BOARD OF EDUCATION
SCHOOL DISTRICT NO. 67 (OKANAGAN SKAHA)
MINUTES OF THE SPECIAL BOARD OF EDUCATION MEETING
HELD ON TUESDAY, JUNE 30, 2009, AT 11:30 A.M.
AT THE SCHOOL BOARD OFFICE
MINUTES
IN ATTENDANCE
Larry Little, Chair
Ginny Manning, Vice Chair
Shelley Clarke, Trustee
David Perry, Trustee
Tom Siddon, Trustee
Linda Van Alphen, Trustee
Gary Doi, Superintendent of Schools
Frank Regehr, Secretary-Treasurer
Ron Shongrunden, Director of Finance and Information Technology
Dave Burgoyne, Director of Instruction
John Hickling, Director of Maintenance
Daphne Adey, Executive Assistant
1.0
CALL TO ORDER
Chairman Little welcomed district staff to the meeting.
2.0
ADOPTION OF AGENDA
MOTION:
Van Alphen/Siddon that the agenda and addendum be approved.
CARRIED
3.0
PRESENTATIONS BY SCHOOLS AND/OR STUDENTS
4.0
RECEIVING OF DELEGATIONS AND GUESTS
5.0
APPROVAL OF PREVIOUS MINUTES
MOTION:
Manning/Siddon that the minutes of the regular meeting held on June 8, 2009 be
approved.
CARRIED
6.0
REPORT FROM CLOSED MEETING
The following items occurred at the closed meeting held on June 8, 2009:
•
Received correspondence;
“Working Together for Student Success”
School District No. 67 (Okanagan Skaha)
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•
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7.0
Minutes of Special Board of Education Meeting – June 30, 2009
Received reports from the finance and management committee; buildings, grounds,
safety, and transportation committee; and Shatford liaison committee;
Confirmed teaching, CUPE, and excluded staff appointments;
Approved three teacher leave requests;
Approved two resignations; and
Received a report from the Okanagan Labour Relations Council.
CORRESPONDENCE
7.1
Letter from British Columbia Teachers’ Federation
A letter forwarded by the British Columbia Teachers’ Federation enclosing a Federation
brief sent to the Minister of Education entitled “Standardized Testing Moratorium and
Task Force”. The brief is available in the trustee reading file.
7.2
Thank You Letters
A thank you card related to the long service/retirement dinner held on June 18, 2009 is
available in the trustee reading file.
7.3
Summary of Copies of Letters to the Board
Copies of the letters to the Board listed below are available in the trustee reading file:
•
•
•
7.4
School District No. 28 (Quesnel) to the Minister of Education encouraging the
new minister to influence Cabinet to secure additional funding for the operation of
school districts throughout British Columbia;
School District No. 20 (Kootenay-Columbia) to the Minister of Education
requesting that the Minister increase funding to boards of education to
appropriate levels;
School District No. 38 (Richmond) to the Minister of Education expressing
concerns related to the timing of the announcement of the annual facilities grant
funding.
Letter from Citizen
A letter forwarded by Bryan Snider requesting a mural of the “Old Pen-Hi” to be painted
on the grey concrete section of the new school.
MOTION:
8.0
Page 2
Manning/Perry that the correspondence be received and the letter from
Bryan Snider be referred to the buildings, grounds, safety, and
transportation committee.
CARRIED
REPORT OF COMMITTEES
8.1
Education Committee
Trustee Van Alphen reported regarding the education committee meeting held on June
16, 2009:
a.
School Progress Report
The School Progress Report is an annual public report that reflects the school’s
commitment to improving student achievement. Each school report is a three-year
plan that has a strong commitment to continuous improvement. Annually, the
schools and their school planning councils report on their progress to date, analyze
data and evidence, and set or alter goals with specific actions to address the goals.
All reports have been reviewed by Director of Instruction Lynn Hauptman and all
meet the necessary requirements. They are posted on our district website and on
each school website. This year, Principal Kelly Jones and Edi Watkins of Parkway
Elementary School shared the work that Parkway staff has done in their first year
together. Following discussion,
“Working Together for Student Success”
School District No. 67 (Okanagan Skaha)
MOTION:
b.
9.0
Page 3
Minutes of Special Board of Education Meeting – June 30, 2009
Van Alphen/Manning that the Board of Education approve the school plan
for every school in the school district and thank the SPC’s for the continued
support and leadership.
CARRIED
District Achievement Contract
The School Act requires each board of education in British Columbia to prepare
and submit to the Minister of Education, an Achievement Contract with respect to
standards for student performance and plans for improving achievement in the
district. The contract includes a focus on literacy, programs to support early
learning, and any other goals determined by the school district that impact student
achievement. In our district, those goals include literacy, numeracy, and school
completion and transitions. This report must be submitted to the Minister of
Education by July 15th of each school year. Following discussion,
MOTION:
Van Alphen/Clarke that the Board of Education submit its achievement
contract for the school year to the Minister of Education and make its
achievement contract available to residents of the school district and to
parents of students attending schools in the district.
CARRIED
MOTION:
Van Alphen/Clarke that the report of the education committee be received.
CARRIED
REPORT OF SECRETARY-TREASURER
9.1
2008-09 Budget
Director of Finance and Information Technology Shongrunden provided information
related to technology upgrades and purchase of new software. Mr. Shongrunden also
advised he is currently reviewing accounts in preparation for the 2008-09 year-end.
Some accounts are currently under budget and some are over budget noting that energy
accounts are over by $100,000 so far. The district has also received additional funds
from the Ministry of Education related to the district’s share of the Ministry holdback and
extra funds for distributed learning. Although not all accounts have been examined, it is
anticipated that there will be at least a $100,000 surplus. Following discussion,
MOTION:
Perry/Manning that any surplus funds be appropriated towards technology.
CARRIED
10.0
SUPERINTENDENT OF SCHOOLS
11.0
REPORT OF REPRESENTATIVES
12.0
NEW AND UNFINISHED BUSINESS
13.0
INFORMATION ITEMS
13.1
Date of Next Meeting
• September 14, 2009, 6.30 p.m., Regular Meeting, School Board Office, or at the
call of the chair
“Working Together for Student Success”
School District No. 67 (Okanagan Skaha)
14.0
Page 4
Minutes of Special Board of Education Meeting – June 30, 2009
TRUSTEE COMMENTS
14.1
Trustee Comments
Chairman Little advised that Trustee Denesiuk missed today’s meeting as she is
presently meeting with the Minister of Education in her capacity as president of the British
Columbia School Trustees Association. An update related to the BCSTA Okanagan
Branch meeting will be forwarded by e-mail to all trustees.
15.0
QUESTION PERIOD
16.0
ADJOURNMENT
MOTION:
Manning/Van Alphen that the meeting be adjourned at 12:06 p.m.
CARRIED
____________________
Chairperson
____________________
Secretary-Treasurer
July 2, 2009
Ref: U:\SBO-ST-Data\DA\2008-2009\00100 - 01999 Administration\00300-03 Agenda Open\090630 OP Agenda.doc
“Working Together for Student Success”