapter 2011142, LOF)
o Additional Capital Improvement Plans for Fiscal Year 2012-2013 through 2016-17
(Chapter 2011-142, LOF)
o Agency Amended Legislative Budget Request Fiscal Year 2012-13
o Agency Capital Improvements Plans for Fiscal Years 2012-13 through 2016-17
o Agency Legislative Budget Request for Fiscal Year 2012-2013
o Agency Long Range Program Plan for Fiscal Year 2012-2013
o Appropriations Bills Fiscal Year 2012-2013
o Final Budget Report 2012
o Long-Range Financial Outlook 3 Year Plan
o Planning and Budgeting Instructions
o Schedule of Trust Fund Revenues and Unreserved Fund Balances 2012
o The State of Florida's Budget for Fiscal Year 2012-2013
FY 2011-2012
o 2011 Fiscal Analysis in Brief
o Agency Amended Legislative Budget Request Fiscal Year 2011-12
o Agency Capital Improvements Plans for Fiscal Years 2011-12 through 2015-16
o Agency Legislative Budget Request for Fiscal Year 2011-2012
o Agency Long Range Program Plan for Fiscal Year 2011-2012
o Appropriations Bills Fiscal Year 2011-2012
o Final Budget Report 2011
o Long-Range Financial Outlook 3 Year Plan
o Planning and Budgeting Forms
o Planning and Budgeting Instructions
o Schedule of Trust Fund Revenues and Unreserved Fund Balances 2011
o The State of Florida's Budget for Fiscal Year 2011-2012
o Water Management Districts' Tentative Budgets Fiscal Year 2011-12
FY 2010-2011
o 2010 Fiscal Analysis in Brief
o Agency Amended Legislative Budget Request Fiscal Year 2010-11
o Agency Capital Improvements Plans for Fiscal Years 2010-11 through 2014-15
o Agency Legislative Budget Request for Fiscal Year 2010-2011
o Agency Long Range Program Plan for Fiscal Year 2010-2011
o Appropriations Bills 2010-2011 Fiscal Year
o Final Budget Report 2010
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Florida Governor Charlie Crist's Policy and Budget Recommendations Fiscal Year 201011
o Long-Range Financial Outlook 3 Year Plan
o Planning and Budgeting Instructions
o Schedule IV-C: Recurring Information Technology Budget Planning
o Schedule of Trust Fund Revenues and Unreserved Fund Balances 2010
o The State of Florida's Budget for Fiscal Year 2010-2011
FY 2009-2010
o 2009 Fiscal Analysis in Brief
o Agency Amended Legislative Budget Request Fiscal Year 2009-10
o Agency Legislative Budget Request for Fiscal Year 2009 - 2010
o Appropriations Bills 2009-2010 Fiscal Year
o Final Budget Report 2009
o Florida Governor Charlie Crist’s Policy and Budget Recommendations Fiscal Year 200910
o Florida's Ten Year Summary of Appropriations Data - 2000-2001 through 2009-2010
o Long-Range Financial Outlook 3 Year Plan
o Schedule of Trust Fund Revenues and Unreserved Fund Balances 2009
o The State of Florida's Budget for Fiscal Year 2009-2010
FY 2008-2009
o Final Budget Report 2008
o Florida's Ten Year Summary of Appropriations Data - 1999-2000 through 2008-2009
o Schedule of Trust Fund Revenues and Unreserved Fund Balances 2008
o Special Session 2009A - Special Appropriations 2008-2009 Fiscal Year
o The State of Florida's Budget for Fiscal Year 2008-2009
FY 2007-2008
o Final Budget Report 2007
o Schedule of Trust Fund Revenues and Unreserved Fund Balances 2007
o The State of Florida's Budget for Fiscal Year 2007-2008
FY 2006-2007
o Final Budget Report 2006
o Schedule of Trust Fund Revenues and Unreserved Fund Balances 2006
o The State of Florida's Budget for Fiscal Year 2006-07
FY 2005-2006
o Final Budget Report 2005
o Schedule of Trust Fund Revenues and Unreserved Fund Balances 2005
o The State of Florida's Budget for Fiscal Year 2005-06
FY 2004-2005
o Final Budget Report 2004
o Schedule of Trust Fund Revenues and Unreserved Fund Balances 2004
o The State of Florida's Budget for Fiscal Year 2004-05
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FY 2003-2004
o Final Budget Report 2003
o Schedule of Trust Fund Revenues and Unreserved Fund Balances 2003
o The State of Florida's Budget for Fiscal Year 2003-04
FY 2002-2003
o Final Budget Report 2002
o Schedule of Trust Fund Revenues and Unreserved Fund Balances 2002
o The State of Florida's Budget for Fiscal Year 2002-03
FY 2001-2002
o Final Budget Report 2001
o Schedule of Trust Fund Revenues and Unreserved Fund Balances 2001
