Area Effectiveness Plan/Assessment Report - Four Column
El Paso Community College
Internal - Planning Areas/Depts
Objectives
Planning - Academic Computing Services District-Wide Computing Support Services
for Students and Faculty (2011-2012) Increase hours of operation to
accommodate student demand.
Planning Year(s):
2011 - 2012
Expected Completion Date:
08/31/2010
Actual Completion Date:
08/31/2010
Objective Status:
In Progress
Budget Account Number:
11000-52101
Person(s) Responsible:
Raymundo Vilca
Planning - Academic Computing Services District-Wide Computing Support Services
for Students and Faculty (2010-2011) Increase hours of operation to
accommodate student demand.
Planning Year(s):
2010 - 2011
Expected Completion Date:
08/31/2010
Actual Completion Date:
08/31/2010
Objective Status:
03/05/2012 6:44 PM
Measures & Standards and Baselines /
Results
Strategies
Measure:
Provide district-wide administrative support
to all ACS labs; increase level of faculty and
student support at all ACS labs.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Hire appropriate level staff. Baseline: Hire 3
full-time ACS Lab Assistants and 2 part-time
ACS Lab Assistants.
Action & Follow-Up
Task Name:
ACS Lab Manager
Task Description:
District-wide ACS Lab Manager will assist
with planning and supervision of ACS labs.
Additional part-time Lab Assistants will
ensure for increased support to faculty and
students. ACS Lab Manager continues to
plan with ACS staff on ensuring appropriate
support for labs and identify funding for PT
staff. Also manager continues to monitor
departmental budget on a monthly basis.
Measure:
Provide district-wide administrative support
to all ACS labs; increase level of faculty and
student support at all ACS labs.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Hire appropriate level staff. Baseline: Hire 3
full-time ACS Lab Assistants and 2 part-time
ACS Lab Assistants.
Task Name:
ACS Lab Manager
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Objectives
In Progress
Budget Account Number:
11000-52101
Person(s) Responsible:
Raymundo Vilca
Planning - Academic Computing Services District-Wide Computing Support Services
for Students and Faculty (2009-2010) Increase hours of operation to
accommodate student demand.
Planning Year(s):
2009 - 2010
Expected Completion Date:
08/31/2010
Actual Completion Date:
08/31/2010
Objective Status:
In Progress
Budget Account Number:
11000-52101
Person(s) Responsible:
Raymundo Vilca
03/05/2012 6:44 PM
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
Task Description:
District-wide ACS Lab Manager will assist
with planning and supervision of ACS labs.
Additional part-time Lab Assistants will
ensure for increased support to faculty and
students. ACS Lab Manager continues to
plan with ACS staff on ensuring appropriate
support for labs and identify funding for PT
staff. Also manager continues to monitor
departmental budget on a monthly basis.
Measure:
Provide district-wide administrative support
to all ACS labs; increase level of faculty and
student support at all ACS labs.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Hire appropriate level staff. Baseline: Hire 3
full-time ACS Lab Assistants and 2 part-time
ACS Lab Assistants.
11/18/2010 - Funding for FT positions was not
11/18/2010 - Continue working on
available. Due to funding limitations, do not think current action plan.
it is possible to hire 2 FT for the next several
years. However increased PT staff to accomodate
the additional lab hours of operations for ACS labs
district wide to accomodate student demand and
growth.
Progress:
Unsatisfactory
Action Plan Status:
1 - Action Plan Needed
Task Name:
ACS Lab Manager
Task Description:
District-wide ACS Lab Manager will assist
with planning and supervision of ACS labs.
Additional part-time Lab Assistants will
ensure for increased support to faculty and
students. ACS Lab Manager continues to
plan with ACS staff on ensuring appropriate
support for labs and identify funding for PT
staff. Also manager continues to monitor
departmental budget on a monthly basis.
Funding Justification:
To ensure the increase hours of operation to
accomodate student demand and support at
ACS labs district wide.
Budget Impact:
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Objectives
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
Additional/New Funding Required
Projected Cost:
142000.0000
Planning - Accounting - NW - Improve
Retention, Graduation and Completion
Rates (2011-2012) - 1.3 recruit and retain
quality faculty; 1.4 develop, assess and
maintain relevant curriculum; 1.5 provide
and support innovative technologies; 1.6
provide quality instructional support.
Planning Year(s):
2011 - 2012
Actual Completion Date:
10/11/2011
Objective Status:
New
Budget Account Number:
11000-55213
Person(s) Responsible:
Debbie Luna
Planning - Accounting - NW - Improve
retention, graduation and completion rates
(2009-2010) - 1.3 recruit and retain quality
faculty; 1.4 develop assess and maintain
relevant curriculm; 1.5 provide and support
innovative technologies; 1.6 provide and
support innovative technologies; 1.6 provide
quality instructional support
Planning Year(s):
2009 - 2010
Objective Status:
03/05/2012 6:44 PM
Measure:
1.3 work closely with district wide faculty to
maintain high standard and quality
instructors.
Data Source for Measure:
Program Review Data
Standard and Baseline:
1.5 continue to increase new innovative
ideas to keep students interested. Baseline:
1.5 promote a variety of instructional
deliveries.
Task Name:
Latest Technologies
Task Description:
Need to keep up with the latest technologies.
Faculty need to attend conferences to
measure, evaluate, and become aware of
new technologies.
Budget Impact:
Additional/New Funding Required
Projected Cost:
1000.0000
Measure:
1.3 Work closely with district wide faculty to
maintain high standard and quality
instructors.
Data Source for Measure:
Enrollment Data
Standard and Baseline:
1.5 Continue to increase new innovative
ideas to keep students interested
1.5 Promote a variety of instructional
deliveries
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Objectives
In Progress
Budget Account Number:
11000-55213
Person(s) Responsible:
Lydia Tena
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
Task Name:
Provide and support innovative technology
Task Description:
Need to keep up with the latest technologies
faculty need to attend conferences to
measure, evaluate and become aware of
new technologies.
Budget Impact:
Rollover/Maintain Current Funding
Projected Cost:
1000.0000
Planning - Accounting - NW - Online
Offerings - To increase the online offerings.
Planning Year(s):
2012 - 2013
Expected Completion Date:
08/31/2013
Objective Status:
In Progress
Budget Account Number:
1100055213
Person(s) Responsible:
Debbie Luna
Planning - Accounting - NW - Improve
Retention, Graduation and Completion
Rates (2012 - 2013). - 1.3 recruit and retain
quality faculty; 1.5 provide and support
innovative technologies.
Planning Year(s):
2012 - 2013
Actual Completion Date:
03/05/2009
Objective Status:
New
Budget Account Number:
1100055213
Person(s) Responsible:
Debbie Luna
03/05/2012 6:44 PM
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Objectives
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
11/09/2010 - There were no additional advisory
committee meetings in 2009-2010.
Progress:
Unsatisfactory
Action Plan Status:
1 - Action Plan Needed
11/09/2010 - For the 2010-2011
advisory committee meeting,
members were called prior to
meeting. There was an increase in
attendance.
Planning - Accounting - NW - Professional
Enrichment - Attend Seminars, workshops
and classes which focus on Fraud
Accounting, IFRS, and any changes in
accounting
Planning Year(s):
2012 - 2013
Expected Completion Date:
08/31/2013
Objective Status:
New
Budget Account Number:
1100055213
Person(s) Responsible:
Debbie Luna
Planning - Accounting - RG - Fill Rate for
Accounting Courses (2010-2011) - To
improve fill rate.
Planning Year(s):
2010 - 2011
Actual Completion Date:
03/08/2010
Objective Status:
New
Budget Account Number:
11000-55212
Person(s) Responsible:
Lee Cannell
Planning - Accounting - VV - Improve
Advisory Committee (2009-2010) - Increase
attendance of the Advisory Committee
members.
Planning Year(s):
2009 - 2010
Expected Completion Date:
03/05/2012 6:44 PM
Measure:
5% improvement.
Data Source for Measure:
Program Review Data
Standard and Baseline:
75%, 80% full. Baseline: 62%.
Task Name:
Courses Offered
Task Description:
Monitor courses offered.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Measure:
There are curently 14 members, have 60%
attendance or 8-9 members.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
The standard is 50%. Baseline: Last
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Objectives
Measures & Standards and Baselines /
Strategies
10/31/2010
Objective Status:
In Progress
Budget Account Number:
11000-55210
Person(s) Responsible:
Becky Hancock
meeting, only 5 attended or 43%.
Planning - Accounting - VV - Increase Class
Fill Rate (2010-2011) - Increase class fill
rate to 68% district-wide.
Planning Year(s):
2010 - 2011
Measure:
Class fill rate is provided thru yearly program
review report.
Data Source for Measure:
Program Review Data
Standard and Baseline:
Class fill rate is currently 64%.
Actual Completion Date:
02/20/2010
Objective Status:
In Progress
Budget Account Number:
11000-55210
Person(s) Responsible:
Becky Hancock
Planning - Administrative Assistant - VV Marketing Program (2010-2011) - Continue
Marketing Administrative Assistant
Program.
Planning Year(s):
2010 - 2011
Actual Completion Date:
03/05/2010
Objective Status:
03/05/2012 6:44 PM
Results
Action & Follow-Up
09/14/2011 - Class fill rate was increased to 66%.
Progress:
Unsatisfactory
Action Plan Status:
2 - Action Plan Documented
09/14/2011 - Keep reducing the
amount of classes until the class fill
rate increases.
Task Name:
Getting Confirmations
Task Description:
Personally calling all members prior to
meetings and getting confirmations.
Reminding members how important their role
is to the college.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Task Name:
Less Classes
Task Description:
Offer less classes, better times.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Measure:
No. of individuals responding to ad.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Increase awareness to community, high
schools and businesses.
Task Name:
Advertising
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Objectives
New
Budget Account Number:
11000-55246
Person(s) Responsible:
Linda Silva
Planning - Administrative Assistant - VV Technology (2011-2012) - Begin Microsoft
03/05/2012 6:44 PM
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
Task Description:
Advertise in the El Paso Times & Tejano
Tribune.
Budget Impact:
Additional/New Funding Required
Task Name:
Deliver posters and brochures
Task Description:
Deliver AA program posters and brochures
to area high schools and businesses.
Budget Impact:
Additional/New Funding Required
Task Name:
High Scholl Articulation
Task Description:
Update articulation ageements with area
high school districts.
Budget Impact:
Additional/New Funding Required
Task Name:
Marketing Students
Task Description:
Create new posters to showcase students
who have passed the MOS exam
certification exams.
Budget Impact:
Additional/New Funding Required
Projected Cost:
1000.0000
Task Name:
Web Presence
Task Description:
Update AA program website - AA Program
faculty also update their web pages.
Budget Impact:
Additional/New Funding Required
Measure:
Faculty will take certification exams for MS
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Objectives
Office Specialist (MOS) certification based
on Microsoft's Office 2010 Suite.
Planning Year(s):
2011 - 2012
Actual Completion Date:
03/05/2010
Objective Status:
New
Budget Account Number:
11000-55246
Person(s) Responsible:
LInda Silva
Planning - Administrative Assistant - VV Community Outreach (2010-2011) Participate in the 10th Annual
Administrative Professional Conference and
involve students to participate/volunteer.
