BOARD OF EDUCATION
SCHOOL DISTRICT NO. 67 (OKANAGAN SKAHA)
MINUTES OF THE REGULAR BOARD OF EDUCATION MEETING
HELD ON MONDAY, OCTOBER 5, 2009, AT 6:30 P.M.
AT THE SCHOOL BOARD OFFICE
MINUTES
IN ATTENDANCE
Larry Little, Chair
Ginny Manning, Vice Chair
Shelley Clarke, Trustee
Connie Denesiuk, Trustee
David Perry, Trustee
Tom Siddon, Trustee
Linda Van Alphen, Trustee
Wendy Hyer, Superintendent of Schools
Frank Regehr, Secretary-Treasurer
Dave Burgoyne, Assistant Superintendent
Ron Shongrunden, Director of Finance and Information Technology
John Hickling, Director of Maintenance
Pam Butters, Director of Instruction
Tom Schimmer, District Principal
Daphne Adey, Executive Assistant
1.0
CALL TO ORDER
Chairman Little called the meeting to order at 6:30 p.m.
2.0
ADOPTION OF AGENDA
MOTION:
Perry/Denesiuk that the agenda and addendum be adopted.
CARRIED
3.0
PRESENTATIONS BY SCHOOLS AND/OR STUDENTS
3.1
Hoops for Hearts 2009 Award – KVR Middle School
Suzette Pugh, Area Manager of Hoops for Hearts presented KVR Middle School with the
prestigious Heart and Stroke Foundation Outstanding Achievement Award Silver Level
for their participation in the Hoops for Hearts Program. Ms. Pugh added the school has
been involved with the program for a number of years and raised nearly $7,400 during
this past year alone. Jeff Goodis, the teacher who coordinates this program, and former
students, Karli Caron and Lisa Welch, described the program, the benefits, and their work
in achieving this accomplishment.
Following a number of questions and comments, Mr. Goodis and the students were
congratulated for their efforts and leadership shown for this program.
“Working Together for Student Success”
School District No. 67 (Okanagan Skaha)
3.2
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Minutes of Regular School Board Meeting – October 5, 2009
The Bridge Program – Summerland Secondary School
Sarah James, teacher of the Bridge Program, provided an overview of the Bridge
program at Summerland Secondary School noting the impact the program has had in
regards to improving students’ transitions and success in completing school. The
program was designed to assist grade 9 students who have academic and/or social
challenges that may put them at risk while transitioning from their grade 8 to grade 9
year.
Trustees extended appreciation for making a difference in the lives of the students and
thanked Ms. James for the presentation.
4.0
RECEIVING OF DELEGATIONS AND GUESTS
5.0
APPROVAL OF PREVIOUS MINUTES
MOTION:
Manning/Van Alphen that the minutes of the regular meeting held on September
14, 2009 and special meeting held on September 29, 2009 be approved.
CARRIED
6.0
REPORT FROM CLOSED MEETING
The following items were discussed at the closed meeting held on September 14, 2009:
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7.0
Received reports from the Shatford liaison committee; the buildings, grounds, safety, and
transportation committee; and the finance and management committee;
Approved that the minutes of the Shatford liaison committee may be circulated in public;
Confirmed teaching and CUPE staff changes;
Discussed timelines for an official opening ceremony at Penticton Secondary School;
Received an update on personnel;
Received information related to student suspensions;
Received information related to a meeting with Inspector Haugli;
Received information related to the 2009 summer leadership conference.