o The State of Florida's Budget for Fiscal Year 2001-02
FY 2000-2001
o Final Budget Report 2000
o Schedule of Trust Fund Revenues and Unreserved Fund Balances 2000
o The State of Florida's Budget for Fiscal Year 2000-01
6. http://www.myfloridahouse.gov/Sections/PublicGuide/SalarySearchForm.aspx
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Contains salaries of employees of the Florida House of Representatives
Search features:
o Employee Last Name
o Employee First Name
o Committee/Office
o “All Employees”
Information is viewable on screen as well as exportable to excel
7. http://www.myfloridahouse.gov/Sections/PublicGuide/ContractsSearchForm.aspx
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Contains contract information for the Florida House of Representatives
Search features:
o Contractor
o “All Contracts”
Information is viewable on screen as well as exportable to excel
8. http://www.transparencyflorida.gov/
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Contains records of Florida’s operating budget and associated expenditures
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The numbers are updated nightly as funds are released to agencies, transferred between budget
categories, and payments are made for goods and services
Provides an operating budget overview statewide and by individual agencies
o Also includes Administered Funds, Justice Administration, Legislative Branch, Lottery,
Public Service Commission, and the State Court System
o Information includes a graphical representation of Operational Appropriations &
Disbursements and Filled and Total Positions
o Agency/entity information can be broken into programs
Operating Budget –
o Agency/Ledger
 Provides detailed operating budgets by agency/entity
 Information is viewable on screen in agency or ledger format, by chart or table,
and can also be exported to excel
 Agency/entity information can be broken into programs
o Provides Operating Budget in Bill Format
o Provides detailed Position data
 Data is sorted by agency/entity name
 It is viewable on screen in table or chart form and can be exported to excel
 Position Data includes:
 Fixed
 Excess
 Total
 Reserve
 Authorized
 Established
 Filled
 Vacant
 Agency/entity information can be broken into programs
Reports - Provides detailed reports which are viewable onscreen or exportable to excel
o Operating Budget Reports
 Operating Budget by Expenditure Type
 Operating Budget by Fund Source
 Operating Budget by Program Area
o Appropriation/Disbursement Reports
 Compare Appropriations report
 Compare Appropriations to Disbursements report
 Compare Disbursements report
 Disbursements by Line Item report
 Fixed Capital Outlay report
 Schedule of Allotment Balances
o Reversion Reports
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 Annual Reversions report
 Compare Reversions report
 Fixed Capital Outlay Activity report
 Reversions History report
o Fund Balances Reports
 General Revenue – Cash Balance
 Trust Fund Detail – Cash/Investment Balance
Quick Facts
o Budget Amendments
 Can be searched statewide or by agency
 Choice of All Funds, General Revenue, or Trust Funds
 Viewable on screen with ability to export to excel
 Individual budget amendments open to a printable PDF
o Back of Bill
 Can be searched statewide or by agency
 Choice of All Funds, General Revenue, or Trust Funds
 Viewable on screen with ability to export to excel
o Budget Issues
 Information can be searched by agency, then issue, then fund type
 Viewable on screen with ability to export to excel
o Supplementals
 Can be searched statewide or by agency
 Choice of All Funds, General Revenue, or Trust Funds
 Viewable on screen with ability to export to excel
o Vetoes
 Can be searched statewide or by agency
 Choice of All Funds, General Revenue, or Trust Funds
 Viewable on screen with ability to export to excel
Search
o Bill
o Budget Issues
o Objects
o Vendor
9. http://www.flsenate.gov/reference/publicrecords/salaries
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Contains salary information for the employees of the Florida Senate
No search feature necessary. All salaries are on the immediate screen.
