El Paso Community College Internal - Planning Areas/Depts

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Area Effectiveness Assessment Report - Four Column
El Paso Community College
Internal - Planning Areas/Depts
Objectives
Planning - Academic Computing Services District-Wide Computing Support Services
for Students and Faculty (2010-2011) Increase hours of operation to
accommodate student demand.
Planning Year(s):
2010 - 2011
Expected Completion Date:
08/31/2010
Actual Completion Date:
08/31/2010
Objective Status:
In Progress
Budget Account Number:
11000-52101
Person(s) Responsible:
Raymundo Vilca
Planning - Accounting - RG - Fill Rate for
Accounting Courses (2010-2011) - To
improve fill rate.
Planning Year(s):
2010 - 2011
Actual Completion Date:
03/08/2010
Objective Status:
New
Budget Account Number:
11000-55212
Person(s) Responsible:
03/05/2012 11:45 AM
Measures & Standards and Baselines /
Results
Strategies
Measure:
Provide district-wide administrative support
to all ACS labs; increase level of faculty and
student support at all ACS labs.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Hire appropriate level staff. Baseline: Hire 3
full-time ACS Lab Assistants and 2 part-time
ACS Lab Assistants.
Action & Follow-Up
Task Name:
ACS Lab Manager
Task Description:
District-wide ACS Lab Manager will assist
with planning and supervision of ACS labs.
Additional part-time Lab Assistants will
ensure for increased support to faculty and
students. ACS Lab Manager continues to
plan with ACS staff on ensuring appropriate
support for labs and identify funding for PT
staff. Also manager continues to monitor
departmental budget on a monthly basis.
Measure:
5% improvement.
Data Source for Measure:
Program Review Data
Standard and Baseline:
75%, 80% full. Baseline: 62%.
Task Name:
Courses Offered
Task Description:
Monitor courses offered.
Budget Impact:
No Funding Needed
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Objectives
Measures & Standards and Baselines /
Strategies
Lee Cannell
Projected Cost:
0.0000
Planning - Accounting - VV - Increase Class
Fill Rate (2010-2011) - Increase class fill
rate to 68% district-wide.
Planning Year(s):
2010 - 2011
Actual Completion Date:
02/20/2010
Objective Status:
In Progress
Budget Account Number:
11000-55210
Person(s) Responsible:
Becky Hancock
Planning - Administrative Assistant - VV Marketing Program (2010-2011) - Continue
Marketing Administrative Assistant
Program.
Planning Year(s):
2010 - 2011
Actual Completion Date:
03/05/2010
Objective Status:
New
Budget Account Number:
11000-55246
Person(s) Responsible:
Linda Silva
03/05/2012 11:45 AM
Measure:
Class fill rate is provided thru yearly program
review report.
Data Source for Measure:
Program Review Data
Standard and Baseline:
Class fill rate is currently 64%.
Results
Action & Follow-Up
09/14/2011 - Class fill rate was increased to 66%.
Progress:
Unsatisfactory
Action Plan Status:
2 - Action Plan Documented
09/14/2011 - Keep reducing the
amount of classes until the class fill
rate increases.
Task Name:
Less Classes
Task Description:
Offer less classes, better times.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Measure:
No. of individuals responding to ad.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Increase awareness to community, high
schools and businesses.
Task Name:
Advertising
Task Description:
Advertise in the El Paso Times & Tejano
Tribune.
Budget Impact:
Additional/New Funding Required
Task Name:
Deliver posters and brochures
Task Description:
Deliver AA program posters and brochures
to area high schools and businesses.
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Objectives
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
Budget Impact:
Additional/New Funding Required
Task Name:
High Scholl Articulation
Task Description:
Update articulation ageements with area
high school districts.
Budget Impact:
Additional/New Funding Required
Task Name:
Marketing Students
Task Description:
Create new posters to showcase students
who have passed the MOS exam
certification exams.
Budget Impact:
Additional/New Funding Required
Projected Cost:
1000.0000
Task Name:
Web Presence
Task Description:
Update AA program website - AA Program
faculty also update their web pages.
Budget Impact:
Additional/New Funding Required
Planning - Administrative Assistant - VV Community Outreach (2010-2011) Participate in the 10th Annual
Administrative Professional Conference and
involve students to participate/volunteer.
Planning Year(s):
2010 - 2011
Actual Completion Date:
03/05/2010
Objective Status:
New
03/05/2012 11:45 AM
Measure:
No. of contacts made during conference.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Increase awareness to conference attendees
on Administrative Assistant Program. No
Baseline.
Task Name:
Conference Attendees
Task Description:
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Objectives
Budget Account Number:
11000-55246
Person(s) Responsible:
Linda Silva
Measures & Standards and Baselines /
Strategies
Action & Follow-Up
Letters/flyers will be mailed to conference
attendees. Invite potential student's oncampus for advising.
Budget Impact:
Additional/New Funding Required
Projected Cost:
400.0000
Planning - Admissions and Registrar (2010-2011) Dual Credit Admissions and
Enrollment - (2010-2011) Reorganize
Admissions and Registration Department to
provide capacity for Dual Credit/ECHS
Department to meet its mission by providing
staff and training support to the new
department.
Planning Year(s):
2010 - 2011
Expected Completion Date:
03/21/2011
Actual Completion Date:
03/21/2011
Objective Status:
Met
Budget Account Number:
11000-62000
Person(s) Responsible:
Daryle Hendry
Measure:
Provide staff needed to perform admissions
and registration functions for Dual Credit
and Early College High School students.
Data Source for Measure:
Budget Data
Standard and Baseline:
Department did not have any staff to provide
these functions.
Planning - Admissions and Registrar (2010-2011) Online Add/Drop Registration (2010-2011) Allow students to register
Online during Add/Drop Registration
periods.
Planning Year(s):
2010 - 2011
Expected Completion Date:
05/31/2011
Actual Completion Date:
05/31/2011
Measure:
That online registration be active during
add/drop registration periods.
Data Source for Measure:
Enrollment Data
Standard and Baseline:
Currently students must stand in line and
register in-person during add/drop
registration.
03/05/2012 11:45 AM
Results
01/19/2012 - Completed. Transfered five
employees to the DC/ECHS Department
Progress:
Satisfactory
Action Plan Status:
0 - No Action Plan Necessary
Task Name:
(2010-1011)Transfer staff to new department
Task Description:
Transfer staff and supervisor already trained
in performing the essential functions of the
new department.
Budget Impact:
Rollover/Maintain Current Funding
01/19/2012 - Online registration is now available
for students during Add/Drop registration.
Progress:
Satisfactory
Action Plan Status:
0 - No Action Plan Necessary
Task Name:
Test internal controls to support online
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Objectives
Measures & Standards and Baselines /
Strategies
Objective Status:
Met
Budget Account Number:
11000-62000
Person(s) Responsible:
Daryle Hendry
activation of enrollment system.
Task Description:
Revise internal controls in order to support
online enrollment processing during
add/drop registration.
Budget Impact:
No Funding Needed
Planning - Admissions and Registrar (2010-2011)TREx High School Transcripts (2010-2011)Implement automation to
support receipt of high school electronic
transcripts for high school graduates.
Planning Year(s):
2010 - 2011
Expected Completion Date:
08/31/2011
Actual Completion Date:
08/31/2011
Objective Status:
Met
Budget Account Number:
11000-62000
Person(s) Responsible:
Daryle Hendry
Measure:
That EPCC be able to accept electronic
transcripts from public high schools and
through automation post information into the
EPCC student record.
Data Source for Measure:
Enrollment Data
Standard and Baseline:
Currently all high school transcripts for high
school graduates are paper.
Planning - Admissions and Registrar (2010-2011) Dual Credit/Early College High
School Server - (2010-2011) Share current
enrollment information for Dual Credit and
Early College High School students with
ISD's and High School administrators.
Planning Year(s):
2010 - 2011
Expected Completion Date:
Measure:
High Schools should be able to directly
access most current data available to verify
enrollment status of their students.
Data Source for Measure:
Enrollment Data
Standard and Baseline:
High Schols are dependent upon reports
generated by DC/ECHS staff to verify
03/05/2012 11:45 AM
Results
Action & Follow-Up
01/19/2012 - Testing completed. Certification
completed. Currently receiving HS transcripts via
TREx.
Progress:
Satisfactory
Action Plan Status:
0 - No Action Plan Necessary
Task Name:
Form partnership with high schools to test
transmission and receipt.
Task Description:
Test with individual high schools. Upon
succful testing, certify that the high school
can transmit TREx transcripts. Implement
internal controls to automate entry of TREx
data directly into EPCC student records.
Budget Impact:
Rollover/Maintain Current Funding
01/19/2012 - Secure Server operational with
compartmentalized files for individual ISD's and
ECHS.
Progress:
Satisfactory
Action Plan Status:
0 - No Action Plan Necessary
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Objectives
Measures & Standards and Baselines /
Strategies
12/23/2011
Actual Completion Date:
12/23/2011
Objective Status:
Met
Budget Account Number:
11000-62000
Person(s) Responsible:
Daryle Hendry
admissions and enrollment status of their
high school students into EPCC courses.
This information is generally dated by the
time the reports are run and transmitted to
the ISD and HS.
Planning - Advanced Technology Center Welding Technology (2010-2011) - Applied
for grants in order to purchase new
equipment for the Welding area.
Planning Year(s):
2010 - 2011
Measure:
Research equipment and cost for the
equipment.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Research and apply for grants that will offset
the cost of welding equipment. Baseline:
Acquire new equipment and upgrade current
equipment.
Measure:
Buy new equipment for the Welding Area.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Research and apply for grants that will offset
the cost of welding equipment. Baseline:
Acquire new equipment and upgrade current
equipment.
Actual Completion Date:
03/11/2010
Objective Status:
In Progress
Budget Account Number:
11000-42403
Person(s) Responsible:
Dr. Olga Valerio
Results
Action & Follow-Up
10/17/2011 - No Grants available at this time to
purchase equipment.
Progress:
Satisfactory
Action Plan Status:
1 - Action Plan Needed
10/17/2011 - Continue to research
grants for equipment.
Task Name:
Provide secure access to enrollment
information.
Task Description:
Provide secure server access to designated
ISD personnel for purposes of obtaining
limited enrollment information on their
students.
Budget Impact:
Rollover/Maintain Current Funding
10/17/2011 - Received skills development money
to purchase 10 each of welding hoods, helmets,
gloves, and jackets.
Progress:
Satisfactory
Action Plan Status:
0 - No Action Plan Necessary
Task Name:
Equipment Options and Funding
03/05/2012 11:45 AM
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Objectives
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
Task Description:
Research equipment options and funding
sources to enhance the Welding program.
Donations will also be looked for, in order to
update the ATC.
Planning - Advanced Technology Center Credit Diesel Program (2010-2011) Implement a new credit program. Use
environmentally friendly products. Establish
an advisory committee for Diesel Program.
Increase enrollment numbers.
Planning Year(s):
2010 - 2011
Actual Completion Date:
03/11/2010
Objective Status:
In Progress
Budget Account Number:
Pending
Person(s) Responsible:
Dr. Olga Valerio
Measure:
Introduction of the new credit courses.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
New program. Baseline: First time credit
program will be taught at EPCC
10/17/2011 - introduced 14 new credit course with
29 students in the program, 20 Credit and 9 CE ATC are concurrent courses.
Progress:
Satisfactory
Action Plan Status:
0 - No Action Plan Necessary
Measure:
Help improve the environment, and the
health of the students and instructors.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
New program. Baseline: First time credit
program will be taught at EPCC
Measure:
The advisory committee will give us their
input to ensure that we are teaching the
latest technology in the program.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
New program. Baseline: First time credit
program will be taught at EPCC
10/17/2011 - Continuing to improve environmental
conditions for the diesel students and instructors.
Progress:
Satisfactory
Action Plan Status:
0 - No Action Plan Necessary
10/17/2011 - Established an advisory committee
who is working with the ATC.
Will have a meeting with the committee once a
year.
Progress:
Satisfactory
Action Plan Status:
0 - No Action Plan Necessary
Task Name:
Committee
Task Description:
Host and find the right committee for this
program.
Task Name:
Promote Credit Program
Task Description:
03/05/2012 11:45 AM
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Objectives
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
Meet with the community partners to
promote the credit program as well as
advertise in the media.
Task Name:
Research Companies
Task Description:
Research the different companies that offer
green products .
Planning - Advanced Technology Center Electrical Journeyman (2010-2011) - Create
a partnership with the International
Brotherhood of Electrical Workers (IBEW)
Apprenticeship that allows the ATC
students entering the apprenticeship
program to skip the first year by using the
education from the ATC as the 1st year.
Find resources to purchase and update the
equipment. Request a full time instructor.
Planning Year(s):
2010 - 2011
Actual Completion Date:
03/11/2010
Objective Status:
Met
Budget Account Number:
11000-42410
Person(s) Responsible:
Dr. Olga Valerio
03/05/2012 11:45 AM
Measure:
Establish Partnership, update equipment,
and hire a full time faculty.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Implementation of the 1 year curriculum with
the IBEW apprenticeship, researching
industry needs and advertise the faculty
position. Baseline: Students must attend
the 1st year of the IBEW apprenticeship
program, meet standards in Electrical
Journeyman area and currently there are
only part-time instructors.
10/17/2011 - Partnership with IBEW was
established.
Fulltime instructor was hired.
Progress:
Satisfactory
Action Plan Status:
0 - No Action Plan Necessary
Task Name:
Advisory Members
Task Description:
Host advisory members from IBEW as well
as advisory committee meetings to assist in
the developing and updated courses.
Budget Impact:
No Funding Needed
Task Name:
Frozen Positions
Task Description:
Request the 1 frozen positions that is in the
ATC pool.
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Objectives
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
Budget Impact:
No Funding Needed
Task Name:
Funding Sources
Task Description:
Research equipment training options and
funding sources to enhance the Electrical
Journeyman program.
Budget Impact:
No Funding Needed
Task Name:
Review Course Syllabi
Task Description:
Review the course syllabi and compare it
with the IBEW program.
Budget Impact:
No Funding Needed
Planning - Advanced Technology Center Machining Technology (2010-2011) Increase the number of students enrolled.
Replace full-time faculty. Upkeep and
upgrade lab area.
Planning Year(s):
2010 - 2011
Measure:
Increase enrollment.
Data Source for Measure:
Enrollment Data
Standard and Baseline:
12 students will be enrolled. Baseline:
Increase the number of graduates.
10/17/2011 - 12 students were enrolled in the
program. Will continue to increase number of
graduates.
Progress:
Satisfactory
Action Plan Status:
0 - No Action Plan Necessary
Actual Completion Date:
03/11/2010
Objective Status:
In Progress
Budget Account Number:
11000-42403
Person(s) Responsible:
Dr. Olga L. Valerio
Measure:
Hiring FT faculty.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Advertise position. Baseline: Only part time
faculty is teaching at the moment.
10/17/2011 - In the process of hiring a full time
faculty. Had to readvertise position to increase
pool. The ATC will be hiring a full time faculty
during the fall 2011 semster.
Progress:
Satisfactory
Action Plan Status:
1 - Action Plan Needed
10/17/2011 - Advertise position
again for the full time faculty
member
Task Name:
Advertise
Task Description:
Advertise the program: radio, newspaper,
flyers etc.
03/05/2012 11:45 AM
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Objectives
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
Task Name:
Hire the Full Time Faculty.
Task Description:
Hire the Full Time Faculty.
Task Name:
Visit and Assist
Task Description:
Start to visit High Schools and assist at job
fairs.
Planning - Advanced Technology Center Training, Energy Systems (2010 - 2011). Received monies from a second energy
grant for training in PV, Hot Water Systems
and OSHA.
Planning Year(s):
2010 - 2011
Expected Completion Date:
11/30/2011
Objective Status:
In Progress
Budget Account Number:
12322-S12322
Person(s) Responsible:
Dr. Olga L. Valerio
Measure:
Training 68 students
Data Source for Measure:
Department/Area Report
Standard and Baseline:
new
Planning - Advanced Technology Center Electrical Training Structure (2010 - 2011). Build a skeletal training structure
Planning Year(s):
2010 - 2011
Expected Completion Date:
04/29/2011
Actual Completion Date:
07/29/2011
Objective Status:
Met
Measure:
Skeletal training structure
Data Source for Measure:
Department/Area Report
Standard and Baseline:
No current structure
03/05/2012 11:45 AM
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Objectives
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
Budget Account Number:
11000-42410
Person(s) Responsible:
Dr. Olga L. Valerio
Planning - Advertising Graphics - VV - Web
Design Course (2010-2011) - First time
students will be required to take a web
design course.
Planning Year(s):
2010 - 2011
Actual Completion Date:
03/05/2010
Objective Status:
Met
Budget Account Number:
11000-55365
Person(s) Responsible:
David Galatzan
Measure:
The Support of our Advisory Committee,
made up of members from the advertising
agencies and graphic arts community, will
insure current equipment, technologies and
program objectives meet graphic design
industry standards. Graduation rates and
updated communication with students in
their professional graphic arts careers will
provide measurable data.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
The standard for success is student
graduation upon successful completion of
our Associates of Applied Science Degree in
Advertising Graphics & Design. Baseline:
Compiling data from student information in
those working in professional design careers
will mark standards for success and a
measurable baseline.
10/05/2011 - We now have a web course.
Progress:
Satisfactory
Action Plan Status:
0 - No Action Plan Necessary
Task Name:
Advisory Committee
Task Description:
Continue guidance from our Advisory
Committee, relevant field trips to advertising
agencies, billboard design businesses, etc.
will give students a look at actual daily
activities in graphic design.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
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Objectives
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
Task Name:
Guest Speakers
Task Description:
Bringing guest speakers will offer students a
question and answer forum to best explain
industry expectations.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Task Name:
Lab Expansion
Task Description:
Funding for lab expansion, equipment or
additional faculty or lab assistants will be
provided by the existing budget or any other
appropriate funding.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Planning - Advertising Graphics - VV Weekend Computer Graphics & Computer
Illustration (2010-2011) - Offer a weekend
intro to computer graphics class in Fall 2010
and a computer illustration class in Spring
2011.
Planning Year(s):
2010 - 2011
Actual Completion Date:
03/05/2010
Objective Status:
Met
Budget Account Number:
11000-55365
Person(s) Responsible:
David Galatzan
03/05/2012 11:45 AM
Measure:
The Support of our Advisory Committee,
made up of members from the advertising
agencies and graphic arts community, will
insure current equipment, technologies and
program objectives meet graphic design
industry standards. Graduation rates and
updated communication with students in
their professional graphic arts careers will
provide measurable data.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
The standard for success is student
graduation upon successful completion of
our Associates of Applied Science Degree in
Advertising Graphics & Design. Baseline:
Compiling data from student information in
10/05/2011 - We now offer weekend computer
graphics courses.
Progress:
Satisfactory
Action Plan Status:
0 - No Action Plan Necessary
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Objectives
Measures & Standards and Baselines /
Results
Strategies
those working in professional design careers
will mark standards for success and a
measurable baseline.
Action & Follow-Up
Task Name:
Advisory Committee
Task Description:
Continue guidance from our Advisory
Committee, relevant field trips to advertising
agencies, billboard design businesses, etc.
will give students a look at actual daily
activities in graphic design.
Budget Impact:
No Funding Needed
Task Name:
Guest Speakers
Task Description:
Bringing guest speakers will offer students a
question and answer forum to best explain
industry expectations.
Budget Impact:
No Funding Needed
Task Name:
Lab Expansion
Task Description:
Funding for lab expansion, equipment or
additional faculty or lab assistants will be
provided by the existing budget or any other
appropriate funding.
Budget Impact:
No Funding Needed
Planning - Advertising Graphics - VV - New
Software Introduction (2010-2011) - New
software will be introduced to keep up with
industry needs.
Planning Year(s):
2010 - 2011
Actual Completion Date:
03/05/2010
03/05/2012 11:45 AM
Measure:
The Support of our Advisory Committee,
made up of members from the advertising
agencies and graphic arts community, will
insure current equipment, technologies and
program objectives meet graphic design
industry standards. Graduation rates and
updated communication with students in
10/05/2011 - New updated software to meet
industry needs has been met.
Progress:
Satisfactory
Action Plan Status:
0 - No Action Plan Necessary
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Objectives
Objective Status:
Met
Budget Account Number:
11000-55365
Person(s) Responsible:
David Galatzan
Measures & Standards and Baselines /
Results
Strategies
their professional graphic arts careers will
provide measurable data.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
The standard for success is student
graduation upon successful completion of
our Associates of Applied Science Degree in
Advertising Graphics & Design. Baseline:
Compiling data from student information in
those working in professional design careers
will mark standards for success and a
measurable baseline.
Action & Follow-Up
Task Name:
Advisory Committee
Task Description:
Continue guidance from our Advisory
Committee, relevant field trips to advertising
agencies, billboard design businesses, etc.
will give students a look at actual daily
activities in graphic design.
Budget Impact:
No Funding Needed
Task Name:
Guest Speakers
Task Description:
Bringing guest speakers will offer students a
question and answer forum to best explain
industry expectations.
Budget Impact:
No Funding Needed
Task Name:
Lab Expansion
Task Description:
Funding for lab expansion, equipment or
additional faculty or lab assistants will be
provided by the existing budget or any other
appropriate funding.
Budget Impact:
03/05/2012 11:45 AM
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Objectives
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
No Funding Needed
Planning - Advertising Graphics - VV Student Recruitment in High Schools (20102011) - Recruiting of students from area
schools remains a goal and effort to
increase enrollment numbers.
Planning Year(s):
2010 - 2011
Actual Completion Date:
03/05/2010
Objective Status:
In Progress
Budget Account Number:
11000-55365
Person(s) Responsible:
David Galatzan
Measure:
The Support of our Advisory Committee,
made up of members from the advertising
agencies and graphic arts community, will
insure current equipment, technologies and
program objectives meet graphic design
industry standards. Graduation rates and
updated communication with students in
their professional graphic arts careers will
provide measurable data.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
The standard for success is student
graduation upon successful completion of
our Associates of Applied Science Degree in
Advertising Graphics & Design. Baseline:
Compiling data from student information in
those working in professional design careers
will mark standards for success and a
measurable baseline.
10/05/2011 - Recruitment will continue to be an
ongoing effort to increase enrollment. This should
be a continuing goal for all EPCC programs. Any
time you have a chance to meet with students
from area schools helps the cause tremendously.
Progress:
Satisfactory
Action Plan Status:
0 - No Action Plan Necessary
Task Name:
Advisory Committee
Task Description:
Continue guidance from our Advisory
Committee, relevant field trips to advertising
agencies, billboard design businesses, etc.
will give students a look at actual daily
activities in graphic design.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Task Name:
Guest Speakers
Task Description:
Bringing guest speakers will offer students a
03/05/2012 11:45 AM
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Objectives
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
question and answer forum to best explain
industry expectations.
Budget Impact:
No Funding Needed
Task Name:
Lab Expansion
Task Description:
Funding for lab expansion, equipment or
additional faculty or lab assistants will be
provided by the existing budget or any other
appropriate funding.
Budget Impact:
No Funding Needed
Planning - Advertising Graphics - VV - New
Funds Request (2010-2011) - The
increasing need for a larger computer
graphic arts lab and a full-time lab assistant
remains.
Planning Year(s):
2010 - 2011
Actual Completion Date:
03/05/2010
Objective Status:
In Progress
Budget Account Number:
11000-55365
Person(s) Responsible:
David Galatzan
Measure:
The Support of our Advisory Committee,
made up of members from the advertising
agencies and graphic arts community, will
insure current equipment, technologies and
program objectives meet graphic design
industry standards. Graduation rates and
updated communication with students in
their professional graphic arts careers will
provide measurable data.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
The standard for success is student
graduation upon successful completion of
our Associates of Applied Science Degree in
Advertising Graphics & Design. Baseline:
Compiling data from student information in
those working in professional design careers
will mark standards for success and a
measurable baseline.
10/05/2011 - We still have a need/funds for a new
and larger computer graphic arts lab
and a full-time lab assistant to better serve our
students. This request has been submitted and
the Dean agrees that this is a priority for our
program to grow.
Progress:
Unsatisfactory
Action Plan Status:
1 - Action Plan Needed
Task Name:
Advisory Committee
Task Description:
Continue guidance from our Advisory
03/05/2012 11:45 AM
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Objectives
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
10/17/2011 - New name and curriculum changes
to the ACHS program has shown signs of promise,
however, not enough momentum has been seen
to increase program enrollment yet.
EPCC administration has shown great support
towards new program ideas and plans, however,
their involvement in the changes have not been
enough to help promote these new changes to the
community and EPCC students.
Progress:
Unsatisfactory
Action Plan Status:
1 - Action Plan Needed
10/17/2011 - There needs to be an
increase in awareness of the new
ACHS program direction among
relevant program stockholders, i.e.
Advisory Committee members,
EPCC HCOP and Health Careers
Program administration, and EPCC
counseling dept.
Committee, relevant field trips to advertising
agencies, billboard design businesses, etc.
will give students a look at actual daily
activities in graphic design.
Budget Impact:
No Funding Needed
Task Name:
Guest Speakers
Task Description:
Bringing guest speakers will offer students a
question and answer forum to best explain
industry expectations.
Budget Impact:
No Funding Needed
Task Name:
Lab Expansion
Task Description:
Funding for lab expansion, equipment or
additional faculty or lab assistants will be
provided by the existing budget or any other
appropriate funding.
Budget Impact:
No Funding Needed
Planning - Allied Community Health
Services - RG - Allied Community Health
Services Program (2010-2011) - To
enhance the community college image
through increased community partnerships
and collaborative initiatives to improve the
health of the community through the
utilization of the ACHS Program.
Planning Year(s):
2010 - 2011
Expected Completion Date:
12/12/2011
Actual Completion Date:
12/12/2011
Objective Status:
03/05/2012 11:45 AM
Measure:
Development and implementation of an
ACHS promotional plan that is supported
and promoted by the EPCC administration
to relevant community stockholders such as
hospital employers, CBO's, school districts,
and other profit and non-profit health and
human services providers.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Formal development and presentation of
plan. Baseline: Currently through HCOP
and Health Careers Program.
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There needs to be an increase in
promotion of the program among
these relevant stockholders.
There needs to be an increase in
recruitment efforts, by EPCC
Page 17 of 297
Objectives
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
counselors, ACHS program
directors and other EPCC
administration to expand the student
pool and promote the importance of
the new ACHS program.
In Progress
Budget Account Number:
11000-55150
Person(s) Responsible:
Leticia Flores
Task Name:
ACHS Associate Degree
Task Description:
Develop an Allied Community Health
Associate Degree.
Budget Impact:
No Funding Needed
Task Name:
Articulation Plan b/w EPCC and local high
schools
Task Description:
Implement an articulation plan that provides
easy transfer for graduates from local high
schools into the ACHS program.
Budget Impact:
No Funding Needed
Task Name:
Articulation Plan b/w EPCC and UTEP
Task Description:
Implement articulation plan to transfer EPCC
ACHS course credit to UTEP Health
Promotion Program.
Budget Impact:
No Funding Needed
Task Name:
Increase ACHS job promotion and creation
through EPCC contact with local employers
Task Description:
In order for an increase in ACHS awareness,
and job promotion and creation among local
area employers, EPCC administration needs
to meet with employers at hospitals, clinics,
03/05/2012 11:45 AM
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Objectives
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
schools, CBO's, City Health departments
and Health and Human Services.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Task Name:
Increase Employer Involvement
Task Description:
Increase employer involvement in ACHS
Workforce Development.
Budget Impact:
No Funding Needed
Task Name:
Multimedia Program Campaign
Task Description:
Implement a multimedia program campaign,
designed and supported by EPCC, to
promote ACHS program.
Budget Impact:
No Funding Needed
Task Name:
Promote ACHS Employment
Task Description:
Develop and implement plan to promote
ACHS Employment and Workforce
Development.
Budget Impact:
No Funding Needed
Task Name:
Promote Dept. of Labor SOC Codes for
ACHS related careers
Task Description:
Promote new U.S. Dept. of Labor SOC Code
for ACHS related careers, such as social and
community service jobs, education
assistants, health education, and other
health aide technicians, in order to increase
job opportunities. Relevant SOC codes
03/05/2012 11:45 AM
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Objectives
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
include 11-9151; 19-4091; 21-1019; 211021; 21-1022; 21-1023; 21-1029; 21-1091;
21-1093; 21-1094; 21-1099; 25-9041; 292051; 31-1011; 31-9099.
Budget Impact:
No Funding Needed
Planning - Americana Language Program VV - Increase ALP enrollment (2010-2011) Increase ALP enrollment by 5%
Planning Year(s):
2010 - 2011
Expected Completion Date:
08/31/2011
Actual Completion Date:
08/31/2011
Objective Status:
Met
Budget Account Number:
11000-55320
Person(s) Responsible:
Gail Mallinson
Planning - Americana Language Program VV - UTEP/ALP Recruitment (2010-2011) Continue recruiting UTEP students who
need ESL improvement.
Planning Year(s):
2010 - 2011
Expected Completion Date:
08/31/2011
Actual Completion Date:
08/31/2011
Objective Status:
Met
Budget Account Number:
11000-55320
Person(s) Responsible:
Claude Mathis
03/05/2012 11:45 AM
Measure:
Increase enrollment by 5% in 2010-2011.
Data Source for Measure:
Enrollment Data
Standard and Baseline:
Baseline will be 2009-10 enrollment
numbers.
09/12/2011 - ALP enrollment increased 27% in
2010-2011.
Progress:
Satisfactory
Action Plan Status:
0 - No Action Plan Necessary
Task Name:
Gail Mallinson
Task Description:
Continue recruiting through El Diario, Ft.
Bliss Monitor, and the El Paso Times.
Budget Impact:
No Funding Needed
Task Name:
Claude Mathis
Task Description:
Work with UTEP to offer ALP classes for
students who need further language study.
Budget Impact:
No Funding Needed
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Objectives
Planning - Americana Language Program VV - Class Fill Rate (2010-2011) - To
comply with college procedures regarding
class fill rate.
Planning Year(s):
2010 - 2011
Expected Completion Date:
08/31/2011
Actual Completion Date:
08/31/2011
Objective Status:
Not Met
Budget Account Number:
11000-55320
Person(s) Responsible:
Gail Mallinson
Planning - Anthropology - VV - Diversity in
Department Course Offerings (2010-2011) Ensure students have choices in terms of
course offerings and instructional formats in
making course selections in Anthropology
and Geography
Planning Year(s):
2010 - 2011
Actual Completion Date:
05/13/2011
Objective Status:
Not Met
Budget Account Number:
11000-55310
Person(s) Responsible:
03/05/2012 11:45 AM
Measures & Standards and Baselines /
Strategies
Measure:
80% of classes will be at 75% fill rate.
Data Source for Measure:
Enrollment Data
Standard and Baseline:
80% of classes will be at 75% fill rate.
Results
Action & Follow-Up
09/12/2011 - Although we did not meet this
objective, ALP has been working diligently with the
Registrar's Office to keep as many portable
classrooms as possible for ALP classes so that we
can use the smaller rooms for our smaller classes.
We will continue to work with the Scheduling Dept.
to stay within enrollment management guidelines.
Progress:
Satisfactory
Action Plan Status:
0 - No Action Plan Necessary
Task Name:
Gail Mallinson
Task Description:
Program manager will work with Faculty
Coordinators to move ALP classes into small
classrooms to ensure program meets
enrollment management standards.
Program will offer staggered ESL levels to
insure enrollment standards are met in each
level.
Budget Impact:
No Funding Needed
Measure:
Schedule sections in
Anthropology/Geography making use of all
formats (face to face smart classrooms;
online classes; mini-mester sections; and
hybrid sections) and all course offerings.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
The use of at least one section of each
instructional format and the use of all
courses listed in the
Anthropology/Geography department during
the 2010-2011 academic year. Baseline: We
have offered face to face sections of all
course offerings but have used only a portion
09/29/2011 - All formats were being used until the
hybrid classes were changed back to face-to-face
classes Spring 2011. This was due to the
retirement of the instructor who developed and
taught the hybrid. We continue to offer minimesters in anthropology.
Progress:
Unsatisfactory
Action Plan Status:
1 - Action Plan Needed
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09/29/2011 - Find/train an instructor
to teach the hybrid classes that
were lost.
Page 21 of 297
Objectives
Stacy Mayo
Measures & Standards and Baselines /
Results
Strategies
of other formats. We will try our first minimester section in Anthropology in Spring
2010. We tried hybrid sections of Geog 1302
and Anth 2351 in Fall 2009. And we have
offered online sections of Geog 1302 and
Anth 2351 in previous semesters.
Action & Follow-Up
Task Name:
Recruit and Train
Task Description:
Recruit and train faculty to try new teaching
formats and to be able to teach more than
one course offering.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Planning - Architecture - VV - Increase
Safety (2010-2011) - Increase safety in the
architectural design studios and student
work areas.
Planning Year(s):
2010 - 2011
Actual Completion Date:
03/10/2010
Objective Status:
New
Budget Account Number:
11000-55325
Person(s) Responsible:
Ken Gorski
03/05/2012 11:45 AM
Measure:
Improve the safety and security aspects of
the architectural studios for the students
currently enrolled in architectural studio
design studios and related courses by
having an individual trained in equipment
usage and safety.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Student feedback by means of in-studio
surveys and discussion with other instructors
and college personnel. Because of the
nature of their education, architecture
students require 24-7 access to the
architectural design studios and workshop
areas for project preparation. This is the
norm throughout all accredited architecture
programs whithin the U.S. Baseline: To hire
two new adjunct/part time individuals whose
responsibility it will be to maintain the design
studio workshops and instruct the students
on proper tool and machine equipment
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Objectives
Measures & Standards and Baselines /
Strategies
usage after normal college hours.
Results
Action & Follow-Up
Task Name:
Provide Full Time Supervision
Task Description:
This stategy would be ultimately provide full
time supervision within the architecture
design studio areas and art department
workshops utilized by the students within the
discipline.
Budget Impact:
No Funding Needed
Planning - Architecture - VV - Upkeep of
Equipment (2010-2011) - Provide a trained
individual responsible for the upkeep of
equipment , including computer related
equipment, and the facilities utilized by the
properly validated architectural design
student's for their usage of the design
studios and work areas during off hours.
Planning Year(s):
2010 - 2011
Actual Completion Date:
03/10/2010
Objective Status:
New
Budget Account Number:
11000-55325
Person(s) Responsible:
Ken Gorski
Measure:
Improve the safety and security aspects of
the architectural studios for the students
currently enrolled in architectural studio
design studios and related courses by
having an individual trained in equipment
usage and safety.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Student feedback by means of in-studio
surveys and discussion with other instructors
and college personnel. Becasuse of the
nature of their education, architecture
students require 24-7 access to the
architectural design studios and workshop
areas for project preparation. This is the
norm throughout all accredited architecture
programs whithin the U.S. Baseline: To
designate the existing lab assistant for
classrooms A1512, 1511, and 1509 to be
assigned part time to the architecture
discipline during conventional college hours.
Task Name:
Provide Full Time Supervision
Task Description:
This stategy would be ultimately provide full
03/05/2012 11:45 AM
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Objectives
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
time supervision within the architecture
design studio areas and art department
workshops utilized by the students within the
discipline.
Budget Impact:
Additional/New Funding Required
Planning - Architecture - VV - Improve
Interior Styling (2010-2011) - Improve the
Graphics and Architectural Discipline
interior styling and colors of the architectural
studios more representational of an
academic architectural interior.
Planning Year(s):
2010 - 2011
Actual Completion Date:
03/10/2010
Objective Status:
New
Budget Account Number:
11000-55325
Person(s) Responsible:
Ken Gorski
Measure:
Improve the motivational atmosphere of the
architectural studios for the students
anticipating attending and currently enrolled
in architectural studio design and drawing
courses.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Student feedback by means of in-studio
surveys and discussion with EPCC
counselors. Baseline: Existing wall finishes
are faded, marked, and include mixed colors.
The existing lay-in ceiling is institutional in
nature, and hides the exposed structural
system of the building which is used as part
of architectural technology lectures on
facility. To improve the motivational
character of the room for students entering
the field of construction systems and
architectural and interior design.
Task Name:
Ceiling Structure
Task Description:
Remove existing ceiling panels and spray
paint flat black the exiting ceiling grid and
existing exposed ceiling structure in order to
expose it to use for usage as an example of
architectural construction methods in an
atmosphere conducive to architecture
classroom learning situations.
Budget Impact:
03/05/2012 11:45 AM
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Objectives
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
Additional/New Funding Required
Projected Cost:
1300.0000
Task Name:
Complete Graphics
Task Description:
Complete graphics on masonry walls,
column posts and partitions with
student/faculty design and participation.
Budget Impact:
Additional/New Funding Required
Projected Cost:
900.0000
Task Name:
Repaint Room
Task Description:
Repaint entire room.
Budget Impact:
Additional/New Funding Required
Projected Cost:
1300.0000
Planning - Architecture - VV - Construction,
Remodeling, Maintenance and Renovation
(2010-2011) - Construction, remodeling,
maintenance, renovation of the existing
service sink in A1518. Provide a new
cabinet base, countertop of the size and
profile to match existing with an intergral
backsplash, edge and plastic laminate top.
New "high profile faucet" with cold and hot
water mixing valve handles that could be
operated by lever action or the sidearm or
elbow rather than hand turning, especially
when students hands are badly soiled from
water color or acrylic paints.
Planning Year(s):
2010 - 2011
Actual Completion Date:
03/05/2012 11:45 AM
Measure:
Existing 2'-9" deep by 7'-1" long counter and
sink cabinet, replacing with a new "extra
deep" and "extra wide" double compartment
stainless steel sink, swivel high-rise faucet
and new controls.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Remove existing unsanitary and unhealthy
work sink and replace with new unit.
Baseline: Provide a new cabinet base,
countertop of the size and profile to match
existing with an integral backsplash, edge
and plastic laminate top. New "high profile
faucet" with cold and hot water mixing value
handles that could be operated by levers
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Objectives
03/10/2010
Objective Status:
New
Budget Account Number:
11000-55325
Person(s) Responsible:
Ken Gorski
Planning - Art - VV - Replace Ventilation
(2010-2011) - To replace ventilation for all
Art Studios-starting with Print Making Lab
(A1318).
Planning Year(s):
2010 - 2011
Actual Completion Date:
03/10/2010
Objective Status:
New
Budget Account Number:
11000-55180
Person(s) Responsible:
Don Cowan
03/05/2012 11:45 AM
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
action or the sidearm or elbow rather than
hand turning, especially when students
hands are badly soiled from water color or
acrylic paints.
Task Name:
New Laminate
Task Description:
Provide new plastic laminate base cabinet
and doors, 1 adj. shelf on KV standards and
clips.; laminate clad 9" front "apron" and 6"
backsplash, rolled integral edges front and
back, having a 4" kick-space at bottom to
match existing profile. Provide a 12" high
laminate wainscot at back side of the
cabinet. At the back wall provide 2-3/4"
plywood adjustable plastic laminate clad 14"
deep shelves on adjustable standards, full
length of counter. New Faucet per above.
Budget Impact:
Additional/New Funding Required
Projected Cost:
3900.0000
Measure:
Objective will be met when fumes from
solvents and chemicals are safely vented.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
According to Rick Lobato (Physical Plant)
Goal is 100% replacement for each studio.
Baseline: Ventilation system is inadequate
for safety needs, especially A1318 and
A1325 (Sculpture Yard).
Task Name:
Installation of New Ventilation
Task Description:
Objective will be attained when new
ventilation system is installed.
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Objectives
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
Budget Impact:
Additional/New Funding Required
Projected Cost:
100000.0000
Planning - Athletics - VV - Lights for
Baseball and Softball Field (2010-2011) Addition of lights on the filed will allow for
night games. It will allow for flexibility of
games and coaches could hold baseball
and softball tournaments. Practice times
could be held later in the day allowing for
student-athletes to take classes in the
morning. Increase the ability of the general
public and students to attend the night
games, by not conflicting with work and
class schedule.
Planning Year(s):
2010 - 2011
2011 - 2012
Expected Completion Date:
08/30/2013
Objective Status:
In Progress
Budget Account Number:
32008-A32008
Person(s) Responsible:
Felix Hinojosa
Measure:
The baseball and softball complex at Valle
Verde needs lights.
Data Source for Measure:
Budget Data
Standard and Baseline:
Currently, there are no light poles in the
baseball and softball compex. We need 8
light poles for baseball and 6 light poles for
softball.
Planning - Athletics - VV - Softball Dirt
(2010-2011) - Softball dirt will need to be
replaced with Stabilizer Solution dirt which
would allow us to meet the standard
requirement of a collegiate level playing
field.
Planning Year(s):
2010 - 2011
2011 - 2012
Expected Completion Date:
05/31/2012
Measure:
The softball field dirt will be replaced with
Stabilizer Solution dirt.
Data Source for Measure:
Budget Data
Standard and Baseline:
Currently, the dirt that is on the softball field
makes it hard to hold practice or games
when it rains. The dirt doesn't absorb the
water enough so games and practices have
to be delayed with the stabilizer solution dirt
03/05/2012 11:45 AM
12/09/2011 - Due to completion of project our
funding will have to be increased by 80% due to
inflation and cost of building materials.
Progress:
Unsatisfactory
Action Plan Status:
1 - Action Plan Needed
Task Name:
Fundraising
Task Description:
Coaches will need to fundraise in order to
complete this project.
Budget Impact:
Additional/New Funding Required
Projected Cost:
750000.0000
Funding Justification:
Improve safety on field, night games and
allow students to take morning classes.
12/09/2011 - We are in the bidding stage and we
will be informed by purchasing when to proceed to
the next stage.
Progress:
Unsatisfactory
Action Plan Status:
1 - Action Plan Needed
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Objectives
Objective Status:
In Progress
Budget Account Number:
32008-A32008
Person(s) Responsible:
Felix Hinojosa
Planning - Auxiliary Services - Quality and
Efficiency in Mail Service Operations (20102011) - Identify, analyze, and determine
cost containment to maximize efficiency,
effectiveness and quality of mail service
operations.
Planning Year(s):
2010 - 2011
Expected Completion Date:
08/31/2011
Actual Completion Date:
08/31/2011
Objective Status:
Met
Budget Account Number:
11000-72001
Person(s) Responsible:
Juan Flores
03/05/2012 11:45 AM
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
the water is absorb automatically. By
purchasing this dirt will alleviate us from
having the purchase dirt each year due to
our winds.
Task Name:
Fundraising
Task Description:
Coaches will need to fundraise in order to
complete this project.
Budget Impact:
Additional/New Funding Required
Projected Cost:
95000.0000
Funding Justification:
Improve safety on softball field and allows
for continuous play.
Measure:
Identify and maximize postal services
discount.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Improvement and standardization of mail
services operations. Baseline: Mail
processing equipment leasing payback
option, Operating procedures revisions Mailcourier services.
Measure:
Identify continuous improvement processes
and standardize operating procedures
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Improvement and standardization of mail
services operations. Baseline: Mail
processing equipment leasing payback
option, Operating procedures revisions Mailcourier services.
11/23/2010 - Mail Service Operation has been
restuctured to maximize operational efficiency and
effectiveness. Revisions have been made to mail
procedures manual.
Progress:
Satisfactory
Action Plan Status:
2 - Action Plan Documented
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Objectives
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
Task Name:
Challenges and Opportunities
Task Description:
Identify challenges and opportunities in cost
containment strategies, and revise operating
procedures manual.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Planning - Auxiliary Services - Fuel
Resource Allocation (2010-2011) - Obtain
resource allocation to support customer
needs operation, lower processing and
support services costs. To meet fuel
demands for vehicle departmental fleet.
Planning Year(s):
2010 - 2011
Expected Completion Date:
12/31/2011
Actual Completion Date:
12/31/2011
Objective Status:
In Progress
Budget Account Number:
11000-72001
Person(s) Responsible:
Juan Flores
03/05/2012 11:45 AM
Measure:
Increase fuel operational budget to meet
operational demands.
Data Source for Measure:
Budget Data
Standard and Baseline:
100% budget allocation for vehicle fuel
operation. Baseline: Resource allocation
running at 60% of Departmental gasoline
consumption. Fuel increases impact on
budget bottom line.
12/05/2011 - Restructure mail run operations to
save on gasoline consumption.
Progress:
Satisfactory
Action Plan Status:
0 - No Action Plan Necessary
11/23/2010 - Partially completed. Restructuring of
mail courier srvices to save fuel consumption.
Progress:
Satisfactory
Action Plan Status:
2 - Action Plan Documented
Task Name:
Identify Opportunities
Task Description:
Identify opportunities to reduce fuel
consumption.
Budget Impact:
Additional/New Funding Required
Projected Cost:
4500.0000
Task Name:
Identify Resources
Task Description:
Identify Institutional resources to face fuel
consumption supply and demand.
Budget Impact:
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Objectives
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
Additional/New Funding Required
Planning - Auxiliary Services - Challenge of
Future Mail Communication Technology
Solutions (2010-2011) - Obtain resource
allocation to support customer needs
operation, lower processing and support
services costs.
Planning Year(s):
2010 - 2011
Expected Completion Date:
03/24/2010
Actual Completion Date:
03/24/2010
Objective Status:
Met
Budget Account Number:
11000-72001
Person(s) Responsible:
Juan M. Lopez/Juan Flores
Measure:
To provide postal services discounts to
district wide organizations.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
100% reduce allocation for leasing of mail
processing equipment. Baseline: Mail
processing equipment leasing payback
option subsidized by surcharged applied
from postal discounts.
12/05/2011 - Operational discounts being offered
to district-wide organizations. Restructured lease
agreement to subsidize mailing machine lease
payment from postal discounts.
Progress:
Satisfactory
Action Plan Status:
0 - No Action Plan Necessary
12/05/2011 - Restructure lease agreement to
operate within budget boundaries.
Progress:
Satisfactory
Action Plan Status:
0 - No Action Plan Necessary
10/25/2011 - Reduce operational cost by 50% by
restructuring lease agreement and streamlining
mail operations.
Progress:
Satisfactory
Action Plan Status:
3 - Follow-Up Documented
Task Name:
Equipment and Lease Payment Plan
Task Description:
Identify equipment and lease payment plan
to be institutionally funded to apply postal
discounts District wide.
Budget Impact:
Additional/New Funding Required
Task Name:
Pitney Bowes Postal Lease
Task Description:
1 ea Pitney Bowes Postal Lease Mailing
Machines/Year $10,000.00 Supplies to
operate Mailing Machines $1,000.00.
Budget Impact:
03/05/2012 11:45 AM
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Objectives
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
Additional/New Funding Required
Projected Cost:
11000.0000
Planning - Auxiliary Services - FTE
Shipping & Receiving Area/Electric Pallet
Jack. Hydraulic Dock Leveler 2 ea. Dock
Vinyl Strip Door (2010-2011) - Procure
resources to ensure continuance of a
quality service Department with cost
Effectiveness in the Auxiliary Services Area.
Allocation of funds to obtain electric pallet
jack and hydraulic dock leveler to handle
heavy items to continue safety plan. Vinyl
strip door to conserve energy in security
warehouse area.
Planning Year(s):
2010 - 2011
Expected Completion Date:
03/24/2010
Actual Completion Date:
03/24/2010
Objective Status:
Met
Budget Account Number:
11000-72010
Person(s) Responsible:
Juan M. Lopez/Juan Flores
03/05/2012 11:45 AM
Measure:
Resource allocation funds for FTE.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
100% funding for FY 2010-2011. Baseline:
None existent at this time.
12/05/2011 - Equipment has been allocated to the
area. FTE has been postponed due to budget
constraints.
Progress:
Satisfactory
Action Plan Status:
0 - No Action Plan Necessary
08/31/2011 - Objective in Progress due to budget
constraints.
Progress:
Satisfactory
Action Plan Status:
2 - Action Plan Documented
Measure:
Acquisition of equipment.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
100% funding for FY 2010-2011. Baseline:
None existent at this time.
08/31/2012 - Objective in Progress due to budget
constraints
Progress:
Satisfactory
Action Plan Status:
2 - Action Plan Documented
Task Name:
Equipment
Task Description:
Identify targeted electric pallet jack, hydraulic
dock leveler, and dock vinyl strip door to
address safety concerns of warehouse area.
Budget Impact:
Additional/New Funding Required
Projected Cost:
9500.0000
Task Name:
Fund Shipping and Receiving
Task Description:
To institutionally fund Shipping and
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Objectives
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
Receiving FTE.
Budget Impact:
Additional/New Funding Required
Projected Cost:
19685.0000
Planning - Auxiliary Services - On-Line
Public Sales (2010-2011) - Conduct OnLine Sales for District Surplus Property.
Planning Year(s):
2010 - 2011
Expected Completion Date:
03/24/2010
Actual Completion Date:
03/24/2010
Objective Status:
Met
Budget Account Number:
1100-72002
Person(s) Responsible:
Juan Flores
Measure:
District Surplus Property will be advertised
and offered through designated approved
Vendor's Website. EPCC Public Sales online.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
District online sales will be conducted on
availability of items for public auction
designed to maximize District's steam of
revenue. Baseline: Planning and
implementation process.
Planning - Auxiliary Services - Update
Property Management Procedures Manual
(2010-2011) - Update Departmental
Procedures Manual.
Planning Year(s):
2010 - 2011
Expected Completion Date:
03/24/2010
Actual Completion Date:
03/24/2010
Measure:
Procedure is completed
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Standardized departmental policies and
procedures. Baseline: Procedures Manual to
be updated.
03/05/2012 11:45 AM
07/01/2011 - Local Auctioneer hired to handle live
and online pubic sales. Increase in revenue
stream by 400%
Progress:
Satisfactory
Action Plan Status:
2 - Action Plan Documented
Task Name:
Surplus Equipment
Task Description:
Identify Online Sales of Government Surplus
Equipment. Obtain Board Approval.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
12/05/2011 - Procedure has been revised to
include revised policies and procedures.
Progress:
Satisfactory
Action Plan Status:
0 - No Action Plan Necessary
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Objectives
Objective Status:
Met
Budget Account Number:
11000-72002
Person(s) Responsible:
Juan Flores
Planning - Auxiliary Services - Operation
Forklift (2010-2011) - Operate Forklift.
Planning Year(s):
2010 - 2011
Expected Completion Date:
03/24/2010
Actual Completion Date:
03/24/2010
Objective Status:
Met
Budget Account Number:
11000-72002
Person(s) Responsible:
Juan Flores
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
Task Name:
Practices and Procedures
Task Description:
Revise, and implement processes, current
businesses practices updated policies and
procedures.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Measure:
Forklift is functional and operational.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Department being able to operate and utilize
forklift. Baseline: Forklift in need of electric
batteries.
08/31/2012 - Operational objective in progress due
to budget contraints.
Progress:
Satisfactory
Action Plan Status:
2 - Action Plan Documented
10/27/2011 - Electrical forklif is operational.
Progress:
Satisfactory
Action Plan Status:
0 - No Action Plan Necessary
10/27/2011 - Electrical batteries in place and
operational.
Progress:
Satisfactory
Action Plan Status:
0 - No Action Plan Necessary
Task Name:
Replacement of Forklift
Task Description:
Obtain budget appropriation for replacement
of forklift.
Budget Impact:
Additional/New Funding Required
Projected Cost:
5500.0000
03/05/2012 11:45 AM
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Objectives
Measures & Standards and Baselines /
Strategies
Planning - Auxiliary Services - Tracking
Management System (2010-2011) - Procure
resources for an asset/inbound/outbound
management tracking system.
Planning Year(s):
2010 - 2011
Expected Completion Date:
03/24/2010
Actual Completion Date:
03/24/2010
Objective Status:
In Progress
Budget Account Number:
11000-72002
Person(s) Responsible:
Juan Flores
Measure:
Resource allocation is considered for this
project.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Steamline processes, time management,
technological approach, efficiency and
effectiveness of operations-recordingreporting. Baseline: None existent at this
time.
Planning - Auxiliary Services - Testing
Center Exam Labels (2010-2011) - To
standardize Testing Center Exam Labels
being handled through the ISC.
Planning Year(s):
2010 - 2011
Expected Completion Date:
03/24/2010
Actual Completion Date:
03/24/2010
Objective Status:
Met
Budget Account Number:
11000-72003
Person(s) Responsible:
Yolanda Aguilar/Juan Flores
Measure:
The new labels will be standardized and
easily recognized.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
The use of the standardized form will
facilitate the handling Testing Center exams.
Baseline: Form has been standardized and
all Testing Center will begin to utilize this
new form.
03/05/2012 11:45 AM
Results
Action & Follow-Up
08/31/2012 - Objective is being re-evaluated due
to budget constraints.
Progress:
Satisfactory
Action Plan Status:
2 - Action Plan Documented
Task Name:
Obtain Hardware
Task Description:
Obtain Hardware and software necessary to
integrate Property Management, Shipping
and Receiving, and ISC's.
Budget Impact:
Additional/New Funding Required
Projected Cost:
16880.0000
12/05/2011 - Standardization of new form is in
place for Testing Center exams.
Progress:
Satisfactory
Action Plan Status:
0 - No Action Plan Necessary
Task Name:
New Form
Task Description:
With the cooperation of the Testing Center
staff and the ISC staff together we will
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Objectives
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
assure that the new form is being used by all
campuses.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Planning - Auxiliary Services - Faculty
Evaluation Process (2010-2011) - Establish
a Color Coded process to facilitate
distribution of packets.
Planning Year(s):
2010 - 2011
Expected Completion Date:
03/24/2010
Actual Completion Date:
03/24/2010
Objective Status:
Met
Budget Account Number:
11000-72003
Person(s) Responsible:
Yolanda Aguilar/Juan Flores
Measure:
Evaluations will be color coded.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
A smooth, error free distribution of all faculty
evaluations. Baseline: Gathering information
and contacting departments that need to be
involved.
Planning - Auxiliary Services - Revise Office
Procedures Manual (2010-2011) - Update
existing 2003 Office Procedures Manual to
comply with SACS.
Planning Year(s):
2010 - 2011
Expected Completion Date:
03/24/2010
Actual Completion Date:
03/24/2010
Objective Status:
Met
Budget Account Number:
Measure:
Review of updates/changes on a semester
basis.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
100% Office Procedures Manual will be
upgraded on a continual basis as required.
2003 Procedures Manual is under review
with changes/deletions/revisions.
03/05/2012 11:45 AM
12/05/2011 - Color coded for a smooth and error
free distribution has been accomplished.
Progress:
Satisfactory
Action Plan Status:
0 - No Action Plan Necessary
Task Name:
Cooperation and Retraining
Task Description:
With the cooperation of Institution Research
Dept. and retraining of ISC staff.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
08/31/2011 - Procedures Manual has been revised
and upgraded.
Progress:
Satisfactory
Action Plan Status:
0 - No Action Plan Necessary
Task Name:
Changes
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Objectives
11000-72004
Person(s) Responsible:
Mary B. Suarez/Juan Flores
Measures & Standards and Baselines /
Strategies
Action & Follow-Up
Task Description:
Review sections of manual and make
appropriate changes. Meet/contact peers
each week to assure established deadlines
are met.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Planning - Auxiliary Services - Upgrade
Color copier Equipment (2010-2011) Upgrade color copier to increase
productivity and reduce cost.
Planning Year(s):
2010 - 2011
Expected Completion Date:
03/24/2010
Actual Completion Date:
03/24/2010
Objective Status:
Met
Budget Account Number:
11000-72005
Person(s) Responsible:
Elda Shahabi/Juan Flores
Measure:
Provide color copying services to faculty,
students, and staff.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
100% resource allocation for equipment
rental. Baseline: Faculty, students and staff
are not meeting their needs with existing
equipment.
Planning - Auxiliary Services - Revise Office
Procedures Manual-RG (2010-2011) Update existing 2003 Office Procedures
Manual to comply with SACS.
Planning Year(s):
2010 - 2011
Expected Completion Date:
Measure:
Review of updates/changes on a semester
basis.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
100% Office Procedures Manual will be
03/05/2012 11:45 AM
Results
12/05/2011 - Successfully negotiated color copy
proposal with Canon Color Copiers for the VV and
RG ISCs. Generated fifty percent savings in rental
agreement.
Progress:
Satisfactory
Action Plan Status:
0 - No Action Plan Necessary
Task Name:
Proposals
Task Description:
Contact vendors, request for proposals,
compare and/or contrast results, submit
paperwork for approval, and schedule for
impementation in 2010-2011.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
08/31/2011 - Successful Update of ISC's
procedures manual. Met with peers on a regular
basis and successfully produced a 2011
Instructional Services updated procedures manual
Progress:
Satisfactory
Action Plan Status:
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Objectives
03/24/2010
Actual Completion Date:
03/24/2010
Objective Status:
Met
Budget Account Number:
11000-72005
Person(s) Responsible:
Elda Shahabi/Juan Flores
Planning - Auxiliary Services - Promote ISC
Services (2010-2011) - Increase advertising
and marketing strategies to promote ISC
services to faculty, students, and staff.
Planning Year(s):
2010 - 2011
Expected Completion Date:
03/24/2010
Actual Completion Date:
03/24/2010
Objective Status:
Met
Budget Account Number:
11000-72005
Person(s) Responsible:
Elda Shahabi/Juan Flores
03/05/2012 11:45 AM
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
0 - No Action Plan Necessary
upgraded on a continual basis as required.
Baseline: 2003 Procedures Manual is under
review with changes/deletions/revisions.
Task Name:
Review
Task Description:
Review sections of manual and make
appropriate changes. Meet/contact peers
each week to assure established deadlines
are met.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Measure:
Productivity reflected on charge-backs and
production reports.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Increase productivity. 100% level of
awareness of ISC services. Baseline:
Limited marketing.
12/05/2011 - Charge backs increased by 8% and
successful marketing strategies such as open
house, faculty development and purchasing day
were utilized to enhance the ISC's services to
student, faculty and staff.
Progress:
Satisfactory
Action Plan Status:
0 - No Action Plan Necessary
Task Name:
Participation
Task Description:
Active participation in College sponsored
activities such as Purchasing Day, Faculty
Development, and Student Resource Day.
Utilize in-house resources such as Outlook
and annual Open House, place posters and/
or signs in strategic areas.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
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Objectives
Measures & Standards and Baselines /
Strategies
Planning - Auxiliary Services - Professional
Development (2010-2011) - Attend college
sponsored professional development
seminars.
Planning Year(s):
2010 - 2011
Expected Completion Date:
03/24/2010
Actual Completion Date:
03/24/2010
Objective Status:
Met
Budget Account Number:
11000-72005
Person(s) Responsible:
Elda Shahabi/Juan Flores
Measure:
Active participation of college sponsored
seminars.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Will enhance or increase skills levels.
Baseline: Limited attendance to professional
development seminars.
Planning - Auxiliary Services - Graphic and
Abbyy Reader Software (2010-2011) Enhance the quality of word processing
services by acquiring graphic and Abbyy
Reader software.
Planning Year(s):
2010 - 2011
Expected Completion Date:
03/24/2010
Actual Completion Date:
03/24/2010
Objective Status:
Met
Budget Account Number:
11000-72005
Person(s) Responsible:
Elda Shahabi/Juan Flores
Measure:
Accessible to Health Related Programs'
demands.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Increase quality and quantity of word
processing services in Health Related
programs. Baseline: Lacking software.
03/05/2012 11:45 AM
Results
Action & Follow-Up
12/05/2011 - Increased participation on college
related sponsored seminars. Objective
successfully achieved.
Progress:
Satisfactory
Action Plan Status:
0 - No Action Plan Necessary
Task Name:
Workshop Opportunities
Task Description:
Register staff to attend workshop
opportunities.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
12/05/2011 - Objective no longer needed.
Progress:
Satisfactory
Action Plan Status:
0 - No Action Plan Necessary
Task Name:
Purchase Software
Task Description:
Purchase software license and supplies,
contact IT for installation, train staff.
Budget Impact:
Additional/New Funding Required
Projected Cost:
1245.0000
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Measures & Standards and Baselines /
Strategies
Results
Planning - Auxiliary Services - Part-Time
Pool Allocation (2010-2011) - Increase
hours of operation to accommodate
customer demand and be accessible for
faculty teaching 6:00 a.m. classes.
Planning Year(s):
2010 - 2011
Expected Completion Date:
03/24/2010
Actual Completion Date:
03/24/2010
Objective Status:
In Progress
Budget Account Number:
11000-72005
Person(s) Responsible:
Elda Shahabi/Juan Flores
Measure:
Provide support services to faculty teaching
6:00 a.m. classes.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Provide adequate level staff. Baseline: Nonexisting at this time.
12/05/2011 - Objective in Progress; budget
constrains one of the primary reasons the
objective has not been accomplished yet.
Progress:
Satisfactory
Action Plan Status:
3 - Follow-Up Documented
Planning - Auxiliary Services - Testing
Center Exam Labels at TM (2010-2011) To standardize Testing Center Exam Labels
being handled through the ISC.
Planning Year(s):
2010 - 2011
Expected Completion Date:
03/24/2010
Actual Completion Date:
03/24/2010
Objective Status:
Met
Budget Account Number:
11000-72006
Person(s) Responsible:
Maria B. Suarez/Juan Flores
Measure:
The new labels will be standardized and
easily recognized.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
The use of the standardized form will
facilitate the handling Testing Center exams.
Baseline: Form has been standardized and
all Testing Center will begin to utilize this
new form.
Objectives
03/05/2012 11:45 AM
Action & Follow-Up
Task Name:
Part-Time
Task Description:
Requesting allocation of funds to hire one
Part-Time ISC Technician to work 19 hours
per week @ $9.39 per houre for 52 weeks =
$9,277.32 additional staff will ensure for
increased support to faculty, students, and
staff.
