ADD EVENT, LOCATION AND DATE
Level 2 Workshops
Florida Department of Revenue, Building 2
June 2015
Slide 3
Welcome and Workgroup Introductions
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Project Leadership
State BPS Team
EY BPS Team
Organizational Change Management (OCM) Team
System and Data Strategies (SDS) Team
Project Management Office (PMO) Team
Level 2 Workgroup Members
PALM 100 Level 2 Workshop
Level 2 Workgroup Participants
A2D, ARB, BUD, CSH, and GAC
A2D
Chaunda Ford (DMS)
Cherie Ferrell (DMS)
Cheryl Ward (DOT)
Darinda Mclaughlin (DEP)
David James (DFS - A&A)
Eric Reeves (DOT)
Homer Williams (DOE)
Lemuel Toro (HSMV)
Michele Mundy (DOS)
Pamela White (DOE)
Sharon Brown (DOS)
Steve Burch (HSMV)
Steve Waters (DEP)
Lavitta Stanford (DC)
Kathleen Lester
Richard Gowdy
Christina Carswell
ARB
Charlotte Fraser (FDLE)
Darlene Faris (DLA)
Ed Nelson (DOH)
Eric Thiele (DBRP)
Faye Jones (DBPR)
Kedra Lewis (DJJ)
Kim Straubinger (DOR)
Letetia Wiley (DJJ)
Mary Clark (DOH)
Matt Gilbert (DFS - A&A)
Peggy Brown (DACS)
Robert Herron (DOH)
Sabrina Donovan (DLA)
Terri Speed (FDLE)
Thomas Poucher (DACS)
Wendy Wu (DOR)
BUD
Asheema Vemuri (DCF)
Mike Wolfe (DCF)
Charlotte Fraser (FDLE)
Cynthia Barr (FDLE)
Emma Dugger (DC)
Lavitta Stanford (DC)
Erica Roth Prado (EOG/OPB)
Theresa Gagnon (EOG/OPB)
Teresa Brossette (EOG/OPB)
Zadok Coxwell (EOG/OPB)
Melissa Patino (EOG/OPB)
Renee Tondee (EOG/OPB)
Rebecca Evers (DOR)
Ron VunKannon (DOR)
Teri Madsen (DFS - Budget)
Sarah Goodman (DFS Budget)
Tanya McCarty (DFS - A&A)
Jenine Pumphrey (DOT)
Jennifer Barineau (DOT)
Lisa Evans (DOT)
Mechelle Marcum (DOT)
Slide 4
CSH
Angie Booker (DEP)
Bert Wilkerson (DFS - Treasury)
Catherine Davis (DOR)
Eric Thiele (BRP)
Jason Adank (DOT)
Jennifer Pelham (DFS - Treasury)
Joe Dismuke (DOT)
Kathy Ward-Adkins (DFS - Treasury)
Kiki Evans (DFS - A&A)
Lisa Revell (DEA)
Lynn Griffin (DEA)
Melisa Hevey (DFS - Treasury)
Mike Alexander (DFS Administration)
Miriam Gray (Treasury)
Patricia Williams (AHCA)
Paula Crosby (BPR)
Shajuana Jenkins (DFS Administration)
Teresa Bach (DFS - Treasury)
Wynette Rogers (DOR)
GAC
David Beebe (DOE)
Debbie Evans (DOE)
Deborah Furrow (FWC)
Debra Schweinsberg (FWC)
Jerry Sego (DACS)
Julie Mayo (DCF)
Karen Peyton (DEM)
Kim Holland (DFS - A&A)
Marvin Rumsey (DEO)
Mike Wolfe (DCF)
Sandra Lewis (DJJ)
Thomas Poucher (DACS)
Tiffany Herrin (DOE)
Tisha Womack (DEO)
Toni Milazzo (DEM)
Winfred Bishop (DOE)
Yvonne Woodard (DJJ)
PALM 100 Level 2 Workshop
Level 2 Workgroup Participants
PAY, PJT, P2P, R2R, and TRM
PAY
Andy Snuggs (JAC)
Bonnie Bevis (HSMV)
Charlene Chen (DEO)
Jamie Johnson (JAC)
Jennifer Peddicord (DFS
- A&A)
Lee Boatwright (DOR)
Linda Osborne (DMA)
Lisa Simpson (DEO)
Mitchell Clark (DMS)
Sharan Arnold (DOT)
Teresa Mast (DOT)
Wendy Wu (DOR)
PJT
Annemarie Whalen (DVA)
Asheema Vemuri (DCF)
Carolyn Jones (DMS)
Kedra Lewis (DJJ)
Lisa Evans (DOT)
Lucinda Harris (DOC)
Maureen Castano (DOE)
Mike Wolfe (DCF)
Patty Thurman (DOE)
Paul Munyon (DOE)
Shannon Martin (DMS)
Teresa Mast (DOT)
Travis Erven (DFS-A&A)
P2P
Angie Martin (DFS - Vendor
Relations)
Anne Rabon (DMS - MFMP)
Barbara Vaughn (HSMV)
Christie Hutchinson (DACS)
Darinda McLaughlin (DEP)
Debra Owens (DACS)
Dina Kamen (JAC)
James Dewayne Baxley (HSMV)
Joanne Lane (DOH)
Julie Sharon Bussey (FWC)
Kelly McMullen (DMS)
Kim Holland (DFS - A&A)
Lee Ann Hebenthal (DOS)
Lucy Russell (DOH)
Luke Joyner (DACS)
Masumi Das (JAC)
Maureen Livings (DMS)
Nancy Quaney (DOH)
Rachel Bozeman (FWC)
Roger Twitchell (DOH)
Thomas Poucher (DACS)
Vianka Apellaniz (Colins)
(DACS)
Vicki Nichols (JAC)
Vonda Murray (DOS)
Wayne Mayer (JAC)
Slide 5
R2R
Alex Szigeti (DEO)
Alisa Golden (DOE)
Asheema Vemuri (DCF)
Barbara Trombino (Lottery)
Becky Devlin (DACS)
Dee Ann Warren (APD)
Gina Ballard (A&A)
Kathy Ward-Adkins (DFS Treasury)
Melisa Hevey (DFS - Treasury)
Michael White (DOE)
Mike Mentillo (LEG)
Mike Wolfe (DCF)
Rose Salinas (APD)
Stephen Hobbs (DEO)
Thomas Poucher (DACS)
Veronica Bishop (AHCA)
TRM
Angie Martin (DFS - Vendor
Relations)
Ben Nash (DEO)
Bert Wilkerson (Treasury)
Betty Caswell (DEO)
Gina Ballard (DFS - A&A)
Jennifer Pelham (DFS - Treasury)
Kathy Ward-Adkins (DFS Treasury)
Melisa Hevey (DFS - Treasury)
Miriam Gray (DFS - Treasury)
Patrice Provost (DEO)
Pedro Morgado (DFS - Treasury)
Tanya McCarty (DFS - A&A)
Teresa Bach (DFS - Treasury)
Wendy Wu (DOR)
Wynette Rogers (DOR)
PALM 100 Level 2 Workshop
Slide 6
Agenda
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Welcome and Workgroup Recognition
Walk Through of Business Events in Payment Process
◦ Business Event I – Establish Accounting Structure
◦ Business Event II – Perform Procurement
◦ Business Event III – Initiate Payment
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Break
Walk Through of Business Events in Payment Process - Continued
◦ Business Event III – Initiate Payment - Continued
◦ Business Event IV – Execute Payment
◦ Business Event V – Manage Resources
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Wrap Up and Agency Questionnaire Forms
PALM 100 Level 2 Workshop
Slide 7
Hierarchy
 Business
Event
 Business Sub-Event
 Business Activity
PALM 100 Level 2 Workshop
Slide 8
Approach for Walk Through
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Review each Business Event, Business Sub-Event and associated
Business Activities
Include high-level (not step by step) Process Flows as applicable
Establish
Perform
Initiating
Manage
Review Anticipated Accounting
Execute Payment
Procurement
Payments
Resources
Structure
Improvements or
Set up chart of
Establish
Produce Payment
Input Invoices
Cash
Account Codes
Contracts
or ACH
Changes for
Establish Budget
Prepare
Upload Direct
Grants or
Fund Payment
Controls
Obligations
Load
Projects
Each Business
Set Up Grant
Interagency
Via Payroll
Assets
Sub-event
Codes
Payments
Set Up Project
Codes
Via Revolving
Funds
Reconcile
Payments
Vendors
Budget
General Ledger
PALM 100 Level 2 Workshop
Slide 9
Icons on Process Flows
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Process Start/End
Process Activity
Decision or Process Branch
Document
Accounting Event(1)
Control Point(1)
Report(1)
Integration Point(1)
On Page
Off Page(2)
(1) - Can appear “in flow” or as a floating icon
(2) - May link to flow within or outside of Process Area
PALM 100 Level 2 Workshop
Slide 10
Reading the Flows on the Slides
Swimlanes
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◦ Represent entity and role
within the entity
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◦ Entities include Enterprise
(DFS, Treasury, OPB,
DMS/MFMP, etc.), Agency,
and External (Bank, etc.)
◦ Not meant to represent all
agencies’ roles, but are
meant to represent
segregation of duty
Source notation above Florida
PALM Logo
Source: CSH
Role
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Connection to different Business
Activity
LAS/PBS Codes
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Connection to same Business
Activity, different slide
BUD 1.21
PALM 100 Level 2 Workshop
Slide 11
Business Event I
PALM 100 Level 2 Workshop
I - Establish Accounting Structure
Business Sub-Events and Activities

Set Up Chart of Account Codes
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Establish Budget Controls
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◦
◦
◦
LAS/PBS Codes
Budget Control
Budget Monitoring and Override
Budget Forecasting and Request
Preparation
Set Up Grant Codes
◦
◦
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◦
◦
◦
◦
◦ Enterprise and Agency Unique
Codes
◦ Request Trust Fund Profile