Information is viewable on screen as well as exportable to excel
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10. http://www.flsenate.gov/reference/publicrecords/contracts/
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Contains contract information for the Florida Senate
No search feature necessary. All contracts are on the immediate screen.
Information is viewable on screen as well as exportable to excel
11. http://edr.state.fl.us/Content/index.cfm
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Contains revenue information and estimates presented at the following Consensus Estimating
Conferences
o Criminal Justice
 Criminal Justice Estimating
 Criminal Justice Impact
o Demographic
o Early Learning
 School Readiness
 Voluntary PreK Education Program
o Economic
 Florida Economic
 Interest Rates for Use in Appropriations
 National Economic
o Education
 Public Schools Enrollment
 Public Schools Impact
 Public Schools Capital Outlay Full-Time Equivalent Enrollment (COFTE)
 Florida College System Enrollment
 Universities Enrollment
 Post-secondary Financial Aid
o FRS Actuarial Assumption
 Florida Retirement System
 Retiree Health Insurance Subsidy Benefits
o Revenue
 Ad Valorem
 Article V Fees & Transfers
 Documentary Stamp Tax
 General Revenue
 Gross Receipts/Communications Services Tax
 Highway Safety Fees
 Impact
 Indian Gaming
 Long Term Revenue Analysis
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 Lottery
 Monthly Revenue Estimates
 PECO
 Slot Machines
 Tobacco Settlement
 Tobacco Tax & Surcharge
 Transportation Revenue
 Unclaimed Property/State School Trust Fund
o Self-Insurance
 Risk Management Trust Fund
 State Employees’ Health Insurance
o Social Services
 Kidcare
 Kidcare Impact
 Medicaid Caseload and Expenditures
 Medicaid Impact
 TANF/Wages
o Workforce
Contains estimates relating to General Revenue and the following trust funds
o Educational Enhancement TF
o Tobacco Settlement TF
o Risk Management TF
o Unclaimed Property/State School Trust Fund
Contains various other information helpful in developing budgets , such as
o Affordable Care Act Impact on Insurance Premium Tax
o Demographic Overview and Population Trends
o Financial impact of the Use of Marijuana for Certain Medical Conditions
2.2
Review inventory and make
recommendation on
consolidation – Identify
specific sites to be moved
to/hosted on another site
Jason/
Renee
12/18/13
1. www.myflorida.com/audgen
SUMMARY: None of the information on this site is located on any of the other master sites within the
scope of this task force.
RECOMMENDATION: Link from Lifecycle site
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2. http://app2.freshfromflorida.com/contracts/
SUMMARY: Contract information from all other state agencies and other entities are located on
www.myfloridacfo.transparency. DACS is exempt. DACS based the design of this site from the CFO’s
site. As such, it has many similarities in look and function.
RECOMMENDATION: Make this information available on the same site or link to Lifecycle site.
3. http://www.myfloridacfo.com/Transparency/
ITEM
SUMMARY
RECOMMENDATION
State Budget Reports
This information is available in a
better form on the
transparencyflorida site.
This information is not available
elsewhere
This information is not available
elsewhere
Consolidate this information
State Contracts
Vendor Payments
State Contract Audits
State Spending Reports & Graphs
This information is not available
elsewhere
This information is available in a
better format on the
transparencyflorida site.
However, the graphs on this site
are a great visual aide.
This information is available on
DEO’s website
An Economic Development
Incentives Portal links to the
Department of Economic
Opportunity’s website to provide
information on incentives
designed to promote job creation,
job retention, and capital
investment in Florida.
State Cash Balances, Reports &
This information is available in a
Graphs
better format on the
transparencyflorida site.
However, the graphs on this site
are a great visual aide.
State Financial Reports
Florida Comprehensive Annual
Financial Reports – available
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Keep as is.
Keep as is.
***Special Note: the
transparencyflorida site states
on its homepage that it wishes
to at some point include this
information.
Keep as is.
Consolidate the information but
keep the visual charts and
graphs.
Keep as is
Consolidate the information but
keep the visual charts and
graphs.
Move to floridafiscalportal
beginning June 30, 1994.
Treasury Annual Reports –
available beginning 2006-2007
Risk Management Annual Reports
–links to the Division of Risk
Management with buttons for
Property, Liability, Worker’s
Compensation, and
Administration. Actual reports
not easily located.
Tax Revenue Reports – links to
the Office of Economic &
Demographic Research site where
a variety of reports are offered.
