GRAYS HARBOR COLLEGE Aberdeen, Washington Special Meeting of the Board of Trustees

GRAYS HARBOR COLLEGE

Aberdeen, Washington

Special Meeting of the Board of Trustees

February 17, 2004

Members Absent:

Others Present:

I.

II.

Bishop Center

Members Present:

5:30 p.m.

Ms. Carol Carlstad, Mr. Dennis Colwell, Mr. Bob Hitt, Mr. John Warring

Ms. Kathy Quigg

Ms. Linda Blauvelt, Mr. Andy Burke, Mr. Mason Croft, Ms. Paula Franke,

Ms. Sandy Johnson, Mr. Tom Kuester, Dr. Jewell Manspeaker, Ms. Nancy McKinney,

Ms. Mary Louise Millner, Ms. Debbie Reynvaan, Mr. Terry Ryan,

Mr. Don Samuelson, Mr. Gary Thomasson, Dr. Arlene Torgerson,

Mr. Oscar Wall, Ms. Denise Yochum, Ms. Alice York, Ms. Sandy Zelasko

Roll Call

Roll was called and all members were present except for Ms. Quigg.

Approval of Minutes

Mr. Hitt moved the minutes from the January 7, 2004 meeting be approved. Mr. Colwell seconded the motion. Motion carried. Ms. Carlstad moved the minutes from the January 20, 2004 meeting be approved. Mr. Hitt seconded the motion. Motion carried.

III. Correspondence

The following correspondence was included in Board packets:

1.

2.

Newspaper article regarding Pacific County EDC and GHC.

Letter from the CELL Center.

3. Letter from Ms. Beate Wahl regarding mail pick up problem.

IV. Awards and Recognition

Dr. Manspeaker recognized the following people:

1. Mr. Gary Thomasson and his staff for achieving the State Board’s Performance Reporting target for the 2001-2003 biennium.

2.

3.

Mr. Mason Croft, GHC Running Start student, who built and installed seating around the new trail at Lake Swano, as his Eagle Scout project.

Mr. Andy Burke, assistant welding instructor at GHC, who is displaying metal sculptures he created in the Spellman Library.

4. Mr. Clifford Federickson, Assistant Dean for Financial Services, who recently resigned from his position at GHC. Dr. Manspeaker asked the Board to consider adopting Resolution No. 1-

04, recognizing Mr. Frederickson’s contributions to the College. Mr. Colwell moved the Board adopt Resolution No. 1-04, recognizing Mr. Frederickson. Ms. Carlstad seconded the motion.

Motion carried.

V. Policy Governance Work Session

A. Annual Review of Institutional Effectiveness

Dr. Manspeaker thanked Ms. Reynvaan for her efforts in producing the 2004

Institutional Effectiveness Indicators report that was included in Board packets. He noted that the report includes new indicators based on the revised priority goals adopted by the Board last Fall. The 2004 report includes access as a separate goal and combines the goals of campus collaboration and health and welfare into one goal. He said the

1

next step will be to come back to the Board with a plan that identifies some new improvement objectives that are a result of what the indictors reveal. He noted that most of the data is based on academic year 2002-2003 with the exception of the mission and goals survey. Those survey results were based on Fall, 2002 results and will not be repeated until 2004-05.

Some points of discussion were: a. Who constitutes community members surveyed? Ms. Reynvaan responded, GHC

Foundation members, vocational program advisory Board members, and Board of

Trustees. b. Concern regarding percentage of degrees awarded. It was noted that compared to peer institutions, our graduation rates are low. c. Request for more information regarding comparison of wages of dislocated workers before and after they complete a program. Ms. Reynvaan responded that a needs assessment survey of fifty employers in Grays Harbor and Pacific

Counties will be conducted to ascertain local employers' needs and their satisfaction with the training GHC graduates have received.

Dr. Manspeaker said that an effectiveness improvement plan for the year ahead will be developed and presented at the April Board meeting. Those improvement objectives will also be incorporated into the budget development process.

VI. Reports

A. Trustees’ Report (Mr. John Warring)

1. ACCT Legislative Seminar – Ms. Carlstad and Mr. Colwell attended the ACCT

Legislative Seminar in Washington D.C. February 7 through the 11 th

. Mr. Colwell reported there is not much optimism that there will be new federal funding for education.

2. Mr. Warring reported on the following sessions he attended at the recent TACTC

Legislative meeting. a. Tuition Waivers – Each college has discretion over tuition waivers they grant.

In addition, the State Board also grants waivers. TACTC is proposing a bill that would encourage colleges to review changes the State Board makes regarding waivers and incorporate those changes in their waiver policies. b. Contract Training – A session regarding a survey produced by AWB was reviewed and discussed. One of the issues identified was the lack of a single point of contact. c. Professional Compensation – The presentation focused on allowable and nonallowable compensation for college presidents. For instance, wages and benefits are allowable; auto and housing expenses are not. The manner in which presidential salaries are established is mandated by the Legislature, and it is difficult to raise a president’s salary once he or she is hired. The result is that new presidents are hired at a higher salary which causes long-term presidents to be at the bottom of the salary scale. Mr. Warring said he would like to explore retention options when exempt employees resign because of salary constraints. Mr. Hitt added that he did not think the session was very worthwhile.

2

B.

C.

D. d.

Student Government Report (Mr. Oscar Wall)

Mr. Wall reported on the following items of interest to students:

1.

2.

Plans for this year’s Chokerpalooza have begun.

February 18 th

ASGHC is sponsoring a seminar in the Fireside Room dealing with

3.

4.

5. intimacy, conflict, and violence.

The microwave in the HUBthat students utilize has been replaced.

Electric pencil sharpeners will be installed in all buildings.

There are three new members of student government: Bysshe Lerych, freshman senator, Brittany Neiman, freshman senator, and Joan Minor, sophomore senator.

Faculty Report (Mr. Tom Kuester)

1. Mr. Kuester reported he has been informed that Labor and Industries mandates the faculty union elect a representative to the College Safety Committee. Dr. Manspeaker added that he has just become aware that the Safety Committee should also include representatives elected from the classified staff union and off-campus sites.

President’s Report (Dr. Jewell Manspeaker)

1. 2004 Legislative Session – Dr. Manspeaker reported he has been meeting with Coastal

Caucus legislators and will continue to do so during the 2004 session. He noted that the Governor’s supplemental capital budget includes $19,471,749 for the construction of GHC’s new instructional building.

2.

Dr. Manspeaker reminded the Board that they had indicated they would like to hold a future Board meeting at the Whiteside Center and at Riverview. Mr.

Warring suggested meeting at the Whiteside Center in April and at Riverview in May.

3.

Analysis of GHC Food Service - At the November meeting, Mr. Warring requested a cost/benefit analysis of GHC’s Food Service noting the food services program showed a significant financial loss in 2002-03. Information from Ms. Wahl and Ms. McKinney was included in Board packets received prior to this meeting. It included a ten-year financial comparison of the Food Services Fund, data from other community colleges, plus information and insights regarding the current operation and future options. It was noted that the financial loss that incurred in 2002-03 was caused primarily from the fact that the library occupied much of the HUB during that time and we were not able to host profitable functions like the Rotary Auction and the Chamber of Commerce

Annual Banquet. Three options were discussed: a. Allocating more of the costs of Ms. Wahl’s salary to the operating budget rather than the food services budget. b. c.

Contracting out food services.

Maintaining current practices while taking steps to investigate reducing costs and increasing revenues. No action was taken by the Board

Assessment of Post-Secondary Educational Needs in south Pacific County – Excerpts from the executive summary of a needs assessment of South Pacific County was included in Board packets. It includes information that will be helpful as we plan our future endeavors in South Pacific County. One finding is that the demand for higher education is there and there is a need for the College to improve its facilities and strengthen its program offerings. There will be a community meeting on March 23 in

Ilwaco to report the findings of the needs assessment and discuss and receive input regarding future our future plans for that area. Mr. Warring and Ms. Carlstad volunteered to attend.