CORRESPONDENCE
7.1
Summary of Copies of Letters to the Board
Copies of the letters to the Board listed below are available in the trustee reading file:
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CUPE 523 Okanagan Skaha to the Minister of Education regarding the Ministry’s
recent decision to eliminate the 2009-10 annual facilities grants, the refusal to
pay the lease with the Conseil Scolaire Francophone estimated at $120,000, and
the $49,000 pull-back of 2008-09 student operating grant monies already paid;
CUPE 523 Okanagan Skaha to Honourable Bill Barisoff regarding the recent
decision by the Minister of Education to cut the annual facilities grant, to take
back the 2008-09 $49,000 student operating grant monies, and to refuse to pay
the lease with the Conseil Scolaire Francophone;
School District No. 68 (Nanaimo-Ladysmith) to the Minister of Education and
Minister of Finance regarding the impact of the recent announcement that there
would be no annual facilities grant funding for 2009-10;
School District No. 38 (Richmond) to the Minister of Education requesting the
Minister of Education provide funds for the boiler replacement at Mitchell
Elementary School considering it is an emergent safety issue;
School District No. 47 (Powell River) to the Minister of Education regarding the
recent elimination of the annual facilities grant;
“Working Together for Student Success”
School District No. 67 (Okanagan Skaha)
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Minutes of Regular School Board Meeting – October 5, 2009
School District No. 73 (Kamloops/Thompson) to the Minister of Education
regarding the recent funding announcements affecting the 2009-10 operating
budget;
School District No. 39 (Vancouver) to the Minister of Education requesting that
the Province of BC provide boards of education with adequate funding to cover
the cost of increased MSP premiums for employees, ensure that boards of
education are provided with adequate funding from the Ministry of Health to
cover board costs related to H1N1 to cover measures as recommended by the
Provincial Health Officer, ensure that boards of education are provided with the
75% rebate that will be made available to municipalities in the event that the
proposed Harmonized Sales Tax is legislated, and amend legislation so that
boards of education can carry a budget deficit;
School District No. 42 (Maple Ridge-Pitt Meadows) to the Minister of Education
expressing disappointment with the current handling of the grants for education
in this province including cuts to school sports programs and PAC grants, under
funding of negotiated salary increases, and increases to MSP premiums;
School District No. 42 (Maple Ridge-Pitt Meadows) to the Minister of Finance
requesting exemption from the future Harmonization Sales Tax for all school
districts in the province of BC;
School District No. 44 (North Vancouver) board of education and partner groups
to the Minister of Education regarding the recent cancellation of the 2009-10
annual facilities grant;
School District No. 43 (Coquitlam) to the Minister of Education regarding the
recent decision to cancel the 2009-10 annual facilities grant;
School District No. 23 (Central Okanagan) to the Minister of Education regarding
the cancellation of the 2009-10 annual facility grant;
School District No. 28 (Quesnel) to the federal Minister of Finance expressing
concern regarding the inequity between boards of education and other local
governments requirement to pay a Goods and Services Tax (GST);
School District No. 28 (Quesnel) news release from partner groups calling for the
provincial government to reinstate funding;
School District No. 38 (Richmond) to the City of Richmond requesting that the
City of Richmond not support three motions related to the disposal of school land
that will be submitted by local governments to the Union of BC Municipalities
annual general meeting;
School District No. 39 (Vancouver) to the Minister of Health requesting the
Ministry of Health reimburse the school district for measures put in place this fall
related to the spread of H1N1 influenza A in the community;
School District No. 39 (Vancouver) to the President of BCSTA requesting the
BCSTA develop a province-wide advocacy plan to respond to the cancellation of
the AFG program and other proposed cuts to boards of education;
School District No. 39 (Vancouver) to the Minister of Education requesting that
prior to the implementation of the all-day Kindergarten program as outlined in the
September 1, 2009 Budget Update, the Minister of Education consult with the
BCSTA, Coalition of Child Care Advocates, and boards of education to develop a
comprehensive plan for developing and implementing the program, and that the
plan include a fully funded budget plan that takes into account human resources,
facilities, curriculum, and related matters;
School District No. 39 (Vancouver) to the Minister of Education requesting the
province of BC reinstate the $20 per-student grant available to school parent
advisory councils;
School District No. 68 (Nanaimo-Ladysmith) to the City of Nanaimo, Regional
District of Nanaimo, District of Lantzville, and Town of Ladysmith requesting that
the three motions related to surplus school lands and facilities not be supported
at the UBCM annual general meeting;
School District No. 75 (Mission) to the Minister of Education requesting that
government consider legislative change that fully recognizes the primary role of
school districts to manage the educational assets within their own communities;
“Working Together for Student Success”
School District No. 67 (Okanagan Skaha)
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Minutes of Regular School Board Meeting – October 5, 2009