Florida Tax Handbook - links to
the Office of Economic &
Demographic Research site which
contains the Florida Tax
Handbook from 2000-present.
Links to the Florida Fiscal Portal
Links to the DFS Long Range
Program Plan, which opens in the
Florida Fiscal portal
Component Units – Public/Private
Partnerships – provides reports of
Assets, Liabilities, Revenues, and
Expenses from 2009-2012.
State and Federal Grant
Expenditures – provides reports
of State of Florida Catalog of
State Financial Assistance (CSFA)
disbursements for fiscal years
2008-2009 to 2011-2012.
Links to Florida Has a Right to
Know
Links to Certifications Required by
the ARRA of 2009 on
www.flgov.com
Links to Florida Legislature’s
Operating Budget and Reports on
www.transparencyflorida.com
Provides links to State
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Move to floridafiscalportal
Move to floridafiscalportal
Information available on EDR’s
site.
Remove this link as the EDR is
already linked on the Lifecycle
site
Information available on EDR’s
site.
Remove this link as the EDR is
already linked on the Lifecycle
site
This information is not available
elsewhere
This information is not available
elsewhere
Remove this link as the FFP is
already linked on the Lifecycle
site
Remove this link as the FFP is
already linked on the Lifecycle
site
Move to floridafiscalportal
Move to floridafiscalportal
Remove this link as the
floridahasarighttoknow site is
already linked on the Lifecycle
site
Keep as is.
Remove this link as the
transparencyflorida site is
already linked on the Lifecycle
site
Keep as is.
Government information
including the Florida Cabinet,
House, Senate, Florida Statutes,
Laws of Florida, etc.
Local Budget Information
State employment data links to
Information available on
www.floridahasarighttoknow.com floridahasarighttoknow
Keep as is.
Remove this link as the
floridahasarighttoknow site is
already linked on the Lifecycle
site
4. http://www.floridahasarighttoknow.com/
SUMMARY: None of the information on this site is located on any of the other master sites within the
scope of this task force. However, this site can easily fit within the transparencyflorida site.
RECOMMENDATION: Consolidate this information onto the transparencyflorida site.
5. http://floridafiscalportal.state.fl.us/
SUMMARY: None of the information on this site is located on any of the other master sites within the
scope of this task force.
RECOMMENDATION: Link from Lifecycle site
6. http://www.myfloridahouse.gov/Sections/PublicGuide/SalarySearchForm.aspx
SUMMARY: House employee salaries are not located on any of the other master sites within the scope
of this task force. However, all other salary information is located on the floridahasarighttoknow site.
RECOMMENDATION: This information could be consolidated into floridahasarighttoknow with the other
salary information OR linked from the lifecycle site.
7. http://www.myfloridahouse.gov/Sections/PublicGuide/ContractsSearchForm.aspx
SUMMARY: House contract information is not located on any of the other master sites within the scope
of this task force. However, all other contracts are located on the myfloridacfo/transparency site.
RECOMMENDATION: This information could be consolidated into myfloridacfo/transparency with the
other contracts OR linked from the Lifecycle site.
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8. http://www.transparencyflorida.gov/
SUMMARY: This site contains a lot of information not contained on any other site. It does contain some
operating budget and expenditure information also contained on the myfloridacfo/transparency site.
However, the most comprehensive duplicative information is here.
RECOMMENDATION: Link from Lifecycle site
9. http://www.flsenate.gov/reference/publicrecords/salaries
SUMMARY: Senate employee salaries are not located on any of the other master sites within the scope
of this task force. However, all other salary information is located on the floridahasarighttoknow site.
RECOMMENDATION: This information could be consolidated into floridahasarighttoknow with the other
salary information OR linked from the Lifecycle site.
10. http://www.flsenate.gov/reference/publicrecords/contracts/
SUMMARY: Senate contract information is not located on any of the other master sites within the scope
of this task force. However, all other contracts are located on the myfloridacfo/transparency site.
RECOMMENDATION: This information could be consolidated into myfloridacfo/transparency with the
other contracts OR linked from the Lifecycle site.
11. http://edr.state.fl.us/Content/index.cfm
SUMMARY: None of the information on this site is located on any of the other master sites within the
scope of this task force.