Planning Year(s):
2010 - 2011
Actual Completion Date:
03/05/2010
Objective Status:
New
Budget Account Number:
11000-55246
Person(s) Responsible:
Linda Silva
Planning - Admissions and Registrar International Student Office (2009-2010) (2009-2010)Create a combined
International Student Office with Counseling
03/05/2012 6:44 PM
Measures & Standards and Baselines /
Strategies
Office Suite 2010.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Pass and earn Certification. Baseline: Add
to additional certifications earned.
Results
Action & Follow-Up
11/05/2011 - NOT MET due to counseling staffing
shortage and lack of facility space to support
privacy when providing compliance guidance.
Additionally, Counseling Services personnel
11/05/2011 - Review mission of
department as related to
international student and reporting
elements in SEVIS to determine
Task Name:
Prep for Exams
Task Description:
Prep for exam and have all certifications
prior to the semester beginning.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Measure:
No. of contacts made during conference.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Increase awareness to conference attendees
on Administrative Assistant Program. No
Baseline.
Task Name:
Conference Attendees
Task Description:
Letters/flyers will be mailed to conference
attendees. Invite potential student's oncampus for advising.
Budget Impact:
Additional/New Funding Required
Projected Cost:
400.0000
Measure:
Reduce the current number of visits required
by international students to apply and
register. Reduce the number of semesters
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Objectives
services colocated to enhance delivery of
academic and program advising services to
assure compliance with SEVIS and
academic requirements for program of
study completion.
Planning Year(s):
2009 - 2010
Actual Completion Date:
05/08/2009
Objective Status:
Not Met
Budget Account Number:
11000-62000
Person(s) Responsible:
Daryle Hendry
Measures & Standards and Baselines /
Strategies
to complete their program of study. Save
students money currently spent on courses
that are not relevant to their program of
study. Keep students in compliance with
SEVIS regulations. Provide intervention.
Data Source for Measure:
Student Related Data
(Tracking/Performance)
Standard and Baseline:
That 100% of international students receive
academic advising based upon their
individual program of study requirements
prior to registration. Baseline: Currently only
33% international students are required to be
academically advised for developmental
course work prior to registration. Actual
degree plans verification is not used in
academic adivising of other F-1 students to
ensure that they are taking courses required
of their program of study.
Results
Action & Follow-Up
currently assigned to international students
pushback concept of encouraging students to
focus on declared major and advocate for
academic freedom to explore other subjects and
do not want to require F-1 students to be enrolled
into courses within their degree/plan.
Progress:
Unsatisfactory
Action Plan Status:
3 - Follow-Up Documented
what functions curently provided by
other departments that can be
perfomed by staff within the
Admissions and Registrar's
Department.
11/05/2011 - Will redesign and
resubmit plan for next year (20112012).
Task Name:
Assign Couseling Staff
Task Description:
Assign couseling staff and co-locate with
International Student Office so that adequate
counseling resources are available when
needed to ensure that all F-1 student are
provided academic advising prior to
registration.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Planning - Admissions and Registrar (2010-2011) Dual Credit Admissions and
Enrollment - (2010-2011) Reorganize
Admissions and Registration Department to
provide capacity for Dual Credit/ECHS
Department to meet its mission by providing
03/05/2012 6:44 PM
Measure:
Provide staff needed to perform admissions
and registration functions for Dual Credit
and Early College High School students.
Data Source for Measure:
01/19/2012 - Completed. Transfered five
employees to the DC/ECHS Department
Progress:
Satisfactory
Action Plan Status:
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Objectives
staff and training support to the new
department.
Planning Year(s):
2010 - 2011
Expected Completion Date:
03/21/2011
Actual Completion Date:
03/21/2011
Objective Status:
Met
Budget Account Number:
11000-62000
Person(s) Responsible:
Daryle Hendry
Measures & Standards and Baselines /
Strategies
Budget Data
Standard and Baseline:
Department did not have any staff to provide
these functions.
Action & Follow-Up
0 - No Action Plan Necessary
Task Name:
(2010-1011)Transfer staff to new department
Task Description:
Transfer staff and supervisor already trained
in performing the essential functions of the
new department.
Budget Impact:
Rollover/Maintain Current Funding
Planning - Admissions and Registrar (2010-2011) Online Add/Drop Registration (2010-2011) Allow students to register
Online during Add/Drop Registration
periods.
Planning Year(s):
2010 - 2011
Expected Completion Date:
05/31/2011
Actual Completion Date:
05/31/2011
Objective Status:
Met
Budget Account Number:
11000-62000
Person(s) Responsible:
Daryle Hendry
Measure:
That online registration be active during
add/drop registration periods.
Data Source for Measure:
Enrollment Data
Standard and Baseline:
Currently students must stand in line and
register in-person during add/drop
registration.
Planning - Admissions and Registrar (2010-2011)TREx High School Transcripts (2010-2011)Implement automation to
support receipt of high school electronic
transcripts for high school graduates.
Measure:
That EPCC be able to accept electronic
transcripts from public high schools and
through automation post information into the
EPCC student record.
Data Source for Measure:
03/05/2012 6:44 PM
Results
01/19/2012 - Online registration is now available
for students during Add/Drop registration.
Progress:
Satisfactory
Action Plan Status:
0 - No Action Plan Necessary
Task Name:
Test internal controls to support online
activation of enrollment system.
Task Description:
Revise internal controls in order to support
online enrollment processing during
add/drop registration.
Budget Impact:
No Funding Needed
01/19/2012 - Testing completed. Certification
completed. Currently receiving HS transcripts via
TREx.
Progress:
Satisfactory
Action Plan Status:
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Objectives
Planning Year(s):
2010 - 2011
Expected Completion Date:
08/31/2011
Actual Completion Date:
08/31/2011
Objective Status:
Met
Budget Account Number:
11000-62000
Person(s) Responsible:
Daryle Hendry
Planning - Admissions and Registrar International Student Office(2011-2012) (2011-2012) Reorganize Internal Student
Office to enhance compliance with SEVIS
regulations and improve admissions and
enrollment services provided to F-1
Students.
Planning Year(s):
2011 - 2012
Expected Completion Date:
12/14/2012
Objective Status:
In Progress
Budget Account Number:
11000-62000
Person(s) Responsible:
Daryle Hendry
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
0 - No Action Plan Necessary
Enrollment Data
Standard and Baseline:
Currently all high school transcripts for high
school graduates are paper.
Task Name:
Form partnership with high schools to test
transmission and receipt.
Task Description:
Test with individual high schools. Upon
succful testing, certify that the high school
can transmit TREx transcripts. Implement
internal controls to automate entry of TREx
data directly into EPCC student records.
Budget Impact:
Rollover/Maintain Current Funding
Measure:
100% of compliance guidance for F-1
students will be provided by International
Student Office staff.
Data Source for Measure:
Enrollment Data
Standard and Baseline:
Currently all F-1 students must compete with
other students for limited counseling services
resources concerning a myriad of issues
related only to F-1 students. There is a
limited number of Counselors available to
assist these F-1 students. This delays
critical decision timelines negatively
impacting deadlines and provides conflicting
messages to students concerning
compliance.
Task Name:
(2011-2012)Streamline processes for routine
SEVIS actions for F-1 Students
Task Description:
(2011-2012)Create user-friendly Admissions
03/05/2012 6:44 PM
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Objectives
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
and Registration forms designed specifically
for F-1 students to use for enrollment,
employment and other routine actions that
will not require other departments' support in
processing.
Budget Impact:
Rollover/Maintain Current Funding
Planning - Admissions and Registrar (2011-2012) Online Graduation Application
- (2011-2012) Implement the use of an
online application for graduation
Planning Year(s):
2011 - 2012
Expected Completion Date:
05/18/2012
Objective Status:
In Progress
Budget Account Number:
11000-62000
Person(s) Responsible:
Daryle hendry
Measure:
(2011-2012) Students will be able to use an
online application for graduation for the
Spring 2012 Commencement.
Data Source for Measure:
Enrollment Data
Standard and Baseline:
A paper based application for graduation is
currently in use.
Planning - Admissions and Registrar (2010-2011) Dual Credit/Early College High
School Server - (2010-2011) Share current
enrollment information for Dual Credit and
Early College High School students with
ISD's and High School administrators.
Planning Year(s):
2010 - 2011
Expected Completion Date:
Measure:
High Schools should be able to directly
access most current data available to verify
enrollment status of their students.
Data Source for Measure:
Enrollment Data
Standard and Baseline:
High Schols are dependent upon reports
generated by DC/ECHS staff to verify
03/05/2012 6:44 PM
Task Name:
(2011-2012) Test and activate an online
graduation application process prior to
Spring commencement.
Task Description:
Test and implement an online process during
the Fall 2012 semester. Inform faculty and
staff of new application. Notify students via
Webpage, bulletin board, school paper and
Counseling Services.
Budget Impact:
No Funding Needed
01/19/2012 - Secure Server operational with
compartmentalized files for individual ISD's and
ECHS.
Progress:
Satisfactory
Action Plan Status:
0 - No Action Plan Necessary
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Objectives
Measures & Standards and Baselines /
Strategies
12/23/2011
Actual Completion Date:
12/23/2011
Objective Status:
Met
Budget Account Number:
11000-62000
Person(s) Responsible:
Daryle Hendry
admissions and enrollment status of their
high school students into EPCC courses.
This information is generally dated by the
time the reports are run and transmitted to
the ISD and HS.
Planning - Admissions and Registrar (2011-2012) TREx for DC Students - (20112012) Automate TREX receipt of TAKS
scores for DC students
Planning Year(s):
2011 - 2012
Expected Completion Date:
05/06/2011
Objective Status:
In Progress
Budget Account Number:
11000-62000
Person(s) Responsible:
Daryle Hendry
Measure:
To allow for automation of TAKS scores to
be downloaded form TREX directly into
BANNER student record.
Data Source for Measure:
Enrollment Data
Standard and Baseline:
Currently 100% of TAKS scores must be
entered manually from a paper source
document into EPCC record.
Results
Action & Follow-Up
Task Name:
Provide secure access to enrollment
information.
Task Description:
Provide secure server access to designated
ISD personnel for purposes of obtaining
limited enrollment information on their
students.
Budget Impact:
Rollover/Maintain Current Funding
Task Name:
Convince TEA to modify the TREX software
Task Description:
Demonstrate to TEA that TREx as currently
designed by vendor does not support
enrollment efforts for dual credit students.
Budget Impact:
No Funding Needed
Planning - Admissions and Registrar Measure:
(2011-2012) Meningitis Vaccination - (2011- 100% compliance with THECB Rules
03/05/2012 6:44 PM
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Objectives
2012) Comply with mandated enforcement
of Meningitis vaccination for students
effective Spring 2012.
Planning Year(s):
2011 - 2012
Expected Completion Date:
01/05/2011
Objective Status:
In Progress
Budget Account Number:
11000-62000
Person(s) Responsible:
Daryle Hendry
Planning - Advanced Technology Center New Programs (2009-2010) - The plan is to
explore and develop new programs that will
explore Mechatronics and Renewable
Energy. This will be based on the demands
of the Industry in the El Paso Area.