Budget Impact:
Additional/New Funding Required
Projected Cost:
9278.0000
12/05/2011 - Testing labels standardization has
been implemented.
Progress:
Satisfactory
Action Plan Status:
0 - No Action Plan Necessary
Task Name:
New Form
Task Description:
With the cooperation of the Testing Center
staff and the ISC staff together we will
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Objectives
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
assure that the new form is being used by all
campuses.
Budget Impact:
Additional/New Funding Required
Projected Cost:
0.0000
Planning - Auxiliary Services - Faculty
Evaluation Process at TM (2010-2011) Establish a Color Coded process to
facilitate distribution of packets.
Planning Year(s):
2010 - 2011
Expected Completion Date:
03/24/2010
Actual Completion Date:
03/24/2010
Objective Status:
Met
Budget Account Number:
11000-72006
Person(s) Responsible:
Maria B. Suarez/Juan Flores
Measure:
Evaluations will be color coded.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
A smooth, error free distribution of all faculty
evaluations. Baseline: Gathering information
and contacting departments that need to be
involved.
Planning - Auxiliary Services - Testing
Center Exam Labels-MDP (2010-2011) - To
standardize Testing Center Exam Labels
being handled through the ISC.
Planning Year(s):
2010 - 2011
Expected Completion Date:
03/24/2010
Actual Completion Date:
03/24/2010
Objective Status:
Met
Budget Account Number:
Measure:
The new labels will be standardized and
easily recognized.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
The use of the standardized form will
facilitate the handling Testing Center exams.
Baseline: Form has been standardized and
all Testing Center will begin to utilize this
new form.
03/05/2012 11:45 AM
12/05/2011 - Color coded process implemented
form smooth-error free distribution of all faculty
evaluations.
Progress:
Satisfactory
Action Plan Status:
0 - No Action Plan Necessary
Task Name:
Retraining
Task Description:
With the cooperation of Institutional
Research Dept. and retraining of ISC staff.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
12/05/2011 - Objective met and implemented
standardization of form and labels.
Progress:
Satisfactory
Action Plan Status:
0 - No Action Plan Necessary
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Objectives
11000-72007
Person(s) Responsible:
Yolanda Aguilar/Juan Flores
Measures & Standards and Baselines /
Strategies
Action & Follow-Up
Task Name:
New Form
Task Description:
With the cooperation of the Testing Center
staff and the ISC staff together we will
assure that the new form is being used by all
campuses.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Planning - Auxiliary Services - Faculty
Evaluation Process-MDP (2010-2011) Establish a Color Coded process to
facilitate distribution of packets.
Planning Year(s):
2010 - 2011
Expected Completion Date:
03/24/2010
Actual Completion Date:
03/24/2010
Objective Status:
Met
Budget Account Number:
11000-72007
Person(s) Responsible:
Yolanda Aguilar/Juan Flores
Measure:
Evaluations will be color coded.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
A smooth, error free distribution of all faculty
evaluations. Baseline: Gathering information
and contacting departments that need to be
involved.
Planning - Auxiliary Services - Front
Counter ISC (2010-2011) - To enhance
customer service and work functionality.
Planning Year(s):
2010 - 2011
Expected Completion Date:
03/24/2010
Actual Completion Date:
Measure:
Front counter built and in placed.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Ergonomically customer service oriented.
Baseline: Limited counter functionality.
03/05/2012 11:45 AM
Results
12/05/2011 - Standardization and streamline of
color coded for all campuses. Distribution process
has improved the processes.
Progress:
Satisfactory
Action Plan Status:
0 - No Action Plan Necessary
Task Name:
Retraining
Task Description:
With the cooperation of Institutional
Research Dept. and retraining of ISC staff.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
03/31/2012 - Project on hold by the Physical Plant
Department.
Progress:
Satisfactory
Action Plan Status:
3 - Follow-Up Documented
10/27/2011 - Front Counter has been built and
customer services accessibility and functionality
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Objectives
03/24/2010
Objective Status:
In Progress
Budget Account Number:
11000-72007
Person(s) Responsible:
Yolanda Aguilar/Juan Flores
Planning - Biology - NW - NW Biology
Online Wimba Recordings (2010-2011) Expand the College's technological
capabilities. The two full time Biology
faculty, Hilda Taylor and Sandra Perez, will
become trained on the new standard EPCC
program for recording lectures. Our goal is
to complement the PowerPoint lectures we
already make available to students online
through the smart start system and through
our own web pages. Ultimately, we hope to
offer hybrid sections of our Biology classes.
Planning Year(s):
2010 - 2011
Objective Status:
In Progress
Budget Account Number:
11000-55333
Person(s) Responsible:
Hilda Taylor/Sandra Perez
03/05/2012 11:45 AM
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
has been improved.
Progress:
Satisfactory
Action Plan Status:
0 - No Action Plan Necessary
Task Name:
Design
Task Description:
Design-Work request and obtain funding.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Measure:
Review website of NW Biology faculty for
recorded lectures.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Expect 25-50% of our lectures to be
available as recorded lectures by the end of
2010. Baseline: Currently, <1% of our
recorded lectures are available online.
Task Name:
Training on the Blackboard and Wimba
Systems
Task Description:
We will be receiving training on the
Blackboard and Wimba Systems, which are
the standard software packages used at
EPCC for Distance Education. Wimba will
be used to record our lectures in lieu of
Camtasia as funding for this program, which
we proposed using last year, was not
available. Sandra Perez has already
completed training on the Blackboard
System which is a prerequisite for receiving
training on the Wimba system. Andy
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Objectives
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
Lawrence from Distance Education will be
training her on the Wimba system in the
coming months. Hilda Taylor will work
closely with Sandra Perez in order to also
complete her training. We plan to practice
the recording process with our classes
during the summer semester of 2010 and be
ready to record more of our lectures during
the Fall of 2010.
Budget Impact:
No Funding Needed
Planning - Biology - NW - New BIOL/CHEM
Lab (2010 - 2011). - The Biology
Department at the Northwest campus was
awarded the College Cost Reduction and
Access Act (CCRAA) Grant. This funding
will support its STEM Programs and will
further enhance the addition of a new
Biology/Chemistry Lab, renovate the
existing Prep Room and existing
Biology/Chemistry Lab.
Planning Year(s):
2010 - 2011
Expected Completion Date:
05/31/2011
Actual Completion Date:
08/12/2011
Objective Status:
Met
Budget Account Number:
1100055333
Person(s) Responsible:
Hilda S. Taylor
Planning - Biology - NW - SMARTBIOL/CHEM Lab (2010 - 2011). - The
CCRAA Grant will make it possible for the
Northwest campus to add a new
Biology/Chemistry lab C223, renovate the
original Biology Lab C229, and make the
03/05/2012 11:45 AM
Task Name:
Make New BIOL/CHEM Lab a SMART State
of the Art LAB
Task Description:
The funding from the CCRAA Grant has
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Objectives
necessary adaptations and renovations to
the existing Biology Prep room C230 in
order to offer Microorganisms and Disease
and Chemistry courses.
Planning Year(s):
2010 - 2011
Expected Completion Date:
05/30/2011
Actual Completion Date:
09/29/2011
Objective Status:
Met
Budget Account Number:
11000-55333
Person(s) Responsible:
Hilda S. Taylor
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
made it possible for the BIOLOGY and
CHEMISTRY departments at the Northwest
campus to purchase state of the art
electronic equipment such as: computers for
students in labs C229 and C223; purchase
projecting electronic microscopes for each
lab; 3-D projectors and 3D software; and all
the necessary models, videos, and lab
supplies required to teach the courses
indicated above.
Funding Justification:
The addition of this new lab will permit the
increase of the number of courses we offer
at the Northwest campus during the spring,
fall and summer 2010 semesters and thus
increase the number of students enrolled in
Science Majors and Non-Science Majors
courses. The CCRAA Grant will allow the
Northwest Biology Department to added
Microorganisms and Disease BIOL 2420
and Chemistry 1407 and 1411courses. This
funding will also allow us to increase the
number of classes offered in BIOL 1406,
BIOL 2401, and BIOL 2402.
Budget Impact:
Rollover/Maintain Current Funding
Planning - Biology - TM - Biology
Laboratories Renovation and Installation
(2010-2011) - Biology laboratories
renovation and installation of equipment
security devices.
Planning Year(s):
2010 - 2011
Objective Status:
New
03/05/2012 11:45 AM
Measure:
Laboratories renovated.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Completion within the year. Baseline:
Outdated (kitchen- top grade, small sinks.)
Unsafe (facing wall no biosafety hood), and
inappropriate laboratory facilities.
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Objectives
Budget Account Number:
11000-55331
Person(s) Responsible:
Dr. Maria Alvarez
Planning - Biology - VV - Replace
Dissecting Microscopes (2010-2011) Upgrade the equipment utilized by the
General Biology classes.
Planning Year(s):
2010 - 2011
Actual Completion Date:
03/10/2010
Objective Status:
Not Met
Budget Account Number:
11000-55330
Person(s) Responsible:
Glenda Hill
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
Task Name:
Renovate and Install
Task Description:
Renovate labs and install security devices in
rooms 1535 and 1540.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Measure:
Increase the number of dissection
microscopes available for BIOL 1407 and
BIOL 1407 students. (This equipment could
also be used in our non-majors course
1408).
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Curriculum will be improved by providing the
Freshman Biology classes access to this
equipment. Baseline: Currently the
dissecting microscopes we have are more
than twenty years old and we do not have
enough for one lab section. This causes
problems since at Valle Verde many times
we have 1406/1407 labs running
concurrently.
12/05/2011 - Not met. The Biology department at
VV has decided to change the lab curriculum to
one that is more inquiry-bases and for this reason
this equipment need has been temporarily tabled.
Progress:
Satisfactory
Action Plan Status:
2 - Action Plan Documented
Task Name:
Purchase
Task Description:
Purchase 16 new dissecting.
Budget Impact:
Additional/New Funding Required
Projected Cost:
3184.0000
Planning - Biology - VV - Equipment for
Microbiology Laboratories (2010-2011) 03/05/2012 11:45 AM
Measure:
Our Microbiology labs at present do not
12/05/2011 - Met.
Progress:
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Objectives
Obtain the equipment necessary for our
Microbiology laboratories.
Planning Year(s):
2010 - 2011
Actual Completion Date:
03/10/2010
Objective Status:
Met
Budget Account Number:
11000-55330
Person(s) Responsible:
Glenda Hill
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
Satisfactory
possess an appropriate microbiological
Action Plan Status:
freezer or refrigerator which is needed to
maintain certain cultures and is also needed 0 - No Action Plan Necessary
for some experiments. Bacti-Cinerators are
needed to sterilize inoculating loops that
students use for their experiments and to
transfer cultures. The equipment is needed
to update our microbiology labs and to meet
the needs of our expanding Micro. Program.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
The equipment that the Biology department
wishes to purchase will provide students with
access to appropriate lab equipment in their
Microbiology classes. The equipment is safer
to use and by up-grading our lab equipment
in the future, we hope to be able to provide
students enrolled in other Biology course
with the ability to do research activities. (The
equipment could also be used to reach
Research Techniques) Baseline: The
equipment will bring our Micro. Prep. Area
current as for as equipment is concerned.
Task Name:
Purchase Bacti-Cinerators
Task Description:
Purchase 16 Bacti-Cinerators, one undercabinet freezer and one microbiology
refrigerator.
Budget Impact:
Additional/New Funding Required
Projected Cost:
15954.0000
Planning - Budget Office - Upload Budget
Into Banner (2009-2012) - Investigate the
use of spreadsheet budgeting to upload the
budget into Banner by creating a more
efficient method of uploading the budget
03/05/2012 11:45 AM
Measure:
Work with Information Technology
department to devise a way to upload the
budget into Banner automatically.
02/23/2012 - Even though we have improved and
become more efficient in the method of uploading
the budget, we continue to look for ways to
improve the process.
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Objectives
Measures & Standards and Baselines /
Strategies
Results
into the budget module.
Planning Year(s):
2009 - 2010
2010 - 2011
2011 - 2012
2012 - 2013
Expected Completion Date:
08/31/2012
Objective Status:
In Progress
Budget Account Number:
11000-73100
Person(s) Responsible:
Jerry Fulton
Progress:
Data Source for Measure:
Satisfactory
Department/Area Report
Action Plan Status:
Standard and Baseline:
1 - Action Plan Needed
This project will probably do three quarters of
the total budget, but it will be an
improvement of having to manually input all
data.
Planning - Budget Office - Expand the
Office Area (2009-2012) - Expand the office
area to provide ample working space for our
employees.
Planning Year(s):
2009 - 2010
2010 - 2011
2011 - 2012
Measure:
Meetings between the Budget Director and
members of physical plant and external
contractors are taking place to plan out
remodeling.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Baseline: We do not have sufficient working
space for our personnel. We hope to
improve working conditions.
Actual Completion Date:
11/28/2011
Objective Status:
Met
Budget Account Number:
11000-73100
Person(s) Responsible:
Jerry Fulton
03/05/2012 11:45 AM
Action & Follow-Up
Task Name:
Work with the IT Department
Task Description:
Work with the Information Technology
Department on developing a way of
uploading spreadsheets into Banner by
finding a software that has this capability.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
11/28/2011 - Maintenance completed remodeling.
Progress:
Satisfactory
Action Plan Status:
0 - No Action Plan Necessary
Task Name:
Expansion of Office Area
Task Description:
The expansion will allow us to do training in
our office and ease the burden of over
crowdedness.
Budget Impact:
No Funding Needed
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Objectives
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
Projected Cost:
0.0000
Planning - Budget Office - Develop Reports
to Analyze Expenditures (2010-2011) - Use
Argos to generate the reports to analyze
expenditures .
Planning Year(s):
2010 - 2011
Actual Completion Date:
03/05/2010
Objective Status:
Met
Budget Account Number:
11000-73100
Person(s) Responsible:
Jerry Fulton
Measure:
Generate Reports that are easy to create
and simple to use.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Create reports with multi functions. Baseline:
Access reports require a programmer to
write them.
08/31/2011 - Created an Argos report to easily
identify employees that have access to the
different orgs, have access to create requisitions,
and helps maintain the approval queues.
Created report to identify employee by ID number
and group.
Budgets were separated for 11000 and 13000
funds.
Progress:
Satisfactory
Action Plan Status:
0 - No Action Plan Necessary
Task Name:
Network
Task Description:
Network at the SunGard Summit to find out
how other people are using Argos. Also use
ListServ.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Planning - Budget Office - Investigate the
use of Self-Service Budgeting (2010-2012) Have Budget Heads input their budget(s)
into Banner.
Planning Year(s):
2010 - 2011
2011 - 2012
Expected Completion Date:
08/31/2012
Objective Status:
03/05/2012 11:45 AM
Measure:
Complete the evaluation for 2011-2012
budget.
Data Source for Measure:
Budget Data
Standard and Baseline:
Reduce the time to input the budget into
Banner. Baseline: Budget Heads supply
budget, President & VP's approve it & the
Budget Office inputs the data into Banner.
08/31/2012 - We are still looking at how we can
use self-service budgeting. We have gotten some
ideas, but we need to change our set-up to
implement them.
Progress:
Satisfactory
Action Plan Status:
1 - Action Plan Needed
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Objectives
In Progress
Budget Account Number:
11000-73100
Person(s) Responsible:
Jerry Fulton
Measures & Standards and Baselines /
Strategies
Measure:
Approval of new course.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Approval. Baseline: No such course.
Actual Completion Date:
03/08/2010
Objective Status:
New
Budget Account Number:
11000-55232
Person(s) Responsible:
Lee Cannell
Task Name:
Unique Course
Task Description:
Apply to state for unique needs course.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Planning - Business Management - RG - Fill
Rate for Business Courses (2010-2011) To improve fill rate.
Planning Year(s):
2010 - 2011
Measure:
5% improvement.
Data Source for Measure:
Program Review Data
Standard and Baseline:
75%, 80% full. Baseline: 62%.
03/05/2012 11:45 AM
Action & Follow-Up
Task Name:
Network
Task Description:
Network at the SunGard Summit to find out
how other people are using Argos. Also, use
ListServ.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Planning - Business Management - RG Transfer ACGE Prefix for Bus Stat Course
(2010-2011) - To improve transferability of
stat course.
Planning Year(s):
2010 - 2011
Actual Completion Date:
03/08/2010
Objective Status:
New
Budget Account Number:
11000-55232
Person(s) Responsible:
Results
Task Name:
Courses Offered
Task Description:
Monitor courses offered-cancel low sections.
Budget Impact:
No Funding Needed
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Objectives
Measures & Standards and Baselines /
Strategies
Lee Cannell
Projected Cost:
0.0000
Planning - Business Management - VV Increase Class Fill Rate (2010-2011) Increase class fill rate to 66% district-wide.
Planning Year(s):
2010 - 2011
Actual Completion Date:
02/20/2010
Objective Status:
Met
Budget Account Number:
11000-55235
Person(s) Responsible:
Becky Hancock
Planning - CE Business Programs - VV Re-organize Office Technology Program
(2010-2011) - Assess the most efficient way
to offer classes in the Office Technology
Program. Redesign the schedule to serve
the students in a manner suited to their
needs, utilizing space and personnel to
maximize efficiency
Planning Year(s):
2010 - 2011
Actual Completion Date:
03/09/2010
Objective Status:
In Progress
Budget Account Number:
11000-42204
Person(s) Responsible:
Deirdre White
03/05/2012 11:45 AM
Measure:
Class fill rate provided by program review
report.
Data Source for Measure:
Program Review Data
Standard and Baseline:
Class fill rate currently at 63%.
Results
Action & Follow-Up
09/19/2011 - Class fill rate currently at 69% per
the 2010-2011 program review report for business.
Progress:
Satisfactory
Action Plan Status:
0 - No Action Plan Necessary
Task Name:
Offer Less Classes
Task Description:
Offer less classes, better times.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Measure:
Office Technology Program re-organized
Data Source for Measure:
Department/Area Report
Standard and Baseline:
More efficient use of facilities and staff.
Baseline: On-going process results should
be reflected by Spring 2011
10/18/2010 - This is only partially completed. We
are working on further re-organization which we do
not anticipate completing until Summer, 2011.
Progress:
Satisfactory
Action Plan Status:
1 - Action Plan Needed
10/18/2010 - Further planning is
underway with input from the Vice
President of Workforce, Economic
Development and Continuing
Education. This will be completed
during the 2011/12 planning year.
Task Name:
Rescheduling
Task Description:
Work with current staff on rescheduling times
to offer classes
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
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Objectives
Planning - CE Business Programs - VV Assess need for new business classes
(2010-2011) - Assess need for new classes
in the business area
Planning Year(s):
2010 - 2011
Actual Completion Date:
03/09/2010
Objective Status:
New
Budget Account Number:
11000-42601
Person(s) Responsible:
Deirdre White
Planning - CE Business Programs - VV Add more Technology courses (2010-2011)
- To add to and improve current technology
courses (Latest MCSE's, Firewall
Technology, Open Source Telephony, etc.)
Planning Year(s):
2010 - 2011
Actual Completion Date:
03/09/2010
Objective Status:
New
Budget Account Number:
12195- S12195
Person(s) Responsible:
Deirdre White
03/05/2012 11:45 AM
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
Measure:
Research for additional classes that would
enhance the business programs
Data Source for Measure:
Department/Area Report
Standard and Baseline:
New classes are available if they are
deemed necessary. Baseline: On-going
process. New objective for 2010/2011
Task Name:
Classes
Task Description:
Work with instructors to determine what, if
any classes should be added to the current
schedule
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Measure:
New courses added to CE computer
programs
Data Source for Measure:
Department/Area Report
Standard and Baseline:
New courses available for student use.
Baseline: On-going process. New objective
for 2010/2011.
Task Name:
Work with AVI Instructor
Task Description:
Work with AVI instructor to develop and offer
new courses to offer in CE schedule
Budget Impact:
No Funding Needed
Projected Cost:
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Objectives
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
0.0000
Planning - CE Business Programs - VV Offer More CORE Real Estate Classes
(2010-2011) - Offer more CORE real estate
classes so that students have more variety
with which to obtain their license and
continue toward a Broker's license.
Planning Year(s):
2010 - 2011
Measure:
New courses offered.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Courses offered in CE class schedule by
Spring 2011. Baseline: On-going process.
New objective for 2010/2011.
Objective Status:
New
Budget Account Number:
12170-S12170
Person(s) Responsible:
Dee White
Task Name:
Estate Classes
Task Description:
Work with real estate instructors to
determine which CORE real estate classes
would be most beneficial for students.
Budget Impact:
No Funding Needed
Planning - CE Health - RG - Phlebotomy
(2010-2011) - Obtain accreditation from
NCCALS for the Phlebotomy course.
Planning Year(s):
2010 - 2011
Measure:
Approval granted with no conditions.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Completion of application and site visit.
.Baseline: The program is currently not
accredited by any national organization
Actual Completion Date:
03/08/2010
Objective Status:
In Progress
Budget Account Number:
11000-42301
Person(s) Responsible:
Marta de la Fuente
Planning - CE Health - RG - Nail Tech
(2010-2011) - Increase Enrollment
03/05/2012 11:45 AM
10/07/2011 - Still in process
Progress:
Satisfactory
Action Plan Status:
0 - No Action Plan Necessary
Task Name:
Self-Study and Accreditation
Task Description:
Complete self-study. Apply for accreditation.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Measure:
Additional students enrolled.
10/07/2011 - Enrollment has increased by 50%.
Currently there are 16 students enrolled.
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Objectives
Planning Year(s):
2010 - 2011
Actual Completion Date:
03/08/2010
Objective Status:
Met
Budget Account Number:
12287-S12287
Person(s) Responsible:
Marta de la Fuente
Planning - CE Industrial Training, Personal
Enrichment - VV - HVAC Technician Course
(2010-2011) - To offer a HVAC Technician
short term training course at Valle Verde.
Planning Year(s):
2010 - 2011
Expected Completion Date:
01/18/2011
Objective Status:
In Progress
Budget Account Number:
11000-42202
Person(s) Responsible:
Kathleen Lopez
Measures & Standards and Baselines /
Strategies
Data Source for Measure:
Enrollment Data
Standard and Baseline:
20% increase in enrollment. Baseline:
Current enrollment is 8 students.
Results
Action & Follow-Up
Progress:
Satisfactory
Action Plan Status:
0 - No Action Plan Necessary
Task Name:
Advertising campaign.
Task Description:
Advertising campaign.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Measure:
This course will be developed and
scheduled for Fall 2010.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
It is the request from the business
community to offer a HVAC Technician
course. Due to the job demand. Baseline: At
this time, we do not have a short term
training course for HVAC technician.
12/02/2011 - The HVAC program has been
transferred to the Advanced Technology Center.
No longer in CE Industry Training.
Progress:
Satisfactory
Action Plan Status:
0 - No Action Plan Necessary
Task Name:
Develop Curriculum
Task Description:
An instructor will be identified, and this
person will develop the curriculum. The
course will be held at the Advanced
Technology Center.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Planning - CE Industrial Training, Personal
03/05/2012 11:45 AM
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Objectives
Enrichment - VV - Dance Floors (20102011) - Install dance floors at the Valle
Verde Campus.
Planning Year(s):
2010 - 2011
Actual Completion Date:
03/08/2010
Objective Status:
Met
Budget Account Number:
11000-42102
Person(s) Responsible:
Kathleen Lopez
Planning - CE Industrial Training, Personal
Enrichment - VV - Fine Arts Summer
Camps (2010-2011) - To increase
awareness in the Fine Arts.
Planning Year(s):
2010 - 2011
Actual Completion Date:
03/08/2010
Objective Status:
Met
Budget Account Number:
11000-42111
Person(s) Responsible:
Melissa Sanchez
03/05/2012 11:45 AM
Measures & Standards and Baselines /
Strategies
Measure:
Old floors are a safety hazard. When new
ones are installed, dance classes will
continue as part of the C.E. area-should be
complete by Summer 2011.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
New dance lab floors will allow us to keep
C.E. dance classes as first rate and
affordable. Baseline: The floors at present
time are a safety hazard.
Results
Action & Follow-Up
12/02/2011 - Three dance studio floors were
installed in two campuses and completed in 2010.
Progress:
Satisfactory
Action Plan Status:
0 - No Action Plan Necessary
Task Name:
Specs and Quotes
Task Description:
Identify specs and quotes for cost of dance
lab floors.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Measure:
Two Fine Arts camps will be added to
summer 2011 schedule.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Due to the limited Fine Arts programs in the
public schools, C.E. will offer Fine Arts
classes to the children of our community.
Baseline: Ongoing program development.
12/02/2011 - Two Fine Art courses/camps were
added to the summer 2011 schedule.
Progress:
Satisfactory
Action Plan Status:
0 - No Action Plan Necessary
Task Name:
Faculty
Task Description:
Identify faculty in the Fine Arts area to teach
the camps.
Budget Impact:
No Funding Needed
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Objectives
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
Projected Cost:
0.0000
Task Name:
New Camps
Task Description:
Two new day camps will be included in the
summer 2011 schedule.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Planning - Center for Students with
Disabilities - Paperless and Space Used
(2010 - 2011). - To eliminate as much paper
and space used for printing and storing
documents
Planning Year(s):
2010 - 2011
Expected Completion Date:
08/31/2011
Objective Status:
In Progress
Budget Account Number:
11000-64001
Person(s) Responsible:
Jan Lockhart
Measure:
By having forms imaged or scanned
Data Source for Measure:
Department/Area Report
Standard and Baseline:
0 100%
Planning - Center for Students with
Disabilities - Accessibility (2010 - 2011). Ensure new or existing construction are
renovated or built accessible to disabled
individuals.
Planning Year(s):
2010 - 2011
Expected Completion Date:
08/31/2011
Objective Status:
In Progress
Measure:
Use ADA guidelines and physically inspect
sites
Data Source for Measure:
Department/Area Report
Standard and Baseline:
0 100%
03/05/2012 11:45 AM
11/01/2011 - Have met with department in charge
of scanning documents and have been placed on
a waiting list.
Progress:
Satisfactory
Action Plan Status:
0 - No Action Plan Necessary
Task Name:
Meet with Records Management office
Task Description:
Begin to plan and process department
documents and forms
Budget Impact:
No Funding Needed
11/01/2011 - On-going. On the committee for
reviewing of usage for the Stanton building.
Progress:
Satisfactory
Action Plan Status:
0 - No Action Plan Necessary
Task Name:
CSD involvement
Task Description:
Have CSD involve in all campuses IE
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Objectives
Measures & Standards and Baselines /
Strategies
Budget Account Number:
11000-64001
Person(s) Responsible:
Jan Lockhart
Committees and attend as many meetings
regarding renovation and new construction.
Continue with the Accessibility Committee.
Budget Impact:
No Funding Needed
Results
Planning - Center for Students with
Disabilities - CSD Procedure Book (2010 2011). - Ensuring procedures are being
followed and changing procedures that
need to be updated.
Planning Year(s):
2010 - 2011
Expected Completion Date:
08/31/2011
Objective Status:
In Progress
Budget Account Number:
11000-64001
Person(s) Responsible:
Jan Lockhart
Measure:
Meet with each CSD staff that procedures
pertain to and review them
Data Source for Measure:
Department/Area Report
Standard and Baseline:
0 100%
Planning - Center for Students with
Disabilities - Faculty Handbook (2010 2011). - Describe faculty roles in providing
support services to disabled students.
Planning Year(s):
2010 - 2011
Expected Completion Date:
08/31/2011
Objective Status:
In Progress
Budget Account Number:
11000-64001
Person(s) Responsible:
Jan Lockhart
Measure:
Completion of handbook
Data Source for Measure:
Department/Area Report
Standard and Baseline:
0 100%
Planning - Center for Students with
Disabilities - Summer Tutoring (2010 -
Measure:
11/01/2011 - Have implemented Summer I and II
Implementing new summer tutor schedule at 2011
03/05/2012 11:45 AM
Action & Follow-Up
11/01/2011 - On-going. About 1/3 completed.
Progress:
Satisfactory
Action Plan Status:
0 - No Action Plan Necessary
Task Name:
Reviewing procedures
Task Description:
Reviewing and revising procedures by
eliminating, changing or adding new ones
Budget Impact:
No Funding Needed
11/01/2011 - In the planning process
Progress:
Satisfactory
Action Plan Status:
0 - No Action Plan Necessary
Task Name:
Develop handbook
Task Description:
Handbook will contain information regarding
classroom accommodations and what is the
instructor's role
Budget Impact:
No Funding Needed
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Objectives
2011). - Keep within budget and continue
providing tutoring services.
Planning Year(s):
2010 - 2011
Expected Completion Date:
08/31/2011
Objective Status:
In Progress
Budget Account Number:
11000-64001
Person(s) Responsible:
Jan Lockhart
Planning - Chemistry - VV - Install Framed
Glass Door Wall Cases (2010-2011) - Install
Framed Glass Door Wall Cases in the
Chemistry Laboratory for storage of
glassware.
Planning Year(s):
2010 - 2011
Actual Completion Date:
03/10/2010
Objective Status:
New
Budget Account Number:
11000-55335
Person(s) Responsible:
Dr. Enrique Olivas
Measures & Standards and Baselines /
Strategies
all CSD offices
Data Source for Measure:
Department/Area Report
Standard and Baseline:
0 100%
Action & Follow-Up
Progress:
Satisfactory
Action Plan Status:
0 - No Action Plan Necessary
Task Name:
Walk-in tutoring
Task Description:
Provide walk-in tutoring all CSD offices
during summer sessions
Budget Impact:
No Funding Needed
Measure:
It will increase flexibility in the Chemistry
Laboratory along with proper organization &
storage.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
It's very unsafe to keep glassware in open
exposure in the laboratory. Baseline:
Currently, approximately 25% of glassware
is stored in cardboard boxes.
Task Name:
Purchse Framed Glass Door Wall Cases
Task Description:
Purchase ten Framed Glass Door Wall
Cases (48").
Budget Impact:
Additional/New Funding Required
Projected Cost:
7900.0000
Planning - College Readiness - High School Measure:
Visits (2009-2012) - Visit all area high
2009-2010 Visit all area high schools in the
school to give assessment orientation to
Region 19
high school seniors.
Data Source for Measure:
03/05/2012 11:45 AM
Results
02/22/2012 - Visit with all 40 area high school
seniors.
Progress:
Satisfactory
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Objectives
Planning Year(s):
2009 - 2010
2010 - 2011
2011 - 2012
Expected Completion Date:
04/27/2012
Objective Status:
In Progress
Budget Account Number:
12023
Person(s) Responsible:
Cynthia Aguilar
Measures & Standards and Baselines /
Strategies
Results
Department/Area Report
Action Plan Status:
0 - No Action Plan Necessary
Measure:
2010-2011 Visit all area high schools in the
Region 19
Data Source for Measure:
Department/Area Report
Action & Follow-Up
02/22/2012 - Visit with all 40 area high school
seniors
Progress:
Satisfactory
Action Plan Status:
0 - No Action Plan Necessary
Measure:
2011-2012 Visit all area high schools in the
Region 19
Data Source for Measure:
Department/Area Report
Task Name:
Visit in person with high school seniors to
promote a college going culture
Task Description:
Meet in town hall meeting style with students
Budget Impact:
No Funding Needed
Planning - College Readiness - Visit school
district administration (2009-2012) - Work
with district administration to see how we
can bridge the gaps for entering post
secondary.
Planning Year(s):
2009 - 2010
2010 - 2011
2011 - 2012
Expected Completion Date:
04/27/2012
Objective Status:
In Progress
Budget Account Number:
12023
Person(s) Responsible:
03/05/2012 11:45 AM
Measure:
2009-2010 Visit all area school districts in
the Region 19 to meet with administration
Data Source for Measure:
Department/Area Report
Measure:
2010-2011 Visit all area school districts in
the Region 19 to meet with administration
Data Source for Measure:
Department/Area Report
02/22/2012 - Visit with all 12 area school districtict
administration
Progress:
Satisfactory
Action Plan Status:
0 - No Action Plan Necessary
02/22/2012 - Visit with all 12 area school districtict
administration
Progress:
Satisfactory
Action Plan Status:
0 - No Action Plan Necessary
Measure:
2011-2012 Visit all area school districts in
the Region 19 to meet with administration
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Page 58 of 297
Objectives
Cynthia Aguilar
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
Data Source for Measure:
Department/Area Report
Task Name:
Visit with area superintentents to discuss
policy pertaining to College Readiness
Task Description:
Conference type meetin with administration
at each school district
Budget Impact:
No Funding Needed
Planning - College Readiness - Gateway to
College (2010-2011) - Plan for the Gateway
to College implementation.
Planning Year(s):
2010 - 2011
Objective Status:
Met
Budget Account Number:
P20353
Person(s) Responsible:
Veronica Gallegos
Planning - College Readiness - High School
Counselor Visits (2009-2012) - Visit with
high school counselors to explain the
importance of placement testing.
Planning Year(s):
2009 - 2010
2010 - 2011
2011 - 2012
Expected Completion Date:
04/27/2012
03/05/2012 11:45 AM
Measure:
Ensure contract compliance based on
student results.
Data Source for Measure:
External Report
02/22/2012 - Two school districts, Canutillo and
EPISD, signed contract pertaining to Gateway to
College
Progress:
Satisfactory
Action Plan Status:
0 - No Action Plan Necessary
Task Name:
Meet with school districts/ THECB/TEA to
negotiate MOU for Gateway to College
Task Description:
Meet with school districts/ THECB/TEA to
negotiate MOU for Gateway to College
Budget Impact:
No Funding Needed
Measure:
2009-2010 Visit all area high schools in the
Region 19 to meet with counselors with
issues pertaining to College Readiness
Data Source for Measure:
Department/Area Report
02/22/2012 - Visit with all 40 area high school
counselors
Progress:
Satisfactory
Action Plan Status:
0 - No Action Plan Necessary
Measure:
2010-2011 Visit all area high schools in the
Region 19 to meet with counselors with
02/22/2012 - Visit with all 40 area high school
counselors
Progress:
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Objectives
Objective Status:
In Progress
Budget Account Number:
12023
Person(s) Responsible:
Cynthia Aguilar
Measures & Standards and Baselines /
Strategies
Results
issues pertaining to College Readiness
Data Source for Measure:
Department/Area Report
Satisfactory
Action Plan Status:
0 - No Action Plan Necessary
Action & Follow-Up
Measure:
2011-2012 Visit all area high schools in the
Region 19 to meet with counselors with
issues pertaining to College Readiness
Data Source for Measure:
Department/Area Report
Task Name:
Meet with Counselors to discuss college
readiness policy/produce
Task Description:
Group meeting with high school counselors
at each high school.
Budget Impact:
No Funding Needed
Planning - College Readiness - Gateway to
College Implement (2010-2013) - Assess
and Monitor the Gateway to College
program
Planning Year(s):
2010 - 2011
2011 - 2012
2012 - 2013
Expected Completion Date:
05/31/2012
Objective Status:
In Progress
Budget Account Number:
20353
Person(s) Responsible:
Cynthia Aguilar
Measure:
2010-2011 50% of Students entering the
Gatewaya to College program will graduate
with a high school diploma and some
college credit.
Data Source for Measure:
Student Related Data
(Tracking/Performance)
02/22/2012 - Selected 50 students to participate in
the Gateway to College program
Progress:
Satisfactory
Action Plan Status:
0 - No Action Plan Necessary
Measure:
2011-2012 50% of Students entering the
Gatewaya to College program will graduate
with a high school diploma and some
college credit.
Data Source for Measure:
Student Related Data
(Tracking/Performance)
Measure:
2012-2013 50% of Students entering the
Gatewaya to College program will graduate
with a high school diploma and some
03/05/2012 11:45 AM
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Objectives
Measures & Standards and Baselines /
Strategies
college credit.
Data Source for Measure:
Student Related Data
(Tracking/Performance)
Results
Action & Follow-Up
Task Name:
Meet with National network and school
districts to discuss student progress
Task Description:
Monthly conference calls to update student
progress
Budget Impact:
No Funding Needed
Planning - College Readiness - Pathways
Project (2010-2011) - Negotiate MOU with
school districts
Planning Year(s):
2010 - 2011
Objective Status:
Met
Budget Account Number:
22657
Person(s) Responsible:
Cynthia Aguilar
Planning - Comptroller - Accounts Payable
Direct Deposit to Vendors (2010-2011) Utilize Banner system direct deposit
capability to disburse Accounts Payable
funds to vendors.
Planning Year(s):
2010 - 2011
Actual Completion Date:
03/05/2012 11:45 AM
Measure:
ensure all school districts sign Pathways
MOU
02/22/2012 - Area school districts: Canutillo,
EPISD, YISD, SISD, Clint ISD, San Elizario ISD,
Fabens ISD, Tornillo ISD, Dell City ISD, Fort
Hancock, signed MOU for Pathways project
Progress:
Satisfactory
Action Plan Status:
0 - No Action Plan Necessary
Task Name:
Negotiate MOU with region 19 school
districts
Task Description:
Meet with school district cabinet members to
discuss MOU
Budget Impact:
No Funding Needed
Measure:
Accounts Payable remittances to vendors
are remitted via direct deposit
Data Source for Measure:
Department/Area Report
Standard and Baseline:
25% of vendors are being paid via direct
deposit. Baseline: Vendors are not currently
10/27/2011 - More than 25% are participating in
Direct Deposit.
Progress:
Satisfactory
Action Plan Status:
0 - No Action Plan Necessary
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Objectives
03/26/2010
Objective Status:
Met
Budget Account Number:
11000-73200
Person(s) Responsible:
Fernando Flores
03/05/2012 11:45 AM
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
being paid via direct deposit.
Task Name:
Coordinate with Purchashing
Task Description:
Coordinate with Purchasing to capture bank
routing/account no. information from
vendors.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Task Name:
Monitor and Refine
Task Description:
Monitor and refine the process and adjust
system change as is necessary.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Task Name:
New Payment Method
Task Description:
Roll out the new payment method.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Task Name:
Test Vendor Direct Deposit
Task Description:
Test the vendor direct deposit capability to
assure the payment, notification, and
transmission process is refined.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
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Objectives
Planning - Comptroller - Implement
TouchNet- Marketplace (2010-2011) - Make
the Marketplace feature of TouchNet
available. This feature will allow certain
departments to host a cashiering session on
the Web for sales of goods and services
and also make services available beyond
the normal hours of operation.
Planning Year(s):
2010 - 2011
Actual Completion Date:
03/26/2010
Objective Status:
Not Met
Budget Account Number:
11000-73206
Person(s) Responsible:
Fernando Flores
Planning - Contract Opportunities - Contract
Opportunities Center (2010-2011) - Provide
effective and quality Procurement Technical
Assistance in accordance with
specifications of cooperative agreement
SP4800-04-2-0888, section VIII.
Planning Year(s):
2010 - 2011
Expected Completion Date:
12/31/2010
Objective Status:
In Progress
Budget Account Number:
11000-41001
03/05/2012 11:45 AM
Measures & Standards and Baselines /
Strategies
Measure:
TouchNet-Marketplace is available for use.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Individual cashier sessions using
Marketplace may be utilized. Baseline:
TouchNet-Marketplace is currently not
implemented and the capabilities that this
feature would bring are currently not
available through our existing cashiering .
Results
Action & Follow-Up
10/27/2011 - Since the Bursar's focus was
redirected from TouchNet-Marketplace to
implementing Banner Flex Registration Module,
therefore this objective was not met.
Progress:
Satisfactory
Action Plan Status:
1 - Action Plan Needed
Task Name:
Implementation Team
Task Description:
Coordinate an implementation team
consisting of staff from Information
Technology, Bursar's area, and TouchNet to
proceed with an implementation and test the
software.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Measure:
Customer satisfaction and number of clients
receiving contract awards
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Increased level of competitiveness of clients
being served and increase the number of
contract awards being to 30% of active
clients. Baseline: Currently there are 518
active clients and 24% are performing or
have performed on contractual awards.
Task Name:
Strategic Locations
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Objectives
Person(s) Responsible:
Joseph R. Conway
Planning - Counseling - NW - Enhance
Counseling Dept. Space (2010-2011) Create a larger reception area and office
space for future Counselor.
Planning Year(s):
2010 - 2011
Actual Completion Date:
03/10/2010
Objective Status:
New
Budget Account Number:
11000-65004
Person(s) Responsible:
Willard Satterfield
Planning - Counseling - NW - Increase
Counseling Office Staff (2010-2011) Employ additional full-time Student
Assistant I to support student intake and
counseling mission.
Planning Year(s):
2010 - 2011
Actual Completion Date:
03/10/2010
Objective Status:
New
Budget Account Number:
11000-65004
03/05/2012 11:45 AM
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
Task Description:
Position counselors at strategic locations
throughout the county to maximize
accessibility; Identify areas of low
understanding and specifically target such
areas in the delivery of training; Extend
outreach to outlying areas of the county.
Budget Impact:
Additional/New Funding Required
Projected Cost:
34000.0000
Task Name:
Enrollments Increased
Task Description:
Current office space designed to
accommodate minimal staffing and smaller
student enrollments. New enrollments have
increased.
Budget Impact:
No Funding Needed
Task Name:
Student Demand
Task Description:
Current staffing is minimal; NW enrollment
has increased resulting in greater student
demand.
Budget Impact:
Additional/New Funding Required
Projected Cost:
25000.0000
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Page 64 of 297
Objectives
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
Person(s) Responsible:
Willard Satterfield
Planning - Counseling - NW - Increase
Counseling Faculty (2010-2011) - Employ
35-hr faculty counselor.
Planning Year(s):
2010 - 2011
Actual Completion Date:
03/10/2010
Objective Status:
New
Budget Account Number:
11000-64004
Person(s) Responsible:
Willard Satterfield
Planning - Counseling - RG - Counseling
Rio Grande (2010-2011) - With the College
going to the Electronic Catalog and Class
Schedules, available only through the
Internet, it is imperative that the Counseling
Center have the resources to give New
Student Orientations and Registration
capability to student through the use of
computers.
Planning Year(s):
2010 - 2011
Actual Completion Date:
03/10/2010
Objective Status:
New
Budget Account Number:
11000-65003
Person(s) Responsible:
Ruben Villalobos
03/05/2012 11:45 AM
Task Name:
Student Enrollment
Task Description:
NW student enrollment has increased
resulting in greater student demand.
Budget Impact:
Additional/New Funding Required
Projected Cost:
50000.0000
Measure:
A wireless computer lab on wheels will be
purchased (40 PC Notebooks; HP
Computers on-wheel cart; Software
Academic Microsoft Office Pro Edition).
Data Source for Measure:
Department/Area Report
Standard and Baseline:
100% of all needed computer equipment will
be purchased by January, 2011. Baseline:
The visual computer equipment does not
exist at the present time.
Task Name:
Counselor to Work with Administration
Task Description:
Counselor Coordinator to work with the VP
of Instruction, Campus Dean, and
Supervisory Dean to identify resources.
Budget Impact:
Additional/New Funding Required
Projected Cost:
26000.0000
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Objectives
Planning - Counseling - RG - Counseling
RG (2010-2011) - The Student Services is
completely isolated from the Main Campus;
an Electronic Moving Message Sign is
needed in order to keep students informed
of Financial Aid, Registration, Ranking, and
Graduation Deadlines.
Planning Year(s):
2010 - 2011
Actual Completion Date:
03/10/2010
Objective Status:
New
Budget Account Number:
11000-65003
Person(s) Responsible:
Ruben Villalobos
Planning - Counseling - VV - Administer
Strong Campbell Inventory to Undecided
Students. (2010-2011) - Over 33% of new
students entering EPCC are undecided as
to their specific majors. This pilot intends to
assist at least 1% of undecided students to
choose an academic major by their second
semester at EPCC.
Planning Year(s):
2010 - 2011
Actual Completion Date:
11/29/2010
Objective Status:
Not Met
Budget Account Number:
11000-65001
Person(s) Responsible:
Jose Baltazar & Carlos Armendariz
03/05/2012 11:45 AM
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
Measure:
A LED Electronic Moving Sign will be
purchased (7 x 120 Pixels; #451459; USS3527).
Data Source for Measure:
Department/Area Report
Standard and Baseline:
100% of equipment to be purchased by May,
2011. Baseline: Equipment needed does
not exist at the present time.
Task Name:
Identify Resources
Task Description:
Counselor Coordinator to work with
Supervisory Dean to identify resources.
Budget Impact:
Additional/New Funding Required
Projected Cost:
575.0000
Measure:
Number of student going through the Career
Guidance process will be 1000.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Assist 1% (1000) students who are
undecided to go through the Career
Guidance process at VV so they can choose
a major. Baseline: There are approximately
5,000 undecided students per semester at
EPCC.
09/30/2011 - Meetings and discussions with
Career Center to plan pilot. Unable to implement
pilot as per Career center, due to lack of funding.
Unable to implement pilot as per Career Center,
lack of funding prevented pilot from being
implemented.
Counselors will do individual Career Guidance at
student request.
Progress:
Satisfactory
Action Plan Status:
0 - No Action Plan Necessary
Task Name:
Work with Career Services
Task Description:
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Objectives
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
01/02/2012 - Meetings and discussions with
Career Center to plan pilot. Unable to implement
pilot as per Career center, due to lack of funding.
Unable to implement pilot as per Career Center,
lack of funding prevented pilot from being
implemented. Counselors will do individual Career
Guidance at student request.
01/03/2012 - Implement an
automating early alert, student
tracking system district-wide.
Implement an intervention program
for students in academic probation.
Work cooperatively w/Career Services.
Identify 1000 students who are undecided.
Contact them. Offer Career Guidance.
Track and monitor their career decisions.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Planning - Counseling - VV - Transfer
Process Pilot (2010-2011) - Most students
attending EPCC are planning to transfer to
a four year institution. This pilot will target
1000 students and will help them go
through the transfer process of obtaining
requirements from the universities they
select.
Planning Year(s):
2010 - 2011
Expected Completion Date:
08/31/2012
Actual Completion Date:
08/31/2012
Objective Status:
In Progress
Budget Account Number:
11000-65001
Person(s) Responsible:
Jose Baltazar/Carlos Armendariz
Measure:
1000 students will be assisted, monitored
and tracked through the fall transfer
process.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
1000 students will complete a through
process for obtaining transfer information
from their selected universities. Baseline:
Over 60% of students attending EPCC
Credit programs are planning to transfer to a
4 year University.
In the summer 2011, the Early program was
initated at the VV Campus with the assistance of a
state grant.
Two cohorts were identified for the Early Alert
Program. (206 and 300 students)/
A case load of student was assigned to an
advisor at the New Student Orientation. This
approach proved effective; it created a strong
connection between the student and the advisor.
Students felt more confident knowing who their
advisor was.
Instructors identified students who are in need of
support and discussed the possibilities of a referral
with these students.
Drop-out rate is very small among students who
we have been working with.
Progress:
Satisfactory
Action Plan Status:
0 - No Action Plan Necessary
Follow-Up:
01/03/2012 - Implement an
automating early alert, student
tracking system district-wide.
Implement an intervention
program for students in academic
probation.
Task Name:
Identify 30 instructors to work with 1000
03/05/2012 11:45 AM
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Objectives
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
Early Alert student.
Task Description:
Students will be referred by Counselor to the
Early Alert system to work with 30 identified
instructors to implement early interventions
to prevent dropping out as much as possible
and help students succeed in their courses.
Funding Justification:
1 software support tech. at 15hrs./week at
17.35/hr = 6,246.00
Budget Impact:
Additional/New Funding Required
Projected Cost:
6246.0000
Planning - Court Reporting - NW - Recruit
and Retain Quality Faculty (2010-2011) Proposing to hire an additional full-time
faculty member.
Planning Year(s):
2010 - 2011
Actual Completion Date:
03/14/2010
Objective Status:
New
Budget Account Number:
11000-55222
Person(s) Responsible:
Lucretia Thomas
Planning - Court Reporting - NW - Increase
Enrollment (2010-2011) - Proposing to get
the Court Reporting Program accredited by
03/05/2012 11:45 AM
Measure:
Graduation and retention rates will improve.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
4 graduates per year of 75 enrollment for
optimum capacity. Baseline: Number of
graduates is met and enrollment is at 60 at
the present time.
Task Name:
Instructional Assignments
Task Description:
A new instructor will help perform additional
instructional assignments for students who
are in need of additional dictation and/or
speedbuilding activities on a daily basis.
Budget Impact:
Additional/New Funding Required
Projected Cost:
45000.0000
Measure:
Enrollment will increase.
Data Source for Measure:
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Page 68 of 297
Objectives
the National Court Reporters Association.
Planning Year(s):
2010 - 2011
Actual Completion Date:
03/14/2010
Objective Status:
New
Budget Account Number:
11000-55222
Person(s) Responsible:
Lucretia Thomas
Planning - Court Reporting - NW - Expand
the College's Technological Capability
(2010-2011) - Proposing to buy (10) new
stenographic machines for the beginning
students so we are keeping abreast of the
technological advances in court reporting.
Planning Year(s):
2010 - 2011
Actual Completion Date:
03/14/2010
Objective Status:
New
Budget Account Number:
11000-55222
Person(s) Responsible:
Lucretia Thomas
03/05/2012 11:45 AM
Measures & Standards and Baselines /
Strategies
Enrollment Data
Standard and Baseline:
4 graduates per year or 75 enrollment for
optimum capacity. Baseline: Number of
graduates is met and enrollment is at 60 at
the present time.
Results
Action & Follow-Up
Task Name:
Court Reporting Program is Accredited
Task Description:
If the Court Reporting Program is accredited
by NCRA then our program would be
marketed in the Journal of Court Reporting,
we would receive a seal of their approval,
and we would receive world-wide recognition
for providing outstanding services to
students. Will help recruitment.
Budget Impact:
Additional/New Funding Required
Projected Cost:
1500.0000
Measure:
Students will be progressing quicker and will
have more quality practice at home and in
the lab.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Most students do progress from Machine
Shorthand I & II but I think they can progress
quicker with new machines. Baseline:
Beginning students use 200 or 400 SRT
machines which are antiquated.
Task Name:
Practice on New Machines
Task Description:
Beginning students will be able to practice
on new machines that have a light touch to
them and will be able to practice more
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Objectives
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
effectively and will also be able to do
practice exercises at home with the global
tutorials that are made available to them.
Budget Impact:
Additional/New Funding Required
Projected Cost:
17000.0000
Planning - Criminal Justice - VV - Increase
Fill Rate (2010-2011) - Manage course
offerings on each campus to assure that
Criminal Justice courses reach the 80% fill
standard. With special emphasis on the
Deans from the smaller campuses to take
class fill rate into consideration before
making Criminal Justice courses on their
respective campuses.
Planning Year(s):
2010 - 2011
Expected Completion Date:
05/13/2011
Actual Completion Date:
09/30/2011
Objective Status:
Met
Budget Account Number:
55380
Person(s) Responsible:
Michelle C. Watkins
Measure:
Increase fill rate on each campus offering
Criminal Justice courses to optimum level.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
80% standard. Baseline: 64% District-Wide.
Planning - Criminal Justice - VV - Increase
FT Staffing (2010-2011) - Increase the
percentage of course sections taught by full
time faculty.
Planning Year(s):
2010 - 2011
Expected Completion Date:
05/13/2011
Measure:
Consult the Master Class Schedule and
Faculty Employment databases to compute
a percentage of course sections taught by
full time faculty.
Data Source for Measure:
Program Review Data
Standard and Baseline:
03/05/2012 11:45 AM
10/03/2011 - District: 73%, Fort Bliss: 0%, Mission
del Paso: 53%, Northwest: 43%, Rio Grande:
66%, Transmountain: 75%, Valle Verde: 80%.
Because the Criminal Justice Planning has been
broken out by campus, and this section is for the
Valle Verde campus only, the standard has been
met.
Progress:
Satisfactory
Action Plan Status:
0 - No Action Plan Necessary
Task Name:
Course Management
Task Description:
Continue recruiting strategies for recruitment
of new students as discussed last year.
Begin course management, especially on the
smaller campuses, that uses smaller
classrooms when available and takes class
fill rate into consideration before allowing
classes to make.
10/03/2011 - Districtwide: 34%; Valle Verde: 47%.
Progress:
Unsatisfactory
Action Plan Status:
1 - Action Plan Needed
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10/03/2011 - The criminal justice
discipline has hired a lecturer for the
2011-2012 school year, and hopes
to increase this percentage to an
acceptable standard. However,
additional assistance is needed in
procuring another full time faculty,
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Objectives
Actual Completion Date:
09/30/2011
Objective Status:
Not Met
Budget Account Number:
55380
Person(s) Responsible:
Michelle C. Watkins
Measures & Standards and Baselines /
Strategies
Results
because the discipline is growing
exponentially.
60%. Baseline: 34% district wide, 50% at
Valle Verde, 0% at Ft. Bliss, 0% at Mission
del Paso, 3% at Northwest, and 0% at
Transmountain.
Task Name:
Hire FT Tenure Track Faculty Member
Task Description:
Hire a full time, tenure track faculty member
for the Valle Verde campus. Begin a
discussion of the feasibility of adding a fifth
full time, tenure track faculty member if
trends in enrollment continue to increase.
Planning - Criminal Justice - VV - Student
Satisfaction (2010-2011) - To increase the
level of student satisfaction with the
program as measured by the student
survey.
Planning Year(s):
2010 - 2011
Expected Completion Date:
05/13/2011
Actual Completion Date:
09/30/2011
Objective Status:
Met
Budget Account Number:
55380
Person(s) Responsible:
Michelle C. Watkins
Measure:
Student satisfaction survey
Data Source for Measure:
Program Review Data
Standard and Baseline:
80%
10/03/2011 - Districtwide: 92%; Valle Verde: 91%
Progress:
Satisfactory
Action Plan Status:
0 - No Action Plan Necessary
Planning - Customized Training Customized Training (2010-2011) Continue delivery of Skills Development and
private Contract Programs.
Planning Year(s):
2010 - 2011
Measure:
Skills Development Programs delivered.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Achieve Program Plan Metrics. Baseline:
Energy Efficiency/ Renewable Energy
funded award was received in the amount of
02/21/2012 - Program delivered and completed.
Progress:
Satisfactory
Action Plan Status:
0 - No Action Plan Necessary
Actual Completion Date:
03/12/2010
03/05/2012 11:45 AM
Action & Follow-Up
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Objectives
Objective Status:
Met
Budget Account Number:
11000-41003
Person(s) Responsible:
James Coe
Planning - Customized Training Customized Training 2 (2010-2011) Develop two (2) Skills Development
Funding Proposals adhering to strict TWC
guidelines.
Planning Year(s):
2010 - 2011
Actual Completion Date:
03/12/2010
Objective Status:
Met
Budget Account Number:
11000-41003
Person(s) Responsible:
James Coe
Planning - Customized Training Customized Training 3 (2010-2011) Develop Private Training Contracts as
requested by companies.
Planning Year(s):
2010 - 2011
Actual Completion Date:
03/05/2012 11:45 AM
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
$518,199.
Task Name:
Implementation
Task Description:
On-going implementation, planning, and
execution with resources and partners
pertinent to each program.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Measure:
Number of Proposals developed.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Achieve Program Plan Metrics. Baseline:
Pending award for a Construction Energy
Technical Trades
02/21/2012 - Award received and program
implemented. Program continuing into 2011-2012.
Progress:
Satisfactory
Action Plan Status:
0 - No Action Plan Necessary
Task Name:
Implementation
Task Description:
On-going implementation, planning, and
execution with resources and partners
pertinent to each program.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Measure:
Number of private Contracts implemented.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Achieve Program Plan Metrics. Baseline:
One (1) Private Contract Program is still in
progress with a completion date of June
02/21/2012 - Contract Electronics program for
AT&T completed June 2010.
Progress:
Satisfactory
Action Plan Status:
0 - No Action Plan Necessary
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Objectives
03/12/2010
Objective Status:
Met
Budget Account Number:
11000-41003
Person(s) Responsible:
James Coe
Planning - Customized Training Customized Training 4 (2010-2011) Continue Delivery of Apprenticeship
Program.
Planning Year(s):
2010 - 2011
Actual Completion Date:
03/12/2010
Objective Status:
Met
Budget Account Number:
11000-41003
Person(s) Responsible:
James Coe
Planning - Dance - VV - Improving
Facilities (2010-2011) - We are striving to
continue to improve facilities for dance at
EPCC.
Planning Year(s):
2010 - 2011
03/05/2012 11:45 AM
Measures & Standards and Baselines /
Strategies
2010.
Results
Action & Follow-Up
Task Name:
Implementation
Task Description:
On-going implementation, planning, and
execution with resources and partners
pertinent to each program.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Measure:
Number of Apprenticeship Partners and
Trainees.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Achieve Program Plan Metrics. Baseline:
Apprenticeship program has eight (8)
partners.
02/21/2012 - Program completed with receuitment
of one (1) additional partner company for 20112012.
Progress:
Satisfactory
Action Plan Status:
0 - No Action Plan Necessary
Task Name:
Implementation
Task Description:
On-going implementation, planning, and
execution with resources and partners
pertinent to each program.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Measure:
We will know that the plan is progressing as
we are able to find funding and partnerships
to acquire these necessary improvements.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
10/25/2011 - This plan has almost been met. We
have acquired sprung floors in rooms A1215 and
A1332. A costume closet has also been added.
However, we have not been able to purchase a
vinyl dance floor for our performances at the
Transmountain Forum Theatre.
Progress:
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Objectives
Actual Completion Date:
03/12/2010
Objective Status:
In Progress
Budget Account Number:
11000-55205
Person(s) Responsible:
Amy Slater
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
Satisfactory
The plan will be met when there are sprung Action Plan Status:
0 - No Action Plan Necessary
floors with vinyl dance floors installed in all
dance studios, a costume closet in A1216,
and a vinyl dance floor available to EPCC for
performances at the Transmountain Forum.
Baseline: The floors in A1215 and A1332 at
EPCC are very hard, slick, and in some
cases cracked. They are dangerous for
many reasons to our instructors and
dancers. There is limited space in a cabinet
in A1216 to store costumes. We perform on
a floor that is not suitable and often
dangerous to dancers at the Transmountain
Forum Theater.
Task Name:
Committee for the Arts
Task Description:
There is a committee for the arts which will
meet to discuss necessary changes to the
Transmountain Forum Theater and I will be
discussing the dance floor option.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Task Name:
Costume Closet
Task Description:
There will be a work order created for the
costume closet in A1216.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Task Name:
Sprung and Vinyl Floors
Task Description:
The EPCC Dance Discipline is working with
03/05/2012 11:45 AM
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Objectives
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
10/25/2011 - There are now approximately 20
dance majors. There has been progress, but the
goal has not been met. More activities that involve
the community and local high schools need to be
held.
Progress:
Satisfactory
Action Plan Status:
2 - Action Plan Documented
10/25/2011 - EPCC students in our
dance performance classes will
attend local high schools to
demonstrate and teach movement
high school students. They will also
verbally deliver information about
the dance program at EPCC.
Continuing Education and Physical Plant to
provide quotes for sprung and vinyl floors in
our studios.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Planning - Dance - VV - EPCC Visibility in
the Dance Community (2010-2011) Increasing El Paso Community College
visibility in the El Paso dance community as
well as the national dance community.
Planning Year(s):
2010 - 2011
Actual Completion Date:
03/12/2010
Objective Status:
In Progress
Budget Account Number:
11000-55205
Person(s) Responsible:
Amy Slater
Measure:
We will know the plan is progressing with
rising numbers of declared majors through
Institutional Research data.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
We hope to achieve a growing number of
dance majors by recruiting in the high
schools. Baseline: Currently, there are
approximately 15 declared dance majors. I
would like to see this number at 25.
Task Name:
DIscipline Reach Out
Task Description:
The Dance Discipline needs to reach out to
high school dance programs by offering a
master dance class by a EPCC instructor
and an informational session about the
EPCC Dance Discipline. We might also offer
a "High School Day" when perspective
dance majors can come to take a few
classes, meet with faculty, tour the facilities
and get information about the Dance
program at EPCC.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
03/05/2012 11:45 AM
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Objectives
Planning - Dance - VV - Dance
Performances and Visibility in the El Paso
Community (2010-2011) - Increasing El
Paso Community College visibility through
presenting dance performances at the
college.
Planning Year(s):
2010 - 2011
Actual Completion Date:
03/12/2010
Objective Status:
Met
Budget Account Number:
11000-55205
Person(s) Responsible:
Amy Slater
Measures & Standards and Baselines /
Strategies
Measure:
We will know that the plan is progressing by
the completion of these performances and
the size of our audiences.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
We want to continue to produce an informal
and formal concert each semester of high
quality dance. Baseline: We have just begun
producing a formal performance and an
informal performance each semester. We
have often included our students and
guests from other institutions of higher
education (NMSU and UTEP) and other
performing groups.
Results
Action & Follow-Up
10/25/2011 - Our audiences are continuing to
grow at our informal and formal dance concerts.
In the spring semester our informal show sold out.
Our audience for the formal concerts have also
increased over the last two semesters. UTEP and
NMSU participated in our Fall and Spring formal
dance concerts.
Progress:
Satisfactory
Action Plan Status:
1 - Action Plan Needed
10/25/2011 - Continue to bolster our
audience by advertising our formal
concerts through multiple modes of
media.
10/25/2011 - The students did not participate in a
community performance in the Fall semester, but
they did participate in a performance at NMSU in
the Spring semester. Only half of this goal as
been achieved.
Progress:
Satisfactory
Action Plan Status:
2 - Action Plan Documented
10/25/2011 - Students and
instructors need to seek out
performance venues in our
community. Ideas involving cite
specific and improvisational
performances also need to be
considered and utilized.