Slide 12
Apply for Grant
Set Up Grant
Set Up Customer Record
Establish Subrecipient Information
Build Grant Budgets
Associate Asset / Project
Set Up Charge Object
Set Up Project Codes
◦ Set Up Project and Build Project Budgets
◦ Associate Asset
PALM 100 Level 2 Workshop
Slide 13
Enterprise and Agency Unique Codes
Enterprise (DFS Financial Reporting)
R2R IP 3
LAS/PBS
R2R IP 2
People
First
R2R IP 3
LAS/PBS
R2R
CP 1
R2R 1.2
Passed Validation
Workflow?
Yes
R2R 1.4
COA Change
Ready for
Update?
R2R 1.3
Chart of Accounts
Maintenance
Yes
R2R 1.6
New Chart of
Accounts Available
for Users
R2R 1.5
Execute Ledger
Updates
R2R 1.7
Notification Sent
R2R R 2
R2R R 1
No
R2R 1.1
Enterprise Initiated
Request
Agency
R2R IP 1
MFMP
R2R 1.1a
Agency Initiated
Request
No
Request
sent back to
initiator
R2R IP 4
Agency
Business
Systems
Source: R2R
PALM 100 Level 2 Workshop
Slide 14
Agency Analyst B Role
Accounting & Auditing
Request Trust Fund Profile
R2R 1.1A
Agency Initiated
Request
CSH CP 2.1
Establish and
Maintain
Trust Fund
CSH CP 2.2
Add Agency
Specific
Investment
Criteria
Agency Invest/
Disinvest
Source: CSH
PALM 100 Level 2 Workshop
Set Up Chart of Account Codes
Anticipated Improvements or Changes
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Slide 15
Provide consistent, uniform chart of accounts structure to facilitate
the capture, validation, and overall accuracy of General Ledger data
The ability to workflow requests and approval for chart of accounts
code set up
The ability to associate attributes with General Ledger codes to
facilitate reporting
PALM 100 Level 2 Workshop
I - Establish Accounting Structure
Business Sub-Events and Activities

Set Up Chart of Account Codes


Establish Budget Controls
◦
◦
◦
◦
LAS/PBS Codes
Budget Control
Budget Monitoring and Override
Budget Forecasting and Request
Preparation
Set Up Grant Codes
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◦
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◦
◦
◦ Enterprise and Agency Unique
Codes
◦ Request Trust Fund Profile

Slide 16
Apply for Grant
Set Up Grant
Set Up Customer Record
Establish Subrecipient Information
Build Grant Budgets
Associate Asset / Project
Set Up Charge Object
Set Up Project Codes
◦ Set Up Project and Build Project Budgets
◦ Associate Asset
PALM 100 Level 2 Workshop
Slide 17
LAS/PBS Codes
Enterprise
Start
BUD IP 2.1
Adjusted
Appropriations
LAS/PBS
BUD 2.2
Establish Enterprise Budget
Control & Load Agency
Templates:
Populate Adjusted
Appropriations into
Workbooks
Source: BUD
Budget Control
PALM 100 Level 2 Workshop
Slide 18
Budget Control
Enterprise
Agency
Enterprise
BUD 2.7
Florida PALM
R2R 1.6
BUD CP 2.6
Load
Budget
Allocations
for Control
LAS/PBS Codes
BUD 2.3
Apply Agency Templates :
Devel op lower level (e.g.
Bureau/Program) Allocations,
Approved Budget, Estimated
Revenue and Rel eases
BUD 2.4
Store for Business
Intel ligence
(Reporting and
Dashboard Tool s)
BUD CP 2.5
Establish
IntraAgency
Control
Rule Levels
BUD
AE 1
BUD
R5
BUD
R4
Source: BUD
PALM 100 Level 2 Workshop
Slide 19
Budget Monitoring and Override
Enterprise
BUD 2.7
Florida PALM
R2R 1.6
BUD
AE 2
Enterprise
Agency
Budget Checks
Ledger Updates
BUD 2.8
Transaction Budget Checking
occurs on demand:
Complete or Stopped (Budget
Authority, Allocations, Cash
Balances & Release Schedules)
P2P CP
1.6
PJT 1.1
PJT 1.2
PAY 1.1
PAY 1.2
PAY 1.5
GAC 1.4
GAC 1.7
Source: BUD
CSH AE
2.5
PALM 100 Level 2 Workshop
Slide 20
Budget Forecasting and Request Preparation
Enterprise
BUD 1.1
Florida PALM
R2R 1.6
Start
BUD IP 1.2
Adjusted Appropriations
LAS/PBS:
Current FY’s Budget
BUD 1.3
Florida PALM Payroll:
Salaries/Benefits/
Paid Distributions
PAY 2.28a
BUD 1.7
Collect Data for
Enterprise
Performance
Management (EPM)
BUD 1.8
Store in
Data Warehouse:
Forecasting Base Data,
Business Intelligence
(Reporting and
Dashboard Tools)
BUD IP 1.4
HR/PeopleFirst:
FTE/OPS Positions & Vacancies
BUD 1.5
P2P AE 1.14
PJT 2.1
GAC 4.1
BUD 1.6
Actual Prior Year
Expenditures (Historical
Data, Annually, Before
August 1)
R2R 1.6
BUD CP 1.9
EnterpriseWide
Collaboration
BUD 1.10
Build
Consolidated
Forecasts Baseline
BUD
R1
BUD 1.21
BUD 1.11
Source: BUD
PALM 100 Level 2 Workshop
Slide 21
Budget Forecasting and Request Prep. – Cont.
BUD 1.10
BUD IP
1.12
Agency
Business
Systems
Enterprise
Agency
BUD 1.10
BUD 1.13
Apply
Revenue/Cash
Assumptions Updates
BUD 1.11
Develop
Agency Strategy
BUD 1.21
Store Final
Business Intelligence
(Reporting and
Dashboard Tools)
BUD 1.14
Build
Revenue/Cash
Forecasts
BUD
R2
BUD 1.15
Apply
Personnel/
Compensation &
Policy Assumptions
Updates
BUD 1.16
Build
Personnel
Forecasting Rates &
Rules; Baseline
Forecasts
BUD 1.19
Create Agency
Consolidated
Scenarios
BUD 1.17
Apply
Non-personnel
Expenditure
Assumptions Updates
BUD 1.18
Build
Non-personnel
Expenditure
Forecasts
BUD 1.20
Apply
Amended/
Additional
Requests
No
BUD
R3
BUD IP 1.22
Create Final Approved
Budget Request:
Submission of LBR/LRPP/CIP
BUD IP 1.23
LAS/PBS &
Florida Fiscal
Portal
Budget Change
Requested?
Budget Change
Requested?
Yes
Yes
No
End
Source: BUD
PALM 100 Level 2 Workshop
Establish Budget Controls
Anticipated Improvements or Changes
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Slide 22
Introduction of Enterprise Performance Management & Business
Intelligence (Data Warehouse – Forecasting Base Data)
Tools for agencies to develop strategies and consolidated scenarios
(LBR/LRPP/CIP exhibits/Schedules, etc.) for submission to LAS/PBS
Transaction budget checking (on demand) – complete or stopped
(budget authority, allocations, cash balances & release schedules)
Introduction of workbook templates to load adjusted appropriation
(GAA) and further provide agencies tools to efficiently allocate to
levels 3-5
Ability to publish agency operating budget from workbook templates
PALM 100 Level 2 Workshop
I - Establish Accounting Structure
Business Sub-Events and Activities

Set Up Chart of Account Codes


Establish Budget Controls
◦
◦
◦
◦
LAS/PBS Codes
Budget Control
Budget Monitoring and Override
Budget Forecasting and Request
Preparation
Set Up Grant Codes
◦
◦
◦
◦
◦
◦
◦
◦ Enterprise and Agency Unique
Codes
◦ Request Trust Fund Profile