Planning Year(s):
2009 - 2010
Actual Completion Date:
04/14/2009
Objective Status:
In Progress
Budget Account Number:
11000-42403
Person(s) Responsible:
Dr. Olga Valerio
03/05/2012 6:44 PM
Measures & Standards and Baselines /
Strategies
Data Source for Measure:
Enrollment Data
Standard and Baseline:
Currently no requirements or controls for
vaccination exist at EPCC which restrict
enrollment for all credit students.
Results
Action & Follow-Up
Task Name:
Research, test and implement a control
process to be incompliance with THECB
rules.
Task Description:
Observe what other institutions are planning,
review rules, and test system capabilities for
various solutions. Choose solution that
satisfies THECB guidelines with least
negative impact on students and EPCC.
Budget Impact:
Rollover/Maintain Current Funding
Measure:
Implementation of the certification of
completion and possibly an Associates
Degree programs. Employing in the
community expertise in the field as well as
the industry.
Data Source for Measure:
Budget Data
Standard and Baseline:
New curriculum to be developed through the
ATC faculty or consultants. Baseline:
Establish an advisory committee for the two
new programs being researched.
Task Name:
Host Advisory Committee Meetings
Task Description:
Host advisory committee meetings with
members of the community to assist in the
development of these programs. Work with
area agencies to asses training needs and
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Objectives
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
job placement opportunities.
Budget Impact:
Additional/New Funding Required
Projected Cost:
200000.0000
Planning - Advanced Technology Center Equipment (2009-2010) - Apply for grants
especially in the manufaturing areas, to
purchase new equipment for the ATC.
Research the new equipment needed and
search for funding sources. Request
additional fund from the college with the
finality to update ATC programs to the level
that the industries are currently running.
Planning Year(s):
2009 - 2010
Actual Completion Date:
04/14/2009
Objective Status:
New
Budget Account Number:
11000-42403
Person(s) Responsible:
Dr. Olga Valerio
Planning - Advanced Technology Center Energy Training (2009 - 2010). - Develop
and offer continuing education courses
through the Energy Efficiency and
Renewable Energy.
Planning Year(s):
2009 - 2010
03/05/2012 6:44 PM
Measure:
Research equipment and cost for
equipment. Buy new equipment for the
Manufacturing and Robotic area with the
intention to update the ATC.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Research and apply for grants that will offset
the cost of equipment. Baseline: Acquired
new equipment and upgrade current
equipment.
Task Name:
Research Equipment Options
Task Description:
Research equipment options and funding
sources to enhance the current ATC
programs. Research the equipment needed
to open new programs and possible funding
sources. Donations will also be looked for, in
order to update the ATC.
Budget Impact:
Additional/New Funding Required
Projected Cost:
200000.0000
Measure:
92 students participating in grant training
Data Source for Measure:
Department/Area Report
06/30/2011 - Developed CE courses in
Weatherization, Renewable Energy, Photovoltaic
and Solar Thermal.
271 students trained in the Energy Efficiency and
Renewable Energy grant.
75% of people placed in jobs in the Energy field.
Progress:
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Objectives
Measures & Standards and Baselines /
Strategies
Actual Completion Date:
03/11/2010
Objective Status:
In Progress
Budget Account Number:
11000-42403
Person(s) Responsible:
Dr. Olga Valerio
Action & Follow-Up
Satisfactory
Action Plan Status:
0 - No Action Plan Necessary
Expected Completion Date:
03/31/2011
Actual Completion Date:
05/31/2011
Objective Status:
Met
Budget Account Number:
12322 - S12322
Person(s) Responsible:
Dr. Olga L. Valerio
Planning - Advanced Technology Center Welding Technology (2010-2011) - Applied
for grants in order to purchase new
equipment for the Welding area.
Planning Year(s):
2010 - 2011
Results
Measure:
Research equipment and cost for the
equipment.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Research and apply for grants that will offset
the cost of welding equipment. Baseline:
Acquire new equipment and upgrade current
equipment.
Measure:
Buy new equipment for the Welding Area.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Research and apply for grants that will offset
the cost of welding equipment. Baseline:
Acquire new equipment and upgrade current
equipment.
10/17/2011 - No Grants available at this time to
purchase equipment.
Progress:
Satisfactory
Action Plan Status:
1 - Action Plan Needed
10/17/2011 - Continue to research
grants for equipment.
10/17/2011 - Received skills development money
to purchase 10 each of welding hoods, helmets,
gloves, and jackets.
Progress:
Satisfactory
Action Plan Status:
0 - No Action Plan Necessary
Task Name:
Equipment Options and Funding
Task Description:
Research equipment options and funding
sources to enhance the Welding program.
Donations will also be looked for, in order to
update the ATC.
Planning - Advanced Technology Center Credit Diesel Program (2010-2011) 03/05/2012 6:44 PM
Measure:
Introduction of the new credit courses.
10/17/2011 - introduced 14 new credit course with
29 students in the program, 20 Credit and 9 CE -
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Objectives
Implement a new credit program. Use
environmentally friendly products. Establish
an advisory committee for Diesel Program.
Increase enrollment numbers.
Planning Year(s):
2010 - 2011
Actual Completion Date:
03/11/2010
Objective Status:
In Progress
Budget Account Number:
Pending
Person(s) Responsible:
Dr. Olga Valerio
Measures & Standards and Baselines /
Strategies
Data Source for Measure:
Department/Area Report
Standard and Baseline:
New program. Baseline: First time credit
program will be taught at EPCC
Measure:
Help improve the environment, and the
health of the students and instructors.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
New program. Baseline: First time credit
program will be taught at EPCC
Measure:
The advisory committee will give us their
input to ensure that we are teaching the
latest technology in the program.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
New program. Baseline: First time credit
program will be taught at EPCC
Results
Action & Follow-Up
ATC are concurrent courses.
Progress:
Satisfactory
Action Plan Status:
0 - No Action Plan Necessary
10/17/2011 - Continuing to improve environmental
conditions for the diesel students and instructors.
Progress:
Satisfactory
Action Plan Status:
0 - No Action Plan Necessary
10/17/2011 - Established an advisory committee
who is working with the ATC.
Will have a meeting with the committee once a
year.
Progress:
Satisfactory
Action Plan Status:
0 - No Action Plan Necessary
Task Name:
Committee
Task Description:
Host and find the right committee for this
program.
Task Name:
Promote Credit Program
Task Description:
Meet with the community partners to
promote the credit program as well as
advertise in the media.
Task Name:
Research Companies
Task Description:
Research the different companies that offer
03/05/2012 6:44 PM
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Objectives
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
green products .
Planning - Advanced Technology Center Electrical Journeyman (2010-2011) - Create
a partnership with the International
Brotherhood of Electrical Workers (IBEW)
Apprenticeship that allows the ATC
students entering the apprenticeship
program to skip the first year by using the
education from the ATC as the 1st year.
Find resources to purchase and update the
equipment. Request a full time instructor.
Planning Year(s):
2010 - 2011
Actual Completion Date:
03/11/2010
Objective Status:
Met
Budget Account Number:
11000-42410
Person(s) Responsible:
Dr. Olga Valerio
03/05/2012 6:44 PM
Measure:
Establish Partnership, update equipment,
and hire a full time faculty.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Implementation of the 1 year curriculum with
the IBEW apprenticeship, researching
industry needs and advertise the faculty
position. Baseline: Students must attend
the 1st year of the IBEW apprenticeship
program, meet standards in Electrical
Journeyman area and currently there are
only part-time instructors.
10/17/2011 - Partnership with IBEW was
established.
Fulltime instructor was hired.
Progress:
Satisfactory
Action Plan Status:
0 - No Action Plan Necessary
Task Name:
Advisory Members
Task Description:
Host advisory members from IBEW as well
as advisory committee meetings to assist in
the developing and updated courses.
Budget Impact:
No Funding Needed
Task Name:
Frozen Positions
Task Description:
Request the 1 frozen positions that is in the
ATC pool.
Budget Impact:
No Funding Needed
Task Name:
Funding Sources
Task Description:
Research equipment training options and
funding sources to enhance the Electrical
Journeyman program.
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Objectives
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
Budget Impact:
No Funding Needed
Task Name:
Review Course Syllabi
Task Description:
Review the course syllabi and compare it
with the IBEW program.
Budget Impact:
No Funding Needed
Planning - Advanced Technology Center Machining Technology (2010-2011) Increase the number of students enrolled.
Replace full-time faculty. Upkeep and
upgrade lab area.
Planning Year(s):
2010 - 2011
Measure:
Increase enrollment.
Data Source for Measure:
Enrollment Data
Standard and Baseline:
12 students will be enrolled. Baseline:
Increase the number of graduates.
10/17/2011 - 12 students were enrolled in the
program. Will continue to increase number of
graduates.
Progress:
Satisfactory
Action Plan Status:
0 - No Action Plan Necessary
Actual Completion Date:
03/11/2010
Objective Status:
In Progress
Budget Account Number:
11000-42403
Person(s) Responsible:
Dr. Olga L. Valerio
Measure:
Hiring FT faculty.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Advertise position. Baseline: Only part time
faculty is teaching at the moment.
10/17/2011 - In the process of hiring a full time
faculty. Had to readvertise position to increase
pool. The ATC will be hiring a full time faculty
during the fall 2011 semster.
Progress:
Satisfactory
Action Plan Status:
1 - Action Plan Needed
10/17/2011 - Advertise position
again for the full time faculty
member
Task Name:
Advertise
Task Description:
Advertise the program: radio, newspaper,
flyers etc.
Task Name:
Hire the Full Time Faculty.
Task Description:
Hire the Full Time Faculty.
Task Name:
Visit and Assist
03/05/2012 6:44 PM
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Objectives
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
Task Description:
Start to visit High Schools and assist at job
fairs.
Planning - Advanced Technology Center Training, Energy Systems (2010 - 2011). Received monies from a second energy
grant for training in PV, Hot Water Systems
and OSHA.
Planning Year(s):
2010 - 2011
Expected Completion Date:
11/30/2011
Objective Status:
In Progress
Budget Account Number:
12322-S12322
Person(s) Responsible:
Dr. Olga L. Valerio
Measure:
Training 68 students
Data Source for Measure:
Department/Area Report
Standard and Baseline:
new
Planning - Advanced Technology Center Electrical Training Structure (2010 - 2011). Build a skeletal training structure
Planning Year(s):
2010 - 2011
Expected Completion Date:
04/29/2011
Actual Completion Date:
07/29/2011
Objective Status:
Met
Budget Account Number:
11000-42410
Person(s) Responsible:
Dr. Olga L. Valerio
Measure:
Skeletal training structure
Data Source for Measure:
Department/Area Report
Standard and Baseline:
No current structure
Planning - Advanced Technology Center Machining Technology (2011-2012) Increase the number of students enrolled.
Replace full-time faculty member. Increase
Measure:
Increase enrollment.
Data Source for Measure:
Enrollment Data
03/05/2012 6:44 PM
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Page 20 of 717
Objectives
the number of students graduates.
Research grants to purchase new
equipment. Establish the pathway between
the High Schools, EPCC, and UTEP. Host
advisory meetings at the ATC. Develop
new projects for the students based on the
program courses.