RECOMMENDATION: Link from Lifecycle site
2.3
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Review inventory and
recommend sites to be
consolidated by sharing
base data from one site to
another
Jason/
Renee
12/18/13
Florida’s Budget Lifecycle in the Sunshine
REVENUE
Estimating the
State’s Budget
Revenue estimates
presented at a
multitude of
Consensus
Estimating
Conferences
Link to EDR site
BUDGET
Developing the State’s Budget
1. State Agencies’ Budget
* Capital Improvement Plans
* Legislative Budget Requests
* Long Range Program Plans
2. Governor’s Recommended Budget
(currently only 09-10 and 10-11)
3. Appropriations Bills
4. Long Range Financial Outlook 3 Year
Plan
5. Planning & Budgeting Instructions
6. The State of Florida’s Budget
7. Fiscal Analysis in Brief
SPEND
AUDIT
Spending the State’s Budget
Auditing the State’s
Budget
1. Operating Budget
PATH 1 – Budget Analyst Focus
(link to transparencyfl?)
PATH 2 – General Public Focus
(link to myfloridacfo.com/transparency?)
2. Budget Amendments
3. Reversions
4. Fund Balances
5. Supplementals
6. Back of Bill
7. Vetoes
Link to transparencyflorida
Link to transparencyflorida
8. Spending Reports/Graphs
9. Cash Balances/Graphs
Link to myfloridacfo.com/transparency
Auditor General Reports of
* State Agencies
* District School Boards
* Colleges
* Universities
* Charter Schools
* Local governments/Non profit
* State Courts System and
Judicial-related entities
* State Financial Reporting &
Federal Awards
Link to Auditor General site
8. Final Budget Reports
9. Schedule of Trust Fund Revenues &
Unreserved Fund Balances
Link to floridafiscalportal
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10. Personnel
Link to floridahasarighttoknow
Link to House
Link to Senate
11. Contracts
Link to myfloridacfo.com/transparency
Link to House
Link to Senate
Link to DACS
12. Vendor Payments
Link to
myfloridacfo.com/transparency
2.4
Review inventory and make
recommendation of
appropriate state agency
manager for each website
and any other roles
Jason/
Renee
1. www.myflorida.com/audgen - Auditor General reports – Auditor General
2. http://app2.freshfromflorida.com/contracts/ - DACS contracts – DACS or CFO
3. www.myfloridacfo.com/transparency - Florida’s checkbook; includes contracts – CFO
4. http://www.floridahasarighttoknow.com/ - State personnel data (excludes H/S) - EOG
5. http://floridafiscalportal.state.fl.us/ - budget building documents and static reports - EOG
6. http://www.myfloridahouse.gov/Sections/PublicGuide/SalarySearchForm.aspx - House salary HOUSE
7. http://www.myfloridahouse.gov/Sections/PublicGuide/ContractsSearchForm.aspx - House contracts
HOUSE
8. www.transparencyflorida.gov – detailed budget/appropriation information - EOG
9. http://www.flsenate.gov/reference/publicrecords/salaries - Senate salary - SENATE
10. http://www.flsenate.gov/reference/publicrecords/contracts/ - Senate contracts - SENATE
11. http://edr.state.fl.us/Content/index.cfm - Economic & Demographic Research – EDR
2.5
Analysis and determination
of value of
centralized/distributed
model
Jason/
Renee
In analyzing the 11 websites identified by the task force as “in scope” the need for a centralized site is
clear. Two of them can be considered core sites, with duplicative budget information presented
towards two different audiences. The remaining nine are more specialized. Consideration should be
given as to whether a federated or single source style is more beneficial. Is single source an option,
given time and budget constraints?
Keeping information accurate and in as much detail as possible is a concern when considering
consolidating the CFO’s website (myfloridacfo.com/transparency) and the Governor’s website
(transparencyflorida). The CFO’s website takes an “accountant” mindset while the Governor’s website
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thinks in term of “budget”. For those unfamiliar with the complex budget process in Florida, this
distinction could become quite confusing. A way to use the same information for both audiences is
needed. One suggestion has been to use a 2 track system, one specifically designed for budget analysts
and one specifically designed for public access. Anyone can access either path, if they so choose. A twopronged approach could possibly keep the integrity of the data while providing equal access to both
audiences.
2.6
20 of 20
Finalize recommendations
to reduce number of
transparency websites
Jason/
Renee