U.S. DOD Form dod-secnavinst-5420-60h

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U.S. DOD Form dod-secnavinst-5420-60h
I
DE PA RTMENTOF
OF FICEOFT
1000
WA
THE NAVY
kESECF!ETARY
NAVY
SH1NGT0f4,
PE14TfiG011
D
C
20350-1003
SECNAVINST
AAuSN
12 October
SECNAV
INSTRUCTION
From:
Secretary
Subj :
DEPARTMENT
MANAGEMENT
5420.60H
1999
5420.60H
of the Navy
OF THE NAVY
PROGRAM
(DON) FEDERAL
Ref:
(a)
Encl :
(1) Definitions
Management
(2) Administrative
Advisory Committees
ADVISORy
COMMITTEE
Public Law 92-463, Federal Advisory Committee Act of
Appendix
2
6 Ott 72, Title 5, U.S.C. Annotated,
(b) DoD Directive
5105 4 of 5 Sep 89, DoD Federal
Program
Advisory Committee Management
SECNAVINST
5420.194
cf
12
Ott
99, DON Committee
(c)
Management
Program
(d) Title 5, U.S.C., Section 552b, Government
in the
Sunshine Act
Procedures
for DON Federal
1.
To implement references
(a) and (b) , and update
Purpose
the policy, procedures,
and responsibilities
for the DON Federal
Advisory Committee Management
Program.
This instruction
is a
substantial
revision and should be reviewed in its 2ntirety.
2. committees
established
3.
Committees
other than DON Federal advisory
are excluded from this instruction.
They shall
and administered
per reference
(c)
Cancellation.
4.
Definitions.
enclosure
(1)
SECNAVINST
Terms
used
5420.60G
in this
instruction
are defined
5.
Objectives
The objectives
of the DON Federal
Committee
Management
Program are to:
the use of sound management
a. Encourage
utilization
of Federal advisory committees;
b. Eliminate overlap
advisory committees;
be
and duplication
Advisory
practices
among
DON
in
in the
Federal
SECNAVINST
I( OCI 1999
5420.60H
c. Ensure the maintenance
of current information
on the
purpose, and activity of DON Federal advisory
organization,
committees;
d.
Prevent the assignment
o.E personnel
to DON Federal
advisory committees
where conflict-of-interest
or antitrust
violations
might result.
Policy.
6.
will be:
Per reference
(a) , a DON Federal
advisory
committee
a. Used solely for advisory functions,
and will perform
function that is not the responsibility
of, or cannot be
unit, or accomplished
by an
assigned to, an organizational
existing committee.
a
b.
Established
only when essential
to the conduct of agency
and only when specifically
authorized
by statute or by
business,
the President,
or after determination
by the Secretary of the
Navy (SECNAV) , as a matter of formal record, that the committee
is in the public interest;
c. Terminated
when
have been accomplished.
the stated
objectives
of the committee
d, Balanced in composition
in terms of points
represented
and the functions to be performed.
e. Prohibited
from holding any meeting
Federal advisory committee charter has been
and the cognizant
Congressional
committees.
of view
or action until a
filed with SECNAV
f, Required to hold meetings open to the public except in
circumstances
where a closed meeting shall be determined
per the
provisions
of reference
(d)
Interested
persons must be
permitted
to attend, appear before, or file statements
with any
DON Federal advisory committee.
Subject to the Freedom of
Information
Act, all documents
that are made available
to or
prepared for or by a DON Federal advisory committee must be made
available for public inspection
and (copying. Detailed minutes
of meetings must be kept.
2
SECNAVINST
12 Ocl 1999
5420.60H
Required to ensure publishing
notice of all meetings
9
the Federal Registel- at least 15 calendal- days prior to the
meetings.
7.
in
Guidelines
The size of certain DON Federal
a. Size of the Committee.
Otherwise,
advisory committees
is regulated by statute.
committee size shall be limited to the minimum membership
considered
essential
to accomplish
committee objectives
in an
efficient and effective
manner.
Each DON Federal advisory
b. Staffinq the Committee.
executive
secretary and
committee
shall have a chairperson,
Designated
Federal Officer
(DFO)
Other officials
may be
on committee
size, frsquency of meetings,
required, depending
and committee objectives.
c.
Committee
Titles
(1) To ensure uniformity
and conformance
with DoD
policy, DON Federal advisory committees
shall be titled as
follows:
(a) Groups of a continuing
nature, other than those
should
be
designated
as “DON Federal
established
by legislation,
units should be
advisory committees, “ and their subordinate
“
designated
as “subcommittees
are reserved
legislation.
(b) The terms “commission, “ “council, “ and “board”
for Federal advisory committees
established
by
(2) The policy in paragraph
7c(1) need not interfere
with the titles of committees
previously
established,
currently
operating and known by their ori,3inal title.
8.
Responsibilities
a. The Assistant
Secreta~-y of the Navy
Officer
(CMO), shall:
for Administration,
Office of the Under
(AAUSN) , as DON Committee Management
3
SECNAVINST
I2 Ocl 1999
5420.60H
(1) Establish policy, issue guidance
for efficient
operation,
and provide oversight
of DON Federal advisory
committees , ensuring compliance
with requirements
of pertinent
Federal statutes and regulations.
closed
public
(2) Ensure, in coordination
with the General Counsel,
or partially
closed meetings are approved in advance and
notice is published
in the Fecferal Register.
(3) Ensure cognizant
information
about membership
committee officials maintain
and activities
as required.
(4) Ensure SECNAV approves compensation
as necessary
non-Federal
Government
advisory committee members.
(5) Ensure
required
reports
are submitted
for
as necessary.
(6) Issue detailed procedural
guidance
for the operation
See enclosure
(2)
of DON Federal advisory committees.
assist
(7) Designate,
in writing, Assistant
CMO’S who will
AAUSN in managing the DON Committee Management
Program.
Subject to the overall control and
b. SUPU ortinq Commands.
supervision
of the DON CMO, respt>nsibility for the management
and day-to-day
operation
of a DON Federal advisory committee
rests with the supporting
comman5.
(1) Supporting
commands will maintain complete
information
concerning
the activities
of their Federal advisory
committees,
including organizati,cn and membership,
agenda,
detailed minutes, transcripts
or notes of meetings,
studies,
reports or other data, and compilation
analyses,
of working
papers made available
to, or prepared by or for, the committees.
Such information
is to be available
to SECNAV and the Secretary
of Defense
(SECDEF)
chain
(2) Supporting
of command.
commands
will
report
to AAUSN
via
their
9. Action
Addressees
will carry out policies and execute
responsibilities
prescribed
in this inst~-uccion.
4
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