Planning Year(s):
2011 - 2012
Actual Completion Date:
03/11/2010
Objective Status:
New
Budget Account Number:
11000-42403
Person(s) Responsible:
Dr. Olga L. Valerio
Measures & Standards and Baselines /
Strategies
Standard and Baseline:
12 students will be enrolled. Baseline:
Increase the number of graduates.
Measure:
Hiring FT faculty.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Advertise position. Baseline: Only part time
faculty is teaching at the moment.
Measure:
Increased number of graduates.
Data Source for Measure:
Department/Area Report
Results
Action & Follow-Up
Measure:
Partnerships between area companies
established
Data Source for Measure:
Department/Area Report
Measure:
Articulation and dual credit agreements
instituted
Data Source for Measure:
Department/Area Report
Measure:
Record of advisory meeting minutes sent to
institutional research.
Data Source for Measure:
Department/Area Report
Measure:
New projects produced by students.
Data Source for Measure:
Department/Area Report
Task Name:
Advertise
Task Description:
Advertise the program: radio, newspaper,
flyers etc.
03/05/2012 6:44 PM
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Objectives
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Task Name:
Hire the Full Time Faculty.
Task Description:
Hire the Full Time Faculty.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Task Name:
Visit and Assist
Task Description:
Start to visit High Schools and assist at job
fairs.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Planning - Advanced Technology Center Credit Diesel Program (2011-2012) Implement a new credit program. Use
environmentally friendly products. Establish
an advisory committee and hold meetings at
the ATC. Hire a full time lab asst. Purchase
tools for the program. Establish a coop for 1
year after program. Research possibility of
ATC being an ASE certified site. Have
Financial Aid for credit students. Hire Parttime faculty. Pathway between High
Schools, EPCC, and UTEP.
03/05/2012 6:44 PM
Measure:
Introduction of the new credit courses.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
New program. Baseline: First time credit
program will be taught at EPCC
Measure:
Help improve the environment, and the
health of the students and instructors.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
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Objectives
Planning Year(s):
2011 - 2012
Actual Completion Date:
03/11/2010
Objective Status:
New
Budget Account Number:
Pending
Person(s) Responsible:
Dr. Olga L. Valerio
03/05/2012 6:44 PM
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
New program. Baseline: First time credit
program will be taught at EPCC
Measure:
The advisory committee will give us their
input to ensure that we are teaching the
latest technology in the program.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
New program. Baseline: First time credit
program will be taught at EPCC
Measure:
Post position for full time lab asst.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
New credit program
Baseline: First time taught at EPCC
Measure:
Fill out the employer satisfaction evaluation
forms and submit to Institutional Research.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
New credit program
Baseline: First time taught at EPCC
Measure:
Create an opening on EPCCafe
Data Source for Measure:
Department/Area Report
Standard and Baseline:
New program Part time instructor pool
developed
Baseline: First time credit program taught at
EPCC
Measure:
Students are approved for Pell grants
Data Source for Measure:
Department/Area Report
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Objectives
Measures & Standards and Baselines /
Strategies
Standard and Baseline:
New credit program
Baseline: First time taught at EPCC
Measure:
Research cost of tools
Data Source for Measure:
Department/Area Report
Standard and Baseline:
New program, purchase tools & equipment
Baseline: First time credit program
Results
Action & Follow-Up
Task Name:
Committee
Task Description:
Host and find the right committee for this
program.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Task Name:
Promote Credit Program
Task Description:
Meet with the community partners to
promote the credit program as well as
advertise in the media.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Task Name:
Research Companies
Task Description:
Research the different companies that offer
green products .
Budget Impact:
03/05/2012 6:44 PM
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Objectives
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
No Funding Needed
Projected Cost:
0.0000
Planning - Advanced Technology Center Welding Technology (2011-2012) - Apply
for grants in order to purchase new
equipment for the Welding area. Hire a Full
time lab assistant. Review existing
curriculum. Research cost and training for 2
instructors for a welding robotic arms.
Develop a class for the AWS exams. Look
for a lab for welding metallurgy.
Planning Year(s):
2011 - 2012
Actual Completion Date:
03/11/2010
Objective Status:
New
Budget Account Number:
11000-42403
Person(s) Responsible:
Dr. Olga L. Valerio
Measure:
Research equipment and cost for the
equipment.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Research and apply for grants that will offset
the cost of welding equipment. Baseline:
Acquire new equipment and upgrade current
equipment.
Measure:
Buy new equipment for the Welding Area.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Research and apply for grants that will offset
the cost of welding equipment. Baseline:
Acquire new equipment and upgrade current
equipment.
Task Name:
Equipment Options and Funding
Task Description:
Research equipment options and funding
sources to enhance the Welding program.
Donations will also be looked for, in order to
update the ATC.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Planning - Advanced Technology Center Electrical Journeyman (2011-2012) - Create
a partnership with the International
Brotherhood of Electrical Workers (IBEW)
03/05/2012 6:44 PM
Measure:
Establish Partnership
Data Source for Measure:
Department/Area Report
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Page 25 of 717
Objectives
Apprenticeship that allows the ATC
students entering the apprenticeship
program to skip the first year by using the
education from the ATC as the 1st year.
Find resources to purchase and update the
equipment. Request a Full time Lab Asst.
Create Pathways between the High
Schools, Community College, and
Apprenticeship programs in the El Paso
area. Upgrade the trainers that the students
use. Recruit and follow with the Advisory
Committee members
Planning Year(s):
2011 - 2012
Actual Completion Date:
03/11/2010
Objective Status:
In Progress
Budget Account Number:
11000-42410
Person(s) Responsible:
Dr. Olga L. Valerio
03/05/2012 6:44 PM
Measures & Standards and Baselines /
Results
Strategies
Standard and Baseline:
Implementation of the 1 year curriculum with
the IBEW. Baseline: Students must attend
the 1st year of the IBEW apprenticeship
program.
Measure:
Update equipment
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Researching Industry needs. Baseline:
Meets standards in Electrical Journeyman
area.
Measure:
Hire a Full time Lab Asst.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Advertise for a full time lab asst. Baseline:
Currently there are only Part-time lab assts.
Measure:
Establish articulation agreements and dual
credit courses with the High Schools
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Courses established under the Electrical
Journeyman Program for the High Schools
Measure:
Update the equipment used in the lab area.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Reseach the equipment needed to upgrade
the Electrical Journeyman lab.
Measure:
Hold Advisory Committee Meetings
Data Source for Measure:
Department/Area Report
Standard and Baseline:
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Action & Follow-Up
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Objectives
Measures & Standards and Baselines /
Strategies
Hold meetings at the ATC
Results
Action & Follow-Up
Task Name:
Course Syllabi
Task Description:
Review the course syllabi and compare it
with the IBEW program.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Task Name:
Develop and Update Courses
Task Description:
Host advisory members from IBEW as well
as advisory committee meetings to assist in
the developing and updated courses.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Task Name:
Enhance Program
Task Description:
Research equipment training options and
funding sources to enhance the Electrical
Journeyman program.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Task Name:
Request Position
Task Description:
Request the 1 frozen positions that is in the
ATC pool.
03/05/2012 6:44 PM
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Objectives
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Planning - Advanced Technology Center Maintenance of ATC Buildings 1 & 2 (2011 2012). - Painting of both building labs,
classrooms and offices.
Planning Year(s):
2011 - 2012
Expected Completion Date:
08/01/2011
Actual Completion Date:
10/14/2011
Objective Status:
New
Budget Account Number:
11000-42403
Person(s) Responsible:
Dr. Olga L. Valerio
Measure:
Painting of building
Data Source for Measure:
Department/Area Report
Standard and Baseline:
ATC has not been painted in over 7 years
Planning - Advanced Technology Center Solar Park (2011 - 2012). - Partnership with
El Paso Electric to explore a new program
in Renewable Energy using Photovoltaic
panels at the ATC.
Planning Year(s):
2011 - 2012
Expected Completion Date:
01/16/2012
Objective Status:
New
Budget Account Number:
11000-42410
Person(s) Responsible:
Dr. Olga L. Valerio
Measure:
Solar Park established
Data Source for Measure:
Department/Area Report
Standard and Baseline:
No solar system established
03/05/2012 6:44 PM
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Page 28 of 717
Objectives
Planning - Advanced Technology Center NSF ATE grant (2011 - 2012). - Write and
submit a grant proposal through the
National Science Foundation - Advanced
Technology Education programs. The grant
will be to develop a one year certificate and
an associates degree in Renewable Energy.
Planning Year(s):
2011 - 2012
Expected Completion Date:
01/26/2012
Objective Status:
New
Budget Account Number:
11000-42410, 11000-42411,
Person(s) Responsible:
Dr. Olga L. Valerio
Measures & Standards and Baselines /
Strategies
Measure:
Receive grant funding
Data Source for Measure:
Department/Area Report
Planning - Advanced Technology Center Virtual Lab (2011 - 2012). - Build a Virtual
Lab in the ATC 1 foyer.
Planning Year(s):
2011 - 2012
Expected Completion Date:
08/31/2012
Objective Status:
In Progress
Budget Account Number:
11000-42409
Person(s) Responsible:
Dr. Olga L. Valerio
Measure:
new
Data Source for Measure:
Department/Area Report
Planning - Advertising Graphics - VV Continued Innovative Technologies &
Instructional Methodologies (2009-2010) OUR ADVERTISING GRAPHICS &
DESIGN will continue to strive for
excellence in assuring students that our
program is "The Best Place to Start" their
careers as professional graphic designers.
By recruiting & retaining quality faculty we
Measure:
The continued support of our Advisory
Committee, made up of members from
advertising agencies and the graphic arts
community, will continue to insure current
technologies, equipment and classroom
projects and objectives meet graphic design
industry standards.
Data Source for Measure:
03/05/2012 6:44 PM
Results
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Action & Follow-Up
Page 29 of 717
Measures & Standards and Baselines /
Results
Strategies
will provide students valuable knowledge,
Department/Area Report
which will help them to succeed. Our
Standard and Baseline:
enrollment has been increasing with many
The standard for success is graduation,
classes closing with optimum numbers of
upon successful completion of our
students. But, we are continuing recruiting
associates degree, and students achieving
efforts of area schools to bring enrollment
professional careers in the field of graphic
numbers even higher. We have developed, arts. Baseline: Keeping track of numbers,
assessed and maintained a relevant graphic student information on graduates of those
design program to meet the needs of our
working in professional careers, marks
students, part-time faculty, staff and
standards for success and a measurable
community needs. We believe the content
baseline.
of our graphic design classes has
Task Name:
developed our program into a leading
Student Success
graphic design institution. Fine-tuning
Task Description:
existing courses and presenting
Student success depends on delivering the
new/technologically current trends in the
field of graphic design, ensure that the skills best possible graphic design education
towards their professional careers.
learned by students reflect business and
Continued guidance from our advisory
industry expectations. Of course, our
committee, as well as, supplementing
instructional methodologies which
classroom information with invitations to
incorporate innovative technologies with
outside advertising agency members to visit
current industry based graphic design
and speak to our students will provide
equipment, challenges our students to
become the best they can be! We do need valuable support. Also, continued support
from our entire professional graphic design
to improve the appearance and size of our
community, including outdoor advertising,
traditional & computer graphics labs,
print shops, print media and related fields,
allowing more graphic design equipment,
computers, scanners, printers,etc. available will insure the best possible student success.
to a growing number of students.
