To
Giles Brown
Jeanie Hardin
Regina Organ
Gary Paikowski
Randy Truxal
Carla Fanning
Shelle Cassell
Jeremy McMillen
EXECUTIVE COUNCIL MEETING
Board Room 100D
8:00 a.m., Wednesday, July 23, 2014
Agenda
1.
ATD CORE TEAM MEMBERSHIP AND STRATEGIC PLANNING GOAL
CHANGES (MOVING EXCELLENCE GOAL)
AtD Core Team met on Tuesday, July 22nd. The final Action is to email the new
members of the Core Team to invite them.
The Excellence Goal Team is without a Chair, so nominations and/or volunteers
are welcomed. It was recommended by the Core Team that Shelle Cassell
contact the Excellence Team to receive feedback on their feelings of being
absorbed into the other three Goal Teams to become Excellent Advocates or
determine that teams need to remain an individual team.
Action/Recommendations:
• Email new Core Team members to invite them to the AtD Core Team
• Ask Dr. Debbie Smarr for the number of goals that the Excellence team
has compared to the other three goals.
2.
ADULT EDUCATION DATA COORDINATOR – HARDIN
The current Adult Education Data Coordinator has submitted her resignation,
and Dr. Hardin would like to replace this position.
Dr. Hardin moved and Dr. Organ seconded the motion to replace the vacancy.
The motion passed unanimously.
Dr. Hardin also made the motion to replace the South Campus Program
Assistant and LVN Program position. Dr. Organ seconded the motion, and it
passed unanimously.
3.
REVIEW OF GRANT REQUEST FORMS – TRUXAL
Mr. Truxal provided a draft of the Grant Approval Form. The Foundation team
has worked and approved and now would like the Executive Council to review
and provide feedback.
This form will provide a clear communication line between Janis Thompson, the
Executive Council members, and the targeted department/discipline.
Action: Please review the form and
Dr. McMillen provided recommendations:
1. There may be instances where we would be required to hire new
personnel
2. We need to know the requirements of the grant (new/modified facilities,
personnel, etc) during and/or after the life of the grant
3. He likes the Mission statement checklist but would like to also add the
Strategic Planning Goals as well
4. Removal of “Foundation” from the Approval Form title
5. Somehow notate that first approval is not final approval
6. Please include an instruction sheet (condensed version of the Grants
manual) on the back to help clarify process.
Action: Please email Foundation Grant Approval Form revisions to Randy by
August 1, 2014. He will review and then return to the EXC for final approval at
the August 6, 2014 meeting.
4.
GRAYSON COLLEGE 50TH CELEBRATION (COMMITTEE) – CASSELL
Shelle Cassell is asking for volunteers for the Celebration Committee, but we
want to ensure we have a member from each facet of the College. This
committee may need to be broader than the Facilities Renewal committee. The
fall 2015 begins our 50th Celebration. Donna Kumler is researching the history
of the College and has found some interesting information on the founding and
history. With regards to the budget, the EXC will review the recommendations
from the Celebration Committee.
Action: Shelle Cassell will ask for volunteers for this project. If there are holes
in representation, EXC can review. Shelle Cassell has been nominated as Chair
for the Committee. Dr. McMillen asked Mr.Brown to add $5000 to the
Contingency Budget for 2014-15.
5.
ONLINE DEGREES
By the August 6, 2014 meeting, Dr.McMillen would like a status update on the
marketing effort for GC online degrees. Dr.Organ reported that she and Jake
met. They are in agreement that the online students are provided student
support services as comparable to the traditional students. In the next year,
Dr.Organ reported that the ‘chat’ capability will be available for students.
Currently, students are able to submit tickets to the various student services
offices, which are then responded to by the appropriate personnel.
Action/Recommendations:
Debbie Smart needs to share SACSCOC approval process for online degrees.
Shelle Cassell will do some research to help narrow down the segment of the
population that GC wants to pursue to advertise to based upon our trends and
current students demographic/data.
TRS Implementation and Issues
The discussion arose pertaining to the number of adjuncts available to teach
online, face to face, hybrid. GC will need to be careful with our use of adjuncts
who are teaching at other colleges due to the new TRS guidelines (penalties,
benefits, etc). Mr. Brown noted that the management, having the correct
information, and consistency are all difficult with this. Gene from Trinity Valley
and Neal from ACC are working as the leads of a committee to help clarify the
process. Mr.Brown suggested that GC stress to adjuncts to please keep us
current on their employment status.
Action/Recommendation
Report on the bank of hours status update by Dr.Hardin by the August 6, 2014
meeting
6.
INFORMATIONAL/STATUS CHECKS
a. Fiscal Impact Report College Credit for Heroes Phase II : Industry
Change – McMillen
b. Graduation Speaker – McMillen
--Ronnie Cole has been nominated but has recently spoke in the last
three years
--Larry Phillips or Craig Estes
-- Send email for nominations to the Graduation Committee
c. NAACP Banquet (Friday, August 8th at 7:00 pm)
- - Please send information to Dava Washburn if you would like to attend.
As of the end of the meeting, the following would like to attend:
Dr. Hardin
Dr. Organ
JACPAC – If you would like to donate, the minimum is $100 due to PAC
guidelines.