MINNESOTA STATE COLLEGES AND UNIVERSITIES
FACILITIES CONFERENCE
April 23-25, 2013
Enterprise Project Management System (EPMS)
PURPOSE: Describe intent of presentation, desired outcome of session.
Provide an overview of the Enterprise Project Management System project. Outline the
objectives of the project, who is involved, high level milestones, and other key project
items.
KEY POINTS:
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•
•
•
•
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Review project objectives
Review stakeholders and groups involved in the project
Review high level project milestones
Review accomplishments to date
Review next steps and expectations
LINK(S):
https://connect.mnscu.edu/sites/EPMS/SitePages/Home.aspx
CONTACT(S): Steve Hawrysh, 320-223-6447, steve.hawrysh@so.mnscu.edu
NOTES:
Project Goal
This project is to select and implement a new software package to manage construction projects across
the MnSCU system. The goal of EPMS is to address requirements in System Procedure 6.5.5:
“The system office shall develop necessary procedures and systems to administer, monitor
and report on all facilities construction projects funded by capital, HEAPR, Revenue Fund or
other major sources.”
Project Objectives
1. Workflow process management
2. Scheduling management
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FACILITIES CONFERENCE
April 23-25, 2013
3. Provide real-time information to stakeholders throughout enterprise
4. Enhance efficiency in time and cost in project design and construction
5. Maintain budgeting and financial information to include import and/or export capabilities with
MnSCU ISRS financial software system
6. Tie funding source to contract/purchase order and invoice/pay application
7. Robust reporting capabilities across program modules
8. Set up “gates” to ensure requirements are completed prior to proceeding into next phase
9. Capture MnSCU system office and college/university staff time and expenses in support of
construction project management work. This will be optional for college/university
10. Track company names of consultants, contractors, sub-contractors and their sub consultants
11. Self-supportive training
12. Defines standard terminology
13. Integrated help feature within system
14. System Office support staffing
15. Project artifacts will be available after project completion
Project Scope
In scope
• Workflow process management and integration
• Scheduling management
• Interface with ISRS, no duplicate entry
• Support the processing of financial transactions
o Encumbrances and payments
o Simplify reconciliation
• Ability to prioritize funding usage
• Project and program reporting
• Document management
• Track multiple funding sources within a project
• Notification of milestone events
• Training
• Archiving and retrieval
• Determine self-funding mechanism where EPMS is paid for by project funds
• Maintenance and on demand work order requests
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FACILITIES CONFERENCE
April 23-25, 2013
Out of scope
• Roof Management Program
• Lease management
• Capital budget and Revenue bond fund request process
• HEAPR project prioritization
• Asset management
• Land management
• Building operations
• Master Planning
• Predesign
• Interface with B3
• E-Timesheet integration
Handouts
EPMP governance
Project charter
High Level Timeline
Project context diagram
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