As far as, funding for equipment and
Planning Year(s):
classroom/lab expansion or improvement,
2009 - 2010
perhaps our existing budget or combination
Actual Completion Date:
of more than one source would be
01/30/2009
appropriate.
Objective Status:
Budget Impact:
New
No Funding Needed
Budget Account Number:
Projected Cost:
11000-55365
0.0000
Person(s) Responsible:
David Galatzan
Objectives
Action & Follow-Up
Planning - Advertising Graphics - VV - Web
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Page 30 of 717
Objectives
Design Course (2010-2011) - First time
students will be required to take a web
design course.
Planning Year(s):
2010 - 2011
Actual Completion Date:
03/05/2010
Objective Status:
Met
Budget Account Number:
11000-55365
Person(s) Responsible:
David Galatzan
Measures & Standards and Baselines /
Strategies
Measure:
The Support of our Advisory Committee,
made up of members from the advertising
agencies and graphic arts community, will
insure current equipment, technologies and
program objectives meet graphic design
industry standards. Graduation rates and
updated communication with students in
their professional graphic arts careers will
provide measurable data.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
The standard for success is student
graduation upon successful completion of
our Associates of Applied Science Degree in
Advertising Graphics & Design. Baseline:
Compiling data from student information in
those working in professional design careers
will mark standards for success and a
measurable baseline.
Results
Action & Follow-Up
10/05/2011 - We now have a web course.
Progress:
Satisfactory
Action Plan Status:
0 - No Action Plan Necessary
Task Name:
Advisory Committee
Task Description:
Continue guidance from our Advisory
Committee, relevant field trips to advertising
agencies, billboard design businesses, etc.
will give students a look at actual daily
activities in graphic design.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Task Name:
Guest Speakers
Task Description:
Bringing guest speakers will offer students a
question and answer forum to best explain
industry expectations.
Budget Impact:
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Objectives
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
No Funding Needed
Projected Cost:
0.0000
Task Name:
Lab Expansion
Task Description:
Funding for lab expansion, equipment or
additional faculty or lab assistants will be
provided by the existing budget or any other
appropriate funding.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Planning - Advertising Graphics - VV Weekend Computer Graphics & Computer
Illustration (2010-2011) - Offer a weekend
intro to computer graphics class in Fall 2010
and a computer illustration class in Spring
2011.
Planning Year(s):
2010 - 2011
Actual Completion Date:
03/05/2010
Objective Status:
Met
Budget Account Number:
11000-55365
Person(s) Responsible:
David Galatzan
Measure:
The Support of our Advisory Committee,
made up of members from the advertising
agencies and graphic arts community, will
insure current equipment, technologies and
program objectives meet graphic design
industry standards. Graduation rates and
updated communication with students in
their professional graphic arts careers will
provide measurable data.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
The standard for success is student
graduation upon successful completion of
our Associates of Applied Science Degree in
Advertising Graphics & Design. Baseline:
Compiling data from student information in
those working in professional design careers
will mark standards for success and a
measurable baseline.
10/05/2011 - We now offer weekend computer
graphics courses.
Progress:
Satisfactory
Action Plan Status:
0 - No Action Plan Necessary
Task Name:
Advisory Committee
Task Description:
03/05/2012 6:44 PM
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Objectives
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
Continue guidance from our Advisory
Committee, relevant field trips to advertising
agencies, billboard design businesses, etc.
will give students a look at actual daily
activities in graphic design.
Budget Impact:
No Funding Needed
Task Name:
Guest Speakers
Task Description:
Bringing guest speakers will offer students a
question and answer forum to best explain
industry expectations.
Budget Impact:
No Funding Needed
Task Name:
Lab Expansion
Task Description:
Funding for lab expansion, equipment or
additional faculty or lab assistants will be
provided by the existing budget or any other
appropriate funding.
Budget Impact:
No Funding Needed
Planning - Advertising Graphics - VV - New
Software Introduction (2010-2011) - New
software will be introduced to keep up with
industry needs.
Planning Year(s):
2010 - 2011
Actual Completion Date:
03/05/2010
Objective Status:
Met
Budget Account Number:
11000-55365
Person(s) Responsible:
David Galatzan
03/05/2012 6:44 PM
Measure:
The Support of our Advisory Committee,
made up of members from the advertising
agencies and graphic arts community, will
insure current equipment, technologies and
program objectives meet graphic design
industry standards. Graduation rates and
updated communication with students in
their professional graphic arts careers will
provide measurable data.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
The standard for success is student
10/05/2011 - New updated software to meet
industry needs has been met.
Progress:
Satisfactory
Action Plan Status:
0 - No Action Plan Necessary
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Objectives
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
graduation upon successful completion of
our Associates of Applied Science Degree in
Advertising Graphics & Design. Baseline:
Compiling data from student information in
those working in professional design careers
will mark standards for success and a
measurable baseline.
Task Name:
Advisory Committee
Task Description:
Continue guidance from our Advisory
Committee, relevant field trips to advertising
agencies, billboard design businesses, etc.
will give students a look at actual daily
activities in graphic design.
Budget Impact:
No Funding Needed
Task Name:
Guest Speakers
Task Description:
Bringing guest speakers will offer students a
question and answer forum to best explain
industry expectations.
Budget Impact:
No Funding Needed
Task Name:
Lab Expansion
Task Description:
Funding for lab expansion, equipment or
additional faculty or lab assistants will be
provided by the existing budget or any other
appropriate funding.
Budget Impact:
No Funding Needed
Planning - Advertising Graphics - VV Student Recruitment in High Schools (20102011) - Recruiting of students from area
schools remains a goal and effort to
03/05/2012 6:44 PM
Measure:
The Support of our Advisory Committee,
made up of members from the advertising
agencies and graphic arts community, will
10/05/2011 - Recruitment will continue to be an
ongoing effort to increase enrollment. This should
be a continuing goal for all EPCC programs. Any
time you have a chance to meet with students
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Page 34 of 717
Objectives
increase enrollment numbers.
Planning Year(s):
2010 - 2011
Actual Completion Date:
03/05/2010
Objective Status:
In Progress
Budget Account Number:
11000-55365
Person(s) Responsible:
David Galatzan
Measures & Standards and Baselines /
Strategies
insure current equipment, technologies and
program objectives meet graphic design
industry standards. Graduation rates and
updated communication with students in
their professional graphic arts careers will
provide measurable data.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
The standard for success is student
graduation upon successful completion of
our Associates of Applied Science Degree in
Advertising Graphics & Design. Baseline:
Compiling data from student information in
those working in professional design careers
will mark standards for success and a
measurable baseline.
Results
Action & Follow-Up
from area schools helps the cause tremendously.
Progress:
Satisfactory
Action Plan Status:
0 - No Action Plan Necessary
Task Name:
Advisory Committee
Task Description:
Continue guidance from our Advisory
Committee, relevant field trips to advertising
agencies, billboard design businesses, etc.
will give students a look at actual daily
activities in graphic design.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Task Name:
Guest Speakers
Task Description:
Bringing guest speakers will offer students a
question and answer forum to best explain
industry expectations.
Budget Impact:
No Funding Needed
Task Name:
Lab Expansion
03/05/2012 6:44 PM
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Page 35 of 717
Objectives
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
Task Description:
Funding for lab expansion, equipment or
additional faculty or lab assistants will be
provided by the existing budget or any other
appropriate funding.
Budget Impact:
No Funding Needed
Planning - Advertising Graphics - VV - New
Funds Request (2010-2011) - The
increasing need for a larger computer
graphic arts lab and a full-time lab assistant
remains.
Planning Year(s):
2010 - 2011
Actual Completion Date:
03/05/2010
Objective Status:
In Progress
Budget Account Number:
11000-55365
Person(s) Responsible:
David Galatzan
Measure:
The Support of our Advisory Committee,
made up of members from the advertising
agencies and graphic arts community, will
insure current equipment, technologies and
program objectives meet graphic design
industry standards. Graduation rates and
updated communication with students in
their professional graphic arts careers will
provide measurable data.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
The standard for success is student
graduation upon successful completion of
our Associates of Applied Science Degree in
Advertising Graphics & Design. Baseline:
Compiling data from student information in
those working in professional design careers
will mark standards for success and a
measurable baseline.
10/05/2011 - We still have a need/funds for a new
and larger computer graphic arts lab
and a full-time lab assistant to better serve our
students. This request has been submitted and
the Dean agrees that this is a priority for our
program to grow.
Progress:
Unsatisfactory
Action Plan Status:
1 - Action Plan Needed
Task Name:
Advisory Committee
Task Description:
Continue guidance from our Advisory
Committee, relevant field trips to advertising
agencies, billboard design businesses, etc.
will give students a look at actual daily
activities in graphic design.
Budget Impact:
No Funding Needed
03/05/2012 6:44 PM
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Page 36 of 717
Objectives
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
Task Name:
Guest Speakers
Task Description:
Bringing guest speakers will offer students a
question and answer forum to best explain
industry expectations.
Budget Impact:
No Funding Needed
Task Name:
Lab Expansion
Task Description:
Funding for lab expansion, equipment or
additional faculty or lab assistants will be
provided by the existing budget or any other
appropriate funding.
Budget Impact:
No Funding Needed
Planning - Advertising Graphics - VV - New
Larger Computer Graphics Lab (2011-2012)
- We must have a larger more student
accessible computer graphics lab. This lab
must encorporate updated
equipment/software to handle industry
needs. The lab must have a full-time lab
assistant to better serve the needs of our
students.
Planning Year(s):
2011 - 2012
Objective Status:
In Progress
Budget Account Number:
Not sure of what funding source(s) is
available at this time.
Person(s) Responsible:
Budget heads providing the appropriate
funding.
Planning - Allied Community Health
Services - RG - EPCC Community Health
03/05/2012 6:44 PM
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Page 37 of 717
Objectives
Worker/Promotores Program Promotion
(2009-2010) - Enhance the Community
College image through increased
community partnerships and collaboration
to improve the health of the community
through the utilization and development of
the CHW Workforce.
Planning Year(s):
2009 - 2010
Expected Completion Date:
11/29/2012
Actual Completion Date:
11/29/2012
Objective Status:
In Progress
Budget Account Number:
11000-55150
Person(s) Responsible:
Leticia Flores
Planning - Allied Community Health
Services - RG - Allied Community Health
Services Program (2010-2011) - To
enhance the community college image
through increased community partnerships
and collaborative initiatives to improve the
03/05/2012 6:44 PM
Measures & Standards and Baselines /
Strategies
Measure:
EPCC administration to develop CHW/Allied
Community Health Services program
promotional plans and present to local
employers, CBOs, schools, hospitals and
human service agencies.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Formal development and presentation of
plan. Baseline: Current through HCOP and
Health Careers Program.
Results
Action & Follow-Up
12/07/2010 - Continue promotional plan activity.
Progress:
Satisfactory
Action Plan Status:
0 - No Action Plan Necessary
Task Name:
Program Promotion CHW/Allied Community
Health Services
Task Description:
EPCC Administration to meet with local
hospital, school, CBO, human service
agency leaders and employers to promote
CHW employment and workforce
development. EPCC to utilize a multimedia
program promotion initiative. Initiate Dualcredit with high schools.