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4. Other Items for Consideration a. Dr. Manspeaker read a thank you note from Ms. Diane Muir, thanking the

Board for the donation to the memorial fund in honor of her husband, Dr. Mark

Scholz. b. College Safety Committee – Dr. Manspeaker continued the discussion from

Mr. Kuester’s comments adding that he, too, has just become aware that the

Department of Labor and Industries requires that representatives from the various campus constituencies, including classified staff and faculty unions and off-campus sites be elected to serve on the College Safety Committee.

E. c. February 13 was a faculty in-service day where divisions reported on their progress towards meeting accreditation standards. Dr. Manspeaker thanked

Ms. Yochum and the faculty for their achievements towards this goal.

Vice President for Instruction’s Report (Ms. Denise Yochum)

1. Sabbatical Recommendation for 2003-2004 – Ms. Yochum reported the Sabbatical

Committee received two requests for the 2004-2005 academic year. After discussion,

Ms. Carlstad moved the Board adopt the Mr. Bob Richardson’s request for a onequarter sabbatical to study in Germany, with the main focus on Bach and with a secondary focus on music and cultural sites in Austria and Italy. Mr. Hitt seconded the motion. Motion carried.

2. CDL Program Update – Ms. Yochum reported that enrollment in the CDL program has been declining and that the last two courses were cancelled resulting in a decision to terminate the program. An update prepared by Mr. Kelly was included in Board packets. Mr. Warring asked that before formally announcing the decision, that interested parties be informed.

F. Vice President for Student Services Report (Dr. Arlene Torgerson)

1. Enrollment – An enrollment report showing end of Fall Quarter and 5 th

week Winter

Quarter statistics was included in Board packets. Dr. Torgerson noted that numbers were similar to last year at this time. Academic transfer appears to be up, probably a result of more enrollment in WAOL courses. Lower enrollment in ABE/ESL are due to changes in testing and registration requirements.

VII. Executive Session

The Board entered into executive session at 7:15 p.m. for approximately forty-five minutes.

VII. Action Items as a Result of the Executive Session

None

VIII. Adjournment

The meeting was adjourned at 8:20 p.m.

______________________________

Jewell Manspeaker, Secretary

_______________________________

John Warring, Chair

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Notes from Administrators/Exempt Staff Meeting

March 2, 2004

Items and issues discussed:

President's Report (Dr. Manspeaker)

1. 2004 Legislative Session – a. Both the House and Senate budgets include $19.47 million for a new instructional b. building on our campus.

House budget includes $30 million for new enrollment for higher ed, half going to community and technical colleges; Senate includes $2.6 million for new enrollment. The

House budget includes funding for general enrollment and high demand enrollments. c. d. e.

The Senate strongly objects to general enrollment increases. Last year we requested high demand support for our nursing program and were denied but received rural development funding for two years. It is hoped this funding will continue as high demand funding which would continue into the future.

Projections for next biennium are not positive.

There was an attempt to make the University of Washington at Bothell a four-year college. Debate continues regarding whether or not community colleges should offer BA degrees and should university branch campuses offer lower division classes.

An amendment is being proposed that by 2006, recent high school graduates who are taking developmental courses cannot be counted for state reimbursement.

2. Recognized Ms. Glore for her efforts in developing a strong Title III grant request. It is focused on student progression.

3. Recognized Ms. Reynvaan for providing excellent data and information included in the

Institutional Effectiveness Report. Dr. Manspeaker asked for volunteers to review the document and come up with five to seven objectives for next year that respond to data that is not as positive as desired.

4. Budget Development Process – Ms. McKinney is developing a process much like the one utilized last year. We will ask people to identify needs and try to address some of them. Also we hope to set some money aside from one-time funding for programs to look at improvement objectives and determine if additional funding could be beneficial to help them meet those objectives.

5.

6.

A faculty/staff meeting will be held March 17.

There is a need to change the College Safety Committee membership as mandated by Labor and

Industries. It needs to be comprised of elected personnel from the faculty and classified unions and administration.

7. Enrollment – With the exception of ABE, enrollment is up from last year this time. It appears we will meet all FTE targets.

Reports

Ms. Brown

1.

2.

Working on 2004-05 Bishop Center schedule.

My Fair Lady will play at the Bishop Center the following two weekends.

3. March 25 a comedy trio will be performing at the Bishop Center.

4.

5.

2.

3.

Diversity Committee sponsored a brown bag seminar featuring Ms. Wahl and Mr. Ibrahim who immigrated to the United States from foreign countries.

Diversity Committee is promoting an essay contest for GHC students and high school seniors.

The winner will receive $100.00. Due date is April 1 st

.

6. Diversity Committee is sponsoring a book by a Northwest author called “Reservation Blues.”

Instructors are being encouraged to incorporate it into their courses.

Mr. Thomasson

1. Worked with Employment Security and DSHS on a project that produced eight measurable modules to be completed by students over a eleven week period.

Continuing with professional development activities for instructors.

Approached by Office of Adult Literacy to participate with other programs in the southwest region in a pilot project for program development.

1.

2.

3.

Ms. Blauvelt

1. Families That Work classes are full.

Mr. Matzen

Counseling Center is busy testing students.

Running Start information for parents is being presented at various local high schools.

Counselor exchange was held last Friday.

Ms. Slagle

1. GED graduation was held in January at Stafford Creek Correction Center.

Ms. Reynvaan

1. Distributed copies of the Institutional Effectiveness Report. The document is based on revised

Board goals adopted last Fall. Changes include: a. Goal #1 deals with access. b. c.

Two goals that had similar indicators were combined.

She asked for volunteers to be on a committee to develop objectives that could be utilized in this year’s budget development process. Mr. Reisman, Mr. Halverstadt, Mr.

Lead and Dr. Manspeaker volunteered.

Mr. Horton

1. Community College Library Directors applied for and were granted a three-year federal grant for

2.

3.

4.

5.

6. the purpose of improving information skills.

Presently there are several electronic data services. There is an attempt to secure funding for a state-wide data base system.

Circulation of printed materials is up 31%. Usage of on-line data bases is up 41%.

Student lab with high end computers is available for students.

Additional signage and bulletin boards are being ordered for the Library.

Current art show features works by tapestry artist Cecilia Blomberg.

7. Ms. Adrienne Julius and Dr.Chris Portmann collaborated on an article dealing with the effectiveness of classroom orientations.

Ms. Hibbs

1.

2.

2.

3.

200 more students have applied for financial aid than last year.

Scholarship applications are being reviewed.

Ms. Smith

1. Crab Feed is Friday, March 5.

Basketball season has just finished.

Over 30 students are competing for 24 spots on the GHC baseball team.

2

4.

5.

6.

7.

8.

9.

17 women are trying out for the GHC softball team.

Approximately 10 students are participating in GHC golf.

Learning Center (staffed by faculty) is offering four hours of writing assistance from 1 – 3 p.m. on Tuesdays and Thursdays.

Advising day is March 10; March 11 re-entry advising begins and final day to register is April 2.

At the February 13 Faculty Day meeting a presentation was offered showing faculty how to assist students who are on wait lists for full classes.

Was a member of a committee that submitted a proposal to Appalachian State to attend a conference that focuses on enhances student access and success. A team of people from GHC will attend.

Ms. Bunnell

1. Civil Service Reform Act changes don’t have to be implemented by July of 2005 as originally stated.

Mr. Lead

1. Pacific County Work Source office may move into Riverview.

2. Working with Santa Maria Steel who has signed a 30 year lease with the Port of Willapa Harbor

3. for the purpose of building ships.

Town meeting March 23 in Ilwaco to share with the public the results of the recently completed needs assessment survey that shows the perceived strengths and weaknesses of GHC’s programs in South Pacific County.

4.

5.

Ms. Wahl

1. GHC will host the Rotary Auction in March.

2.

Job Fair and Career Fair will be held in Raymond March 18.

Requested extra work study hours.

Referring to Dr. Manspeaker’s comments regarding a need to change the membership of the

College Safety Committee she stated there was a need for an election of representatives from the administrative team. After discussion, current members, Ms. Wahl, Dr. Torgerson and Mr.

Rajcich, were elected to serve until October of 2005.