Slide 23
Apply for Grant
Set Up Grant
Set Up Customer Record
Establish Subrecipient Information
Build Grant Budgets
Associate Asset / Project
Set Up Charge Object
Set Up Project Codes
◦ Set Up Project and Build Project Budgets
◦ Associate Asset
PALM 100 Level 2 Workshop
Slide 24
Apply for Grant
No
Identify Grant
Opportunity?
GAC 1.4
Grantor
Agency Grant Admin
GAC 1.1
Search for Grants
GAC 1.2
Other Grantors
GAC 1.3
CFDA/
CSFA
Source: GAC
PALM 100 Level 2 Workshop
Slide 25
Agency Grant Admin
Apply for Grant - Continued
Build Application, Input Detail Data and Attach Required Documents
Identify
Grant
Opportunity
GAC 1.4
Prepare
Grant
Application
GAC 1.5
Input
Proposed
Program
GAC 1.6
Input
Proposed
Budget
GAC 1.7
Input Indirect,
Fringe, F&A
Cost Details
GAC 1.8
Input Cost
Sharing
Details
GAC 1.9
Input Sub
recipient
Details
GAC 1.10
Input
Program
Schedule
GAC 1.11
Input
Program
Resources
Apply
Protocols
GAC
R1
Source: GAC
PALM 100 Level 2 Workshop
Slide 26
Agency Grant Admin
Apply for Grant - Continued
GAC 1.12
Define/Update
Protocols/
Rules
Set New
GAC 1.11
Apply
Protocols/
Rules
GAC
CP 1
Set Existing
GAC
CP 2
GAC 1.13
Copy Existing
Protocols/
Rules
Ready for
Submission?
Yes
GAC 1.14
Advance
Proposal
Agency
Approval
Source: GAC
PALM 100 Level 2 Workshop
Slide 27
Apply for Grant - Continued
Build Application
Agency Grant Admin
Rework
Rework or
Close
Application?
No
Ready for Submission
Close
GAC 1.15
Close
Application
Source: GAC
Stop
PALM 100 Level 2 Workshop
Slide 28
Apply for Grant - Continued
Agency Grant Approver
GAC 1.14
Agency
Approval?
Accept Terms &
Special Conditions?
GAC 1.16
Submit
Application
Yes
No
GAC
IP 1
No
GAC 1.17
Resolve
Outstanding
Issues
Resolved?
No
Go to
GAC 1.15
Close
Yes
Rework or Closeout
Grantor
Yes
No
Grantor
Approval?
Yes
Award Issued
Go to GAC 2.1
Grants Set Up
Source: GAC
PALM 100 Level 2 Workshop
Slide 29
Set Up Grant
Agency Grant Admin
Non-Competitive
(e.g. Block/Formula
Grant)
Grant Titling
GAC 2.1
Set Up/Award
Issued
Grantor
Exists?
Yes
GAC 2.3
Input Grant
Details
GAC 2.4
Input Budget
Components
GAC 2.5
Input Recipient
Organization
Details
GAC 2.6
Input Recipient
Indirect, Fringe,
F&A Rates
GAC 2.7
Input Cost
Sharing
Commitments
GAC 2.8
Input Grantee
Compliance Info
GAC 2.9
Input Grantor
Guidelines
GAC 2.10
Input Resource
Data
No
GAC 2.2
Establish
Grantor
GAC
IP 2
Build Budgets
Establish
Subrecipient
Information
Set Up Customer Record
Source: GAC
PALM 100 Level 2 Workshop
Slide 30
Agency F&A Accountant B
Set Up Customer Record
Set Up
Good or Service
Provided or Obligation
Incurred
ARB 1.1
Record
Customer?
Yes
PJT 1.9
GAC 2.2
P2P 3.1
ARB 1.2
Record Customer
Information
ARB R 2
ARB IP 1
Payment Received
Source: ARB
PALM 100 Level 2 Workshop
Slide 31
Agency Grant Admin.
Establish Subrecipient Information
Set Up
Subgrantee?
No
Yes
GAC
IP 3
Build Budgets
GAC 2.11
Input Subrecipient
Information
Source: GAC
PALM 100 Level 2 Workshop
Slide 32
Build Grant Budgets
Agency Finance
Copy or
Define
Budget?
Set Up
Define
GAC CP
2.13
Define
Budget
Structure
Yes
Associate
Asset
GAC CP 2.16
Establish
Grant and
Budget at
Chart of
Accounts
No
Need Edits?
Copy
GAC CP 2.12
Copy Existing
Budget
Structure
GAC CP 2.15
Confirm
Indirect/
F&A
Calculations
GAC 2.14
Input Budget
Details
Source: GAC
R2R 2.1
PALM 100 Level 2 Workshop
Slide 33
Agency Finance
Associate Asset / Project
GAC 2.19
Use PJT
Projects?
Yes
PJT 1.7
Set Up
Project
No
GAC 2.18
Producing
Capital Asset?
No
GAC 2.17
Subrecipient
Producing Capital
Asset?
Yes
Yes
A2D 1.3
Set Up
Asset
A2D 1.3
Set Up
Asset
Build
Budgets
Source: GAC
PALM 100 Level 2 Workshop
Slide 34
Set Up Charge Object
Agency Finance
Go To
GAC 3.1
R2R 2.1
Maintain
Chart of
Accounts
GAC 2.22
Activate Grant
Code
No
GAC 2.20
Labor Costs?
Associate Asset /
Project
Yes
GAC IP 2.21
Via People
First
Timecard
Source: GAC
PALM 100 Level 2 Workshop
Set Up Grant Codes
Anticipated Improvements or Changes








Slide 35
Grantor will be established as a Customer
Agencies will be better able to manage grant record – More robust
and powerful status codes, attributes, etc.
Integration with Projects functionality to capture and control grant
costs
Ability to capture subrecipient data (including purchased assets)
Integration to AR/Billing for revenue and cash management
Enhanced Indirect cost capture/management
Ability to set up “shell” Assets
New Application Build Process - Protocols and other internal
control mechanisms
PALM 100 Level 2 Workshop
I - Establish Accounting Structure
Business Sub-Events and Activities

Set Up Chart of Account Codes


Establish Budget Controls
◦
◦
◦
◦
LAS/PBS Codes
Budget Control
Budget Monitoring and Override
Budget Forecasting and Request
Preparation
Set Up Grant Codes
◦
◦
◦
◦
◦
◦
◦
◦ Enterprise and Agency Unique
Codes
◦ Request Trust Fund Profile

Slide 36
Apply for Grant
Set Up Grant
Set Up Customer Record
Establish Subrecipient Information
Build Grant Budgets
Associate Asset / Project
Set Up Charge Object
Set Up Project Codes
◦ Set Up Project and Build Project Budgets
◦ Associate Asset
PALM 100 Level 2 Workshop
Slide 37
Set Up Project and Build Project Budgets
Agency Project Manager
R2R 2.1
Update Chart
of Accounts
Start
Build Project Plan
Plan project?
Yes
PJT 1.1
Input Tasks
PJT 1.2
Input Resources
PJT 1.3
Input Schedule
(Milestones)
PJT 1.4
Input
Dependencies
PJT 1.5
Input Project
Profile
(Checklists)
PJT 1.6
Input Project Budget
& Controls
(Phases/Dates/
Restrictions)
PJT 1.7
Input New
Project Code (or
Adjust Existing)
No
Stop
PJT IP 1
Source: PJT
PALM 100 Level 2 Workshop
PJT 1.8
Slide 38
Associate Asset
Agency Project Manager
PJT 1.10
Producing
Asset?
Yes
PJT 1.11
Input Milestone
Triggers
A2D 1.3
Update
A2D
Source: PJT
PALM 100 Level 2 Workshop
Set Up Project Codes
Anticipated Improvements or Changes





Robust project management module
More “complex” Project ID set up
Agencies will be better able to manage projects – Robust and
powerful status codes, attributes, etc.
Integration with Grants functionality to capture and control grant
costs
Integration to AR/Billing for revenue and cash management
PALM 100 Level 2 Workshop
Slide 39
Slide 40
Business Event II
PALM 100 Level 2 Workshop
II - Perform Procurement
Business Sub-Events and Business Activities

Establish Contracts
◦ Set Up Contract, Allotment and Encumbrance
◦ Manage Contracts

Establish Obligations
◦ Set Up Encumbrance
PALM 100 Level 2 Workshop
Slide 41
Slide 42
Agency Program Approver
and Contract Manager
Set Up Contract, Allotment and Encumbrance
BUD
7.8
Agency Contract Staff
P2P CP 6.4
Program
Review
Manage Contract
R2R
2.2
Yes
R2R
2.2
A2D
1.3
No
Passed Budget
Check?
PJT 2.1
P2P R 19
Start
P2P 6.1
Enter Contract Terms
and Conditions
Generate FY
Allotment?
P2P IP 6
Yes
P2P
CP 4
P2P R 20
P2P AE 6.2
Generate FY
Allotment
No
Passed Budget
Check?
GAC
4.1
Yes
P2P R 21
P2P AE 6.3
Generate FY
Encumbrance
P2P
CP 5
No
PALM 100 Level 2 Workshop
Source: P2P
Slide 43
Agency Contract Staff
Agency Program Approver
and Contract Manager
Manage Contracts
Set Up Contract
P2P CP 6.5
Manage
Contract
P2P R 23
P2P 6.8
Changes to
Contract?
No
P2P 6.9
Are Changes
Needed to
Closeout?
No
Set Up Contract
P2P R 24
Yes
Yes
P2P CP 6.10
Contract
Complete
End
Source: P2P
PALM 100 Level 2 Workshop
Establish Contracts
Anticipated Improvements or Changes


Slide 44
Replace input into FACTS – FACTS would remain as transparency
site
Ability to generate future FY allotment and encumbrance associated
with contract
Future:
 Contract development and routing functionality
PALM 100 Level 2 Workshop
II - Perform Procurement
Business Sub-Events and Business Activities

Establish Contracts
◦ Set Up Contract, Allotment and Encumbrance
◦ Manage Contracts

Establish Obligations
◦ Set Up Encumbrance
PALM 100 Level 2 Workshop
Slide 45
Slide 46
Set Up Encumbrance
P2P
IP 1
P2P
CP 1
Agency Accounting
P2P 1.6
Passes
Budget Check?
P2P 1.9
Need to Adjust
Encumbrance?
P2P AE 1.8
Encumbrance
Established
Yes
No
PJT 1.4
GAC 4.1
BUD 2.13
P2P
R1
No
End
Yes
P2P CP 1.10
Adjustment
Approved
BUD 1.7
P2P CP 1.5
Florida
PALM
Checks
Budget
Yes
Change
Accounting
Codes?
No
Make Available
Override?
Yes
P2P CP 1.7
Override
Available
Budget
R2R 2.2
No
P2P 1.4
Input
Encumbrance
End
Source: P2P
PALM 100 Level 2 Workshop
Establish Obligations
Anticipated Improvements or Changes

Slide 47
As with Establish Contract, there will be the ability to generate future
FY encumbrances
PALM 100 Level 2 Workshop
Slide 48
Business Event III
PALM 100 Level 2 Workshop
III – Initiate Payment
Business Sub-Events and Business Activities