Implement articulation plan for CHLT course
transfer to universities.
Promote community awareness of CHW to
facilitate a sustainable workforce and job
opportunities.
Promote program to EPCC depts.
Budget Impact:
Rollover/Maintain Current Funding
Projected Cost:
0.0000
Measure:
Development and implementation of an
ACHS promotional plan that is supported
and promoted by the EPCC administration
to relevant community stockholders such as
hospital employers, CBO's, school districts,
10/17/2011 - New name and curriculum changes
to the ACHS program has shown signs of promise,
however, not enough momentum has been seen
to increase program enrollment yet.
EPCC administration has shown great support
towards new program ideas and plans, however,
Generated by TracDat a product of Nuventive.
10/17/2011 - There needs to be an
increase in awareness of the new
ACHS program direction among
relevant program stockholders, i.e.
Advisory Committee members,
Page 38 of 717
Objectives
health of the community through the
utilization of the ACHS Program.
Planning Year(s):
2010 - 2011
Expected Completion Date:
12/12/2011
Actual Completion Date:
12/12/2011
Objective Status:
In Progress
Budget Account Number:
11000-55150
Person(s) Responsible:
Leticia Flores
Measures & Standards and Baselines /
Strategies
and other profit and non-profit health and
human services providers.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Formal development and presentation of
plan. Baseline: Currently through HCOP
and Health Careers Program.
Results
Action & Follow-Up
their involvement in the changes have not been
enough to help promote these new changes to the
community and EPCC students.
Progress:
Unsatisfactory
Action Plan Status:
1 - Action Plan Needed
EPCC HCOP and Health Careers
Program administration, and EPCC
counseling dept.
There needs to be an increase in
promotion of the program among
these relevant stockholders.
There needs to be an increase in
recruitment efforts, by EPCC
counselors, ACHS program
directors and other EPCC
administration to expand the student
pool and promote the importance of
the new ACHS program.
Task Name:
ACHS Associate Degree
Task Description:
Develop an Allied Community Health
Associate Degree.
Budget Impact:
No Funding Needed
Task Name:
Articulation Plan b/w EPCC and local high
schools
Task Description:
Implement an articulation plan that provides
easy transfer for graduates from local high
schools into the ACHS program.
Budget Impact:
No Funding Needed
Task Name:
Articulation Plan b/w EPCC and UTEP
Task Description:
Implement articulation plan to transfer EPCC
ACHS course credit to UTEP Health
Promotion Program.
03/05/2012 6:44 PM
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Page 39 of 717
Objectives
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
Budget Impact:
No Funding Needed
Task Name:
Increase ACHS job promotion and creation
through EPCC contact with local employers
Task Description:
In order for an increase in ACHS awareness,
and job promotion and creation among local
area employers, EPCC administration needs
to meet with employers at hospitals, clinics,
schools, CBO's, City Health departments
and Health and Human Services.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Task Name:
Increase Employer Involvement
Task Description:
Increase employer involvement in ACHS
Workforce Development.
Budget Impact:
No Funding Needed
Task Name:
Multimedia Program Campaign
Task Description:
Implement a multimedia program campaign,
designed and supported by EPCC, to
promote ACHS program.
Budget Impact:
No Funding Needed
Task Name:
Promote ACHS Employment
Task Description:
Develop and implement plan to promote
ACHS Employment and Workforce
Development.
Budget Impact:
No Funding Needed
03/05/2012 6:44 PM
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Page 40 of 717
Objectives
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
Task Name:
Promote Dept. of Labor SOC Codes for
ACHS related careers
Task Description:
Promote new U.S. Dept. of Labor SOC Code
for ACHS related careers, such as social and
community service jobs, education
assistants, health education, and other
health aide technicians, in order to increase
job opportunities. Relevant SOC codes
include 11-9151; 19-4091; 21-1019; 211021; 21-1022; 21-1023; 21-1029; 21-1091;
21-1093; 21-1094; 21-1099; 25-9041; 292051; 31-1011; 31-9099.
Budget Impact:
No Funding Needed
Planning - Allied Community Health
Services - RG - Student Enrollment (20112012) - Increase student enrollment into the
ACHS program
Planning Year(s):
2011 - 2012
Expected Completion Date:
08/15/2011
Actual Completion Date:
05/31/2012
Objective Status:
In Progress
Budget Account Number:
11000-55150
Person(s) Responsible:
Irma Montoya (taking Leticia Flores' duties
for academic year)
03/05/2012 6:44 PM
Measure:
Have a 50% student enrollment increase
compared to 2010-2011 Academic year.
Data Source for Measure:
Enrollment Data
Standard and Baseline:
Average enrollment for 2010-2011 Academic
year was 5 students--wish to increase
enrollment to at least 10 students.
Task Name:
Combine recruitment efforts with EPCC
AE&I programs
Task Description:
Will be working with Patricia A. Savino and
the Adult Education Initiative grant to help
recruit candidates to enroll into the ACHS
program
Budget Impact:
No Funding Needed
Task Name:
Increase ACHS awareness
Task Description:
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Page 41 of 717
Objectives
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
Increase awareness of ACHS program
among EPCC counseling departments, local
high school counseling departments, and
overall El Paso area via personal meetings
with counselors, emails/mailing packet
information, and other multimedia campaigns
provided by EPCC curriculum office.
Budget Impact:
Rollover/Maintain Current Funding
Task Name:
Increase transferrability to the ACHS
program
Task Description:
Implement articulation plans to either assist
high school students to enter the program or
assist present ACHS program students to
transfer to UTEP health education and
health promotion program.
Budget Impact:
Rollover/Maintain Current Funding
Planning - Americana Language Program VV - Americana Language Program-1
(2011-2012) - Increase ALP enrollment by
5%.
Planning Year(s):
2011 - 2012
Expected Completion Date:
09/01/2011
Actual Completion Date:
08/31/2012
Objective Status:
In Progress
Budget Account Number:
11000-55320
Person(s) Responsible:
Gail Mallinson
03/05/2012 6:44 PM
Measure:
Compare 2008-09 enrollment numbers with
those for 2009-10. Enrollment as of 7/20/09
is 2206.
Data Source for Measure:
Enrollment Data
Standard and Baseline:
5% increase in enrollment. Baseline: 200809 enrollment = 2206.
11/04/2010 - 2009-2010 enrollment = 3092
(increase of 27%)
Progress:
Satisfactory
Action Plan Status:
0 - No Action Plan Necessary
Task Name:
Continue Advertising
Task Description:
Continue advertising in El Diario, Ft. Bliss
Monitor, El Paso Times.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
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Page 42 of 717
Objectives
Measures & Standards and Baselines /
Strategies
Planning - Americana Language Program VV - Americana Language Program-2
(2009-2010) - Improve class fill rate by
moving ALP classes to the small portables.
Planning Year(s):
2009 - 2010
Expected Completion Date:
08/31/2010
Actual Completion Date:
08/31/2010
Objective Status:
Not Met
Budget Account Number:
11000-55320
Person(s) Responsible:
Gail Mallinson
Measure:
Determine class fill rate through College
reports.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
75% of classes will be at fill rate. Baseline:
2008-2009 room fill rate.
Planning - Americana Language Program VV - Americana Language Program (20092010) - Develop a partnership with UTEP
through EPCC's Dean of Students to recruit
students from Juarez who need ESL
classes prior to attending EPCC and UTEP.
Planning Year(s):
2009 - 2010
Expected Completion Date:
08/31/2010
Actual Completion Date:
08/31/2010
Objective Status:
In Progress
Budget Account Number:
11000-55320
Person(s) Responsible:
Gail Mallinson
Measure:
Review status of recruiting plan with UTEP.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Recruiting plan will be developed. No
baseline.
Action & Follow-Up
08/31/2012 - This is in progress. ALP Dean will
meet with UTEP personnel to design referrals to
ALP ESL program
Progress:
Satisfactory
Action Plan Status:
0 - No Action Plan Necessary
10/11/2011 - ALP is currently in the
process of meeting with UTEP
personnel to bring low-level
students to the Americana
Language Programs.
Task Name:
Scheduling of Classrooms
Task Description:
Schedule classrooms more effectively.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Task Name:
Dean of Students
Task Description:
Strategize with Dean of Students office to
develop recruitment plan.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Planning - Americana Language Program - Measure:
VV - Increase ALP enrollment (2010-2011) - Increase enrollment by 5% in 2010-2011.
Increase ALP enrollment by 5%
Data Source for Measure:
03/05/2012 6:44 PM
Results
09/12/2011 - ALP enrollment increased 27% in
2010-2011.
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Page 43 of 717
Objectives
Planning Year(s):
2010 - 2011
Expected Completion Date:
08/31/2011
Actual Completion Date:
08/31/2011
Objective Status:
Met
Budget Account Number:
11000-55320
Person(s) Responsible:
Gail Mallinson
Planning - Americana Language Program VV - UTEP/ALP Recruitment (2010-2011) Continue recruiting UTEP students who
need ESL improvement.
Planning Year(s):
2010 - 2011
Expected Completion Date:
08/31/2011
Actual Completion Date:
08/31/2011
Objective Status:
Met
Budget Account Number:
11000-55320
Person(s) Responsible:
Claude Mathis
Planning - Americana Language Program VV - Class Fill Rate (2010-2011) - To
comply with college procedures regarding
class fill rate.
Planning Year(s):
2010 - 2011
Expected Completion Date:
08/31/2011
Actual Completion Date:
08/31/2011
03/05/2012 6:44 PM
Measures & Standards and Baselines /
Strategies
Enrollment Data
Standard and Baseline:
Baseline will be 2009-10 enrollment
numbers.
Results
Action & Follow-Up
Progress:
Satisfactory
Action Plan Status:
0 - No Action Plan Necessary
Task Name:
Gail Mallinson
Task Description:
Continue recruiting through El Diario, Ft.
Bliss Monitor, and the El Paso Times.
Budget Impact:
No Funding Needed
Task Name:
Claude Mathis
Task Description:
Work with UTEP to offer ALP classes for
students who need further language study.
Budget Impact:
No Funding Needed
Measure:
80% of classes will be at 75% fill rate.
Data Source for Measure:
Enrollment Data
Standard and Baseline:
80% of classes will be at 75% fill rate.
09/12/2011 - Although we did not meet this
objective, ALP has been working diligently with the
Registrar's Office to keep as many portable
classrooms as possible for ALP classes so that we
can use the smaller rooms for our smaller classes.
We will continue to work with the Scheduling Dept.
to stay within enrollment management guidelines.
Progress:
Satisfactory
Action Plan Status:
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Page 44 of 717
Objectives
Objective Status:
Not Met
Budget Account Number:
11000-55320
Person(s) Responsible:
Gail Mallinson
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
0 - No Action Plan Necessary
Task Name:
Gail Mallinson
Task Description:
Program manager will work with Faculty
Coordinators to move ALP classes into small
classrooms to ensure program meets
enrollment management standards.
Program will offer staggered ESL levels to
insure enrollment standards are met in each
level.
Budget Impact:
No Funding Needed
Planning - Americana Language Program VV - Technology in all classrooms (201112) - ALP will work with IT to bring total
technology to all portable classrooms.