Ms. DeVerse

1. Enrollment is strong.

2.

3.

4.

Spring Quarter registration has begun.

Two middle school Knowledge Bowls are scheduled.

Catalog will have a new look and will not feature an Elton Bennet print on the cover. It will also be available on CD.

Mr. Halverstadt

1. PDQ reviews have been completed. Results will be discussed with supervisors in the next ten days. The goal is to get letters to all staff by the 15 th

– 20 th

of March.

Dr. Torgerson

1. Distributed an administrative procedure dealing with classroom attendance.

Ms. Yochum

1.

2.

3.

4.

Ms. Cathy Sweeney has resigned as GHC Workfirst Coordinator.

There is a possibility ABE students will be charged a $25.00 tuition fee next year.

Chamber of Commerce is sponsoring a women’s conference on March 9 at the Aberdeen Eagles.

Sunny Kobe Cook will be the speaker.

Four faculty positions are open – English, reading, nursing and natural resources. In addition, a search will begin soon to replace Dr. Mark Scholz.

3

Mr. Halverstad (for Ms. McKinney)

1. Interviews will begin shortly for the asst. dean for financial services position.

Ms. Lloyd

1. During Spring break, new computers will be installed in labs and GIS room. She asked for volunteers to assist in moving 188 computers.

1. Finished financial aid vendor evaluations for re-hosting project.

Ms. Glore

1.

2.

A memorial fund has been established in memory of Dr. Mark Scholz. To date, in excess of

$1,200 has been collected.

Over 50 applications have been received for the president of GHC. On March 10 the screening committee will begin reviewing applications. The consultant will be on campus that day to assist

3.

4. in the process.

The GHC Foundation received a $50,000 donation for scholarships from the Kelsey Foundation.

At last month’s Foundation meeting, Mr. Brion Buisman spoke regarding student needs for tools and equipment.

Ms. Worth

1. 85 local high school seniors may be eligible for World Class Scholar benefits. If they pass all

2.

3. four sections of the WASL, score a pre-determined number on the SAT test or pass our placement test they will be eligible for a stipend.

World Class Scholar students are invited to Choker Palooza.

Wellness Committee presented demonstrations on four different exercises.

4. Working with Safety Committee on a Safety/Health Fair in May.

Ms. Wahl

1. First surplus sale was very successful. Another one will probably be held before the end of the school year.

Mr. Reisman

1.

2.

Finalizing yearly schedule.

Staffing Summer and Fall Quarters.

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I.

II.

Whiteside Education Center

Members Present:

5:30 p.m.

Ms. Carol Carlstad, Mr. Dennis Colwell, Mr. Bob Hitt, Ms. Kathy Quigg,

Mr. John Warring

None



Regular Meeting of the Board of Trustees

April 20, 2004

Members Absent:

Others Present: Mr. Mike Kelly, Dr. Jewell Manspeaker, Ms. Nancy McKinney, Mr. Larry Nelson, Ms.

Debbie Reynvaan, Mr. Terry Ryan, Mr. Cal Swan, Mr. Wayne Tedder, Mr. Gary

Thomasson, Dr. Arlene Torgerson, Mr. Oscar Wall, Ms. Barbara Wood, Ms. Denise

Yochum, Ms. Sandy Zelasko

The meeting was held at the Whiteside Education Center. Mr. Thomasson, Assistant Dean for Adult

Basic Education, introduced faculty at the facility who were teaching that evening.

Roll Call

Roll was called and all members were present.


It was moved and seconded the minutes from the March 16, 2004 meeting be approved. Motion carried.

III. Awards and Recognition

1. Dr. Manspeaker introduced Ms. Barbara Wood, Assistant Dean for Financial Services, who recently joined the GHC staff.

2. Dr. Manspeaker recognized GHC Carpentry Technology instructor, Mr. Cal Swan who was the recipient of the 2003 Washington Association of Occupational Education award, and Ms.

Margo Hood, office coordinator for Stafford Creek Correctional facility. She is the recipient of the 2004 Contract Employee of the Year Award.

IV. Correspondence


Articles from the Daily World:

1.

2.

3.

4.

Importance of GHC in area economic development

Funding for new building

Increase in World Class Scholar stipend

Erik Sandgren art show in Portland

5.

6.

7.

Chamber of Commerce Legislative Wrap up

Letter to the Editor in the Daily World regarding Brent Goeres and Mark Scholz

GHC drama production

Article from Chinook Observer regarding Ilwaco site

Letter from ACCT

GHC End-of-the year events

1


A. Update on Westport Shipyard Training Programs

Dr. Manspeaker stated that the College has been working with the Westport Shipyard for several years regarding their training needs. In Spring of 2003, several training options were identified and the decision was made for the College to provide Yacht

Finish Carpentry training. Mr. Mike Kelly, Dean for Workforce Education, presented certificates of appreciation to Mr. Larry Nelson, VP of Operations at the Westport

Shipyard and Mr. Wayne Tedder, Yacht Finish Carpentry instructor. Mr. Nelson said it is exciting to work with the College and appreciates the skill level Mr. Tedder brings to the program. Mr. Tedder showed a power point presentation about the program. He invited College personnel to his class to view the mock up of an estate room he built for students to utilize. Mr. Nelson said there also is a need for training in other trade areas such as electrical and plumbing.

B. Review of the 2004-05 Effectiveness Improvement Plan .

Dr. Manspeaker presented the 2004-05 Improvement Plan for the Board’s review and approval. He reminded them that at last month’s meeting they reviewed the objectives and improvement plan and they have been incorporated as part of the budget development process. Mr. Warring commented that he thought we were making good progress and did not have any issues regarding the report. Ms. Reynvaan added that the

Institutional Effectiveness Plan was presented to division chairs, President’s Cabinet and the administrators’ group. Dr. Manspeaker said this gives us a set of objectives we can work on next year to address weaknesses discovered this year. After discussion,

Ms. Carlstad moved the Board approve the 2004-05 Effectiveness Improvement Plan.

VI. Reports

Mr. Hitt seconded the motion. Motion carried.


1. TACTC Spring Conference – Ms. Carlstad, Mr. Colwell, Mr. Warring, Dr. Manspeaker and Ms. Zelasko will attend the TACTC Spring Conference in Walla Walla May

13 – 15.

2. Board members reviewed a listing of end-of-the-year events and indicated which ceremonies they would attend.

B.

C.


1. Mr. Wall reported on the following items: a. Two ASGHC officers have resigned and have been replaced to fill terms until the end of the academic year. Elections for next year’s officers will be later b. c. this month.

Club Fair was held recently in the HUB. Nearly all clubs participated, offering information to students.

Student government is sponsoring Athletic Club Day. The club that has the d. most members attending a GHC baseball or softball game will receive pizza and soda.

Chokerpalooza will be May 21. It will be held in conjunction with World

Class Scholars Day.


None

2

D.

E.

F.


1. 2004 Legislative Session – Dr. Manspeaker reported the most significant result of the recent legislative session for GHC is the allocation of $19,470,000 to construction a new instructional building. We will also receive ten new general FTE for an increased allocation of $42,000; 14 new FTE to continue the increased access for our nursing program; and $15,160 to cover part-time summer faculty health benefits. There were some reductions to the operating budget including a cut to travel and goods and services and reductions to reflect lower healthcare premium costs funded by the state.

Mr. Warring asked for information that shows the amount employees pay for health insurance premiums.

2. Other Items for Consideration a. This year we will be awarding more scholarships than ever in the history of

GHC.


1. Faculty Excellence Development Awards – Ms. Yochum reported that three proposals have been received and that the Faculty Excellent Committee had met and recommended the following:

$1,600 to Ms. Pam Aho to attend an out-of-state fitness conference.

$1,100 to Mr. Brian Bent for an assessment and technology graduate class.

Ms. Yochum added the committee recommended awarding $2,700 of the $5,000 available and requests that the remaining $2,300 be added to next year’s funding. After discussion, it was moved and seconded the Board approve the committee’s recommendation with the understanding there would not be a formal commitment regarding adding the remaining $2,300 to next year’s funding. Motion carried.