Task Name:
Organize Dance Performances
Task Description:
We will continue to organize these dance
performances through funding from Salute to
the Arts and the Spring Arts Festival.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Planning - Dance - VV - Participation in
Dance Performances in the El Paso
Community (2010-2011) - Increasing El
Paso Community College visibility through
participating in dance performances in the
community.
Planning Year(s):
2010 - 2011
Actual Completion Date:
03/12/2010
Objective Status:
03/05/2012 11:45 AM
Measure:
We will know that the plan is progressing if
EPCC dance students are involved in one
performance in the greater El Paso
community each semester.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
We would like to organize opportunities for
our students to participate in performances
in the greater El Paso community. Baseline:
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Objectives
In Progress
Budget Account Number:
11000-55205
Person(s) Responsible:
Amy Slater
Planning - Dance - VV - American College
Dance Festival (2010-2011) - Continued
participation in ACDF to develop the
national reputation of the EPCC dance
program and to expose EPCC students to
the wider world of dance outside of El Paso.
Planning Year(s):
2010 - 2011
Actual Completion Date:
03/12/2010
Objective Status:
Met
Budget Account Number:
11000-55205
Person(s) Responsible:
Amy Slater
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
There have been several opportunities for
students to perform in the greater El Paso
community, perhaps one or two a year.
Task Name:
Outside Organizations
Task Description:
Outside organizations will be contacted for
opportunities for EPCC dance students to
perform in the community.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Measure:
We will know that the plan is progressing
with the continued presence of EPCC Dance
discipline at this conference, our
participation in the adjudicated concerts, and
the informal concerts.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
We want to create a tradition for EPCC
students and faculty to attend the American
College Dance Festival (ACDF) and
participate in classes and present dances for
adjudication in the spring semesters.
Baseline: This spring will be the second year
that we have attended ACDF. Funding is
always an issue.
10/25/2011 - We were able to send faculty and
students to the American College Dance Festival.
We participated in both the adjudicated and
informal concerts.
Progress:
Satisfactory
Action Plan Status:
0 - No Action Plan Necessary
Task Name:
Sending Students to ACDF
Task Description:
Funds will continue to be raised from various
sources in order to support sending several
students to ACDF each year.
Budget Impact:
No Funding Needed
03/05/2012 11:45 AM
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Objectives
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
10/13/2011 - The student retention rate increased
by more than 3% in the division. The retention rate
for Fall 2010 was 78.7% and for Spring 2011 was
75.6%. Math continues to have the lowest
retention rate; the retention rate for developmental
math was 66.9% in Fall 2010 and 61.3% in Spring
2011. The retention rate for transfer math was
68.5% in Fall 2010 and 66% in Spring 2011.
Progress:
Satisfactory
Action Plan Status:
2 - Action Plan Documented
Related Documents:
Fall 2010-Spring 2011 Charts.docx
02/15/2012 - Monitor retention in the
division for the 2011-2012 school
year by discipline.
Work with disciplines to identify
strategies to increase retention
rates.
Have a meeting with the division
coordinators to share retention rates
and to discuss strategies.
Conduct focus groups with faculty
and students to identify other factors
impacting retention and grade
distribution challenges.
Projected Cost:
0.0000
Planning - Dean, Architecture, Arts, Math
and Science at VV - Student Retention
(2009-2012) - Improve student retention
rate/student success rate in the division.
Planning Year(s):
2009 - 2010
2010 - 2011
2011 - 2012
Expected Completion Date:
08/31/2012
Objective Status:
In Progress
Budget Account Number:
11000-13003
Person(s) Responsible:
Bobby Ortega, Tonie Badillo, and division
faculty coordinators
Measure:
Student retention in the division will be
tallied at the end of the 2009-2010 academic
year.
Data Source for Measure:
Program Review Data
Standard and Baseline:
Student retention will improve by
approximately 3% in the division. Baseline:
Currently, student retention is approximately
71% in the division.
02/01/2012 - We will continue
exploring options implemented
through projects such as the Math
Emporiums, Statway, and Complete
College America. We will conduct
focus groups with faculty and staff to
identify other possible strategies to
increase success in math courses in
the division.
Task Name:
Retention Strategies
Task Description:
Faculty will be encouraged to develop
effective retention strategies and implement
them in their classrooms during 2009-2010.
Faculty will also be asked to attend
workshops dealing with improving student
retention.
03/05/2012 11:45 AM
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Objectives
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Planning - Dean, Architecture, Arts, Math
and Science at VV - 2+2 articulation plans
with UTEP (2010-2011) - To increase 2+2
articulation plans with UTEP.
Planning Year(s):
2010 - 2011
Actual Completion Date:
10/28/2010
Objective Status:
In Progress
Budget Account Number:
11000Person(s) Responsible:
bobby ortega
Planning - Dean, Arts, Comm., & Social
Sciences at TM - Professional Development
(2010-2011) - To increase skills base.
Planning Year(s):
2010 - 2011
Actual Completion Date:
03/12/2010
Objective Status:
Met
Budget Account Number:
11000-13005
Person(s) Responsible:
Joyce Richey
03/05/2012 11:45 AM
Measure:
Meetings will be held with UTEP as well as
with the Curriculum Office.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Standard: The number of 2+2 articulation
plans with UTEP will increase by at least one
or two.
Baseline: Currently, there is only one 2+2
articulation plan with UTEP in engineering.
10/10/2011 - Regular Articulation Meetings have
10/10/2011 - Meet with Curriculum
been established; EPCC and UTEP have held
Director to determine the steps to
joint meetings. In Fall 2012, it was decided that the take to accomplish our goal.
meetings would be held separately with
representatives from the other institution in
attendance as liaisons.
Progress:
Satisfactory
Action Plan Status:
2 - Action Plan Documented
Task Name:
2+2 articulation plan
Task Description:
The art departments from EPCC and UTEP
will schedule meetings during Spring 2011 to
develop the 2+2 articulation plan.
Budget Impact:
No Funding Needed
Measure:
100% of FT staff in Division office will go to
some training.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
100% Baseline: 33%
10/04/2011 - Office staff attended two workshops
during fiscal year 2010 - 2011:
Active Shooter
FERPA Training
Progress:
Satisfactory
Action Plan Status:
0 - No Action Plan Necessary
Task Name:
Professional Development Activity
Task Description:
Each full-time staff will sign up and attend
one professional development activity to
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Objectives
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
improve skills.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Planning - Dean, Arts, Comm., Career &
Tech. Education & Social Science at RG NO PLANS (2010 - 2011). - Enter Plan for
2010 - 2011 here.
Planning Year(s):
2010 - 2011
Budget Account Number:
11000
Person(s) Responsible:
??
Planning - Dean, Communications &
Performing Arts at VV - Performing Arts
Programs: Music, Dance & Drama (20092013) - Development and implementaton of
a "Two Plus Two" transfer agreement
between El Paso Community College and
the University of Texas at El Paso in Music,
Dance and Drama.
Planning Year(s):
2009 - 2010
2010 - 2011
2011 - 2012
2012 - 2013
Actual Completion Date:
06/30/2009
Objective Status:
In Progress
Budget Account Number:
11000-13001
Person(s) Responsible:
Claude Mathis
03/05/2012 11:45 AM
Measure:
The measure will be met when transfer
agreements between EPCC and UTEP for
Music, Dance, and Drama are complete.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Transfer agreements between EPCC and
UTEP for Music, Dance and Drama be
completed in Fall 2010. Baseline: There are
no transfer agreements between EPCC and
UTEP in Music, Dance and Drama.
02/29/2012 - This plan is ongoing. Each area has
been meeting with counterparts at UTEP to
enhance the transferability of their programs.
Progress:
Satisfactory
Action Plan Status:
0 - No Action Plan Necessary
Task Name:
Transfer Agreement
Task Description:
Strategy is to meet with District-Coordinator
and UTEP Department Heads for Music,
Dance, and Drama to develop and
implement transfer agreements.
Budget Impact:
No Funding Needed
Projected Cost:
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Objectives
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
0.0000
Planning - Dean, Communications &
Performing Arts at VV - Recruitment
Scholarships for Music, Dance and Drama
(2009-2013) - To obtain funding for talent
recruitment scholarships for each area:
Music ($15,000 x 2 semesters), Dance
($15,000 x 2 semesters), and Drama
($15,000 x 2 semesters). Total: $90,000.00
Planning Year(s):
2009 - 2010
2010 - 2011
2011 - 2012
2012 - 2013
Actual Completion Date:
06/30/2009
Objective Status:
In Progress
Budget Account Number:
11000-13001
Person(s) Responsible:
Claude Mathis
Planning - Dean, Communications &
Performing Arts at VV - Music, Dance and
Drama Performances (2009-2013) - To
obtain funding for Music ($10,000), Dance
($10,000) , and Drama ($24,000) disciplines
for performances.
Planning Year(s):
2009 - 2010
03/05/2012 11:45 AM
Measure:
Measure will be determined when Music,
Dance and Drama disciplines can offer
talent recruitment scholarships to their
students.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Standard will be determined when funding is
allocated to Music, Dance and Drama
disciplines and objective will be met.
Expected completion date: Fall 2010.
Baseline: At present, there are no funds
allocated for Music, Dance, and Drama
disciplines for talent recruitment
scholarships.
02/29/2012 - We met with the Present requesting
that the EPCC Foundation help raise monies that
are specifically dedicated to recruitment for the
performing arts. We are in the process of setting
up a meeting with the Foundation Chair to attempt
to make our case for these dedicated
schollarships.
Progress:
Satisfactory
Action Plan Status:
0 - No Action Plan Necessary
Task Name:
Offer Scholarships for each of the Areas
Task Description:
Each discipline: Music, Dance, and Drama
have revenue accounts. These areas will
provide performances to generate revenue
to offer scholarships for each of their areas.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Measure:
The measure will be determined once
funding in the amount of $44,000.00 is
established for Music, Dance, and Drama
performances.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
The standard will be met once Music, Dance,
02/29/2012 - Overall budget for performing arts
has been increased from $16,000 to $21,000. We
are in the process of putting together a proposal
for a fee that would generate significant increases
to the budgets for these programs, finding which
would increase automatically with enrollments. We
will also be pursuing grant funding for specific
performing-arts related projects and objectives.
Progress:
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Objectives
2010 - 2011
2011 - 2012
2012 - 2013
Actual Completion Date:
06/30/2009
Objective Status:
In Progress
Budget Account Number:
11000-13001
Person(s) Responsible:
Claude Mathis
Planning - Dean, Communications &
Performing Arts at VV - Student/Faculty
Travel to Regional
Competitions/Workshops (2009-2013) - To
obtain funding for student/ faculty travel to
regional competitions/workshops for Music,
Dance and Drama.
Planning Year(s):
2009 - 2010
2010 - 2011
2011 - 2012
2012 - 2013
Actual Completion Date:
06/30/2009
Objective Status:
In Progress
Budget Account Number:
11000-13001
Person(s) Responsible:
Claude Mathis
03/05/2012 11:45 AM
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
Satisfactory
Action Plan Status:
and Drama disciplines have the funding to
provide performances. Expected completion 0 - No Action Plan Necessary
date: Fall 2010. Baseline: At present, Music,
Dance, and Drama disciplines have minimal
revenue and are not generating enough
funds to provide performances.
Task Name:
New Funds for Music, Dance and Drama
Task Description:
Request performance funding for Music
($10,000), Dance ($10,000), and Drama
($24,000) through new funds during budget
building in October, 2009.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Measure:
Measure will be determined when Music,
Dance and Drama students/faculty are able
to travel to compete at regional competitions
or attend workshops.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Standard will be determined when Music,
Dance, and Drama attend a regional
competition. Expected completion: Fall
2010. Baseline: At present, Drama
discipline has travel in the amount of
$4,400.00. However, it is not sufficient to
cover travel for approximately 10 persons.
Music and Dance have no travel funds.
02/29/2012 - Annually, the Mariachi Ensemble has
a fundraiser to generate monies to sponsor
student participation at a Marriachi Conference at
New Mexico State University in Las Cruces, New
Mexico. I have dedicated some funds from
institutional budget and fundraising, $7,600, to
send Dance students to the annual conference of
the American College Dance Festival Association.
Progress:
Satisfactory
Action Plan Status:
0 - No Action Plan Necessary
Task Name:
Request Additional Funds
Task Description:
Music, Dance and Drama will provide
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Objectives
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
performances to generate revenue for
student/faculty travel to regional
competitions/workshops as well as request
additional funds through the budget building
process in October, 2009.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Planning - Dean, Communications &
Performing Arts at VV - Music, Dance and
Drama Miscellaneous Development
Expenses (2009-2013) - To obtain
miscellaneous development expenses
funds in the amount for Music, Dance, and
Drama. Development expenses include but
not limited to the purchase of music,
musical instruments, and costumes.
Planning Year(s):
2009 - 2010
2010 - 2011
2011 - 2012
2012 - 2013
Actual Completion Date:
06/30/2009
Objective Status:
In Progress
Budget Account Number:
11000-13001
Person(s) Responsible:
Claude Mathis
03/05/2012 11:45 AM
Measure:
Measure will be determined when Music,
Dance, and Drama supply pools have
increased to cover miscellaneous
development expenses.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Standard will be met when an increase in
Music, Dance, and Drama supply pools have
increased to an additional $5,000 for each
discipline. Expected completion date: Fall
2010. Baseline: At present, Music, Dance,
and Drama do not have sufficient funds in
the supply pools to cover miscellaneous
development expenses.
02/29/2012 - We are in the process of putting
together a proposal for a fee that would generate
significant increases to the budgets for these
programs, finding which would increase
automatically with enrollments. We will also be
pursuing grant funding for specific performing-arts
related projects and objectives.
Progress:
Satisfactory
Action Plan Status:
0 - No Action Plan Necessary
Task Name:
Generate Revenue Funds
Task Description:
Music, Dance and Drama will continue to
generate revenue funds to cover
miscellaneous development expenses.
Request additional supply pool funds for the
disciplines through the budget building
process in October, 2009.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
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Objectives
Planning - Dean, Communications &
Performing Arts at VV - Faculty
Development Training for the Dual Credit
Program (2010-2013) - Conduct Faculty
Develpment training for faculty teaching
dual credit courses
Planning Year(s):
2010 - 2011
2011 - 2012
2012 - 2013
Objective Status:
In Progress
Budget Account Number:
11000
Person(s) Responsible:
Claude Mathis
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
Measure:
Offer at least one workshop during faculty
development week during fall and spring
semesters
Data Source for Measure:
Faculty Evaluation
Standard and Baseline:
Continue offering these workshops on a
semester basis
02/29/2012 - Workshops were held in each of the
long semesters, Fall and Spring in academic year
2010 - 2011 for dual credit faculty to better assist
those addressing issues and chalenges in
teaching dual credit courses.
Progress:
Satisfactory
Action Plan Status:
2 - Action Plan Documented
02/29/2012 - Based upon
participation and positive feedback
received from faculty, additional
workshops targeted toward dual
credit faculty will be offered at
faculty development each semester
in the future.
Task Name:
Work with dual credit faculty and
instructional coordinators to identify needs.
Task Description:
Work with dual credit faculty and
instructional coordinators to identify needs of
dual credit faculty and plan and staff
workshops relevant to their needs specific to
dual credit.
Budget Impact:
Rollover/Maintain Current Funding
Planning - Dean, Communications &
Performing Arts at VV - Dual Credit Progam
Assessment (2010 - 2013) - Research best
practices and challenges faced by dual
credit faculty teaching for EPCC
Planning Year(s):
2010 - 2011
2011 - 2012
2012 - 2013
Measure:
Qualitiative research will be conducted and
documented
Data Source for Measure:
Focus Group
Standard and Baseline:
Based on the growth of the program,
baseline data is needed to determine best
practices and current status.
Objective Status:
In Progress
Budget Account Number:
11000
Person(s) Responsible:
Claude Mathis
Task Name:
Conduct Focus Groups
Task Description:
Work with Institutional and Community
Planning Office to plan and staff at least one
dual credit faculty focus group to determine
needs, issues, and possible best practices.
03/05/2012 11:45 AM
02/29/2012 - Focus groups were conducted.
Faculty indicated that they wanted more training
opportunities.
Progress:
Satisfactory
Action Plan Status:
0 - No Action Plan Necessary
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Objectives
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
Budget Impact:
Rollover/Maintain Current Funding
Planning - Dean, Education & Career &
Technical Education at VV - Achieve
Texas/Career Cluster Initiative (2010-2011)
- Establish 9th - 14th Degree Plans
(Programs of Study) for Career and
Technical Education with the local ISDs that
are EPCC's service area.
Planning Year(s):
2010 - 2011
Actual Completion Date:
05/11/2012
Objective Status:
In Progress
Budget Account Number:
11000-13004
Person(s) Responsible:
Dr. Jaime Farias
Measure:
By the number of Degree Plans established.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
4 degree plans with three school districts.
Baseline: 2 degree plans with one school
district.
11/23/2010 - Aggie Becker attended the following
training workshops June 14-16, 2010, 8th Annual
National Career Clusters Institute: Using Career
Pathways to Reach New Heights, Denver, CO.
Creating Pathways to Success: High School
Redesign Meets the 21st Century
Mrs. Crystal Leu, Director of Curriculum
Lakeland School Corporation Indiana
A Conversation with Kelly Green
Ms. Kelly Green, Academic Program Manager
Microsoft Corporation Washington
Building Partnerships with Business and Industry
to Advance America's Workforce
Mr. Kent Schescke, National FFA
Washington District of Columbia
North Carolina Career Clusters Guide
Ms. Felicia Gray-Watson, Section Chief, CTE
Support, CTE Support Services
North Carolina Department of Public Instruction
North Carolina
Mr. Douglas Long, Coordinator, Federal
Vocational Education
North Carolina Community College System North
Carolina
Increasing Student Success
Dr. Michelle Walker, Director of Education, DECA,
Inc. Virginia
Mr. Shane Thomas, Director of Competitive
Events, DECA, Inc. Virginia
A New Vision for Career Clusters and Career
Technical Education
03/05/2012 11:45 AM
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Objectives
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
Dr. Melissa Lomax, Bureau Chief, Career
Technical and Workforce Education
New Mexico Public Education Department New
Mexico
Mrs. Kimberly Green, Executive Director,
NASDCTEc/NCTEF Maryland
Also, attended Monday, June 14 Opening Session
by Mr. Don Henderson, Senior Manager, Creative
Expressions, Apple, Inc.,
AND
Tuesday, June 15 General Session by Ms. Kelly
Green, Academic Program Manager U.S.
Innovation and Business Development, Microsoft
Corporation
Presented June 14 Making That Career Cluster
Fit: Matching College Programs with Multiple
Independent School Districts
Dr. Karen Alexander presentation in August during
Faculty Development Week
Attended Shannon Weaver's presentation to
various ISDs and EPCC representatives April 13,
2010, at the ASC.
Progress:
Unsatisfactory
Action Plan Status:
3 - Follow-Up Documented
11/09/2010 - Meetings with ISDs, Achieve Texas
11/09/2010 - Develop and print 25%
Facilitator, Aggie Becker has attended several
of the 9th through 14th degree plans
conferences making important contacts, Dr. Karen (Programs of Study) by May 2011.
Alexander the state wide director of Achieve
Texas presented at the Fall 2010 division meeting.
Dr. Farias was elected to serve on the Texas
Association of College Technical Educators.
Progress:
03/05/2012 11:45 AM
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Objectives
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
Satisfactory
Action Plan Status:
2 - Action Plan Documented
Task Name:
Part-Time Consultant
Task Description:
With the Aide of a Part-time consultant meet
with School District Representatives: to
write degree plans, to identify potential
Dual/Articulated credit courses and to
credential high school CTE Faculty.
Budget Impact:
Rollover/Maintain Current Funding
Projected Cost:
13000.0000
Funding Justification:
Administrative cost
Planning - Dean, ESL, Reading & Social
Sciences at VV - Establish EPCC/UTEP
Engineering Advising Partnership Program
(2010 - 2011). - To establish an
EPCC/UTEP Engineering Advising
Partnership Program to help EPCC
Engineering majors to graduate and transfer
smoothly into the Engineering Program at
UTEP.
Planning Year(s):
2010 - 2011
Objective Status:
Met
Budget Account Number:
11000-13002
Person(s) Responsible:
Susana Rodarte
03/05/2012 11:45 AM
Measure:
The number of graduates and tranfer rates
will increase.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Engineering majors receive only general
advising at EPCC. For specific concerns
students are referred to UTEP advisor.
10/07/2011 - Two advisors were hired to provide
academic advising to students and promote
Engineering Programs at EPCC district wide.
They established rotation schedules to advise
student among the five EPCC campuses and
UTEP.
In addition to providing individual academic
advising services, they participated on outreach
Students will be better advised and retention activities such as: New Student Orientation,
rates will improve.
transfer and career fairs, class presentations, etc...
Monthly reports indicate that they had more than
1600 student contacts at EPCC and more than
700 student contacts at UTEP.
If the grant is renewed and allowed to continue,
this program will provide a solid base for future
Engineering students to successfully graduate and
transfer from EPCC to UTEP.
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Objectives
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
Progress:
Satisfactory
Action Plan Status:
0 - No Action Plan Necessary
Task Name:
Discuss proposal and program benefits with
parties involved.
Task Description:
Meet with UTEP School of Engineering,
EPCC administrators, and Counseling
Department to create Advisors job duties.
Budget Impact:
Additional/New Funding Required
Funding Justification:
UTEP School of Engineering will provide
funds to EPCC to hire two FT Academic
Advisors for the academic year (20102011).
Planning - Dean, ESL, Reading & Social
Sciences at VV - Review of Memorandum
of Understanding UTEP-EPCC and
Department of the Army (2010 - 2011). - To
review and update the Memorandum of
Understanding (MOU) regarding the Military
Science courses we offer at UTEP to meet
SACS requirements.
Planning Year(s):
2010 - 2011
Expected Completion Date:
12/20/2011
Objective Status:
In Progress
Budget Account Number:
11000-13002
Person(s) Responsible:
Susana Rodarte
03/05/2012 11:45 AM
Measure:
Approval of Memorandum of Understanding
by UTEP/EPCC and Department of the
Army.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Faculty Credentials documentation.
01/02/2012 - In progress (MOU) will be finalized in
Fall 2011.
Progress:
Satisfactory
Action Plan Status:
0 - No Action Plan Necessary
Student Evaluations and Administrative
Evaluations.
Course syllabus official format.
Task Name:
Update required official documentation.
Task Description:
Meet with UTEP and Department of the
Army (ROTC) representatives.
Work with the Curriculum Office to review
proposals.
Budget Impact:
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Objectives
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
09/21/2011 - Held focus group in preparation for
Dept. of Labor grant submission in Spring 2011.
They identified Biotech, Cardiovascular Tech,
Electronic Medical Records (both health and
computer professional focus) and
Polysomnography as critical needs in the El Paso
area. Biotech was also identified during
community session conducted by the Medical
Centers of the Americas in Spring 2011.
Progress:
Satisfactory
Action Plan Status:
1 - Action Plan Needed
10/03/2011 - Waiting on DOL grant
status to be determined after Sept.
30, 2011 regarding initiation of
programs. If we receive the grant,
we will enter the development
phase. If we do not receive the
grant, we seek to identify other
sources of funding and continue
additional needs assessments.
No Funding Needed
Planning - Dean, Health, Career & Tech.
Educ., Math and Science at RG - Health
Career, Math and Science (2010-2011). Identify potential new programs in allied
health for future development.
Planning Year(s):
2010 - 2011
Expected Completion Date:
11/30/2011
Actual Completion Date:
12/01/2011
Objective Status:
Met
Budget Account Number:
11000-13008
Person(s) Responsible:
Dr. Paula Mitchell, Dolores Arellano
Measure:
Analysis of survey results and data from
external sources has been completed to
identify a list of potential new allied health
programs for development.
Data Source for Measure:
External Report
Standard and Baseline:
Survey is completed.
Prioritized list is completed.
Old list from 2000 exists and will be updated.
09/21/2011 - Await outcomes from
DOL grant.
Follow-Up:
09/28/2011 - DOL Grant was not
funded. Waiting on later
comments.
09/21/2011 - Will continue next
year.
Task Name:
Create a Taskforce
Task Description:
Create a task force to review community
needs in allied health.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Task Name:
List of Programs
Task Description:
03/05/2012 11:45 AM
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Objectives
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
09/28/2011 - DOL Grant submitted based on focus
group and other advisory committee
recommendations. Did not receive DOL grant
funding.
Progress:
Unsatisfactory
Action Plan Status:
1 - Action Plan Needed
02/13/2012 - Continue to research
and submit proposals for additional
funding to implement projected new
programs. WOrking with WOrkforce
Solutions on potential regional grant
to develop selected new programs
previously identified.
Prepare list of recommended programs to
submit to merging programs committee.
Budget Impact:
Rollover/Maintain Current Funding
Projected Cost:
1000.0000
Funding Justification:
Survey cost and mailing
Planning - Dean, Health, Career & Tech.
Educ., Math and Science at RG - Identify
potential new programs in allied health for
future development (2010-2011). - Conduct
survey of employers to identify needs for
new allied health professionals for the next
5 -10 years.
Planning Year(s):
2010 - 2011
Expected Completion Date:
09/29/2011
Actual Completion Date:
09/29/2011
Objective Status:
Not Met
Budget Account Number:
11000-13008
Person(s) Responsible:
Paula Mitchell/Dolores Arellano/Souraya
Hajjar
Measure:
Survey completed.
Emerging programs in allied health identified
(yes or no).
Need to expand existing programs in allied
health identified.
Data Source for Measure:
Survey Data
Standard and Baseline:
Baseline data: current program enrollment
and graduation data; local, regional, and
state employment data. Projected changes
based on survey data.
09/28/2011 - Continue to assess
program needs. Assess other
potential sources of grant funding.
09/21/2011 - Focus group with employers held in
Spring 2011 to identify priority programs. Five
programs submitted as a part of DOL grant. Grant
to be awarded in September 2011.
Progress:
Satisfactory
Action Plan Status:
0 - No Action Plan Necessary
Related Documents:
0 -- TAACCCT -- TEXAS BEST
Consortium -- FULL
PROPOSAL.PDF
Task Name:
Survey
Task Description:
03/05/2012 11:45 AM
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Objectives
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
Develop and mail survey
Budget Impact:
Rollover/Maintain Current Funding
Projected Cost:
1000.0000
Funding Justification:
duplication and postage
Planning - Dean, Health, Career & Tech.
Educ., Math and Science at RG - New
Initiatives (2010 - 2011). - Initiate new
curriculum strategy for at least one allied
health, math, or science discipline (block
scheduling, powerpack, on-line training,
etc.)
Planning Year(s):
2010 - 2011
Expected Completion Date:
08/13/2011
Actual Completion Date:
08/31/2011
Objective Status:
Met
Budget Account Number:
11000-55444
Person(s) Responsible:
Paula Mitchell and faculty
03/05/2012 11:45 AM
Measure:
Course syllabus and/or schedule reflect
changes.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Course syllabus and schedule from
academic year 2010-11
02/13/2012 - Allied Community Health Services is
working with Workforce Development to
implement a Career Pathways Initiative in second
minimester 2012.
Progress:
Satisfactory
Action Plan Status:
0 - No Action Plan Necessary
09/21/2011 - A hybrid on-line course with Video
conferencing was conducted as a pilot for a dual
credit class with Bowie high school. A small class
of students (10) were enrolled. Class performance
was successful but coordination of the A/B class
schedules for video-conferencing was difficult.
Decision was made to only do face-to-face or
100% on-line.
Progress:
Satisfactory
Action Plan Status:
0 - No Action Plan Necessary
09/21/2011 - A contract for training Paramedics
from the El Paso Fire Department was awarded to
EPCC in Fall 2010. Classes started in November
2011. Scheduling was done based on a 40 hour
work-week for the FIRE employees. Block
scheduling was utilized. Of 22 students entering
the program, only 1 student was unsuccessful.
Second class to start in September 2011.
Progress:
Satisfactory
Action Plan Status:
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Objectives
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
0 - No Action Plan Necessary
Task Name:
Assess program enrollment and grade
distribution reports from 2010-2011
Task Description:
Assess data. Identify a need for change.
Meet with program faculty to discuss options
and gain their support.
Budget Impact:
Rollover/Maintain Current Funding
Planning - Dean, Instructional Programs at
MdP - Faculty/Staff designated parking
(2010-2011) - Add signs designating certain
parking spaces as reserved for
Faculty/Staff.
Planning Year(s):
2010 - 2011
Expected Completion Date:
03/15/2011
Actual Completion Date:
06/01/2011
Objective Status:
Met
Budget Account Number:
11000
Person(s) Responsible:
Santiago Rodriguez, EPCC Police
Measure:
To have a specified number of parking
spaces reserved for EPCC Faculty/Staff.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Prior to this plan, there were no parking
spaces reserved for Faculty/Staff.
08/01/2011 - Several signs designating reserved
parking for Faculty and Staff have been installed in
multiple parking lots on campus.
Progress:
Satisfactory
Action Plan Status:
0 - No Action Plan Necessary
Planning - Dean, Instructional Programs at
MdP - Permanent EPCC Bookstore (20102011) - To have a permanent campus
bookstore presence, rather than having
bookstore come for a few days the first
week of each semester.
Planning Year(s):
2010 - 2011
Expected Completion Date:
01/02/2012
Measure:
A permanent campus bookstore will be open
on the MDP campus.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Currently, the EPCC bookstore is a
temporary presence at MDP, with bookstore
staff coming to campus the first few days of
Fall, Spring, and Summer semesters.
01/02/2012 - EPCC Bookstore staff have come to
campus to begin set-up of permanent bookstore
space. MDP Bookstore is now open 5 days a
week (6 days a week during the first week of the
semester).
Progress:
Satisfactory
Action Plan Status:
0 - No Action Plan Necessary
03/05/2012 11:45 AM
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Objectives
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
Objective Status:
Met
Budget Account Number:
11000
Person(s) Responsible:
Santiago Rodriguez, Dr. Julie Penley,
Patricia Rodriguez
Planning - Dean, Instuctional Programs at
NW - Provide quality instructional support
and innovative technology (2010 - 2011). The Dean of Instructional Programs strives
to provide quality instructional support and
innovative technology
Planning Year(s):
2010 - 2011
Expected Completion Date:
09/01/2010
Objective Status:
New
Budget Account Number:
11000-13009
Person(s) Responsible:
Dr. Lydia Tena
Measure:
Work closely with campus faculty to
maintain high standard and quality
instructors
Data Source for Measure:
Student Related Data
(Tracking/Performance)
Standard and Baseline:
Continue to provide quality instructional
support and increase the innovative ideas to
increase faculty and student interest.
Planning - Dean, Math, Career & Tech,
Educ. & Science at TM - Professional
Development (2010-2011) - Provide
relevant faculty development activities.
Planning Year(s):
2010 - 2011
Measure:
A minimum of 3 relevant faculty
development activities/trips have been
funded through this account.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
3 trips funded. Baseline: 0 trips currently
planned for next year.
Actual Completion Date:
02/20/2010
Objective Status:
Met
Budget Account Number:
11000-13012
Person(s) Responsible:
Steve Smith
03/05/2012 11:45 AM
09/28/2011 - Numerous professional development
efforts occurred. All objectives met.
Progress:
Satisfactory
Action Plan Status:
0 - No Action Plan Necessary
Task Name:
Submit Proposals
Task Description:
Ask faculty to research and submit proposals
to attend relevant faculty development
activities.
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Objectives
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Planning - Dean, Nursing at RG Simulation lab 2010-11 - 1. To develop a
medium- to high-fidelity nursing simulation
lab.
Planning Year(s):
2010 - 2011
Expected Completion Date:
05/06/2011
Actual Completion Date:
05/30/2011
Objective Status:
Met
Budget Account Number:
11000-55005
Person(s) Responsible:
Dean of Nursing
Planning - Dean, Nursing at RG - Practice
Lab Instructors 2010-11 - To formalize the
Practice Lab Instructor position for the
nursing program.
Planning Year(s):
2010 - 2011
Expected Completion Date:
05/30/2011
Actual Completion Date:
11/30/2011
Objective Status:
In Progress
03/05/2012 11:45 AM
Measure:
The simulation lab will be fully functional
with a control room and audio-visual
recording capabilities.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Started out with mannequins stored in a
closet and no faculty member willing to take
a lead role in this ara.
12/14/2011 - The simulation lab has been
completed. There are just a few things that need
to be ironed out.
Progress:
Satisfactory
Action Plan Status:
0 - No Action Plan Necessary
Task Name:
Obtain and Utilize grant money to fund the
development of the simulation lab.
Task Description:
Obtain money from the THECB NSRP
Regular grant program to fund the
development of the simulation lab.
Budget Impact:
Additional/New Funding Required
Projected Cost:
250000.0000
Measure:
The Practice lab Insturctor position will be
an actual position with a position description,
criteria, a credential field for it, and the
attached budget
Data Source for Measure:
Budget Data
Standard and Baseline:
The position does not exist.
12/14/2011 - The Practice Lab Instructor position
has been created. Banner has been changed to
reflect the new position. The credential process
reflects the change. HR now has it listed as a
regular position as of fall 2011. It took longer than
initially anticipated. Full-time and part-time
employees had been hired into the position.
Progress:
Satisfactory
Action Plan Status:
0 - No Action Plan Necessary
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Objectives
Budget Account Number:
11000-55005
Person(s) Responsible:
Dean of Nursing
Planning - Dental Assisting - RG Accreditation (2010-2011) - Maintain
national accreditation of program
Planning Year(s):
2010 - 2011
Expected Completion Date:
08/31/2010
Actual Completion Date:
08/11/2011
Objective Status:
Met
Budget Account Number:
11000-55125
Person(s) Responsible:
Sharon Dickinson
03/05/2012 11:45 AM
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
Task Name:
submit proposal to Dr. Brown and add to
credentialing information.
Task Description:
Develop and submit proposal. Present
information about position and governing
agency regulations that permit the position.
Budget Impact:
Additional/New Funding Required
Projected Cost:
50000.0000
Funding Justification:
Students have to practice skills before they
are able to perform them for a check off.
They need guidance and support during the
practice.
Measure:
Accreditation status.
Data Source for Measure:
Program Review Data
Standard and Baseline:
Full accreditation. Baseline: Full
accreditation.
11/05/2010 - Received full accreditation August,
2011 next site visit scheduled for 2016.
Progress:
Satisfactory
Action Plan Status:
0 - No Action Plan Necessary
Task Name:
Annual Fees
Task Description:
Pay annual fee to accred-agency.
Budget Impact:
Additional/New Funding Required
Projected Cost:
0.0000
Task Name:
Annual Reports
Task Description:
Submit annual reports to accred-agency.
Budget Impact:
No Funding Needed
Projected Cost:
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Objectives
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
0.0000
Task Name:
Self-Studies
Task Description:
Submit self-studies when scheduled.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Planning - Dental Assisting - RG - Dental
Assisting-1 (2010-2011) - Maintain
American Dental Association Commission
on Dental Accreditation (CODA) of the
program.
Planning Year(s):
2010 - 2011
Measure:
Accreditation status.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Full accreditation. Baseline: Full
accreditation.
Actual Completion Date:
08/11/2011
Objective Status:
Met
Budget Account Number:
11000-55125
Person(s) Responsible:
Sharon Dickinson
Task Name:
Annual Reports
Task Description:
Submit annual reports to accreditation
agency.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Task Name:
Progress Report
Task Description:
Submit Progress Report from June Site Visit
by May, 2010.
Budget Impact:
No Funding Needed
Planning - Dental Assisting - RG - Dental
Assisting-2 (2010-2011) - Maintain licensure
board scores at or above state and/or
national average.
Measure:
Licensure or certification pass scores.
Data Source for Measure:
Department/Area Report
03/05/2012 11:45 AM
10/27/2011 - Program received full accreditation
August 2012. Next site visit 2016.
Progress:
Satisfactory
Action Plan Status:
0 - No Action Plan Necessary
10/27/2011 - 100% pass rate May 2011 at above
state and maintained national average
Progress:
Satisfactory
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Objectives
Planning Year(s):
2010 - 2011
Actual Completion Date:
05/06/2011
Objective Status:
Met
Budget Account Number:
11000-55125
Person(s) Responsible:
Sharon Dickinson
Planning - Dental Assisting - RG - Area
Plan (2010-2011) - Increase marketing and
recruit more students into the Dental
Assisting program.
Planning Year(s):
2010 - 2011
Expected Completion Date:
05/04/2012
Actual Completion Date:
05/07/2012
Objective Status:
In Progress
03/05/2012 11:45 AM
Measures & Standards and Baselines /
Strategies
Standard and Baseline:
90%. No baseline.
Results
Action & Follow-Up
Action Plan Status:
0 - No Action Plan Necessary
Task Name:
Areas of Weakness
Task Description:
Evaluate areas of weakness of past
graduates and need for curriculum changes
or changes in admission criteria.
Budget Impact:
No Funding Needed
Task Name:
Licensure Results
Task Description:
Track licensure result of graduates yearly.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Task Name:
Pass Scores
Task Description:
Investigate standardized exit exams or
review courses to strengthen pass scores.
Budget Impact:
No Funding Needed
Measure:
Number of students enrolled in the program
increase.
Data Source for Measure:
Enrollment Data
Standard and Baseline:
10 students per year. No baseline.
10/27/2011 - Program resturcture will include
increased marketing and recruiting of students into
the Dental Assisting Program.
Progress:
Satisfactory
Action Plan Status:
1 - Action Plan Needed
Task Name:
Increase Awareness
Task Description:
Increase awareness through increase in
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Objectives
Budget Account Number:
11000-55125
Person(s) Responsible:
Sharon Dickinson
Measures & Standards and Baselines /
Strategies
Action & Follow-Up
career day activities in high and middle
schools in the district.
Budget Impact:
No Funding Needed
Task Name:
Marketing/Recruiting Materials
Task Description:
Increase awareness of the program in the
community through increased
marketing/recruiting materials.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Task Name:
Program Awareness
Task Description:
Increase program awareness of the program
through participation in EPCC Health
Careers Orientation presentations.
Budget Impact:
No Funding Needed
Planning - Dental Hygiene - RG Accreditation (2010-2011) - Maintain
American Dental Association Commission
on Dental Accreditation (CODA) of the
program.
Planning Year(s):
2010 - 2011
Measure:
Dental Hygiene program to maintain CODA
accreditation.
Actual Completion Date:
09/01/2010
Objective Status:
Met
Budget Account Number:
11000-55141
Person(s) Responsible:
William Ekvall
Task Name:
Annual Reports
Task Description:
Submit annual reports to accreditation
agency.
Budget Impact:
No Funding Needed
Projected Cost:
03/05/2012 11:45 AM
Results
Standard and Baseline:
full accrediation
10/27/2011 - Dental Hgyiene program received full
accreditation status in August 2010. Next site visit
2016.
Progress:
Satisfactory
Action Plan Status:
0 - No Action Plan Necessary
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Objectives
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
0.0000
Task Name:
Progress Report
Task Description:
Submit Progress Report from June Site Visit
by May, 2010.
Budget Impact:
No Funding Needed
Planning - Dental Hygiene - RG - Area Plan
(2010-2011) - Maintain licensure board
scores at or above state and/or national
average.
Planning Year(s):
2010 - 2011
Actual Completion Date:
08/01/2011
Objective Status:
Met
Budget Account Number:
11000-55141
Person(s) Responsible:
William Ekvall
Measure:
Licensure or certification pass scores.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
90%. No baseline.
Measure:
Maintain licensure/board scores for
state/regional and national board
examinations pass scores.
Standard and Baseline:
90%
10/27/2011 - May 2010 graduates had a 100%
pass rate on state and regional examinations and
90% pass rate on national board. One to retake
national board
Progress:
Satisfactory
Action Plan Status:
0 - No Action Plan Necessary
Task Name:
Exit Exams
Task Description:
Investigate standardized exit exams or
review courses to strengthen pass scores.
Budget Impact:
No Funding Needed
Task Name:
Licensure Result
Task Description:
Track licensure result of graduates yearly.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
03/05/2012 11:45 AM
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Objectives
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
09/13/2011 - As per the last update with Dr.
Mitchell the DMS lab is still waiting for space for
the DMS lab to move within the health building.
Progress:
Unsatisfactory
Action Plan Status:
2 - Action Plan Documented
09/13/2011 - Move this plan to
2011-2012
Task Name:
Past Graduates
Task Description:
Evaluate areas of weakness of past
graduates and need for curriculum changes
or changes in admission criteria.
Budget Impact:
No Funding Needed
Planning - Diagnostic Medical Sonography RG - Increase DMS Lab Space (2009-2012)
- DMSO program has out grown the lab
space. The students are already split into
multiple lab days and have to wait to scan
patients. The outpatient waiting list is over 2
months and turning patients away.
Increasing the lab space from 987 sq. feet
to approx. 2828 sq. feet will allow at least 2
to 3 more scanning stations increasing
students hands on practice and still
providing an excellent community service.
Planning Year(s):
2009 - 2010
2010 - 2011
2011 - 2012
Expected Completion Date:
12/07/2012
Objective Status:
In Progress
Budget Account Number:
11000-55130
Person(s) Responsible:
Nora Balderas
Measure:
The plan will be progressing when the
DMSO lab starts moving to a larger area
within R.G. Health building.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
At this time the DMS lab area is waiting for
the nursing classes to move to another area
at FT. Bliss
09/13/2011 - Move this plan to
2011-2012
11/03/2010 - Have moved this plan
to 2010-2011
09/13/2011 - Move this plan to 2011-2012
Progress:
Unsatisfactory
Action Plan Status:
2 - Action Plan Documented
09/13/2011 - This plan is in process need to move
to 2011-2012
Progress:
Unsatisfactory
Action Plan Status:
2 - Action Plan Documented
Task Name:
Move th DMSO Lab
Task Description:
To move the (DMSO) lab to another area in
the health building at 1001 El Paso St. or
increase the sq. feet area on the Lab H158.
03/05/2012 11:45 AM
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Objectives
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
Funding Justification:
To increase DMS lab space.
Budget Impact:
Additional/New Funding Required
Projected Cost:
4000.0000
Task Name:
Move this plan to 2011-2012
Budget Impact:
Additional/New Funding Required
Planning - Diagnostic Medical Sonography RG - Purchase Another Ultra Sound
Machine and Add a Scanning Station in the
Lab (2009-2012) - The outpatient waiting list
is over 2 months and turning patients away.
Increasing the scanning stations in the DMS
lab will allow the students more hands on
practice and increase the volume of an
excellent community service.
Planning Year(s):
2009 - 2010
2010 - 2011
2011 - 2012
Expected Completion Date:
02/14/2011
Actual Completion Date:
04/18/2011
Objective Status:
Met
Budget Account Number:
11000-55130
Person(s) Responsible:
Nora Balderas
Measure:
Acquire different quotes from companies
that will give an educational discount.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
No standard or baseline.
09/13/2011 - Plan met received the new
ultrasound machine April 18,2011
Progress:
Satisfactory
Action Plan Status:
0 - No Action Plan Necessary
09/13/2011 - Plan met received the new
ultrasound machine April 18, 2011
Progress:
Satisfactory
Action Plan Status:
0 - No Action Plan Necessary
11/03/2010 - Equipment replacement committee
from IT funded 179,000.00 for a new ultrasound
machine for the DMS lab at R.G campus.
Progress:
Unsatisfactory
Action Plan Status:
2 - Action Plan Documented
09/13/2011 - This action plan was
met we received the new ultrasound
machine April 18, 2011
11/03/2010 - If for any reason the
ultrasound machine is not in the
DMS lab by 02/14/2011, I plan to
move this plan to 2010-2011.
Task Name:
Increase Sound Scanning Stations
Task Description:
03/05/2012 11:45 AM
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Objectives
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
12/06/2011 - Move this plan to 2012
Progress:
Unsatisfactory
Action Plan Status:
2 - Action Plan Documented
12/06/2011 - Did not accomplish this
plan need to move it to 2012-2013
12/06/2011 - Move to 2012
Progress:
Unsatisfactory
Action Plan Status:
1 - Action Plan Needed
12/06/2011 - Need to move plan to
academic year 2012-2013.
Increase the ultra sound scanning stations in
the DMS lab by purchasing a new ultra
sound machine by fall 2010.
Budget Impact:
Additional/New Funding Required
Projected Cost:
58000.0000
Planning - Diagnostic Medical Sonography RG - Increase DMS Lab Space (2010-2013)
- DMS Program has out grown the lab
space. The students are already split into
multiple lab days & have to wait to scan
patients. The outpatient waiting list is over 2
months and turning patients away.
Increasing the lab space from 987 sq. feet
to approx. 2828 sq. feet will allow at least 2
or 3 more scanning stations increasing
students hands on practice & still provide an
excellent community service.
Planning Year(s):
2010 - 2011
2011 - 2012
2012 - 2013
Actual Completion Date:
03/09/2010
Objective Status:
In Progress
Budget Account Number:
11000-55130
Person(s) Responsible:
Nora Balderas
Planning - Diagnostic Medical Sonography RG - Part-time Assistant or DMS Lab
Assistant (2010-2013) - Person needed to
assist in the DMS Lab with filing students
records, grading exams, computing clinical
hours, assisting patients, compiling program
data for distribution, answering incoming
03/05/2012 11:45 AM
Measure:
Have plans and funds to start moving the
DMS lab by Summer 2010.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Have a larger DMS Lab by Fall 2013.
Baseline: Fall, 2010.
Task Name:
Move DMS Lab
Task Description:
To move the DMS lab to another area in the
health building at 1001 El Paso Street or
increase the sq. feet area in the lab in H158
by adding H157 to the DMS lab area.
Budget Impact:
Additional/New Funding Required
Projected Cost:
5000.0000
Measure:
Hire a part-time assistant by Fall 2011.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Hire a part-time assistant by Fall 2011.
Baseline: Fall 2010.
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Objectives
Measures & Standards and Baselines /
Strategies
calls helping program coordinator maintain
an easy flow lab environment assisting
students with maintenance of their paper
trail, maintain post graduate survey records
& all other things that may be required to
assist the students, coordinator or DMS
faculty.
Planning Year(s):
2010 - 2011
2011 - 2012
2012 - 2013
Task Name:
Hire a Person
Task Description:
Hire a person for Fall 2011, annual costs per
position @ nine dollars hour per week = a
total Cost of $9,000.00.
Budget Impact:
Additional/New Funding Required
Projected Cost:
9000.0000
Results
Action & Follow-Up
12/06/2011 - Plan met received the ultrasound
machine on April 18, 2011
Progress:
Satisfactory
Action Plan Status:
1 - Action Plan Needed
12/06/2011 - The new ultrasound
machine needs to have an isolated
outlet. The DMS lab needs to
upgrade the electrical in the lab to
prevent blowing of the circuit
breakers which in turn will damage
these machines.
Actual Completion Date:
03/09/2010
Objective Status:
In Progress
Budget Account Number:
11000-55130
Person(s) Responsible:
Nora Balderas
Planning - Diagnostic Medical Sonography RG - Purchase an Ultrasound Machine and
Add a Scanning Station to the DMS Lab
(2010-2011) - The outpatient waiting list is
over 2 months and turning patient away.
Purchasing an ultrasound machine and
adding a scanning station to the DMS lab
will allow the students more hands on
practice and increase the volume of an
excellent community service.
Planning Year(s):
2010 - 2011
Expected Completion Date:
12/03/2010
Actual Completion Date:
04/18/2011
Objective Status:
Met
Budget Account Number:
11000-55130
Person(s) Responsible:
03/05/2012 11:45 AM
Measure:
Purchase an ultrasound machine by Fall
2011.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Buy an ultrasound machine by Fall 2011.
Baseline: Spring 2010 acquire different
quotes from companies that will give
educational discounts.
Task Name:
Purchase an Ultrasound Machine
Task Description:
Purchase an ultrasound machine and
increase DMS lab stations by adding more
sq. ft.
Budget Impact:
Additional/New Funding Required
Projected Cost:
67000.0000
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Objectives
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
Nora Balderas
Planning - Diagnostic Medical Sonography RG - Purchase Modular Desks
Workstations for the DMS Lab (2010-2011)
- The DMS lab is in desperate need to
replace the old broken desks with new
modular workstations. The old desks are
used as student evaluation desk, work
areas, & a reception work area.
Planning Year(s):
2010 - 2011
Actual Completion Date:
03/09/2010
Objective Status:
Withdrawn
Budget Account Number:
11000-55130
Person(s) Responsible:
Nora Balderas
Planning - Distance Education - Distance
Education Program Support (2010-2011) Improve student retention in Distance
Education courses.
Planning Year(s):
2010 - 2011
Actual Completion Date:
03/12/2010
Objective Status:
In Progress
Budget Account Number:
11000-52113
Person(s) Responsible:
Bob Jones
Measure:
Purchase new modular workstations by Fall
2011.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Buy new modular workstations by Fall 2011.
Baseline: Acquire different quotes from
several companies.
12/06/2011 - Delete this plan as of 12/06/2011
Progress:
Unsatisfactory
Action Plan Status:
0 - No Action Plan Necessary
Task Name:
Brown Interior Solutions
Task Description:
Contact Brown Interior Solutions for modular
office furniture for a floor plan that will fit the
area in the DMS lab.
Budget Impact:
Additional/New Funding Required
Projected Cost:
4500.0000
Measure:
Increase the number of students who
complete distance education courses.
Data Source for Measure:
Student Related Data
(Tracking/Performance)
Standard and Baseline:
Improve student retention in distance
education courses by 10%. Baseline:
Distance Education Student Retention Data
for Academic Year 2008/2009 provided by
Institutional Research. A baseline is
available to measure retention and identify
improvement.
12/13/2011 - These measurements reflect a
subset of EPCC course offerings and are intended
to be used to be one of the factors used to guide
planning for improving online course completion.
Comparison of student course completion of on
campus and online courses offered in:
2008/2009
On Campus 77.88%
Online 65.41 %
2009/2010
On Campus 81.92%
Online 69.00%
The comparison is not an exact match due to
03/05/2012 11:45 AM
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Objectives
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
different course offerings and the number of
courses offered betweeen 2008/2009 and
2009/2010. Although the desired increase in
online completers of 10% was not met, the
increase in online completers shows improvement
and indicates satisfactory progress for this time
period.
Progress:
Satisfactory
Action Plan Status:
0 - No Action Plan Necessary
Task Name:
Conduct Orientations
Task Description:
Conduct orientations for students enrolled in
online courses.
Budget Impact:
No Funding Needed
Task Name:
Increase Student Retention
Task Description:
Assist faculty in identifying "Best Practices"
to improve distance education instruction to
increase student retention.
Budget Impact:
No Funding Needed
Task Name:
Online Course Development
Task Description:
Assist faculty in online course development
with the Curriculum Office.
Budget Impact:
No Funding Needed
Task Name:
Online Tutorials
Task Description:
Create "How To" online tutorials for online
students.
Budget Impact:
03/05/2012 11:45 AM
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Objectives
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
No Funding Needed
Task Name:
Student Program Survey
Task Description:
Conduct an end-of term student program
survey to assess and improve the
effectiveness of support provided by the
Distance Education Office.
Budget Impact:
No Funding Needed
Task Name:
Student Retention Data
Task Description:
Student retention data provided to the
Instructional Leadership Team Annually.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Task Name:
Support Instructional Initiatives
Task Description:
Research, identify, evaluate, and deploy
software and technology to support
instructional initiatives to improve student
retention.
Budget Impact:
No Funding Needed
Planning - Diversity Programs - Expansion
of Diversity (2010-2011) - To provide
clerical support needed in the expansion of
Diversity district wide and major activities.
Planning Year(s):
2010 - 2011
Expected Completion Date:
08/31/2011
Actual Completion Date:
08/31/2011
03/05/2012 11:45 AM
Measure:
To provide more activities each semester.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
To hire 2 FT Clerk III for office support and
development of documentation. Baseline:
Current staff consists of 1 FT admin. Asst.
and 2 temps from the Ysleta del Sur Pueblo
WIA program.
08/31/2011 - Hired 1 part-time Clerk III and 2 parttime YDSP temporary office clerks to assist
through the end of the fiscal year.
Progress:
Satisfactory
Action Plan Status:
0 - No Action Plan Necessary
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Objectives
Objective Status:
Met
Budget Account Number:
11000-52500
Person(s) Responsible:
Olga Chavez
Measures & Standards and Baselines /
Strategies
Results
Task Name:
Hiring
Task Description:
Hiring of two individuals to produce and
disseminate necessary paperwork for
various meetings, activities, projects in
support of district wide Diversity.
Budget Impact:
Additional/New Funding Required
Projected Cost:
36935.0000
Planning - Diversity Programs - Promote
Diversity (2010-2011) - To promote the
concept of Diversity among all facets of the
College community.
Planning Year(s):
2010 - 2011
Expected Completion Date:
08/31/2011
Actual Completion Date:
08/31/2011
Objective Status:
Met
Budget Account Number:
11000-52500
Person(s) Responsible:
Olga Chavez
Measure:
To develop a document that reflects all the
activities, projects, functions and meetings
presented to the College and community.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
One activity/project monthly. Baseline:
Currently provide 1-2 major activities per
semester.
Planning - Drafting and Design - VV Increase Enrollment (2010-2011). - To
Measure:
02/13/2012 - Enrollment was not increased
Student enrollment in drafting classes will be Progress:
03/05/2012 11:45 AM
Action & Follow-Up
08/31/2011 - Staffing increase-despite temporaryfacilitated doubling projects planned and
completed per semester. A facebook page was
created to reach the online audience. A Diversity
Diary was created to document and promote all
activities at campus activities in which the
department participates in or hosts. Action plan in
progress; Diversity Council to reconvene and
finalize plan.
Progress:
Satisfactory
Action Plan Status:
1 - Action Plan Needed
Task Name:
Plan of Action
Task Description:
To follow the plan of action that has been
developed; and to adhere to
recommendations presented by the Diversity
Council.
Budget Impact:
Additional/New Funding Required
Projected Cost:
5000.0000
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Objectives
increase student enrollment in the Drafting
discipline.
Planning Year(s):
2010 - 2011
Actual Completion Date:
03/10/2010
Objective Status:
Not Met
Budget Account Number:
11000-55390
Person(s) Responsible:
Bobby Ortega
Measures & Standards and Baselines /
Strategies
Results
tallied for 2010-2011 Academic Year.
Unsatisfactory
Data Source for Measure:
Action Plan Status:
Student Related Data
1 - Action Plan Needed
(Tracking/Performance)
Standard and Baseline:
Student enrollment in drafting classes will
increase by 10% for the 2010-2011
Academic Year. Baseline: Student
enrollment for the 2009-2010 academic year
was 165 students in the drafting discipline.
Measure:
Student enrollment in drafting classes will be
tallied for 2010-2011 Academic Year.
Data Source for Measure:
Student Related Data
(Tracking/Performance)
Standard and Baseline:
Student enrollment in drafting classes will
increase by 10% for the 2010-2011
Academic Year. Baseline: Student
enrollment for the 2009-2010 academic year
was 165 students in the drafting discipline.
Action & Follow-Up
02/13/2012 - Plan for 2011-12 will
be set up
Task Name:
Advertisement
Task Description:
A strong advertisement program will be set
up to recruit more students into the drafting
discipline (i.e. billboards, articles, etc.)
Budget Impact:
Additional/New Funding Required
Projected Cost:
500.0000
Planning - Dual Credit Programs - Dual
Credit Procedure (2010-2011) - Review and
update the existing procedure ( 6.00.01.30
High School Dual Credit Program
Requirements)
03/05/2012 11:45 AM
Measure:
Have committee members and major
players review/revise the procedure and
work on a final draft.
Data Source for Measure:
Committee Recommendation
10/18/2010 - The Dual Credit Standing Committee 04/20/2011 - The procedure will
reviewed and revised the Procedure. The
need to be revisited and finalized in
Procedure was submitted for review and approved 2011.
by Cabinet members as a working draft.
Progress:
Satisfactory
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Objectives
Planning Year(s):
2010 - 2011
Actual Completion Date:
10/18/2010
Objective Status:
Met
Budget Account Number:
11000-12012
Person(s) Responsible:
Martina Arriaga
Planning - Dual Credit Programs - Schedule
Meetings with Dual Credit Representatives
from ISDs (2010-2011) - Schedule and
meet with ISD representatives and their
high school dual credit contacts to review
processes, forms and answer questions and
improve working relationships/partnerships
and communication.
Planning Year(s):
2010 - 2011
Objective Status:
In Progress
Budget Account Number:
11000-12012
03/05/2012 11:45 AM
Measures & Standards and Baselines /
Strategies
Standard and Baseline:
Have a working procedure that can be
shared with ISD's/private institutions
participating. Procedure has not been
reviewed/revised since 2007.
Results
Action & Follow-Up
Action Plan Status:
1 - Action Plan Needed
Task Name:
Annual Review
Task Description:
Have the DC Standing Committee review the
working draft procedure and finalize.
Budget Impact:
No Funding Needed
Funding Justification:
Not applicable
Task Name:
Review Dual Credit Procedure
Task Description:
Convene with EPCC Dual Credit Committee
and departments directly involved with dual
credit to review the final draft procedure
before submitting for approval.
Budget Impact:
No Funding Needed
Measure:
Meetings will be held at least twice a year
and the information shared with the district
reps will be shared with the high schools.
As a result, the processing of forms will be
smoother and lines of communication open.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Meetings have been scheduled with EPISD,
CISD, SISD YISD representatives. A
meeting with all EPISD high schools was
held in March 2011. Information was
presented by the District Representative and
06/30/2011 - Meetings have been effective and as
a result EPCC DC/ECHS has improved
communications with the high schools participating
in Dual Credit. Stronger partnerships exist.
Meetings were held with EPISD (3/28/11); CISD
(6/7/11); SISD (5/2/11) and YISD 5/25/11) to
present Fall Calendar.
Progress:
Satisfactory
Action Plan Status:
1 - Action Plan Needed
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04/20/2011 - Continue holding
meetings with the District
representatives and with the high
schools.
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Objectives
Person(s) Responsible:
Martina M. Arriaga, Griselda Hermosillo
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
EPCC representatives were available to
answer questions.
Meetings with high school representatives
from YISD, SISD and CISD have been
tentatively scheduled.
Task Name:
Meetings Held Prior to Each Semester to
Create Calendar Guide
Task Description:
Hold meetings with the Dual Credit District
Representative to review processes,
changes, and finalize semester calendar
guide by district. Once the calendar is
finalized, hold meetings with the individual
high schools from each district with their
District Representative giving the
presentation. Have EPCC representatives
present to answer questions.
Budget Impact:
No Funding Needed
Task Name:
Met with EPISD
Task Description:
All forms were reviewed along with a
calendar guide for Spring 2011. All G&Is
and one counselor were present.
Budget Impact:
No Funding Needed
Planning - Dual Credit Programs - Meetings
with Dual Credit/Early College High School
staff (2010-2011) - Hold weekly meetings
with DC/ECHS staff to improve external and
internal communications. Focus on
communication, trust, and close working
relationship building.
Planning Year(s):
2010 - 2011
03/05/2012 11:45 AM
Measure:
Have open lines of communication with staff
during meetings. Ask members to share
their thoughts about the program,
processes, provide feedback,share ideas.
Data Source for Measure:
Unit Review
Standard and Baseline:
Staff will feel comfortable sharing ideas,
concerns, and part of a team. Currently, staff
06/30/2011 - Our communication with the ECHS
has been established.
Progress:
Satisfactory
Action Plan Status:
1 - Action Plan Needed
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Objectives
Objective Status:
Met
Budget Account Number:
11000-12012
Person(s) Responsible:
Martina Arriaga
Measures & Standards and Baselines /
Strategies
Action & Follow-Up
was recently transferred from
Admissions/Registrar to DC/ECHS. New
changes may be harder to adapt to for staff
is new to Dual Credit.
Task Name:
Meet with staff weekly
Task Description:
Weekly meetings will allow staff to share
information, ideas, concerns with all present.
Keeping notes of the meetings will also help
the office stay on track and/or go back to
revisit any repeat concerns/pending issues.
Budget Impact:
No Funding Needed
Planning - Dual Credit Programs - Dual
Credit Handbook (2010-2011) - To update
the Dual Credit Handbook
Planning Year(s):
2010 - 2011
Expected Completion Date:
05/11/2011
Objective Status:
In Progress
Budget Account Number:
11000 12012
Person(s) Responsible:
Martina M. Arriaga
Measure:
Provide each department with their section
of the handbook for their review and update
assigning deadlines.
Data Source for Measure:
Unit Review
Standard and Baseline:
The Dual Credit Handbook has not been
reviewed since 2007. All but 2 sections have
been submitted.
Planning - Dual Credit Programs Student/Parent Handbook (2010-2011) Review and update the Student/Parent
Handbook
Measure:
Have departments review and provide
updates.
Data Source for Measure:
Unit Review
Standard and Baseline:
03/05/2012 11:45 AM
Results
12/31/2010 - The Dual Credit Handbook has been
reviewed, updated and posted on DC webpage. A
portion of the handbook is still under construction.
Progress:
Satisfactory
Action Plan Status:
1 - Action Plan Needed
Task Name:
Pending DC Handbook Sections
Task Description:
Follow up with the departments who have
not submitted their section weekly.
Budget Impact:
No Funding Needed
04/20/2011 - Improved communication between
EPCC and ISDs and high schools.
Stronger partnerships between EPCC and ISDs
Progress:
Satisfactory
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04/20/2011 - Continue to meet with
the districts and high schools at
least twice a year to review
processes, forms and share any
new information.
Page 111 of 297
Objectives
Planning Year(s):
2010 - 2011
Actual Completion Date:
11/12/2010
Objective Status:
Met
Budget Account Number:
11000 12012
Person(s) Responsible:
Martina M. Arriaga
Measures & Standards and Baselines /
Strategies
Update the Student/Parent Handbook to use
at New Student Orientations
Student/Parent Handbook had not been
reviewed since 2007
Results
Action Plan Status:
1 - Action Plan Needed
04/20/2011 - The Dual Credit Handbook is very
close to being updated. Missing 2 sections that
should be submitting updates by the end of April
2011.