School District No. 75 (Mission) to the Minister of Education related to the
cancellation of the 2009-10 annual facility grant;
School District No. 38 (Richmond) to the Minister of Education requesting
deferral of the implementation of full-day kindergarten;
School District No. 39 (Vancouver) to the Minister of Education requesting that
the annual facilities grant funding be reinstated and clear commitment to its
future be provided so that districts are able to appropriately plan and manage the
infrastructure upgrades and replacements that are requested of districts;
School District No. 43 (Coquitlam) to the Minister of Education expressing
disappointment regarding the decision of the Ministry to cancel the 2009-10
annual facilities grant;
School District No. 57 (Prince George) to the Minister of Education expressing
confusion, frustration, and despair that the board and its broader community are
feeling as a result of recent funding changes;
School District No. 20 (Kootenay-Columbia) to the Minister of Education
regarding the recent cancellation of the annual facilities grant;
School District No. 20 (Kootenay-Columbia) to the Mayor of the City of Castlegar
and neighbouring municipalities requesting an amendment be added to the
motions being presented at the UBCM annual general meeting, stating that
municipalities retain school districts as holding partners so that if such lands or
assets are sold or developed for profit, then school districts share in the profits,
and should school districts require such lands or assets in the future for students
then they should have the option of first refusal to purchase at the original price;
School District No. 51 (Boundary) to the Minister of Education expressing
disappointment in the decision by the Ministry of Education to cancel the 2009-10
annual facilities grant;
School District No. 91 (Nechako Lakes) to the Minister of Education regarding
the elimination of the annual facility grant and the lack of consultation regarding
this decision.
MOTION:
Denesiuk/Perry that the correspondence be received.
CARRIED
It was noted that the majority of the correspondence was related to the recent funding
changes and that the SD67 letter to the Minister of Education was circulated to other
school districts. It was suggested that MLA Bill Barisoff should be invited to the next
board of education meeting and that the Board’s concerns regarding funding should be
submitted to the standing committee on education.
8.0
REPORT OF COMMITTEES
8.1
Buildings, Grounds, Safety and Transportation Committee
Trustee Little reported on the buildings, grounds, safety and transportation committee
meeting held on September 23, 2009:
a.
Naramata Co-op Garden Society
Chair Little welcomed Naramata Elementary School Principal Jeff Redden and
representatives of the Garden Society, Catherine Provost, Dennis Evans, and Julie
Young. Comments regarding the proposal were provided by each of the
representatives in addition to a written proposal. Comments included:
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A long agricultural history of Naramata;
A commitment from many community members to support the garden
including summer maintenance;
Opportunity for student and community learning, seminars;
Observation that community involvement will help reduce vandalism;
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School District No. 67 (Okanagan Skaha)
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Minutes of Regular School Board Meeting – October 5, 2009
Benefits can include self esteem, sense of community and young students
connecting with elders;
Recognition of the need to provide animal fencing, wash stand in garden,
raised beds and imported soil;
Expectation the school and school washrooms are off limits.
Trustees expressed a number of positive comments noting the thorough written
proposal provided to trustees.
In supporting that further review of the proposal be made, it was noted that
implications for other schools be considered, issues to provide water or electricity,
and safety of any construction materials including any fencing and access issues
while school is in session.
The committee supported further review of this request.
b.
Penticton Secondary School – Telescope
Secretary-Treasurer Regehr advised the committee that since discussed at the
March 4, 2009 buildings, grounds, safety, and transportation committee meeting,
Mr. Gowe has provided a number of measurements of night time light levels on the
Penticton Secondary School site. The lowest levels measured were found at the
front of the Ellis building. The committee was previously presented with a building
code review that described a number of requirements if a student observatory were
located on the Penticton Secondary School roof. The committee discussed
location options for an observatory, questioned if a new code review might identify
fewer code requirements, and encouragement to locate the observatory at
Penticton Secondary School. The committee was advised staff will continue work
to try and find an acceptable solution.
It was further noted that a meeting was held with Mr. Gowe and Mr. Bidlake last week
and a location on the site will be explored for the observatory.
In response to a trustee question regarding a meeting with Penticton City Council, Mr.
Regehr advised that it was expected the consultant for the Shatford liaison committee
would meet with council by the end of September and that a meeting with trustees would
follow that. To date, no date has been established for the meeting.
MOTION:
8.2
Van Alphen/Perry that the report of the buildings, grounds, safety and
transportation committee be received.
CARRIED
Education Committee
Trustee Van Alphen reported regarding the education committee meeting held on
September 29, 2009:
a.