2.

3.

New Hire Updates a. Ms. Allison DeBoer has been hired as an English instructor to replace b.

Mr. Brent Goeres.

Interviews for natural resources instructor, developmental reading and nursing are in process. Interviews will begin soon for the counselor position and

Director of Counseling.

Vice President for Student Services Report (Dr. Arlene Torgerson)

1. Revised Board Policy 411 – Alcohol/Substance Abuse Prevention – Dr. Torgerson presented a second reading of revised BP 411 for the Board’s approval. She noted changes reflect current practices and is a requirement to receive federal funding. Mr.

Colwell moved the Board adopt revised Board Policy 411 – Alcohol/Substance Abuse

Prevention. Mr. Hitt seconded the motion. Motion carried.

2. Revised Board Policy 405 – Scholastic Standards – Dr. Torgerson explained that the current Board Policy includes a significant amount of procedural information that has been moved to an administrative procedure. The current language is in response to new legislation regarding lingering students. Mr. Hitt moved the Board adopt Board

Policy 405 – Scholastic Standards. Ms. Quigg seconded the motion. Motion carried.

Enrollment – Current enrollment information was included in Board packets. It appears that 80% of our target FTE has been met without including ABE numbers.

3

G. Vice President for Administrative Services (Ms. Nancy McKinney)

1. Capital Projects Update - Ms. McKinney distributed copies of the College’s 2005 –

2007 capital budget request. It includes both major projects and repair projects. She reviewed a listing of proposed major projects.

The latest renditions of the new instructional building were displayed. Room data sheets for the proposed Boardroom, Boardroom kitchen and waiting area were included.

2. Budget Development Process - The projected 2004-05 operating budget document was attached. Ms. McKinney noted it is based on the initial allocation from the State

Board. It does not include an additional allocation for Worker Retraining FTE which will be allocated later. The vice presidents and chiefs are identifying budget issues, equipment needs and projects which support the Improvement Objectives.

3. Budget Status Report for March 2004 – Budget status reports for the year through

March, 2004 were included in Board packets. Some items discussed were: a. b.

7% tuition increase.

$25.00 surcharge for ABE/ESL students. Colleges will have waiver options. c. d. e.

Twenty additional FTE for Worker retraining.

Additional funds for new president’s salary.

Shortfall of $24,000 from this year to next year.


The Board entered into executive session at 7:15 p.m. for approximately thirty minutes.


None



______________________________


_______________________________

John Warring, Chair

4

I.

Riverview Education Center

Members Present:

5:30 p.m.

Ms. Carol Carlstad, Mr. Dennis Colwell, Mr. Bob Hitt, Ms. Kathy Quigg,

Mr. John Warring

None




May 18, 2004

Members Absent:

Others Present: Ms. Nancy DeVerse, Friends of the Willapa, Mr. Leon Lead, Dr. Jewell Manspeaker,

Ms. Nancy McKinney, Dr. Arlene Torgerson, Ms. Denise Yochum,

Ms. Sandy Zelasko

Roll Call


II. Approval of Minutes

It was moved and seconded the minutes from the April 20, 2004 meeting be approved. Motion carried.


The meeting was held at the Riverview Education Center in Raymond. Mr. Lead welcomed the Board of Trustees and thanked the Friends of the Willapa for providing dinner prior to the meeting. Mr. Lead said he wanted to acknowledge Dr. Manspeaker for his contributions to Pacific County. He introduced

Ms. Rebecca Chaffe, Executive Director of the Port of Willapa, who commented that Dr. Manspeaker has provided a strong bond between the College and the local community and credited his efforts in securing funding to make the Riverview Education Center a reality. Dr. Manspeaker responded that the

Riverview Education Center and other College endeavors in Pacific County are a source of pride to him.



1.

2.

Letter of resignation from Ms. Morgan Brown, GHC Coordinator of Student Programs.

Response to Ms. Morgan from Dr. Manspeaker accepting her resignation.

3.

4.

Letter from Mr. Don Samuelson, rescinding his letter of resignation.

Response to Mr. Samuelson from Dr. Manspeaker agreeing to his request.


1. Review of GHC Waiver Policies – Dr. Manspeaker reported the State Board recently made substantial changes to waiver policies for students, including a $25.00 charge per student per quarter for basic skills courses. However, colleges will have the flexibility to waive the $25.00 fee for students who cannot pay. In addition to those mandated by the State Board, the College has several policies that relate to waivers as well, that the Board will need to review and act upon at the June board meeting. Board packets included materials relating to current waiver policies, recent changes by the State Board and waiver proposals for 2004-2005. Board members will receive a financial analysis of the potential impacts of charging the mandatory

$25.00 per ABE/ESL student per quarter prior to the June board meeting. Dr. Manspeaker noted that he had a discussion about the waiver issue with Mr. Tom Kuester who was not able to attend the meeting.

1

VI. Reports


1. TACTC Spring Conference – Mr. Warring reported that the Spring TACTC conference held at Walla Walla Community College was excellent and that Dr. Manspeaker had received the Trustees’ Leadership Award. Dr. Manspeaker thanked the Board for nominating him.

B.

C.

D.


None


None


1. The New Look of GHC’s Publications – Dr. Manspeaker asked Ms. Nancy DeVerse,

Associate Dean for Student Services, to report on the College’s “new look” with regards to publications. Ms. DeVerse reported it was decided last Fall Quarter that the

College needed a new look to target younger students. With the assistance of a graphic designer, design elements that will be incorporated into materials such as quarterly schedules, catalog, view book, annual report, etc. were developed. She displayed examples. Dr. Manspeaker credited Ms. DeVerse and Ms. Goldberg for spearheading the project.

2.

E.

Other Items for Consideration – a. Dr. Manspeaker commended the Board on their leadership in working with the b. campus community during the presidential selection process.

The Ilwaco Port Commissioners have approved the sale of one half acre of land at the Port of Ilwaco to the College for an education center.


1. Continuing Education Status Report – Included in Board packets was information concerning the College’s outreach programs prepared by Mr. Mark Reisman. Data comparing 2002-03 FTE count with 2003-04 figures was included. Continuing

Education locations and programs offered at those locations were listed. It was noted that the College recently adopted a transfer degree in business and efforts are being made to offer the necessary classes on-line.

2. Hiring Update – Ms. Yochum informed the Board of the following new hires: a. Ms. Allison DeBoer – full-time tenure track English instructor. b. Dr. Randy Lehr – full-time tenure track Natural Resources and Fisheries instructor. He will begin his tenure at GHC next Winter Quarter. Mr. Don c.

Samuelson, who recently retired will continue through Fall Quarter.

A new candidate pool is being developed for the Developmental Reading and

Nursing positions.

It was noted that recruiting qualified nursing instructors is very difficult because teaching salaries are not comparable to what they could earn in the private sector. Mr. Warring offered to arrange a meeting for Ms. Yochum and representatives of Grays Harbor Community Hospital to discuss the issue.

2


1. Athletic Title IX Compliance – A report compiled by Ms. Diane Smith providing compliance information was included in Board packets. It showed that the College is in compliance in the areas of scholarships, expenses, revenues, salaries, recruiting, media and publicity. Our facilities are in compliance with the exception of softball and baseball. There are on-going efforts to improve in this area. Mr. Warring asked how athletics are funded. Dr. Torgerson responded that 60% of student S & A fees cover athletics expenses and that coaches’ salaries are funded from the instructional budget.

In addition, Choker Club contributes between $6,000 and $8,000 a year, the Foundation provides some scholarships, and student athletes are eligible for work-study funds. All teams conduct fund-raising activities. Mr. Warring stated that he hopes all coaches emphasize academic success

2. Rescission of Board Policy 632 – AIDS – Dr. Torgerson stated that in 1988 a Board

Policy was adopted that outlined the College’s response in the event a student or employee contracted AIDS. The information in the policy is no longer pertinent and

Dr. Torgerson recommended it be rescinded. After discussion, Ms. Quigg moved the

Board rescind Board Policy 632 – AIDS. Ms. Carlstad seconded the motion. Motion carried.


