Travel Advances
Travel Advances are processed like a business expense in SEMA4 with Earn Code ADI (In-State
Travel Advance) or ADO (Out-State Travel Advance).
1) ADI (in-state) or ADO (out-state) to get cash to an employee before their trip
After the employee’s trip:
2) Negative ADI or ADO to take back the advance, then
3) Enter Business Expense reimbursement(s) as usual.
Hopefully these two steps happen on the same paycheck so that it’s not a huge dent in the
employee’s paycheck.
It is the responsibility of each agency to ensure that all business expense advances are settled
within 28 days following the trip's end date (for short-term advances) or the last day of the fiscal
year (for recurring advances that have a June 30 trip end date). If an advance is not settled in
that time period, the agency must recapture the advance even if expense reports have not been
submitted.