Executive Council Minutes
April 25, 2013
Present: Jeremy McMillen, Giles Brown, Brandy Fair, Jeanie Hardin, Gary
Paikowski, Roy Renfro
Recorder: Giles Brown, Shelle Cassell
Agenda Items
Learning Frameworks
Dr. McMillen is asking a cross-section of employees to meet and finalize an approach for the
institution to implement Learning Frameworks.
Action/Motion: No action necessary at this time.
Ombudsmen
Jeanie Hardin recommends that Carla Fanning be appointed to serve as the female ombudsmen.
A job overview will be developed and training made available.
Action/Motion: The Council unanimously approved the motion by Jeanie Hardin, second by
Brandy Fair, to approve Carla Fanning as an ombudsman.
Registration Update
Jeanie Hardin reported that activities are taking place to increase enrollment. She is receiving
regular reports on progress and Monday morning tracking reports with current enrollment
numbers will begin soon. She said the recruiters are now reporting to Gary Hensler. Activities
include: recruiters going to Tyson Foods; Senior Day and Dual Credit activities are continuing;
students who complete College 101 are receiving a follow up phone call; plans are in the works
to hold a week of advising in the Bridge during finals; HR and plant managers are being invited
to campus; One and Done registration event is being planned; Shelle Cassell is running radio and
television ads; and, post cards encouraging summer enrollment have been mailed to former Dual
Credit students who are attending other colleges and universities and might be returning home
for summer.
Action/Motion: No action necessary.
Campus Connect v4 Timeline
Gary Paikowski reported that counselors and advisors now have the option to use Campus
Connect version 4, but will soon need to commit to the newer version. Students will have access
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to v4 beginning May 22. An information campaign will be conducted to alert and inform
students of the switch.
Action/Motion: No action necessary.
Grayson GO Mobile Timeline & Other Technology Updates
Gary Paikowski reported that we are in the process of upgrading from 1.2.1 to 2.0. He also said
that POISE would be down for updates on June 7. The emergency messaging system Alertus is
being installed on all campus computers now.
Action/Motion: No action necessary.
Discipline Guidelines (Draft)
Giles Brown shared guidelines to provide guidance to supervisors and administrators in matters
of employee discipline and termination to facilitate the enforcement of existing policies. After a
thorough discussion, Giles will incorporate the suggested edits and finalize the guidelines for
use.
Action/Motion: The Council unanimously approved the motion by Gary Paikowski, second by
Jeanie Hardin, to approve the Guidelines for Discipline and Termination as edited.
Staff Development on South Campus
Giles Brown asked for support of the May Lunch and Learn professional development session to
be held on the South Campus Tuesday, May 21. In addition to including that campus in the
development activities, it would be beneficial for Main Campus employees to visit that facility.
The college will work to arrange transportation, and supervisors are encouraged to work with
their offices to ensure that services are maintained.
Action/Motion: The Council agreed to support the May 21 Lunch and Learn professional
development session on the South Campus.
Raises and Next Year’s Budget
Members held a general discussion on various scenarios for changes in salaries and salary
schedules. The desire is to maintain the state average for employee groups. Members agreed to
review all salary increase requests during the budget process.
Action/Motion: No action necessary.
Computer Maintenance and Networking
Jeanie Hardin shared data on program costs and tuition revenue of the Computer Maintenance
and Networking program in a request to continue the program and replace the position vacancy
from Fred Moore’s retirement. She indicated that the program is not on the Perkins list of
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required occupations because of low local job demand. Members discussed various staffing
options.
Action/Motion: The Council unanimously approved the motion by Jeanie Hardin, second by
Roy Renfro, to continue the program. Jeanie will explore the labor market before making a
staffing decision.
DARS Grant for IT Intern
Gary Paikowski explained a grant opportunity that he has from DARS to help pay a student
intern in networking/IT for 16 weeks. DARS will pay a majority of the wages and GC will pay a
portion. Gary said it would be good to have the extra help to inventory and swap out computer
labs.
Action/Motion: The Council unanimously approved the motion by Giles Brown, second by
Jeanie Hardin, to approve the temporary full-time position for 16 weeks.
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