1. 2004-05 Budget Development Process – An estimate of revenue for the coming year plus a list of local budget issues that the College must address were included in Board packets. She noted that we are approximately $38,000 away from a balanced budget.

It cannot be finalized until the new president’s salary is set and co-payment costs for health care are available, which will be sometime in June. A balanced budget will be presented at the June 15 meeting.


The Board entered into executive session at 7:55 p.m. for approximately twenty minutes.


None



______________________________


_______________________________

John Warring, Chair

3

I.

II.




June 15, 2004

Riverview Education Center

Members Present: Mr. Dennis Colwell, Mr. Bob Hitt, Ms. Kathy Quigg, Mr. John Warring

5:00 p.m.

Members Absent:

Others Present:

Ms. Carlstad

Mr. Tim Babcock, Dr. Ed Brewster, Ms. Morgan Brown, Dr. Jewell Manspeaker,

Ms. Nancy McKinney, Dr. Arlene Torgerson, Ms. Denise Yochum,

Ms. Sandy Zelasko

At dinner preceding the meeting, Dr. Manspeaker read Resolution No. 14-04 recognizing Mr. Don Samuelson for his many years of service to GHC as its natural resources and fisheries instructor. The resolution included naming the Model Watershed the Donald F. Samuelson Model Watershed effective June 15, 2004.

Roll Call

Roll was called and all members were present except for Ms. Carlstad


It was moved and seconded the minutes from the May 18, 2004 meeting be approved. Motion carried.


Dr. Manspeaker presented Dr. Brewster with Resolution No. 19-04, recognizing the Board’s pleasure that he has accepted the position of president of Grays Harbor College.

V.


A letter was read from Dr. Manspeaker thanking the Board for their support and naming the new instructional building the Jewell C. Manspeaker Instructional Building.


1. Letter from Dr. Don Hunter, consultant who assisted with the presidential search process,

2. thanking Board members for their leadership.

Letter from TACTC Legislative Steering Committee regarding the 2005 Legislative request

3.

4. priorities.

Letter from the State Board regarding tuition waivers.

Reports

Letter from the State Board notifying the College that its Perkins Plan has been approved.


1. Public Signing of Employment Contract for Dr. Ed Brewster - Mr. Warring presented

Dr. Brewster with an employment contract for his signature. The contract was signed by Dr. Brewster and Mr. Warring.

2. Election of Officers – Mr. Hitt moved the Board elect Ms. Carlstad as Board Chair and

Mr. Colwell as Vice Chair. Ms. Quigg seconded the motion. Motion carried.

1

B.

C.

D.

E.

F.

Student Government Report (Mr. Tim Babcock)

Dr. Manspeaker introduced Mr. Tim Babcock, newly elected ASGHC president. He did not present a report.


None


1. General Items for Consideration: a. Dr. Manspeaker reported that the GHC classified staff voted to ratify the contract that was negotiated with WPEA. If approved by the Board, an interim contract will be in force until the master contract goes into effect. b. Dr. Manspeaker congratulated Dr. Torgerson and her staff on the recent breakfast that recognized this year’s graduates. 107 students in attendance completed the 2004 graduate survey. Ms. Reynvaan is tallying the responses and noted that comments were very positive. c. To date, there is not a signed contract with the Department of Corrections for next year. The goal is to have a signed contract by June 30, 2004.


1. Board Policy 414, Basic Skills Tuition Waiver – Ms. Yochum presented proposed

Board Policy 414, Basic Skills Tuition Waiver, for the Board’s consideration. She explained that the State Board had set a tuition rate of $25.00 per student per quarter for basic skills students, but also granted authority to individual college boards to waive the tuition for needy students. Adoption of this policy would grant authority to the president Fall Quarter to establish administrative procedures for implementation of the basic skills tuition collection and waiver policies. Ms. Yochum noted that the proposed policy had been reviewed by President’s Cabinet and there were no concerns. After discussion, Mr. Hitt moved the Board adopt Board Policy 414, Basic Skills Tuition

Waiver. Mr. Colwell seconded the motion. Motion carried.

2. Serving Hispanic Students Report – A report dealing with enrollment of Hispanic students was included in Board packets. Ms. Yochum reviewed the report with the

Board, noting that several grants have been written aimed at transitioning students from

ESL courses into college-level/technical courses. Integrating Hispanic students into the

College’s strategic plan to determine how we can better serve this population is a priority. Mr. Warring commented that the Board will want to hold a retreat for planning with the new president and hopes that this issue will become one of the

College’s goals and objectives.


1. 2004 Athletic Graduation Rate – Included in Board packets was a report showing graduation rates of GHC students who are participating in the College’s various sports programs. There are 28 sophomores in our athletic programs this year and twenty are scheduled to graduate (71%). This compares with a 43% graduation rate last year.

2. New Hires in Student Services – Dr. Torgerson reported that Ms. Melissa Barnes has been hired as the new Director of Advising and Counseling and Mr. Brian Shook has accepted a counseling position.

2


1. Operating Budgets for 2004-2005 – The College’s 2004-2005 financial budgets were included in Board packets and presented for approval. Ms. McKinney reviewed the various budgets with the Board and noted the following: a. b. c. d.

College received 20 additional FTE for Worker Retraining.

Negotiated with the faculty union to fully fund increments.

$100,000 was set aside to address improvement objectives.

All fee increases comply with Initiative 601 limitations. e. f.

Student Activities budget included an increase of $14,500 in revenues.

Over half of our grants and contracts budget is for the contract with Stafford

Creek Correctional Center totaling $1,145,407.

After discussion, the following resolutions were adopted:

1. Mr. Colwell moved the Board adopt Resolution No. 15-04, Resolution of the Board of

Grays Harbor College Adopting the Budgets for the Fiscal year 2004-2005. Mr. Hitt seconded the motion. Motion carried.

2. Mr. Hitt moved the Board adopt Resolution No. 16-04, Resolution of the Board of

Trustees of Grays Harbor College Approving Salaries of Exempt Employees for Fiscal year 2004-2005. Mr. Colwell seconded the motion. Motion carried.

3. Ms. Quigg moved the Board adopt Resolution No. 17-04, Resolution of the Board of

Trustees of Grays Harbor College Approving the Professional Salary Schedules for

Fiscal year 2004-2005. Mr. Colwell seconded the motion. Motion carried.

4. Mr. Colwell moved the Board adopt Resolution No. 18-04, Resolution of the Board of

Trustees of Grays Harbor College Approving Salary Rates for Ancillary and other duties for Fiscal year 2004-2005. Ms. Quigg seconded the motion. Motion carried.

VI. Executive Session

The Board entered into executive session at 6:35 p.m. for fifteen minutes.


None



______________________________


_______________________________

John Warring, Chair

3


BOARD OF TRUSTEES RETREAT

September 2, 2004

Members Present: Ms. Carol Carlstad, Ms. Rebecca Chaffee, Mr. Dennis Colwell,

Mr. Bob Hitt, Mr. John Warring

Other Present:

I.

Dr. Ed Brewster, Mr. Sam Magill, Ms. Sandy Zelasko

Introductions and Connections

Dr. Brewster introduced consultant, Mr. Sam Magill, and explained that when he was offered the presidency, he contacted Mr. Magill and asked him to facilitate some meetings focusing on the college’s strategic plan and his transition as president. Mr.

Magill said it is important during this transition time that the Board and the president are working toward the same goals.

II. Leadership Transition

Mr. Magill listed the following traits he feels a leader should bring to a new position:

1.

2.

3.

Become informed

Build connections

Execute with authority

4.

5.

Do not move quickly to make changes

Realize it is a transition not only for the leader but for the staff

III. The Carver Model

Mr. Magill asked the Board for their interpretation of the Carver Model and how it affects their roles as Board members. Ms. Carlstad said the Board follows the basic principles and characteristics of the Carver model which are:

1.

2.

3.

4.

Roles and responsibilities are clearly defined

Board speaks with one voice

Board’s decisions are strategic and have broad long term applicability

Board outlines overall ends but delegates to the CEO.