Input Invoice

Via Payroll
◦
◦
◦
◦

Via Revolving Funds
Process Invoice
Approve and Budget Check
Audit and Create Voucher
Reject Invoice
Via Direct Load
◦ From Approved Agency Data
Exchanges & P-Card
PALM 100 Level 2 Workshop
Slide 49
Slide 50
Process Invoice
Approve and
Budget Check
R2R 2.1
Agency Receiver or Approver
Agency Invoice Processor
P2P AE 2.3
Invoice/
Credit
Submitted
P2P AE 1.18
P2P
R2
BUD 2.13
P2P 2.2
Authorized Invoice/
Credit Received
Start
P2P 2.1
Receive Goods/
Approve Services
Source: P2P
PALM 100 Level 2 Workshop
Audit and
Create Voucher
Agency Program Approver
Agency Invoice Reviewer
Approve and Budget Check
P2P 2.7
Passes Budget
Check?
P2P 2.6
Review Invoice
BUD 1.7
P2P CP 2.5
Florida PALM
Checks Budget
No
Change Accounting
Codes?
No
Make Available
Override?
Yes
Slide 51
P2P CP 2.8
Override
Available
Budget
Yes
Yes
Approved?
No
Audit and
Create
Voucher
No
P2P 2.4
Program Approver
No
Source: P2P
Process Invoice
PALM 100 Level 2 Workshop
Slide 52
Audit and Create Voucher
P2P
CP 3
P2P
IP 3
P2P
CP 2
P2P
IP 2
Agency Invoice Aprover
Enterprise Accounting (CFO)
No
P2P 2.10
Select Audit Sample
Yes
Transaction
selected for
Audit?
Yes
P2P CP 2.11
DFS Audits
Transaction
Approved by
Auditing?
Yes
P2P AE 2.12
Create
Voucher
P2P 3.1
P2P
R4
No
Approved?
R2R 2.1
PJT 2.1
GAC 4.1
BUD 2.13
P2P 2.13
Invoice Approver
P2P
R3
No
P2P 2.9
Approve Invoice
Approve and
Budget Check
Yes
Issues Resolved?
Reject Invoice
Approve and
Budget Check
PALM 100 Level 2 Workshop
Source: P2P
Slide 53
Reject Invoice
Agency Program Approver
Agency Invoice Aprover
R2R 2.1
BUD 2.13
Audit and
Create
Voucher
P2P AE 2.14
Invoice
Approver
Rejects
Transaction
End
Email
Notification to
Program Approver to
advise of disapproval
Source: P2P
PALM 100 Level 2 Workshop
Input Invoices
Anticipated Improvements or Changes








Slide 54
Ability to input vendor invoices and route for approval electronically
Ability to attach supporting documents to invoices
Auto calculate prompt payment dates
Payment scheduling – future pay dates
One invoice equals one voucher
Ability to copy from previous invoice to create new invoice
Ability to check for duplicate invoices
Travel authorization and reimbursement request functionality
PALM 100 Level 2 Workshop
III – Initiate Payment
Business Sub-Events and Business Activities


Input Invoice

Via Payroll
◦
◦
◦
◦

Via Revolving Funds
Process Invoice
Approve and Budget Check
Audit and Create Voucher
Reject Invoice
Via Direct Load
◦ From Approved Agency Data
Exchanges & P-Card
PALM 100 Level 2 Workshop
Slide 55
From Approved Agency Data Exchanges
& P-Card
Slide 56
Agency Invoice Processor
Enterprise Accounting (CFO)
P2P
IP 8
Start
P2P 9.1b
PCard Payment Data
P2P
R 34
P2P CP 9.2
Format
edits/ data
validity
P2P CP 9.4
P2P AE 9.3
Invoice/
Credit
Submitted
P2P
IP 7
Start
P2P 9.1a
Direct Load Warrant
Data (DOR, DEO,
AHCA, DCF, DFS,
DMS**)
Source: P2P
PALM 100 Level 2 Workshop
Enterprise Accounting (CFO)
From Approved Agency Data Exchanges
& P-Card - Continued
P2P 9.5
Passes Budget
Check?
P2P 9.8
Direct Load
Warrant
Approver
Yes
P2P AE 9.9
Create
Voucher
Slide 57
P2P 3.1
End
No
P2P
R4
R2R 2.1
P2P CP 9.4
Florida
PALM
Checks
Budget
Change Accounting
Codes?
P2P AE 9.3
No
PJT
1.11
GAC
1.45
BUD 2.13
Make Available
Override?
Yes
Agency Invoice Aprover
Yes
P2P
R2
P2P 9.6
Invoice Approver
P2P CP 9.7
Override
Available
Budget
Source: P2P
PALM 100 Level 2 Workshop
III – Initiate Payment
Business Sub-Events and Business Activities


Input Invoice

Via Payroll
◦
◦
◦
◦

Via Revolving Funds
Process Invoice
Approve and Budget Check
Audit and Create Voucher
Reject Invoice
Via Direct Load
◦ From Approved Agency Data
Exchanges & P-Card
◦ Check Available Budget
PALM 100 Level 2 Workshop
Slide 58
Slide 59
Via Payroll



Payroll disbursements will continue to initiate from the FLAIR Payroll
Subsystem and will use a similar payment interface
People First and other approved systems will still perform
timekeeping
Core activities planned for Florida PALM:
◦ Post accounting entries for payroll disbursements
◦ Check budget and cash
◦ Issue payments to employees and other payees
PALM 100 Level 2 Workshop
III – Initiate Payment
Business Sub-Events and Business Activities


Input Invoice

Via Payroll
◦
◦
◦
◦

Via Revolving Funds
Process Invoice
Approve and Budget Check
Audit and Create Voucher
Reject Invoice
Via Direct Load
◦ From Approved Agency Data
Exchanges & P-Card
PALM 100 Level 2 Workshop
Slide 60
Via Revolving Funds
Anticipated Improvements or Changes



Revolving fund accounts will be set-up within Florida PALM for
accountability and reporting purposes
Ability to track revolving fund disbursement and funding activity
through an account register
Ability to upload electronic bank statements for reconciliations
Future:
 Ability to incorporate or reduce revolving funds with system
functionality of same day payments and potential to allow local
check printing
PALM 100 Level 2 Workshop
Slide 61
Slide 62
Business Event IV
PALM 100 Level 2 Workshop
IV – Execute Payment
Business Sub-Events and Business Activities

Produce Warrant or ACH
◦
◦
◦
◦
Check Available Cash
Agency Invest / Disinvest
Perform Payment Offsets
Issue Payment

Interagency Payments
◦ Establish AR/Acknowledge AR

Reconcile Payments
◦ Bank Account to Treasury

Fund Payments
◦ Project Cash Needs
◦ Treasury Invest / Disinvest
◦ Reconcile Payments
PALM 100 Level 2 Workshop
Slide 63
P2P
R 14
Check Available Cash
Slide 64
Treasury
P2P CP
3.5
Treasury
Wire
Tra nsfer
Review
Yes
CSH 2.3
CSH AE 2.5
P2P AE 2.12
P2P 3.1
Identi fy Items
for Payment
P2P CP 3.2
Verify Cash
Sufficient
Cas h?
P2P 3.3
Notify Agency
Yes
Wire Tra nsfer
Requested?
CSH 2.3
No
Offset to
apply?
Perform
Payment
Offsets
Agency
Accounting
Enterprise Accounting
(CFO)
P2P
R 5
CSH AE 2.5
Source: P2P
P2P 3.4
Agency
Resolves
PALM 100 Level 2 Workshop
Slide 65
Agency Analyst B Role
Agency Invest / Disinvest
CSH CP 2.4
Determine
Amount to
Invest/Disinvest
CSH 2.3
Review Cash Balance to
Create Cashflow Projections
CSH R8
CSH AE 2.5
Enter Amounts to
Invest/Disinvest
to Move Funds
CSH R9
Source: CSH
PALM 100 Level 2 Workshop
Slide 66
Perform Payment Offsets
No
Agency
Accounting
Enterprise Accounting (CFO)
Offset to apply?
P2P 3.9
Vendor and Benefitting Agency
Notified
P2P CP 3.6
Payment Offsets
P2P 3.10
Issue Payment
Yes
P2P 3.7
Calculate Offset to Creditor
and Available Balance to
Vendor
P2P CP 3.8
Paying Agency Approval
ARB 2.10
Offset in Force?
No
Source: P2P
PALM 100 Level 2 Workshop
Slide 67
Issue Payment
P2P
R7
P2P
R9
Enterprise Accounting (CFO)
P2P
R 11
P2P
R6
P2P
R8
P2P
R 10
Perform Payment
Offsets
CSH 3.1
P2P
R 12
P2P
R 13
P2P
R 14
P2P
R 15
P2P 3.10
Issue Payment
PJT
2.1
GAC
4.1
A2D 1.3
Manage
Returns
Transparency
Portal
PALM 100 Level 2 Workshop
Source: P2P
Produce Warrant or ACH
Anticipated Improvements or Changes





Payment Scheduling allows for the state and its agencies to earn
interest or save funds depending on the scheduled pay date
Cash is immediately checked and the agencies can disinvest if
needed to make cash available
Queue will notify Treasury staff of all anticipated wire payments to
ensure funds are available
Payment offsets will assist in timely processing DOR/IRS Levies,
and IRS backup withholding, etc. as well as offset payments for
outstanding receivables
One payment may be made up of multiple funding sources
PALM 100 Level 2 Workshop
Slide 68
IV – Execute Payment
Business Sub-Events and Business Activities

Produce Warrant or ACH
◦
◦
◦
◦
Check Available Cash
Agency Invest / Disinvest
Perform Payment Offsets
Issue Payment