Progress:
Unsatisfactory
Action Plan Status:
3 - Follow-Up Documented
11/30/2010 - Student/Parent Handbook was
completed and is distributed at New Student
Orientations.
Progress:
Satisfactory
Action Plan Status:
1 - Action Plan Needed
11/01/2010 - The Student/Parent Handbook was
reviewed and updated. Copies have been printed
and provided to students at New Student
Orientations.
Progress:
Satisfactory
Action Plan Status:
1 - Action Plan Needed
Action & Follow-Up
07/01/2011 - Review on a yearly
basis.
Task Name:
Department Review and Update
Task Description:
Provide departments with their section of the
Student/Parent Handbok for review
Budget Impact:
No Funding Needed
Funding Justification:
Copies printed were covered by the
Curriculum Office
Planning - Dual Credit Programs - Create a
Dual Credit Brochure (2010-2011) 03/05/2012 11:45 AM
Measure:
The DC Brochure was shared with
04/13/2011 - Printed 3,000 brochures at $400.
Recruitment is requesting 5,000
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Objectives
Replace a one page flyer with the new
Brochure
Planning Year(s):
2010 - 2011
Expected Completion Date:
03/03/2011
Objective Status:
Met
Budget Account Number:
11000 12012
Person(s) Responsible:
Martina M. Arriaga
Measures & Standards and Baselines /
Strategies
interested parties for information updates,
feedback and input.
Data Source for Measure:
Unit Review
Standard and Baseline:
Use the Brochure to recruit and promote
Dual Credit
An outdated flyer had been used
Results
Action & Follow-Up
Progress:
Satisfactory
Action Plan Status:
1 - Action Plan Needed
10/28/2011 - May need to order
additional brochures this year. Will
need to review and update the
brochure at least once a year.
11/30/2010 - The DC Brochure was completed
and is distributed at high school presentations,
high school parent nights and community events.
Progress:
Satisfactory
Action Plan Status:
1 - Action Plan Needed
Task Name:
Distribution of Dual Credit Brochure
Task Description:
Distribute the DC Brochure at High School
Night, College Week, Parent Night, during
opportunities presented for promotional
purposes
Budget Impact:
Rollover/Maintain Current Funding
Funding Justification:
As the program grows and printing costs
increase, it is possible that additional
funding may be necessary
Planning - Dual Credit Programs - Review
and Update Dual Credit Agreements (20102011) - Update the agreements with all Dual
Credit participating districts / private and
parrochial high schools
Planning Year(s):
2010 - 2011
Expected Completion Date:
08/31/2010
Actual Completion Date:
09/13/2010
Objective Status:
03/05/2012 11:45 AM
Measure:
Obtain signature from the district
superintendent and/or high school
administrator. Dual Credit Partnership
Agreements were delivered to each district
and/or high school administrator.
Data Source for Measure:
Unit Review
Standard and Baseline:
Update 5 - 9 year old Dual Credit
Agreements that had not been revised since
their date of origin.
04/15/2011 - All Dual Credit Partnership
Agreements were signed with the exception of
EPISD (pending EPISD District Board approval)
EPISD signed on Dual Credit Partnership
Agreement on 4/12/11
Progress:
Satisfactory
Action Plan Status:
1 - Action Plan Needed
Generated by TracDat a product of Nuventive.
04/12/2011 - Follow up at the end of
April 2011 with EPISD district
representative.
Agreements will be updated every 3
years.
EPISD signed agreement on
4/12/11
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Objectives
Met
Budget Account Number:
11000 12012
Person(s) Responsible:
Martina M. Arriaga
Planning - Dual Credit Programs - Cords
and Certificates for Graduating Seniors
(2010-2011) - Provide cords and certificates
to all seniors who meet the requirement
Planning Year(s):
2010 - 2011
Expected Completion Date:
05/27/2011
Actual Completion Date:
05/27/2011
Objective Status:
Met
Budget Account Number:
11000 12012
Person(s) Responsible:
Martina M. Arriaga
03/05/2012 11:45 AM
Measures & Standards and Baselines /
Strategies
All but 1 has been signed pending district
board approval. We have been informed
that the agreement will be signed by May
2011.
Results
Action & Follow-Up
Task Name:
Update Agreements and obtain signatures
Task Description:
A draft agreement was presented to the
larger school districts (EPISD, SISD, YISD),
VP-Student Services and VP-Instruction for
review. Agreements were finalized
accordingly.
Budget Impact:
No Funding Needed
Measure:
Reports were run and sent to each HS
listing the names of students who met the
requirements set by the DC Standing
Committee
Data Source for Measure:
Committee Recommendation
Standard and Baseline:
Cords and Certificates issued to students
with a 2.0 gpa and at least 6 credits
completed as of Fall 2010.
Certificates only for students with a 2.0 and
less than 6 credits completed as of Fall
2010.
06/30/2011 - Cords and Certificates were
delivered to high schools.
Progress:
Satisfactory
Action Plan Status:
1 - Action Plan Needed
Task Name:
Reports for HS
Task Description:
In April the DC office will request a report to
identify all high school seniors expected to
graduate in May who will receive a certificate
only OR a certificate and a cord. The report
will be sent to each HS for review and
information.
Budget Impact:
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Objectives
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
Additional/New Funding Required
Projected Cost:
8000.0000
Funding Justification:
Monies have been transferred from the
President's account for the purchase of
cords and certificates.
Planning - Economics - VV - Diversity in
Department Course Offerings (2010-2011) Ensure students have choices in terms of
course offerings and instructional formats in
making course selections in economics.
Planning Year(s):
2010 - 2011
Actual Completion Date:
02/22/2010
Objective Status:
Met
Budget Account Number:
11000-55305
Person(s) Responsible:
Gail Shipley
Measure:
Schedule sections in Economics making use
of all formats (face to face smart
classrooms; online classes; mini-mester
sections; and hybrid sections) and all course
offerings.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
The use of at least one section of each
instructional format and the use of all
courses listed in the Economics department
during the 2010-2011 academic year.
Baseline: In terms of formats we have
offered all except for hybrid sections. In
terms of the Economics curriculum we have
offered all three courses, Issue, Macro, and
Micro.
10/03/2011 - Courses scheduled in Smart
Classrooms. Increase use of Smart Classrooms.
Encourage Hybrid Course Development.
District-Wide adoption of course delivery through
Textbook Publisher's online portal. Encourage
use of Textbook Publishers online assets.
Progress:
Satisfactory
Action Plan Status:
0 - No Action Plan Necessary
Task Name:
Recruit and Train
Task Description:
Recruit and train faculty to try new teaching
formats and to be able to teach more than
one course offering.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Planning - Employee Relations - Tenure
Review Records Management (2010-2011)
03/05/2012 11:45 AM
Measure:
Employees needing access to these
02/25/2010 - Records were obtained from all
departments and placed in storage. A database
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Objectives
- 1) Collect and organize all tenure records
for storage in one location (Employee
Relations).
2) Determine type (tenured/non-tenured) of
each record.
3) Properly label and store each record in
the appropriate category.
4) Create a database that lists information
needed for reference and easy retrieval.
Planning Year(s):
2010 - 2011
Expected Completion Date:
02/25/2010
Actual Completion Date:
02/25/2010
Objective Status:
Met
Budget Account Number:
11000-11107
Person(s) Responsible:
Nancy Nelson
Planning - Engineering - VV - Obtain Proper
Materials (2010-2011) - Obtain digital
probes for the Digitals class, robots for the
intro to engineering class, and licenses for
the NX4 software.
Planning Year(s):
2010 - 2011
Actual Completion Date:
03/10/2010
Objective Status:
Met
Budget Account Number:
11000-55355
Person(s) Responsible:
Mariano Olmos
03/05/2012 11:45 AM
Measures & Standards and Baselines /
Strategies
documents will be able to retrieve everything
from one location.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Any issues regarding the tenure process will
be able to be resolved more quickly with
easy access to the documents and/or review
of the database. Baseline: Tenure records
were stored in various departments
throughout the district and a database for
easy access and information was not in
place.
Results
Action & Follow-Up
was created listing each record and its location.
Progress:
Satisfactory
Action Plan Status:
0 - No Action Plan Necessary
Task Name:
Communication with Department Heads
Task Description:
Communicate with department heads
currently storing tenure materials to release
them to Employee Relations.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Measure:
Increase the intrumentation, so that the
students will have the same tools that are
available at a four year institution.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
The students will have access to the latest
instrumentation developed. Baseline:
Currently, we have limited amount of
equipment that will help the engineering
department develop a good pedagogic
approach in most of the classes.
12/31/2011 - The engineering department
acquired ten Mega 2560 Arduino microcontroller
boards and two Field Programmable Gate Arrays
digilent boards. The students will complete lab
assignments that will enable them to learn, create,
and design specific projects.
Progress:
Satisfactory
Action Plan Status:
0 - No Action Plan Necessary
Task Name:
Purchase Licenses
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Objectives
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
Task Description:
Purchase licenses for the NX4 software, so
that the engineering graphics class can be
complemented.
Budget Impact:
Additional/New Funding Required
Projected Cost:
8000.0000
Task Name:
Purchase Probes
Task Description:
Purchases digital probes for the Digitals
class.
Budget Impact:
Additional/New Funding Required
Task Name:
Purchase Robots
Task Description:
Purchase robots for the intro to engineering
class.
Budget Impact:
Additional/New Funding Required
Planning - English - NW - Computer
Classrooms (2010-2011) - To increase the
number of English 1301 and English 1302
courses taught in computer classrooms.
Planning Year(s):
2010 - 2011
Expected Completion Date:
05/13/2011
Actual Completion Date:
05/13/2011
Objective Status:
Met
Budget Account Number:
11000/55188
Person(s) Responsible:
Tony Procell
03/05/2012 11:45 AM
Task Name:
Transfer of English courses into computer
classrooms
Task Description:
Make case that English is ideally taught in
computer classrooms.
Budget Impact:
No Funding Needed
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Objectives
Planning - English - RG - Attend Four Cs
Conference (2010 - 2011). - Conference for
Composition and Literature
Planning Year(s):
2010 - 2011
Expected Completion Date:
08/31/2011
Objective Status:
New
Budget Account Number:
11000Person(s) Responsible:
Hector Padilla L.
Measures & Standards and Baselines /
Strategies
Measure:
Apply and attend the conference.
Data Source for Measure:
Committee Recommendation
Action & Follow-Up
Task Name:
Conference
Funding Justification:
Attend annual conference for faculty
development
Budget Impact:
Additional/New Funding Required
Projected Cost:
5000.0000
Planning - English - VV - Conference in Las
Vegas (2010-2011) - Attending conference
to acquire knowledge
Planning Year(s):
2010 - 2011
Expected Completion Date:
08/31/2011
Objective Status:
Met
Budget Account Number:
11000-55185
Person(s) Responsible:
Robin Russell
Measure:
To attend and bring back report.
Data Source for Measure:
Committee Recommendation
Standard and Baseline:
January 2011.
Planning - English - VV - Attend ALP 2011
Conference (2010-2011) - To learn from
experts in developmental education
Planning Year(s):
2010 - 2011
Expected Completion Date:
06/17/2011
Objective Status:
Met
Measure:
The faculty who attend the conference will
report back to the discipline.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
The discipline will learn new instructional
strategies from the faculty who attend the
conference from the report and meetings.
03/05/2012 11:45 AM
Results
12/02/2010 - I attended the conference in January.
Progress:
Satisfactory
Action Plan Status:
1 - Action Plan Needed
Task Name:
Attend Conference.
Funding Justification:
To attend mandatory conference.
Budget Impact:
Additional/New Funding Required
Projected Cost:
3000.0000
10/11/2011 - Faculty attended at their own
expense and reported back to the discipline.
Progress:
Satisfactory
Action Plan Status:
0 - No Action Plan Necessary
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Objectives
Measures & Standards and Baselines /
Strategies
Budget Account Number:
11000-55185
Person(s) Responsible:
Margie Nelson
Currently most of the discipline's
developmental instructors cannot attend this
conference.
Planning - English as a Second Language
(ESOL) - VV - Recruitment (2010-2011) Continue to work with district wide ESL
Recruitment efforts.
Planning Year(s):
2010 - 2011
Measure:
Continue to monitor enrollment numbers.
Data Source for Measure:
Enrollment Data
Standard and Baseline:
Increase in enrollment. Baseline: We are
watching our enrollment figures from 2006 to
the present. The 2006 enrollment figures
would be the baseline.
Actual Completion Date:
02/22/2010
Objective Status:
Met
Budget Account Number:
11000-55270
Person(s) Responsible:
Myshie Pagel
Planning - English as a Second Language
(ESOL) - VV - Group Grading of Exit Exam
(2010-2011) - To calibrate expectations on
the Exit Exam.
Planning Year(s):
2010 - 2011
Actual Completion Date:
02/22/2010
Objective Status:
Met
Budget Account Number:
11000-55270
Person(s) Responsible:
03/05/2012 11:45 AM
Results
Action & Follow-Up
09/28/2011 - Enrollment numbers continue to
increase.
Fall 2010 enrollment for the ESOL writing and
grammar courses was 680.
Spring 2011 enrollment for the ESOL writing and
grammar courses was 834.
Progress:
Satisfactory
Action Plan Status:
0 - No Action Plan Necessary
Task Name:
Marketing
Task Description:
A district wide committee with representation
from all the campuses has worked on a
brochure, posters, as well as participation in
EPCC marketing events.
Budget Impact:
Additional/New Funding Required
Measure:
Develop a scoring guide for the Mock
Exams.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
To give diagnostic feedback to students on
the Mock Exam. No baseline.
09/28/2011 - The scoring guides used in group
grading sessions for the Mock and Exit Exams at
VV.
Progress:
Satisfactory
Action Plan Status:
2 - Action Plan Documented
Related Documents:
Scoring Guides for Writing
ESOL.doc
09/29/2011 - Scoring guides were
developed and in related documents
Task Name:
Group Grading
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Objectives
Myshie Pagel
Planning - English as a Second Language
(ESOL) - VV - Embedded Questions in the
ACCUPLACER (2010-2011) - To test the
use of embedded questions to help identify
students who would benefit form ESL.
Planning Year(s):
2010 - 2011
Actual Completion Date:
02/22/2010
Objective Status:
Met
Budget Account Number:
11000-55270
Person(s) Responsible:
Myshie Pagel
03/05/2012 11:45 AM
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
09/28/2011 - The questions were drafted and
submitted to Testing. There were embedded from
July 2010 to June 2011. The results of the
questions were tabulated and a chart was created
to help identify students who may benefit from
ESL courses rather than developmental education
courses.
Progress:
Satisfactory
Action Plan Status:
2 - Action Plan Documented
Related Documents:
ACCUPLACER ESOL Survey 2010
2011.docx
09/28/2011 - The District Wide
Coordinator for ESOL approached
the English discipline to discuss the
develop of a procedure that would
allow students to move from
developmental education to an ESL
writing course at the beginning of
the semester. The procedure is
being drafted.
Task Description:
Group grading for the Mock and Exit exams
was started in Fall 2009.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Measure:
Draft questions to be tested.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Look at questions that have been used by
other institutions. Baseline: The questions
will be reviewed by all three disciplines.
Task Name:
Embed Questions
Task Description:
Embed the questions in the ACCUPLACER
to see if they can be used as indicators.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Task Name:
Pilot
Task Description:
A pilot would be run for two semesters in
order to compare the answers to the
questions and the ACCUPLACER scores.
Budget Impact:
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Objectives
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
No Funding Needed
Projected Cost:
0.0000
Planning - English Speaking and Listening
(ESAL) - MDP - ESAL Speech Mission del
Paso (2010-2011) - To improve class fill
rate, seat count, and revenue sufficiency for
the ESAL discipline at Mission del Paso.
Planning Year(s):
2010 - 2011
Actual Completion Date:
03/10/2010
Objective Status:
New
Budget Account Number:
11000-55278
Person(s) Responsible:
Tracy VonMaluski
Planning - English Speaking and Listening
(ESAL) - RG - RG Effectiveness Plan
(2010-2011). - Increase visits to the RG
Language Lab.
03/05/2012 11:45 AM
Measure:
80% of our classes should be at least 75%
full.
Data Source for Measure:
Program Review Data
Standard and Baseline:
80% of our classes should be at least 75%
full (27 is our cap X .75 = at least 21
students per class). Baseline: As of 20082009, 42% of the classes at Mission del
Paso met this criteria.
Task Name:
Develop a Recruitment Plan
Task Description:
Each campus has developed a recruitment
plan for the Credit ESL sequence.
At Mission del Paso, ESAL Coordinator
Tracy vonMaluski is the contact person for
the MdP recruitment plan. Our recruitment
plan includes outreach to the surrounding
public schools, parent centers at those
schools, community centers, Socorro
Community Education Department, Rio Vista
Community Center, and the Socorro and
Clint School District bilingual/ESL student
program teachers and administrators.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Measure:
I will compare number of visits from one
semester to another.
Data Source for Measure:
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Objectives
Planning Year(s):
2010 - 2011
Actual Completion Date:
03/11/2010
Objective Status:
New
Budget Account Number:
11000-55276
Person(s) Responsible:
Janine Rudnick
Planning - English Speaking and Listening
(ESAL) - VV - Recruitment of New Faculty
(2010-2011) - To recruit new quality faculty.
Planning Year(s):
2010 - 2011
Actual Completion Date:
02/22/2010
Objective Status:
Met
Budget Account Number:
11000-55277
Person(s) Responsible:
Andrea Rico-Elizondo
03/05/2012 11:45 AM
Measures & Standards and Baselines /
Strategies
Department/Area Report
Standard and Baseline:
By the end of Spring 2011, we want at least
50% of the students to visit/use the ESAL
lab. Baseline: The Lab is new, so the visit
rate is approximately .5%.
Results
Action & Follow-Up
Task Name:
Orientation to Students
Task Description:
Students will be given an orientation to the
ESAL labs in their classes. The Language
Lab will be promoted to the teachers, too, so
they can in turn encourage students to
attend.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Measure:
Recruitment of new quality faculty
Data Source for Measure:
Department/Area Report
Standard and Baseline:
3 new P/T faculty members will be recruited
for the ESAL discipline. Baseline: In Spring
2010 the ESAL discipline had 9 P/T faculty.
09/30/2011 - 2 (instead of 3) new P/T ESAL
faculty were recruited.
At this point, it is unknown as our English as a
Second Language program is currently being cut
back.
Progress:
Satisfactory
Action Plan Status:
0 - No Action Plan Necessary
Task Name:
Recruitment of New Faculty
Task Description:
Recruitment efforts of new quality faculty will
be intensified.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
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Objectives
Planning - Enrollment Managment Instructional Area Databases Area Plan
(2010-2011) - To continue to develop and
maintain the databases created by the
Enrollment Management Office for the use
of the Area of Instruction under the
supervision of the Vice-President of
Instruction, Dr. Dennis Brown. This
includes the improvement of databases with
the Dual Credit/Early College High School,
Distance Education, and Divisional
Instructional Offices (Deans' Offices). As
Banner, and curriculum change along with
requests for new data and analysis, so does
the need to maintain these databases.
Planning Year(s):
2010 - 2011
Actual Completion Date:
03/22/2010
Objective Status:
Met
Budget Account Number:
11000-52160
Person(s) Responsible:
Dale Hougham
Planning - Enrollment Managment Schedule Management Area Plan (20102011) - To maintain the management of the
schedule building process for the Area of
Instruction. To maintain the effectiveness of
schedule management in the offering of
Instructional credit sections for the
upcoming Academic Year. The Schedule
for any given term is created at a minimum
of nine (9) months in advance. Since this is
the first step in the process, it is important to
continue to develop and maintain the
process of schedule building.
03/05/2012 11:45 AM
Measures & Standards and Baselines /
Strategies
Measure:
The databases remain functional and up-todate for the programs within instruction.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Yes/No. Baseline: Databases are current
and functional.
Results
Action & Follow-Up
12/02/2011 - Yes. Databases are current and
functional.
Progress:
Satisfactory
Action Plan Status:
0 - No Action Plan Necessary
Task Name:
Maintain Communication between
Curriculum
Task Description:
Maintain communication between
Curriculum, Registrar, Distance Education,
and Dual Credit/Early College High School
offices to ensure changes which are made
are incorporated into the databases.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Measure:
The schedule building files are submitted to
the Registrar's Office for entry into Banner in
the appropriate timelines for the Fall, Spring,
and Summer terms.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Yes/No. Baseline: Deadlines for schedule
building files are met.
12/02/2011 - Yes. Deadlines for schedule building
files are met.
Progress:
Satisfactory
Action Plan Status:
0 - No Action Plan Necessary
Task Name:
Conduct Schedule Building Meetings
Task Description:
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Objectives
Measures & Standards and Baselines /
Strategies
Actual Completion Date:
03/22/2010
Objective Status:
Met
Budget Account Number:
11000-52160
Person(s) Responsible:
Dale Hougham
Continue to conduct schedule building
meetings with the Deans and forward
completed schedule to the Registrar's office
for entry into Banner. Incorporate any
changes in building the schedules into the
process of schedule building.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Planning - Fashion Technology - TM Apparel Design Hardware (2010-2011) Update the computer aided apparel design
hardware in order to meet the demands of
greater student use of the system.
Planning Year(s):
2010 - 2011
Measure:
New hardware will be purchased.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Hardware will meet demand. Baseline:
Current hardware is in disrepair.
Actual Completion Date:
03/10/2010
Objective Status:
New
Budget Account Number:
11000-55400
Person(s) Responsible:
Trish Winstead
Task Name:
Identify Needed Hardware
Task Description:
T. Winsted will identify needed hardware and
request funds.
Budget Impact:
Additional/New Funding Required
Projected Cost:
20000.0000
Planning - Fashion Technology - TM Fashion Laboratory (2010-2011) - Add more
printers/scanners to fashion laboratory.
Planning Year(s):
2010 - 2011
Measure:
New printers will be purchased.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
No Standard. There are currently not enough
printers/scanners.
Planning Year(s):
2010 - 2011
Actual Completion Date:
03/10/2010
Objective Status:
New
Budget Account Number:
11000-55400
03/05/2012 11:45 AM
Results
Action & Follow-Up
Task Name:
Request Funds
Task Description:
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Objectives
Person(s) Responsible:
Trish Winstead
Planning - Financial Aid Office - Automation
of Processes and Reports 2010-2011 Work with IT to automate more processes
and reports including use of Appworks
(UC4) to schedule financial aid and possibly
VA jobs.
Planning Year(s):
2010 - 2011
Measures & Standards and Baselines /
Strategies
Objective Status:
In Progress
Budget Account Number:
03/05/2012 11:45 AM
Action & Follow-Up
T. Winstead will identify printers and request
funds.
Budget Impact:
Additional/New Funding Required
Projected Cost:
4000.0000
Measure:
Jobs on calendar run according to schedule.
Elimination of failures to run appropriate
jobs.
Reduction in comp time.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Utilize UC4 for all jobs currently on master
calendar for financial aid and VA.
Objective Status:
In Progress
Budget Account Number:
Task Name:
11000-71120
Joint effort with IT
Person(s) Responsible:
Ines Lopez, Gloria Corona, Roberto Morrow Task Description:
Work with IT to become completely familiar
with UC4. Need to identify all financial aid
and possibly VA job/processes that can be
scheduled on UC4
Budget Impact:
Rollover/Maintain Current Funding
Planning - Financial Aid Office - Efficient
and Paperless Processes 2010-2011 Continue to evaluate procesess for
efficiency and possibility of making them
paperless.
Planning Year(s):
2010 - 2011
Results
Measure:
Timely processing of applications.
Earlier award notifications.
Reduction in postage costs
Data Source for Measure:
Department/Area Report
Standard and Baseline:
"Green" Office
More efficient office
09/26/2011 - Project still in progress. Continued
working with IT on getting "chains" for Appworks
(UC4) to be in place for possibly spring 2012.
New version will be available late October which
will allow for automating more processes/jobs.
Progress:
Satisfactory
Action Plan Status:
0 - No Action Plan Necessary
09/26/2011 - Office continues to look at processes
for efficiency and making them paperless.
Continued to make Entrance Counseling
registration process easier for student and more
efficient for loan staff as far as automatically
capping attendance and getting roster. Students
now receive a confirmation email with session
information.
Progress:
Satisfactory
Action Plan Status:
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Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
0 - No Action Plan Necessary
11000-71120
Person(s) Responsible:
Raul Lerma; Gloria Corona; Ines Lopez;
Roy Tuberville; Norma Urias; Frank Guerra
Planning - Financial Aid Office - Expansion
of Student Service Web Room 2010-2011 Work with IT and STS program to expand
ability for students to use Academic Labs
for Student Services to accommodate
increasing student traffic.
Planning Year(s):
2010 - 2011
Expected Completion Date:
08/31/2011
Objective Status:
In Progress
Budget Account Number:
11000-71120
Person(s) Responsible:
Linda Gonzalez, Daryle Hendry
03/05/2012 11:45 AM
Task Name:
"Green Office"
Task Description:
Reduce cost of printing and postage through
review of processes to make them more
efficient and paperless. Encourage students
to use on line tools.
Budget Impact:
No Funding Needed
Measure:
Increase in student useage.
Positive comments of visit to Web Room.
Repeat useage of on line options.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Assure room is adequately staffed and
trained.
Equipment is available and user friendly.
09/26/2011 - With cooperation of IT was able to
utilize STS student to assist at 7 student computer
labs during "peak" time before the beginning of
classes. Greatly helped to alleviate overflow
student traffic at VV Financial Aid Web Room.
Progress:
Satisfactory
Action Plan Status:
0 - No Action Plan Necessary
Task Name:
Joint effort between FA Office and
Admissions/Registrar's Office.
Task Description:
Cooperative effort to determine needs of
students and reason for increase in student
traffic. Once determined, efforts to put as
many processes on line and provide the
adequate space.
Budget Impact:
Additional/New Funding Required
Projected Cost:
20000.0000
Funding Justification:
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Objectives
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
Additional equipment, possible remodeling
costs and staffing.
Planning - Financial Aid Office - Expand
Imaging 2010-2011 - Expand use of
imaging for all areas especially VA
Planning Year(s):
2010 - 2011
Actual Completion Date:
01/29/2010
Objective Status:
Met
Budget Account Number:
11000-71120
Person(s) Responsible:
Roy Tuberville, Frank Guerra
Planning - Financial Aid Office - Customer
Service Improvement 2010-2011 - Seek
out methods/training to improve Customer
Service skills of all staff.
Planning Year(s):
2010 - 2011
Objective Status:
In Progress
Budget Account Number:
11000-71120
Person(s) Responsible:
Raul Lerma; Roy Tuberville; Ines Lopez
03/05/2012 11:45 AM
Measure:
Identify areas that need imaging capacities.
09/26/2011 - Office purchased additional
equipment to cover all Financial Aid and VA
Offices. All FA/VA Office staff have received
Data Source for Measure:
scanners and were trained in its use. As far as
Department/Area Report
documents almost 95% paperless now.
Standard and Baseline:
Progress:
Purchase necessary equipment and provide Satisfactory
training.
Action Plan Status:
0 - No Action Plan Necessary
Task Name:
100% Imaging
Task Description:
Assure all areas of the office are capable of
imaging documents. This goal will include
the VA area.
Budget Impact:
Additional/New Funding Required
Projected Cost:
13000.0000
Funding Justification:
New equipment and upgrade on current
equipment. Includes maintenance.
Measure:
Reduction of student complaints.
High morale.
Positive office image by community.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Seek training through electronic means such
as webinars.
Presentations by trained professionals.
09/26/2011 - On going training on Customer
Service include a webinar all student services was
invited to attend as well as office annual staff
meeting (retreat). Saw decline student
complaints.
Progress:
Satisfactory
Action Plan Status:
0 - No Action Plan Necessary
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Objectives
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
Task Name:
Provide Excellent Customer Service
Task Description:
Seek ways through electronic and personal
means to train staff on providing exemplary
customer service. The goal is to make the
Finacial Aid Office the example for all other
offices.
Budget Impact:
Rollover/Maintain Current Funding
Planning - Financial Aid Office - Reduce
Manual Workload 2010-2011 - Evaluate
processes to improve efficiency while
reducing manual workload.
Planning Year(s):
2010 - 2011
Objective Status:
In Progress
Budget Account Number:
11000-71120
Person(s) Responsible:
Raul Lerma; Roy Tuberville; Ines Lopez;
Gloria Corona; Norma Urias; Frank Guerra
Measure:
An increase and expansion of BANNER
applications.
Automation of more processes in FA and
VA.
Reduction in comp time/overtime
Data Source for Measure:
Department/Area Report
Standard and Baseline:
BANNER access and training need to be
available to FA staff to reduce dependency
on IT.
09/26/2011 - Conducted regularly scheduled
meetings with IT. Continued to work with IT on
reports for VA and Scholarships as well as
Appworks to automate daily processes. Still need
to work with IT on what other BANNER
applications FA can be given access to run own
jobs done currently only by IT.
Progress:
Satisfactory
Action Plan Status:
0 - No Action Plan Necessary
Task Name:
Automate Processes
Task Description:
Evaluate processes in order to streamline
and automate as many of them as possible.
Utilize BANNER and any other available
system such as UC4 to reduce and or
eliminate manual work.
Budget Impact:
Rollover/Maintain Current Funding
Planning - Fire Technology - VV - No. of
03/05/2012 11:45 AM
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Objectives
Graduates (2010-2011) - Increase the
number of graduates within the discipline.
Planning Year(s):
2010 - 2011
Expected Completion Date:
08/22/2011
Actual Completion Date:
12/09/2011
Objective Status:
In Progress
Budget Account Number:
11000-55387
Person(s) Responsible:
Richard Bahena
Measures & Standards and Baselines /
Strategies
Measure:
15/<10 in a three year period.
Data Source for Measure:
Program Review Data
Standard and Baseline:
15/<10 in a three year period. Baseline:
62%.
Results
Action & Follow-Up
Task Name:
Encourage Students
Task Description:
Will continue to encourage and guide
students to achieve their goals.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Task Name:
Track students in completing certificates and
degrees within the discipline
Task Description:
Evaluate the courses needed by the
students to complete certificates and
degrees by developing a questionnaire of
those students who are needing specific
classes.
Promote faculty and counselor intervention
each semester to determine student needs.
Budget Impact:
No Funding Needed
Planning - Fire Technology - VV - Student
Success (2010-2011) - Monitor the student
success/employment within the industry.
Planning Year(s):
2010 - 2011
Expected Completion Date:
12/01/2011
03/05/2012 11:45 AM
Measure:
Employer/student surveys.
Data Source for Measure:
Student Related Data
(Tracking/Performance)
Standard and Baseline:
Above 90%. Baseline: 96%.
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Objectives
Measures & Standards and Baselines /
Strategies
Actual Completion Date:
12/09/2011
Objective Status:
In Progress
Budget Account Number:
11000-55387
Person(s) Responsible:
Richard Bahena
Task Name:
Tracking
Task Description:
The discipline will internally track student
success with employment with the local
stakeholders thru surveys and e-mail.
Funding Justification:
Student success with the discipline.
Budget Impact:
Additional/New Funding Required
Planning - Foreign Language - VV - Course
Materials Development (2010-2011) - A. To
identify short stories in the WEB in order to
use them in the classroom.
B. To develop ancillary materials (i.e.
exercises) for Objective A.
Planning Year(s):
2010 - 2011
Expected Completion Date:
09/01/2011
Actual Completion Date:
09/01/2011
Objective Status:
Met
Budget Account Number:
11000-55190
Person(s) Responsible:
Fidel de Leon
Measure:
Objectives will be met when the short stories
and the materials are completed and offered
to the students.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
To use inexpensive discipline-developed
instructional materials for classroom
instruction. Baseline: No materials have yet
been developed.
Planning - Geology -VV - Hire Full-Time Lab
Assistant (2010-2011) - To hire a full-time
lab assistant for the Geology discipline.
Planning Year(s):
2010 - 2011
Measure:
Full-time Geology Lab Assistant will be hired
during 2010-2011 academic year.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Full-time Lab Assistant is needed to set
Actual Completion Date:
03/10/2010
03/05/2012 11:45 AM
Results
Action & Follow-Up
Task Name:
Develop Materials
Task Description:
The discipline faculty will develop these
materials.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
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Objectives
Objective Status:
New
Budget Account Number:
11000-55340
Person(s) Responsible:
Dr. Suliman Abushagur
Measures & Standards and Baselines /
Strategies
Action & Follow-Up
up/assist with Geology labs; there are more
than 30 Geology labs at Valle Verde.
Baseline: Currently, there is no full-time lab
assistant in the Geology discipline.
Task Name:
Submit Request
Task Description:
Request will be submitted for the 2010-2011
budget year.
Budget Impact:
Additional/New Funding Required
Projected Cost:
24000.0000
Planning - Government - MDP - Conference
in Las Vegas (2010 - 2011). - Attend
conference in Las Vegas
Planning Year(s):
2010 - 2011
Expected Completion Date:
08/31/2011
Actual Completion Date:
08/31/2011
Objective Status:
Met
Budget Account Number:
11000Person(s) Responsible:
Blayne Primozich
Measure:
Acquire knowledge and make a million
dollars.
Data Source for Measure:
Focus Group
Standard and Baseline:
Make over a million dollars.
Planning - Government - NW - Government
NWC-Enhancing and Diversifying
Classroom Tools and Instruction (20102011) - To diversify and improve methods of
instructional delivery.
Measure:
Offer more courses that make use of latest
technological and qualitative tools.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
03/05/2012 11:45 AM
Results
12/03/2010 - I attended the conference and I
made $1,200,000 for the district.
Progress:
Satisfactory
Action Plan Status:
0 - No Action Plan Necessary
Task Name:
Attend Conference
Task Description:
Make a trip to Las Vegas.
Funding Justification:
Acquire knowledge and make a million
dollars for the college.
Budget Impact:
Additional/New Funding Required
Projected Cost:
20000.0000
10/20/2011 - Three more sections of Government
courses were added and more instructors are now
using smart classrooms, Blackboard, Smartstart
and the Connect system.
Progress:
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Objectives
Planning Year(s):
2010 - 2011
Expected Completion Date:
08/31/2010
Actual Completion Date:
01/28/2011
Objective Status:
Met
Budget Account Number:
11000-55298
Person(s) Responsible:
Daniel Gutierrez
Planning - Government - VV - GOVT
Discipline Web Page (2010-2011) - The
development and launch of a Web Page for
the GOVT discipline to inform students,
other college depts., and the public.
Planning Year(s):
2010 - 2011
Actual Completion Date:
02/22/2010
Objective Status:
Met
Budget Account Number:
11000-55295
Person(s) Responsible:
Sue Pratt
03/05/2012 11:45 AM
Measures & Standards and Baselines /
Strategies
Increase number of students exposed to
state-of-the-art tools and advanced
methodologies. Baseline: We currently offer
one video conference course and have no
instructors trained on Blackboard.
Results
Action & Follow-Up
Satisfactory
Action Plan Status:
0 - No Action Plan Necessary
10/20/2011 - Some instructors are now actively
using several advanced technologies which
include smart classrooms, Blackboard, Smartstart
and McGraw-Hill's Connect system.
Progress:
Satisfactory
Action Plan Status:
0 - No Action Plan Necessary
Task Name:
Train Existing Personnel
Task Description:
Train existing personnel in state-of-the-art
methods/technologies and hire new
personnel with same skills.
Budget Impact:
No Funding Needed
Measure:
The completion of the GOVT discipline web
page with information about discipline and
links to other college resources.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Launch of GOVT web page to EPCC website
addition of significant related information and
links to other academic resources. Baseline:
Currently, no district-wide website exists for
government.
09/30/2011 - Move GOVT discipline webpage from
concept through development to launch.
Rough drafts exist; distribute among full-time and
adjunct GOVT faculty for review and feedback;
edit, as appropriate; then launch.
Maintenance of the GOVT webpage must remain
timely and appropriately respresent the
professionalism of the discipline.
Progress:
Satisfactory
Action Plan Status:
0 - No Action Plan Necessary
Task Name:
Complete and Preview
Task Description:
Have committee complete and preview
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Objectives
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
website for submission to EPCC.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Planning - Government - VV - GOVT
Discipline Plan (2010-2011) - Increase
number of Full-time Faculty.
Planning Year(s):
2010 - 2011
Actual Completion Date:
02/22/2010
Objective Status:
Met
Budget Account Number:
11000-55295
Person(s) Responsible:
Sue Pratt
Measure:
Insure that 1 FT Tenure Track faculty
position is filled this year and determine
future development.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Meet needs of growing student population.
Baseline: Currently 4 FT faculty Tenure
Track; have hired FT lecturer for 1 year in
the past year and full-time lecturer for a
semester based on critical need of discipline
to serve students.
09/30/2011 - 2 full-time GOVT tenure track were
hired this fall semester. One position for MDP
Campus and One position for TM Campus.
Progress:
Satisfactory
Action Plan Status:
0 - No Action Plan Necessary
Task Name:
Hire and Seek Funding
Task Description:
Interview and hire new part-timers and seek
funding for full-time.
Budget Impact:
Additional/New Funding Required
Planning - Grants Management - External
Funding Plan/Report (2009-2011) - Develop
a comprehensive EPCC priority external
funding plan.
Planning Year(s):
2009 - 2010
2010 - 2011
Expected Completion Date:
08/31/2011
Objective Status:
Met
03/05/2012 11:45 AM
Measure:
Priority external funding plan developed and
reported to Cabinet at least four times per
year.
Data Source for Measure:
External Report
Standard and Baseline:
Grant proposals and awards will be in line
with the established external fund plan which
is consistent with the College's strategic
plan, mission and vision for current and
future development. Plan to be reviewed by
08/04/2010 - External funding plan developed and
provided for cabinet use at least quarterly.
Progress:
Satisfactory
Action Plan Status:
0 - No Action Plan Necessary
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Objectives
Budget Account Number:
11000-32200
Person(s) Responsible:
Al Lawrence
Planning - Grants Management - Grant
Development Workshops (2010-2011) Provide grant development workshops (One
Fall and one Spring) for faculty and staff on
a mid-semester basis as a follow up to
regular presentations provided at faculty
development.
Planning Year(s):
2010 - 2011
Actual Completion Date:
03/12/2010
Objective Status:
Met
Budget Account Number:
11000-32200
Person(s) Responsible:
Al Lawrence
03/05/2012 11:45 AM
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
President and Cabinet. Baseline:
Development of a priority external funding
plan: available funding; applications in
progress; and applications filed.
Task Name:
Develop an EPCC External Funding
Priorities Plan
Task Description:
Based on identification of funding needs.
Priorities established by the College
President, Vice-Presidents, Deans, faculty,
and staff. The Office of Grants Management
will develop an "EPCC External Funding
Priorities Plan and Report" for review by the
Cabinet for information and input at least
quarterly.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Measure:
No less than two workshops will be
scheduled and provided during the semester
in addition to regular faculty development
workshops.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Plan to achieve greater faculty awareness
and involvement in grant development
whether individually or as part of a team.
Baseline: Through regular Faculty
Development workshops, there is a group
faculty and staff who regularly work on
grants; and we will increase the number by
targeting new faculty (10 per semester).
08/04/2010 - Workshops sessions held during
Faculty Development week in Spring and Fall
semesters. Good attendance at each workshop
and participants track via training repository
database and sign in sheets.
Progress:
Satisfactory
Action Plan Status:
0 - No Action Plan Necessary
Task Name:
Marketing Announcements
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Objectives
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
Task Description:
Recruitment throughout the District by word
of mouth and Marketing Announcements.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Planning - Health Information Technology RG - Program Accreditation (2010 - 2011). Maintain national accreditation of Program
through CAHIIM. (2010-2011)
Planning Year(s):
2010 - 2011
Expected Completion Date:
08/31/2011
Objective Status:
Met
Budget Account Number:
11000-55143
Person(s) Responsible:
J. Garrison
Task Name:
1.
Task Description:
Pay annual accreditation fee.
Budget Impact:
Rollover/Maintain Current Funding
10/07/2011 - Annual accreditation fee was
submitted/processed.
Progress:
Satisfactory
Action Plan Status:
0 - No Action Plan Necessary
10/07/2011 - Accreditation fee paid to
AHIMA/CAHIIM.
Progress:
Satisfactory
Action Plan Status:
0 - No Action Plan Necessary
Task Name:
2.
Task Description:
Submit Program Assessments when
scheduled.
Budget Impact:
No Funding Needed
Task Name:
3.
Task Description:
Adhere to accreditation guidelines, per
CAHIIM requirements.
Budget Impact:
No Funding Needed
10/07/2011 - Program assessments completed
and submitted in March, as scheduled.
Progress:
Satisfactory
Action Plan Status:
0 - No Action Plan Necessary
Planning - Health Professions & Related
Sciences - RG - Plan, develop and offer
Dual credit courses to Independent School
03/05/2012 11:45 AM
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Objectives
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
Districts (2010 - 2012). - CCTE and Austin
HS to be offered HPRS1205, Medical Law
and Ethics for the first time in Spring 2011
as an online course.
In addition HPRS1208 has been developed
and will be offered at Silva Magnet HS as
traditional classroom dual credit course.
Planning to offer these and other courses to
other Independent School Districts is
ongoing.
Planning Year(s):
2010 - 2011
2011 - 2012
Expected Completion Date:
05/07/2012
Objective Status:
New
Budget Account Number:
55115
Person(s) Responsible:
Elaine Olsakovsky/ HPRS Coordinator
Planning - Heating, Ventilation & Air
Conditioning - ATC - Skelton House (20102011) - To build skelton house for students
so they can practice installations.
Planning Year(s):
2010 - 2011
Actual Completion Date:
02/20/2010
Objective Status:
New
Budget Account Number:
11000-55416
Person(s) Responsible:
Manny Torres
03/05/2012 11:45 AM
Measure:
Skelton built.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Skelton built and in use. Baseline: No current
structure.
Task Name:
Build House.
Task Description:
Ask EPCC constuction program to build
house.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
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Objectives
Planning - History - NW - History NWC New
and Diversified Offerings in History (20102012) - To increase and diversify methods
for instructional presentations.
Planning Year(s):
2010 - 2011
2011 - 2012
Actual Completion Date:
03/12/2010
Objective Status:
In Progress
Budget Account Number:
11000-55293
Person(s) Responsible:
Manfred Silva
Measures & Standards and Baselines /
Strategies
Measure:
Offer additional methods using latest
technology.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Increase student enrollment in History
offerings. Baseline: Increase online
offerings in U.S. History and world History by
50%.
Action & Follow-Up
02/15/2012 - Successfully met increased offerings
in both World and U.S. History
Progress:
Satisfactory
Action Plan Status:
0 - No Action Plan Necessary
Task Name:
Student Needs
Task Description:
Assessment of student needs and develop
those required changes and additions.
Budget Impact:
No Funding Needed
Planning - History - RG - Conference in Las
Vegas (2010 - 2011). - Conference for
History Professors
Planning Year(s):
2010 - 2011
Expected Completion Date:
08/31/2011
Objective Status:
New
Budget Account Number:
11000Person(s) Responsible:
Mark Norbeck
Measure:
Doubled my knowledge
Data Source for Measure:
Committee Recommendation
Standard and Baseline:
50% of professors double their knowledge
Planning - History - VV - Additional FT
Faculty Member (2010-2011) - Hire one
New Full-Time Tenure Track Faculty
Member.
Measure:
Insure the FT Faculty is filled.
Data Source for Measure:
Department/Area Report
03/05/2012 11:45 AM
Results
Task Name:
History Conference
Task Description:
Jeffersonian democracy
Funding Justification:
mandatory continuing education
Budget Impact:
Additional/New Funding Required
Projected Cost:
5000.0000
09/27/2011 - Action denied.
Progress:
Satisfactory
Action Plan Status:
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Objectives
Planning Year(s):
2010 - 2011
Actual Completion Date:
02/22/2010
Objective Status:
Not Met
Budget Account Number:
11000-55290
Person(s) Responsible:
Richard Baquera
Planning - History - VV - Provide Tutoring in
History (2010-2011) - Provide effective
tutoring History for any EPCC student who
needs it.
Planning Year(s):
2010 - 2011
Actual Completion Date:
02/22/2010
Objective Status:
In Progress
Budget Account Number:
11000-55290
Person(s) Responsible:
Richard Baquera
Planning - Human Resources Development
- Staff Training and Development (20102011) - Facilitate two staff development
programs per month.
Planning Year(s):
2010 - 2011
Actual Completion Date:
03/05/2012 11:45 AM
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
0 - No Action Plan Necessary
Standard and Baseline:
Increase number of FT Faculty by one.
Baseline: Currently have 4 Tenure, 2
Probationary and 1 Lecturer.
Task Name:
Out-to-get New Full-time Faculty
Task Description:
With budget adoption position will be filled.
Budget Impact:
Additional/New Funding Required
Measure:
Work with Tutorial Services to provide this
for students.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Availability of History tutoring for students.
Baseline: Students have been requesting
History tutoring.
09/27/2011 - In Progress/Not completed.
Progress:
Satisfactory
Action Plan Status:
1 - Action Plan Needed
Task Name:
How to help HIST students.
Task Description:
Survey student needs and discipline will
work with Tutorial Services.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Measure:
Twenty four 3 1/2 hour sessions to 70
percent of EPCC employees.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
600 EPCC employees. Baseline: 70 Percent
of EPCC employees.
10/18/2011 - Facilitated 31 workshops to 433
employees.
Progress:
Satisfactory
Action Plan Status:
0 - No Action Plan Necessary
08/31/2011 - Facilitated 31 workshops to 433
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Objectives
08/31/2011
Objective Status:
Met
Budget Account Number:
11000-52149
Person(s) Responsible:
Alex Hernandez
Planning - Human Resources Development
- Effective Management Series (2010-2011)
- Facilitate two staff development programs
per month for supervisors.
Planning Year(s):
2010 - 2011
Actual Completion Date:
08/31/2011
Objective Status:
Met
Budget Account Number:
11000-52149
Person(s) Responsible:
Alex Hernandez
Planning - Human Resources Development
- Annual Staff Retreat (2010-2011) 03/05/2012 11:45 AM
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
employees.
Progress:
Satisfactory
Action Plan Status:
0 - No Action Plan Necessary
Task Name:
Training
Task Description:
Develop a training schedule. Announce
sessions via e-mail. Coordinate with media
and conference room availability. Roll out
training session/s.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Measure:
Twelve four 3 hour sessions to 20 percent of
EPCC supervisors.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
42 EPCC supervisors. Baseline: 20 percent
of EPCC supervisors.
10/18/2011 - Conducted nine, 3 hours sessions of
the Effective Management Series to 121
supervisors.
Progress:
Satisfactory
Action Plan Status:
0 - No Action Plan Necessary
Task Name:
Training
Task Description:
Develop a training schedule. Announce
sessions via e-mail. Coordinate with media
and conference room availability. Roll out
training session/s.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Measure:
One three day event for 60 EPCC
08/31/2011 - Facilitated one offsite educational
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Objectives
Facilitate one off site educational training
experience.
Planning Year(s):
2010 - 2011
Actual Completion Date:
04/11/2011
Objective Status:
Met
Budget Account Number:
11000-52149
Person(s) Responsible:
Alex Hernandez
Measures & Standards and Baselines /
Strategies
employees.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
60 EPCC employees. Baseline: Analysis of
Program Evaluations.
Results
Action & Follow-Up
staff training to 60 employees.
Progress:
Satisfactory
Action Plan Status:
0 - No Action Plan Necessary
Task Name:
Training
Task Description:
Develop a training schedule. Announce
sessions via e-mail. Coordinate with media
and conference room availability. Roll out
training session/s.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Planning - Human Resources, Risk
Management, & Safety - Reclassification
Project (2010 - 2011). - Conduct a district
wide evaluation of job descriptions for title,
grade and classification status
Planning Year(s):
2010 - 2011
Expected Completion Date:
03/11/2011
Objective Status:
New
Budget Account Number:
11000-71000
Person(s) Responsible:
Liz Ryan, Nora Servin, Melissa Laibinis
Planning - Information Technology Systems
- VV - Information Technology Systems
Discipline (2010-2011) - All of the degree
plans and certificates should be reviewed
by the discipline at least once this year.
03/05/2012 11:45 AM
Measure:
11/02/2011 - The ITSC Discipline reviewed the
The Instructional Coordinator(s) will keep a plans for the upcoming 2 year catalog cycle. We
written record of the progression of this plan. removed a course from the Programming Degree.
We also created a Health Technology certificate.
Standard and Baseline:
All four degrees and associated certificates Progress:
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Objectives
Planning Year(s):
2010 - 2011
Actual Completion Date:
03/12/2010
Objective Status:
New
Budget Account Number:
11000-55215
Person(s) Responsible:
Charles Crawford
Planning - Institutional and Community
Planning (Testing Unit) - Budget Head
Training (2010 - 2013). - Train budget
heads on how to use new software.
Planning Year(s):
2010 - 2011
2011 - 2012
2012 - 2013
Actual Completion Date:
10/14/2010
Objective Status:
In Progress
Budget Account Number:
11000-55000
Person(s) Responsible:
Ralph Silva
03/05/2012 11:45 AM
Measures & Standards and Baselines /
Strategies
will be reviewed and approved by a majority
vote in the discipline meetings. Baseline:
The degrees and certificates have not been
reviewed in several years.
Results
Action & Follow-Up
Satisfactory
Action Plan Status:
0 - No Action Plan Necessary
Task Name:
Monthly Discipline Meetings
Task Description:
The Instructional Coordinator(s) will present
the various degrees and certificates for
review as an agenda item during the
disciplines monthly discipline meetings.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Measure:
Have everyone trained.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
No training was needed before. All budget
heads should know how to use software by
the end of this academic year.
Measure:
Effectiveness of training.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
See how well the training went with a follow
up servey on how effective we were.
Task Name:
Training
Task Description:
Have multiple days of training for budget
heads to attend.
Budget Impact:
No Funding Needed
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Objectives
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
08/31/2011 - The first pilot round of SLO results
were entered into the TracDat system, and the first
complete round of SLO results for the initial twoyear cycle (ended August 31, 2011) were entered
into the TracDat system. All information was
cross-checked by the SLO facilitators, and faculty
throughout the District were trained in how to enter
their SLO information into TracDat.
Progress:
Satisfactory
Action Plan Status:
2 - Action Plan Documented
08/31/2011 - Training in SLO input
for faculty representatives will
continue throughout 2011-2012, and
into 2012-2013. New
representatives and faculty
discipline coordinators will be
provided technical assistance by the
Planning Office and Assessment
Programs Manager to ensure faculty
is skilled and comfortable using the
online system.
08/31/2011 - All District Area Effectiveness Plans
were input into TracDat system for academic year
2009-2010, and in academic year 2010-2011,
training was provided District-wide for faculty and
staff on use of the system for planning. Follow-up
08/31/2011 - Work will continue in
2011-2012 and 2012-2013 to
increase faculty and staff comfort
level with the software, encourage
timely input of results, and to train
Projected Cost:
0.0000
Planning - Institutional and Community
Planning Department - TracDat Student
Learning Outcome Data Input & System
Implementation (2010-2011) - Oversee
input of data for Student Learning
Outcomes (SLOs) for accreditation
purposes & work with Manager of
Assessment Programs, to ensure full
system implementation.
Planning Year(s):
2010 - 2011
Actual Completion Date:
08/31/2011
Objective Status:
Met
Budget Account Number:
11000-33010
Person(s) Responsible:
Dr. Dolores Gross
Planning - Institutional and Community
Planning Department - Area Effectiveness
Planning Migration to TracDat Software
(2010-2011) - Work to ensure that EPCC
Area Effectiveness Plans (annual
03/05/2012 11:45 AM
Measure:
Input of SLOs- from first, second, and thirdyear implementation of Student Learning
Outcomes.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
At least three years of SLO data by end of
2010-2011 inputted into TracDat data
tracking software and accessible to
academic faculty within the disciplines.
Baseline: Initial upload of disciplines and
courses into Trac Dat is taking place at end
of FY '09-2010, as well as first round of
Student Learning Outcomes; second year
SLOs should be completed & inputted by
end of summer 2010.
Task Name:
Inputting SLOs
Task Description:
Work with staff to include new Manager of
Assessment Programs, the SLO faculty
coordinator, and faculty participating in the
development and inputting of SLOs in the
completion of inputting SLOs into the
TracDat data tracking software.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Measure:
Design method to input all budget heads &
academic instructional coordinators into
system, & the input of 2010-2011 plans into
TracDat software.
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Objectives
operational plans) are captured and
inputted into new TracDat software.
Planning Year(s):
2010 - 2011
Expected Completion Date:
08/31/2011
Actual Completion Date:
08/31/2011
Objective Status:
Met
Budget Account Number:
11000-3010
Person(s) Responsible:
Dr. Dolores Gross
Measures & Standards and Baselines /
Strategies
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Area Effectiveness Plans input into TracDat
Software; with Reports and Report formats
needed for data reporting designed and built
into system. Baseline: Area Effectiveness
Plans have been tracked using ACCESS
database for several fiscal years. For the
2010-2011, plans were captured via
hardcopy or MS Word forms during software
transition.
Measure:
Design method to input all budget heads &
academic instructional coordinators into
system, & the input of 2010-2011 plans into
TracDat software.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Work to see if TracDat can be programmed
to perform basic calculations such as # of
plans addressing each District Goal, etc.
Baseline: Area Effectiveness Plans have
been tracked using ACCESS database for
several fiscal years. For the 2010-2011,
plans were captured via hardcopy or MS
Word forms during software transition.
Results
Action & Follow-Up
was provided via trainings at each campus and in
faculty development sessions, as well as via
individual hands-on sessions for budget heads
and faculty instructional coordinators. All areas
headed by budget heads and instructional
disciplines were input into TracDat and made
available for use in planning and assessing
results.
Progress:
Satisfactory
Action Plan Status:
2 - Action Plan Documented
new system users as needed to
ensure an accurate and timely
reporting of plans and results.
Task Name:
Reports and Training on TracDat
Task Description:
Learn all strengths & limitations of software.
Design desired reports & identify all new
academic instructional coordinators & budget
heads & their administrative assistants that
will need file permission into system. Work
with staff to import whatever electronic plan
information is available into TracDat &
Conduct training sessions for budget heads
03/05/2012 11:45 AM
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Objectives
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
02/27/2012 - Work continued throughout 20102011 with faculty and area budget heads to ensure
results were entered into TracDat system for
District-wide tracking and reporting purposes. It
was determined that currently the software cannot
perform calculations, but that using Summary
Reports was helpful for monitoring and reporting
purposes. Work will continue throughout 20112012 to refine Assessments (Results) and reports
reflecting District-wide results.
Progress:
Satisfactory
Action Plan Status:
2 - Action Plan Documented
02/27/2012 - Continue faculty and
staff training and provided
individulized support throughout
2011-2012 and 2012-2013 to assist
District personnel in tracking and
reporting their progress. Continue
working toward enhanced and
improved reporting tools via the
TracDat software.
and faculty personnel on system.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Planning - Institutional and Community
Planning Department - Assessment of Area
Effectiveness Plans Migration to TracDat
Software (2010-2011) - Work to ensure that
EPCC annual Assessment of Area
Effectiveness Plans (annual operational
plans) is conducted and a system designed
to capture assessments in new TracDat
software
Planning Year(s):
2010 - 2011
Expected Completion Date:
01/31/2012
Actual Completion Date:
02/29/2012
Objective Status:
Met
Budget Account Number:
11000-33010
Person(s) Responsible:
Dr. Dolores Gross
Measure:
Design method to input Assessments into
TracDat sofware & work to see if
calculations from Assessments can be
performed by software.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Assessment of Area Effectiveness Plans
input into TracDat software; with Reports &
Report formats needed for data reporting
designed & built into system. Work to see if
calculations such as # and % of plans Met,
Not Met, Withdrawn, In-Progress & Expected
Completion Dates can be tracked via
software. Baseline: Assessments of Area
Effectiveness plans have been tracked using
ACCESS databases for several fiscal years.
For the 2010-2011, plans were captured via
hardcopy or MS Word forms during software
transition.
Task Name:
TracDat Inputting
Task Description:
Emphasize importance of capturing
operational assessment information to
college personnel & conduct training
sessions for budget heads & faculty
instructional coordinators. Design desired
new assessment reports for use by college
decision-makers. Work with staff to import
whatever electronic assessment information
is available into TracDat. Oversee input of
03/05/2012 11:45 AM
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Objectives
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
08/31/2011 - Training opportunities were provided
for District faculty and staff via Faculty
Development week in the Spring and Fall
semesters, as well as via sessions with individual
College areas. In addition faculty and staff in need
of technical assistance with either content or
software were provided support by the Planning
Office staff to ensure that all appropriate personnel
were knowledgeable of the Planning process and
software for tracking and reporting purposes.
Progress:
Satisfactory
Action Plan Status:
2 - Action Plan Documented
08/31/2011 - Training will continue
with area budget heads and faculty
instructional coordinators to ensure
competency and use of TracDat
software for monitoring and tracking
plans and results. The Planning
Office will continue to present
sessions in conjunction with the
Budget Office for area budget heads
each academic year, as well as
provide sessions for major areas of
the College and at Faculty
Development week twice annually.
information.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Planning - Institutional and Community
Planning Department - Training on Planning
& Assessment using New Software (20102011) - Plan and execute training
opportunities for faculty and staff to gain
hands-on experience inputting their
Planning, Assessment, Program Review,
and Student Learning Outcomes
information into TracDat software.
Planning Year(s):
2010 - 2011
Expected Completion Date:
08/31/2011
Actual Completion Date:
08/31/2011
Objective Status:
Met
Budget Account Number:
11000-33010
Person(s) Responsible:
Dr. Dolores Gross
03/05/2012 11:45 AM
Measure:
Multiple trainings held throughout fiscal year
for employee groups conducting Planning
and Assessment to use and gain further
training in concepts of Planning and
Assessment, as well as software usage.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
At least two major training opportunities each
semester for employees to Plan, Assess,
and work with software in a training
environment. Baseline: Current training is
provided on a case-by-case basis, working
with new budget heads, academic
instructional coordinators as they become
coordinators, and periodic offerings at faculty
development.
Task Name:
College-Wide Participation
Task Description:
Encourage budget heads, Deans &
academic instructional coordinators, as well
as administrative assistants to Deans to
participate actively in preparing their
Planning and Assessment documents using
training opportunities on software as a
vehicle to increase college-wide
participation.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
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Objectives
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
08/31/2011 - The Planning Office conducted
multiple focus groups and provided qualitative
research support for EPCC programs and
projects. Among the programs assisted, the EPCC
summer bridge program, Project Dream, was
assisted with focus groups at each campus site-with an outcomes report prepared and provided to
program administrators. In addition, the Planning
Office provided research support to the Quality
Enhancement Plan Task Force and provided a
training in focus group process for Task Force
members and members of Student Leadership
and Campus Life. The Planning office assited the
EPCC Diversity program in its program planning
efforts, the Green Campus Committee,
coordinated the District United Way campaign and
assisted in the EPCC Literary Fiesta planning.
Progress:
Satisfactory
Action Plan Status:
2 - Action Plan Documented
08/31/2011 - The Planning Office
will continue to provide qualitative
research support, as needed, to
EPCC programs and projects, and
assist in District-wide program
planning efforts.
Task Name:
Follow-Up and Support
Task Description:
Continue to provide follow-up & support in
development of plans & assessments & with
software support.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Planning - Institutional and Community
Planning Department - Community Planning
& Qualitative Research (2010-2011) Provide community planning support for
EPCC programs & department in their
planning efforts. Assist with focus groups &
qualitative research as needed.
Planning Year(s):
2010 - 2011
Expected Completion Date:
08/31/2011
Actual Completion Date:
08/31/2011
Objective Status:
Met
Budget Account Number:
11000-33010
Person(s) Responsible:
Dr. Dolores Gross
Measure:
Successful completion of planning initiatives
in support of EPCC programs or qualitative
research support.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
At least two major initiative providing
progammatic planning support or qualitative
research support. Baseline: Currently
conduct several large planning initiatives and
focus group qualitative research projects
each fiscal year.
Task Name:
Planning and Focus Group
Task Description:
Conduct planning sessions, identify & train
facilitators, prepare stuctured questions,
secure needed facilities & materials, and
conduct focus group research as needed.
03/05/2012 11:46 AM
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Objectives
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
11/08/2011 - The Institutional Effectiveness
Committee will be consulted in Fall 2011 on
whether to re-structure the committee.
Progress:
Unsatisfactory
Action Plan Status:
1 - Action Plan Needed
11/08/2011 - The I.E. office will
assist in streamlining the process.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Task Name:
Planning Sessions and Research
Task Description:
Work with College administratiors, budget
heads and progam personnel to assist them
in their planning efforts-to include planning
sessions and focus group research or other
progam research efforts to gain useful data
about their program effectiveness.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Planning - Institutional Effectiveness Reconstitution of the Institutional
Effectiveness Committee (2010-2011) Reconstituting the Institutional Effectiveness
Committee so that the committee can
facilitate the pre-planning aspect of Area
Effectiveness Planning.
Planning Year(s):
2010 - 2011
Expected Completion Date:
09/30/2011
Objective Status:
In Progress
Budget Account Number:
11000-34000
Person(s) Responsible:
Dr. Ron Stroud
Measure:
The reconstitution of the Institutional
Effectiveness Committee to include new
membership categories so that the
committee can further the pre-planning
portion of the Area Effectiveness Planning
process.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Completion of the restructuring by August
31, 2011. Baseline: The Institutional
Effectiveness Committee as it is currently
configured is unsuited to facilitate Area
Effectiveness Pre-planning because of its
uncertain membership and short terms of
service.
