POST PROFILE
Role:
Academy Administrator
Reporting to:
Academy Administration Manager
Grade C+ – NJC salary point 16 – 18, £17,139 - £17,891 per annum FULL
Salary Grade:
TIME EQUIVALENT – Actual Salary £15,635 - £16,321 per annum
Full Time/FTE:
Full Time, Term Time Only plus 15 days basis
37 Hours per week (9.00 – 5.00 Mon – Thurs, 9.00 – 4.30 Fri) with some
Hours of Work:
flexibility of hours to meet specific work demands.
Nunthorpe Academy – predominately based (but not exclusively to) The Sixth
Location:
Form.
Purpose of Job/Job Summary
The role of the Academy Administrator is essential to the smooth operation of the Academy. A large
proportion of the role will be completed within our Sixth Form and you will ensure that specific
administrative processes within the Sixth Form are carried out in a timely and accurate manner.
Key Tasks/Principal Accountabilities:
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Ensuring the smooth administrative operation within the 6th form and main academy (where
appropriate).
Co-ordination of all Sixth Form administration, which includes but is not exclusive to:
a. UCAS/UNIFROG references
b. Bursary procedures as and when applicable
c. Support the Head of Sixth Form, with the production of Sixth Form Course Directory
d. Sixth Form ‘enrichment’ administration
Administer Pastoral documentation (as required) such as:
a. Organise student folders
b. Type up file notes
c. Arrange relevant meetings
Managing the administration for Assessments, which entails; the manipulation of
spreadsheets and the production of relevant paperwork.
Ensure all attendance procedures are adhered to, including:
a. Collation of spreadsheets and production of associated reports
b. Ensuring all data is accurate and timely
c. Production of relevant administration such as 100% attendance awards
Provide administration for the Assistant Vice Principal Data/KS5, Head and Assistant Head of
the Sixth Form as and when required including:
a. Some diary management
b. Photocopying or preparation of files
c. Catering arrangements for Sixth Form Meetings
Under the instruction of the Academy Administration Manager, co-ordinate meetings and
events for the sixth form including:
a. Some ‘out of hours’ events, such as Parent Review Evenings.
b. Organise Sixth Form NHS Work Experience
c. Organise Y12 ‘Mock’ Interviews events
To cover Main Academy and/or Sixth Form Reception as appropriate.
Any other relevant tasks as required by the Assistant Vice Principal Data/KS5 and Head of Sixth Form
and pastoral team.
Key Competencies/Attributes:
Education/Training:
Specific Skills/Knowledge:
Personal Attributes:
Essential
 Minimum GCSE grade C (or
equivalent) in Maths and English.
 Prior administration/clerical
experience
 Strong verbal and written
communication skills.
 Familiarity with business
software such as Microsoft
Office.
 A high level of confidentiality.
 Excellent interpersonal skills.
 Enjoy working with people.
 Good level of diplomacy.
 The ability to work as part of a
team but also on your own
initiative (when required).
 The ability to work accurately,
with attention to detail.
Desirable

A knowledge of the workings
of an Educational
Establishment (especially at
Key Stage 5)

Full training will be provided

The flexibility and willingness
to learn and potentially take
additional training.
Essential Characteristics for all Nunthorpe Staff
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To be utterly ambitious for the achievements of all our students and staff.
To be thoroughly optimistic and to possess a real passion for the intellectual processes which
constitute learning.
To have a good sense of humour and the ability to always keep a sense of perspective.
Be prepared to ‘go the extra mile’ for our Academy in pursuit of excellence.
To participate fully in our Academy’s Performance Management and AIP Policies and all
procedures.
To contribute to co-operative and flexible working styles to ensure efficient operation of the
Academy at all times.
Flexibility:
Please note that in some cases particular duties and responsibilities are difficult to predict and may
vary from time to time. In addition, it is a requirement of all employees that they accept elements of
flexibility in duties and responsibilities and where necessary, interchange these to meet the needs and
demands of the organisation. Such a requirement will enable the post holder’s skills to be maximised
to the mutual benefit of both Nunthorpe Academy and employee.
Review:
All post profiles will be reviewed regularly as part of individual and organisational development and
performance reviews and set in the context of the Academy’s vision, aims and current improvement
plan and may be subject to variation.