U.S. DOD Form dod-secnavinst-7042-7j
DEPARTMENT
OF THE
OF FICEOFT
1000
NAVY
HE SE C!? ETARY
I4AVYPEIITAGO1J
WA. SHlt1GT014,
D C .203501000
SECIS!AVIWST
7042.7J
AAUSF!
5 November
SECWAV
From:
sl]bj
IiJSTRUCTIOIJ
Secrecary
:
7042.7J
of
GUIDELIWE5
the
Wavy
FOP. USE
OF
OFF:ICIA1, P.EPEESEWTATIOW
DoD Directive
7250.13
of 2!3 Feb
SECWAVIWST
7042.14?.
DoD Joillt Travel
Regulations
DOD FMP., vol. 3, Chapzer
8
WAVSO
P-3005
(ilOTAL)
WAVCOMPT
Manual,
par. 046390
89
FUWDS
(a)
(b)
(c)
(Ci)
(e)
(f)
Encl :
(1) Listing
of DoD Officidl.s Eligib].e for Official
Courtesies
on Official
Visits
to the Fielcl
Cor Requesting
Funds or Exceptions
(~) Procedure
Voucher
anti E:tpense DocumelltaEion
Sheet
(3) Sample
1.
Purpose
per
To implement
a.
ref2rence
(a).
clarify
current
Department
Department
of
the
of
Wavy
Defense
(DOW)
(OP.F)
(WOTAL)
Ref:
To
b.
procedures
19’38
(DoD)
policies
policy
ancl
~
c.
To
clel.egate authority
d
TO
establish
policy
co e:<pend OP. F.
on
ckie e:.:e~cise of
To provicis forms ant] procedures
e.
ancj clocumenting
kheir e:<pencliture.
for
This instruction
reviewecl in its
revisec]
7.
-
Cancel.latiOn.
has been
encirecy.
Substantially
SECNAVIF!ST
that
authori~y.
clistributi.ng
func]s
ancl shoulci be
7042.7H.
3.
Background.
Section
127 of Licle 10, United
States
COCle,
authorizes
rhe Secl:eca~-y of Defense
ancl the Secl-etaries
of the
Military
Departments
to provict,e for dny emergency
or e:+cra–
When
orc]inaxy e:~pense which
cannot
be ancicipazed
or classifiecl.
provicled in an appropriation,
the funcls may be spent
for purposes
inducting
cleterminecl to be proper
by the Secretary
concernecl,
/:
‘o
,~..
DEPARTMENT
..???rl&,
,-(fx)
I
OFFICE
OF THE NAVY
OF THE SECRETARY
1000 NAVY
j
WASHINGTON,
SECNAVINST
7fJ42.7J
AAIJSN
27 Septem13er
1999
-
I
SECNAV
INSTRUCTION
From:
Secretary
Subj :
GUIDELINES
Encl :
PENTAGON
D.C. 20350.1000
(1) Revised
7042.7J
of
the
FOR
TRANSMITTAL
OF
OFFICIAL
Remove
page
transmittal.
REPRESENTATION
FUNDS
(ORF)
4
current
dollar
1.
PurDose . To provide
gifts presented
to non-DoD
dignitaries.
2.
Action.
this change
1
Navy
USE
page
CHANGE
CH-1
4 and
replace
limitation
with
for
enclosure
official
(1) of
‘7?JL_A k~
Richard
Danzig
7
Distribution:
(Same as basic)
i
..—
SECNAVINST
7042.7J
5 !ill’i
1999
hospicalities
p~ovicled at
11OL specifically
provided
and
official
functions,
for by other particular
other expenses,
appropriation~.
4
Definition.
Fez- the purpose
of this instruction,
DoD
personnel,
unless
specifically
indicated
to the contrary,
includes
all military
members
and civilian
employees
of the DoD
of the U.S. military
ancl the Coast Guarcl (USCG) , students
reservists
on active
duty, members
of the NatiO1lal
colleges,
all
military
ancl
civilian
retirees
of
che DoD not hoi.c]ing
Guarcl,
in the non– DoD community,
ancl the
a pOs it iOn Of prominence
spouses
of the foregoing
categories.
5.
Delegation
of
Authority
a.