Task Name:
Consultation with the Institutional
Effectiveness Committee chair and
members.
03/05/2012 11:46 AM
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Objectives
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
11/08/2011 - The I.E. office has worked with Vice
President of Research & Development to finalize
revised policies and procedures.
Progress:
Unsatisfactory
Action Plan Status:
1 - Action Plan Needed
11/08/2011 - The I.E. office will post
the revised documents during
Spring 2012.
11/08/2011 - The I.E. office worked with the office
of Institutional Research to incorporate the data
into the 2011-2012 report.
11/08/2011 - The report will be
published in November, 2011.
Task Description:
The IE Office will consult with the chair of the
Institutional Effectiveness Committee and its
members to reorganize the committee as
needed so that the committee can meet as
frequently as needed and can sustain the
charge of facilitating the pre-planning of Area
Effectiveness Plans while also addressing
the concerns of the Campus/Site IE Teams
with respect to facilities improvements.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Planning - Institutional Effectiveness Policy and Procedure Review (2010-2011) The IE Office will review Board Policies and
College Procedures to recommend
corrections and consolidations.
Planning Year(s):
2010 - 2011
Expected Completion Date:
08/31/2012
Objective Status:
In Progress
Budget Account Number:
11000-34000
Person(s) Responsible:
Dr. Ron Stroud
Measure:
Whether the review is completed.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
The documents will be reviewed by August
31, 2012. Baseline: The Board Policies and
College Procedures have not been
thoroughly reviewed since 1996.
Planning - Institutional Effectiveness Restoring Graduate Survey and Faculty
Development to Program Review (2010-
Measure:
Whether the Graduate Survey and the
Faculty Development data are re-
03/05/2012 11:46 AM
Task Name:
Reviewing policies and procedures on the
College web page
Task Description:
The policies and procedures will be reviewed
and deficiencies and suggestions for
consolidation will be noted.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
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Objectives
2011) - Using improved data gathering to
re-incorporate the Graduate Survey and the
Faculty Development participation into the
Program Review Report
Planning Year(s):
2010 - 2011
Expected Completion Date:
09/30/2011
Objective Status:
In Progress
Budget Account Number:
11000-34000
Person(s) Responsible:
Dr. Ron Stroud
Planning - Institutional Effectiveness Broadening the Database for Standing
Committee Deliberations (2010-2011) Standing committee use of the previous
chair's recommendations
Planning Year(s):
2010 - 2011
Expected Completion Date:
08/31/2011
Actual Completion Date:
08/31/2011
Objective Status:
Not Met
Budget Account Number:
11000-34000
Person(s) Responsible:
Dr. Ron Stroud
03/05/2012 11:46 AM
Measures & Standards and Baselines /
Strategies
incorporated
Data Source for Measure:
Department/Area Report
Standard and Baseline:
The data will appear in the Fall 2011
Program Review Report Baseline: The data
has been omitted for several years due to
missing or unreliable data.
Results
Action & Follow-Up
Progress:
Unsatisfactory
Action Plan Status:
1 - Action Plan Needed
Task Name:
Verify the trustworthiness of the data
Task Description:
The Institutional Effectiveness Office will
work with the Institutional Research Office to
ensure that the data are trustworthy.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Measure:
Whether current committee chairs try to act
on the recommendations of previous chairs
Data Source for Measure:
Department/Area Report
Standard and Baseline:
100% of the current chairs indicate an
attempt to act on the recommendations of
the previous chair as indicated on the May
2011 Standing Committee Chair
Improvement Report Baseline: The
information has not been required of
previous standing committee chairs.
08/31/2011 - The standard was not met. The
Integrated Technology Committee and the
Program Review Committee did not indicate
follow-up to the previous year's chair's
recommendations.
Progress:
Satisfactory
Action Plan Status:
1 - Action Plan Needed
09/09/2011 - The Office of
Institutional Effectiveness will
contact the chairs of the 2011-2012
standing committees to emphasize
the importance of responding to the
recommendations of the previous
year's chair.
Task Name:
Reminding chairs of the revised Standing
Committee Chair Improvement Report
Task Description:
The IE Office will inform chairs that a
comment box on acting on the
recommendations of the previous chair has
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Objectives
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
been incorporated into the Standing
Committee Chair Improvement Report.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Planning - Institutional Effectiveness Updating photocopier capabilities (20102011) - Minimizing the cost of students'
evaluating all instructors in all classes
Planning Year(s):
2010 - 2011
Expected Completion Date:
09/01/2010
Actual Completion Date:
12/17/2010
Objective Status:
Met
Budget Account Number:
11000-34000
Person(s) Responsible:
Dr. Ron Stroud
Measure:
Securing an economical photocopier
Data Source for Measure:
Department/Area Report
Standard and Baseline:
The securing of the copier Baseline: The
Research and Development Division does
not have photocopiers that support the
greatly increased printing needs of the State
requirement that every instructor be
evaluated by students in every class.
Planning - Institutional Effectiveness Simplified access to Board Policies and
College Procedures on the College Web
Page (2010-2011) - Simplified access to
Board Policies and College Procedures on
the College web page so that individual
policies and procedures can be accessed
individually
Planning Year(s):
2010 - 2011
Measure:
The posting of the revised listing on the
College web site
Data Source for Measure:
Department/Area Report
Standard and Baseline:
The revised listing will be posted to the
College web site in Spring 2011 Baseline:
The current listing of the Board Policies and
College procedures consists of a single,
03/05/2012 11:46 AM
09/30/2010 - The IE Office rented a photocopier
that meets the printing needs of the Institutional
Research Office at a reasonable cost.
Progress:
Satisfactory
Action Plan Status:
0 - No Action Plan Necessary
Task Name:
Securing an economical photocopier
Task Description:
Contacting photocopier dealers to locate and
rent a photocopier that meets the printing
needs of the Institutional Research Office.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
11/08/2011 - The policies and procedures were
posted individually to the College webpage in
Spring 2011.
Progress:
Satisfactory
Action Plan Status:
1 - Action Plan Needed
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11/08/2011 - The I.E. office will
continue the individual links as
necessary.
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Objectives
Measures & Standards and Baselines /
Strategies
Expected Completion Date:
05/31/2011
Actual Completion Date:
05/31/2011
Objective Status:
Met
Budget Account Number:
11000-34000
Person(s) Responsible:
Dr. Ron Stroud
lengthy PDF document that must be
accessed by scrolling.
Planning - Institutional Effectiveness Revised Institutional Effectiveness
Committee charge (2010-2011) - Facilitating
the role of the Institutional Effectiveness
Committee as reviewer of Area
Effectiveness Pre-planning
Planning Year(s):
2010 - 2011
Expected Completion Date:
05/31/2011
Objective Status:
In Progress
Budget Account Number:
11000-34000
Person(s) Responsible:
Dr. Ron Stroud
Measure:
Whether the Institutional Effectiveness
Committee acts as the reviewer of Area
Effectiveness Pre-planning
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Institutional Effectiveness Committee will act
as the reviewer of Area Effectiveness Preplanning in Spring 2011 Baseline: The
College has no mechanism for broad-based
review of Area Effectiveness Planning
03/05/2012 11:46 AM
Results
Action & Follow-Up
11/08/2011 - The I.E. office worked with the 20102011 chair of the I.E. Committee on re-structuring.
Progress:
Unsatisfactory
Action Plan Status:
1 - Action Plan Needed
11/08/2011 - The 2011-2012 I.E.
Committee will be consulted on
restructuring.
Task Name:
Working with the College webmaster to
improve access to the policies and
procedures
Task Description:
The IE Office will work with the College
webmaster to list the policies and
procedures separately on the College web
site by providing the documents themselves.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Task Name:
Working with the Planning Office and with
the chair of the Institutional Effectiveness
Committee
Task Description:
The IE Office will work with the Planning
Office and with the chair of the Institutional
Effectiveness Committee to modify the
committee's charge and re-structure the
membership of the committee as needed.
Budget Impact:
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Objectives
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
No Funding Needed
Projected Cost:
0.0000
Planning - Institutional Effectiveness Board Policy and College Procedure Style
Sheet (2010-2011) - Creating a style sheet
to guide the writing and revision of Board
Policies and Procedures
Planning Year(s):
2010 - 2011
Expected Completion Date:
01/03/2011
Actual Completion Date:
05/31/2011
Objective Status:
Met
Budget Account Number:
11000-34000
Person(s) Responsible:
Dr. Ron Stroud
Measure:
Whether the style sheet is posted to the
College web page
Data Source for Measure:
Department/Area Report
Standard and Baseline:
The IE Office will create and post the style
sheet to the College web site by Spring 2011
Baseline: The College has no style sheet for
the writing of Board Policies and College
Procedures
Planning - Institutional Effectiveness - IE
Office Calendar (2010-2011) - Creating and
maintaining an IE Office calendar to ensure
that all IE tasks and initiatives are
addressed in a timely matter
Planning Year(s):
2010 - 2011
Expected Completion Date:
08/31/2011
Measure:
Whether the calendar is created
Data Source for Measure:
Department/Area Report
Standard and Baseline:
The calendar will be created during or before
Summer 2011 Baseline: The IE Office does
not have a detailed calendar of tasks and
initiatives to be completed
03/05/2012 11:46 AM
04/04/2011 - The style sheet was incorporated into
College Procedure 2.01.03.14, Policies and
Procedures, and the procedure was posted to the
College web site.
Progress:
Satisfactory
Action Plan Status:
0 - No Action Plan Necessary
Task Name:
Incorporating a style sheet into College
Procedure 2.01.03.14, Policies and
Procedures
Task Description:
The IE Office will gather guidelines from its
files to create the style sheet. The style
sheet will be incorporated into College
Procedure 2.01.03.14, Policies and
Procedures.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
11/08/2011 - The I.E. office is awaiting the
conclusion of the SACS re-affirmation of
accreditation process.
Progress:
Unsatisfactory
Action Plan Status:
1 - Action Plan Needed
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11/08/2011 - Action will resume in
Summer 2012.
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Objectives
Objective Status:
In Progress
Budget Account Number:
11000-34000
Person(s) Responsible:
Dr. Ron Stroud
Measures & Standards and Baselines /
Strategies
Action & Follow-Up
Task Name:
Surveying the magnitude of IE Office tasks
and initiatives
Task Description:
The IE Office will create a calendar that
takes into account current and foreseen
tasks.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Planning - Institutional Effectiveness - PrePlanning Database (2010-2011) - Tracking
pre-planning data submitted to the Planning
Office by College administrators
Planning Year(s):
2010 - 2011
Expected Completion Date:
05/01/2011
Actual Completion Date:
05/16/2011
Objective Status:
Met
Budget Account Number:
11000-34000
Person(s) Responsible:
Dr. Ron Stroud
Measure:
Whether the database is created.
Data Source for Measure:
Committee Recommendation
Standard and Baseline:
Creation of the database. Baseline: No such
database exists.
Planning - Institutional Effectiveness Shakespeare on the Rocks Attendance
(2010-2011) - Increased Shakespeare on
the Rocks attendance on Sunday during the
September 2011 season.
Planning Year(s):
2010 - 2011
Expected Completion Date:
09/11/2011
Actual Completion Date:
09/11/2011
Measure:
Whether the average Sunday attendance
during the September 2011 season is
increased over that during August 2010.
Data Source for Measure:
External Report
Standard and Baseline:
Standard: An increase in average Sunday
attendance during the September 2011
season. Baseline: The average Sunday
attendance during the August 2010 season
03/05/2012 11:46 AM
Results
05/27/2011 - The database was created and given
to the Planning Office for use.
Progress:
Satisfactory
Action Plan Status:
0 - No Action Plan Necessary
Task Name:
Access Database Creation
Task Description:
The IE Office will consult with the Planning
Office on the creation of the database.
Budget Impact:
No Funding Needed
09/13/2011 - The average Sunday attendance in
2011 increased over that during August 2010;
while the 2010 attendance average was 84, the
2011 attendance average was 115, suggesting
that the institution of matinées be continued during
future performance seasons.
Progress:
Satisfactory
Action Plan Status:
0 - No Action Plan Necessary
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Objective Status:
Met
Budget Account Number:
11000-34000
Person(s) Responsible:
Dr. Ron Stroud
Planning - Institutional Research - On-line
Surveys (2010-2011) - Develop an efficient
method of administrating on-line surveys.
Planning Year(s):
2010 - 2011
Actual Completion Date:
03/05/2010
Objective Status:
New
Budget Account Number:
11000-34002
Person(s) Responsible:
Dr. Carol Kay
Planning - Institutional Research - WEB
Data Retrieval System (2010-2011) Continue development of data warehouse
and SAS data management system.
Planning Year(s):
2010 - 2011
Actual Completion Date:
03/05/2010
03/05/2012 11:46 AM
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
was 84.
Task Name:
Introduction of matinee performances on
Sunday
Task Description:
The Shakespeare on the Rocks Company
will introduce matinee performances on
Sunday for the first time in its history to boost
Sunday attendance.
Budget Impact:
No Funding Needed
Measure:
System in place and functional correctly.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Functional on-line survey system. Baseline:
Using SNAPS but this software constantly
causes problems.
Task Name:
Research On-Line Survey
Task Description:
Research on-line survey software available.
Obtain demos of software.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Measure:
Timely, ongoing WEB delivery of student
data used to improve services to students.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Required WEB reports available. Baseline:
A number of SAS report exist but many still
need to be developed.
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Objectives
Objective Status:
New
Budget Account Number:
11000-34002
Person(s) Responsible:
Dr. Carol Kay
Planning - Instructional Media Services District-wide Media Support Services for
Faculty, Students, and Staff (2010- 2011). To provide increased instructional media
services District-wide to meet faculty,
students, and District needs.
Planning Year(s):
2010 - 2011
Objective Status:
In Progress
Budget Account Number:
11000-52115
Person(s) Responsible:
Nancy Gamez
Planning - Instructional Media Services Improve Technology for Classroom Use and
Special Events (2010-2011) - Research and
coordinate the implementation of
technology-enhanced classrooms with
03/05/2012 11:46 AM
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
11/09/2011 - One part-time employee was hired
for the Rio Grande Campus.
Progress:
Unsatisfactory
Action Plan Status:
1 - Action Plan Needed
11/09/2011 - Ask for funding to add
more staff to cover College
operation hours.
Task Name:
Data Warehouse and Reports
Task Description:
Continue development of data warehouse
and reports in SAS.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Measure:
Provide District-wide support to IMS Centers
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Hire appropriate level staff. Baseline: Hire 6
full-time Audiovisual Assistants.
Task Name:
Supervision of the IMS Centers District Wide
Task Description:
District-wide IMS Manager will assist with
planning and supervision of IMS Centers;
additional Audiovisual Assistants will ensure
for increased support to faculty and students.
Budget Impact:
Additional/New Funding Required
Projected Cost:
126426.0000
Funding Justification:
Additional staff needed to cover the
additional hours of operation, increased
number of the equipment for delivery, and
events district wide.
Measure:
Increase the number of classrooms
converted to technology-enhanced
classroom, and replace old outdated
equipment.
11/09/2011 - This year we converted 78
classrooms district wide to technology-enhanced
classrooms, five of those are designated as ADA
compliant classrooms one per campus.
Progress:
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Objectives
emerging instructional technologies, and
functional equipment for classroom or
special event use
Planning Year(s):
2010 - 2011
Objective Status:
In Progress
Budget Account Number:
11000-52115
Person(s) Responsible:
Nancy Gamez
Planning - Instructional Media Services Provide Training to Faculty and Staff on
Technology Equipment (2010-2011) Provide ongoing training to faculty and staff
utilizing technology to achieve their
objectives, and policy and procedures for
use of media equipment.
Planning Year(s):
2010 - 2011
Objective Status:
In Progress
Budget Account Number:
11000-52115
03/05/2012 11:46 AM
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
Satisfactory
Data Source for Measure:
Action Plan Status:
Department/Area Report
0 - No Action Plan Necessary
Standard and Baseline:
Increase the number of classrooms
converted to technology-enhanced
classroom. Improved and replace old
outdated equipment to support events district
wide.
Task Name:
Improve media equipment tehnology
Task Description:
Request funding to convert regular
classrooms into technology-enhanced
classrooms. Request funding to upgrade
event equipment to support all the special
events district wide.
Budget Impact:
Additional/New Funding Required
Projected Cost:
400.0000
Funding Justification:
There is a list of 22 classrooms that need to
be converted. With a goal to have all the
rooms converted.
Measure:
Develop training on the use of media
equipment.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Develop training on the use of media
equipment in technology-enhanced
classrooms, media equipment for classroom
use, and policy and procedures for faculty
and IMS staff.
11/09/2011 - Training was conducted throughout
the year with a concentration during faculty
development weeks.
Progress:
Satisfactory
Action Plan Status:
0 - No Action Plan Necessary
Task Name:
Training of faculty and staff in the use of
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Objectives
Person(s) Responsible:
Nancy Gamez
Planning - Instructional Resources and
Technology - Increase In-House
Productions (2010 - 2011). - Increase inhouse productions for the weekly television
programming; increase of three programs
by the end of 2009.
Planning Year(s):
2010 - 2011
Expected Completion Date:
09/01/2008
Actual Completion Date:
08/13/2010
Objective Status:
Met
Budget Account Number:
11000-52146
Person(s) Responsible:
Dr. Jenny Giron
03/05/2012 11:46 AM
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
technology.
Task Description:
Develop workshops during faculty
development week, one-to-one training,
providing hand-outs on step-by-step on how
to use technology-enhanced classrooms.
Budget Impact:
Rollover/Maintain Current Funding
Projected Cost:
3500.0000
Funding Justification:
Materials need to give facutly and staff to
help them remember how to use the
equipment and how to contact the IMS
Center for assistance.
Measure:
The objective will be met with the completion
of one pilot program per series and a
production calendar for each of the three
series.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Complete the pilot programs and production
calendar to be ready for full production by
the end of 2009. Baseline: Make needed
modifications to be prepared for full
production.
Task Name:
Identify Faculty and Staff
Task Description:
Identify faculty and staff to develop TV show
ideas and work with EPCC-TV staff.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
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Measures & Standards and Baselines /
Strategies
Planning - Instructional Resources and
Technology - EPIC Cable Collaborative
Membership Participation (2010 - 2011). Increase the EPIC Cable Collaborative
membership participation on scheduled
productions. Schedule two programs in the
new EPCC television studio by the end of
2009.
Planning Year(s):
2010 - 2011
Expected Completion Date:
03/14/2008
Actual Completion Date:
03/11/2011
Objective Status:
In Progress
Budget Account Number:
11000-52146
Person(s) Responsible:
Jenny Giron
Measure:
Present project to the Cable Collaborative
group for approval.
Data Source for Measure:
External Report
Standard and Baseline:
Completion of two programs as a
collaborative venture. Baseline: Broadcast
two EPIC TV collaborative programs.
Planning - Instructional Resources and
Technology - Review and Assess the
Relevancy or Currency of Leased TV
Programs (2010 - 2011). - Review and
assess the leased TV programs by the end
of 2009.
Planning Year(s):
2010 - 2011
Expected Completion Date:
08/29/2008
Actual Completion Date:
11/05/2010
Objective Status:
Met
Budget Account Number:
11000-52136
Person(s) Responsible:
Dr. Jenny Giron
Measure:
Conduct a study to identify outdated
programs.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Complete study and identify needed
programming. Baseline: Current programs
have shown poor playback and broadcast
quality due to age and content. New
programs will be identified to provide
updated and current information.
03/05/2012 11:46 AM
Results
Action & Follow-Up
Task Name:
EPIC TV Collaborative Group
Task Description:
Provide the EPIC TV Collaborative group the
opportunity to meet regularly and jointly
produce two television programs.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Task Name:
TV Program Committee
Task Description:
EPCC-TV staff and AVP, Instructional
Resources & Technology have reviewed and
assessed the leased programs to ensure for
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Objectives
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
current information.
Budget Impact:
Rollover/Maintain Current Funding
Projected Cost:
30000.0000
Planning - Instructional Resources and
Technology - Staff Trained in Digital
Equipment (2010 - 2011). - To have the
EPCC-TV staff fully trained by 2009 in the
use of digital equipment.
Planning Year(s):
2010 - 2011
Expected Completion Date:
12/12/2008
Actual Completion Date:
09/17/2010
Objective Status:
Met
Budget Account Number:
11000-52146
Person(s) Responsible:
Dr. Jenny Giron
Measure:
Once the new digital equipment is installed
at the new TV studio, a study will be done to
determine training needs for the design of a
digital equipment training plan.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
The production staff will be cross-trained to
increase and improve their digital equipment
operation knowledge. The production staff
will be sent out-of-town for training as
needed. The Digital Equipment Plan will
identify the staff member's strengths and
weaknesses. Baseline: Each one of the
producers will have a specialized area and
conduct his own training.
Task Name:
Training
Task Description:
Identify appropriate training for EPCC-TV
staff and encourage participation in relevant
conferences and seminars.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Planning - Interior Design Technology - TM
- Curriculum Revision (2010-2011) - Revise
existing INDS-2364 Practicum- Internship
course to be a required course in the
program. This new feature will allow
03/05/2012 11:46 AM
Measure:
Class has been revised and implemented.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
10/25/2010 - The students are currently placed in
the industry for the internship program. They are
receiving hands on experience that is thorough
and complete. The experience in the industry
allows the student and the employer to evaluate
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Objectives
students to get real world experience and
an opportunity for employment.
Planning Year(s):
2010 - 2011
Actual Completion Date:
02/10/2010
Objective Status:
Met
Budget Account Number:
11000-55420
Person(s) Responsible:
Maria Prospero
Planning - International Education International Education Program (20102011) - Development of a more extensive
PowerPoint presentation for the CASS.
Stengthening Basic Education Program.
These Presentations will be given to the
CASS Program Officers at Georgetown
University and the CASS In-Country
Coordinators, during the annual conference.
Planning Year(s):
2010 - 2011
Actual Completion Date:
02/25/2010
Objective Status:
Met
Budget Account Number:
11000-42801
Person(s) Responsible:
Dr. Miguel A. Martinez-Lasso
03/05/2012 11:46 AM
Measures & Standards and Baselines /
Strategies
Results
Students will participate in an Internship
course as required by the program.
Baseline: Course not required.
each other. This is great training. 90% of our
students receive job offers.
Progress:
Satisfactory
Action Plan Status:
0 - No Action Plan Necessary
Action & Follow-Up
Task Name:
Revise Course
Task Description:
Revise course, coordinate positions
available with the industry, implement into
the curriculum.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Measure:
A total of ten copies will be made of the
Power Point presentation and it will be
distributed to the following manner: 1-for the
USAID Program Officer, 1-for the CASS
Program Officer at Georgetown University, 6
for the In-Country Coordinators. 1-for Dr.
Ernst Roberts and 1 will be kept in the
department to be used as needed.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
100% dissemination of the presentation will
be made. Baseline: Presentation will be
made at the Annual conference in
Washington, D.C.
Measure:
Same measure.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Baseline: A Presentation will be made at the
10/05/2011 - Copies of the powerpoint
presentations were distributed to Program
Officials, In-Country Coordinators and graduating
participants. These powerpoint presentations
were utilized during the in-country orientation
sessions in all four countries.
Progress:
Satisfactory
Action Plan Status:
0 - No Action Plan Necessary
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Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
CASS Graduation in El Paso.
Measure:
Same measure.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Baseline: Presentations will be made in each
country participating by the CASS graduating
students during their orientation session.
Measure:
Same measure.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Baseline: Presentation will be personally
made by Dr. Martinez-Lasso at one of the incountry orientation sessions.
Task Name:
Increase Marketing
Task Description:
Increase marketing with funding sources.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Planning - IT Security - Red Flag Rule
Compliance Program (2009-2012) - Achieve
complete compliance with the Red Flag
Rule as part of the Fair and Accurate Credit
Transactions Act (FACT Act) of 2003;
integrate actions with other EPCC
information security awareness initiatives;
and promote departmental awareness
programs.
Planning Year(s):
2009 - 2010
2010 - 2011
03/05/2012 11:46 AM
Measure:
Incorporate exisiting policies and procedures
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Completely implemented with all employees
aware and regularly refreshed on the
requirement of the program. Baseline: At
initiation, no department or program in EPCC
is in compliance, some because they have
not begun their review of business
processes to identify "red flags" and potential
vulnerabilities.
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Objectives
2011 - 2012
Expected Completion Date:
12/10/2011
Objective Status:
In Progress
Budget Account Number:
11000-75205
Person(s) Responsible:
Richard Buller
03/05/2012 11:46 AM
Measures & Standards and Baselines /
Results
Strategies
Measure:
Identify relevant red flags.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Completely implemented with all employees
aware and regularly refreshed on the
requirement of the program. Baseline: At
initiation, no department or program in EPCC
is in compliance, some because they have
not begun their review of business
processes to identify "red flags" and potential
vulnerabilities.
Measure:
Procedures to detect red flags
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Completely implemented with all employees
aware and regularly refreshed on the
requirement of the program. Baseline: At
initiation, no department or program in EPCC
is in compliance, some because they have
not begun their review of business
processes to identify "red flags" and potential
vulnerabilities.
Measure:
Appropriate responses to red flags
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Completely implemented with all employees
aware and regularly refreshed on the
requirement of the program. Baseline: At
initiation, no department or program in EPCC
is in compliance, some because they have
not begun their review of business
processes to identify "red flags" and potential
vulnerabilities.
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Action & Follow-Up
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Objectives
Measures & Standards and Baselines /
Strategies
Measure:
Periodic updating of the program
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Completely implemented with all employees
aware and regularly refreshed on the
requirement of the program. Baseline: At
initiation, no department or program in EPCC
is in compliance, some because they have
not begun their review of business
processes to identify "red flags" and potential
vulnerabilities.
Measure:
Administering the Program
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Completely implemented with all employees
aware and regularly refreshed on the
requirement of the program. Baseline: At
initiation, no department or program in EPCC
is in compliance, some because they have
not begun their review of business
processes to identify "red flags" and potential
vulnerabilities.
Results
Action & Follow-Up
11/23/2009 - Efforts to achieve a successful start
to the program, to find a functional area (Student
Services - Admissions, Financial Aid, Personnel or all) to take responsibility for the implementation
and operation (including training of staff) for this
identity theft program, did not produce an area
willing to participate.
Progress:
Unsatisfactory
Action Plan Status:
2 - Action Plan Documented
11/23/2010 - First and second
attempts did not develop a
functional area administrator to take
ownership of the program.
Action: Refresh all areas with the
requirements and encourage an
administrator to take the lead in
marketing the program and
developing the "Red Flags"; then
developing the training program and
implementing it within their area.
Measure:
Other legal requirements
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Completely implemented with all employees
aware and regularly refreshed on the
requirement of the program. Baseline: At
initiation, no department or program in EPCC
is in compliance, some because they have
not begun their review of business
processes to identify "red flags" and potential
vulnerabilities.
03/05/2012 11:46 AM
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Objectives
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
Task Name:
Adapt the Program
Task Description:
Adapt the program to provide oversight to
new threats as business process change.
Budget Impact:
Additional/New Funding Required
Projected Cost:
150000.0000
Funding Justification:
August 2010
Task Name:
Approved Policy
Task Description:
Produce a Board of Trustee-approved policy
and monitoring plan for the ongoing
program.
Budget Impact:
Additional/New Funding Required
Projected Cost:
150000.0000
Task Name:
Assess Effectiveness
Task Description:
Assess effectiveness with supervisors via an
annual audit of practices and training
provided.
Budget Impact:
Additional/New Funding Required
Projected Cost:
150000.0000
Task Name:
Find a functional area sponsor
Task Description:
Information Security is not to be in the lead
for the Red Flags Rule Program. Functional
areas where face-to-face service to
customers must take ownership and operate
the program.
03/05/2012 11:46 AM
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Objectives
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
Budget Impact:
No Funding Needed
Task Name:
Possible Identity Theft
Task Description:
Determine which indicators of possible
identity theft are available to alert
employees.
Budget Impact:
Additional/New Funding Required
Projected Cost:
150000.0000
Task Name:
Potential Points
Task Description:
Identify all potential points of vulnerability in
work processes in every department and
program.
Budget Impact:
Additional/New Funding Required
Projected Cost:
150000.0000
Task Name:
Training
Task Description:
Train all staff to recognize the red flags and
provide continuous awareness training.
Budget Impact:
Additional/New Funding Required
Projected Cost:
150000.0000
Planning - IT Security - Microsoft
SharePoint Platform Environment - (20102012) - Develop instruction on Permissions
Management for Site and Site Collection
Owners. Provide policy for governance and
then monitoring to ensure compliance.
03/05/2012 11:46 AM
Measure:
Progress will be measured on a project
basis. Success is achieved when
serviceable enhancements are released to
users, placed into service and value is
added to the business process.
Data Source for Measure:
05/19/2011 - All governance documentation is
drafted and reading for staffing/comment.
Progress:
Satisfactory
Action Plan Status:
0 - No Action Plan Necessary
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Objectives
Planning Year(s):
2010 - 2011
2011 - 2012
Expected Completion Date:
10/31/2011
Objective Status:
In Progress
Budget Account Number:
11000-75205
Person(s) Responsible:
Richard Buller
Planning - IT Systems Application - Banner
Upgrade 8.2 to 8.3 (2010-2011) - Upgrade
Banner in order to be compatible with the
latest version of SCT, Financial Aid, and
TCC software versions.
Planning Year(s):
2010 - 2011
Expected Completion Date:
03/20/2011
Actual Completion Date:
03/20/2011
Objective Status:
Met
Budget Account Number:
11000-75006
Person(s) Responsible:
IT systems applications staff and Banner
functional users
03/05/2012 11:46 AM
Measures & Standards and Baselines /
Results
Strategies
Department/Area Report
Standard and Baseline:
Projects are delivered and implemented and
the using customer declared the new product
to be beneficial to their mission. Baseline:
Phase 1 developed MS SharePoint for the
EPCC instructional area. Phase II enhanced
the environment with Microsoft [email protected]
and a basic administrative configuration
Action & Follow-Up
Task Name:
EPCC Information Technology
Task Description:
Present the Goverance policies to the
SharePoint Administrator for distribution to
all users.
Build a Permissions Management FAQ and
knowledge base for customers.
Budget Impact:
Additional/New Funding Required
Measure:
Test all Banner modules with Department
users and satisfy any discrepancies with
testing outcomes.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Comply with the latest version of student and
staff reporting requirements and enhance the
Banner functionality through a version
upgrade with minimal interruption of service
to the college community.
12/06/2011 - Banner 8.3 was implemented with
minimal service interruption and met its go live
production timelines.
Progress:
Satisfactory
Action Plan Status:
0 - No Action Plan Necessary
Task Name:
Banner Upgrade Plan
Task Description:
Setup a test environment for testing.
Coordinate user testing and resolve any
discrepancies in a timely manner. Upon
stakeholder approval, the conversion will be
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Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
scheduled and implemented.
Budget Impact:
Rollover/Maintain Current Funding
Planning - IT Systems Application - Banner
System Hardware Upgrade (2010 - 2011). Install and convert to new server hardware
in order to continue to stay current with
Oracle software database upgrades and
ERP Banner upgrades.
Planning Year(s):
2010 - 2011
Expected Completion Date:
10/31/2011
Actual Completion Date:
10/31/2011
Objective Status:
Met
Budget Account Number:
75207
Person(s) Responsible:
Gary Chacon IT Systems Executive Director
Measure:
Hardware will provide efficient performance
for EPCC Banner users.
Data Source for Measure:
Student Related Data
(Tracking/Performance)
Standard and Baseline:
The standard will be to provide EPCC
Banner users with the highest quality of
service and response time. The Baseline for
this project is in test phase. Servers are up
and our database administrators are loading
test databases for user testing.
Planning - Kinesiology - TM - Facilities
Upgrade (2010-2011) - Provide music for
#1405 and provide projector and screen for
#1405.
Planning Year(s):
2010 - 2011
Expected Completion Date:
08/31/2011
Objective Status:
In Progress
Budget Account Number:
11000-55431
Measure:
Yes/no.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Equipment installation. Baseline: Instructors
must bring their own boom box, IMS delivers
projector & screen when requested.
03/05/2012 11:46 AM
11/30/2011 - The conversion from old servers to
new servers was successful and the new
hardware provides a much improved response
time.
Progress:
Satisfactory
Action Plan Status:
0 - No Action Plan Necessary
Task Name:
Banner System Hardware Upgrade
Task Description:
Servers will be purchased and installed.
Data base administrators will load test
database for EPCC users to throughly test.
Signoff from stake holders on test results.
Budget Impact:
Rollover/Maintain Current Funding
07/13/2011 - Equipment was not installed, no
official notification was provided.
Progress:
Unsatisfactory
Action Plan Status:
3 - Follow-Up Documented
10/27/2010 - IT approved funding, waiting on
installation
Progress:
Unsatisfactory
Action Plan Status:
2 - Action Plan Documented
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Person(s) Responsible:
Stephanie Martinez
Planning - Kinesiology - VV - Replace
Outdated Equipment/Machines (2010-2011)
- Replace worn out and outdated
equipment/machines in the VV weightroom.
Planning Year(s):
2010 - 2011
Actual Completion Date:
03/10/2010
Objective Status:
New
Budget Account Number:
11000-55430
Person(s) Responsible:
Bob Femat
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
Task Name:
IT Committee
Task Description:
Application to IT committee for peripherals
has been submitted Spring '10.
Budget Impact:
Additional/New Funding Required
Projected Cost:
10620.0000
Measure:
Increase the number of stations available for
student use during classtime with state of
the art Smith machines.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Students will have access to new Smith
machines for use in weightlifting classes for
the 2010-2011 academic year. Baseline:
Currently, students are working out on Smith
machines that were purchased in 1990.
Machines are in disrepair and use outdated
weight systems.
Task Name:
Purchase 4 New Machines
Task Description:
To purchase four (4) new Smith machines by
the end of 2010-2011 academic year.
Budget Impact:
Additional/New Funding Required
Projected Cost:
7000.0000
Planning - Kinesiology - VV - AP (20102011) - Purchase new First Aid equipment
for Transmountain campus.
03/05/2012 11:46 AM
Measure:
The purchase of new mannequins, AEDs,
breathing bags and pocket masks.
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Objectives
Planning Year(s):
2010 - 2011
Actual Completion Date:
03/04/2010
Objective Status:
New
Budget Account Number:
11000-55430
Person(s) Responsible:
Bob Femat
Measures & Standards and Baselines /
Strategies
Data Source for Measure:
Department/Area Report
Standard and Baseline:
5 new Adult Mannequins, 5 new Junior
mannequins, 5 new Baby mannequins, 5
new AEDs, and 50 new pocket masks.
Baseline: 4 adult, 2 junior, 2 baby
mannequins
Action & Follow-Up
Task Name:
Request Funds
Task Description:
Request funds from Division Dean at TM.
Budget Impact:
Additional/New Funding Required
Projected Cost:
15000.0000
Planning - Law Enforcement Training Security & Special Officers (2010-2011) Introduce Level IV Training and increase
overall enrollments.
Planning Year(s):
2010 - 2011
Expected Completion Date:
08/31/2011
Actual Completion Date:
08/31/2011
Objective Status:
Met
Budget Account Number:
11000-42501
Person(s) Responsible:
Barry Bogle
Measure:
This training is new to the program.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
This training capability is new but will
increase enrollments by a projected 10%.
Baseline: FY 2008-2009 enrollments.
Planning - Law Enforcement Training Defensive Driving (2010-2011) - Increase
student enrollments.
Planning Year(s):
2010 - 2011
Expected Completion Date:
Measure:
Compare the current total number of student
enrollments with the previous fiscal year.
Data Source for Measure:
Enrollment Data
Standard and Baseline:
03/05/2012 11:46 AM
Results
Task Name:
Security Industry
Task Description:
Offer the new training through established
contacts in the security industry.
Budget Impact:
No Funding Needed
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Objectives
01/31/2011
Actual Completion Date:
01/31/2011
Objective Status:
Withdrawn
Budget Account Number:
11000-42501
Person(s) Responsible:
Barry Bogle
Measures & Standards and Baselines /
Strategies
Increase enrollments by 10% from the
previous fiscal year. Baseline: FY 20082009 enrollments.
Action & Follow-Up
Task Name:
Advertising
Task Description:
Increase Advertising.
Budget Impact:
No Funding Needed
Planning - Law Enforcement Training Driver's Education (2010-2011) - Maximize
student enrollments within current
resources.
Planning Year(s):
2010 - 2011
Expected Completion Date:
08/31/2011
Actual Completion Date:
08/31/2011
Objective Status:
Met
Budget Account Number:
11000-42511
Person(s) Responsible:
Barry Bogle
Measure:
Compare the current total number of student
enrollments with the previous fiscal year(s).
Data Source for Measure:
Enrollment Data
Standard and Baseline:
Increase enrollments by 10% from the
previous fiscal year. Baseline: FY 20082009 enrollments.
Planning - Law Enforcement Training Truck Driving (2010-2011) - Increase
student enrollments.
Planning Year(s):
2010 - 2011
Expected Completion Date:
08/31/2011
Actual Completion Date:
08/31/2011
Objective Status:
Not Met
Budget Account Number:
Measure:
Compare the current total number of student
enrollments with the previous fiscal year(s).
Data Source for Measure:
Enrollment Data
Standard and Baseline:
Increase enrollments by 10% from the
previous fiscal year. Baseline: FY 20082009 enrollments.
03/05/2012 11:46 AM
Results
Task Name:
Local High Schools
Task Description:
Continue recruitment at the local high
schools, job corps and other youth centers.
Budget Impact:
No Funding Needed
Task Name:
External Funding
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Measures & Standards and Baselines /
Strategies
12107-S12107
Person(s) Responsible:
Barry Bogle
Task Description:
Continue to explore external funding (grant)
opportunities.
Budget Impact:
No Funding Needed
Planning - Law Enforcement Training Motorcycle Rider (2010-2011) - Increase
student enrollments.
Planning Year(s):
2010 - 2011
Expected Completion Date:
08/31/2011
Actual Completion Date:
08/31/2011
Objective Status:
Met
Budget Account Number:
12110-S12110
Person(s) Responsible:
Barry Bogle
Measure:
Compare the current total number of student
enrollments with the previous fiscal year(s).
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Increase enrollments by 10% from the
previous fiscal year. Baseline: FY 20082009 enrollment
Planning - Law Enforcement Training Driver Ed Teaching Assistant Training
(2010-2011) - Conduct one (1) course as
needed.
Planning Year(s):
2010 - 2011
Measure:
Determine internal and external instructor
needs.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
This course is offered only as needed.
Baseline: Needs assessment for the current
fiscal year.
Actual Completion Date:
03/11/2010
Objective Status:
Withdrawn
Budget Account Number:
12201-S12201
Person(s) Responsible:
Barry Bogle
03/05/2012 11:46 AM
Results
Action & Follow-Up
Task Name:
Civilian Population
Task Description:
Continue to advertise for the civilian
population.
Budget Impact:
No Funding Needed
Task Name:
Proprietary Schools
Task Description:
Contact proprietary schools to determine
need.
Budget Impact:
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Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
No Funding Needed
Planning - Law Enforcement Training - Law
Enforcement In-Service Firearms (20102011) - Increase student enrollments.
Planning Year(s):
2010 - 2011
Expected Completion Date:
08/31/2011
Actual Completion Date:
08/31/2011
Objective Status:
Met
Budget Account Number:
12198-S12198
Person(s) Responsible:
Barry Bogle
Measure:
Compare the current total number of student
enrollments with the previous fiscal year(s).
Data Source for Measure:
Enrollment Data
Standard and Baseline:
Increase enrollments by 10% from the
previous fiscal year. Baseline: FY 20082009 enrollments.
Planning - Learning Community Program VV - Learning Community Program (20092012) - The main objective for 2009-10 will
be to increase the number of Learning
Communities offered at each campus,
increase the number of faculty teaching in
Learning Communities, and work towards
all in coming freshman enrolling in and
experiencing a learning community class.
Planning Year(s):
2009 - 2010
2010 - 2011
2011 - 2012
Measure:
The easiest way to measure if objectives
were met would be to compare the numbers
of learning communities offered, faculty
teaching and students enrolled during the
semesters and at each campus.
Data Source for Measure:
Enrollment Data
Standard and Baseline:
10-15% improvement would show some
growth in the program. Baseline: The
baseline right now is approximately 14
communities being offered at 2 campuses.
With 12 faculty members.
Objective Status:
Met
Budget Account Number:
11000-55447
Person(s) Responsible:
Susan Trueblood Silva
Task Name:
Additional Personnel
Task Description:
Work-study or part-time clerk to run copies,
attend New Student Orientation, and other
03/05/2012 11:46 AM
Task Name:
Civilian Shooters
Task Description:
Continue to market with civilian shooters and
clubs.
Budget Impact:
No Funding Needed
08/01/2010 - 16 Learning Community were offered
in Spring 2010. There were approximately 25
instructors teaching those communities.
Progress:
Satisfactory
Action Plan Status:
0 - No Action Plan Necessary
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Objectives
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
clerical duties.
Budget Impact:
Additional/New Funding Required
Projected Cost:
4500.0000
Funding Justification:
Minimum wages, 19 hours a week
maximum, 32 weeks a year.
Task Name:
Prepare Students for College Level Courses
Task Description:
Strategies include proposing to EDUC 1300
and READ 0309 programs that all their
courses should be paired with credit courses
to enhance the freshman experience and
prepare students for college level readiness.
Also, more advertising to students during
new student orientations and in the student
paper. A larger budget is also needed to
cover copy cost of flyers, posters used at
NSOs, and stipends for faculty and
coordinator. Currently Dean Mathis is
paying for most everything through his
dean's budget.
Budget Impact:
Additional/New Funding Required
Projected Cost:
1000.0000
Funding Justification:
$500 per semester for supplies and copies
would be sufficient, but that does not include
faculty stipends and payment for
coordinator.
Planning - Learning Community Program VV - Learning Community Program (20102012) - The primary objective is to show an
institutional commitment to growing the
Learning Community Progam by
establishing an institutional budget for
03/05/2012 11:46 AM
Measure:
Data collection of class pairs that "made"
compared academic year to academic year.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
12/06/2011 - There was an increase in the offering
of Learning Communities, especially in the field of
Development English. Also there is a Learning
Community now offered at the Northwest Campus
and in Spring at the Transmountain campus
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Objectives
continued faculty stipends every semester
and marketing of Learning Community to
students, as well as staff and faculty.
Learning Communities promote direct
transfer of academic skills and cooperative
learning and working talents. These skills
are sought by businesses of their
employees at every level. Therefore,
another objective would also include
increasing the number of Learning
Communities offered at every campus so
that all incoming freshmen could enroll in
and experience learning community
classes.
Planning Year(s):
2009 - 2010
2010 - 2011
2011 - 2012
Objective Status:
Met
Budget Account Number:
11000-55447
Person(s) Responsible:
Susan Trueblood Silva
03/05/2012 11:46 AM
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
Progress:
Increase of 10% from year to year. Baseline: Satisfactory
Action Plan Status:
Currently there is no budget for the LC
0 - No Action Plan Necessary
Program. In 2008/09 there were Learning
Communities offered and Learning
Communities that made at the Valle Verde
Campus. In 2009/10 there were 18 Learning
Communities officer and 15 Learning
Communities that made at the Valle Verde
Campus. In Fall 2010 we are offering 19
Learning Communities at 3 campuses.
Task Name:
Advertise
Task Description:
Poster for advertise at campuses offering
Learning Communities.
Budget Impact:
Additional/New Funding Required
Projected Cost:
500.0000
Task Name:
Coordinator-LC
Task Description:
Coordinator-LC faculty member meeting
every semester for review and assessment.
Budget Impact:
Additional/New Funding Required
Projected Cost:
100.0000
Task Name:
Copies
Task Description:
Copies of LC offering to be given at NSO.
Budget Impact:
Additional/New Funding Required
Projected Cost:
2000.0000
Task Name:
Presentation
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Objectives
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
Task Description:
Presentation to counselors at semester
district-wide counselors' meeting.
Budget Impact:
Additional/New Funding Required
Projected Cost:
100.0000
Task Name:
Presentation
Task Description:
Informational presentation to Leadership.
Budget Impact:
Additional/New Funding Required
Projected Cost:
100.0000
Task Name:
Proposal
Task Description:
Proposal to Reading discipline and
Education 1300 disciplines that many of their
courses be offered in pairings with content
courses.
Budget Impact:
Additional/New Funding Required
Projected Cost:
100.0000
Task Name:
Schedules
Task Description:
Card stock schedules for counselors.
Budget Impact:
Additional/New Funding Required
Projected Cost:
400.0000
Task Name:
Testimonials
Task Description:
Testimonials from current LC faculty in
Faculty Development Newsletter.
03/05/2012 11:46 AM
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Objectives
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
Budget Impact:
Additional/New Funding Required
Projected Cost:
0.0000
Task Name:
Training
Task Description:
Training workshops presented every
semester for any personnel currently working
with or interested in working with Learning
Communities.
Budget Impact:
Additional/New Funding Required
Projected Cost:
200.0000
Task Name:
Video Development
Task Description:
Video development for on-line catalog page,
kiosk advertising, and New Student
Orientation presentations.
Budget Impact:
Additional/New Funding Required
Projected Cost:
500.0000
Task Name:
Workshops
Task Description:
Workshops presented every semester during
Faculty Development Week for any staff or
faculty member to attend
Budget Impact:
Additional/New Funding Required
Projected Cost:
200.0000
Planning - Library - MDP - MDP Library
Webpage Migration (2010-2011) - To
migrate the current MDP Library website to
03/05/2012 11:46 AM
Measure:
MDP Library website will be compliant with
district Web page standards.
02/21/2011 - Migration of the MDP Library website
was completed by the target date of December
2010. Project was accomplished with the help of
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Objectives
a format compliant with the requirements for
EPCC District pages.
Planning Year(s):
2010 - 2011
Expected Completion Date:
11/16/2010
Actual Completion Date:
11/16/2010
Objective Status:
Met
Budget Account Number:
11000-52127
Person(s) Responsible:
Norma Ballenger
Planning - Library - NW - Northwest
Community Literacy Center (2010-2011) To plan and equip by June 2011 the new
library extension funded by the HUD grant
and EPCC matching fund to serve as a
community and student information and
cultural center - to be opened September
2011. The multipurpose center will provide
1) a public space for a) Internet information
access and computer use b) study and
multi-use for Early College and teens, c)
children's corner with age appropriate
technology, d) meeting & training facilities,
e) shelving for children and young adult
collection of materials, f) moveable stage
facilities for performances. 2) An academic
space for 200 student gatherings (3
03/05/2012 11:46 AM
Measures & Standards and Baselines /
Strategies
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Website will be fully migrated by the end of
December 2010. Baseline: The MDP
Library website will migrate from the current
Dot Net Nuke (DNN) webpage format to the
new Microsoft SharePoint Web format.
Results
Action & Follow-Up
AJ Navarro (IT Dept.), Raymundo Vilca (IT Dept.),
and Norma Ballenger (MDP Head Librarian).
Progress:
Satisfactory
Action Plan Status:
0 - No Action Plan Necessary
Task Name:
Migrate the Site Content
Task Description:
MDP Head Librarian, in conjunction with AJ
Navarro & Raymundo Vilca from the office of
the EPCC Webmaster, will make the
necessary changes to migrate the site
content.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Measure:
We will provide service & programs 20112012: 1) youth after school and summer
academic and literacy enrichment activities,
and family educational programs. 2)
Bilingual (English/Spanish) technical
assistance. 3) Seminars to low and
moderate income individuals to encourage
self-sufficiency, first time home ownership
and entrepreneurship.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
To learn and integrate specific skills into
personal life and to continue coming to the
college to use the library resources and
EPCC academic or continue education
02/24/2012 - the construction started in June 2011 02/24/2012 - Seek funding for
and due to lack of funding for equipment and
computer equipment and funding for
security camera, the completion date has been
security cameras
postpond.
Progress:
Unsatisfactory
Action Plan Status:
1 - Action Plan Needed
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Objectives
classes) such as when hearing a panel or
lecture. 3) Keep the library and the center
open for 64 hours during the week.
Planning Year(s):
2010 - 2011
2011 - 2012
Objective Status:
In Progress
Budget Account Number:
11000-52126
Person(s) Responsible:
Monica Wong
Planning - Library - NW - Enhancing Family
Literacy and Technology Skills (2010-2012)
- To provide technology and family literacy
activities for ESL, Child Development and
International CASS students.
03/05/2012 11:46 AM
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
programs. Baseline: Continue 1) existing
youth and family programs, 2) create and
add new programs for adults.
Task Name:
Multi-Purpose Community Center
Task Description:
Maximize the use of the multi-purpose
community center and fulfill stated grant
obligations. Collaborate with community
partners, EPPL, CISD, YWCA, Head Start.
Collaborate with EPCC ESL, Child
Development faculty and CASS International
Program and continue to look for grants to
support programs and purchase materials
and equipment.
Funding Justification:
Staffing, $55,000 two FT Library Assistants
positions, to provide 64 hours a week
service for the multi-purpose center, i.e. to
assist and supervise, and provide security
for children, teens and families using the
center. Annual program budget $17,000 to
support 500 plus youth, family and student
activities at Northwest Community Literacy
Center. Equipment, $90,000 40 multi-media
computer workstations. 3 Electrical screens
with LCD projectors, 1 Smartboard with LCD
projector, 2 e-learning stations, 5 laptops for
student use in the library.
Budget Impact:
Additional/New Funding Required
Projected Cost:
55000.0000
Measure:
Three workshops to increase students' skills
with technology and complete activities from
6 early literacy modules.
Data Source for Measure:
02/24/2012 - we provided four workshops using
the 6 modules devoloped by Dr. Cristina
Gonzalez, Early Childhood Education for ESL and
NW students majoring in Education. Two
workshops were provided for the International
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Objectives
Planning Year(s):
2010 - 2011
2011 - 2012
Expected Completion Date:
08/31/2012
Objective Status:
In Progress
Budget Account Number:
22667-E22667 in 2010 22677-E22677 in
2012
Person(s) Responsible:
Monica Wong
Planning - Library - NW - Northwest Library
Service-Academic Support (2010-2013) To improve library collection by weeding
outdated library material, replace missing
materials in a timely manner.
Planning Year(s):
2010 - 2011
2011 - 2012
2012 - 2013
Expected Completion Date:
08/31/2013
Objective Status:
In Progress
Budget Account Number:
11000-52126
Person(s) Responsible:
Monica Wong
Measures & Standards and Baselines /
Strategies
Results
Department/Area Report
Standard and Baseline:
Each student will gain the ability to work
independently with the technology.
Baseline: Continue pilot projects.
CASS students. 67 students volunteered to help
the library's Toddler Tech program in 2011.
Progress:
Satisfactory
Action Plan Status:
0 - No Action Plan Necessary
Action & Follow-Up
Task Name:
Child Development
Task Description:
Collaborate with ESL, Child Development
and CASS faculty and coordinators.
Develop modules with Child Development
faculty. Use Smartboard Technology and
library's book collection and computers.
Apply for a grant.
Budget Impact:
No Funding Needed
Measure:
Librarians will be given a section of the
collection to weed and reorder during a 6
month period. They will remove materials
from their section and order at least $300
worth of books weekly. List of materials
ordered are filed by month and initialed by
librarian. I will review completed order
monthly.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Increase recent publication (2009 and
newer) to 5% of the library collection. The
weeding will decrease the percentage of
materials older than 2005 decrease at least
2%.
02/24/2012 - Weeding is an on going process.
We are going to replace and update the collection
with the extra $20,000 book budget in 2012.
Progress:
Satisfactory
Action Plan Status:
0 - No Action Plan Necessary
Task Name:
Conduct Inventory
Task Description:
Assign librarians subject areas to review and
03/05/2012 11:46 AM
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Objectives
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
weed collections systematically. Input
material orders weekly and encumber book
budget before April 2011. Conduct inventory
every two years. Print report by publication
date and review periodically.
Budget Impact:
No Funding Needed
Planning - Library - NW - Northwest Library
Service - Community Service (2010-2013) To maintain the level of programming for
the families of sudents and community in
the summer.
Planning Year(s):
2010 - 2011
2011 - 2012
2012 - 2013
Expected Completion Date:
08/31/2013
Objective Status:
In Progress
Budget Account Number:
11000-52126
Person(s) Responsible:
Monica Wong
03/05/2012 11:46 AM
Measure:
Maintain number of programs offered,
collect statistics of community users, and
survey community users on whether
programs are meeting the needs of their
families.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Maintain same level of last year's programs
in the summer. Baseline: Provide 400 +
programs in the summer.
02/24/2012 - Due to budget restrains, community
programming in the summer was reduced by 50%.
We provided 47 classes in June. 398 programs
were implemnted and over 7700 patrons attended.
Progress:
Satisfactory
Action Plan Status:
0 - No Action Plan Necessary
Task Name:
Grants
Task Description:
Apply for grants to support the programming
and continue to seek appropriate funding
from College.
Funding Justification:
Since 2003, this library became the 1st and
only community library in EPCC serving
Canutillo and Westside. A new budget line
item "Community Services" with $15,000 for
community programming is needed. The
library has been holding back book orders
and using supply budget for its community
programming.
Budget Impact:
Additional/New Funding Required
Projected Cost:
15000.0000
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Objectives
Planning - Library - RG - How to Care for
Library Materials (2010 - 2011). - To
educate library users on proper care of
library materials.
Planning Year(s):
2010 - 2011
Expected Completion Date:
11/01/2010
Actual Completion Date:
08/31/2011
Objective Status:
Met
Budget Account Number:
11000-52125
Person(s) Responsible:
Charlotte Hollis
Planning - Library - RG - Part-Time Library
Clerks (2010 - 2011). - Hire 2 part-time
classified staff employees to work at service
point in computer area. This would provide
the additional necessary assistance with
computer programs (such as Word and
PowerPoint) as well as with printing and
03/05/2012 11:46 AM
Measures & Standards and Baselines /
Strategies
Task Name:
Purchase Materials to Encourage
Awareness of Book Care
Task Description:
Purchase book marks to encourage proper
handling of library materials.
Funding Justification:
Educating users in how to handle materials
may decrease number of materials lost
because of damage.
Budget Impact:
No Funding Needed
Projected Cost:
25.0000
Task Name:
Workshop on book care
Task Description:
Present a workshop on book care by
someone trained in this area. Items to be
covered: how to deal with mold, mildew, wet
materials, etc.
Funding Justification:
Over $23,000 of materials from the Rio
Grande Library collection have been found
damaged due to improper care - wet, stains,
etc.
Budget Impact:
No Funding Needed
Projected Cost:
10.0000
Results
Action & Follow-Up
04/12/2011 - Purchased book marks to be
distributed during National Library Week and and
book care workshop on April 12th.
Progress:
Satisfactory
Action Plan Status:
0 - No Action Plan Necessary
04/12/2011 - Laura Hollingshed of the UTEP
Special Collections presented a workshop to
approximately 10 people on book care.
Progress:
Satisfactory
Action Plan Status:
0 - No Action Plan Necessary
Measure:
Have 2 part-time employees.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Employees working in computer hub area
would provide approximately 36 hours of
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Objectives
other general functions.
Planning Year(s):
2010 - 2011
Expected Completion Date:
11/01/2010
Actual Completion Date:
08/31/2011
Objective Status:
Not Met
Budget Account Number:
11000-52125
Person(s) Responsible:
Charlotte Hollis
Planning - Library - RG - New Library Books
and Materials (2010 - 2011). - Update
library collection with newer materials to
support instruction. Purchase new books
(both physical and electronic), dvds and
other materials to increase size of library
collection to ultimately provide 10 books or
library material items per student.
Planning Year(s):
2010 - 2011
Expected Completion Date:
08/30/2012
Actual Completion Date:
08/31/2012
Objective Status:
Not Met
Budget Account Number:
11000-52125
Person(s) Responsible:
Charlotte Hollis
Measures & Standards and Baselines /
Results
Strategies
student services in Circulation department or
in computer hub area. Baseline: Currently
providing 20 hours of service in this area.
Action & Follow-Up
Task Name:
Hire 2 Part-Time Employees
Task Description:
Hire 2 part-time employees to work in library
computer hub area.
Measure:
Purchase at least 2000 new items (not over
5 years old), (books, dvd, multimedia, ebooks) for library collection in science,
health related, technology and social
sciences fields.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Number of titles with copyright date greater
than 2005 . Goal is to provide at least 10
books or library material items per student.
Baseline: Fall 2010 RG library had ?? items
which provided 4.6 books or library material
items per student of which approximately
75% of the health, science, technology and
social science related books were published
prior to 2000. Many materials have been
weeded due to damage, especially liquid,
and need to be replaced.
Task Name:
RG Library Books and Equipment
Task Description:
RG library book/equipment budget needs to
be increased to equal that of Transmountain
library since both campuses serve
approximately the same number of students.
03/05/2012 11:46 AM
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Objectives
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
In addition an allowance for specialty
materials in the health fields needs to be
added. A 4% inflationary figure needs to be
built into library budgets. The average price
for health materials for 2007 was
$109,20/item. In order to equal the
Transmountain Campus library's current
2008-09 book/equipment budget of $79,270,
the RG library's book budget needs to be
increased by $52,561 from $26,709, if 1/2
the RG materials to be purchased are health
related an additional $60,113 would be
needed. This, combined with the 4% for
inflation, would mean that the RG library
would need an additional $115,844 for 20092010 . We could then purchase an adequate
number of current items to replace outdated
materials in the collection.
Planning - Library - TM - TM Library
Reference Book Collection Assessment
Project (2010-2011) - To identify and
remove outdated, obsolete, or damaged
reference material from the TM Library
collection. And, if appropriate, to replace
the withdrawn items with newer editions.
Planning Year(s):
2010 - 2011
Actual Completion Date:
03/11/2010
Objective Status:
Met
Budget Account Number:
11000-52124
Person(s) Responsible:
Alberto A. Villegas
03/05/2012 11:46 AM
Measure:
Identify and remove (withdraw) a mininum of
5% of the reference collection for a total of
300 items.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Standard best academic library practice
recommends that removal of 3% to 5% of a
library collection will ensure that a collection
remains relevant and current. Baseline: The
TM Library reference collection has 5831
items as of March 2010. It is anticipated that
300 items will be withdrawn. This project will
begin September 2010 and end August
2011.
03/01/2012 - 194 outdated or superceded
reference items were withdrawn, or 3% of the total
reference collection. Newer editions, where
applicable, were purchased with existing funds.
Project completed.
Progress:
Satisfactory
Action Plan Status:
0 - No Action Plan Necessary
Task Name:
New Material
Task Description:
New reference material will be selected and
purchased in affected Library of Congress
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Objectives
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
areas.
Funding Justification:
No new funds are expected to needed as
the current book budget can support this
project cost.
Budget Impact:
No Funding Needed
Task Name:
Withdrawn Items
Task Description:
Reference type items will be withdrawn if
they are: (1) generally older than 10 years
old, (2) damaged beyond repair, (3)
superseded, (4) or they no longer support
the current curriculum. The Library's
Innopac (Telnet) will be used to identify
these items.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Planning - Library - VV - A. MontesReserves (2010-2011) - To create a uniform
process for inputting reserve items in
district-wide catalog.
Planning Year(s):
2010 - 2011
Expected Completion Date:
05/31/2012
Actual Completion Date:
07/02/2012
Objective Status:
In Progress
Budget Account Number:
11000-52153
Person(s) Responsible:
Luis Chaparro
03/05/2012 11:46 AM
Measure:
Monthly meetings are taken place.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Reserve items will be easier to access.
Baseline: There is no uniform process for
managing the reserve items in the college
libraries.
10/11/2011 - In progress. The committee is still
meeting
Progress:
Satisfactory
Action Plan Status:
1 - Action Plan Needed
Task Name:
Monthly Meetings
Task Description:
Meetings with staff members from other
libraries are being held monthly.
Budget Impact:
No Funding Needed
Projected Cost:
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Objectives
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
0.0000
Planning - Library - VV - Liz Loya- Staff
Check Machine (2010-2011) - Purchase
and install a self check machine at the
circulation desk.
Planning Year(s):
2010 - 2011
Actual Completion Date:
07/02/2010
Objective Status:
Not Met
Budget Account Number:
11000-52153
Person(s) Responsible:
Luis Chaparro
Planning - Library - VV - Liz Loya- Inventory
(2010-2011) - To revisit the inventory
process and develop a plan for its
improvement.
Planning Year(s):
2010 - 2011
Expected Completion Date:
05/31/2012
Actual Completion Date:
07/31/2012
Objective Status:
Not Met
Budget Account Number:
11000-52153
Person(s) Responsible:
Luis Chaparro
03/05/2012 11:46 AM
Measure:
Funding to purchase self check machine are
approved.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
90% of library circulation items will be
processed using this new technology.
Baseline: Currently VV library does not have
this technology.
10/11/2011 - No funding was obtained to purchase
this machine
Progress:
Unsatisfactory
Action Plan Status:
1 - Action Plan Needed
Task Name:
Training
Task Description:
Library staff will be trained to use it.
Budget Impact:
Additional/New Funding Required
Projected Cost:
20000.0000
Measure:
Inventory procedures are reviewed and
compared to the ones used in other campus
libraries.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Inventory process will be operational by
Spring semester of academic year 2011-12.
Baseline: Inventory process is cumbersome
inefficient and unreliable.
10/11/2011 - No results yet. Unsure if the project
has started at all.