Interagency Payments
◦ Establish AR / Acknowledge AR

Reconcile Payments
◦ Bank Account to Treasury

Fund Payments
◦ Project Cash Needs
◦ Treasury Invest / Disinvest
◦ Reconcile Payments
PALM 100 Level 2 Workshop
Slide 69
Slide 70
SPIA
Custodial Bank
Account
Disbursement
Account
Concentration
Account
Project Cash Needs
TRM IP 1.8
Transmit
Transaction File for
Concentration
Account
TRM IP 1.7
Transmit
Transaction File
for Main
Account
TRM 1.5
Liquidity Account Feeds the
DDA Account with Available
Funds
TRM 1.4
Funds Deposited into the SPIA
Account Included in Overall
Custodial Bank Account
TRM 1.1
SPIA Participants Deposit to
the SPIA Account
TRM 1.9
Multiple
Times
per Day
Multiple
Times
per Day
TRM IP 1.6
Transmit
Transaction File for
DDA Custodial
Bank Account
Multiple
Times
per Day
Multiple
Times
per Day
TRM IP 1.2
Transmit
Transaction
File from SPIA
Application
Source: TRM
TRM AE 1.3
Record SPIA
Balances
PALM 100 Level 2 Workshop
Slide 71
Project Cash Needs - Continued
Treasury
P2P 3.1
Identify
Payments
CSH 1.17 Add
Daily Cash
Receipt Data
PAY CP 2.21
Payroll Cash
Check
P2P CP 3.5
Wire Review
TRM 1.9 Determine Cash
Position by Account
TRM R2
Are Funds Still
Needed to Cover
Payments?
TRM AE 1.10
Move all Available Funds
from Concentration
Account to Disbursement
Accounts to Cover
Needed Payments
No
Yes
TRM AE 1.11
Move Cash from
Custodial Bank
Account to
Disbursement
Account
Are
Excess Funds
Remaining in
Concentration
Account?
Yes
No
TRM AE 1.12
Move Cash to
Custodial Bank
Account
End
Source: TRM
PALM 100 Level 2 Workshop
Slide 72
Treasury Invest / Disinvest
TRM CP 3.11
Reconcile
Investment in
Florida PALM with
the Custodial Bank
Treasury
A
TRM 3.3
Purchase/Sell
Investment
Instruments
TRM
R14
TRM AE 3.5
Record
Trade
Information
TRM 3.4
Trade Information Sent
and Confirmation
Returned
TRM R5
TRM R7
TRM R6
TRM
R10
TRM
R11
TRM AE 3.12
Record
External
Trade
Information
TRM
R14
TRM R8
Real Time
TRM R9
External Trading
Partners
Custodial Bank
TRM IP 3.6
Transmit
Internal Trades
File
TRM 3.7
Record Internal Trade
Information
TRM 3.9
External Managers’ Trade
Information Captured
TRM IP 3.10
Transmit Internal
and External
Trade
Transactions File
(Swift)
Real time
A
TRM
R4
Source: TRM
TRM 3.8
External Managers’
Execute Trades
PALM 100 Level 2 Workshop
Fund Payments
Anticipated Improvements or Changes


Automated wire payment process
Cash projection functionality within system
PALM 100 Level 2 Workshop
Slide 73
IV – Execute Payment
Business Sub-Events and Business Activities

Produce Warrant or ACH
◦
◦
◦
◦
Check Available Cash
Agency Invest / Disinvest
Perform Payment Offsets
Issue Payment

Interagency Payments
◦ Establish AR / Acknowledge AR

Reconcile Payments
◦ Bank Account to Treasury

Fund Payments
◦ Project Cash Needs
◦ Treasury Invest / Disinvest
◦ Reconcile Payments
PALM 100 Level 2 Workshop
Slide 74
Slide 75
Establish AR / Acknowledge AR
“Due To” Agency
(Billing Agency)
“Due From”
Agency (Paying Agency)
P2P CP 8.13
Program
Approver
Review and Edit
P2P 8.14
AR/AP Invoice
Flip
ARB
1.1.1
P2P AE
2.3
P2P 8.12
Assign to Program
Approver
Yes
P2P 8.2
Acknowledge AR
Invoice
P2P 8.3
Appears Billed
Correctly?
No
P2P 8.4
Return for
Additional
Information?
P2P 8.8
Reject
Receivable
No
Yes
P2P 8.5
Notify Due To
Agency that
Additional
Information is
Needed
ARB
2.20
Start
P2P 8.1
Inter-agency Due
To/ Due From
Shared View
Update
P2P 8.6
Acknowledge
Request for
Additional
Information
P2P 8.11
Correct Due
From Agency
Number
ARB
2.20
P2P 8.9
Acknowledge
Rejected AR
Invoice
P2P 8.7
Update
Receivable
P2P 8.10
Update
Receivable with
Rejection
Need to Correct
Due From Agency
Number?
No
End
Source: P2P
Yes
PALM 100 Level 2 Workshop
Interagency Payments
Anticipated Improvements or Changes


Slide 76
One view for Due To and Due From agencies to see payment details
and status
Will require both the paying and receiving entries to remain in sync
even after payment is executed
PALM 100 Level 2 Workshop
IV – Execute Payment
Business Sub-Events and Business Activities

Produce Warrant or ACH
◦
◦
◦
◦
Check Available Cash
Agency Invest / Disinvest
Perform Payment Offsets
Issue Payment

Interagency Payments
◦ Establish AR / Acknowledge AR

Reconcile Payments
◦ Bank Account to Treasury

Fund Payments
◦ Project Cash Needs
◦ Treasury Invest / Disinvest
◦ Reconcile Payments
PALM 100 Level 2 Workshop
Slide 77
Slide 78
Bank Account to Treasury
A&A
P2P 3.11 Payment
Settled
P2P 3.12 Payment
Reconciliation
Treasury
CSH AE 3.9
Clear
Payment
CSH
R14
CSH 3.10
Payment info Updated
CSH R5
CSH
R15
CSH CP 3.14
Warrant
Exceptions
Yes
Issue
Payment
CSH CP 3.8
Payment
Reconciliation
System
Reconciled?
No
CSH
R16
CSH CP 3.11
Contact Bank
to Correct
Payment
CSH AE 3.12
Record
Suspense
Entry
Pay or Reject?
End
CSH IP 3.7
Transmit Pay
and Warrant
Image Data (BAI)
Bank
Reject
Warrant
Pay
CSH CP 3.6
Process Payments
CSH CP 3.13
Warrant
Exceptions/
ACH Returns
Warrant or
ACH Return?
ACH
P2P
3.14 ACH
Return
PALM 100 Level 2 Workshop
Source: CSH
Slide 79
Reconcile Payments
Enterprise Accounting (CFO)
CSH CP 3.10
CSH 3.10
Transparency
Portal
P2P 3.11
Payment
Settled?
P2P 11.16
Yes
CSH 3.10
P2P 3.12
Payment Reconciliation
End
No
P2P 3.13
Cancel Payment and
Reissue?
No
Reissue/Cancel
Yes
P2P
R 16
P2P
R 17
P2P 3.14
ACH Return?
No
Yes
Agency Accounting
P2P 4.2
P2P 3.15
Returned/Unsettled Warrant
Resolution and Reconciliation
CSH CP 3.13
Reissue, Cancel, or Pending
Escheatment?
Yes
Escheatment
P2P 3.16
Escheatment
P2P 3.17
Unclaimed Property
P2P 2.3
Source: P2P
PALM 100 Level 2 Workshop
Reconcile Payments
Anticipated Improvements or Changes

Integrated treasury functions should make all cash management
functions more efficient
PALM 100 Level 2 Workshop
Slide 80
Slide 81
Business Event V
PALM 100 Level 2 Workshop
V – Manage Resources
Business Sub-Events and Business Activities


Vendors

◦
◦
◦
◦
◦
◦
Cash
◦ Calculate and Apportion Interest
Earnings
◦ Calculate and Manager CMIA
◦ Approve Outside Accounts
◦ Reconcile Bank Accounts

Grants and Projects
◦ Allocate Costs / Calculate
Indirect Costs
◦ Adjust Budgets
◦ Amend Grant Details
◦ Closeout Grant
◦ Closeout Project
Assets

Plan and Acquire
Utilize and Track
Transfer
Depreciate
Dispose
Inventory and Warehousing

General Ledger
◦
◦
◦
◦
Record Updates / Adjustments
Month End Close
Year End Close
Comprehensive Annual
Financial Report (CAFR)
Budget
◦
◦
◦
◦
Slide 82
Monitor, Manage, and Forecast
Budget Forecasting
Budget Amendments
Manage CF Requests
PALM 100 Level 2 Workshop
Slide 83
Vendors





Central location of vendor information
Self service Substitute W9 information (or Substitute W8 for the
foreign vendor)
Electronic Funds Transfer (EFT) registration
Enhanced withholding functionality
Generate IRS Forms
PALM 100 Level 2 Workshop
V – Manage Resources
Business Sub-Events and Business Activities


Vendors

◦
◦
◦
◦
◦
◦
Cash
◦ Calculate and Apportion Interest
Earnings
◦ Calculate and Manage CMIA
◦ Approve Outside Accounts
◦ Reconcile Bank Accounts

Grants and Projects
◦ Allocate Costs / Calculate Indirect
Costs
◦ Adjust Budgets
◦ Amend Grant Details
◦ Closeout Grant
◦ Closeout Project
Assets

Plan and Acquire
Utilize and Track
Transfer
Depreciate
Dispose
Inventory and Warehousing