Health Behavior in School-Aged Children Study: 2009-10
Superintendent Hyer advised that School District No. 67 (Okanagan Skaha) has
been invited to participate in the eighth international survey on the health status of
young people. This is a cross-national study that takes place every four years and
is conducted under the auspices of the World Health Organization. Queen’s
University will conduct the actual survey for the WHO.
The findings will increase understanding about the health behaviours of young
people and will be used to promote good health practices among youth and to
influence policy around youth and school health in Canada.
Two schools in our district have been selected to participate in the survey, and
between these two schools, one class of each grade from Grades 6 through 10 will
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School District No. 67 (Okanagan Skaha)
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Minutes of Regular School Board Meeting – October 5, 2009
participate in the survey. It is estimated the questionnaire will take approximately
60 minutes.
Trustees noted the questions were similar to those asked in the McCreary report
and supported participation in the survey as well as inclusion of the four questions
related to the student’s sexual activity.
MOTION:
b.
Van Alphen/Manning that the Board of Education approve the participation
of McNicoll Park Middle School and Summerland Secondary School in the
Health Behavior in School-Aged Children Study: 2009-10, including
inclusion of all questions.
CARRIED
Summer Leadership Conference
At the Regular School Board Meeting held September 14, 2009, the Board of
Education reviewed items related to the 2009 Summer Leadership Conference. In
light of the resignation of Gary Doi as Conference Coordinator, the discussion
regarding the review of the Summer Leadership Conference for 2010 was deferred
to the education committee meeting.
Chairman Little advised that in an effort to clarify some ambiguity related to the
summer leadership conference, the Board has authorized release of the in-camera
minutes from the January 7 and 28 and February 3, 2009 finance and management
committee meetings and January 12 and February 9, 2009 in-camera board of
education meetings. Mr. Little added the Board supported the proposed contract
and noted it would be reviewed in September 2009 when financial information
related to the 2009 conference was received. Mr. Little further added that $8,450
have been paid in deposits to secure speakers for 2010 and it may not be possible
to get a refund on these deposits should the 2010 conference be cancelled.
During discussion, trustees noted the great success of the past conferences, the
leadership offered by Mr. Doi towards the conference, and the uniqueness of the
conference. Funding challenges throughout the province and Alberta which may
cause fewer attendees at a future conference, lack of support for sponsors, and the
need to focus on the many other challenges facing the district were also discussed.
Trustees also acknowledged some mistakes made during the process and
suggested that purchasing procedures should be reviewed by the policy
committee. It was also suggested that the district consider holding a mini
conference organized by a committee outside the professional development
committee and which would be comprised of teachers, CUPE support staff, district
staff, and parent representatives.
Secretary-Treasurer Regehr distributed a statement of income and expenses
related to the 2009 Summer Leadership Conference which included revenue of
$257,883 and expenses amounting to $210,457. Also distributed was a copy of
the purchase order created as a discussion document for the Board. Mr. Regehr
added this document remained internal within the district and was not distributed to
Mr. Doi.
In response to a suggestion that the accumulated funds from the past conferences
go towards class size and composition, it was agreed that in light of the recent
funding changes, the allocation of these accumulated funds would be decided
during the recalculation of the budget.
MOTION:
Van Alphen/Manning that the Summer Leadership Conference be
cancelled, that Chairman Little will approach partner groups to see if there
is a will to hold a mini conference, and that accumulated conference
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School District No. 67 (Okanagan Skaha)
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Minutes of Regular School Board Meeting – October 5, 2009
surplus funds be used toward funding reductions and be considered during
the final 2009-10 budget submission.
During discussion on the motion, trustees commented the accumulated funds from past
conferences should be used towards other items than funding reductions and that Policy
No. 600 should be reviewed related to use of electronic signatures, purchasing and
tendering procedures. The positive aspects of the summer leadership conference, the
possibility of holding a one-day conference, and consultation with partner groups on how
the funds will be utilized were also discussed.
AMENDMENT:
9.0
Denesiuk/Van Alphen that the motion be amended into separate
resolutions: one to look at reviewing the conference and a second
on how the accumulated conference funds will be utilized.
CARRIED
MOTION:
Perry/Siddon that the summer leadership conference be reconsidered and
that Chairman Little will approach partner groups to see if there is a will to
be involved in a conference of this nature.