Planning Year(s):
2011 - 2012
Expected Completion Date:
08/31/2012
Objective Status:
In Progress
Budget Account Number:
11000-55320
Person(s) Responsible:
Claude Mathis, Gail Mallinson, Ozcar
Robles
Planning - Anthropology - VV Anthropology/Geography Web Pages
(2009-2010) - Maintain and develop the
department web pages for Anthropology
and for Geography as shown under
instructional programs.
Planning Year(s):
2009 - 2010
Actual Completion Date:
03/05/2012 6:44 PM
Measure:
Content and links in both department web
pages will be current and active.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Obtain login and password to edit
instructional program web pages from
webmaster of the college. Review and edit
11/18/2010 - Decrease in Full-time Technology
trained faculty available to complete this project.
Progress:
Unsatisfactory
Action Plan Status:
0 - No Action Plan Necessary
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Page 45 of 717
Objectives
03/11/2009
Objective Status:
Not Met
Budget Account Number:
11000-55310
Person(s) Responsible:
Ed Chambless
Planning - Anthropology - VV - Choices for
Students (2009-2010) - Increase the
number of options available to students
enrolled in online sections in Anthropology.
Planning Year(s):
2009 - 2010
Expected Completion Date:
05/10/2010
Actual Completion Date:
05/10/2010
Objective Status:
Met
Budget Account Number:
11000-55310
Person(s) Responsible:
Ed Chambless
03/05/2012 6:44 PM
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
content and links in current web pages.
Baseline: Skeleton web pages are currently
provided.
Task Name:
EPCC Standards
Task Description:
I will work with IT staff (currently working with
Yumi Shin) to develop content and maintain
site that conforms to EPCC standards.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Measure:
Increase the number of instructors with
blackboard certification to gain experience
teaching Anthropology courses online.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Increase the number of instructors with
blackboard certification by two and with
teaching experience by one. Baseline:
Currently, we have an adjunct instructor
teaching courses in Anthropology and
Geography for us. Anthro 2346 had never
been offered in online format.
Measure:
Increase the number of Anthropology and
Geography courses offered in online format.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Develop online section of Anthro 2346
(Intro). Baseline: Currently, we have an
adjunct instructor teaching courses in
Anthropology and Geography for us. Anthro
2346 had never been offered in online
11/18/2010 - Additional sections of online and
hybrid courses available to students. The number
of Adjunct faculty certified to teach blackboard
increased.
Progress:
Satisfactory
Action Plan Status:
0 - No Action Plan Necessary
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Page 46 of 717
Objectives
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
09/29/2011 - All formats were being used until the
hybrid classes were changed back to face-to-face
classes Spring 2011. This was due to the
retirement of the instructor who developed and
taught the hybrid. We continue to offer minimesters in anthropology.
Progress:
Unsatisfactory
Action Plan Status:
1 - Action Plan Needed
09/29/2011 - Find/train an instructor
to teach the hybrid classes that
were lost.
format.
Task Name:
Mentor Adjunct Faculty
Task Description:
Recruit and mentor adjunct faculty to
complete certification in blackboard platform.
Recruit and mentor adjunct faculty to
develop online section of Anthro 2346.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Planning - Anthropology - VV - Diversity in
Department Course Offerings (2010-2011) Ensure students have choices in terms of
course offerings and instructional formats in
making course selections in Anthropology
and Geography
Planning Year(s):
2010 - 2011
Actual Completion Date:
05/13/2011
Objective Status:
Not Met
Budget Account Number:
11000-55310
Person(s) Responsible:
Stacy Mayo
Measure:
Schedule sections in
Anthropology/Geography making use of all
formats (face to face smart classrooms;
online classes; mini-mester sections; and
hybrid sections) and all course offerings.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
The use of at least one section of each
instructional format and the use of all
courses listed in the
Anthropology/Geography department during
the 2010-2011 academic year. Baseline: We
have offered face to face sections of all
course offerings but have used only a portion
of other formats. We will try our first minimester section in Anthropology in Spring
2010. We tried hybrid sections of Geog 1302
and Anth 2351 in Fall 2009. And we have
offered online sections of Geog 1302 and
Anth 2351 in previous semesters.
Task Name:
Recruit and Train
Task Description:
Recruit and train faculty to try new teaching
03/05/2012 6:44 PM
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Objectives
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
formats and to be able to teach more than
one course offering.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Planning - Anthropology - VV - Increase
student enrollment (2011-2012) - Increase
student enrollment for anthropology and
geography.
Planning Year(s):
2011 - 2012
Expected Completion Date:
08/01/2011
Objective Status:
New
Budget Account Number:
FEB
Person(s) Responsible:
Thomas Myers
Measure:
An increase student enrollment from fall
2011.
Data Source for Measure:
Enrollment Data
Standard and Baseline:
Two classes cancelled for lack of enrollment
anthropology and geography fall 2011. Take
steps to ensure this does not happen again.
Planning - Architecture - VV - Architecture
Degree Plan (2009-2010) - To
revise/update the EPCC Curriculum for the
Architecture Degree Plan.
Planning Year(s):
2009 - 2010
Measure:
Appropriate revisions will be made by
December, 2009.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
100% of the Architecture degree will be fully
transferable to Texas Tech University.
Baseline: Current degree plan needs to be
revised/updated so that it is fully transferable
to T.T.U.
Actual Completion Date:
03/03/2009
Objective Status:
New
Budget Account Number:
11000-55325
Person(s) Responsible:
03/05/2012 6:44 PM
Task Name:
Class offerings and recruitment
Task Description:
Change existing class times of classes that
did not make to more desirable times.
Recruit students during orientations and
other student events.
Budget Impact:
No Funding Needed
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Objectives
Ken Gorski
Planning - Architecture - VV - Student
Chapter of an "Architecture Society" thru
SGA (2009-2010) - To provide additional
education and professional contact for exist
and future Architecture students; establish
networking methods with local AIA chapter.
Retain and recruit Architecture students.
Planning Year(s):
2009 - 2010
Actual Completion Date:
03/03/2009
Objective Status:
New
Budget Account Number:
11000-55325
Person(s) Responsible:
Ken Gorski
03/05/2012 6:44 PM
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
Task Name:
Articulation Meetings
Task Description:
Articulation meetings will be scheduled
between EPCC and T.T.U. on a regular
basis to discuss/review the curriculum for the
Architecture program.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Measure:
Establish a student chapter with the El Paso
(AIA) American Institute of Architects or S/U.
Venue to organize an academic/soc.
"Architecture Society"-EPCC.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Meet with students and Dean of Students to
establish S.G.A. criteria for an organization.
Baseline: To be established and operating
by Summer/Fall 2009. Establish criteria for
ongoing student membership for future
Architecture students.
Task Name:
Architecture Students
Task Description:
Reallocation of funds to enhance the
Architecture students personal and
professional exposure to the profession and
outside members of the Architectural
Chapter of AIA. Provide part-time job
options to students.
Budget Impact:
Additional/New Funding Required
Projected Cost:
5000.0000
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Objectives
Planning - Architecture - VV - Expand FullTime Faculty Position in Architecture (20092010) - To add a full-time Architecture
faculty position (tenure track) to the
Architecture discipline to dramatic increase
in enrollment.
Planning Year(s):
2009 - 2010
Actual Completion Date:
03/03/2009
Objective Status:
New
Budget Account Number:
11000-55325
Person(s) Responsible:
Ken Gorski
Planning - Architecture - VV - Increase
Safety (2010-2011) - Increase safety in the
architectural design studios and student
work areas.
Planning Year(s):
2010 - 2011
Actual Completion Date:
03/10/2010
Objective Status:
New
Budget Account Number:
11000-55325
Person(s) Responsible:
Ken Gorski
03/05/2012 6:44 PM
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
Measure:
Advertise for the position and establish
interview criteria by 2009/2010 years end.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
100% increase in full-time faculty. Baseline:
Architecture student enrollment has
increased from approximately 46 students in
2002 to 390 students in Spring 2009.
Task Name:
Funding for F-T Position
Task Description:
New funding for full-time position would be
required.
Budget Impact:
Additional/New Funding Required
Projected Cost:
60000.0000
Measure:
Improve the safety and security aspects of
the architectural studios for the students
currently enrolled in architectural studio
design studios and related courses by
having an individual trained in equipment
usage and safety.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Student feedback by means of in-studio
surveys and discussion with other instructors
and college personnel. Because of the
nature of their education, architecture
students require 24-7 access to the
architectural design studios and workshop
areas for project preparation. This is the
norm throughout all accredited architecture
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Objectives
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
programs whithin the U.S. Baseline: To hire
two new adjunct/part time individuals whose
responsibility it will be to maintain the design
studio workshops and instruct the students
on proper tool and machine equipment
usage after normal college hours.
Task Name:
Provide Full Time Supervision
Task Description:
This stategy would be ultimately provide full
time supervision within the architecture
design studio areas and art department
workshops utilized by the students within the
discipline.
Budget Impact:
No Funding Needed
Planning - Architecture - VV - Upkeep of
Equipment (2010-2011) - Provide a trained
individual responsible for the upkeep of
equipment , including computer related
equipment, and the facilities utilized by the
properly validated architectural design
student's for their usage of the design
studios and work areas during off hours.
Planning Year(s):
2010 - 2011
Actual Completion Date:
03/10/2010
Objective Status:
New
Budget Account Number:
11000-55325
Person(s) Responsible:
Ken Gorski
03/05/2012 6:44 PM
Measure:
Improve the safety and security aspects of
the architectural studios for the students
currently enrolled in architectural studio
design studios and related courses by
having an individual trained in equipment
usage and safety.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Student feedback by means of in-studio
surveys and discussion with other instructors
and college personnel. Becasuse of the
nature of their education, architecture
students require 24-7 access to the
architectural design studios and workshop
areas for project preparation. This is the
norm throughout all accredited architecture
programs whithin the U.S. Baseline: To
designate the existing lab assistant for
classrooms A1512, 1511, and 1509 to be
assigned part time to the architecture
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Objectives
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
discipline during conventional college hours.
Task Name:
Provide Full Time Supervision
Task Description:
This stategy would be ultimately provide full
time supervision within the architecture
design studio areas and art department
workshops utilized by the students within the
discipline.
Budget Impact:
Additional/New Funding Required
Planning - Architecture - VV - Improve
Interior Styling (2010-2011) - Improve the
Graphics and Architectural Discipline
interior styling and colors of the architectural
studios more representational of an
academic architectural interior.
Planning Year(s):
2010 - 2011
Actual Completion Date:
03/10/2010
Objective Status:
New
Budget Account Number:
11000-55325
Person(s) Responsible:
Ken Gorski
Measure:
Improve the motivational atmosphere of the
architectural studios for the students
anticipating attending and currently enrolled
in architectural studio design and drawing
courses.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Student feedback by means of in-studio
surveys and discussion with EPCC
counselors. Baseline: Existing wall finishes
are faded, marked, and include mixed colors.
The existing lay-in ceiling is institutional in
nature, and hides the exposed structural
system of the building which is used as part
of architectural technology lectures on
facility. To improve the motivational
character of the room for students entering
the field of construction systems and
architectural and interior design.
Task Name:
Ceiling Structure
Task Description:
Remove existing ceiling panels and spray
paint flat black the exiting ceiling grid and
existing exposed ceiling structure in order to
03/05/2012 6:44 PM
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Objectives
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
expose it to use for usage as an example of
architectural construction methods in an
atmosphere conducive to architecture
classroom learning situations.
