MINNESOTA STATE COLLEGES AND UNIVERSITIES
FACILITIES CONFERENCE
April 24 – 26, 2013
White Paper
Facilities Construction Contractor Selection Guidelines
Author: Heidi Myers
Contract amount
Delivery
Method
Selection process options
(4)
(3)
D/B/B
Sealed bid based on public RFB
(1)
Minimum of 2 quotes by phone or written
(2)
$0-$50,000
JOC
Admin
annual
contracts
MC
D/B/B
$50,000-$100,000
$100,000-250,000
Over $250,000
JOC
D/B/B
JOC
D/B/B
CM@r
VC/CFO contract
approval required
Policy/Statute
Minimum of 2 sealed bids based on RFB
(5)
Comments
Board Policy 6.5.5, part 8
Board Policy 6.5.5, part 4,
subpart B
MS 16C.35
No
Minimum of 2 quotes from Master Contract
Sealed bid based on public RFB
(3)
(5)
Minimum of 3 sealed bids based on RFB
(3)
Sealed bid based on public RFB
(5)
Minimum of 4 sealed bids based on RFB
(3)
Sealed bid based on public RFB
Sealed proposals based on public RFQ
(6)
RFP issued to 3-5 shortlisted firms
Board Policy 6.5.5, part14,
subpart D
Board Policy 6.5.5, part 4,
subpart C
MS 16C.35
Board Policy 6.5.5, part 8
MS 16C.35
Board Policy 6.5.5, part 8
MS 16C.34
No
No
Yes unless
delegation is given
for Capital, HEAPR,
or Revenue project Board Policy 6.5.5,
Part 2
If over $1.5M: legislation
notification needed if
using operating funds or
institutional receipts MS136.64, subd 1
NOTES
(1) If quote obtained by phone, it must be followed by signed written quote
(2) Spec can be prepared by campus if signature of design professional is not required for building permit
(3) Public Request for Bid (RFB) are posted in Quest CDN website
(4) Sole source and emergency declaration may be used for unique situations and requires approved by Vice Chancellor. MS16C.03, subd 18(d)
(5) Planned to be available 9/1/2013
(6) Request for qualifications (RFQ) announcement is posted in State Register and RFQ is posted on Facilities website.
Request for Proposals (RFP) is distributed to 3-5 shortlist firms
Extraordinary Education
–
Partner of Choice
–
Best Value