Ms. Carlstad noted the college has a Board Policy that defines the legal authority of the

Board of Trustees and its operating principles. Mr. Colwell said the Board is responsible for setting policy and making sure those policies are carried out.

Board members discussed Board meeting agenda topics and the importance of them relating to policy governance issues. They agreed they it is beneficial to invite representatives of outside entities for their input regarding issues of importance to the

College.

IV. Objectives

Board members agreed that reaching out to the Hispanic community is a top priority. Dr.

Brewster stated the Title III grant we just received will be a major factor in reaching that goal. Dr. Brewster recently met with the Hispanic Affairs representative from the

Governor’s Office who suggested an advisory committee consisting of community people be formed to address these issues. There are also resources available through the WSU

Partnership for Rural Improvement funding. It was noted that the College needs to reach out to the Native American population as well. Board members asked for regular reports on the progress towards this goal. Ms. Chaffee said she would like to see the Title III objectives tied into the goals and objectives.

V . Strategic Plan

Mr. Magill led a discussion regarding strategic planning. He asked Board members to state what they value most about being a Board member and value about Grays Harbor

College. Some comments expressed were:

1. GHC is the center of the community and provides quality education to Grays

2.

3.

4.

Harbor and Pacific Counties.

GHC addresses community needs.

GHC is the single most important entity that improves lives in our communities.

College has impact on the community, including cultural, economic development, academic transfer and vocational.

The Board reviewed the timeline for the College’s Strategic Plan. They agreed it is important to integrate the Strategic Plan into the goals and objectives, noting that the

Strategic Plan is an evolving document. The president will be responsible for keeping the

Board updated on the Plan and their approval of the process. Dr. Brewster noted that a committee will be formed that will be responsible for overseeing the Plan. Mr. Warring suggested utilizing the Plan in the budget process. Ms. Chaffee stated she hoped the

College will reach out more to residents of Pacific County. Dr. Brewster said input from community members in both counties will be solicited.

VI. President’s Evaluation

Mr. Magill asked Board members what qualities they were looking for in a president and what criteria they wanted to set for his evaluation.

Qualities

Integrity

Honesty

Straight forwardness

Dealing with conflict

Accessible

Evaluation Criteria

Connect with outside community, legislators, State Board personnel, Workforce

Boards, EDCs, School Districts, Chambers, faculty and classified staff unions, Stafford

Creek

Take a leadership role in outside agencies, i.e., Chamber of Commerce

Continue to improve instructional programs, student services, marketing

Dr. Brewster said he has already met with several community leaders and most Coastal

Caucus members. He intends to be active in both Grays Harbor and Pacific Counties.

Board members asked the president to encourage vice presidents to become active in outside agencies as well.

After discussion, the Board asked Dr. Brewster to present a report in six months focusing on his progress on community connections. An overview of goals and objectives will be included in his annual evaluation. At the September 21, 2004 Board meeting, the president will present an outline for his six-month review.

VII. Adjournment





September 21, 2004

I.

Boardroom

Members Present:

Members Absent:

Others Present:

Roll Call

Mr. Brett Granneman, Ms. Nancy McKinney, Ms. Debbie Reynvaan, Mr. Terry Ryan,

Dr. Arlene Torgerson, Ms. Denise Yochum, Ms. Sandy Zelasko

5:30 p.m.

Ms. Carol Carlstad, Ms. Rebecca Chaffee, Mr. Dennis Colwell, Mr. Bob Hitt,

Mr. John Warring

None



It was moved and seconded the minutes from the June 15, 2004 meeting be approved. Motion carried.



1.

2.

3.

Brochure regarding Ilwaco Education Center

Bishop Center flyer for 2004-2005

Thank you note for donation to the Foundation in memory of Phil Doumit

4.

5.

6.

7.

Thank you note from Don Samuelson

Article from The Daily World regarding GHC carpentry program

Articles regarding Rebecca Chaffee appointment to the Board

Articles regarding Ilwaco Education Center

8.

9.

Article regarding award of Title III grant

Copy of Washington CEO special section, open to GHC’s ad

IV. Reports

A. Trustees’ Report (Ms. Carol Carlstad)

1. New Trustee Orientation and TACTC meeting - Ms. Chaffee and Dr. Brewster will attend the New Trustee Orientation meeting September 28 in Seattle. All Board members plus Dr. Brewster will attend the TACTC meeting September 29.

2. ACCT Meeting - Dr. Brewster, Ms. Carlstad, Ms. Chaffee, Mr. Colwell, Mr. Hitt and

Ms. Zelasko will attend the ACCT meeting October 5 – 10.

B.

2.

3.

Student Government Report (Mr. Brett Granneman)

ASGHC Vice President, Mr. Brett Granneman represented student government. He reported on the following:

1. Several student government leaders attended the Council of Unions and Student

Programs conference in Wenatchee.

Freshman elections will be held October 14.

Club Fair was September 14. Information on student clubs, athletics and future events was available.

1

C.

D.

E.


Dr. Brewster noted that Mr. Kuester is still the Faculty President, but a new faculty president will be elected soon.

President’s Report (Dr. Ed Brewster)

1. Title III Activity Objectives and Budget Summaries – Dr. Brewster reported that Ms.

Diane Smith has been appointed as full-time Title III Director and Activity Director.

She will continue in her role as Athletic Director until a replacement is hired. The grant will provide $365,000 per year for five years to strengthen the College. It will focus on retention and transition of students into college-level courses.

2. Update on Ilwaco – A fund-raising campaign is underway to raise funds for the

College’s new education center in Ilwaco. Dr. Brewster noted that after reviewing the initial design of the building, it was determined the size needed to be increased for future growth. An unfinished second story will be added to the facility. To date, the

GHC Foundation has contributed $50,000 towards the project and has agreed to an additional $50,000 in matching funds if another donor can be found to contribute

$50,000. In addition, the College has solicited several other Foundations and has applied for a Community Development Block grant through CTED.

3. General Information – Dr. Brewster reported on the following items of interest: a. b. c. d. e. f.

Mr. Mario Winkelman, GHC maintenance employee, was selected as classified employee of the month for Summer Quarter.

GHC student, Mr. Carl Madsen, has been awarded a Coca Cola scholarship in the amount of $1,000. This is a very competitive scholarship and the first time a GHC student has been a recipient.

The Governor’s Office called to announce that Ms. Fawn Sharp Malvini has been appointed as a GHC trustee to replace Mr. Bob Hitt whose term will expire October 15, 2004.

Mr. Jim Ellis, GHC accountant, is retiring September 30.

Two former GHC instructors, Mr. William VanVactor and Mrs. Virginia

Adams, and one current instructor, Ms. Adelaide Hajduk, recently died.

Copies of a letter from Ms. Lynne Glore requesting a donation from the Board for the Ilwaco project was distributed.


1. Accreditation Update - Ms. Yochum reported we are in the final stages of completing our focused interim report in preparation for the accreditation evaluator’s visit October

21. She stated that faculty have made excellent progress in addressing concerns stated in our previous accreditation visit. Board members will receive copies of the finalized report prior to the October Board meeting.

2. Board Policy 613, Personnel, All Employees, Qualifications, Employment, Evaluation -

Ms. Yochum reported Board Policy 613 needs to be revised in order to reflect current practices because the State Board for Community and Technical Colleges adopted new requirements for professional and technical faculty. GHC is developing a certification process that will meet these guidelines. After discussion, Mr. Colwell moved the

Board adopted revised BP 613, Personnel, All Employees, Qualifications,

Employment, Evaluation. Mr. Warring seconded the motion. Motion carried.

2


1. Enrollment – Dr. Torgerson reported that final Summer Quarter FTE count was 497, which is the highest Summer Quarter enrollment we have had in several years. Fall

Quarter enrollment is still on-going and appears to be similar to last year this time.

2. Graduate Survey Results – Last June, graduating students were invited to a breakfast and asked to complete a survey dealing with their experiences at GHC. In addition, surveys were mailed to graduates who did not attend the breakfast. Results have been tabulated and that report was included in Board packets. The overall satisfaction rate was 90%. Results have been shared with faculty and staff and areas needing improvement have been identified. Ms. Chaffee asked if we have ever surveyed students a few years after they have graduated. Ms. Yochum replied that we have not.