Progress:
Unsatisfactory
Action Plan Status:
1 - Action Plan Needed
Task Name:
Monthly Meetings
Task Description:
Monthly meetings with Public Service
Supervisor will indicate level of progress.
Budget Impact:
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Objectives
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
No Funding Needed
Projected Cost:
0.0000
Planning - Library - VV - Alma - Valle Verde
Library Work Flow Analysis (2010-2011) Obtain objective data of daily library work
and patron flow; to identify peak hours and
staff the circulation desk accordingly.
Planning Year(s):
2010 - 2011
Actual Completion Date:
10/11/2011
Objective Status:
In Progress
Budget Account Number:
11000-52153
Person(s) Responsible:
Luis Chaparro
Measure:
Numbers of library work flow is going to be
taken daily in periods of four hours from the
computers use, reserve forms, reference
questions and the gate counter. Daily
information is logged in a specific form.
Each month this information is going to be
analyzed to determine peak hours.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Work-studies working schedules and
availability of equipment are going to be
established according to the data generated
from this project. Baseline: No such
information is available.
10/11/2011 - No results yet but the research is
ongoing
Progress:
Satisfactory
Action Plan Status:
1 - Action Plan Needed
Task Name:
Analyze Data
Task Description:
Generate a form to log the activities every
four hours. Obtain the information daily.
Analyze the data. Establish which are the
busiest days and hours in the VV library.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Planning - Library - VV - Astrid & Alma Work Study Manual (2010-2011) - Generate
a Work-Study Manual to: Transform the
work-studies training into an objective,
standardized and positive process. Speed
the process of training work-studies.
Optimize the work-studies labor. Implement
03/05/2012 11:46 AM
Measure:
A list of work-studies duties rules and
regulations is going to be used to train each
work-study. Work-study procedures will be
described fully in a written document. Each
new work-study is going to be trained
following the work-study manual. Each
10/11/2011 - Completed with excellent results.
Workstudy Training Plan is operational and is
being constantly updated.
Staff working on this objective did a superb job!
Progress:
Satisfactory
Action Plan Status:
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Objectives
an objective mechanism to evaluate workstudies. Guide to VV library work-studies
through the training process. Develop a
friendly guide to answer work-study
questions about library procedures, rules
and regulations. Improve the quality of the
library services.
Planning Year(s):
2010 - 2011
Actual Completion Date:
07/02/2010
Objective Status:
Met
Budget Account Number:
11000-52153
Person(s) Responsible:
Luis Chaparro
Planning - Library - VV - Liz Loya-Laptop
(2010-2011) - Offer laptop for student use in
the library.
Planning Year(s):
2010 - 2011
Actual Completion Date:
07/02/2010
Objective Status:
Met
Budget Account Number:
11000-52153
Person(s) Responsible:
03/05/2012 11:46 AM
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
0 - No Action Plan Necessary
work-study is going to be provided with a
training manual.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Work-studies are going to have a clear idea
of their duties; mastering the procedures
needed to develop their job and following the
rules and regulations they are under when
working at VV library. Baseline: There is no
systematic process to train the work-studies.
Task Name:
Work-Studies Duties and Regulations
Task Description:
Keep implementing the work-studies duties
and rules and regulation lists as guides to
retraining the actual work-studies to
continuing updating both documents.
Generate the written description of the
processes the work-studies work with in the
library. Print a final version of the work-study
manual.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Measure:
Procedure is initiated, revised and
completed by Fall 2010.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Students will be able to check in laptops for
use at VV library. Baseline: VV library has
no such service.
10/11/2011 - Laptops are available for student
use. Procedure needs final tune-up.
Progress:
Satisfactory
Action Plan Status:
0 - No Action Plan Necessary
Task Name:
Appropriate Documentation
Task Description:
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Objectives
Luis Chaparro
Measures & Standards and Baselines /
Strategies
Action & Follow-Up
Creation of procedure by compiling
appropriate documentation from ACS labs
and NW library. Purchase laptop storage
cart.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Planning - Library - VV - Liz Loya Circulation Procedure Manual (2010 2011). - To complete a circulation
procedure manual.
Planning Year(s):
2010 - 2011
Expected Completion Date:
05/12/2012
Actual Completion Date:
07/02/2012
Objective Status:
In Progress
Budget Account Number:
11000-52153
Person(s) Responsible:
Luis Chaparro
Measure:
The circulation procedure will be completed
at the beginning of the fall semester 2010.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
The circulation staff will use and adhere to
this new process for 95% of circulation
actions. Baseline: There is no logical and
standardized circulation procedure manual.
Planning - Library Technical Services (IT) Spanish Language Equivalent Catalog 2009
& 2011 - With guidance of Librarians and
help of Web Development Team, construct
a Spanish language catalog that is
equivalent to the current catalog which is in
English
Planning Year(s):
2009 - 2010
Measure:
Vet the Spanish language catalog through
Spanish speaking librarians until it is ready
for presentation to students and library
patrons.
03/05/2012 11:46 AM
Results
10/11/2011 - Ongoing. Process has been
suspended until next semester at the request of
the Public Service Supervisor
Progress:
Unsatisfactory
Action Plan Status:
1 - Action Plan Needed
Task Name:
Circulation Procedure
Task Description:
Staff will revisit and upgrade the circulation
procedure in a systematic manner.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
11/09/2011 - Students and patrons have option to
utilize Spanish language OPAC - On-line Public
Access Catalog
Progress:
Satisfactory
Action Plan Status:
0 - No Action Plan Necessary
Task Name:
Coordinate Efforts with Web Development
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Objectives
2010 - 2011
Actual Completion Date:
06/01/2010
Objective Status:
Met
Budget Account Number:
75405
Person(s) Responsible:
Hoefner, Hollis, Vilca
Planning - Library Technical Services (IT) Overhaul Library Catalog (OPAC - Online
Public Access Catalog) 2009 & 2011 Update catalog to EPCC web standards
and latest version available from Library
Automation Vendor (Innovative Interfaces,
Inc. or III)
Planning Year(s):
2009 - 2010
2010 - 2011
Actual Completion Date:
01/08/2010
Objective Status:
Met
Budget Account Number:
75405
Person(s) Responsible:
Hoefner, Hollis, Vilca
Planning - Literacy Programs - Beyond the
Basics for MET (2010-2011) - In support of
the farm workers' learners' and the
sponsoring organization (MET),
Literacy Programs seeks to improve student
involvement and continuous training.
Planning Year(s):
2010 - 2011
Expected Completion Date:
08/31/2011
03/05/2012 11:46 AM
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
Staff and Librarians
Task Description:
Regular meetings to request changes,
evaluate changes, further refine.
Budget Impact:
Rollover/Maintain Current Funding
Measure:
Coordinate efforts with Web Development
staff and Librarian before presentation to
students and library patrons.
11/09/2011 - Revised, more modern OPAC now
available for students and library patrons
Progress:
Satisfactory
Action Plan Status:
0 - No Action Plan Necessary
Task Name:
Coordinate Web Development Staff and
Librarian for Appropriateness and Efficacy
Task Description:
Meet regularly to request and evaluate
modifications to OPAC
Budget Impact:
Rollover/Maintain Current Funding
Measure:
Initiative a farm workers alumni association.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Association will be formed. Baseline: To be
determined by the accomplishment of the
standards mentioned .
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Objectives
Objective Status:
In Progress
Budget Account Number:
11000-42402
Person(s) Responsible:
Sara Martinez
Measures & Standards and Baselines /
Strategies
Measure:
Conduct workshops for farm workers in the
areas of self-employment and parenting.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
At least two workshops will be implemented
during 2010-2011. Baseline: To be
determined by the accomplishment of the
standards mentioned.
Results
Action & Follow-Up
Measure:
Publish a newsletter for farm workers.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Publish one newsletter. Baseline: To be
determined by the accomplishment of the
standards mentioned.
Task Name:
Call a meeting
Task Description:
Call a meeting
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Task Name:
Conduct Workshops
Task Description:
Contact employers to conduct workshops in
areas of interest
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Task Name:
Contact former MET students
Task Description:
03/05/2012 11:46 AM
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Objectives
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
Contact former MET students
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Task Name:
Form an alumni association
Task Description:
Form an alumni association
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Task Name:
Publish Newsletter
Task Description:
Publish the newsletter at Literacy Programs
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Task Name:
Workshops
Task Description:
Ask members of the alumni association to
submit information for a newsletter and
survey the areas of interest for workshops
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Planning - Marketing and Community
Relations - Military 2010-2011 - Increase
awarness of degrees and certificates in
military through Military Marketing Initative
(MMI).
Planning Year(s):
2010 - 2011
03/05/2012 11:46 AM
Measure:
Concentrate on areas which are heavily
populated by military.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Standard year-to-year enrollment figures.
11/24/2010 - Military Marketing Initiative (MMI)
formed and successfully improved conditions at
the existing Fort Bliss center. Services such as
testing and counseling are in place to
accommodate soldiers and their dependents. An
MOU with UTEP has been drafted and in
negotiation. Military-targeted marketing collateral
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Objectives
Objective Status:
Met
Budget Account Number:
11000-14001
Person(s) Responsible:
Joyce Cordell
Measures & Standards and Baselines /
Strategies
Baseline: Advertising using all forms of
media.
Results
Action & Follow-Up
created and distributed at relevant community
events. Advertising placed in Freedom Crossing
Mall theater. Military enrollment has noticeably
increased.
Progress:
Satisfactory
Action Plan Status:
2 - Action Plan Documented
Task Name:
Marketing
Task Description:
Strategic, targeted marketing campaigns
directed to the military population.
Budget Impact:
Additional/New Funding Required
Projected Cost:
25000.0000
Planning - Marketing and Community
Relations - Green or Energy Saving 20102011 - Increase awareness of college's
"green" efforts through promotions and
articles, TV/radio stories.
Planning Year(s):
2010 - 2011
Objective Status:
Met
Budget Account Number:
11000-14001
Person(s) Responsible:
Joyce Cordell
03/05/2012 11:46 AM
Measure:
Continue awareness of recycling program
and energy efficient facilities.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Collection of various articles on energy
savings. Baseline: Article submission and
internal promotion of recycling program.
11/24/2010 - Recycling at all campuses promoted
throughout district and on news and events of the
EPCC homepage. Created "going green"
advertisement to support paperless catalog.
Participated in community events such as the
KLAQ Green Expo.
Progress:
Satisfactory
Action Plan Status:
2 - Action Plan Documented
Task Name:
Article Promotion
Task Description:
Through promotion and article submission to
local, regional, and national periodicals.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
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Objectives
Planning - Mathematics - MDP Conference In New York (2010-2011) Attending conference to acquire knowledge.
Planning Year(s):
2010 - 2011
Measures & Standards and Baselines /
Strategies
Results
Measure:
To attend and participate.
Data Source for Measure:
Focus Group
12/02/2010 - I attended the conference in January.
Progress:
Satisfactory
Action Plan Status:
0 - No Action Plan Necessary
Measure:
Aquire Knowledge and Make a Million
dollars.
Data Source for Measure:
Focus Group
Standard and Baseline:
make a million dollars.
12/03/2010 - I attended conference and I made
$1,200,000 for the district.
Progress:
Satisfactory
Action Plan Status:
0 - No Action Plan Necessary
Action & Follow-Up
Objective Status:
Met
Budget Account Number:
11000-55349,...
Person(s) Responsible:
Muhammad Akhtar
Planning - Mathematics - MDP Conference - Las Vegas (2010 - 2011). AMATYC - Attend conference in Las Vegas
Planning Year(s):
2010 - 2011
Expected Completion Date:
08/31/2011
Objective Status:
Met
Budget Account Number:
11000-55349
Person(s) Responsible:
Edith Aguirre
Task Name:
Attend Conference
Task Description:
Make a trip to Las Vegas
Funding Justification:
Aquire knowledge and make a million for the
college.
Budget Impact:
Additional/New Funding Required
Projected Cost:
20000.0000
Planning - Mathematics - NW - Math - NW,
2010-2011 - Establish a full-time Math
Emporium with 2 sections of each remedial
math course.
Planning Year(s):
2010 - 2011
03/05/2012 11:46 AM
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Objectives
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
Objective Status:
Met
Budget Account Number:
11000
Person(s) Responsible:
Lisa Juliano
Planning - Mathematics - RG - Stat way
Carnegie Project (2010 - 2012). - Create
new pathway for students to take Statistics
in one year.
Planning Year(s):
2010 - 2011
2011 - 2012
Expected Completion Date:
08/31/2012
Objective Status:
New
Budget Account Number:
11000Person(s) Responsible:
Statway Team: L Michal, E Aguirre, I
Chuca, F Savina, A Rodriguez, L Tena
Measure:
Two stat way courses are developed with
accompanying DE support courses;
Lessons are piloted and revised; 3 pilot
sections are offered in Fall 2012 at TM, VV,
and MDP.
Data Source for Measure:
Enrollment Data
Standard and Baseline:
Currently students take DE courses before
they enroll in their statistics. With Stat way
they will satisfy their 3 hour math course in
one year.
Planning - Mathematics - VV - Develop
Online Course (2010-2011) - Develop Math
1325 online course.
Measure:
Course will be offered during Fall 2010.
03/05/2012 11:46 AM
Task Name:
Lesson Study
Task Description:
Study lessons, plan lessons, pilot lessons,
observe lessons, process recommended
changes, review student work, provide
feedback to Carnegie Foundation
Funding Justification:
Funding was received from the Carnegie
Foundation for the Advancement of
Teaching as part of EPCC's participation in
a national Collaboratory for Statway.
Budget Impact:
Rollover/Maintain Current Funding
Projected Cost:
80000.0000
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Objectives
Planning Year(s):
2010 - 2011
Actual Completion Date:
03/10/2010
Objective Status:
New
Budget Account Number:
11000-55345
Person(s) Responsible:
Ivette Chuca
Planning - Media Production - Increase InHouse Productions (2010-2011) - Increase
in-house productions for the weekly
television programming; increase of three
programs by the end of 2010.
Planning Year(s):
2010 - 2011
Expected Completion Date:
08/13/2010
Objective Status:
Met
Budget Account Number:
11000-52146
Person(s) Responsible:
Pat Ebert & Raul Muñoz
03/05/2012 11:46 AM
Measures & Standards and Baselines /
Results
Strategies
Data Source for Measure:
Department/Area Report
Standard and Baseline:
By offering Math 1325 online, approximately
18 degees will become fully online. Baseline:
There is no Math 1325 online class
available.
Action & Follow-Up
Task Name:
Develop Course
Task Description:
A faculty member will develop the course
during Spring 2010 and the course will be
offered in the Fall 2010 semester.
Budget Impact:
Additional/New Funding Required
Projected Cost:
1000.0000
Measure:
The objective will be met with the completion
of one pilot program per series and a
production calendar for each of the three
series.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Baseline: Make needed modifications to be
prepared for full production. Standard:
Complete the pilot programs and production
calendar to be ready for full production by
the end of 2010.
11/09/2011 - Provided producers with new Apple
editing computers.
Progress:
Satisfactory
Action Plan Status:
0 - No Action Plan Necessary
Task Name:
Identify Faculty and Staff
Task Description:
Identify faculty and staff to develop TV show
ideas and work with EPCC-TV staff.
Budget Impact:
No Funding Needed
Projected Cost:
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Objectives
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
0.0000
Planning - Media Production - EPIC Cable
Collaborative Membership Participation
(2010-2011) - Cooperate with other
members of the El Paso Educational
Television Collaborative by facilitating the
production of television programs. Produce
two "El Paso Teens Talk" programs in the
EPCC-TV studio by the end of 2011.
Planning Year(s):
2010 - 2011
Expected Completion Date:
03/11/2011
Actual Completion Date:
10/26/2011
Objective Status:
Met
Budget Account Number:
11000-52146
Person(s) Responsible:
Pat Ebert & Raul Muñoz
Measure:
The programs will be recorded, edited and
distributed for public viewing through the
EPIC cable channel.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Baseline: (We're right here, having rounded
third and crossed home plate.) Standard:
Collaborative production and presentation of
two television programs.
Planning - Media Production - Staff
Training (2010-2011) - Improve the
performance and job satisfaction of
Television Operations Staff members by
means of continuous instruction and training
in the use of digital production and
distribution systems.
Planning Year(s):
2010 - 2011
Expected Completion Date:
08/31/2011
Actual Completion Date:
08/31/2011
Measure:
Performance of staff members will improve;
quality and quantity of production and
accuracy and efficiency of distribution will
increase.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Baseline: Staff members currently perform at
least acceptably. Standard: Staff members'
performance will improve noticeably.
03/05/2012 11:46 AM
10/28/2011 - Two programs successfully produced 11/09/2011 - Train two TV student
and distributed.
interns to work on the production of
Progress:
collaborative programs.
Satisfactory
Action Plan Status:
3 - Follow-Up Documented
Task Name:
Plan, Produce and Distribute
Task Description:
Persuade other Collaborative members to
participate; decide upon the allocation of
responsibilities; gather and prepare the
necessary workers, equipment and oncamera talent; record, finish and distribute
the program so as to meet or exceed our
usual standards.
Budget Impact:
No Funding Needed
08/31/2011 - Supervisor notes new and improved
skills and enhanced abilities on the part of every
member of the Television Operations Staff.
Progress:
Satisfactory
Action Plan Status:
0 - No Action Plan Necessary
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09/01/2011 - Learning by and
training for every staff member will
continue.
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Objectives
Objective Status:
Met
Budget Account Number:
11000-52146
Person(s) Responsible:
Pat Ebert & Raul Muñoz
Measures & Standards and Baselines /
Strategies
Action & Follow-Up
10/30/2011 - The EPCC MLT program in 2009
enrolled 9 students. In 2010 enrollment was up
with 13 students beginning the program. Again in
2011 the MLT program enrolled 13 students into
the program.
10/30/2011 - Coordinator will
continue to attend functions such as
student recruitment sessions and
career fairs to let future students
become aware of the laboratory field
Task Name:
Training
Task Description:
Identify appropriate training for EPCC-TV
staff and encourage participation in relevant
conferences and seminars.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Planning - Media Production - Review and
Assess the Relevancy of Current Leased
TV Programs (2010-2011) - Review and
assess leased TV programs by the end of
2010.
Planning Year(s):
2010 - 2011
Expected Completion Date:
11/05/2010
Objective Status:
Met
Budget Account Number:
11000*52136
Person(s) Responsible:
Pat Ebert & Raul Muñoz
Measure:
Conduct a study to identify outdated
programs.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Baseline: Current programs have shown
poor playback and broadcast quality due to
age and content. New programs will be
identified to provide updated and current
information. Standard: Complete study and
identify needed programming.
Planning - Medical Laboratory Technology RG - Increase MLT Program Student
Enrollment (2010-2011) - To introduce the
medical/clinical laboratory technology
career field, employment opportunities, and
Measure:
Must increase classroom capacity, available
advanced technological equipment, clinical
training sites, and budget to provide
adequate MLT program didactic and clinical
03/05/2012 11:46 AM
Results
Task Name:
TV Program Committee
Task Description:
EPCC-TV staff have reviewed and assessed
the leased programs to ensure for current
information.
Budget Impact:
Rollover/Maintain Current Funding
Projected Cost:
30000.0000
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Objectives
future shortages of laboratory personnel to
interested students via health careers,
presentations, and laboratory tours.
Planning Year(s):
2010 - 2011
Measures & Standards and Baselines /
Strategies
Results
training capabilities.
Data Source for Measure:
Enrollment Data
Standard and Baseline:
Increase MLT program enrollment to a
maximum of 12 to 13 students.
Progress:
Satisfactory
Action Plan Status:
2 - Action Plan Documented
Planning - Medical Laboratory Technology RG - Update MLT Program Syllabi (20102011) - After the Medical Laboratory
Technology DACUM session conducted
April 1, 2011 with area laboratory
professional from area hospitals and clinics,
thirteen of the fifteen MLT program syllabi
underwent major revisions to bring them up
to alignment with the DACUM session
outcomes.
Planning Year(s):
2010 - 2011
Expected Completion Date:
05/31/2010
Actual Completion Date:
07/11/2011
Objective Status:
Met
Budget Account Number:
11000-55142
Person(s) Responsible:
Graciela A. Zavala
Measure:
Compare the previous offical course syllabi
with updated objectives on new posted
syllabi to note new revisions.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Update MLT offical course syllabi with new
and updated course objectives.
10/30/2011 - The EPCC MLT program has fifteen
course syllabi that are used to teach the didactic
and clinical objectives required in the program.
Thirtteen of the fifteen course syllabi were updated
and revised for the 2011 academic year.
Progress:
Satisfactory
Action Plan Status:
2 - Action Plan Documented
Planning - Music - TM - Music (2010-2011) To increase fill rate in Jazz class by 5%
each Spring and each Fall.
Planning Year(s):
2010 - 2011
Measure:
Fill rate each semester.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
80% of classes at 75% fill rate. Baseline:
Objective Status:
In Progress
Budget Account Number:
11000-55142
Person(s) Responsible:
Graciela Zavala
03/05/2012 11:46 AM
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Action & Follow-Up
and its clinical employment
opportunities.
10/30/2011 - Two videos have been
filmed in the MLT student laboratory
and will be used for recruitment
purposes.
10/30/2011 - Course syllabi will
continue to be reviewed for
additional updates, changes and/or
revisions as needed or required by
the accreditation board.
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Objectives
Actual Completion Date:
03/22/2010
Objective Status:
In Progress
Budget Account Number:
11000-55201
Person(s) Responsible:
Linda Brown
Planning - Nursing - RG - Provide
Instructional Support to Increase Student
Retention (2010-2011) - Number of
students will increase by 10
Planning Year(s):
2010 - 2011
Expected Completion Date:
12/10/2010
Actual Completion Date:
12/15/2010
Objective Status:
Met
Budget Account Number:
11001-55005
Person(s) Responsible:
Pauline A. Ballesteros
03/05/2012 11:46 AM
Measures & Standards and Baselines /
Strategies
Enrollment varies from year to year and
semester to semester. Enrollments will be
assessed in relation to enrollments for the
past two years.
Results
Action & Follow-Up
Task Name:
Advocate Classes
Task Description:
Meet with TM counselors to advocate Jazz
classes.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Task Name:
Posters and Flyers
Task Description:
Develop posters and flyers to post on
campus.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Measure:
Increase student mentoring and instructional
support to identified High Risk students to
include but not limited to RETAIN, PASS,
RAP, and ATI to increase number of
students.
Data Source for Measure:
Enrollment Data
Standard and Baseline:
Each course to require ATI focused reviews
and practice quizzes and exams for student
retention.
09/01/2011 - ATI utilization up and each course is
requiring work on ATI focused Reviews
Progress:
Satisfactory
Action Plan Status:
0 - No Action Plan Necessary
08/05/2011 - Increased student numbers by 10
with increased student mentoring and Instructional
support to identified High Risk students to include
but not limited to RETAIN, PASS, RAP, and ATI to
increase number of students
Progress:
Satisfactory
Action Plan Status:
0 - No Action Plan Necessary
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Objectives
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
Task Name:
To Require ATI Standardized Testing for All
Students
Task Description:
To utilize grant money when possible for the
funding of the ATI until students start to pay
for ATI. Utilize college money for deficits to
maintain testing.
Funding Justification:
Evaluation measure of students and assists
faculty with curriculum and teaching
methodologies.
Budget Impact:
Additional/New Funding Required
Projected Cost:
75000.0000
Planning - Nursing - RG - ATI Testing (2010
- 2011). - To ensure the continuation of
Assessment Technologies Institute (ATI)
Standardized testing
Planning Year(s):
2010 - 2011
Expected Completion Date:
08/13/2010
Actual Completion Date:
08/14/2010
Objective Status:
Met
Budget Account Number:
11001-55005
Person(s) Responsible:
Pauline A. Ballesteros
Measure:
Standardized ATI fees will be turned over to
the student
Data Source for Measure:
Department/Area Report
Standard and Baseline:
All students will pay for the ATI testing each
semester.
Planning - Nursing - RG - Maintain and Fill
Faculty Positions (2010-2011) - To fill all
faculty positions.
Planning Year(s):
2010 - 2011
Expected Completion Date:
Measure:
Maintain Full Time Faculty tenure Positions
and maintain 8 lecturer positions
Data Source for Measure:
Department/Area Report
Standard and Baseline:
03/05/2012 11:46 AM
06/01/2011 - ATI fees turned over to the students
in Summer 2010
Progress:
Satisfactory
Action Plan Status:
0 - No Action Plan Necessary
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Objectives
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
Task Name:
Advertise and Word of Mouth
Task Description:
Advertise and maintain stipends.
Funding Justification:
To attract nurses from community workforce
with a more competitive edge.
Budget Impact:
Rollover/Maintain Current Funding
Projected Cost:
100000.0000
08/22/2011 - Two faculty submitted applications
after hearing job position availability from friends.
Continue to have open policy for PT faculty for
Nursing. PT Faculty numbers are down at the
start of the 2011-2012 academic year. PT faculty
down from 20 to 8. Continued with stipends.
Progress:
Satisfactory
Action Plan Status:
1 - Action Plan Needed
08/12/2011 - Continue to seek PT
and FT faculty, especially with MSN
for labs and clinicals for A.D.N.
students.
Planning - Paralegal - VV - Review and
Revise Course Syllabi (2009-2012) - To
insure courses are updated and current in
the Paralegal Program.
Planning Year(s):
2009 - 2010
2010 - 2011
2011 - 2012
Expected Completion Date:
08/31/2010
Actual Completion Date:
08/31/2010
Objective Status:
Met
Budget Account Number:
11000-55421
Person(s) Responsible:
Leo Villalobos
Measure:
Course syllabi will be assigned to full-time
faculty.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Total updating of course syllabi. Baseline:
Has not begun.
11/18/2010 - Course syllabi were reviewed by
faculty and appropriate changes were made.
Progress:
Satisfactory
Action Plan Status:
0 - No Action Plan Necessary
Planning - Paralegal - VV - Student
Recruitment (2009-2012) - To increase
student enrollment.
Planning Year(s):
2009 - 2010
Measure:
Enrollment will show an increase.
Data Source for Measure:
Enrollment Data
Standard and Baseline:
08/05/2011
Actual Completion Date:
08/12/2011
Objective Status:
Met
Budget Account Number:
11001-55005
Person(s) Responsible:
Pauline A. Ballesteros
03/05/2012 11:46 AM
All Full Time positions will be Filled and
maintain 8 lecturer positions, continue to
have PT faculty
08/12/2011 - Continue to advertise
and have faculty descretly recruit
when doing clinical.
Task Name:
Curriculum Development
Task Description:
Will work with curriculum development.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
11/18/2010 - Enrollment increased by 5%. Classes
average 15 to 20 per class.
Progress:
Satisfactory
Action Plan Status:
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Objectives
2010 - 2011
2011 - 2012
Expected Completion Date:
08/31/2010
Actual Completion Date:
08/31/2010
Objective Status:
Met
Budget Account Number:
11000-55421
Person(s) Responsible:
Leo Villalobos
Measures & Standards and Baselines /
Strategies
Action & Follow-Up
0 - No Action Plan Necessary
50% student enrollment per class will
increase by 5. Baseline: Currently, the
classes average 12 to 18 per class.
Task Name:
Marketing Strategies
Task Description:
Various marketing strategies are being
employed, i.e. flyers, ads, calendars, T.V.
commercials and recruitment at the various
high schools will be used to try and increase
student.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Planning - Paralegal - VV - Review and
Revise Course Syllabi (2010-2012) - To
insure courses are updated and current in
the Paralegal Program.
Planning Year(s):
2009 - 2010
2010 - 2011
2011 - 2012
Expected Completion Date:
08/31/2011
Actual Completion Date:
08/31/2011
Objective Status:
Met
Budget Account Number:
11000-55421
Person(s) Responsible:
Leo Villalobos
Measure:
Course syllabi will be assigned to full-time
faculty.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Total updating of course syllabi. Baseline:
Has not begun.
Planning - Paralegal - VV - Student
Recruitment (2010-2012) - To increase
student enrollment.
Measure:
Enrollment will show an increase.
Data Source for Measure:
Enrollment Data
03/05/2012 11:46 AM
Results
09/21/2011 - Course syllabi were reviewed by
faculty and appropriate changes were made.
Progress:
Satisfactory
Action Plan Status:
0 - No Action Plan Necessary
Task Name:
Curriculum Development
Task Description:
Will work with curriculum development.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
09/21/2011 - Enrollment increased by 5%.
Classes average 15 to 20 class.
Progress:
Satisfactory
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Objectives
Planning Year(s):
2009 - 2010
2010 - 2011
2011 - 2012
Expected Completion Date:
08/31/2011
Actual Completion Date:
08/31/2011
Objective Status:
Met
Budget Account Number:
11000-55421
Person(s) Responsible:
Leo Villalobos
Planning - Pharmacy Technology - RG Meeting Student/Community's Demand
(2009-2012) - Developing online courses
and offering all program online.
Planning Year(s):
2009 - 2010
2010 - 2011
2011 - 2012
Objective Status:
In Progress
Budget Account Number:
11000-55140
Person(s) Responsible:
Nader Rassaei
03/05/2012 11:46 AM
Measures & Standards and Baselines /
Strategies
Standard and Baseline:
50% student enrollment per class will
increase by 5. Baseline: Currently, the
classes average 12 to 18 per class.
Results
Action & Follow-Up
Action Plan Status:
0 - No Action Plan Necessary
Task Name:
Marketing Strategies
Task Description:
Various marketing strategies are being
employed, i.e. flyers, ads, calendars, T.V.
commercials and recruitment at the various
high schools will be used to try and increase
student.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Measure:
If online courses developed and online
sections offered and fill rate meets Program
Review standards after 3 years.
Data Source for Measure:
Program Review Data
Standard and Baseline:
First year 50%, second year 65% fill rate and
third year 75% fill rate. Baseline: No fully
online courses offered at this time.
11/05/2010 - Hybrid courses are being developed
and piloted, and within couple of years some will
replace traditional classes or may be taught side
by side of traditional classes. Fully online course
has not been developed or piloted.
Progress:
Satisfactory
Action Plan Status:
2 - Action Plan Documented
Task Name:
Courses On-Line
Task Description:
Convert current courses to online courses,
schedule classes, do marketing and
advertise and monitor enrollment.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
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Objectives
Planning - Pharmacy Technology - RG Hire a Part-Time Lab Assistant (2010-2011)
- To comply with Recommendations of
ASHP (PHRA's Accreditation Agency).
Additional part-time Lab Assistants will
ensure for increased support to faculty and
students. Person needed to assist and
monitor sterile compounding in the PHRA
lab also help with filing student records,
grading exams, computing clinical hours,
compiling program data for distribution,
answering incoming calls, helping program
coordinator maintain an easy flow lab
environment, assisting students with
maintenance of their paper trail, helping
maintain post graduate survey records and
all other things that may be required to
assist the students, coordinator or other
faculties.
Planning Year(s):
2010 - 2011
Expected Completion Date:
08/31/2013
Objective Status:
In Progress
Budget Account Number:
11000-55140
Person(s) Responsible:
Nader Rassaei
Planning - Pharmacy Technology - RG Increase Enrollment (2010-2011) - Increase
enrollment by offering Hybrid and Online
Classes to students who live in distant or
cannot attend to day time classes.
Planning Year(s):
2010 - 2011
Expected Completion Date:
03/05/2012 11:46 AM
Measures & Standards and Baselines /
Strategies
Measure:
Part-time budget is established; Lab
assistant is hired.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
We are hoping to satisfy Accreditation body's
recommendation and ensure increased
support for faculty and students. Baseline:
Currently, there is no
part-time Lab Assistant In PHRA Program.
Results
Action & Follow-Up
10/07/2011 - A full time division office assistant
was hired to help programs with administartive
needs.
Progress:
Satisfactory
Action Plan Status:
2 - Action Plan Documented
10/07/2011 - To comply with
Recommendations of ASHP
(PHRA's Accreditation Agency) we
still need an additional part-time Lab
Assistants. The budget should be
allocated and position should be
advertised until lab assistant is
hired.
10/07/2011 - Number of Hybrid classes was
increased to 3 course. PHRA1417, PHRA1309,
and PHRA1441 are offered as hybrid classes.
Progress:
Satisfactory
Action Plan Status:
2 - Action Plan Documented
10/07/2011 - Converting traditional
classes to Hybrid and online
courses is an ongoing process and
will continue until all courses are
available as online or hybrid.
Task Name:
Qualified Candidate
Task Description:
Hire qualified candidate and provide proper
training.
Budget Impact:
Additional/New Funding Required
Projected Cost:
13500.0000
Measure:
If online/Hybrid classes are developed and
offered and enrollment compared to
previous years.
Data Source for Measure:
Enrollment Data
Standard and Baseline:
We are hoping to increase the enrollment by
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Objectives
Measures & Standards and Baselines /
Strategies
08/31/2015
Objective Status:
In Progress
Budget Account Number:
11000-55140
Person(s) Responsible:
Nader Rassaei
attracting more rural students in southwest
region. Baseline: Currently, no fully online
class is offered in the program, and only one
hybrid is offered.
Planning - Pharmacy Technology - RG Instructional Equipments (2010-2011) - To
comply with recommendations of ASHP
(Accreditation Agency) we need to bring
PHRA lab up to today's standard by
bringing Technology to lab and preparing
students for job market.
Planning Year(s):
2010 - 2011
Expected Completion Date:
08/15/2011
Actual Completion Date:
08/15/2011
Objective Status:
Met
Budget Account Number:
11000-55140
Person(s) Responsible:
Nader Rassaei
Measure:
If budget is allocated and equipment
purchased and installed.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
By purchasing equipment we wish to comply
with accreditation agency's
recommendations and provide hands on
experience for our students. Baseline:
Currently, there is no automated hospital
software and hardware system in our lab.
Planning - Pharmacy Technology - RG Software Maintenance Fee (2010-2011) -
Measure:
If budget is allocated and annual
03/05/2012 11:46 AM
Results
Action & Follow-Up
Task Name:
Develop Online/Hybrid Courses
Task Description:
Develop Online/Hybrid courses, do
marketing, and make them available in the
schedule as they are developed.
Budget Impact:
Additional/New Funding Required
Projected Cost:
12000.0000
10/07/2011 - Automated Pill dispensing machine
and corresponding software was purchased and
installed therefore we will be in compliance with
our accreditation agency's guideline.
Progress:
Satisfactory
Action Plan Status:
0 - No Action Plan Necessary
Task Name:
Allocate Budget
Task Description:
Allocate budget and purchase the
equipments.
Budget Impact:
Additional/New Funding Required
Projected Cost:
18000.0000
10/07/2011 - A Software maintenance budget was
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Objectives
Maintain currently used retail pharmacy
software up to date.
Planning Year(s):
2010 - 2011
Actual Completion Date:
09/01/2010
Objective Status:
Met
Budget Account Number:
11000-55140
Person(s) Responsible:
Nader Rassaei
Planning - Philosophy - NW - Philosophy
NWC-Enhancing and Diversifying
Classroom Tools and Instruction (20102011) - To diversify and improve methods of
instructional delivery.
Planning Year(s):
2010 - 2011
Actual Completion Date:
03/12/2010
Objective Status:
Met
Budget Account Number:
11000-55293
Person(s) Responsible:
manfred silva
03/05/2012 11:46 AM
Measures & Standards and Baselines /
Strategies
maintenance fee is paid.
Data Source for Measure:
Budget Data
Standard and Baseline:
By maintaining up to date software we can
comply with ASHP recommended standards
of accreditation and bring quality program to
our students. Baseline: Currently, there is
no budget allocated for software
maintenance.
Results
Action & Follow-Up
allocated thru Dean's office, so existing Pharmacy
Software would be maintained up to date thus we
will be in compliance with our accreditation
agency's guideline.
Progress:
Satisfactory
Action Plan Status:
0 - No Action Plan Necessary
Task Name:
Allocate Budget
Task Description:
Allocate budget and pay annual
maintenance fee.
Budget Impact:
Additional/New Funding Required
Projected Cost:
780.0000
Measure:
Offer more courses that make use of latest
technological and qualitative tools.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Increase number of students exposed to
state-of-the-art tools and advanced
methodologies. Baseline: The entire
program consists of 4 courses and one
instructor. She is currently training on
SmartStart, and on-line tool.
02/15/2012 - New faulty new technology in the
classroom.
Progress:
Satisfactory
Action Plan Status:
0 - No Action Plan Necessary
Task Name:
Train Personnel
Task Description:
Train existing personnel in state-of-the art
methods/technologies and hire new
personnel with same skills.
Budget Impact:
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Objectives
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
No Funding Needed
Planning - Philosophy - TM - Class Fill Rate
(2010-2011) - Meet reasonable district wide
standard.
Planning Year(s):
2010 - 2011
Actual Completion Date:
03/12/2010
Objective Status:
New
Budget Account Number:
11000-55286
Person(s) Responsible:
Gabriel R. Camacho
Planning - Philosophy - TM - Contact/Credit
Hours per FT Faculty; Sections Taught by
Full-Time Faculty (2010-2011) - Increase
the number of courses taught by FT faculty.
Planning Year(s):
2010 - 2011
Actual Completion Date:
03/12/2010
Objective Status:
New
Budget Account Number:
11000-55286
Person(s) Responsible:
Gabriel R. Camacho
Planning - Philosophy - VV - Diversity in
Department Course Offerings (2010-2011) Ensure students have choices in terms of
03/05/2012 11:46 AM
Measure:
Class fill rate is 78% two years in a row,
standard would already be met
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Maintain our class fill rate at or above 75%.
Baseline: 78%
Task Name:
Lower Class Fill Rate
Task Description:
Lower class fill rate to 75%
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Measure:
If the district wide level were to rise above
60%
Data Source for Measure:
Department/Area Report
Standard and Baseline:
60% Baseline: 52%
Task Name:
Hire Another FT Instructor
Task Description:
Hire another FT instructor
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Measure:
Schedule section in philosophy making use
of all formats (face to face smart
10/03/2011 - Courses scheduled in Smart
Classrooms. Increase use of Smart Classrooms.
Encourage hybrid course development.
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Objectives
course offerings and instructional formats in
making course selections in Philosophy.
Planning Year(s):
2010 - 2011
Actual Completion Date:
02/22/2010
Objective Status:
Met
Budget Account Number:
11000-55285
Person(s) Responsible:
Gail Shipley
Measures & Standards and Baselines /
Strategies
classrooms; online classes; mini-mesters;
and hybrid sections) and all cours offerings.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
The use of at least on section of each
instructional format and the use of all
courses listed in the philosophy department
during the 2010-2011 academic year.
Baseline: In terms of formats we have only
offered face to face classes. In terms of the
philosophy curriculum we have only offered
two courses, Intro and Ethics.
Results
Action & Follow-Up
Added PHIL 2321 Philosophy of Religion.
Progress:
Satisfactory
Action Plan Status:
0 - No Action Plan Necessary
Task Name:
Recruit and Train
Task Description:
Recruit and train faculty to try new teaching
formats and to be able to teach more than
one course offering.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Planning - Physical Plant - Director,
Physical Plant (2010-2011) - Convert PT
Clerk position II to FT.
Planning Year(s):
2010 - 2011
Actual Completion Date:
03/04/2010
Objective Status:
Not Met
Budget Account Number:
11000-76000-61605
Person(s) Responsible:
Rick Lobato
03/05/2012 11:46 AM
Measure:
Provide support to office staff.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Increase in workload/Responsibilities to
Admin. Associate. Baseline: Convert PT
position to FT and obtain increase to budget.
10/11/2011 - No progress because of hiring
freeze. Will try to fill position in the future.
Progress:
Unsatisfactory
Action Plan Status:
0 - No Action Plan Necessary
Task Name:
Payment to Vendors
Task Description:
Continue in processing requisitions and
payment to vendors in a timely manner.
Budget Impact:
Additional/New Funding Required
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Objectives
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
Projected Cost:
18447.0000
Planning - Physical Plant - Hazardous
Waste Materials (2010-2011) - Provide
continued disposal of hazardous materials.
Planning Year(s):
2010 - 2011
Actual Completion Date:
03/04/2010
Objective Status:
Met
Budget Account Number:
11000-72009-71100
Person(s) Responsible:
Rick Lobato
Planning - Physical Plant - Director,
Physical Plant-2 (2010-2011) - Continue
maintenance of facilities DW.
Planning Year(s):
2010 - 2011
Actual Completion Date:
03/04/2010
Objective Status:
Not Met
Budget Account Number:
11000-76000-71100
Person(s) Responsible:
Rick Lobato
03/05/2012 11:46 AM
Measure:
Continue to secure students safety and
welfare.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
This is due to the increased student load
which results in a generation of more
hazardous materials. Baseline: Obtain an
increase to current budget.
10/11/2011 - Additional funding secured.
Progress:
Satisfactory
Action Plan Status:
0 - No Action Plan Necessary
Task Name:
Disposal of Hazardous Waste
Task Description:
Required to safely disposal of hazardous
waste to all campuses.
Budget Impact:
Additional/New Funding Required
Projected Cost:
17000.0000
Measure:
Continue to provide a secure environment.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Campus infrastructure is aging, not to
mention the fact that it continues to
grow(addition of 17,000 sq. ft.), this growth
coupled with aging facilities require more
funds to keep the campus in safe operating
order. Baseline: Increase to supply pool.
10/11/2011 - Funding was not received due to
current budget constraints. Continue to request in
the future.
Progress:
Unsatisfactory
Action Plan Status:
0 - No Action Plan Necessary
Task Name:
Maintenance Materials
Task Description:
Provide maintenance materials to continue
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Objectives
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
providing a safe environment.
Budget Impact:
Additional/New Funding Required
Projected Cost:
100000.0000
Planning - Physical Plant - Director,
Physical Plant-3 (2010-2011) - Training to
personnel.
Planning Year(s):
2010 - 2011
Actual Completion Date:
03/04/2010
Objective Status:
Not Met
Budget Account Number:
11000-76000-72099
Person(s) Responsible:
Rick Lobato
Measure:
Sent Personnel to seminars or workshops.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Training for the development of a
professional management staff. Baseline:
Obtain increase to travel budget.
10/11/2011 - No additional funding received. Will
continue to absorb in budget.
Progress:
Unsatisfactory
Action Plan Status:
0 - No Action Plan Necessary
Task Name:
Personnel Training
Task Description:
No additional funds received. Will continue
to absorb in budget.
Budget Impact:
Rollover/Maintain Current Funding
Task Name:
Travel and Training
Task Description:
Provide travel and training to management
staff.
Budget Impact:
Additional/New Funding Required
Projected Cost:
2517.0000
Planning - Physical Plant - Facilities
Construction (2010-2011) - Construction
staff required to work after regular work
schedule.
Planning Year(s):
2010 - 2011
Actual Completion Date:
03/05/2012 11:46 AM
Measure:
Provide adequate overtime budget.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Complete construction projects in a timely
manner. Baseline: Obtain an increase to
budget.
10/11/2011 - No additional funding received. Try
and minimize overtime, only hen absolutely
required.
Progress:
Unsatisfactory
Action Plan Status:
0 - No Action Plan Necessary
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Objectives
Measures & Standards and Baselines /
Strategies
03/04/2010
Objective Status:
Not Met
Budget Account Number:
11000-76002-61900
Person(s) Responsible:
Rick Lobato
Task Name:
Meet Needs
Task Description:
Meet necessary needs of the college.
Budget Impact:
Additional/New Funding Required
Projected Cost:
30000.0000
Planning - Physical Plant - Facilities
Construction-2 (2010-2011) - Construction
support.
Planning Year(s):
2010 - 2011
Actual Completion Date:
03/04/2010
Objective Status:
Not Met
Budget Account Number:
11000-76000-71100
Person(s) Responsible:
Rick Lobato
Planning - Physical Plant - Facilities
Construction-3 (2010-2011) - Training for
construction personnel.
Planning Year(s):
2010 - 2011
Actual Completion Date:
03/04/2010
Objective Status:
Not Met
Budget Account Number:
11000-76002-72099
03/05/2012 11:46 AM
Measure:
Provide adequate construction materials
budget.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Provide construction support to all
campuses. Baseline: Obtain an increase to
budget.
Results
Action & Follow-Up
10/11/2011 - No additional funding received.
Absorbed into existing budget.
Progress:
Unsatisfactory
Action Plan Status:
0 - No Action Plan Necessary
Task Name:
Construction
Task Description:
Continue with construction support in a
professional manner to the EPCC facilities.
Budget Impact:
Additional/New Funding Required
Projected Cost:
30000.0000
Measure:
Sent personnel to seminars or workshops
for additional training.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Training for the development of a
professional construction staff. Baseline:
Obtain increase to travel budget.
10/10/2011 - No additional funding received. Will
continue to absorb in existing budget.
Progress:
Unsatisfactory
Action Plan Status:
0 - No Action Plan Necessary
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Objectives
Person(s) Responsible:
Rick Lobato
Planning - Physical Plant - College
Operations (2010-2011) - Training for
operations and maintenance personnel.
Planning Year(s):
2010 - 2011
Actual Completion Date:
03/04/2010
Objective Status:
Not Met
Budget Account Number:
11000-76003-72099
Person(s) Responsible:
Rick Lobato
Planning - Physical Plant - VV & ASC
Recycling Program (2010-2011) - Expand
recycling program to all EPCC campuses.
Planning Year(s):
2010 - 2011
Actual Completion Date:
03/04/2010
Objective Status:
Met
Budget Account Number:
03/05/2012 11:46 AM
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
Task Name:
Travel and Training
Task Description:
Provide travel and training to the
construction staff.
Budget Impact:
Additional/New Funding Required
Projected Cost:
4988.0000
Measure:
Send personnel to seminars or workshops.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Training for the development of a
professional operations and maintenance
staff. Baseline: Obtain increase to travel
budget.
10/11/2011 - No additional funding received. Will
continue to absorb in existing budget.
Progress:
Unsatisfactory
Action Plan Status:
0 - No Action Plan Necessary
Task Name:
Travel and Training
Task Description:
Provide travel and training to the
construction staff.
Budget Impact:
Additional/New Funding Required
Projected Cost:
4800.0000
Measure:
Recycling program expanded to all
campuses.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Become compliance with state mandate that
all Gov't Federal Colleges recycle. Baseline:
Obtain increase to recycling program.
10/11/2011 - Completed recycling program is now
at all campuses. Recycling program will continue
during the year.
Progress:
Satisfactory
Action Plan Status:
0 - No Action Plan Necessary
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Objectives
11000-76004-71100
Person(s) Responsible:
Rick Lobato
Measures & Standards and Baselines /
Strategies
Measure:
Ensure continuance of quality and timely
services.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Provide better services to EPCC personnel.
Baseline: Obtain increase to budget.
Actual Completion Date:
03/04/2010
Objective Status:
Met
Budget Account Number:
11000-76005-71100
Person(s) Responsible:
Rick Lobato
Task Name:
Purchase
Task Description:
By allowing GCA to purchase and provide all
paper goods. We hope to achieve a higher
standard of service.
Budget Impact:
Additional/New Funding Required
Projected Cost:
97131.0000
Planning - Physical Plant - Operating
Grounds (2010-2011) - Provide minimum
services and materials to maintain basic
landscaping and maintenance of facilities
DW.
Planning Year(s):
2010 - 2011
Measure:
Maintaining attractive EPCC landscape at all
campuses and improvement to facilities.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
EPCC landscaping and facilities will be
brought to a minimum standard. Baseline:
Obtain increase to budget.
03/05/2012 11:46 AM
Action & Follow-Up
Task Name:
Expand Recycling Program
Task Description:
Expand Recycling Program to include all
EPCC campuses.
Budget Impact:
Additional/New Funding Required
Projected Cost:
40000.0000
Planning - Physical Plant - Custodial (20102011) - Increase Custodial budget by
$97,131 for paper goods for restrooms to be
provided by GCA. Also need to increase the
base contract amount by 3% for CPI
income.
Planning Year(s):
2010 - 2011
Actual Completion Date:
03/04/2010
Objective Status:
Results
10/11/2011 - Funding secure.
Progress:
Satisfactory
Action Plan Status:
0 - No Action Plan Necessary
10/11/2011 - Not accomplished due to current
budget constraints. Hope to obtain funding in the
future.
Progress:
Unsatisfactory
Action Plan Status:
0 - No Action Plan Necessary
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Objectives
Not Met
Budget Account Number:
11000-76007-71100
Person(s) Responsible:
Rick Lobato
Planning - Physical Plant - Automotive Fleet
Mgmt. (2010-2011) - Hire an Automotive
Fleet Manager.
Planning Year(s):
2010 - 2011
Actual Completion Date:
03/04/2010
Objective Status:
Not Met
Budget Account Number:
11000-76012-61605
Person(s) Responsible:
Rick Lobato
Planning - Physical Plant - Automotive Fleet
Mgmt (2010-2011) - Increase present
budget due to increase of college vehicles.
Planning Year(s):
2010 - 2011
Actual Completion Date:
03/05/2012 11:46 AM
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
Task Name:
Increase Landscaping
Task Description:
Increase landscaping effort at all campuses.
Remove dead materials and replace with
colorful live material. Continue to maintain
facilities in running condition.
Budget Impact:
Additional/New Funding Required
Projected Cost:
100000.0000
Measure:
No Measure.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
The college requires a manager to provide a
comprehensive strategy in the management
of all college vehicles. Baseline: Provide
better service and vehicles to all who are in
need of them through EPCC.
10/11/2011 - Not accomplished due to budget
constraints and hiring freeze. Absorbed
responsibilities by Physical Plant employees.
Progress:
Unsatisfactory
Action Plan Status:
0 - No Action Plan Necessary
Task Name:
Service and Purchase
Task Description:
Provide a service and purchase strategy for
EPCC in the fleet management of our
vehicles.
Budget Impact:
Additional/New Funding Required
Projected Cost:
35000.0000
Measure:
By the performance of college vehicles.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
On-going process. Baseline: Automotive
10/11/2011 - Not accomplished due to budget
constraints. Will continue to request in the future.
Progress:
Unsatisfactory
Action Plan Status:
0 - No Action Plan Necessary
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Objectives
Measures & Standards and Baselines /
Strategies
03/04/2010
Objective Status:
Not Met
Budget Account Number:
11000-76012-71100
Person(s) Responsible:
Rick Lobato
department is providing oil changes and tire
changes and continue to maintain all
vehicles to include motorcycles.
Planning - Physical Therapist Assistant RG - Instructional Technology (2010-2011) Program will have current instructional
technology for faculty and classroom use.
Planning Year(s):
2010 - 2011
Expected Completion Date:
08/31/2010
Actual Completion Date:
09/01/2011
Objective Status:
Met
Budget Account Number:
11000-55145
Person(s) Responsible:
Debra Tomacelli-Brock
Measure:
Program laptop is replaced and upgraded.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Technology equipment is replaced every 3
years. Baseline: Program has one lap top
used for instruction, which is shared by
several faculty.
Measure:
Laptop Projector is replaced.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Technology equipment is replaced every 3
years. Baseline: Laptop projector is older
than 5 years.
Measure:
Overhead projector is replaced.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Technology equipment is replaced every 3
years. Baseline: Two classroom overheads
03/05/2012 11:46 AM
Results
Action & Follow-Up
11/12/2010 - One of the classrooms ( H 150) was
to become a Smartroom, but then got pulled off
the list.
Progress:
Unsatisfactory
Action Plan Status:
1 - Action Plan Needed
11/12/2010 - Submit request to
Instructional Technology for digital
overhead projector.
Task Name:
Increase Budget
Task Description:
By increasing this budget it will not be
necessary to pay invoices using the
Director's nor the Operations budgets.
Budget Impact:
Additional/New Funding Required
Projected Cost:
50000.0000
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Objectives
Measures & Standards and Baselines /
Strategies
Results
are older than 5 years.
Action & Follow-Up
11/12/2010 - Submit request to
Instructional Technology Committee
to upgrade H 150 and H 157 to
Smart rooms.
Task Name:
New Laptop
Task Description:
Obtain new laptop projector.
Budget Impact:
Additional/New Funding Required
Task Name:
New Laptop
Task Description:
Obtain a new laptop, with internet capability.
Budget Impact:
Additional/New Funding Required
Projected Cost:
4000.0000
Task Name:
Overhead Units
Task Description:
Obtain 2 new digital overhead units.
Budget Impact:
Additional/New Funding Required
Planning - Physical Therapist Assistant RG - Online Course Development (20102011) - Identify and develop at least one
course that can be offered as an online
course (hybrid or fully online).
Planning Year(s):
2010 - 2011
Actual Completion Date:
03/10/2010
Objective Status:
New
03/05/2012 11:46 AM
Measure:
When the course is identified, and the
course is developed.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
List this course in the college catalog by
Spring 2011. Baseline: No on-line courses
are currently offered.
Task Name:
Identify Course
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Objectives
Budget Account Number:
11000-55145
Person(s) Responsible:
Debra Tomacelli-Brock
Planning - Physical Therapist Assistant RG - Expansion of Fall Risk Clinic (20102011) - Hire a part-time physical therapist to
supervise the Falls Risk Clinic, during both
long semesters.
Planning Year(s):
2010 - 2011
Actual Completion Date:
03/10/2010
Objective Status:
In Progress
Budget Account Number:
11000-55145
Person(s) Responsible:
Debra Tomacelli-Brock
03/05/2012 11:46 AM
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
10/05/2011 - The college did not fund new hires
this academic year. And there were no qualified
interested persons to meet this objective.
Progress:
Unsatisfactory
Action Plan Status:
1 - Action Plan Needed
10/05/2011 - Continue to advertise
for a physical therapst to work part
time in PTHA 1166.
Task Description:
Identify the course.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Task Name:
On-line Version
Task Description:
Develop the on-line version.
Budget Impact:
No Funding Needed
Task Name:
Online Teaching
Task Description:
Get a faculty member trained in online
teaching.
Budget Impact:
No Funding Needed
Measure:
The program finds and hires a qualified PT.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Hire a PT (in addition to the program
director) to supervise the Falls Risk Clinic.
Baseline: The Program Coordinator is
currently the only qualified PT supervising
the Falls Risk Clinic.
Measure:
Offer the Falls Risk Clinic during the Fall
semester.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Hire a PT (in addition to the program
director) to supervise the Falls Risk Clinic.
Baseline: The Falls Risk Clinic is not offered
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Objectives
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
in the Fall.
Task Name:
PT Faculty Member
Task Description:
Hire as a part-time faculty member.
Budget Impact:
Additional/New Funding Required
Task Name:
Qualified Applicant
Task Description:
Identify a qualified applicant.
Budget Impact:
Additional/New Funding Required
Projected Cost:
4000.0000
Planning - Physical Therapist Assistant RG - CEU's for Graduates who Have
Passed the Licensing Exam (2010-2011) Offer CEU to graduates who have not
passed the licensing exam.
Planning Year(s):
2010 - 2011
Actual Completion Date:
03/10/2010
Objective Status:
Met
Budget Account Number:
11000-55145
Person(s) Responsible:
Debra Tomacelli-Brock
03/05/2012 11:46 AM
Measure:
The program faculty identify the knowledge
unique to new graduates that was not taught
to previous graduates.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Develop and offer a 6 to 9 CEU course to
graduates who have not passed the
licensing exam. Baseline: Graduates can
only audit currently offered program courses
if there is space available.
Measure:
The program faculty identify a faculty
member who wants to develop the course.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Develop and offer a 6 to 9 CEU course to
graduates who have not passed the
licensing exam. Baseline: Graduates can
only audit currently offered program courses
if there is space available.
10/05/2011 - Since 2010, two students have
enrolled in CEU courses offed by the program to
help them pass the licensing exam.
Progress:
Satisfactory
Action Plan Status:
0 - No Action Plan Necessary
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Objectives
Measures & Standards and Baselines /
Results
Strategies
Measure:
The course is developed and approved by
TPTA.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Develop and offer a 6 to 9 CEU course to
graduates who have not passed the
licensing exam. Baseline: Graduates can
only audit currently offered program courses
if there is space available.
Measure:
Graduates enroll in the course.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Develop and offer a 6 to 9 CEU course to
graduates who have not passed the
licensing exam. Baseline: Graduates can
only audit currently offered program courses
if there is space available.
Action & Follow-Up
Task Name:
Develop Course
Task Description:
Develop the course.
Budget Impact:
No Funding Needed
Task Name:
Develop the Course
Task Description:
Identify a faculty member who wants to
develop the course.
Budget Impact:
No Funding Needed
Task Name:
New Graduates
Task Description:
Identify the knowledge unique to new
graduates that was not taught to previous
03/05/2012 11:46 AM
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Objectives
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
graduates.
Budget Impact:
No Funding Needed
Task Name:
Survey Areas of Content Need
Task Description:
Survey them for areas of content need.
Budget Impact:
No Funding Needed
Task Name:
Survey Graduates
Task Description:
Survey graduates who have not passed the
exam to determine need.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Planning - Physical Therapist Assistant RG - Partnership with DACC (2010-2011) To help DACC establish a PTA program
and service the rural community of NM, by
using the resources of EPCC's distance
learning program to offer courses to DACC
students until they can find qualified faculty.
Planning Year(s):
2010 - 2011
Actual Completion Date:
03/10/2010
Objective Status:
New
Budget Account Number:
11000-55145
Person(s) Responsible:
Debra Tomacelli-Brock
03/05/2012 11:46 AM
Measure:
The Presidents of both DACC and EPCC
like the idea and agree to pursue the
concept.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Offer the PTHA 1409 course online.
Baseline: I have talked with the president of
DACC, and the interim Dean of HO at DACC
and they are interested in this concept.
Measure:
Find NM licensed faculty to run the labs at
DACC.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Find NM PT/PTA faculty that are interested
in becoming faculty. Baseline: I have talked
with the president of DACC, and the interim
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Objectives
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
Dean of HO at DACC and they are
interested in this concept.
Measure:
Enrollment at EPCC/DACC increase in the
PTA courses.
Data Source for Measure:
Enrollment Data
Standard and Baseline:
No Standard. Baseline: I have talked with
the president of DACC, and the interim Dean
of HO at DACC and they are interested in
this concept.
Task Name:
Advertise
Task Description:
Advertise to graduates currently working in
NM.
Budget Impact:
No Funding Needed
Task Name:
Advertise to APTA
Task Description:
Advertise to APTA members in NM.
Budget Impact:
No Funding Needed
Task Name:
Contact APTA
Task Description:
Contact APTA to determine if and how a
PTA education program can cross state
lines.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Task Name:
Develop PTHA
Task Description:
Develop the PTHA 1409 course online.
03/05/2012 11:46 AM
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Objectives
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
Budget Impact:
No Funding Needed
Planning - Physical Therapist Assistant RG - Faculty Leadership in Education
(2010-2011) - Faculty will demonstrate
leadership in education.
Planning Year(s):
2010 - 2011
Actual Completion Date:
03/10/2010
Objective Status:
Met
Budget Account Number:
11000-55145
Person(s) Responsible:
Debra Tomacelli-Brock
Planning - Physical Therapist Assistant RG - Faculty Professional Development
(2010-2011) - Full-time program faculty will
be fully funded to attend state and national
conferences that support the coordinator
and teaching responsibilities of the faculty.
03/05/2012 11:46 AM
Measure:
Faculty develop online courses to help the
non-traditional student enroll in this PTA
program.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Offer the PTHA 1409 course online. Offer
the professional issues course online.
Baseline: No PTHA online courses are
offered at EPCC.
10/05/2011 - Both the PTHA 1409 and the PTHA
2239 ( Prof Issues) course was offered as hybrid
online courses.
Progress:
Satisfactory
Action Plan Status:
1 - Action Plan Needed
Task Name:
Develop Courses Online
Task Description:
Develop the PTHA 1409 and PTHA 2239
courses online.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Task Name:
On-line Teaching
Task Description:
Get Fitzgerald, Biernacki, and D TomacelliBrock trained in on-line teaching.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Measure:
Funding will increase for the program so that
the faculty can plan ahead for their
leadership activities at the state and national
level.
Data Source for Measure:
10/05/2011 - Only two of the three faculty were
funded for state level travel for continuing
education related to teaching in their speciality
area. One of the faculty traveled as an advisory for
the club trip to the TPTA conference, and was
funded by the student club.
Generated by TracDat a product of Nuventive.
10/05/2011 - Submit requests for
travel to state and national
conferences that are related to the
teaching area.
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Objectives
Planning Year(s):
2010 - 2011
Actual Completion Date:
03/10/2010
Objective Status:
In Progress
Budget Account Number:
11000-55145
Person(s) Responsible:
Debra Tomacelli-Brock
Planning - Physical Therapist Assistant RG - Expansion of Program Lab and
Lecture Space (2010-2011) - To acquire
larger dedicated lab/lecture space. Convert
H 157 and H 150 into Smart classrooms.
Planning Year(s):
2010 - 2011
Actual Completion Date:
03/10/2010
Objective Status:
In Progress
Budget Account Number:
11000-55145
Person(s) Responsible:
Debra Tomacelli-Brock
03/05/2012 11:46 AM
Measures & Standards and Baselines /
Strategies
Department/Area Report
Standard and Baseline:
Each faculty will receive approval for funding
for one large national and two smaller (state
level) conference. Baseline: Full time
faculty are funded for one state level trip.
Results
Action & Follow-Up
Progress:
Unsatisfactory
Action Plan Status:
1 - Action Plan Needed
Task Name:
Planned Travel
Task Description:
Submission for planned travel at the
beginning of the FY.
Budget Impact:
Additional/New Funding Required
Projected Cost:
10000.0000
Measure:
Program will be able to permanently move
modality equipment into H 157, and convert
H150 into a regular classroom. H 150 no
longer has plinths in the room, that students
use as desks (and are getting ruined
because of this).