CARRIED
MOTION:
Van Alphen/Clarke that use of accumulated conference funds be
considered by a joint partner committee for further consideration by the
education committee.
CARRIED
MOTION:
Van Alphen/Manning that purchasing procedures be referred to the policy
committee for review.
CARRIED
MOTION:
Van Alphen/Denesiuk that the report of the education committee be
received.
CARRIED
REPORT OF SECRETARY-TREASURER
9.1
Penticton Secondary School Reconstruction
Director of Maintenance Hickling reviewed information related to progress of
reconstruction at Penticton Secondary School which indicated that a number of
deficiencies in the main building remain and the architect has given the contractor notice
to complete the outstanding deficiencies. Custom millwork installation continues with
SD67 staff. Most deficiencies in the Ellis building and links to the main school are now
completed. Substantial completion is expected for mid-October for the parking lot, tennis
courts, and sports court. The tennis courts and sports court are currently locked pending
installation of safety handrails at the stair landings at the entrance gates, and light
standards are still to be installed. Irrigation quotes have been received for the
landscaping but the tender is not yet awarded. Some trees will be removed along
Jermyn Avenue and Main Street and will be replaced with new trees. New trees will also
parallel the main sidewalk entry from Eckhardt Avenue. Mr. Hickling added some fencing
and clean up still needs to be completed around the Shatford site and the district is
planning for the parking lot and site work near the Penticton Alternate School and
Penticton Learning Centre.
9.2
Financial Report
Secretary-Treasurer Regehr reviewed the financial report to September 30, 2009
provided in the agenda package, noting this is the first report of this fiscal year. It was
noted the range of expenditures are reflective of the staff time reported in the teaching
and other staffing accounts.
“Working Together for Student Success”
School District No. 67 (Okanagan Skaha)
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Minutes of Regular School Board Meeting – October 5, 2009
SUPERINTENDENT OF SCHOOLS
10.1
10.2
Student Achievement
a.
Ministry of Education – District Visit
Superintendent Hyer reported that Ministry of Education Superintendent of
Achievement Rod Allen will be meeting with the District Educational Team on
Friday, October 9, 2009. The current budget effects will be emphasized during the
discussion.
b.
Achievement Contract Analysis and Feedback
It was noted that Renee Wentland and Dean Goodman, Coordinators for the
Achievement Division, will provide the District Education Team with some
descriptive feedback on the 2009-10 District Progress Report on Tuesday, October
6, 2009. The conversation with the team will be shared with trustees.
c.
Helping Teachers Meeting
• Wednesday, October 7, 2009, 3:45 p.m.
Communication and Access
a.
Field Trips
For information only, District Principal Schimmer reviewed the field trips required as
part of the Penticton Secondary Outdoor Recreation course already approved by
the superintendent pursuant to district policy. It was noted that some fees are
associated with this course but would not become an issue for students enrolled in
the course.
MOTION:
10.3
Manning/Clarke that the field trip request for March 6 to 17, 2010 for
41 students from Penticton Secondary, Princess Margaret
Secondary, and Summerland Secondary to travel to Germany,
Austria, Northern Italy, Switzerland, and France be approved in
principle.
CARRIED
Other Items
a.
Enrolment
Assistant Superintendent Burgoyne reported on enrolment as of September 30,
2009, noting there are currently 6,549 students enrolled in the district, or 6,408.5
FTE. Secretary-Treasurer Regehr added the district received funding based on an
enrolment decline of 130 students from last year, however, these numbers show
the district is down approximately 220 from last year. Mr. Regehr noted the
enrolment count will change when student course enrolment is calculated. This
decline will affect the amount received when funding amounts are recalculated in
December but it is expected the district will qualify for funding protection.
b.
Class Size and Composition Report
The class size and composition report was presented and reviewed at the
September 29 special board of education meeting. Following a number of
questions,
MOTION:
Denesiuk/Clarke that the class size and composition report be
accepted.
CARRIED
“Working Together for Student Success”
School District No. 67 (Okanagan Skaha)
c.
Minutes of Regular School Board Meeting – October 5, 2009
Special Education Association of BC Program for Quality Teaching Inquiry
Initiative
Superintendent Hyer advised that Janice Clary, Learning Assistance Teacher at
KVR Middle School, is seeking permission to participate in a provincial inquiry
project that is looking at the question: Does the use of student information during
the IEP planning process about learning styles, interests and student’s readiness
for learning lead to greater success and happiness for the student with special
needs? Ms. Clary would be working with two students.