Ms. Carlstad asked how we compare to other colleges in the State. Ms. Reynvaan responded that she will contact her colleagues and ask them to share survey results.

3. Timberline – Dr. Torgerson reported because we have had a difficult time finding an advisor for the College newspaper, and a low level of student interest in participating, it has been decided to temporary suspend producing the Timberline.


1. Budget Status for Fiscal Year June 30, 2004 – The following documents were included in Board packets: a. b. c.

Budget status for State General by Object of Expenditure

Budget status for State General by Program

Capital Budget Status d. Budget Status for Associated Students Fund

Ms. McKinney stated we achieved our goal of having $100,000 to carry forward. She reviewed the information with Board members and stated that we ended the year in a strong financial position.

2. Changes to Payments for Board Members – Ms. McKinney informed the Board that due to a directive from the Office of Financial Management, it is necessary to change the method of paying stipends to Board members. Effective September, 2004, payments will be treated as taxable compensation. Travel reimbursement will remain the same.


The Board entered into executive session at 7:05p.m. and reconvened at 7:30 p.m.


None



______________________________

Edward J. Brewster, Secretary

_______________________________

Carol Carlstad, Chair

3




October 19, 2004

I.

Boardroom

Members Present:

Members Absent:

Others Present:

Roll Call

Dr. Ed Brewster, Mr. Brett Granneman, Ms. Nancy McKinney, Mr. Terry Ryan,

Ms. Denise Yochum, Ms. Sandy Zelasko

5:30 p.m.

Ms. Carol Carlstad, Ms. Rebecca Chaffee, Mr. Dennis Colwell, Ms. Fawn Sharp,

Mr. John Warring

None



Minutes from the September 2, 2004 retreat and the September 21 Board meeting were presented for approval. Two corrections were noted. There was a misspelling on Mr. Sam McGill’s name on the

September 2 minutes and a misspelling of Ms. Chaffee’s name in the September 21 minutes. It was moved and seconded the minutes from the September 2 retreat and the September 21 meeting be approved as amended. Motion carried with Ms. Sharp abstaining.



1.

Newspaper article regarding Ms. Fawn Sharp’s appointment as GHC Trustee

2.

Services for GHC Night Students

3.

Newspaper article regarding GHC renewable energy effort

4.

Article regarding GHC Library tapestry

5.

Newspaper article regarding Title III grant

6.

Correspondence with Mr. Chuck Hoonan

7.

Letter from president of Peninsula College regarding Natural Resource Management

8.

E-mail from Title III consultant

9.

E-mail regarding GHC vocational department

10.

Thank you from Grays Harbor EDC

11.

Letter to Ms. Linda Kim, GHC instructor at Stafford Creek

12.

Monthly calendar


New faculty, staff and exempt personnel joined the Board for dinner prior to the meeting.

V. Reports


1. TACTC Meeting – September 29, 2004 – Members that attended the meeting said they enjoyed sessions on system Legislative requests, recruitment and retention, and polling data for the upcoming election. Dr. Brewster distributed an updated version of the

WACTC legislative requests.

1

B.

C.

D.

2. ACCT Meeting – October 5 – 10, 2004 – Several Board members and Dr. Brewster and

Ms. Zelasko attended the recent ACCT meeting. Dr. Brewster and Board Chair, Ms.

Carlstad attended an informative session on CEO and Board relationships. Mr. Colwell said the main focus of the meeting was on vocational education/workforce/economic development. Ms. Chaffee stated she hopes the College will work with both Pacific and Grays Harbor Counties on strengthening economic development and serving the needs of the community. Ms. Carlstad reported a local group called Li

2 ght has been formed that is addressing several issues including economic development and education. Meetings are open to the public.


1.

ASGHC vice president, Mr. Granneman, represented student government. He reported that there are five freshman senator positions up for election.

2. ASGHC is sponsoring a charity dinner November 19 at the Rotary Log Pavilion.

Proceeds will be donated to the Coastal Community Action Program.

Faculty Report (Ms. Lynne Lerych)

Ms. Lerych reported that faculty are off to a good start and looking forward to the accreditation visit.


1. Statewide Classified Staff Negotiations – Negotiations have been completed between the Governor’s Office and the major statewide classified staff unions with agreement reached among the parties. The contract will not take effect until approved by the

Legislature. Dr. Brewster suggested that Mr. Halverstadt, GHC Chief of Human

Resources, be invited to attend a future Board meeting to present a more detailed report.

2. General Information a. Ilwaco Education Center – Fund-raising efforts are continuing for the Ilwaco

Education Center. Since the last Board meeting, the Pacific County

Commissioners have approved a donation of $50,000 towards the project. The goal is to raise $350,000. b. Stafford Creek – Negotiations regarding FTE are continuing with the

Department of Corrections. DOC has given us a target number and we have asked for permission to switch some of our enrollment emphasis in order to meet that target. c. d.

Title III - Ms. Diane Smith will manage the Title III project on a full-time basis. She will relinquish her teaching and athletic director duties during this time. We are currently advertising for an athletic director/teaching position.

The Board will honor retired Board members, Mr. Bob Hitt and Ms. Kathy

Quigg at a celebration at the Colwell home November 7.

2

E.

F.

G.


1. Accreditation Update – Ms. Yochum reported our interim accreditation visit will be

October 21. The evaluator is Mr. Danny Gonzales. Ms. Yochum emphasized how faculty had responded positively to the Commission’s recommendation regarding educational assessment. The exit interview will be at 2:15 p.m. in the Boardroom.

Board members are welcome to attend.

2. Employer Needs Survey – Mr. Warring said he understands the College is conducting an employer needs survey. He asked that the results be reported at the next Board meeting.


1. Enrollment – Dr. Brewster reported for Dr. Torgerson in her absence. He noted the following enrollment numbers: a. Our cumulative annual overall enrollment is up 4% from this time last year. b. c. d.

Fall enrollment is down approximately 25 FTE from last year at this time.

$25.00 ABE fee has not affected enrollment.

Enrollment is down in academic transfer and professional technical. e. f.

Other state colleges are reporting 3 to 8% decreases in enrollment.

Worker retraining enrollment is down throughout the state.

Mr. Warring said it would be helpful to him if enrollment data was presented in line graph form which shows historical trends.

Vice President for Administrative Services (Ms. Nancy McKinney)

1. Faculty Excellence Fund Report – The balance in the Faculty Excellence account has increased since last year because of improved market conditions. Two reports were included in the Board packet: a summary of activities in the fund since its inception, and a report that reconciles the activity in the bank account and the Foundation’s checking account. Ms. McKinney suggested a figure of $15,000 for this year’s awards.

The Board will determine the amount at the November Board meeting.

2. Grants and Contracts – Responding to a request from a prior Board meeting, Ms.

McKinney gave a report of the College’s grants and contracts process, including how we budget for grants and contracts and what programs these funds support.

Ms. Sharp noted that the Quinault Indian Nation has funds available earmarked for programs that benefit communities. She will provide the name of the contact person so the College can request an application.

3.

4.

Local Funds and Reserves – A cash position analysis report was included in Board packets. Ms. McKinney explained that there are several different kinds of funds; for example, funds that come from tuition, fees, self-supporting activities, student fees, and

Running Start. After discussion, Ms. McKinney was asked to bring a draft of a Board

Policy regarding reserve funds to the next Board meeting.

New Fee – Ms. McKinney reminded the Board that all fees charged to students have to be approved by the Board. We are offering new courses for Marine Electrical in

Winter Quarter that will require a lab fee. Mr. Colwell moved the Board approve the proposed fee. Mr. Warring seconded the motion. Motion carried.

3

5. New Instructional Building - Ms. McKinney presented an update on the new instructional building schedule. The bid process will begin in January, 2005 and construction scheduled to commence February 28. The target date for completion is

November, 2006.

Ms. Carlstad suggested the Board meet the third Tuesday in December for a holiday celebration. Ms.

Zelasko will make the arrangements.