Slide 84
General Ledger
◦
◦
◦
◦
Record Updates / Adjustments
Month End Close
Year End Close
Comprehensive Annual
Financial Report (CAFR)
Budget
◦ Monitor, Manage, and Forecast
◦ Budget Amendments
◦ Manage CF Requests
PALM 100 Level 2 Workshop
Slide 85
Calculate and Apportion Interest Earnings
CSH AE 2.5
Enter Amounts
to Invest/
Disinvest
Treasury
TRM AE 3.14
Earned
Interest
Calculations
(Interest and
Fees both
accrual and
cash)
TRM 3.13
System Calculates Interest
and Fees Based on External
and Internal Trades
TRM
R14
TRM
R12
CSH AE 2.7
Interest
Apportionment
TRM 3.15
System Apportions
Investment Earnings and
Fees Based on ADB (by
Account/Fund)
TRM
R15
TRM
R13
Source: TRM
PALM 100 Level 2 Workshop
Slide 86
Calculate and Apportion Interest Earnings – Cont.
Treasury
CSH IP 1
CSH
AE 2.7
CSH AE 2.7
Apportion Interest
and Fees and Post
at Lowest Level of
Detail
Agency Analyst
Notification
CSH R11
CSH 2.8
Review Apportionment of
Interest and Fees
CSH AE 2.9
Reapportion
Interest/Fees if
Needed
End
Source: CSH
PALM 100 Level 2 Workshop
Slide 87
Treasury
Calculate and Manage CMIA
TRM IP 9.1
AG File of
Audited SEFA
TRM 9.2
Calculate Top 90% of Grant
Programs Based on
Expenditures on Audited
SEFA (GAC identies grant as
CMIA)
TRM 9.5
Clearance Pattern Calculated
by Grant
TRM 9.6
Annual CMIA Report
Generated by CFDA
and Component
TRM
R23
TRM 9.8
Final Report Entered
and Original Signed
and Mailed
Payment/Claim?
TRM
R24
Payment
Agency
A&A
TRM 9.9
Voucher Created for CMIA
Payment
TRM 9.3
Grant Expenditures Occurring
in P2P
TRM 9.4
Federal Draw Occurs in ARB
Based on Anticipated or
Actual Grant Expenditure
Payments
TRM CP 9.7
Agency
Reviews
Report for
their Grants
Claim
TRM 9.10
Claim Submitted through ARB
Source: TRM
PALM 100 Level 2 Workshop
Slide 88
Approve Outside Accounts
Treasury
TRM CP 5.2
Treasury
Reviews and
Evaluates the
Request
Approved?
Yes
TRM CP 5.4
Set-up Bank
Account in
Florida PALM
CSH
R3
CSH
R4
No
No
No
5.3
Notifies Agency
Agency
Yes
Outside Bank
Account
Revolving
Fund?
Yes
TRM 6.1
Revolving
Fund Request
TRM 5.5
Issue Approval Letter to
Agency
End
TRM 5.6
Begin Using Banking
Services
TRM 5.1
Agency Requests
Outside Banking
Services
Source: TRM
PALM 100 Level 2 Workshop
Slide 89
Reconcile Bank Accounts
Treasury
Reconciliation/Verification Processes on
other flows
CSH CP 1.20
Compare Bank
Deposit Data
and Agency
Recorded Info
CSH CP 1.23
Review and
Monitor
Exceptions
CSH CP 3.8
Payment
Reconciliation
System
TRM CP 2.18
Reconcile Accounts
Monthly
CSH CP 4.11
System
Reconciling
Detail to Total
CSH CP 4.13
System
Reconciliation
of Detail to
Agency ARB
Detail
TRM CP 2.20
Reconciles
Federally
Mandated
Disbursement
Account Daily
TRM CP 2.16
Monitor and
Identify and new
transactions
TRM CP 2.21
Reconciles Federal
Bank Account
Monthly
TRM CP 3.11
Reconcile
Investment in
Florida PALM with
the Custodial Bank
TRM 4.1
Files Received
from Banks
Daily and OnDemand
TRM CP 7.9
Agency
Reconciliation
Process
TRM 7.10
Monthly
Treasury
Reconciliation
of CRA
TRM 4.4
Reconciliation
Process
TRM CP 7.15
Monitor Cash Position
and Determine
Amounts Available for
Investment/
Disinvestment
Exceptions?
No
Account
Reconciled
TRM
R4
Bank
Yes
TRM IP 4.2
Transmit
Custodial
Accounts
Investment
Data
Files received on other
process flows
CSH IP 1.7
CSH IP 1.6
Transmit
Transmit
Daily BAI Data Addenda Data
TRM IP 4.3
SPIA BAI Data
CSH IP 3.7
Transmit Pay
and Warrant
Image Data
(BAI)
CSH IP 4.3
Transmit
Check
Return Data
CSH IP 4.6
Transmit
Foreign Item
Return Data
CSH IP 4.4
Transmit
ACH Return
Data
CSH IP 4.7
Transmit Check
Image Data
CSH IP 4.5
Transmit
Credit Card
Return Data
CSH IP 4.8
Transmit RA
Return Data
TRM IP 1.2
Transmit
Transaction
File from SPIA
Application
TRM IP 1.6
Transmit
Transaction
File for DDA
Custodial Bank
Account
TRM IP(BAI)
2.14
TRM IP 1.7
Federally
Transmit
Mandated
Transaction File
Disbursement
for Main
Account
Account
Transactions/
Balance
TRM IP 3.10
Transmit Internal
and External
Trade
Transactions File
TRM IP 2.15
Federal Bank
Account
Transactions/
Balance
TRM 7.8
TRM IP 7.7 Non CRA Bank
Non-CRA Bank Statement
Activity File
TRM IP 7.6
Transmit Daily
File
Source: TRM
PALM 100 Level 2 Workshop
Cash
Anticipated Improvements or Changes





Slide 90
Consolidation of cash balances into one ledger
Integration of treasury functions and accounting functions into one
system
Stronger reporting and analysis capabilities
System generated investment/disinvest amounts
Cash available for investment by agencies longer due to scheduling
payments
PALM 100 Level 2 Workshop
Cash
Anticipated Improvements or Changes – Cont.






Cash positioning functionality within system
Automation of accounting entries for bank accounts
Automation of trade information with custodial bank
Increased recording of trade information for externally managed
portfolios
Bank accounts recorded in system for better accountability
Automation of CMIA report due to integrated system functionality
PALM 100 Level 2 Workshop
Slide 91
V – Manage Resources
Business Sub-Events and Business Activities


Vendors

◦
◦
◦
◦
◦
◦
Cash
◦ Calculate and Apportion Interest
Earnings
◦ Calculate and Manage CMIA
◦ Approve Outside Accounts
◦ Reconcile Bank Accounts

Grants and Projects
◦ Allocate Costs / Calculate Indirect
Costs
◦ Adjust Budgets
◦ Amend Grant Details
◦ Closeout Grant
◦ Closeout Project
Assets

Plan and Acquire
Utilize and Track
Transfer
Depreciate
Dispose
Inventory and Warehousing

Slide 92
General Ledger
◦
◦
◦
◦
Record Updates / Adjustments
Month End Close
Year End Close
Comprehensive Annual
Financial Report (CAFR)
Budget
◦ Monitor, Manage, and Forecast
◦ Budget Amendments
◦ Manage CF Requests
PALM 100 Level 2 Workshop
Slide 93
Allocate Costs / Calculate Indirect Costs
Other
Costs?
Agency Finance
No
Indirect
Costs?
Yes
GAC 3.4
Calculate
Indirect Costs
Cost
Allocation
Needed?
Yes
GAC CP 3.5
Pre Audit
Indirect and
Allowable
Costs
GAC
R 14
Yes
GAC CP 3.6
Apply Agency
Cost
Allocation
Method
No
GAC
AE 1
Journal
Transfers
Needed?
Yes
R2R 2.1
Input Journal
Transfers to
Allocate
Costs
GAC
AE 2
GAC
IP 6
GAC 3.3
Update Program
Budget
Source: GAC
PALM 100 Level 2 Workshop
Slide 94
Adjust Budgets
Agency Grant Administrator
Agency Finance
GAC 3.3
Update Program
Budget
GAC 3.1
Monitor
Program
Progress
Any Award
Changes?
Yes
Yes
GAC 3.2
Amend Award
Details
GAC
IP 4
Budget
Update
Required?
GAC
IP 5
PALM 100 Level 2 Workshop
Source: GAC
Slide 95
Agency Grant Administrator
Amend Grant Details
Grant Titling
GAC 2.3
Input Grant
Details
GAC 2.4
Input Budget
Components
GAC 2.5
Input Recipient
Organization
Details
GAC 2.6
Input Recipient
Indirect, Fringe,
F&A Rates
GAC 2.7
Input Cost
Sharing
Commitments
GAC 2.8
Input Grantee
Compliance Info
GAC 2.9
Input Grantor
Guidelines
GAC 2.10
Input Resource
Data
GAC
IP 2
Source: GAC
PALM 100 Level 2 Workshop
Slide 96
Closeout Grant
Stop
GAC 5.9
Close Grant
(Deactivate
Grant Code)
ARB 2.2
Agency Finance
ARB 2.2
Close
Billing
GAC 5.2
Finalize
Transactions in
Process
Outstanding
Encumbrances?
GAC
R6
Yes
GAC
R7
P2P CP
1.5
No
Outstanding
AP Invoices?
Yes
No
GAC CP 5.3
Complete
Program
Tasks (Input
Status)
Asset
Completed?
Yes
No
Outstanding
Labor Costs?
No
GAC CP 5.4
Capture
Grant Costs
Need
to Bill?
P2P AE 2.3
GAC 5.6
Close Grant
Period
GAC 5.7
Confirm
Drawdowns
and Billing
Complete
GAC 5.8
Close Grants
Activity
Yes
Yes
ARB 1.6
A2D 1.3
No
GAC CP 5.5
Analyze
Grant
Performance
GAC
R7
GAC
CP 3
PAY 2.3
GAC
R3
GAC
R4
GAC
CP 4
GAC
R 16
GAC
R 15
Source: GAC
PALM 100 Level 2 Workshop
GAC
CP 5
Slide 97
Closeout Project
Agency Project Manager
PJT CP 3.7
Analyze
Project
Performance
(Confirm
Closeout)
PJT CP 3.8
Close Project
(Deactivate
Project Code)
PJT 3.6
Agency Offline
Billing/ Receipt
Cycle
End
No
Agency Finance
No
PJT 3.2
Finalize
Transactions in
Process
Outstanding
Encumbrances?
No
Outstanding
AP Invoices?
No
PJT CP 3.3
Complete
Project
Tasks
(Input
Status)
Asset
Completed?
No
Outstanding
Labor Costs?
Yes
Yes
Yes
Yes
P2P CP
1.5
P2P AE
2.3
A2D 1.3
PAY 2.3
No
Need Cost
Allocation?
Yes
PJT 3.4
Calculate Cost
Allocation
R2R 2.1
No
PJT 3.5
Capture Project
Costs
Need Florida
PALM Billing
PJT CP 3.7
Analyze
Project
Performance
(Confirm
Closeout)
Project
Complete?
Close
PJT CP 3.8
Close Project
(Deactivate
Project Code)
PJT 3.9
Need to Reopen
Project?
Yes
Yes
ARB 1.6
PJT
IP 3
PJT
R5
Closeout
Steps
Source: PJT
PALM 200 Level 2 Workshop
PJT 1.7
Grants and Projects
Anticipated Improvements or Changes