MOTION:
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Denesiuk/Manning that permission be granted for Janice Clary to
work with two students and participate in the Special Education
Association of BC Program for Quality Teaching Inquiry Initiative.
CARRIED
Masters Action Research Project
Ms. Hyer reviewed that Summerland Middle School teacher, Holly Colquhoun, is
seeking permission to conduct an action research project as a partial requirement
of a Gonzaga University Masters program.
MOTION:
Van Alphen/Manning that the request for Holly Colquhoun to conduct
an action research project to investigate the effects of audio books
on reading fluency and comprehension on middle school students as
a partial requirement of a Gonzaga University Masters program be
approved.
CARRIED
e.
StrongStart Official Opening
The official opening of the StrongStart program at Carmi Elementary School is
scheduled for Friday, November 6, 11:00 a.m. Possible dates for Columbia
Elementary will be advised.
f.
H1N1
Superintendent Hyer provided information related to H1N1 and noted that five of
the district’s students currently in Japan on a field trip have been diagnosed with
H1N1. The students have received the tamiflu vaccine, host families are doing an
amazing job, parents have been contacted, and schedules have been changed to
assist with recovery. Plans are also in place in the event that students cannot
travel home at the designated time.
Ms. Hyer further advised that the one of our elementary schools has reported more
than 10% in absentees. As per protocol, Interior Health has been advised of the
higher than normal absentees. As well the draft pandemic plan for the district has
been completed and sent to Interior Health for their input.
11.0
REPORT OF REPRESENTATIVES
12.0
NEW AND UNFINISHED BUSINESS
13.0
INFORMATION ITEMS
13.1
BCSTA Okanagan Branch Meeting
Trustee Van Alphen reported that 50 attendees have been registered for the BCSTA
Okanagan Branch meeting to be held on October 16 and 17, 2009 in Penticton, hosted
by SD67. The evening program has been extended for one-half hour on Friday evening
and Saturday morning to allow for extra time for the business agenda.
“Working Together for Student Success”
School District No. 67 (Okanagan Skaha)
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Minutes of Regular School Board Meeting – October 5, 2009
13.2
BCSTA Provincial Council Meeting
The BCSTA Provincial Council Meeting will be held on October 23 and 24, 2009 in
Vancouver. Trustee Manning will represent the board at the meeting.
13.3
Date of Next Meeting
• November 9, 2009, 6:30 p.m., Regular Meeting, School Board Office
TRUSTEE COMMENTS
14.1
Recognition of Student Success
School District No. 67 (Okanagan Skaha) extended congratulations to students and
groups for outstanding examples of success as shown on the listing circulated with the
agenda package.
14.2
Recognition of Student Artwork
Congratulations were extended to the following students from Parkway Elementary
School for their artwork currently on display at the school board office:
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MacKenzie Howse, Grade 3
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Sukmit Toor, Grade 3
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Nicolas Eacott, Grade 1
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Karman Grewal, Grade 1
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Tommy Mansell, Grade 3
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Hannah Mann, Grade 3
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Chris Koster, Grade 3
Watercolour abstract triangles in various
colours/some felt pen designs
Watercolour abstract triangles in various
colours/paler tones
A headshot of a little boy with crazy brown hair
and surprised expression
A serpent (or Ogopogo) weaving in and out of
the water in watercolour paint and felt pen
Six purple tall stemmed flowers in watercolour
framed in green and purple
Colourful individual squares with circles within
circles in watercolour paint and pastels
Bright Cheery sunflowers framed with black
paper in water colour paint
QUESTION PERIOD
Comments/questions from the audience were related to:
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The amount of time spent discussing the summer leadership conference compared to the
class size and composition report;
The class size and composition report and World Teachers’ Day;
Procedures related to H1N1 sickness while in Japan;
The district’s use of electronic signatures;
The annual facility grant funding and recent layoffs;
The number of applications for the superintendent’s position.
ADJOURNMENT
MOTION:
Manning/Denesiuk that the meeting be adjourned at 9:10 p.m.
CARRIED
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Chairperson
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Secretary-Treasurer
October 13, 2009
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“Working Together for Student Success”