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Permanently move modality equipment into
H 157, and convert H 150 into a regular
classroom. Convert H 157 and H 150 into
Smart classrooms. Baseline: H 157 is used
by our program 7-6 p.m. daily, and some
evenings (except for Tuesday and Thursday
mornings 6-8 a.m., when Ultrasound uses
the room. H 150 is also used, doubling as a
classroom. Still have to order media carts,
even though we use them mostly throughout
the day.
09/01/2011 - While the program continues to use
H 157, and has moved treatment tables into the
classroom, we have not been able to move
modality equipment into H 157 due to security
issues related to sharing the classroom.
Progress:
Unsatisfactory
Action Plan Status:
1 - Action Plan Needed
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10/05/2011 - Continue to request
dedicated lab and classroom space
for H 157 through scheduling and
SRF's.
Page 223 of 297
Objectives
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
10/05/2011 - The 2010-2011 budget for
instructional supplies increase by only $1500
Progress:
Unsatisfactory
Action Plan Status:
1 - Action Plan Needed
10/05/2011 - The 2010-2011 budget for supplies
increased by only $1500.
Progress:
Unsatisfactory
Action Plan Status:
1 - Action Plan Needed
10/05/2011 - Submit budget request
for an increase of $3000 for
instructional supplies
Task Name:
Scheduling and Holding Class
Task Description:
Continue scheduling and holding class in
H157. Move larger equipment (like traction
units, and electrotherapy equipment) into this
room. Install drying racks, and wall mounted
shelving. Have Dr. Mitchell, put H 157 and H
150 onto the Smart room requisition list.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Planning - Physical Therapist Assistant RG - Instructional Supplies Budget Increase
(2010-2011) - Increase the program budget
for instructional supplies.
Planning Year(s):
2010 - 2011
Actual Completion Date:
03/10/2010
Objective Status:
In Progress
Budget Account Number:
11000-55145
Person(s) Responsible:
Debra Tomacelli-Brock
Planning - Physical Therapist Assistant RG - Instructional Supplies Budget
Increase- 2 (2010-2011) - Seek additional
03/05/2012 11:46 AM
Measure:
Budget for instructional supplies is increased
by 40% of 2009-2010 baseline.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Additional $4000. Baseline: $9000.
10/05/2011 - Request an additional
$3000 for 2011-2012 budget
Task Name:
Increase Budget
Task Description:
Submitting this request for increase to my
budget.
Budget Impact:
Additional/New Funding Required
Projected Cost:
4000.0000
Measure:
Purchase additional circuit training
10/05/2011 - The Gait Rite mat was funded by the
IT committee in Spring 2010, and received in the
Generated by TracDat a product of Nuventive.
Page 224 of 297
Objectives
Carl Perkins funding for capital equipment.
Planning Year(s):
2010 - 2011
Actual Completion Date:
03/10/2010
Objective Status:
In Progress
Budget Account Number:
11000-55145
Person(s) Responsible:
Debra Tomacelli- Brock
Planning - Physical Therapist Assistant RG - Expand Course Offerings through
Distance Education Students (2010-2011) Offer 3 PTHA courses online through
distance education.
Planning Year(s):
2010 - 2011
Actual Completion Date:
08/31/2011
Objective Status:
In Progress
Budget Account Number:
11000-55145
Person(s) Responsible:
Debra Tomacelli-Brock
03/05/2012 11:46 AM
Measures & Standards and Baselines /
Strategies
equipment, and GaitRite Mat.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Carl Perkins funding approval for circuit
training equipment, and Gaitrite mat.
Baseline: We don't have any circuit training
equipment, or equipment to quantify the
assessment of gait parameters.
Results
Action & Follow-Up
summer 2010. It has been used by students, in
10/05/2011 - Submit request for
PTHA 1166, to document improved gait patterns in funding for circuit training
patients.
equipment.
Progress:
Satisfactory
Action Plan Status:
1 - Action Plan Needed
Task Name:
Instructional Materials and Equipment
Task Description:
Submitting requests for instructional
materials and equipment that is over $1000.
Budget Impact:
Additional/New Funding Required
Measure:
Faculty are trained and prepared to offer
distance education. Faculty, at remote
facilities are identified and credentialed to
teach in our program.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Offer PTHA 1409 (Intro), PTHA 1321
(Pathology), PTHA 2239 (Professional
Issues) through distant education. Baseline:
No courses are currently offered online.
10/05/2011 - Two faculty are currently trained to
offer distance education. The PTHA 1409 course
has multiple sections, and is taught by the same
faculty as a hybrid course.
PTHA 2239, and 1491 are taught by a different
faculty, and these courses are taught in a limited
hybrid format. PTHA 1321 ( Path) has not yet
been converted over to DE.
Progress:
Satisfactory
Action Plan Status:
1 - Action Plan Needed
10/05/2011 - Continue progress to
the development of a Distance
Education format for PTHA 1321 (
Path for PTA's).
Task Name:
Train Faculty
Task Description:
Get faculty trained on BlackBoard and
Wimba.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
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Page 225 of 297
Objectives
Planning - Physical Therapist Assistant RG - Expand Course Offerings through
Distance Education Students-2 (2010-2011)
- Start CAPTE expansion process.
Planning Year(s):
2010 - 2011
Actual Completion Date:
03/10/2010
Objective Status:
Withdrawn
Budget Account Number:
11000-55145
Person(s) Responsible:
Debra Tomacelli-Brock
Measures & Standards and Baselines /
Strategies
Measure:
Begin submission of CAPTE expansion
paperwork.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Offer PTHA 1409 (Intro), PTHA 1321
(Pathology), PTHA 2239 (Professional
Issues) through distant education. Baseline:
No courses are currently offered online.
Results
Action & Follow-Up
10/05/2011 - There has been no movement on this
goal because 1) there are not available faculty to
help with expansion; 2) There has been limited
funds available to train faculty in DE 3) There
have been signficant problems with Blackboard
upgrades that have discouraged faculty from
moving forward with this project at this time.
Progress:
Satisfactory
Action Plan Status:
0 - No Action Plan Necessary
Task Name:
Curriculum Development
Task Description:
Submit request for curriculum development
for 1409, 2239 and 1321 at a minimum,
through Curriculum office.
Budget Impact:
No Funding Needed
Task Name:
Qualified Faculty
Task Description:
Identify qualified faculty in remote areas,
who can run the lab part of the course.
Budget Impact:
No Funding Needed
Planning - Physics - NW - Physics - NW,
2010-2011 - Increase the number of physics
courses offered by one each semester.
Planning Year(s):
2010 - 2011
Objective Status:
Met
Budget Account Number:
11000
03/05/2012 11:46 AM
Generated by TracDat a product of Nuventive.
Page 226 of 297
Objectives
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
02/03/2012 - Approximately 20% of a complete
Vernier system has been purchased and is in use
in Physics laboratory
Progress:
Satisfactory
Action Plan Status:
1 - Action Plan Needed
02/03/2012 - Continue to purchase
and install equipment as funds
become available.
Person(s) Responsible:
Lisa Juliano
Planning - Physics - VV - Expand
Laboratory (2010-2011) - Expand Physics
student laboratory equipment with one
complete Vernier Technology system.
Planning Year(s):
2010 - 2011
Actual Completion Date:
03/10/2010
Objective Status:
In Progress
Budget Account Number:
11000-55350
Person(s) Responsible:
Allison Bruce
Planning - Physics - VV - Repair
Observatory (2010-2011) - Repair of the
Astronomical observatory.
Planning Year(s):
2010 - 2011
Actual Completion Date:
03/10/2010
Objective Status:
In Progress
Budget Account Number:
11000-55350
Person(s) Responsible:
Allison Bruce
03/05/2012 11:46 AM
Measure:
Students will have expanded laboratory
experience to include state of the art set-up.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
One complete state of the art Vernier
Dynamics system. Baseline: No modern
equipment.
Task Name:
Purchase System
Task Description:
Purchase I complete Vernier Dynamics
system.
Budget Impact:
Additional/New Funding Required
Projected Cost:
1260.0000
Measure:
Door wil work properly, ramp will be
structurally sound, environment will be
clean, and grass will no longer be growing
through observatory floor.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Clean and functional astronomical
observatory. Baseline: The entrance ramp is
unsafe, doom door no longer seals, grass
grows up through the floor boards.
02/03/2012 - Approximately 50% completed. The
ramp into the facility has been replaced and is
safe. The environment is clean. Door repair has
not been completed, may not be repairable.
Progress:
Satisfactory
Action Plan Status:
0 - No Action Plan Necessary
Task Name:
Repairs
Task Description:
Replace ramp, replace/repair the
support/foundation, and contract with a
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Objectives
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
garage door company to seal dome door.
Budget Impact:
Additional/New Funding Required
Projected Cost:
3000.0000
Planning - Physics - VV - Internet
Connection (2010-2011) - Internet
connection to Astronomical observatory.
Planning Year(s):
2010 - 2011
Actual Completion Date:
03/10/2010
Objective Status:
In Progress
Budget Account Number:
11000-55350
Person(s) Responsible:
Allison Bruce
Planning - Police Department - Integration
of Vehicle Registration Capabilities with
Current Banner System (2009-2012) - To
improve effectiveness and efficiency of
vehicle registration capabilities by obtaining
a system capable of direct integration with
the current campus based banner system.
Planning Year(s):
2009 - 2010
2010 - 2011
2011 - 2012
Expected Completion Date:
08/01/2012
03/05/2012 11:46 AM
Measure:
Astronomical observatory will have internet
connection.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Ability to access internet 100% of the time.
Baseline: No internet connection.
02/03/2012 - There is still no internet connection at
the observatory. Installation is prohibitively costly.
Internet is not required often enough to justify the
expense.
Progress:
Satisfactory
Action Plan Status:
0 - No Action Plan Necessary
Task Name:
Internet in SSC Building
Task Description:
Install antenna on SSC building, or lay cable,
depending on which IT thinks will be most
cost effective.
Budget Impact:
Additional/New Funding Required
Projected Cost:
2000.0000
Measure:
By the use of current standalone paper
system to an integrated electronic system.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Software integration will equate to 100%
change in all areas affected such as the
traffic office and accounts receivable.
Baseline: Currently, there is not a system
integration between the Cardinal Ticket
Tracking System and the District's Banner
System.
10/18/2010 - This objective has not been met. It is 10/27/2011 - Will continue to work
pending an implementation process by EPCC IT
and coordinate this project until
personnel as well as an outside vendor.
completion.
Progress:
Unsatisfactory
Action Plan Status:
1 - Action Plan Needed
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Page 228 of 297
Objectives
Measures & Standards and Baselines /
Strategies
Actual Completion Date:
08/31/2012
Objective Status:
In Progress
Budget Account Number:
L31001-31001
Person(s) Responsible:
Jose L. Ramirez
Task Name:
New System
Task Description:
The new system will allow on-line vehicle
registration, will facilitate payment of
citations, and provide a customer with a
simple and easy way to navigate through the
vehicle registration process as well as
citation payment through the use of real time
integration of student accounts in the
District's Banner System.
Budget Impact:
Additional/New Funding Required
Projected Cost:
92830.0000
Planning - Police Department - Integrate
TicketTrak Interface (2010-2012) - Enable
communication between the current
TicketTrak System and Banner in order to
expedite process of the district wide
registrations.
Planning Year(s):
2010 - 2011
2011 - 2012
Expected Completion Date:
08/01/2012
Actual Completion Date:
08/31/2012
Objective Status:
In Progress
Budget Account Number:
L31001-31001
Person(s) Responsible:
J.L. Ramirez
Measure:
By the use of current stand alone paper
system to integrated electronic system.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Software integration will equate to 100%
change in all areas affected such as traffic
office and accounts receivable dept.
03/05/2012 11:46 AM
Results
Action & Follow-Up
Task Name:
New TicketTrak system
Task Description:
The new system will allow direct electronic
communication between TicketTrak and
Banner. This will facilitate vehicle registration
as well as increase effectiveness and
efficiency in citation payments.
Budget Impact:
Additional/New Funding Required
Projected Cost:
26000.0000
Funding Justification:
New software for direct electronic
Generated by TracDat a product of Nuventive.
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Objectives
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
communication for TicketTrak and Banner.
Planning - Police Department - Surveillance
Monitor (2010-2012) - Implement two new
surveillance monitor positions to assist in
the monitoring of all district wide
surveillance cameras.
Planning Year(s):
2010 - 2011
2011 - 2012
Expected Completion Date:
08/01/2012
Actual Completion Date:
08/31/2012
Objective Status:
In Progress
Budget Account Number:
11000-61001
Person(s) Responsible:
Jose L. Ramirez
Measure:
By the amount of activity observed and
reported to the police units in the field by the
day and evening surveillance monitors.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Two surveillance monitors to work a total of
80 hours per week to accomplish a more
proactive response to interior and exterior
district wide security.
Presently the position of surveillance monitor
does not exist.
Task Name:
Cameras
Task Description:
By having these personnel monitor the
surveillance cameras and observe and
communicate problems to the dispatchers
who in turn will communicate with the PD
officers.
Budget Impact:
Additional/New Funding Required
Projected Cost:
36000.0000
Funding Justification:
Hiring surveillance monitors for the
command center.
Task Name:
Monitor cameras
Task Description:
Command center communications.
Budget Impact:
Additional/New Funding Required
Projected Cost:
36000.0000
03/05/2012 11:46 AM
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Page 230 of 297
Objectives
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
10/06/2011 - Unable to fill positions due to the
hiring freeze.
Progress:
Unsatisfactory
Action Plan Status:
1 - Action Plan Needed
10/27/2011 - Will develop job
description. Will try and fill the
positions by 1/1/2013.
Funding Justification:
Will serve for district wide command center
communication with PD Officers.
Planning - Police Department - Staff Theory
(2010-2012) - Conduct training for the
Police and Vehicle Registration Department
staff on the theory of completed staff work.
Planning Year(s):
2010 - 2011
2011 - 2012
Expected Completion Date:
08/01/2012
Actual Completion Date:
08/31/2012
Objective Status:
In Progress
Budget Account Number:
11000-61001
Person(s) Responsible:
J. L. Ramirez
03/05/2012 11:46 AM
Measure:
By the completed work product turned in by
all personnel and subsequent rejection rate.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Increase the level of proficiency among all
Police and Vehicle Registration Department
Personnel
Presently no training has been conducted in
this area.
Task Name:
Staff Work
Task Description:
By conducting a training
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Task Name:
Theory work
Task Description:
By conducting a training session and
evaluating the results on a monthly and
quarterly basis
Budget Impact:
No Funding Needed
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Objectives
Planning - Psychology - NW - Psychology
NWC-Enhancing and Diversifying
Classroom Tools and Instruction (2010 2011). - To diversify and improve methods
of instructional delivery.
Planning Year(s):
2010 - 2011
Actual Completion Date:
03/12/2010
Objective Status:
In Progress
Budget Account Number:
11000-55283
Person(s) Responsible:
Daniel Gutierrez
Measures & Standards and Baselines /
Strategies
Measure:
Offer more courses that make use of latest
technological and qualitative tools.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Increase number of students exposed to
state-of-the art tools and advanced
methodologies. Baseline: We currently offer
one video conference course and have one
instructor trained on Blackboard.
Action & Follow-Up
02/11/2011 - Psychology courses have steadily
improved enrollment capacity. Due to heavy
turnover, diverse course offerings will have to be
put on hold until new faculty are trained.
Progress:
Satisfactory
Action Plan Status:
0 - No Action Plan Necessary
Task Name:
State-of-the Art Methods
Task Description:
Train existing personnel in state-of-the art
methods/technologies and hire new
personnel with same skills.
Budget Impact:
No Funding Needed
Planning - Psychology - RG - Sections
Taught by Full-Time Faculty (2010-2011) Have more classes taught by full-time
faculty.
Planning Year(s):
2010 - 2011
Measure:
49% of classes taught by full-time faculty.
Data Source for Measure:
Program Review Data
Standard and Baseline:
60%. Baseline: 49%.
Actual Completion Date:
03/10/2010
Objective Status:
New
Budget Account Number:
11000-55282
Person(s) Responsible:
Antonio Juarez
Task Name:
Hire Full-Time Instructor
Task Description:
Continue to push for another full-time
instructor. Sole full-timer at RG already has
double overload.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
03/05/2012 11:46 AM
Results
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Page 232 of 297
Objectives
Planning - Psychology - VV - New Faculty
(2010-2011) - Hire 2 new Tenure Track
faculty members to meet increased demand
in classes being taught.
Planning Year(s):
2010 - 2011
Actual Completion Date:
02/22/2010
Objective Status:
Not Met
Budget Account Number:
11000-55280
Person(s) Responsible:
Keith Pannell
Measures & Standards and Baselines /
Strategies
Measure:
Get positions filled.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Increase FT/PT ratio to meet college
minimum. Baseline: FT Faculty member
currently are: 4 Tenure, 1 on track, 1
lecturer.
Action & Follow-Up
09/27/2011 - Failure. Loss of lecturership with no
additional Tenured/tracked faculty.
Progress:
Satisfactory
Action Plan Status:
0 - No Action Plan Necessary
Task Name:
Adoption of Budget
Task Description:
With adoption of budget allowing for hires.
Budget Impact:
No Funding Needed
Planning - Purchasing & Contract
Management - Increase the
Responsiveness of the Department (20102011) - Increase the responsiveness of the
department by decreasing the processing
time for purchase requisitions by adding a
part time buyer.
Planning Year(s):
2010 - 2011
Measure:
Average processing time for requisitions will
decrease.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
A reduction in the average processing time
of purchase requisitions. Currently, the
processing time is not tracked.
Objective Status:
Withdrawn
Budget Account Number:
11000-77000
Person(s) Responsible:
Ruben Gallardo
Task Name:
Hire a Part-Time Buyer
Task Description:
Hire a part-time buyer and work with IT to
develop a report to track average purchase
requisition conversion time.
Budget Impact:
No Funding Needed
Projected Cost:
26036.0000
Funding Justification:
Expenditure will result in better service to
03/05/2012 11:46 AM
Results
04/13/2011 - Withdrawn. The workload on the
department has dropped, possibly temporarily.
However, at this time, the workload does not
warrant the increase in labor costs for the
department.
Progress:
Satisfactory
Action Plan Status:
0 - No Action Plan Necessary
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Page 233 of 297
Objectives
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
internal and external customers.
Planning - Purchasing & Contract
Management - Maintain Zero Space Rental
Costs for Driver Education Classes (20102011) - Maintain zero rental costs for space
rentals for Driver Education classes.
Planning Year(s):
2010 - 2011
Expected Completion Date:
08/31/2011
Objective Status:
In Progress
Budget Account Number:
11000-77003
Person(s) Responsible:
Ruben Gallardo
Measure:
Zero cost is maintained.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
The continued absence of space rental costs
for Driver Education classes.
Planning - Purchasing & Contract
Management - Issue CSP Request for
Casualty and Liability Insurance (20102011) - Assure that the College continues to
receive the best value for casualty and
liability insurance by issuing a Request for
Competitive Sealed Proposals, with
updated specifications.
Planning Year(s):
2010 - 2011
Expected Completion Date:
08/31/2011
Objective Status:
In Progress
Budget Account Number:
11000-77002
Person(s) Responsible:
Ruben Gallardo
Measure:
A request for Competitive Sealed Proposals,
with updated specifications, will be
advertised.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
The ability to compare costs and services
offered by various offerors and then to make
a recommendation based on best value for
the District.
03/05/2012 11:46 AM
Task Name:
Monitor Costs and, if Necessary, Work with
the ISD's to Maintain Zero Costs
Task Description:
Monitor costs and, if necessary, work with
the ISD's to maintain zero costs.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Task Name:
Create Specifications, Advertise, Evaluate
Proposals, make Recommendation, get
Board Approval
Task Description:
Create updated specifications for the
Request for Competitive Sealed Proposals
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Objectives
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
and advertise it. Evaluate proposals and
make a recommendation for award to the
Board, based on best value. Continue until
Board approves a contract.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Planning - Radiation Therapy Technology RG - A Student will Demonstrate Radiation
Therapy Technology Skills with Adults and
Children (2010-2011) - A student will
demonstrate radiation therapy technology
skills with adults and children.
Planning Year(s):
2010 - 2011
Expected Completion Date:
08/05/2011
Actual Completion Date:
08/05/2011
Objective Status:
Met
Budget Account Number:
11000 55118
Person(s) Responsible:
Marie Racine
Measure:
100% of the students score 85% or greater
on the evaluation tool.
Planning - Radiation Therapy Technology RG - Accreditation (2010-2011) - Maintain
national accreditation of program.
Planning Year(s):
2010 - 2011
Expected Completion Date:
09/30/2011
Actual Completion Date:
09/30/2011
Objective Status:
Met
Budget Account Number:
Measure:
Accreditation status.
Data Source for Measure:
Program Review Data
Standard and Baseline:
Full accreditation. Baseline: Full
accreditation.
03/05/2012 11:46 AM
02/22/2012 - Annual report submitted to
accreditation agency, fees paid and accreditation
maintained.
Progress:
Satisfactory
Action Plan Status:
0 - No Action Plan Necessary
Task Name:
Annual Fees
Task Description:
Pay annual fee to accreditation agency.
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Page 235 of 297
Objectives
11000 55118
Person(s) Responsible:
Marie Racine
Planning - Radiologic Technology - RG - AP
(2010-2011) - Maintain national certification
rate at or above national rate.
Planning Year(s):
2010 - 2011
Actual Completion Date:
03/10/2010
Objective Status:
Met
Budget Account Number:
11000-55146
Person(s) Responsible:
Christl Thompson
Planning - Radiologic Technology - RG Accreditation (2010-2011) - Maintain
national JCERT accreditation of program.
Planning Year(s):
2010 - 2011
Actual Completion Date:
03/10/2010
Objective Status:
03/05/2012 11:46 AM
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
Task Name:
Annual Reports
Task Description:
Submit annual reports to accreditation
agency.
Task Name:
Self-Studies
Task Description:
Submit self-studies when scheduled.
Measure:
Certification pass rate.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
90%. No baseline.
10/06/2011 - 13 students graduated, 13 students
took national ARRT exam, 100% PASS rate.
Progress:
Satisfactory
Action Plan Status:
0 - No Action Plan Necessary
Task Name:
Past Graduates
Task Description:
Track certification results of graduates each
year. Review courses to strengthen pass
rates as needed. Evaluate areas of
weakness of past graduates and need for
curricular changes or changes to admission
criteria.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Measure:
Accreditation status.
Data Source for Measure:
Program Review Data
Standard and Baseline:
Full accreditation. Baseline: Full
accreditation.
10/06/2011 - Accreditation ongoing,
reaccreditation process is in process.
Progress:
Satisfactory
Action Plan Status:
0 - No Action Plan Necessary
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Objectives
In Progress
Budget Account Number:
11000-55146
Person(s) Responsible:
Christl Thompson
Planning - Reading/RESL - MDP Conference in Las Vegas (2010-2011) Attend Mandatory Conference in Las
Vegas.
Planning Year(s):
2010 - 2011
Expected Completion Date:
08/31/2011
Objective Status:
Met
Budget Account Number:
11000Person(s) Responsible:
Irma Hoy
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
Task Name:
Accreditation Agency
Task Description:
Pay annual fee to accreditation agency.
Budget Impact:
No Funding Needed
Task Name:
Annual Reports
Task Description:
Submit annual reports to accreditation
agency.
Budget Impact:
No Funding Needed
Task Name:
Self Studies
Task Description:
Submit self studies when scheduled.
Budget Impact:
No Funding Needed
Measure:
Attend Conference before end of FY
Data Source for Measure:
Focus Group
Standard and Baseline:
Make sure you win at least a mil dollars
12/02/2010 - We won $1,000,000 and aquired
knowledge on strategies
Progress:
Satisfactory
Action Plan Status:
0 - No Action Plan Necessary
Planning - Reading/RESL - NW - Online
Activities for READ 0307, 0308, and 0309
(2010 - 2011). - Students will interact with
online programs per course and text.
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Objectives
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
01/26/2012 - The ESL mini-conference was
cancelled due to lack of attendance.
Progress:
Unsatisfactory
Action Plan Status:
3 - Follow-Up Documented
01/26/2012 - Change to a different
objective for 2011-2012.
Planning Year(s):
2010 - 2011
Expected Completion Date:
08/31/2011
Objective Status:
In Progress
Budget Account Number:
11000Person(s) Responsible:
Jim Lambrinos
Planning - Reading/RESL - NW - Smart
Classroom for the "C" Building (2010-2011)
- Smart classrooms will allow instuctors to
expand and enhance our teaching
approaches. Increased visual experiences
will improve the students abilities to listen,
speak, and comprehend material.
Planning Year(s):
2010 - 2011
Expected Completion Date:
08/31/2011
Objective Status:
In Progress
Budget Account Number:
11000
Person(s) Responsible:
Dr. Lydia Tena
Measure:
Number of smart classrooms added to "C"
building
Data Source for Measure:
Budget Data
Standard and Baseline:
Number of Smart Classrooms since 20092010
Planning - Reading/RESL - RG - Quality
Instructional Support (2010-2011) - Provide
quality instructional support.
Planning Year(s):
2010 - 2011
Measure:
Contrast the district-wide discipline meetings
with those of the previous year.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
5% of current offerings. Baseline: 1
workshop.
Actual Completion Date:
03/11/2010
Objective Status:
Not Met
Budget Account Number:
11000-55262
03/05/2012 11:46 AM
Task Name:
Invite Leaders in Disciplines
Task Description:
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Objectives
Person(s) Responsible:
Roberto Jaquez
Planning - Reading/RESL - VV - Recruit
New Full-Time Faculty (2010-2011) - To
obtain more full-time faculty.
Planning Year(s):
2010 - 2011
Actual Completion Date:
02/22/2010
Objective Status:
In Progress
Budget Account Number:
11000-55260
Person(s) Responsible:
Jesus Adame
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
Invite leaders in disciplines from areas other
than Reading and have them provide us with
a workshop.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Measure:
The number of full-time Reading vs the
number of students and sections offered
each semester.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Goal is to reduce by 30% number of sections
taught but adjunct faculty replacing that
percentage with a new full-time faculty.
Baseline: There is still about 65%-70% of
sections in READ/RESL taught by adjunct
faculty.
09/30/2011 - The faculty recruited and employed
and has remained with the college for 2010 and
2011 academic year.
To see if our system of orientation, technical
support of adjunct, has assisted this faculty to be
effective in the classroom and to fulfill
administrative duties.
Progress:
Satisfactory
Action Plan Status:
0 - No Action Plan Necessary
Task Name:
Faculty Opening
Task Description:
To open set funds for at least one full-time
Reading Faculty opening.
Budget Impact:
No Funding Needed
Task Name:
Reading Personnel
Task Description:
To advertise in Educational outlets for
qualified, accredited Reading personnel.
Budget Impact:
Additional/New Funding Required
Planning - Records Management Measure:
Implement SACS Imaging for Deans (2010 - IT Division has provided RM with scanners
2012). - SACS required infomation will be
to create scanning stations in all Dean's
03/05/2012 11:46 AM
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Objectives
available on the servers from all imaged
documents imaged by the Deans office
such as Faculty Evaluations and licenses.
Planning Year(s):
2010 - 2011
2011 - 2012
Expected Completion Date:
12/31/2013
Objective Status:
New
Budget Account Number:
11000 753000
Person(s) Responsible:
Bonnie Prieto
Measures & Standards and Baselines /
Strategies
office.
Data Source for Measure:
Department/Area Report
Action & Follow-Up
Task Name:
Create Scanning Stations in all Campus
where Deans Work
Task Description:
Meet with each Dean, review all documents,
define on a retention schedule. Create work
flow and install scanners. Provide training.
Budget Impact:
No Funding Needed
Planning - Records Management - Imaging
Project for Health Clinic (2010 - 2011). Convert paper files used in the Health Clinic
daily operations into imaged view and work
process. Store old records into the College
warehouse.
Planning Year(s):
2010 - 2011
Measure:
Identify records and begin to move paper
records to the Records Warehouse. RM will
return at Dr. Mitchell's request to begin a
plan to capture , image and store patient
records. Train staff in HIPAA laws.
Data Source for Measure:
Department/Area Report
Actual Completion Date:
03/30/2010
Objective Status:
New
Budget Account Number:
11000-75300
Person(s) Responsible:
Bonnie Prieto
Task Name:
Move Paper Records from Clinic
Task Description:
Identify records, document and store in the
Records Management warehouse.
Beginning early 2012, meet wth Dr. Mitchell
's staff to start imaging program for the
Health Clinic. Train RM staff in HIPAA rules.
Budget Impact:
No Funding Needed
Planning - Records Management - Literacy
Program BDMS Application (2010 - 2011). To be more efficient and organized, books
and other Grant Records were digitized by a
local vendor and then delivered to Records
Management in a PDF format. Records
Measure:
Review Scope of work and quote for
services from DataXport (vendor).
Data Source for Measure:
Department/Area Report
Standard and Baseline:
03/05/2012 11:46 AM
Results
11/09/2011 - Literacy Program contracted DATA
Source to image their records, we took those
images from a CD and downloaded to our systems
for storage. Created program for them to scan,
view and store for all future work in this area.
Progress:
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Objectives
Measures & Standards and Baselines /
Strategies
Results
Management then created a program for
the Literacy Program to begin to scan and
store their documents in house.
Planning Year(s):
2010 - 2011
Expected Completion Date:
12/17/2010
Actual Completion Date:
02/01/2011
Objective Status:
Met
Budget Account Number:
11000-75300
Person(s) Responsible:
Bonnie Prieto, Dan Gaytan, Sara Martinez
Satisfactory
Action Plan Status:
Return back feedback to DataXport server
0 - No Action Plan Necessary
topology that must be delivered for BDMS
AX. Define Document type return and data
extract definitions. Contact PDS (owner of
POTG server) for training on AX index image
import application. Train back up on how to
do this. Move application to production.
Planning - Records Management Warehouse Cooling & Heating (2010-2011)
- Create a temperature controlled
environment for the protection of paper
records stored in the warehouse, for the
duration of the retention period assigned to
the record titles.
Planning Year(s):
2010 - 2011
Measure:
Working closely with the Director of Physical
Plant on the time span and design of the
work to be done.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
The entire warehouse will be properly heated
and cooled. Baseline: Planning stages of
the project, projected time frame before
Summer 2010.
Actual Completion Date:
03/30/2010
Objective Status:
In Progress
03/05/2012 11:46 AM
Action & Follow-Up
Task Name:
Tasks to be Competed
Task Description:
Process work from DataXport, design new
BDMS application to the images, gain
knowledge of AX index image export
application and train backup team. Move into
production.
Budget Impact:
Additional/New Funding Required
Projected Cost:
2450.0000
Funding Justification:
New upgrade to POTG server to provide
access to the POTG data and images to
authorized individuals via internet
connection.
Task Name:
Work with Physical Plant
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Objectives
Measures & Standards and Baselines /
Strategies
Budget Account Number:
11000-75300
Person(s) Responsible:
Bonnie Prieto
Task Description:
Working together with Mr. Lobato and his
staff and HIVAC.
Budget Impact:
No Funding Needed
Planning - Recruitment & School Relations EPCC High School Administrator/Teacher
"In-service" Tours (2010-2011) - Establish
EPCC inservice days with school districts
and invite their staffing for training and
participation in touring the five EPCC
campus facilities to include all Fort Bliss
initiatives.
Planning Year(s):
2010 - 2011
Expected Completion Date:
02/28/2010
Objective Status:
In Progress
Budget Account Number:
11000-67001
Person(s) Responsible:
Nita Corral-Nava
03/05/2012 11:46 AM
Measure:
Coordinate invitational in-service workshops
for high school administrators and staff.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Two schools from the 13 regional districts
will be selected to participate. Baseline:
Three (3) different school districts have
participated.
Results
Action & Follow-Up
08/31/2011 - Hosted instructional staff from local
I.S.D.'s and reached out as far as hosting faculty
and staff from Pecos H.S.
Progress:
Satisfactory
Action Plan Status:
0 - No Action Plan Necessary
08/31/2011 - Invited other
departmental interaction and
collaboration i.e., man power
through presentations, resources
and activity coordination through
Campus Life participation.
Task Name:
Campus Tours
Task Description:
Conduct selected campus tours.
Budget Impact:
No Funding Needed
Task Name:
Coordinate a Productive Day
Task Description:
Coordinate a mutually productive day for
both institutions to hold in-service at EPCC
during the summer months.
Budget Impact:
Additional/New Funding Required
Projected Cost:
1000.0000
Task Name:
EPCC Presentation
Task Description:
Coordinate and conduct EPCC presentation
and workshops.
Budget Impact:
No Funding Needed
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Objectives
Planning - Recruitment & School Relations Recruitment Fairs (2010-2011) - Expand
annual EPCC Recruitment Fairs.
Planning Year(s):
2010 - 2011
Expected Completion Date:
02/28/2010
Objective Status:
In Progress
Budget Account Number:
11000-67001
Person(s) Responsible:
Nita Corral-Nava
Measures & Standards and Baselines /
Strategies
Measure:
Increase participation by recruiting contacts
from EPCC faculty, staff and administration.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Continue to expand participation. Baseline:
Participate in approximately 74 events
annually.
Results
Action & Follow-Up
08/31/2011 - The expansion of EPCC Recruitment
Fairs continues to increase reaching over 250
sites.
Progress:
Satisfactory
Action Plan Status:
0 - No Action Plan Necessary
10/19/2011 - The coordination and
cooperation of and with other EPCC
departments has enabeled us to
utilize a vast amount of intradepartmental resources i.e. Career
and Technology calendar handouts,
brochures,videos, laptop
informational CD's, pop-up banners,
and most of all actual instructions
joining the team. New table covers,
pennants and uniforms were
allocated for the events.
03/25/2011 - The expansion of EPCC Recruitment
Fairs continues to increase reaching over 200
sites.
Progress:
Satisfactory
Action Plan Status:
0 - No Action Plan Necessary
Task Name:
Booth Section
Task Description:
Include admission application booth section.
Budget Impact:
Additional/New Funding Required
Projected Cost:
3000.0000
Task Name:
EPCC Banners
Task Description:
Create EPCC banners, handouts,
advertising programs.
Budget Impact:
No Funding Needed
03/05/2012 11:46 AM
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Objectives
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
05/31/2011 - Successfully mailed out
approximately 10,800 letters to all graduating
seniors. Letters were signed by the EPCC
President and the respective High School
Superintendent. All 13 area district high schools
were targeted to include Culberson CountyAllamoore
Progress:
Satisfactory
Action Plan Status:
0 - No Action Plan Necessary
05/31/2011 - All graduating seniors
received an open invitation to enroll
@ EPCC. Will include registration
instructional brochure & Financial
Aid information.
Task Name:
Professional Facet
Task Description:
Improve on presentation materials to include
a "professional facet" to the EPCC set up.
Budget Impact:
No Funding Needed
Planning - Recruitment & School Relations Senior Letters (2010-2011) - Increase
enrollment by mailing out Congratulatory
Letters to all graduating seniors throughout
13 districts plus private and chartered
schools.
Planning Year(s):
2010 - 2011
Expected Completion Date:
02/28/2010
Objective Status:
Met
Budget Account Number:
11000-67001
Person(s) Responsible:
Nita Corral-Nava
03/05/2012 11:46 AM
Measure:
Receiving approval of Superintendent's
electronic Signatures along individual high
school's logos. Asking for listing of all
seniors by name and address.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Increase Yearly. Baseline: 10,491 Letters
Mailed.
Task Name:
Mail Letters
Task Description:
Mail letters and Recruitment/Financial Aid
Brochures.
Budget Impact:
No Funding Needed
Task Name:
Mail Merge
Task Description:
Create a mail merge once all information
have been received.
Budget Impact:
No Funding Needed
Task Name:
Request Forms
Task Description:
Fill out request forms to all 13 districts,
private and chartered schools.
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Objectives
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
08/31/2011 - Dual Credit Enrollment grew from
2,894 to 3,441
Progress:
Satisfactory
Action Plan Status:
0 - No Action Plan Necessary
08/31/2011 - Increase the number of
sophomore/junior application
workshops. Implementation of Apply
Texas computerized application
system through close liasions with
existing I.S.D. "Go Centers".
Budget Impact:
Additional/New Funding Required
Projected Cost:
10000.0000
Planning - Recruitment & School Relations Expand Dual Credit Program (2010-2011) Expand Dual Credit program with emphasis
on the number of participants at each high
school
Planning Year(s):
2010 - 2011
Expected Completion Date:
02/28/2010
Objective Status:
In Progress
Budget Account Number:
11000-67001
Person(s) Responsible:
Nita Corral-Nava
03/05/2012 11:46 AM
Measure:
The growth of Dual Credit enrollments at all
regional high schools included in the 13
districts plus private and chartered schools.
Data Source for Measure:
Enrollment Data
Standard and Baseline:
Increase yearly. Baseline: Currently, have
36 Public Schools, 15 Private Schools, 3
Chartered Schools on board to include
Home Schooled students for a total of 54
schools participation.
Task Name:
Credit Achievement Certificates
Task Description:
Credit achievement certificates and honor
cords to all graduating seniors earning dual
credits at respective graduation ceremonies.
Budget Impact:
Additional/New Funding Required
Projected Cost:
19000.0000
Task Name:
Dual Credit Workshops
Task Description:
Conduct dual credit workshops for
administrators and interested teachers.
Budget Impact:
No Funding Needed
Task Name:
Onsite Testing
Task Description:
Coordinate onsite testing and Advising
sessions.
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Objectives
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
Budget Impact:
No Funding Needed
Task Name:
Onsite Tours
Task Description:
Coordinate onsite tours to new dual credit
students.
Budget Impact:
No Funding Needed
Task Name:
Student Parent Application
Task Description:
Conduct student parent application
orientation workshops.
Budget Impact:
No Funding Needed
Planning - Respiratory Care Technology RG - AP (2010-2011) - Maintain licensure
rate at or above state and/or national rate.
Planning Year(s):
2010 - 2011
Expected Completion Date:
12/31/2011
Objective Status:
Met
Budget Account Number:
11000-55148
Person(s) Responsible:
Frederick M. Torres
Measure:
Licensure or certification pass rate.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
90%. No baseline.
08/31/2010 - Based on NBRC results, 90% of the
graduates passed the Certification exam
Progress:
Satisfactory
Action Plan Status:
0 - No Action Plan Necessary
Task Name:
Pass Rates
Task Description:
Track licensure results of graduates each
year. Investigate standardized exit tests or
review courses to strengthen pass rates.
Evaluate areas of pass graduates and need
for curricular changes or charges to
admission criteria.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Planning - Senior Adult Programs - Getting
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Objectives
Seniors Connected to Technology (20102011) - Expose older adults to the use of
computers and how this technology assists
them in staying connected socially and to
access services available to them via the
internet.
Planning Year(s):
2010 - 2011
Expected Completion Date:
08/31/2010
Actual Completion Date:
08/31/2010
Objective Status:
Met
Budget Account Number:
11000-42701
Person(s) Responsible:
Mary Yañez
Planning - Senior Adult Programs - Senior
Adult Program Development Plan (20102011) - Address lifelong learning issues,
trends and initiatives relevant to older adult
in the area of course offerings, personal
enrichment, health and wellness events
and meaningful employment and volunteer
opportunities for retirees and adults 55
years and older.
Planning Year(s):
2010 - 2011
Expected Completion Date:
08/31/2010
03/05/2012 11:46 AM
Measures & Standards and Baselines /
Strategies
Measure:
Additional computer classrooms will be
made available for older adult use and
classes.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Increase the enrollment and participation in
senior citizens learning computers in the
rural areas in particular in the Mission Valley.
Baseline: Two computer classes are offered
at MDP Campus, additional computer
classrooms will be set up through the
Mission Valley ISD's.
Results
Action & Follow-Up
12/01/2011 - Arrangements with the EP Public
Library to use their computer classrooms have
been initiated to support the Getting Seniors
Connected to Technology project. A new college
initiative to provide computer classes at a Mission
Valley ISD includes computer classes for seniors.
Progress:
Satisfactory
Action Plan Status:
2 - Action Plan Documented
Task Name:
Collaboration
Task Description:
The plan will be accomplished in
collaboration with SBDC, UT San Antonio,
EPCC, ISC, El Paso County Senior Centers
and their senior participants
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Measure:
Recruit sponsorships to provide new
wellness classes, projects and events at
new venues to the seniors through the
Senior Adult Program
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Increase retiree participation with the Senior
Adult Program by sponsoring meaningful
volunteer services and wellness events.
Baseline: We sponsor one Seniors
Conference and participate in at least 3
seminars and community health fairs
12/01/2011 - Offered new course in Complentary
and Alternative Medicine following in the trend for
maintaining good health and nutrition through
natural methods. Participated in several
community events for student recruitment, Senior
Companions Health Fair, Western Refining Health
Fair, Amasadai Health Fair, Adult Protective
Services Conference, and sponsored Seniors
Love Conference where 500 seniors attended.
Progress:
Satisfactory
Action Plan Status:
0 - No Action Plan Necessary
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Objectives
Objective Status:
Met
Budget Account Number:
11000-42701
Person(s) Responsible:
Mary Yañez
Planning - Senior Adult Programs - Develop
a WorkforceTraining Program for Older
Adults to Enter the Workforce (2010-2011) Search and identify resources that will
support a Workforce Training Program for
older adults to enter the workforce that will
instill personal fulfillment, meaningful work
and productive contributions to this
community.
Planning Year(s):
2010 - 2011
Expected Completion Date:
08/31/2011
Objective Status:
Met
Budget Account Number:
11000-42701
Person(s) Responsible:
Mary A. Yañez
Measures & Standards and Baselines /
Strategies
throughout the year.
Results
Action & Follow-Up
12/01/2011 - Developed the plan, working on the
course outline/syllabus and received commitment
from two Senior Adult Program faculty, college
departments and community partners and
speakers to implement the workforce training
series for seniors. Made initial contact with El
Paso Public Libraries to secure community
facilities and college clasrooms for this project.
Progress:
Satisfactory
Action Plan Status:
3 - Follow-Up Documented
12/01/2011 - Initiate the appropriate
forms, applications, MOU's and
other formal arrangements to
implement the six month training
series. Recruit and register the 10
to 15 seniors student participants for
the program.
Task Name:
Recruit Major
Task Description:
Recruit 2 or more major sponsors and
collaborators to accomplish this objective
one or more Wellness event for older adults.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Measure:
Training series developed and implemented
in FY '09-'10.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Upon completion of this objective at least 10
seniors will go through the program and
complete the six month training series or at
least 20 completers in a one year period.
Baseline: At this time we do not have a
starting baseline. Consequently, any
number of workforce training completers will
enhance the program.
Follow-Up:
12/01/2011 - Start the list of
seniors interested in attending the
orientation session for the
WorkforceTraining Program for
Older Adults which begins in the
Spring 2012.
12/01/2011 - Follow-up with El
Paso Public Library, instructors
course curriculum, volunteer
instructor assistants, community
employers, speakers and
community trainers to finalize the
schedule to start in the Spring
2012.
Task Name:
Workshops and Seminars
03/05/2012 11:46 AM
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Objectives
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
Task Description:
Develop and plan series of classes, training
workshops and seminars that can be
provided to seniors who want to enter or reenter the workforce and find meaningful work
in the community.
Planning - Senior Adult Programs - Senior
Adult Program Development (2010 - 2011).
- Increase the effectiveness and efficiency
of the Senior Adult Program through
coordination of volunteers for the seniors
program to assist with classes, events, and
activities.
Planning Year(s):
2010 - 2011
Expected Completion Date:
08/31/2011
Objective Status:
Met
Budget Account Number:
11000-42701
Person(s) Responsible:
Mary A. Yañez
Measure:
Volunteer participation will increase by 10%
in the areas of class volunteers, office,
events and activities volunteers.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
As we recruit new volunteer instructors to
teach new classes our student count
increases which allows us to serve more
senior students.
Inventory and account for the number of
volunteers currently serving the Senior Adult
Program to include volunteer instructors and
recruit new teachers in subjects not currently
being offered.
12/01/2011 - Recruited a new volunteer instructor
to teach the Complentary Medicine pilot class and
we maintained 35 volunteers that assist with our
office coverage and with our special events
throughout the year for this evaluation period.
Progress:
Satisfactory
Action Plan Status:
0 - No Action Plan Necessary
Planning - Service Learning - Expanding
Service Learning Program 2010 - 2011 The Service Learning Program at El Paso
Community College encourages civic
responsibility among students through
community service. We provide resources
and support for students, and faculty who
are currently using or would like to integrate
service learning into their course, and for
community agencies who are interested in
partnering with El Paso Community College.
The program provides academic credit for
service work in the community. Recruit at
least 450 students to participate in Service
Learning each semester (fall and spring)
Measure:
The Service Learning Program at EPCC
works with EPCC faculty to integrate the SL
teaching method to their curriculum. Service
Learning motivates students to serve their
community by applying the principles
applied in the classroom while gaining
hands-on experience.
Data Source for Measure:
Institutional Research Data
08/31/2011 - Service Learning Report
Academic Year 2010-2011
Fall 2010
a) Total number of students: 362
b) Total number of hours: 8,660
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Spring 2011
a) Total number of students 548
b) Total number of hours: 13,607
Summer 2011
a) Total number of students: 130
b) Total number of hours: 2,883
Totals
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Objectives
and 200 during summer.
Planning Year(s):
2010 - 2011
Expected Completion Date:
08/31/2011
Actual Completion Date:
08/31/2011
Objective Status:
Met
Budget Account Number:
11000-52116
Person(s) Responsible:
Claude Mathis and Patricia Islas
Planning - Sign Language/Interpreter - VV SLNG Continuous Curriculum Improvement
Plan (2010-2011) - Meet CIT Curriculum
Standards.
Planning Year(s):
2010 - 2011
Actual Completion Date:
03/12/2010
Objective Status:
New
Budget Account Number:
11000-55424
Person(s) Responsible:
Mary Mooney
03/05/2012 11:46 AM
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
Total of students during AY 2010-2011: 1,040
students
Total of hours: 25,150 hours
Progress:
Satisfactory
Action Plan Status:
0 - No Action Plan Necessary
Related Documents:
Service Learning AY 20102011.docx
Measure:
Number of students who enrolled in service
learning and succesfully completed twenty
hours of service in a local non-profit
organization. Service Learning expects to
enroll 400-500 students every regular
semester and 100-150 during the summer.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Objective was met. More than one thousand
students completed their service learning
participation during academic year 20102011
Measure:
DACUM is held Spring 2011.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Standards adopted by the Conference of
Interpreter Trainers. Baseline: Curriculum
based on the DACUM process.
Measure:
Completion of the CIT curriculum student
learning objectives in preparation for the CIT
Self Study Process.
Data Source for Measure:
Department/Area Report
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Objectives
Measures & Standards and Baselines /
Strategies
Standard and Baseline:
Standards adopted by the Conference of
Interpreter Trainers. Baseline: Curriculum
based on the DACUM process.
Results
Action & Follow-Up
10/03/2011 - In progress waiting for approval from
Board.
Progress:
Unsatisfactory
Action Plan Status:
1 - Action Plan Needed
10/03/2011 - Will create same plan
for academic year 2011-2012.
Task Name:
DACUM Curriculum
Task Description:
Compare and contrast the existing DACUM
Curriculum document of 2006 with the CIT
standards. Make changes to existing course
objectives. Make recommendations for
course revisions.
Budget Impact:
No Funding Needed
Task Name:
Host a DACUM Meeting
Task Description:
Host a 2011 Spring DACUM meeting for
SLNG Program.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Planning - Sign Language/Interpreter - VV CIT Accreditation Self Study (2010-2011) Obtain CIT Accreditation for the SLNG
Dept.
Planning Year(s):
2010 - 2011
Actual Completion Date:
03/12/2010
Objective Status:
In Progress
Budget Account Number:
11000-55424
Person(s) Responsible:
Mary Mooney
03/05/2012 11:46 AM
Measure:
Self Study Application is submitted and
Candidacy Status is obtained by June 1st.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
National accreditation is not "mandatory" but
our graduates of the program would be
assured of a quality program if achieved.
Achievement of the Self Study Review will
allow us self evaluate and make needed
corrections for the program. Baseline: Not
certified; and currently not an applicant.
Task Name:
Commission on Collegiate Interpreter
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Objectives
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
Education
Task Description:
Apply to the Commission on Collegiate
Interpreter Education.
Budget Impact:
Additional/New Funding Required
Projected Cost:
500.0000
Task Name:
SLNG Advisory Board Meeting
Task Description:
Bring this plan to the attention of students,
faculty, staff, administrators, Deaf and
Hearing consumers, practitioners and
employers via the SLNG Advisory Board
Meeting during Fall 2010. Applying for
Candidacy Status: By March 1, Interpreter
Educator Programs need to apply and
submit the following: 1) a letter of intent, 2) a
completed Application for Candidacy, and 3)
a one-time non-refundable Application Fee
(see Fee Schedule). CCIE will review the
submitted materials to determine if the
program is sufficiently prepared to begin the
Self Study Review Process. Programs will
be informed by June 1 if they have achieved
Candidacy Status.
Budget Impact:
Additional/New Funding Required
Projected Cost:
2000.0000
Planning - Small Business Development
Center Program - Cooperative Agreement Small Business Development Center
Program (2010-2011) - To renew the SBDC
program for 2010-2011 under cooperative
agreement with The University of Texas at
San Antonio and the U. S. Small Business
Administration and secure federal program
03/05/2012 11:46 AM
Measure:
Receive proposed external and institutional
match funding to continue program
operations. Milestone accomplishments and
on-site review of program accomplishments
by external soruces: ASBDC, UTSA and
SBA.
Data Source for Measure:
08/24/2010 - Received proposed external and
institutional match funding to continue program
operations. Milestone accomplishments and
Onsite Review of Program accomplishments by
external sources-ASBDC, UTSA, and SBA.
Standard and Baseline: New funding for FY 201011. Proposed Level funding: Federal = $257,588;
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Objectives
funding.
Planning Year(s):
2010 - 2011
Expected Completion Date:
06/25/2011
Actual Completion Date:
06/25/2011
Objective Status:
Met
Budget Account Number:
11000-43201
Person(s) Responsible:
Olga Tavarez
Measures & Standards and Baselines /
Strategies
External Report
Standard and Baseline:
Baseline: Funding requested and awarded
is:
Federal: $258,247
Special Allocation: $90,097
College Match: $246,728
Results
Action & Follow-Up
Special Allocation (State) = $90,097 College
Match = $246,728
Progress:
Satisfactory
Action Plan Status:
3 - Follow-Up Documented
New funding for FY 2010-2011. Proposed
level funding:
Federal: $258,247
Special Allocation: $90,097
College Match: $246,728
Task Name:
Cooperative Agreement
Task Description:
Comply with cooperative agreement and
program operating standards.
Budget Impact:
Rollover/Maintain Current Funding
Projected Cost:
595072.0000
Task Name:
On-site Review
Task Description:
On-site Review - Milestone Accomplishment
and cooperative agreement
Budget Impact:
Rollover/Maintain Current Funding
Task Name:
Submit Program Funding
Task Description:
Develop and submit program funding
renewal proposal by deadline to assure
funding.
Budget Impact:
Rollover/Maintain Current Funding
03/05/2012 11:46 AM
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Objectives
Planning - Small Business Development
Center Program - Small Business
Development Center Program (2010-2011)
- To continue SBDC program operations
under cooperative agreement with The
University of Texas at San Antonio and the
U. S. Small Business Administration in FY
2010; secure external program funding for
continuation of the program for FY2011;
implement program strategic plan and
execute tactics for goal accomplishments;
and track progress electronically.
Planning Year(s):
2010 - 2011
Expected Completion Date:
09/30/2011
Actual Completion Date:
09/30/2011
Objective Status:
Met
Budget Account Number:
11000-43201
Person(s) Responsible:
Olga Tavarez
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
Measure:
Receive Notice of Award and/or
Continuation Resolution from funding
sources;
Weekly staff meetings to discuss
performance and issues;
Quarterly Performance Reports;
Success Stories of clients served.
Attend Quarterly Director Meetings at UTSA.
Program Onsite Review by SBA.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Training: 100 training units; 1,456 attendees;
Direct Service Hours: 2,000.
Counseling : 800 clients; Counseling Direct
Service Hours: 6,400 Business Starts 40;
Business Expansions 60; Jobs Created 120;
Job Retention 60; Capital Infusion projects:
$6 million. Baseline: FY2010 Program goals
are the same as the goals projected for
FY2011.
Task Name:
Counseling
Task Description:
Counseling services will be offered to small
business owners and prospective
entrepreneurs in starting and expanding their
businesses. Clients and projects will be
tracked electronically to measure
accomplishments with goal attainment. Fulltime business advisors will be employed to
provide services to clientele; conduct
outreach activities, and report success
stories.
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Objectives
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
Budget Impact:
Rollover/Maintain Current Funding
Task Name:
Training
Task Description:
Training programs will be scheduled, offered,
and promoted for small business owners and
the general public during the year. Topic
areas include business management,
accounting, starting a business; business
planning etc. A full-time training coordinator
will be hired to coordinate the training
programs. Accomplishments will be tracked
electronically.
Budget Impact:
Rollover/Maintain Current Funding
Planning - Small Business Development
Center Program - Small Business
Development Center Website Development
(2010-2011) - Enhance and update the
SBDC Website by engaging a service
provider to provide assistance with its
development and continue to engage a
service provider for hosting and maintaining
the SBDC website.
Planning Year(s):
2010 - 2011
Expected Completion Date:
03/31/2011
Actual Completion Date:
08/30/2011
Objective Status:
Met
Budget Account Number:
23506-P23506-71317
Person(s) Responsible:
Olga Tavarez
03/05/2012 11:46 AM
Measure:
Planning and progress meeting will be held
with the website service provider to
determine the progress being made.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
A more enhanced and updated website for
promoting SBDC services. Baseline: The
SBDC Website was established in 2002 and
is currently on the world wide web; the
website needs enhancements to keep up
with the times and dynamics of the business
environment.
01/10/2012 - The El Paso SBDC Website went
through a new facelift making it more user friendly
and appealing. The new SBDC Website has a
testimonial video of SBDC clients talking about
their experience with the SBDC and impact the
assistance received has had on their business.
Progress:
Satisfactory
Action Plan Status:
0 - No Action Plan Necessary
01/10/2012 - Website was completed and is kept
up-to-date with special and training events,
resources links are continuously udpated and
client testimonials are updated at least on a
quarterly basis.
Progress:
Satisfactory
Action Plan Status:
0 - No Action Plan Necessary
Task Name:
Enhancement Required
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Objectives
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
Task Description:
The service provider will make the
enhancement required.
Budget Impact:
Rollover/Maintain Current Funding
Task Name:
Enhancements Needed
Task Description:
A service provider and SBDC staff will meet
to discuss and plan the enhancements
needed.
Budget Impact:
Rollover/Maintain Current Funding
Task Name:
Project Completion
Task Description:
March 31, 2011 is the target date for
completing this project.
Budget Impact:
Rollover/Maintain Current Funding
Task Name:
Website Hosting and Maintenance
Task Description:
Service provider will be engaged to provide
website hosting and maintenance services.
Budget Impact:
Rollover/Maintain Current Funding
Planning - Small Business Development
Center Program - Program Services and
Strategy Plan (2010-2011) - Provide
confidential counseling, management and
technical assistance, research, and training
services to small businesses and
prospective entrepreneurs and track
economic impact of service delivery.
03/05/2012 11:46 AM
Measure:
Number of Client cases = 800
Number of Client Hours = 6,400
Number of New Business Starts = 40
Number of Business Expansions = 60
Number of Jobs Created = 312
Number of Jobs Retained = 210
Number of Training Events =100
01/10/2012 - Work toward meeting the SBDC
goas for the 2010-2011 fiscal year proceeded well
despite the vacancies the Center experienced.
The following are the results of goals: Number of
Client cases = 624 Number of Client Hours =
4,037.80 Number of New Business Starts = 17
Number of Business Expansions = 16 Number of
Jobs Created = 269 Number of Jobs Retained =
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Objectives
Planning Year(s):
2010 - 2011
Expected Completion Date:
09/30/2011
Actual Completion Date:
09/30/2011
Objective Status:
Met
Budget Account Number:
11000-43201
Person(s) Responsible:
Olga Tavarez
Measures & Standards and Baselines /
Strategies
Number of Trainees = 1,456
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Based on funding formula. No change.
Baseline: Based on funding formula. No
change.
Results
Action & Follow-Up
200 Number of Training Events =152 Number of
Trainees = 2,482 capital infusion = $7,768,038
Progress:
Satisfactory
Action Plan Status:
0 - No Action Plan Necessary
10/20/2011 - Number of Client cases = 624;
Number of Client Hours = 4,037.80; Number of
New Business Starts = 17; Number of Business
Expansions = 16; Number of Jobs Created = 269;
Number of Jobs Retained = 200; Number of
Training Events =152; Number of Trainees =
2,482
Progress:
Satisfactory
Action Plan Status:
0 - No Action Plan Necessary
Task Name:
External Sources
Task Description:
A site review is conducted by external
sources to determine effectiveness of the
program and milestone accomplishments in
meeting the cooperative agreement
mandate.
Budget Impact:
Rollover/Maintain Current Funding
Task Name:
Funding
Task Description:
Funding is based on funding formula. No
new funds are required.
Budget Impact:
Rollover/Maintain Current Funding
Task Name:
Funding Formula
Task Description:
Funding formula is based on population
03/05/2012 11:46 AM
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Objectives
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
(745,199), number of businesses (13,266),
and prevailing rate of unemployment of the
service delivery area.
Budget Impact:
Rollover/Maintain Current Funding
Task Name:
Performance Reports
Task Description:
Quarterly performance reports are prepared
for evaluating progress of program in
meetings its goals.
Budget Impact:
Rollover/Maintain Current Funding
Task Name:
SWOT Analysis
Task Description:
SWOT analysis is performed on the
program's strengths, weaknesses,
opportunities, and threats.
Budget Impact:
Rollover/Maintain Current Funding
Planning - Social Work - VV - Social Work
Area Effectiveness Plan (2010-2011) Increase student enrollment in the Social
Work Program.
Planning Year(s):
2010 - 2011
Actual Completion Date:
03/02/2010
Objective Status:
Met
Budget Account Number:
11000-55417
Person(s) Responsible:
Stephen Kahoe
03/05/2012 11:46 AM
Measure:
Data by district/site.
Data Source for Measure:
Enrollment Data
Standard and Baseline:
5% increase in student enrollment in the
Social Work Program for the 2009-2010
academic year. Baseline: Student
enrollment in the 2008-2009 academic year.
10/04/2011 - Student enrollment in the Social
Work Program increased by more than 5% during
the 2010-11 academic year.
Progress:
Satisfactory
Action Plan Status:
0 - No Action Plan Necessary
Task Name:
Increase Student Enrollment
Task Description:
Increase recruitment efforts in order to
increase overall student enrollment,
including contacting community agencies
that employ persons in the Social Work field
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Objectives
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
who have not completed their education and
continue articulation efforts with the UTEP &
NMSU Social Work programs to encourage
more students to begin their Social Work
education at EPCC.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Planning - Sociology - NW - Sociology NWC
- Diversified Course Offerings (2010-2011) To increase and diversify methods and
quality of instruction.
Planning Year(s):
2010 - 2011
Actual Completion Date:
03/12/2010
Objective Status:
New
Budget Account Number:
11000-55303
Person(s) Responsible:
Manfred Silva
Planning - Sociology - TM - Increase
Enrollment (2010-2011) - To increase
enrollment by 15%.
Planning Year(s):
2010 - 2011
Actual Completion Date:
03/12/2010
Objective Status:
New
Budget Account Number:
11000-55301
Person(s) Responsible:
03/05/2012 11:46 AM
Measure:
Using new and additional methods of
evaluation using technology available.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Maintain the present enrollment and prevent
further class sections loses. Baseline: To
maintain the existing enrollments.
Task Name:
Recruit New Student Enrollments
Task Description:
Take part in NSO and continue to recruit
new student enrollments.
Budget Impact:
No Funding Needed
Measure:
85% of classes filled
Data Source for Measure:
Department/Area Report
Standard and Baseline:
85% of classes filled. Baseline: 80%
Task Name:
Maximize Schedule
Task Description:
Maximize schedule by offering classes at
optimum times
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Objectives
Ed Silva
Planning - Sociology - VV - Diversity in
Department Course Offerings (2010-2011) Ensure students have choices in terms of
course offerings and instructional formats in
making course selections in Sociology.
Planning Year(s):
2010 - 2011
Actual Completion Date:
01/19/2011
Objective Status:
Met
Budget Account Number:
11000-55300
Person(s) Responsible:
Stacy Mayo
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Measure:
Schedule sections in Sociology making use
of all formats (Face to face smart
classrooms; online classes; mini-mester
sections; and hybrid sections) and all course
offerings.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
The use of at least one section of each
instructional format and the use of all
courses listed in the Sociology department
during the 2010-2011 academic year.
Baseline: All, save for the hybrid format,
have been tried in Sociology department. All
courses, save for Soci 2319 (Chicanos),
have been offered.
09/29/2011 - Soci 2319 (Chicanos) is now being
offered online
Progress:
Satisfactory
Action Plan Status:
0 - No Action Plan Necessary
01/20/2011 - Soci 2319 is being offered spring
2011. Hybrid format is now available in Sociology.
Progress:
Satisfactory
Action Plan Status:
0 - No Action Plan Necessary
Task Name:
Recruit and Train
Task Description:
Recruit and train faculty to try new teaching
formats and to be able to teach more than
one course offering.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Planning - Special Projects Performing Arts
- VV - Annual Spring Arts Festival (20102011) - The Festival's main goal is to foster
creative ideas and inspiring collaborations
between EPCC faculty/staff and local,
regional, and inter-/nationally-recognized
03/05/2012 11:46 AM
Measure:
Each year, the director leads a committee
that offers its ideas for the Festival events.