Slide 98
Agencies will be better able to manage grant record – More robust
and powerful status codes, attributes, etc.
Integration with Projects/Grants functionality to capture and control
grant costs
Ability to capture subrecipient data (including purchased assets)
Integration to AR/Billing for revenue and cash management
Enhanced Indirect cost capture/management
PALM 100 Level 2 Workshop
V – Manage Resources
Business Sub-Events and Business Activities


Vendors

◦
◦
◦
◦
◦
◦
Cash
◦ Calculate and Apportion Interest
Earnings
◦ Calculate and Manage CMIA
◦ Approve Outside Accounts
◦ Reconcile Bank Accounts

Grants and Projects
◦ Allocate Costs / Calculate Indirect
Costs
◦ Adjust Budgets
◦ Amend Grant Details
◦ Closeout Grant
◦ Closeout Project
Assets

Plan and Acquire
Utilize and Track
Transfer
Depreciate
Dispose
Inventory and Warehousing

Slide 99
General Ledger
◦
◦
◦
◦
Record Updates / Adjustments
Month End Close
Year End Close
Comprehensive Annual
Financial Report (CAFR)
Budget
◦ Monitor, Manage, and Forecast
◦ Budget Amendments
◦ Manage CF Requests
PALM 100 Level 2 Workshop
Slide 100
Plan and Acquire
Property Custodian
P2P AE 6.2
P2P 3.8
A2D 1.1
Was asset
donated, loaned,
seized, or
provided?
A2D 1.2
No
GAC 2.17
GAC 2.18
A2D 1.3
Record Asset
Acquisition
PJT 1.11
A2D 1.4
Create Property
Record (Pending)
Validate
Property
Record?
R2R 2.1
A2D R 1
No
A2D 1.8
Asset Recorded in
Error
A2D R 2
Source: A2D
PALM 100 Level 2 Workshop
Slide 101
Plan and Acquire - Continued
A2D 1.5
Acquire Asset
Property Supervisor
A2D 1.1
A2D 1.6
Tag Asset
A2D 1.2
Direct Input of
Assets
Inventory &
Track
A2D 1.7
Complete Update to
Property Record
A2D 1.6
Tag Asset
A2D IP 3
A2D IP 2
A2D R 3
A2D AE 1
Property
Record
Created
PALM 100 Level 2 Workshop
Source: A2D
Slide 102
Utilize and Track
A2D 3.6
A2D 3.6
A2D R 5
Agency Property Custodian
A2D R 4
Plan &
Acquire
A2D 2.2
Use Asset
A2D IP 3
A2D
AE 3
A2D 2.4
Track/Maintain
Asset
Depreciate
A2D IP 2
Transfer
A2D CP
2.3
Perform
Physical
Inventory
Source: A2D
A2D IP 1
PALM 100 Level 2 Workshop
Slide 103
Transfer
Agency A Property Custodian
Inventory & Track
Optional
Agency B Property Custodian
A2D 2.5
Prepare Transfers
A2D R 6
Source: A2D
A2D 1.4 - 1.7
Receive
Property
PALM 100 Level 2 Workshop
Slide 104
Depreciate
Agency A Property Custodian
A2D
AE 2
Inventory & Track
A2D 3.1
Identify
Identify
Asset Asset
for
for
Retirement
Retirement
A2D 2.6
Execute
Depreciation
Dispose
A2D IP 1
A2D R 7
A2D R 8
Source: A2D
PALM 100 Level 2 Workshop
Slide 105
Agency Surplus
Review Board
Dispose
A2D CP
3.2
Board
Considers
Asset for
Retireme
nt
A2D 3.3
Passed Agency
Surplus Review
Board?
GAC 4.1
P2P 3.8
Depreciate
PJT 2.1
ARB 1.4
Yes
Property Custodian
No
A2D 3.4
Is asset a
watercraft,
vehicle, aircraft,
or land?
A2D 2.4
Track/Maintain
Asset
No
A2D 3.6
Was the Asset Lost,
Stolen, or
Unaccounted For?
A2D 3.8
Dispose of Asset
No
A2D R 11
End
A2D
AE 4
Special Asset Disposition
Custodian
Yes
A2D 3.5
Perform Special Asset
Disposition Workflow
(DMS and DEP)
A2D IP 2
A2D IP 3
Yes
A2D R 9
DFS A&A
Source: A2D
A2D R 10
A2D 3.7
DFS A&A Verifies
Asset Write-off
PALM 100 Level 2 Workshop
Slide 106
Inventory and Warehousing
A2D 2.4
P2P 3.1
A2D 4.2
Track and Maintain the
Asset
A2D 4.5
Execute
Replenishment of
Inventory
Agency Property Custodian
A2D R 12
A2D 1.7
A2D 4.1
Warehouse the Asset
A2D
AE 5
Agency Business Operations Manager
A2D IP 1
A2D 4.3
Agency Orders
End
A2D R 13
A2D CP
4.4
Order
Approval
Workflow
Source: A2D
PALM 100 Level 2 Workshop
Assets
Anticipated Improvements or Changes




Integrated Property Transfer Function
Additional Depreciation Methods Available
Ability to Track Assets Without Capitalization
Consumable Inventory Warehouse Functionality
PALM 100 Level 2 Workshop
Slide 107
V – Manage Resources
Business Sub-Events and Business Activities


Vendors

◦
◦
◦
◦
◦
◦
Cash
◦ Calculate and Apportion Interest
Earnings
◦ Calculate and Manage CMIA
◦ Approve Outside Accounts
◦ Reconcile Bank Accounts

Grants and Projects
◦ Allocate Costs / Calculate Indirect
Costs
◦ Adjust Budgets
◦ Amend Grant Details
◦ Closeout Grant
◦ Closeout Project
Assets

Plan and Acquire
Utilize and Track
Transfer
Depreciate
Dispose
Inventory and Warehousing

Slide 108
General Ledger
◦
◦
◦
◦
Record Updates / Adjustments
Month End Close
Year End Close
Comprehensive Annual
Financial Report (CAFR)
Budget
◦ Monitor, Manage, and Forecast
◦ Budget Amendments
◦ Manage CF Requests
PALM 100 Level 2 Workshop
Slide 109
Monitor, Manage, and Forecast
BUD 2.28
Perform “What-if”
Forecasting and
Planning
(on demand)
Enterprise
Agency
BUD 2.26
Create Consolidated
Scenarios
(Agency Spend Plans,
Rate Reports, etc.)
BUD 2.27
Store for
Business Intelligence
(Reporting and
Dashboard Tools)
BUD
R8
BUD 2.29
Input Forecasts:
HR, Revenue and
Non-Personnel
Expenditures,
Drivers and
Assumptions
Source: BUD
PALM 100 Level 2 Workshop
Slide 110
Budget Amendments
EOG/OPB
Enterprise
BUD
AE 3
BUD 2.37
Florida PALM
R2R 1.2
R2R 2.1
To
BUD 3.1
BUD 2.33
Budget Amendments
Reviewed By
EOG/OPB/House/
Senate
BUD 2.34
Denied or
Withdrawn?
No
BUD 2.35
Generate Approved
Budget Amendments
BUD IP
2.36
Input into
LAS/PBS
BUD 2.31
Apply Budget
Amendment
Adjustments
BUD IP 2.32
Input into
BAPS
Agency
Yes
BUD 2.30
Budget
Amendment
Needed?
Yes
Source: BUD
BUD
R9
PALM 100 Level 2 Workshop
Slide 111
Manage CF Requests
BUD IP 3.1
Tentative Carry Forward (Personnel and NonPersonnel) Data Set Created
BUD
IP 1
BUD IP 3.2
Carry Forward Authority
Category 13XXXX Data Set Created
BUD
CP 1
Enterprise
BUD IP 3.3
Tentative Certified Forward
(FCO) Data Set Created
BUD
R 10
BUD 3.4
Validate Tentative Carry Forward
BUD 3.5
Validate Carry Forward Authority
Category 13XXXX
BUD
CP 2
BUD 3.6
Validate
Tentative Certified Forward
End
PALM 100 Level 2 Workshop
Slide 112
Manage CF Requests - Continued
R2R
1.6
Agency
GAC
4.1
PAY
2.28a
PJT
2.1
No
Start
BUD 3.7
Agencies Mark Carry
Forward/Certified
Forward Records
Recharacterize?
Yes
BUD 3.8
Request Carry
Forward Recharacterization
Approval
BUD
CP 1
BUD
CP 3
BUD
AE 4
BUD
R 11
P2P
AE 1.4
PALM 100 Level 2 Workshop
Slide 113
Enterprise
Manage CF Requests - Continued
BUD 3.9
Establish Final
Carry Forward
BUD IP 3.10
Agency Carry/Certified
Forward Data
BUD
AE 5
Operating –
Within August
2nd Carry
Forward
Reversion
EOG/OPB
1st Carry Forward
Reversion
BUD 3.11
Posting Final Carry Forward/
Carry Forward Authority
Category 13XXXX
BUD 3.12
Review/Approve
Final Certified Forward
(FCO)
BUD 3.14
Florida PALM
R2R 1.6
Certified Forward (FCO) –
By September 1
BUD IP 3.13
LAS/PBS feed of approved Certified Forwards
back to Florida PALM GL/BL
BUD IP 3.15
Ending Carry
Forward Balances
(9/30 Reversion
Entries)
PALM 100 Level 2 Workshop
Slide 114
Manage CF Request - Continued
Enterprise
BUD 3.23
FCO Interface Data
to Florida PALM
GL/BL
R2R 1.6
BUD
AE 6
BUD IP 3.22
Approved Agency FCO
Interface Data
(FCO Remaining Balances either Approved
to be Certified Forward or Reverted)
EOG/OPB
February, 2nd Year of FCO
Appropriations (19th Month)
Start
BUD 3.16
FCO Spreadsheets
Provided to Agencies for
Review and Identification
of Remaining FCO
Appropriation Amounts
BUD 3.17
FCO
Spreadsheets
BUD 3.21
Build of Final FCO
Reversions
BUD 3.20
Review/Approve Agency
FCO Interface Data to
Determine FCO
Reversions
Agency
PJT
1.7
BUD 3.18
Agency Reviews FCO
Spreadsheets/Workbooks
to Identify Remaining FCO
Appropriation Amounts
(Document Obligated or
Unobligated Items, Include
Supporting Documents &
Comments)
BUD
R 14
BUD
R 13
BUD IP 3.19
Agency Requested FCO
Interface Data
End
PALM 100 Level 2 Workshop
Source: BUD
Budget
Anticipated Improvements or Changes