None


None



______________________________ _______________________________

Edward J. Brewster, Secretary Carol Carlstad, Chair

4




November 15, 2004

Boardroom

Members Present:

Members Absent:

Others Present:

Ms. Carol Carlstad, Ms. Rebecca Chaffee, Mr. Dennis Colwell, Ms. Fawn Sharp,

Mr. John Warring

None

5:30 p.m.

Ms. Nicole Amlin, Dr. Ed Brewster, Mr. Brett Granneman, Ms. Lynne Lerych,

Ms. Nancy McKinney, Mr. Erik Sandgren, Dr. Arlene Torgerson, Ms. Denise Yochum,

Ms. Sandy Zelasko

I.

II.

Roll Call



It was moved and seconded the minutes from the October 19, 2004 meeting be approved. Motion carried.



1.

2.

3.

4.

5.

10/13/04 Article from The Chinook Observer regarding Ilwaco site



10/21/04 article from The Daily World regarding GHC piano instructor

10/21/04 article from The Montesano Vidette and 10/29/04 article from The Daily

World regarding GHC student Carl Mattson receiving a Coke scholarship


1. “Crosscurrents Publication” - Mr. Erik Sandgren, GHC art instructor, distributed copies of the Washington Community and Technical Colleges Humanities Association publication, “Crosscurrents.” Mr. Sandgren is featured in the publication. He explained it is the only college-based humanities association in the nation and that this year the entire GHC humanities division attended the state-wide conference. The association is supported by dues and Mr. Sandgren expressed appreciate for the college’s support.

2. Marketing Award – Dr. Torgerson reported the College received a Paragon Award from the National Collegiate Publishing and Marketing Association. We received a regional award for our catalog on CD. Ms. DeVerse, Associate Dean for Student Services, spearheaded the effort.

1

V. Board Development - Washington State University Programs

Ms. Nicole Amlin, WSU Learning Center Coordinator, reported on the various programs available to Grays Harbor and Pacific County students through Washington State University.

Eight bachelor degrees plus several certificate programs are offered through Distance Degree

Programs. They also offer a Collaborative Teacher Education Program which allows students who have their AA degree the opportunity to earn a teaching certificate. To date, the Learning

Center has graduated 108 students. Dr. Brewster noted that WSU is the number one transfer institution for students leaving GHC.


The Board entered into executive session at 6:30 p.m. for approximately twenty minutes. The meeting reconvened at 6:50 p.m.


None

VIII. Reports


1. December Board Meeting - After discussion, it was decided that in lieu of a December

Board meeting, the Board would meet for a holiday celebration. Ms. Zelasko will make the arrangements.

2. ACCT Legislative Seminar – Ms. Carlstad asked Board members who plan to attend the ACCT Legislative Seminar in February to contact Ms. Zelasko as soon as possible so she can make the necessary arrangements.

3. Ms. Carlstad asked if Board members had anything additional to report. a. Ms. Chaffee reported that she was impressed when a university representative that had visited her son’s high school class contacted her and her husband and made an appointment to come to their home and share information regarding attending that school, and wondered if the one-on-one approach with parents would work for GHC. Dr. Torgerson responded that we have student ambassadors who call students within ten days after receiving their application. b. Ms. Chaffee stated she would be interested in a GHC student becoming an intern at the Port of Ilwaco. c. Mr. Colwell asked if Board members were interested in contributing to the

Ilwaco Education Center building fund. After discussion, Mr. Warring moved the Board contribute $1,000 to the fund. Mr. Colwell seconded the motion.

Motion carried. d. Ms. Carlstad asked for volunteers to serve on the TACTC executive and legislative committees. Mr. Warring stated he would represent the Board on the Executive Committee and Mr. Colwell volunteered to continue on the

Legislative Committee. Ms. Carlstad suggested when the Board elects officers at its June meeting, committee appointments be made at that time.

2

B.

C.

D.

E.


1. Student Government sponsored Spirit Week October 25 – 29. Students and faculty

2. participated in a Halloween costume contest.

ASGHC Charity Dinner will be November 19 th

from 5:00 – 7:30 p.m. at the Rotary

Log Pavilion. All proceeds will go to the Coastal Community Action Program.

3. Freshman Senate elections were held October 13. There is now a full council.

Faculty Report (Ms. Lynne Lerych)

Ms. Lerych reported faculty are preparing for contract negotiations. Training and formal negotiations will begin Winter Quarter. Dr. Brewster noted that he and Ms. Yochum will attend the training session but will not be part of the negotiation team.


1. Strategic Planning – An update on the College’s strategic planning process was included in Board packets. Dr. Brewster reported that the Strategic Planning

Committee is in the process of hiring a consultant to work with the College and the community to develop a strategic plan. Interviews will be held December 15 and the process should begin in January and be completed by June, 2005.

2. Other Items for Consideration a. The Athletic Director position had previously been advertised as a full-time position that included part-time teaching and part-time athletic director. It has been re-advertised as either a full-time position, which would include the teaching, or a part-time athletic director position only. b. The Ilwaco Education Center recently received $50,000 from the Templin

Foundation and $25,000 from the Bishop Foundation for their new facility. A community block grant for $400,000 is being submitted this week. c. d.

State audit has been completed and the formal exit interview will be November

24. There will be some management suggestions and one finding. The finding is a system problem that has been corrected.

Word has been received that long-time GHC employee, Marianne Lewis died recently. e. The GHC Fitness Lab will be open to all students, faculty and staff, regardless of whether or not they are enrolled in a fitness class. Student government contributed $1,000 a quarter for equipment replacement. That will be matched by the College.


1. Accreditation Update – The evaluator’s draft focused interim accreditation report was included in Board packets. Ms. Yochum noted it was very positive.

2. Employer Needs Assessment and Graduate Survey - Ms. Yochum reported that

Workforce Education received a grant to conduct an assessment of local area employer needs. Several employers were interviewed regarding their perceptions of the effectiveness of the training our graduates received. A copy of the results was included in Board packets. Ms. Chaffee said it would be helpful if there had been a summary that described what was being assessed.

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1. Enrollment – Dr. Torgerson reported enrollment is down approximately 2%, which is typical throughout the state. Workforce Retraining, ABE and business courses are low.

The biggest drop in enrollment is in the 21 – 39 age group.

2. Student Services Annual Report – The 2003-2004 Student Services Annual Report was included in Board packets. It provides an overview of activities and services in the

Student Services area. Dr. Brewster added that it is a comprehensive planning and assessment process that is a model we may want to consider for our strategic planning document.


1. College Reserve Policy – Included in Board packets was a draft of Board Policy 106,

College Reserve Policy. Ms. McKinney reviewed the draft with the Board and asked for input. It will go before the President’s Cabinet for review and presented at the

January, 2005 Board of Trustees’ meeting for action.

2. Budget Status Report: The following financial reports were included in Board packets: a. b. c. d. e.

State General Fund by Object of Expenditure

State General Fund by Program

Multi-year Comparison of Tuition Collected

Budget Status for Associated Student Fund

Capital Budget Status

Ms. McKinney reviewed the information with Board members.

3. Faculty Excellence Funds – Ms. McKinney reminded the Board they needed to determine the amount of funds to be expended for faculty development and President’s

Excellence awards. She reviewed the status of the faculty excellence account and recommended $15,000 be used for awards this year. After discussion, Mr. Warring moved the Board approve expend $15,000 for faculty excellence awards and president’s excellence awards this year. Ms. Chaffee seconded the motion. Motion carried.

IX.

Executive Session

The Board entered into executive session at 8:15 p.m. for approximately 45 minutes.

X. Action Items as a Result of the Executive Session

Mr. Warring moved the Board adopt Resolution No. 14-04, Resolution of the Board of Trustees of

Grays Harbor College Renewing Faculty Appointment and Granting Tenure to Ms. Monica Todd. Mr.

Colwell seconded the motion. Motion carried.

XI. Adjournment


______________________________

Edward J. Brewster, Secretary

_______________________________

Carol Carlstad, Chair

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GRAYS HARBOR COLLEGE Aberdeen, Washington Special Meeting of the Board of Trustees

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