DoD officials
who receive
funcling authocity
from the
Chief
of l~!aval Operations
(CNO)
Secretary
of the Navy
(SECNAV),
or the Commanclant
of the Marine
Corps
(CMC) are authorized
to
e:<tenc] official
courtesies
on beh+alf of the U.S. Government.
These
officials
are called
authorization
holders
ancl they may
ElOw–
redelegate
their authority
to suk-authorization
holclers.
e:tcept
for
ciepartmental
offices
of
the
SECNAV,
CNO,
and
ever,
or sub–authorizati
ons will be granteci only to
CMC , authorizations
military
heacls of activities
and commands
uncler the ]uzisdiccion
or aclrniniscracive
control
of the DON and will not be subauchorized
within
an activity
or command.
t> .
The Assistant
for AclminisCration,
Office
of the Under
policy
Secretary
of the Navy
(AA.USN), CNO, and CMC are delegated
e:iception authority
for the use c]f OP.F for chose activities
uncier
their
respective
ORF sub-programs
as provided
in paragraphs
6ci(E)
The CNO and CMC may only Leclelegate
this authority
co
ancl (1.0)
the Vice Chief
of Naval Operations
(VCNO) ancl Assistant
Conunanclanc of the Marine
Corps
(.ACMC) respect i.~ely.
Policy.
In the DOi,l,ORF is co be usect only LO maintain
6.
the
This inclucles the
standing
ancl prestige
of the United
States.
hosting
of official
functions
and the presentation
of command
mementos.
The scope of functions,
including
the size, cost and
number
of guests
invitecl, should
be held LO a minimum
and
The authorization
or sub–
commensurate
with the occasion.
authorization
holder
will personally
approve
each function
and be
helcl accountable
for the propriety
of each expencliture.
Within
the DON, invitations
co foreign
clignitari. es to visit
the U.S. at
the e:.:pense of DoD shall. be extended
only by the SE CNAV, CNO, and
2
SECil.4VIWST
5HOV
7042.7J
1998
CPIC
Policy
anc~ procedures
concerning
these types of e:tpenses
(.i.ncluciing .Loclging and per cliem type expenses)
will he
ac!ministered
by the AAUSid (reference
(b) )
Only
listecl below
a.
s:<penc]itures for, or in honor
are reimbursable
from OP.F:
(1) Distinguished
citizens,
military
government
officials
of foreign
countriss.
function
or stature
of the individuals
must
of these funcis.
of,
the
i.nclividuals
officers
and
The rank, position,
clearly
justify
use
(2) Prominent
Federal
(no]l–DoD) , State and local govern–
ment officials,
such as, but noc limitec~ to, members
of the
membe~-s ancl professional
staff of Congress,
governors,
cabine~,
mayors
and cicizens’
committees.
(3) Distinguished
ancl prcminenc
cicizens
who have made
substantial
contribution
to the Wation
or the DoD, or who are
recognized
leaders
in their fields
of e:.:pertise, ancl on certain
occasions,
members
of the news meclia.
(4) Military
and civilian
personnel
associated
Foreign
Warship
Visit
Information
Program
on official
United
States
ports
or when Unitecl States
vessels
are
visits
to foreign
ports.
a
with the
visits
co
on official
(5) Those military
and civilian
ofticials
of the DoD
listecl in enclosure
(1) when they are on official
visits
to fielcl
Courtesies
shown
these officials
shall only be in
accivit.i.es.
IL shall not be usecl for
the form of official
hosted
functions.
expenses
that are solely
for the personal
entertainment
of thes2
D.C. area, or the fielcl.
whether
in the Washington,
off.icialsr
Functions
in honor of DoD personnel
held within
the Washington,
D.C. area or helcl anywhere
in honor of DoD personnel
not listecl
in enclosure
(1) will not be funtiecl with OP.F.
At official
hosted
functions
where ORF is useci, unless
b
otherwise
limitecl by this instruction,
an appropriate
ratio of
(incluc~inq
spouses)
will be
noI>–DoD guests
to DoD personnel
observect.
This requirement
cloes not apply
to those
functions
At
all
other
honoring
the officials
listed
in enclosure
(1)
when attendance
is less than 30 persons
at
functions,
however,
lease 20 percent
must be non–DoD
guests;
at functions
of 30
PeI.SOns or more ac leaSt 50 percent
must be non-DoD
guests.
3