Slide 115
Automation of statutorily authorized re-characterization of CF funds
Capability to perform enterprise-wide revenue and HR
assumptions, revenue forecast, HR expenditure baseline forecast
and non-personnel expenditure forecasting
Provide project/cost accounting/activity based accounting capability
Ability to publish consolidated scenarios (agency spend plans, rate
reports, etc.) efficiently and frequently
Provide “what-if” capabilities for forecasting and planning ondemand
PALM 100 Level 2 Workshop
V – Manage Resources
Business Sub-Events and Business Activities


Vendors

◦
◦
◦
◦
◦
◦
Cash
◦ Calculate and Apportion Interest
Earnings
◦ Calculate and Manager CMIA
◦ Approve Outside Accounts
◦ Reconcile Bank Accounts

Grants and Projects
◦ Allocate Costs / Calculate Indirect
Costs
◦ Adjust Budgets
◦ Amend Grant Details
◦ Closeout Grant
◦ Closeout Project
Assets

Plan and Acquire
Utilize and Track
Transfer
Depreciate
Dispose
Inventory and Warehousing

General Ledger
◦
◦
◦
◦
Record Updates / Adjustments
Month End Close
Year End Close
Comprehensive Annual
Financial Report (CAFR)
Budget
◦
◦
◦
◦
Slide 116
Monitor, Manage, and Forecast
Budget Forecasting
Budget Amendments
Manage CF Requests
PALM 100 Level 2 Workshop
Slide 117
People
First
MFMP
R2R IP 1
MFMP
LAS/
PBS
R2R IP 2
People
First
R2R IP 3
LAS/PBS
R2R R 2.6
Trial balance and
other reports
R2R
AE 3
Enterprise (DFS
Financial Reporting)
DMS, Legislature,
and EOG
Record Updates / Adjustments
R2R 2.4
Process Journal Entries
GAC 2.22
PJT 1.7
ARB 1.6
CSH
AE 1.19
TRM 1.9
PAY 2.28a
BUD 2.37
R2R AE 2.3
General
Ledger
Account
Adjustments
R2R IP 4
Agency
Business
Systems
R2R R 2.6a
Trial balance and
other reports
Agency
P2P
Various
A2D 1.7
A2D 3.1
A2D 2.1
R2R 2.5
Post to GL
R2R 2.2
Consolidation of
Subsidiary Ledgers
to Chart of Accounts
R2R 2.1
Process Subsidiary
Ledgers Financial
Transactions
R2R
AE 1
R2R R 4
R2R
AE 2
R2R R 3
Source: R2R
PALM 100 Level 2 Workshop
Slide 118
Enterprise (DFS Financial Reporting)
Month End Close
R2R R 3.12
Create Enterprise Period
End Financial Reports/
Statements
R2R 3.1
Create GL Close Schedule
(Development and
Communication)
Agency
R2R 3.2
Open New Period
R2R 3.3
Record Updates in
Sub-Ledgers
R2R 3.4
Period Ending
Soft Close for
Financial
Transactions
R2R 3.5
Conduct Trial
Balance Review
R2R AE 3.6
Journal entries to
correct account
balances/record/
reverse accruals
and post to GL
R2R R 3.7
Reports to Detect
Exceptions
R2R AE 3.8
Correct
Consolidated
GL Balances
R2R 3.9
Conduct Preliminary
Financial Report
Review
R2R 3.10
Hard Close for
Financial
Transactions per GL
Close Schedule
R2R R 3.11
Create Period End
Financial Reports/
Statements
Iterative Review and Monitoring Activities
occurring between Soft and Hard Close
R2R 2.4
R2R CP 2
Source: R2R
PALM 100 Level 2 Workshop
Slide 119
Enterprise (DFS Financial Reporting)
Year End Close
R2R R 4.11
Execute
Management
Reporting
R2R 4.1
Create Year End GL Close
Schedule
(Development and
Communication)
R2R 4.8
Conduct Financial
Report Review
R2R 4.6
Open Period 13 for
Year End and Audit
Adjustments
Agency
R2R 4.2
Execute Month End
Close (June)
R2R 4.3
Open July Period
(New/Current Fiscal
Year)
OPB,
Legislature, and
EOG
R2R 3.4-3.9
R2R 4.4
Hard Close for JunePeriod 12
(End of Prior Fiscal
Year)
R2R 4.5
Current FY Balances
Updated
R2R 4.12
Perform
Reconciliations
and Reviews
CAFR
Reporting
R2R AE 4.10
Material
Adjustments
Posted to GL
R2R R 4.7
Create Year End
Financial
Reports
R2R 4.9
Material
Adjustments
Identified
R2R 3.10
BUD 2.1
Source: R2R
PALM 100 Level 2 Workshop
Enterprise (DFS Financial Reporting)
Comprehensive Annual Financial Report
(CAFR)
Year End
Close
R2R 4.13
Run Preliminary
CAFR Financial
Information
Slide 120
R2R 4.24
Generate Final CAFR
R2R AE 4.17
Year-End
Adjusting
Entries Posted
to GL
R2R 4.18
Unaudited CAFR with
Notes and Financial
Information
Transmitted to
AudGen
R2R 4.23
Hard Close
Period 13 (Close
Prior Fiscal Year)
R2R AE 4.22
Record and Post
to GL
Applicable
Adjustments
from AudGen
R2R 4.16
Enterprise Level
Year End
Adjustments
Identified
R2R 4.21
Review of Identified
Audit Adjustments
Agency
R2R 4.14
Component Units
Submit Financial
Statements
Auditor General
R2R 4.15
Agency Year End
Adjustments
Identified
R2R CP
4.19
Perform
Audits
R2R 4.20
Audit
Adjustments
Identified
Source: R2R
PALM 100 Level 2 Workshop
General Ledger
Anticipated Improvements or Changes




Slide 121
Automated update of Agency current fiscal year account balances
after CAFR completion
Standard Period End Closing Process using a Soft Close and a Hard
Close
Multiple periods may be open at one time
Real time ledger updates
PALM 100 Level 2 Workshop
Overall / General
Anticipated Improvement or Changes






Move to Modified Accrual basis of accounting
Ability to report cash and / or accrual
Elimination of Departmental and Central Accounting
Robust reporting and inquiry capability, exportable to Excel, etc.
Tightly integrated Process Areas
Robust Workflow capabilities
◦ Ability to attach source or supporting documents
◦ Ability to copy from other / previous records to create new
PALM 100 Level 2 Workshop
Slide 122
Overall / General - Continued
Anticipated Improvements or Changes




Slide 123
Multiple subsidiary ledgers that feed the General Ledger for
accounting entries, or that store business information for reporting
New financial management functionality across all Process Areas
Ability to interface with external business systems
Role based security controls to allow more operational users to
access and perform business events or query information
PALM 100 Level 2 Workshop
Slide 124
Questions, Thoughts, Comments?
PALM 100 Level 2 Workshop
Slide 125
Questions and Next Steps
PALM 100 Level 2 Workshop
Slide 126
Workshop Survey

Attendees will receive an email with a link to a 12-question survey
related to the Workshop
PALM 100 Level 2 Workshop
Slide 127
Workgroup Survey Data
KNOWLEDGE OF THE PROJECT AND
RESPONDENT FREQUENCY USING FLAIR
SUCCESS CONFIDENCE
74 Percent Daily
18%
Strongly Agree
Agree
RESPONDENT
EXPERIENCE USING FLAIR
Neutral
63 Percent More
than 10 Years
55%
PALM 100 Level 2 Workshop
27%
Slide 128
Questionnaire





Questionnaire will be sent in Word format to Agency Administrative
Directors at conclusion of last Workshop to obtain feedback for
proposed standard business processes
Only one Questionnaire response per agency
Questionnaire asks for a primary agency contact for follow-up
Reference material such as Process Flows and Narratives could be
found at:
http://www.myfloridacfo.com/floridapalm/meetings.htm
Agencies should review Pre-Workshop, Workshop presentation and
reference material as basis for Agency feedback
PALM 100 Level 2 Workshop
FloridaPALM@myfloridacfo.com
myfloridacfo.com/FloridaPALM