In the fall semester, the Festival solicits and
reviews proposals. These are finalized
before the spring semester. In the last 3
10/11/2011 - Once again, all proposals were
accepted in the fall of 2010 while funding was
provided and events successfully took place in the
spring of 2011. The festival continued the tradition
of annual events such as the Poetry Slam and the
Student Art Exhibition while diverse new events
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Objectives
artists. In addition, the Festival committee
works to publicize each event in order to
draw strong attendance. Each year, in
addition to long-standing events, different
participants are recruited to plan new
events for the Festival calendar.
Planning Year(s):
2010 - 2011
Actual Completion Date:
03/12/2010
Objective Status:
Met
Budget Account Number:
11000-52129
Person(s) Responsible:
Richard Yañez
Measures & Standards and Baselines /
Strategies
years, all proposals have received some
funding. In addition to annual events, new
events are promoted.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
The long history of the Festival speaks to its
success in bolstering the image of EPCC in
the community. Increased attendance is a
goal for the Festival, as well as an increased
awareness for the talents of local, regional,
and inter-/national artists. Compliments
from students are a strong mark of success.
Baseline: Presently, the Festival accepts an
average of thirty events per year. These
include most Arts disciplines offered at
EPCC. Events have taken place at all but
one campus (Mission). By proposing events,
new faculty & staff are now involved.
Results
Action & Follow-Up
were introduced, including a Spanish theatre
production directed and performed by EPCC
students (with a faculty sponsor). Events were
well publicized by the Tejano Tribune and the El
Paso Scene, as well as through posters and fliers
at every campus. New faculty members ran film
festivals and brought in national authors such as
fantasy writer Maria V. Snyder. These events and
others were backed by strong attendance. And for
the first time, two events took place at Mission
campus.
Progress:
Satisfactory
Action Plan Status:
0 - No Action Plan Necessary
Task Name:
Spring Arts Festival
Task Description:
The Spring Arts Festival will enter its 34th
year in 2011. Through a series of diverse
events, the Festival celebrates art and
culture. Faculty/staff from many areas
propose, organize, and coordinate events,
such as, a Poetry Slam, Dance Recitals, and
Art Exhibits. The Festival director continues
to work with new faculty/staff in order to offer
different events each year. There is also an
effort to coordinate with media outlets to
publicize the Festival's rich offering of talent.
Continued community support will be a prime
goal.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
03/05/2012 11:46 AM
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Objectives
Planning - Speech - NW - Quality (20102011) - Increase Speech 1318 enrollments.
Planning Year(s):
2010 - 2011
Actual Completion Date:
03/10/2010
Objective Status:
Not Met
Budget Account Number:
11000-55268
Person(s) Responsible:
Barbara Yancy-Tooks
Measures & Standards and Baselines /
Strategies
Measure:
If enrollment increased 50% of new
students, should be 45% full.
Data Source for Measure:
Enrollment Data
Standard and Baseline:
First year 5% full, 2nd yr. 55% full. Baseline:
Speech 1318 enrollments, 8 students or
less.
Action & Follow-Up
01/31/2012 - Student enrollments in Speech 1318
low across the five campuses. Objective not met.
Progress:
Unsatisfactory
Action Plan Status:
3 - Follow-Up Documented
02/15/2012 - Offered course in
Hybrid format to encourage stronger
student participation.
01/31/2012 - Objective not met.
Progress:
Unsatisfactory
Action Plan Status:
1 - Action Plan Needed
02/15/2012 - Personnel interviewed
did not meet faculty credentialing
criteria.
Task Name:
Online Course
Task Description:
Offer course fully online.
Budget Impact:
No Funding Needed
Planning - Speech - NW - Quality 2 (20102011) - Recruit, retain quality faculty by
offering full yr. lecture position; hire another
full time Speech instructor.
Planning Year(s):
2010 - 2011
Expected Completion Date:
12/09/2011
Objective Status:
Not Met
Budget Account Number:
11000-55268
Person(s) Responsible:
Barbara Yancy-Tooks
Measure:
If additional full time instructor and lecturer
hired.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Recruit. Baseline: Currently, there is one
full-time instructor.
Planning - Speech - TM - Distance Learning
(2010-2011) - Speech faculty will develop
distance learning skills for use in developing
and teaching hybrid and online classes.
Measure:
Completion of Blackboard training.
Data Source for Measure:
Faculty Evaluation
Standard and Baseline:
03/05/2012 11:46 AM
Results
Task Name:
Speech Lecture
Task Description:
Hire another full-time instructor. Offer
Speech lecture position for one full year.
Budget Impact:
No Funding Needed
05/26/2011 - Four out of five regularly scheduled
instructors at TM have taught hybrid or online
classes and continue to attend DL training.
Progress:
Satisfactory
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Objectives
Planning Year(s):
2010 - 2011
Expected Completion Date:
05/30/2011
Objective Status:
Met
Budget Account Number:
55266
Person(s) Responsible:
Linda Brown
Planning - Speech - VV - Speech Major
Tracking & Recruitment (2010-2011) - The
Speech Discipline will identify, track and
recruit speech communication majors with
the goal of feeding those majors into the
Associate of Arts in Speech Communication
Degree Plan and/or the Field of Study in
Speech.
Planning Year(s):
2010 - 2011
Actual Completion Date:
03/12/2010
Objective Status:
In Progress
Budget Account Number:
11000-55265
Person(s) Responsible:
Keith W. Townsend, Sue Selk, Keri Moe
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
Action Plan Status:
0 - No Action Plan Necessary
Standard: 75% of TM Speech faculty will
complete Blackboard training
Baseline: Four of the 5 instructors that teach
classes on a regular basis are Blackboard
trained.
Task Name:
Enrollment in Balckboard Training and
Teaching of Hybrid or Online Classes
Task Description:
Completion of Blackboard training.
Funding Justification:
No funding required
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Measure:
We will know that the plan is progressing
when we are able to identify speech majors
beyond those majors in the Forensics
Program who are easily tracked and see the
list grow beyond 4 or 5 majors.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
We hope to build the amount of majors
beyond those students who are in the
Forensics Program and are pursuing Speech
as a Field of Study. We hope to support and
nuture those students so that they can
successfully transition to a four year
institution. Baseline: Currently we are
making some effort to identify majors in our
classes and are making some progress
through the SCANS Speech Club.
Task Name:
Find Speech Majors
03/05/2012 11:46 AM
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Objectives
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
03/22/2011 - Instructors in the Speech Discipline
(VV & DW) polled their classes for the Fall and
Spring Semesters in order to determine Speech
Majors. Four majors have been identified. Three
Valle Verde Speech Instructors (Rebekah bell,
Lisa McNeil, & Sue Selk) are currently planning a
"Get Together" event for current and potential
majors (Speech/Theatre) to take place in April
2011. The SCANS Speech Club will also be
involved in this event.
Progress:
Satisfactory
Action Plan Status:
2 - Action Plan Documented
03/22/2011 - Instructors polled their
classes in order to identify majors.
(see results)
08/31/2012 - Purchase of electronic
displays/digital signage has been placed on hold
by the department of Media Services. Issues have
01/18/2012 - Followup with Media
Services to determine when we can
purchase screens and install the
Task Description:
Beginning in Fall 2010, each Instructor will
be asked to find Speech Majors in their
classes and will be given a form that will be
turned in to the Campus Coordinator(s) for
tracking purposes.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Task Name:
SCANS Speech Club
Task Description:
In addition, the SCANS speech Club has
become a very vital campus organization
and will serve as an excellent recruiting tool
for the discipline.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Planning - Student Leadership & Campus
Life - Digital Signage (2010-2011) Electronic Display 4 screens at VV.
03/05/2012 11:46 AM
Measure:
Installation of screens
Generated by TracDat a product of Nuventive.
Page 264 of 297
Objectives
Planning Year(s):
2010 - 2011
Actual Completion Date:
03/01/2010
Objective Status:
In Progress
Budget Account Number:
11000-52400
Person(s) Responsible:
Arvis Jones
Planning - Student Leadership & Campus
Life - Just the Facts (2010-2011) Awareness of substance abuse on campus.
Planning Year(s):
2010 - 2011
Actual Completion Date:
03/01/2010
Objective Status:
Withdrawn
Budget Account Number:
11000-52000
Person(s) Responsible:
Arvis Jones
Planning - Student Leadership & Campus
Life - Shout Out (2010-2011) - Increased
number of students acknowledging family
03/05/2012 11:46 AM
Measures & Standards and Baselines /
Strategies
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Installation of Screens. Baseline: N/A
Results
Action & Follow-Up
to be resolved with their equipment. SGA has
authorized purchased.
Progress:
Satisfactory
Action Plan Status:
1 - Action Plan Needed
digital signage on our campuses.
Task Name:
Purchase of Screens and Software
Task Description:
Purchase of screens and software.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Measure:
Thorough/comprehensive policy and
procedures to address the issue.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Establishment of a Bacchus Club. Baseline:
Expansion of social norming campaign
01/18/2012 - Program not developed. However,
another program in its place with Texas Standing
Tall - SBMI - Screening and Behavioral
Motivational Intervention.
Progress:
Satisfactory
Action Plan Status:
0 - No Action Plan Necessary
Task Name:
Survey
Task Description:
Recruitment of students, Conduct Core
Survey, grant funding, implementation of
policies and procedures
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Measure:
01/18/2012 - Numbers were as follows: Fall 10 Increase in students requesting a Shout Out 115; Sp 10 - 170. Not a 10% increase but good
Data Source for Measure:
numbers.
Generated by TracDat a product of Nuventive.
01/18/2012 - Continuous
recruitment and promotion.
Page 265 of 297
Objectives
and friends.
Planning Year(s):
2010 - 2011
Actual Completion Date:
03/01/2010
Objective Status:
Not Met
Budget Account Number:
11000-52000
Person(s) Responsible:
Arvis Jones
Planning - Student Leadership & Campus
Life - VV Student Union (2010-2011) Completion of Union.
Planning Year(s):
2010 - 2011
Actual Completion Date:
03/01/2010
Objective Status:
In Progress
Budget Account Number:
16001-B16001
Person(s) Responsible:
Arvis Jones
Planning - Student Leadership & Campus
Life - TM Student Union (2010-2011) Architectural renderings and financial
support from President's Office.
Planning Year(s):
2010 - 2011
03/05/2012 11:46 AM
Measures & Standards and Baselines /
Strategies
Results
Department/Area Report
Standard and Baseline:
10% increase in number of photos taken.
Baseline: Fall 09 -129 Sp 09 -159
Progress:
Satisfactory
Action Plan Status:
1 - Action Plan Needed
Action & Follow-Up
Task Name:
Marketing
Task Description:
Marketing
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Measure:
Opening and student usage
Data Source for Measure:
Department/Area Report
Standard and Baseline:
No standard. Architectural Plans at 50%
review
01/18/2012 - Student Union construction began in
spring 2011, slated to be completed in fall 2011.
Progress:
Satisfactory
Action Plan Status:
0 - No Action Plan Necessary
Task Name:
Collaboration
Task Description:
Continued collaboration with physical plant,
SGA, and Student Leadership Office
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Measure:
Receipt of drawings and allocation of
funding from President's Office.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
01/18/2012 - President Rhodes approved Student
Union at TM utilizing existing space. Institution
Effectiveness has approved Student Union
location. SGA has received drawing; however, we
have to select another company per purchasing
department.
Generated by TracDat a product of Nuventive.
01/18/2012 - Upon completion of VV
Student Union steps will be taken to
begin the TM Student Union.
Page 266 of 297
Objectives
Actual Completion Date:
03/01/2010
Objective Status:
Met
Budget Account Number:
16001-B16001
Person(s) Responsible:
Arvis Jones
Planning - Student Leadership & Campus
Life - Legacy Projects (2010-2011) Continuous Projects.
Planning Year(s):
2010 - 2011
Actual Completion Date:
03/01/2010
Objective Status:
Met
Budget Account Number:
16001-B16001
Person(s) Responsible:
Arvis Jones
Planning - Student Leadership & Campus
Life - SGA Recruitment (2010-2011) Increased Enrollment.
Planning Year(s):
2010 - 2011
Actual Completion Date:
03/01/2010
03/05/2012 11:46 AM
Measures & Standards and Baselines /
Strategies
Results
Allocation of funding & 50% drawings.
Baseline: VV Union approval 2009.
Progress:
Satisfactory
Action Plan Status:
0 - No Action Plan Necessary
Action & Follow-Up
Task Name:
Support from TM IE
Task Description:
Support from TM IE.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Measure:
Establishment of 5th project
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Completion of project. Baseline: Completion
of projects in 06, 07, 08, 09
01/18/2012 - For 2010 Picnic tables umbrellas
placed at each campus resulting in shaded area
for students.
Progress:
Satisfactory
Action Plan Status:
0 - No Action Plan Necessary
Task Name:
Project Submission
Task Description:
Project Submission
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Measure:
Number of applications accepted &
maintained
Data Source for Measure:
Department/Area Report
Standard and Baseline:
25 members throughout year. Baseline: Fall
09 - 12 Sp 10 - 10
Generated by TracDat a product of Nuventive.
Page 267 of 297
Objectives
Objective Status:
Not Met
Budget Account Number:
16001-B16001
Person(s) Responsible:
Arvis Jones
Planning - Student Leadership & Campus
Life - FT Student Union Staffing (20102011) - Hire
Planning Year(s):
2010 - 2011
Actual Completion Date:
03/01/2010
Objective Status:
In Progress
Budget Account Number:
11000-52000
Person(s) Responsible:
Arvis Jones
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
01/18/2012 - Student Union not completed in
2010-2011; therefore staff was not hired. Slated
to be completed in 2011-2012.
Progress:
Satisfactory
Action Plan Status:
0 - No Action Plan Necessary
01/18/2012 - Two full time Staff
members will be hired upon
completion of Student Union.
Funding will be provided by the
Student Government Association.
01/18/2012 - Student Union was not completed in
2010-2011; therefore staff was not hired. Student
Union slated for completion in 2011-2012.
Progress:
Satisfactory
Action Plan Status:
0 - No Action Plan Necessary
01/18/2012 - Upon completion of
Student Union two full time
employees will be hired. Funding
provided by the Student
Government Association.
Task Name:
Marketing
Task Description:
Marketing, one on one student recruitment
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Measure:
Hire
Data Source for Measure:
Department/Area Report
Standard and Baseline:
No standard. No baseline.
Task Name:
Advertisement
Task Description:
Advertisement
Budget Impact:
Additional/New Funding Required
Projected Cost:
16618.0000
Planning - Student Leadership & Campus
Life - Student Ambassador (2010-2011) Institutionalize the Student Ambassador
Program.
03/05/2012 11:46 AM
Measure:
10/29/2010 - Program institutionalized summer
Increased number of Ambassadors. Second 2010.
semester retention.
2010-2011 - 18 Students 80% increase
Data Source for Measure:
Progress:
Generated by TracDat a product of Nuventive.
01/18/2012 - Continuous
recruitment and promoting of
program.
Page 268 of 297
Objectives
Planning Year(s):
2010 - 2011
Actual Completion Date:
08/12/2010
Objective Status:
Met
Budget Account Number:
11000-52407
Person(s) Responsible:
Arvis Jones
Planning - Student Success - Student
Success Summer Bridge (2010-2011) - To
continue to improve the program curriculum
and procedures.
Planning Year(s):
2010 - 2011
Actual Completion Date:
03/10/2010
Objective Status:
New
Budget Account Number:
11000-12015
Person(s) Responsible:
Irma Camacho
Planning - Student Success - Student
Success Summer Bridge 2 (2010-2011) To begin to institutionalize the program.
03/05/2012 11:46 AM
Measures & Standards and Baselines /
Strategies
Department/Area Report
Standard and Baseline:
50% increase over Spring 2010. Baseline:
Spring 2010 10 students ambassadors.
Results
Action & Follow-Up
Satisfactory
Action Plan Status:
0 - No Action Plan Necessary
Task Name:
Continuous Recruitment
Task Description:
Continuous recruitment, marketing &
instructor nomination.
Budget Impact:
Additional/New Funding Required
Projected Cost:
28000.0000
Measure:
To establish the writing curriculum by
producing a guide which addresses LASSI
Competencies
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Student improvement on LASSI post-test.
Baseline: LASSI results for 2009.
Task Name:
New Guide
Task Description:
Assign one faculty member to develop a
guide. Conduct faculty development on the
new writing guide.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Measure:
Hire a full-time manager
Data Source for Measure:
Department/Area Report
Generated by TracDat a product of Nuventive.
Page 269 of 297
Objectives
Planning Year(s):
2010 - 2011
Actual Completion Date:
03/10/2010
Objective Status:
New
Budget Account Number:
11000-12015
Person(s) Responsible:
Irma Camacho
Planning - Student Success - Student
Success PREP (2010-2011) - To scale up
the program.
Planning Year(s):
2010 - 2011
Actual Completion Date:
03/10/2010
Objective Status:
New
Budget Account Number:
11000-12014
Person(s) Responsible:
Irma Camacho
Measures & Standards and Baselines /
Strategies
Standard and Baseline:
Hire a manager. Baseline: Currently the
program is being administered by the
Director of Student Success.
Results
Action & Follow-Up
Task Name:
Requesting Institutional Funds
Task Description:
Requesting institutional funds.
Budget Impact:
Additional/New Funding Required
Projected Cost:
34440.0000
Measure:
By comparing number of students served
Data Source for Measure:
Department/Area Report
Standard and Baseline:
3500 students. Baseline: 2937 students were
served in 2008-2009
Task Name:
Marketing
Task Description:
Marketing
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Planning - Student Success - Project Dream
(Summer Bridge) Institutionalization (20102011) - To hire a full time manager for the
program
Planning Year(s):
2010 - 2011
Expected Completion Date:
04/03/2011
Objective Status:
New
03/05/2012 11:46 AM
Generated by TracDat a product of Nuventive.
Page 270 of 297
Objectives
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
Budget Account Number:
22666 E22666, 22663 E22663
Person(s) Responsible:
Irma Camacho
Planning - Student Success - Tutorial
Support Services Staff (2010-2011) Increase the number of tutors at each of the
campus Tutorial Support Service Centers to
keep up with the increase number of
students.
Planning Year(s):
2010 - 2011
Expected Completion Date:
03/11/2011
Objective Status:
New
Budget Account Number:
11000-12015
Person(s) Responsible:
Irma Camacho
Planning - Student Success - Reading Lab
Staff (2010-2011) - Revise the staffing chart
so that MDP, RG, TM and VV each lab has
a supervisor who is a Lab Assistant Level III
and is supported by a Lab Assistant Level
II. All additional staff should be Lab
Assistant I.
Planning Year(s):
2010 - 2011
Expected Completion Date:
06/01/2011
Objective Status:
New
Budget Account Number:
11000-12015
Person(s) Responsible:
Irma Camacho
03/05/2012 11:46 AM
Generated by TracDat a product of Nuventive.
Page 271 of 297
Objectives
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
Planning - Student Success - PREP
Database (2010-2011) - To establish a
database which can be used for case
management and can yield program student
success reports.
Planning Year(s):
2010 - 2011
Expected Completion Date:
08/31/2011
Objective Status:
New
Budget Account Number:
N/A
Person(s) Responsible:
Irma Camacho
Planning - Student Technical Services Increase the Student Demand in Student
Technical Services (2010-2011) - Place
students on waiting list in STS Positions.
Recruitment increase.
Planning Year(s):
2010 - 2011
Actual Completion Date:
02/25/2010
Objective Status:
Met
Budget Account Number:
11000-75007
Person(s) Responsible:
Debbie Aguilera
Planning - Surgical Technology - RG - Area
Plan (2010 - 2011) - Maintain licensure rate
at or above state and or/national rate.
Met national rate but not state rate
03/05/2012 11:46 AM
Measure:
By being able to hire.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Awareness across the district. Increase
positions for student demand. Baseline:
Current 75 employees.
10/26/2011 - We increased positions from 75
students to 90.
Progress:
Satisfactory
Action Plan Status:
0 - No Action Plan Necessary
Task Name:
Recruitment of Program
Task Description:
Recruitment of program. Achieve grant
monies.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Measure:
Licensure or certification pass rate.
Data Source for Measure:
Program Review Data
Standard and Baseline:
90%. No baseline.
05/11/2011 - 9 students sat for the exam 2 failed
77% pass rate
Progress:
Unsatisfactory
Action Plan Status:
1 - Action Plan Needed
Generated by TracDat a product of Nuventive.
10/07/2011 - Establish review
sessions during the last two weeks
of the Spring semester. Review
Certification Exam Guide with
students.
Page 272 of 297
Objectives
Planning Year(s):
2010 - 2011
Expected Completion Date:
05/11/2011
Actual Completion Date:
05/11/2011
Objective Status:
Not Met
Budget Account Number:
11000-55147
Person(s) Responsible:
Cynthia Rivera
Planning - Surgical Technology - RG Accreditation (2010-2011) - Maintain
national accreditation of program.
03/05/2012 11:46 AM
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
11/24/2010 - 75% pass rate.
Progress:
Satisfactory
Action Plan Status:
0 - No Action Plan Necessary
Task Name:
Licensure Results
Task Description:
Track licensure results of graduates each
year.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Task Name:
Pass Rates
Task Description:
Investigate standardized exit tests or review
courses to strengthen pass rates.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Task Name:
Past Graduates
Task Description:
Evaluate areas of weakness of past
graduates and need for curricular changes or
charges to admission criteria.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Measure:
Accred-status.
Data Source for Measure:
11/24/2010 - Full accreditation
Progress:
Satisfactory
Generated by TracDat a product of Nuventive.
Page 273 of 297
Objectives
Planning Year(s):
2010 - 2011
Expected Completion Date:
08/31/2011
Actual Completion Date:
08/31/2011
Objective Status:
Met
Budget Account Number:
11000-55147
Person(s) Responsible:
Cynthia Rivera
Measures & Standards and Baselines /
Strategies
Program Review Data
Standard and Baseline:
Full accreditation. Baseline: Full
accreditation.
Results
Action & Follow-Up
Action Plan Status:
0 - No Action Plan Necessary
Task Name:
Annual Fees
Task Description:
Pay annual fee to accred-agency.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Task Name:
Annual Reports
Task Description:
Submit annual reports to accred-agency.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Task Name:
Self-Studies
Task Description:
Submit self-studies when scheduled.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Planning - Teacher Preparation - VV - AA in
Teacher Preparation Promotion (20102011) - To promote AA Teacher Preparation
Program by clarifying degree in EPCC
catalog and materials.
Planning Year(s):
2010 - 2011
Expected Completion Date:
08/31/2011
03/05/2012 11:46 AM
Measure:
New program name will appear in EPCC
2011-2012 catalog.
Standard and Baseline:
Previous catalog showed confusing
information.
08/31/2011 - New program name and clarifying
information appeared in 2011-2012 catalog and
new program information is now being used to
promote program.
Progress:
Satisfactory
Action Plan Status:
0 - No Action Plan Necessary
Generated by TracDat a product of Nuventive.
Page 274 of 297
Objectives
Measures & Standards and Baselines /
Strategies
Results
Actual Completion Date:
08/31/2011
Objective Status:
Met
Budget Account Number:
11000-553575
Person(s) Responsible:
Isela Castanon-Williams
Task Name:
Work with District Wide Discipline and
Curriculum Office
Task Description:
Meet with district wide discipline and
Curriculum office to identify clarifying new
program name and information for inclusion
in 2011-2012 catalog.
Funding Justification:
None needed
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Planning - Technology Resource Center District-Wide Technology Training Services
2009-2011 - The Technology Resource
Center will operate three centers: one at
the VV, the second at RG, and the third at
TM. This is in an effort to increase
technology training to faculty and staff.
Combined training methods will be utilized
such as on-demand, web-based training
opportunities that will allow the user to
select training modules; and training will be
delivered 24x7.
Planning Year(s):
2009 - 2010
2010 - 2011
Expected Completion Date:
08/31/2011
Actual Completion Date:
08/31/2011
Objective Status:
In Progress
Budget Account Number:
11000-51005
Person(s) Responsible:
Raymundo Vilca
Measure:
Training to faculty and staff will increase by
20% and 11 online modules will be
developed.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Develop a catalog of web-based training
modules and tutorials. Hire appropriate staff.
Baseline: Extensive online module
development occurred in year 2004-05 in
areas such as WebCT training, Flash,
PowerPoint and the use of HorizonLive
webinars. Training in responds was also
available. Hire 9 additional staff member to
support services.
11/24/2010 - Training has increase by 17%.
Online on-demand webinars are available for
faculty or staff to view at their conveniance. The
online modules need to be updated. Everything is
still in progress.
Progress:
Satisfactory
Action Plan Status:
0 - No Action Plan Necessary
Task Name:
Teaching Online Courses
Task Description:
Assist with the training of faculty teaching
online courses.
Budget Impact:
Rollover/Maintain Current Funding
11/24/2010 - Training is on-going, with webinar
workshops, face-to-face and one-to-one.
Increased the training faculty and staff obtained by
all methods listed by 17%
Progress:
Satisfactory
Action Plan Status:
0 - No Action Plan Necessary
03/05/2012 11:46 AM
Generated by TracDat a product of Nuventive.
Action & Follow-Up
Page 275 of 297
Objectives
Planning - Testing Services - Extending
Hours of Service for MDP, TM and RG
Campuses (2010-2011) - Extend Friday
afternoon hours to 5:00pm for MDP, TM
03/05/2012 11:46 AM
Measures & Standards and Baselines /
Strategies
Results
Task Name:
Training Needs
Task Description:
TRC staff will continue to assess training
needs and develop online tutorials, webbased training in various areas.
Funding Justification:
This will require staff, software and training
to create the online tutorials and web-based
training modules.
Budget Impact:
Additional/New Funding Required
Projected Cost:
164968.0000
Task Name:
Training Software
Task Description:
Continue to support or purchase the
necessary training software.
Funding Justification:
Training is required to support the training
software and maintain memberships to
organizations that provide online webinars
for training faculty, and staff.
Budget Impact:
Additional/New Funding Required
Projected Cost:
15000.0000
Task Name:
Web Development Services
Task Description:
Increased Web Development services.
Budget Impact:
Additional/New Funding Required
11/24/2010 - New training materials development
started for TracDat, Student Response System
"Clickers", and Smart Classrooms.
Progress:
Unsatisfactory
Action Plan Status:
1 - Action Plan Needed
Measure:
Testing Centers will be operational during
extended hours.
01/20/2012 - All Testing Centers will be open until
5:00 PM on Friday and will have extended hours
during late resgistration. Instructor Services' will
have extended hours on the two weeks prior to
Standard and Baseline:
Action & Follow-Up
11/24/2010 - Purchased Captivate5, Responds
and renewed memberships to WECT and TXDLS
for training and webinar opportunities.
Progress:
Satisfactory
Action Plan Status:
0 - No Action Plan Necessary
11/24/2010 - No longer under Technology
Resource Center.
Progress:
Satisfactory
Action Plan Status:
0 - No Action Plan Necessary
Generated by TracDat a product of Nuventive.
Page 276 of 297
Objectives
and RG . Offer Instructor Services and
Placement testing from 8 am to 2 pm.
Planning Year(s):
2010 - 2011
Actual Completion Date:
08/31/2011
Objective Status:
Met
Budget Account Number:
11000-63001
Person(s) Responsible:
Carolyn Buntyn
Planning - Testing Services - Credit by
Exam Extended Hours (2010-2011) - Offer
additional Credit by Exam testing hours in
the summer hours.
Planning Year(s):
2010 - 2011
Objective Status:
Met
Budget Account Number:
11000-63001
Person(s) Responsible:
Carolyn Buntyn/Barbara Hicks
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
finals.
To better serve the students, faculty and the Progress:
Satisfactory
community.
Action Plan Status:
0 - No Action Plan Necessary
Task Name:
Extending Hours of Service for MDP, TM
and RG Campuses
Task Description:
Work with Testing Coordinators at MDP, TM
and RG to schedule staff for extended hours
of operation. Request funds for additional
PT employment.
Budget Impact:
Additional/New Funding Required
Measure:
Count the number of students who test
during the extended hours
Standard and Baseline:
Hope to have at least 25 take advantage of
the extended hours. This is the first time to
offer extended hours.
01/25/2012 - Instructor Services increased the
number of CLEP test sessions from 2 to 3 on
Monday thru Thursday and from 1 to 2 on Friday
and Saturday. Students could take any CLEP test
during any of the sessions. They could also walkin and request to take CLEP during operational
hours. If there was a seat available they were able
to test on the same day. Our flexibility allowed
community members to not be restricted to
particular days to test on. EPCC moved to being
one of the top 50 higher educational institutions
recognized by the College Board for giving the
most CLEP test in the nation. We were
recognized as being one of the top 100 in the past
years.
Progress:
Satisfactory
Action Plan Status:
0 - No Action Plan Necessary
Task Name:
Credit by Exam Extended Hours
Task Description:
Market the extended hours to students.
03/05/2012 11:46 AM
Generated by TracDat a product of Nuventive.
Page 277 of 297
Objectives
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
Schedule additional staff to administer tests.
Budget Impact:
Additional/New Funding Required
Planning - Testing Services - Software for
Test Security (2010-2011) - Install test
security software to restrict students from
going into internet areas while testing.
Planning Year(s):
2010 - 2011
Expected Completion Date:
08/31/2011
Actual Completion Date:
08/31/2011
Objective Status:
Met
Budget Account Number:
11000-63001
Person(s) Responsible:
Carolyn Buntyn
Measure:
Software will be purchased and installed.
Planning - Testing Services - Paperless
Referrals for New Students (2010-2011) Going green- not use paper referrals
Planning Year(s):
2010 - 2011
Measure:
01/20/2012 - New students are no longer required
No use of paper - survey the students on the to obtain a paper referral from Admissions to
new process
schedule a testing appointment. Using the Banner
system and the Testing Center Scheduler
Standard and Baseline:
program; all new students are identified on the
Easier process intake for new students
Testing Center Scheduler screen. Testing staff
are able to assist the students without a paper
referral.
Progress:
Satisfactory
Action Plan Status:
0 - No Action Plan Necessary
Actual Completion Date:
08/31/2011
Objective Status:
Met
Budget Account Number:
11000-63003
Person(s) Responsible:
Carolyn Buntyn/Armando Gomez
03/05/2012 11:46 AM
09/19/2011 - Fortress Software was purchased
and installed in all Testing computers.
Progress:
Standard and Baseline:
Higher test security. No software is installed Satisfactory
Action Plan Status:
currently.
2 - Action Plan Documented
Task Name:
Software for Test Security
Task Description:
Review software for test security - select
software, purchase and install into Instructor
Services workstations.
Budget Impact:
Rollover/Maintain Current Funding
Task Name:
Paperless Referrals for New Students
Task Description:
Admissions and Testing Services will work
together to accomplish the paperless
system.
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Page 278 of 297
Objectives
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
Budget Impact:
No Funding Needed
Planning - Testing Services - GED
Marketing (2010-2011) - Benefits of
obtaining a GED credential
Planning Year(s):
2010 - 2011
Actual Completion Date:
08/31/2011
Objective Status:
Met
Budget Account Number:
11000-63005
Person(s) Responsible:
Carolyn Buntyn/Cynthia Compean
Planning - Testing Services - Increase
Instructors Services Hours (2010-2011) Increase hours during for the week after
Thanksgiving and finals week on Tuesdays
and Wednesdays until 6:00pm.
Planning Year(s):
2010 - 2011
Actual Completion Date:
08/31/2011
Objective Status:
Met
Budget Account Number:
11000-63001
Person(s) Responsible:
Carolyn Buntyn
03/05/2012 11:46 AM
Measure:
01/20/2012 - Our intentions were to record GED
Offer New Student Orientation and count the graduates and stream their testimonials on the
number of participants.
GED website. Due to webpage design it was not
feasable. To market GED paticipants to attend
Standard and Baseline:
higher education; the GED, Recruitment, Career
To increase GED graduates from previous
Services and Financial Aid staff worked together
year.
to offer informational sessions.
Progress:
Satisfactory
Action Plan Status:
0 - No Action Plan Necessary
Task Name:
GED Marketing
Task Description:
Attending educational fairs, market on
billboards, newspaper and outreach to local
media
Budget Impact:
Rollover/Maintain Current Funding
Measure:
The number of students testing will increase
on those 2 weeks.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Current hours of operation are 8-5 on those
days. We will provide more resources for
the students.
01/25/2012 - Instructor Services increased their
operational hours the week before finals and the
week of finals to 6:00 PM daily. It better served
our students and faculty.
Progress:
Satisfactory
Action Plan Status:
0 - No Action Plan Necessary
Task Name:
Increase Instructors Services Hours
Task Description:
Will try to accommodate and flex time to be
able to extend those days in the schedule for
the extra hour for those two weeks.
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Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
Budget Impact:
No Funding Needed
Planning - Testing Services Implementation of MOU (2010-2011) Transfer all ACCUPLACER sites under
EPCC before the end of the year.
Planning Year(s):
2010 - 2011
Expected Completion Date:
12/31/2010
Actual Completion Date:
03/01/2011
Objective Status:
Met
Budget Account Number:
11000-63003
Person(s) Responsible:
Carolyn Buntyn
Measure:
We will be setting milestones and deadlines
for the goal to be accomplished.
Planning - Testing Services - Digitize Dual
Credit Testing Records for Easier
Reference and Storage (2010-2011) Digitize Dual Credit testing records for
easier reference and storage.
Planning Year(s):
2010 - 2011
Measure:
Determine if a process was created for
Coordinators across the district to view
Dual Credit rosters and seating charts.
Actual Completion Date:
08/31/2011
Objective Status:
Met
Budget Account Number:
11000-63003
Person(s) Responsible:
03/05/2012 11:46 AM
Standard and Baseline:
By December 31, 2010, all ISD's
ACCUPLACER sites will be under
EPCC/UTEP site.
03/01/2011 - All Region XIX existing
ACCUPLACER sites moved to the one site
managed by EPCC and UTEP Testing
Departments by March 1, 2011.
Progress:
Satisfactory
Action Plan Status:
0 - No Action Plan Necessary
Task Name:
Letters have been sent to ISDs
Task Description:
Letters have been sent informing the ISDs
that they need to backup their student data
before December 31, 2010. During this time,
the new ACCUPLACER site has been
created and testing profiles for the ISDs are
being copied to be ready to be activated by
January 1st 2011.
Budget Impact:
No Funding Needed
Standard and Baseline:
None
01/25/2012 - A digitize paperless system was
created on the Testing Services server to view
Dual Credit roster lists and seating charts for all
Dual Credit test sessions. The Testing Services
Coordinators have access to view the Dual Credit
test session records within the district. We no
longer keep paper rosters for Dual Credit test
sessions.
Progress:
Satisfactory
Action Plan Status:
0 - No Action Plan Necessary
Task Name:
Storage Space
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Carolyn Buntyn
Measures & Standards and Baselines /
Strategies
Measure:
We will install microphones to record audio
in video surveillance system.
Planning - Testing Services - Profiles of
Success (2010-2011) - Encourage potential
GED clients to obtain the GED credential by
having former GED clients talk about taking
the first steps in getting the GED credential.
Planning Year(s):
2010 - 2011
Measure:
By the number of persons that visit the
website.
03/05/2012 11:46 AM
Action & Follow-Up
Task Description:
Scan all documents and storing data in a
network storage space.
Budget Impact:
No Funding Needed
Planning - Testing Services - Improve
Surveillance Systems (2010-2011) - Add
audio recording to surveillance systems.
Planning Year(s):
2010 - 2011
Expected Completion Date:
01/31/2011
Actual Completion Date:
09/30/2011
Objective Status:
Withdrawn
Budget Account Number:
11000-63001
Person(s) Responsible:
Carolyn Buntyn
Actual Completion Date:
08/31/2010
Objective Status:
Met
Budget Account Number:
11000-63005
Person(s) Responsible:
Results
Standard and Baseline:
Provide more clarity to situations that might
arise where the video is not enough to
explain or capture the intensity of a
problem/situation. Currently there's video
but no audio surveillance.
01/20/2012 - It was too costly to add the audio to
the surveillance at this time due to budget cuts.
Progress:
Satisfactory
Action Plan Status:
0 - No Action Plan Necessary
Task Name:
Purchase Microphones
Task Description:
Purchase 6 microphone systems or 6
cameras with audio capability with cable
accessories.
Budget Impact:
Rollover/Maintain Current Funding
01/20/2012 - Teamed with Workforce to hold GED
orientations to assist students with information to
gain their crediential. The participants were
offered GED preparation classes at a modest fee.
Standard and Baseline:
Increase of GED test takers. In the planning Participants were given college assessment test
scores requirements information that they would
stages.
need to participate in a wide variety of career
based programs as well as Associates of Arts
degrees.
Progress:
Satisfactory
Action Plan Status:
0 - No Action Plan Necessary
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Objectives
Carolyn Buntyn
Measures & Standards and Baselines /
Strategies
Action & Follow-Up
Task Name:
Make a Web Page
Task Description:
Make a web page with the clients video or
text profile on the GED TS website.
Budget Impact:
No Funding Needed
Planning - Testing Services - Testing
Support for Teacher for a New Era (2010 2011) - To pre and post test students who
are identified in the Teacher for a New Era
grant according to the guidelines. The grant
was awarded to EPCC and UTEP to
determine if assigning a mentor would
benefit students in preparation for the
TEXAS Certification Test for teachers.
Planning Year(s):
2010 - 2011
Expected Completion Date:
12/31/2010
Actual Completion Date:
04/30/2011
Objective Status:
Met
Budget Account Number:
11000-63001
Person(s) Responsible:
Carolyn Buntyn and Gloria Palos
Measure:
Do students who have a mentor have an
advantage over students who do not and
only have a self study guide?
Data Source for Measure:
Student Related Data
(Tracking/Performance)
Standard and Baseline:
All students were given a study guide. A
selected group of students were offered a
mentor. Mentors met with students and
assisted with preparation.
Planning - Testing Services - Conduct
CLEP Workshop 2010-11 - Have a
representative from The College Board give
an informational workshop on CLEP for
Counselors, Faculty, staff and partners.
Measure:
The number of people registered for the
workshop.
03/05/2012 11:46 AM
Results
04/30/2011 - 55 students were pre tested and 31
were post tested. Based on the results the
students increased their test scores by 7%. There
was not a significant increase between the two
groups (those who had a mentor and those who
did not).
Progress:
Satisfactory
Action Plan Status:
0 - No Action Plan Necessary
Task Name:
To define if Assigning a Mentor made a
Difference
Task Description:
All students received the study guide and
50% of the students would be assigned a
mentor.
Budget Impact:
No Funding Needed
Funding Justification:
Testing Services received $1500 from the
grant to assist with expenses.
Standard and Baseline:
The need to increase the awareness about
the benefits of getting college credit through
04/25/2011 - Over 70 people attended the
informational workshop.
Progress:
Satisfactory
Action Plan Status:
0 - No Action Plan Necessary
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Planning Year(s):
2010 - 2011
Expected Completion Date:
04/25/2011
Actual Completion Date:
04/25/2011
Objective Status:
Met
Budget Account Number:
11000-63001
Person(s) Responsible:
Carolyn Buntyn, Barbara Hicks
Planning - Testing Services - Assist Faculty
in Aligning THEA IBT Cut Scores for Course
Placement (2010-11) - Assist faculty in
aligning THEA IBT cut scores for course
placement 2010-11
Planning Year(s):
2010 - 2011
Objective Status:
Met
Budget Account Number:
11000-63001
Person(s) Responsible:
Armando Gomez
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
CLEP.
Task Name:
Have a College Board Representative
Conduct a Workshop on CLEP
Task Description:
The session will be directed to the
Counselors, the faculty, the staff and college
partners to provide information about the
benefits of gaining college credits through
CLEP.
Budget Impact:
No Funding Needed
Measure:
05/02/2011 - With the help of the statistical data
Faculty getting all the necessary information and the Testing Services support, the college
to recommend cut scores.
faculty was able to set THEA Internet Based
Testing cut scores for course recommendations.
Standard and Baseline:
Faculty needs to have all the statistical data Progress:
Satisfactory
needed to make a recommendation on cut
Action Plan Status:
scores.
0 - No Action Plan Necessary
Task Name:
Provide Data to Faculty
Task Description:
3 disciplines, Math, Reading and English will
be provided with statistical data to help them
make a decision.
Budget Impact:
No Funding Needed
Planning - Theater Department - VV Increase Class fill Rate: Number
Adjustments (2010 - 2011) - 1. Establish
smaller class caps for those classes such
as Acting I, Acting II, and Voice for the
Theater that merit smaller caps but are still
being measured by traditional caps of 25-30
03/05/2012 11:46 AM
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Objectives
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
students.
2. Reduce the number of sections of DRAM
1310 Introduction to Drama that have been
offered at times that competed with one
another or that did not have optimum fill
rates.
Planning Year(s):
2010 - 2011
Expected Completion Date:
01/31/2011
Actual Completion Date:
10/07/2011
Objective Status:
Met
Budget Account Number:
11000Person(s) Responsible:
Lisa McNiel
Planning - Theater Department - VV Increase Class Fill Rate: Recruiting (2010 2011) - 1. We need to promote the technical
side of theater arts, and make prospective
students aware of the various job
opportunities in this field.
2. Develop presentations to take to EPCC's
New Student Orientations.
3. Schedule meetings with local high school
directors, meet with their classes, make
presentations, and distribute promotional
materials about EPCC's theater department.
4. Attend U.I.L. competitions to spot talent
and recruit those students into our program.
Planning Year(s):
2010 - 2011
Expected Completion Date:
05/31/2011
Actual Completion Date:
10/07/2012
Objective Status:
03/05/2012 11:46 AM
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Objectives
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
10/27/2011 - Has not progressed due to heavy
workload.
Progress:
Satisfactory
Action Plan Status:
1 - Action Plan Needed
10/27/2011 - Procedure to be
drafted in Spring 2012 to be
reviewed and approved by Cabinet
by 8/31/2012
Met
Budget Account Number:
11000Person(s) Responsible:
Lisa McNiel
Planning - Travel/Tourism - ASC Partnership with a Travel Agency (20102011) - Develop a partnership with a local
travel agency to provide a practicum
experience.
Planning Year(s):
2010 - 2011
Actual Completion Date:
03/05/2010
Objective Status:
New
Budget Account Number:
11000-55426
Person(s) Responsible:
Linda Cropper
Planning - Vice President Admin & Financial
Services - Internal Audit Process Procedure
(2010-2011) - To address management
letter recommendation from external auditor
regarding the creation of procedure
documenting the Internal audit of college
processes and functions.
Planning Year(s):
2010 - 2011
Actual Completion Date:
03/03/2010
Objective Status:
In Progress
Budget Account Number:
11000-73000
03/05/2012 11:46 AM
Measure:
Track the number of students who
participate in the practicum.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Give students hands on experience before
graduation. Baseline: Approximately 3
graduates per semester.
Task Name:
Set Up Kiosk
Task Description:
Set up kiosk on site by Fall, 2010.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Measure:
A draft of the new procedure is presented to
the President's Cabinet for review by
October 30,2010.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
The new procedure is adopted by Cabinet by
November 30, 2010.Baseline: Internal Audits
processes are occurring based on risk
assessment of potential areas as identified
by administration.
Task Name:
Procedure
Task Description:
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Objectives
Person(s) Responsible:
Josette Shaughnessy
Planning - Vice President Admin & Financial
Services - Non-Mandatory TransferTechnology Fund (2010-2011) - To allocate
tuition revenue collected from students to
the Technology Fund.
Planning Year(s):
2010 - 2011
Actual Completion Date:
03/03/2010
Objective Status:
Met
Budget Account Number:
11000-73280
Person(s) Responsible:
Josette Shaughnessy
Planning - Vice President Admin & Financial
Services - Non-Mandatory Transfer-Student
Government (2010-2011) - To allocate $5
per student from the tuition revenue
03/05/2012 11:46 AM
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
First draft of procedure is completed by AVP
by August 31, 2010 and forwarded to
Comptroller and Executive Assistant to the
President for comments. Final daft is
prepared for review by Cabinet in October
2010.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Measure:
Allocation is done by Accounting on a
semesterly basis.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Funding is available for procuring state-ofthe-art technology to enhance student
learning. Baseline: Allocation is ongoing
based on the tuition revenue stream. As
enrollment increases, allocation is adjusted
to reflect the increase funded by tuition.
10/27/2011 - Full allocation based on enrollment
was completed every semester to allow purchases
of technology to enhance student learning
Progress:
Satisfactory
Action Plan Status:
0 - No Action Plan Necessary
Task Name:
Allocation
Task Description:
Accounting receives enrollment information
and allocates $50 per student thru a transfer
from the Unrestricted Fund to the
Technology Fund.
Budget Impact:
Additional/New Funding Required
Projected Cost:
47811.0000
Measure:
Allocation is done by Accounting on a
semesterly basis.
Data Source for Measure:
10/27/2011 - Allocation was completed at the end
of each semester for the benefit of the Student
Government FundProgress:
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Objectives
collected form students to the Student
Government Fund.
Planning Year(s):
2010 - 2011
Actual Completion Date:
03/03/2010
Objective Status:
Met
Budget Account Number:
1000-73281
Person(s) Responsible:
Josette Shaughnessy
Planning - Vice President Admin & Financial
Services - Non-Mandatory TransferIntercollegiate Athletics Fund (2010-2011) To allocate $3 per student and $1.50 per
credit hours from the tuition revenue
collected from students to the Intercollegiate
Athletics Fund.
Planning Year(s):
2010 - 2011
Actual Completion Date:
03/03/2010
Objective Status:
Met
Budget Account Number:
11000-73282
Person(s) Responsible:
Josette Shaughnessy
03/05/2012 11:46 AM
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
Satisfactory
Department/Area Report
Action Plan Status:
Standard and Baseline:
0 - No Action Plan Necessary
Funding is available to fund student activities
and provide leadership training to students.
Baseline: Allocation is ongoing based on the
tuition revenue stream. As enrollment
increases, allocation is adjusted to reflect the
increase funded by tuition.
Task Name:
Student Government Fund
Task Description:
Accouting receives enrollment information
and allocates $5 per student to the Student
Government Association Fund thru a
transfer.
Budget Impact:
Additional/New Funding Required
Projected Cost:
9979.0000
Measure:
Allocation is done by Accounting on a
semesterly basis.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Funding is available to fund Intercollegiate
Athletics and provide scholarships to
talented athletes. Baseline: Allocation is
ongoing based on the tuition revenue
stream. As enrollment increases, allocation
is adjusted to reflect the increase funded by
tuition.
10/27/2011 - Allocation based on actual
enrollment was completed by the end of each
semester for the benefit of the Intercollegiate
Athletic Fund.
Progress:
Satisfactory
Action Plan Status:
0 - No Action Plan Necessary
Task Name:
Allocation
Task Description:
Accounting receives enrollment information
and allocates $3.00 per student and $1.50
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Objectives
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
per credit hour per semester.
Budget Impact:
Additional/New Funding Required
Projected Cost:
20457.0000
Planning - Vice President Admin & Financial
Services - Non-Mandatory TransferInstructional Equipment (2010-2011) - To
allocate $12 per student from the tuition
revenue collected from the students to the
Instructional Equipment Fund.
Planning Year(s):
2010 - 2011
Actual Completion Date:
03/03/2010
Objective Status:
Met
Budget Account Number:
11000-73283
Person(s) Responsible:
Josette Shaughnessy
Planning - Vice President Admin & Financial
Services - New Programs (2010-2011) - To
update budgets for new self-supporting
programs created during the fiscal year.
Planning Year(s):
2010 - 2011
Actual Completion Date:
03/03/2010
03/05/2012 11:46 AM
Measure:
Allocation is done by Accounting on a
semesterly basis.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Funding is available to fund instructional
equipment that enhances student learning in
the various disciplines. Baseline: Allocation
is ongoing based on the tuition revenue
stream. As enrollment increases, allocation
is adjusted to reflect the increase funded by
tuition.
10/27/2011 - Allocation was completed at end of
each semester to fund instructional equipment
needed to support the various disciplines.
Progress:
Satisfactory
Action Plan Status:
0 - No Action Plan Necessary
Task Name:
Instrucional Equipment Fund
Task Description:
Accounting receives enrollment information
and allocates $12 per student to the
Instuctional Equipment Fund thru a transfer
from the Unrestricted Fund.
Budget Impact:
Additional/New Funding Required
Projected Cost:
9583.0000
Measure:
Budget is increased based on upcoming
new programs usually generated to absorb
costs not covered by a grant or contract.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Funding is available based on revenue
10/27/2011 - The budget allocated to new selfsupporting programs was updated to
accommodate the need to provide new programs
to the community.
Progress:
Satisfactory
Action Plan Status:
0 - No Action Plan Necessary
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Objectives
Measures & Standards and Baselines /
Strategies
Objective Status:
Met
Budget Account Number:
12270-S12270
Person(s) Responsible:
Josette Shaughnessy
generated from the new program. Baseline:
Current budget is established to absorb new
programs.
Planning - Vice President, Research and
Development - Milestone Project Phase II
(2010-2011) - Develop and implement
district-level comprehensive student
success tracking and reporting system for
research and reporting of all student
cohorts, tracking and reporting on
successes at numerous momentum and
milestone events.
Planning Year(s):
2010 - 2011
Expected Completion Date:
09/20/2011
Actual Completion Date:
09/20/2011
Objective Status:
Met
Budget Account Number:
11000-12004
Person(s) Responsible:
saul candelas
Measure:
Fully functioning system to be in place, with
the proven ability to run different cohorts of
student data, resulting in usable reports for
analysis.
Data Source for Measure:
Student Related Data
(Tracking/Performance)
Standard and Baseline:
Standard: Fully functioning at the district
level, able to run at least three different
cohorts of student data, producing usable
reports.
03/05/2012 11:46 AM
Results
Action & Follow-Up
Task Name:
New Programs Budget
Task Description:
Once submitted to the Budget Office, selfsupporting programs are reviewed for budget
accuracy and a determination is made as to
increase the budget for the new programs.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Baseline: Existing ability to provide similar
but not fully integrated research data for the
DEI project.
Task Name:
Milestone Project Phase II
Task Description:
Working through the Planning Director's
Office, software specifications, selection,
implementation and training will be
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Objectives
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
conducted. Two SAS programmers will be
hired. Most of project will be founded on the
DEI initiative, hence that feature for research
will be in place before the fully
comprehensive Milestone in functional.
Budget Impact:
Rollover/Maintain Current Funding
Projected Cost:
87000.0000
Planning - Vice President, Research and
Development - Compliance Certification
Phase II (2010-2011) - Finalize Compliance
Certification report in preparation for
submission to SACS to secure
Reaffirmation.
Planning Year(s):
2010 - 2011
Expected Completion Date:
03/15/2012
Objective Status:
In Progress
Budget Account Number:
11000-12004
Person(s) Responsible:
saul candelas
Measure:
Produce final draft of compliance
certification report.
Data Source for Measure:
Committee Recommendation
Standard and Baseline:
Standard: Fully functioning, complete
Compliance Certification Report completed
and submitted by March 15, 2012. Baseline:
Current reaffirmation report.
Planning - Vice President, Student Services
- Incoming Administrator (VP) 2010-2011 Establish smooth transition for incoming
administrator.
Measure:
Position must be filled.
Data Source for Measure:
Department/Area Report
03/05/2012 11:46 AM
Task Name:
Compliance Certification Phase II
Task Description:
Compliance Certification Manager submits
for Core Leadership (cabinet) approval of
final version of Report after receiving and
accounting for internal and external review
(two reviewers).
Budget Impact:
Rollover/Maintain Current Funding
Projected Cost:
60000.0000
Funding Justification:
personnel costs
10/05/2011 - The President made a decision and
appointed Linda Gonzalez-Hensgen as the Vice
President of Student Services
Progress:
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Objectives
Planning Year(s):
2010 - 2011
Actual Completion Date:
04/14/2010
Objective Status:
Met
Budget Account Number:
11000-12003
Person(s) Responsible:
Linda Gonzalez-Hensgen
Planning - Vice President,
Workforce/Economic Development &
Continuing Education - Leadership
Meetings (2010-2011) - Keep Workforce
Leadership team informed by providing
information disseminated at Cabinet
Meetings and review the status of our
programs.
Planning Year(s):
2010 - 2011
Expected Completion Date:
08/31/2010
Actual Completion Date:
08/31/2010
Objective Status:
Met
Budget Account Number:
11000-12005
Person(s) Responsible:
Yolanda Ahner
Measures & Standards and Baselines /
Strategies
Standard and Baseline:
Fill Position. Baseline: Vice President
position currently vacated.
Results
Action & Follow-Up
Satisfactory
Action Plan Status:
0 - No Action Plan Necessary
Task Name:
Vice President
Task Description:
Finalize Vice President of Student Services
Organizational Structure
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Measure:
Hold meetings a minimum of 2 times a
quarter.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Department leaders should continue to
respond to the needs of the college &
community and continue to incorporate new
training & curriculum. Baseline: Held 9
meetings this school year.
08/31/2011 - In July, 2009, I was selected as the
VP so I held meetings after Cabinet to disseminate
information to all Directors/Managers. Throughout
the year individual meetings were held with each
Director/Manager to discuss the progress of their
programs. Met with each supervisor to discuss
status of budgets.
Progress:
Satisfactory
Action Plan Status:
2 - Action Plan Documented
Task Name:
Meetings and Business Leaders
Task Description:
By holding the meetings and inviting
business leaders to present at some of our
meetings to assist Directors/Managers in
keeping abreast of new ideas.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Planning - Vice President,
Workforce/Economic Development &
03/05/2012 11:46 AM
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Objectives
Continuing Education - Increase College's
Image (2010-2011) - Continue to work with
partners, businesses, agencies to respond
to community needs.
Planning Year(s):
2010 - 2011
Expected Completion Date:
08/31/2010
Actual Completion Date:
08/31/2010
Objective Status:
Met
Budget Account Number:
11000-12005
Person(s) Responsible:
Yolanda Ahner
Measures & Standards and Baselines /
Strategies
Measure:
Participate in local, area, state and national
organizations to showcase our college.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Attend a minimum of 10 meetings throughout
the year. Baseline: Respond to invitations .
Results
Action & Follow-Up
11/10/2010 - Attended meetings throughout the
year to ensure the College was represented in any
discussion dealing with the college providing
instruction and partnered with several
organizations to sponsor programs for their
organizations. Attended national conferences and
discussed programs from our college. Providing
mentoring to other college to assist them in
implementing programs they were interested in
promoting at their college. Also, partnered with
outside organizations to provide and introduce
"green energy" instruction to our local
companies/industries. Wrote grants and received
money to provide free training to company
incumbent and new hires. Continuously working
with companies to continue to improve our image
and to showcase our programs. Evidence is
provided by the many courses we have
customized for organizations.
Progress:
Satisfactory
Action Plan Status:
2 - Action Plan Documented
Task Name:
Attend the Meetings
Task Description:
Attend the meetings.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Planning - Vice President,
Workforce/Economic Development &
Continuing Education - Provide a Quality
Workforce (2010-2011) - Continue to meet
with business and industry to assist in
training new and incumbent workers in our
County.
03/05/2012 11:46 AM
Measure:
Support and expand the development of
new courses to meet the demands of new
industry requirements.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Develop and offer new courses. Baseline:
11/10/2010 - Over 5,000 incumbent, new hires
and youth were provided for business/industry and
agencies to provide training through grants. An
additional 10,000 students were provided courses
through Continuing Education courses.
Progress:
Satisfactory
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Page 292 of 297
Objectives
Planning Year(s):
2010 - 2011
Expected Completion Date:
08/31/2010
Actual Completion Date:
08/31/2010
Objective Status:
Met
Budget Account Number:
11000-12005
Person(s) Responsible:
Yolanda Ahner
Planning - Vice President,
Workforce/Economic Development &
Continuing Education - Auditing Plan (20102011) - Continue to monitor all grants
received for Workforce/Econ, Division.
Planning Year(s):
2010 - 2011
Expected Completion Date:
08/31/2010
Actual Completion Date:
08/31/2010
Objective Status:
Met
Budget Account Number:
11000-12005
Person(s) Responsible:
Yolanda Ahner
03/05/2012 11:46 AM
Measures & Standards and Baselines /
Strategies
Continue to keep up with industry changes.
Results
Action & Follow-Up
Action Plan Status:
2 - Action Plan Documented
Task Name:
New Courses
Task Description:
Offer new courses and rewrite current
courses to keep up with industry/business
changes and submit to the EPCC Board of
Trustees for approval.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Measure:
Support all Directors/Mgrs in monitoring their
revenue & expenditures.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Conduct internal audit. Baseline: Continue
to keep up with auditing rules from the
agencies receiving awards.
11/10/2010 - All grants were monitored by our
department to ensure compliance for the different
funding agencies. Meetings were held with
business/industry and agencies to provide
leadership to the companies to ensure
compliance. Our department also monitored all
students (credit & non-credit) to ensure
compliance from referrals from Workforce
Solutions. Over 300 students fit this category. All
audit were conducted from outside agencies
dealing with Workforce departments from our
office.
Progress:
Satisfactory
Action Plan Status:
2 - Action Plan Documented
09/12/2011 - Audits were conducted
by the various agencies and were
considered satisfactory
Task Name:
Rules
Task Description:
Provide all Directors/Managers with the
rules.
Budget Impact:
Generated by TracDat a product of Nuventive.
Page 293 of 297
Objectives
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
No Funding Needed
Projected Cost:
0.0000
Planning - Vocational Nursing MDP - ATI
Testing (2010-2011) - To ensure the
continuation of ATI testing.
Planning Year(s):
2010 - 2011
Actual Completion Date:
08/31/2011
Objective Status:
Met
Budget Account Number:
11000-55011
Person(s) Responsible:
Kimberly Golucke
Measure:
All students take ATI standardized tests
specific to coursework. All students will
pass comprehensive ATI predictor.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
All students take ATI standardized tests
specific to coursework. All students will pass
comprehensive ATI predictor.
08/31/2011 - All vocational nursing students took
ATI standardized tests specific to coursework. All
students passed the ATI Comprehensive Predictor
in order to complete program of study by utilizing
all available resources offered by ATI throughout
the program.
Progress:
Satisfactory
Action Plan Status:
0 - No Action Plan Necessary
Measure:
All students will take the course specific ATI
examination. All students will pass the ATI
Comprehensive Predictor.
08/31/2011 - All students completed the course
specific ATI examination and all students passed
the ATI Comprehensive Predictor to exit the
program.
Progress:
Satisfactory
Action Plan Status:
0 - No Action Plan Necessary
Standard and Baseline:
All students will take the course specific ATI
examination. All students will pass the ATI
Comprehensive Predictor
Task Name:
Increase Budget
Task Description:
Pass cost to the student, increase budget or
seek new grant money.
Budget Impact:
Additional/New Funding Required
Projected Cost:
17000.0000
Planning - Vocational Nursing MDP Maintain and Fill Faculty Positions (20102011) - To fill all faculty positions.
Planning Year(s):
2010 - 2011
Actual Completion Date:
03/05/2012 11:46 AM
Measure:
All full-time faculty positions are filled and
increased by 2 positions.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
11/16/2010 - All VN faculty positions filled; four
tenure track positions, two full-time positions. No
VN faculty positions being utilized at RG.
Progress:
Satisfactory
Action Plan Status:
Generated by TracDat a product of Nuventive.
Page 294 of 297
Objectives
Measures & Standards and Baselines /
Strategies
08/31/2011
Objective Status:
Met
Budget Account Number:
11000-55011
Person(s) Responsible:
Kimberley Golucke
Keep. Baseline: 3 full-time VN instructor
positionS, two positions vacant. (One LVN
slot being utilized at RG).
Measure:
All full-time faculty positions are currently
filled
Results
Action & Follow-Up
0 - No Action Plan Necessary
Standard and Baseline:
Keep. Baseline: 6 full-time VN instructor
positions. (No LVN slots being utilized at
RG).
08/31/2011 - Currently three tenure track
instructors and three full time lecturer positions
filled.
Progress:
Satisfactory
Action Plan Status:
0 - No Action Plan Necessary
Task Name:
Advertise
Task Description:
Advertise and retain stipends.
Budget Impact:
Additional/New Funding Required
Projected Cost:
100000.0000
Planning - Workforce Development - Green
Training (2010 - 2011) - To develop Green
Training Courses in the electrical and
construction trades.
Planning Year(s):
2010 - 2011
Actual Completion Date:
03/10/2010
Objective Status:
In Progress
Budget Account Number:
12103-S12103
Person(s) Responsible:
Luz Taboada
03/05/2012 11:46 AM
Measure:
To develop green technology courses in
Weatherization and Energy efficiency/Retro
fitting
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Since there are currently not enough skilled
workers doing weatherization and efficiency
retrofit programs, we need to train people in
this field. Baseline: There are no green
courses being offered under WFD.
Task Name:
Courses
Task Description:
Provide courses to agency-sponsored
students and the community at large.
Budget Impact:
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Page 295 of 297
Objectives
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
No Funding Needed
Projected Cost:
0.0000
Task Name:
Green Courses
Task Description:
Work with local business and industry
experts to identify areas where green
courses are most needed and develop the
curricula.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Task Name:
Hire Instructors
Task Description:
Hire instructors.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Task Name:
Market and Recruit
Task Description:
Market courses and recruit students.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Task Name:
TPCS Certification
Task Description:
Go through the TPCS certification process.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
03/05/2012 11:46 AM
Generated by TracDat a product of Nuventive.
Page 296 of 297
Objectives
03/05/2012 11:46 AM
Measures & Standards and Baselines /
Strategies
Results
Generated by TracDat a product of Nuventive.
Action & Follow-Up
Page 297 of 297
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