Budget Impact:
Additional/New Funding Required
Projected Cost:
1300.0000
Task Name:
Complete Graphics
Task Description:
Complete graphics on masonry walls,
column posts and partitions with
student/faculty design and participation.
Budget Impact:
Additional/New Funding Required
Projected Cost:
900.0000
Task Name:
Repaint Room
Task Description:
Repaint entire room.
Budget Impact:
Additional/New Funding Required
Projected Cost:
1300.0000
Planning - Architecture - VV - Construction,
Remodeling, Maintenance and Renovation
(2010-2011) - Construction, remodeling,
maintenance, renovation of the existing
service sink in A1518. Provide a new
cabinet base, countertop of the size and
profile to match existing with an intergral
backsplash, edge and plastic laminate top.
New "high profile faucet" with cold and hot
water mixing valve handles that could be
operated by lever action or the sidearm or
elbow rather than hand turning, especially
03/05/2012 6:44 PM
Measure:
Existing 2'-9" deep by 7'-1" long counter and
sink cabinet, replacing with a new "extra
deep" and "extra wide" double compartment
stainless steel sink, swivel high-rise faucet
and new controls.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Remove existing unsanitary and unhealthy
work sink and replace with new unit.
Baseline: Provide a new cabinet base,
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Objectives
when students hands are badly soiled from
water color or acrylic paints.
Planning Year(s):
2010 - 2011
Actual Completion Date:
03/10/2010
Objective Status:
New
Budget Account Number:
11000-55325
Person(s) Responsible:
Ken Gorski
Planning - Art - NW - Improve Retention,
Graduation and Completion Rates (2009 2010). - 1.3 recruit and retain quality faculty;
1.5 provide and support innovative
technologies.
Planning Year(s):
2009 - 2010
Actual Completion Date:
03/05/2009
Objective Status:
New
03/05/2012 6:44 PM
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
countertop of the size and profile to match
existing with an integral backsplash, edge
and plastic laminate top. New "high profile
faucet" with cold and hot water mixing value
handles that could be operated by levers
action or the sidearm or elbow rather than
hand turning, especially when students
hands are badly soiled from water color or
acrylic paints.
Task Name:
New Laminate
Task Description:
Provide new plastic laminate base cabinet
and doors, 1 adj. shelf on KV standards and
clips.; laminate clad 9" front "apron" and 6"
backsplash, rolled integral edges front and
back, having a 4" kick-space at bottom to
match existing profile. Provide a 12" high
laminate wainscot at back side of the
cabinet. At the back wall provide 2-3/4"
plywood adjustable plastic laminate clad 14"
deep shelves on adjustable standards, full
length of counter. New Faucet per above.
Budget Impact:
Additional/New Funding Required
Projected Cost:
3900.0000
Measure:
1.3 work with adjunct faculty to maintain
high standards and quality.
Data Source for Measure:
Program Review Data
Standard and Baseline:
1.5 promote online instruction. Baseline:
Increased online classes and student
enrollment.
Task Name:
Hire an Art Instructor
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Objectives
Budget Account Number:
11000-55184
Person(s) Responsible:
Debbie Luna
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
Task Description:
Hire a new full-time Art instructor to keep up
with additional course offerings due to Early
College High School. Need money to hire a
new full-time Art instructor.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Planning - Art - NW - Improve Retention,
Graduation and Completion Rates (2012 2013)._2 - 1.3 recruit and retain quality
faculty; 1.5 provide and support innovative
technologies.
Planning Year(s):
2012 - 2013
Expected Completion Date:
08/31/2013
Objective Status:
New
Budget Account Number:
1100055184
Person(s) Responsible:
Debbie Luna
Planning - Art - NW - Online Offerings - To
increase the online offerings.
Planning Year(s):
2012 - 2013
Expected Completion Date:
08/31/2013
Objective Status:
In Progress
Budget Account Number:
1100055184
Person(s) Responsible:
Debbie Luna
Planning - Art - VV - Art Faculty Exhibition
03/05/2012 6:44 PM
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Objectives
(2009-2010) - To have a district-wide Art
faculty exhibition on display somewhere in
El Paso for one month.
Planning Year(s):
2009 - 2010
Actual Completion Date:
03/03/2009
Objective Status:
New
Budget Account Number:
11000-55180
Person(s) Responsible:
Mary Scott
Planning - Art - VV - Replace Ventilation
(2010-2011) - To replace ventilation for all
Art Studios-starting with Print Making Lab
(A1318).
Planning Year(s):
2010 - 2011
Actual Completion Date:
03/10/2010
Objective Status:
New
Budget Account Number:
11000-55180
Person(s) Responsible:
Don Cowan
03/05/2012 6:44 PM
Measures & Standards and Baselines /
Results
Strategies
Measure:
Exhibit will have occurred by May 31, 2010.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
80% of the EPCC Art faculty will participate.
Baseline: There have been some discussion
but no real plan.
Action & Follow-Up
Task Name:
Art Faculty
Task Description:
On-going group discussions, faculty
meetings, delineation of responsibilities, and
cooperation among Art faculty.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Measure:
Objective will be met when fumes from
solvents and chemicals are safely vented.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
According to Rick Lobato (Physical Plant)
Goal is 100% replacement for each studio.
Baseline: Ventilation system is inadequate
for safety needs, especially A1318 and
A1325 (Sculpture Yard).
Task Name:
Installation of New Ventilation
Task Description:
Objective will be attained when new
ventilation system is installed.
Budget Impact:
Additional/New Funding Required
Projected Cost:
100000.0000
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Objectives
Measures & Standards and Baselines /
Strategies
Planning - Athletics - VV - Lights for
Baseball and Softball Field (2010-2011) Addition of lights on the filed will allow for
night games. It will allow for flexibility of
games and coaches could hold baseball
and softball tournaments. Practice times
could be held later in the day allowing for
student-athletes to take classes in the
morning. Increase the ability of the general
public and students to attend the night
games, by not conflicting with work and
class schedule.
Planning Year(s):
2010 - 2011
2011 - 2012
Expected Completion Date:
08/30/2013
Objective Status:
In Progress
Budget Account Number:
32008-A32008
Person(s) Responsible:
Felix Hinojosa
Measure:
The baseball and softball complex at Valle
Verde needs lights.
Data Source for Measure:
Budget Data
Standard and Baseline:
Currently, there are no light poles in the
baseball and softball compex. We need 8
light poles for baseball and 6 light poles for
softball.
Planning - Athletics - VV - Softball Dirt
(2010-2011) - Softball dirt will need to be
replaced with Stabilizer Solution dirt which
would allow us to meet the standard
requirement of a collegiate level playing
field.
Planning Year(s):
2010 - 2011
2011 - 2012
Expected Completion Date:
05/31/2012
Objective Status:
In Progress
Budget Account Number:
32008-A32008
Measure:
The softball field dirt will be replaced with
Stabilizer Solution dirt.
Data Source for Measure:
Budget Data
Standard and Baseline:
Currently, the dirt that is on the softball field
makes it hard to hold practice or games
when it rains. The dirt doesn't absorb the
water enough so games and practices have
to be delayed with the stabilizer solution dirt
the water is absorb automatically. By
purchasing this dirt will alleviate us from
having the purchase dirt each year due to
our winds.
03/05/2012 6:44 PM
Results
Action & Follow-Up
12/09/2011 - Due to completion of project our
funding will have to be increased by 80% due to
inflation and cost of building materials.
Progress:
Unsatisfactory
Action Plan Status:
1 - Action Plan Needed
Task Name:
Fundraising
Task Description:
Coaches will need to fundraise in order to
complete this project.
Budget Impact:
Additional/New Funding Required
Projected Cost:
750000.0000
Funding Justification:
Improve safety on field, night games and
allow students to take morning classes.
12/09/2011 - We are in the bidding stage and we
will be informed by purchasing when to proceed to
the next stage.
Progress:
Unsatisfactory
Action Plan Status:
1 - Action Plan Needed
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Objectives
Person(s) Responsible:
Felix Hinojosa
Measures & Standards and Baselines /
Strategies
Action & Follow-Up
Task Name:
Fundraising
Task Description:
Coaches will need to fundraise in order to
complete this project.
Budget Impact:
Additional/New Funding Required
Projected Cost:
95000.0000
Funding Justification:
Improve safety on softball field and allows
for continuous play.
Planning - Auxiliary Services - Acquire
Upgraded Color Copier (2009-2010) - To
upgrade ISC services by acquiring an
upgraded color copier to meet the needs of
all ISC users.
Planning Year(s):
2009 - 2010
Expected Completion Date:
08/31/2010
Actual Completion Date:
08/31/2010
Objective Status:
Met
Budget Account Number:
11000-72003
Person(s) Responsible:
Yolanda Aguilar/Juan Flores
Measure:
Lease of upgraded color copier will meet the
needs of users, therefore increase
productivity.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
To provide adequate support and services to
all ISC users. Baseline: Current color copier
is no longer meeting the customers' needs.
Planning - Auxiliary Services - Staffing
Assessment of Property Management
Measure:
Director of Auxiliary Services will make
03/05/2012 6:44 PM
Results
11/23/2010 - Upgrade color technology,
restructure/upgrade operating lease with
substantial departmental savings. New improved
technology meeting productivity and customers
needs.
Progress:
Satisfactory
Action Plan Status:
2 - Action Plan Documented
Task Name:
Identify Equipment
Task Description:
Identify equipment to be replaced. Submit
requisition to acquire new lease copier using
charge backs. Monitor delivery to ensure
prompt delivery. Install equipment upon
receipt. Train staff on use of new
equipment.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
08/31/2010 - Successful staffing assessment of
Property Management Control by evaluating
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Objectives
(2009-2010) - Assess staffing of Property
Management for better management of
District property.
Planning Year(s):
2009 - 2010
Expected Completion Date:
08/31/2010
Actual Completion Date:
08/31/2010
Objective Status:
Met
Budget Account Number:
11000-72002
Person(s) Responsible:
Juan Flores
Planning - Auxiliary Services - Upgrade
CPUs (3) at TM Campus (2009-2010) - To
upgrade three ISC CPUs with latest
technology.
Planning Year(s):
2009 - 2010
Expected Completion Date:
08/31/2010
Actual Completion Date:
08/31/2010
Objective Status:
Met
Budget Account Number:
11000-72004
Person(s) Responsible:
Mary Suarez/Juan Flores
03/05/2012 6:44 PM
Measures & Standards and Baselines /
Strategies
recommendation regarding appropriate
staffing of Property Management.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Property Management is adequately staffed.
Baseline: Currently, Property Manager
position is vacant.
Results
Action & Follow-Up
personnel, and reorganizing duties and
responsibilites for better management of District
Property
Progress:
Satisfactory
Action Plan Status:
2 - Action Plan Documented
Task Name:
Review Job Descriptions
Task Description:
Review job descriptions of property
management staff and provide
recommendation to President.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Measure:
Replacement with 3 updated CPUs with
state-of-art technology. CPUs to meet the
needs of the ISC staff and ISC users.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
100% replacement of all CPUs and upgrade
software. Baseline: The CPUs are 7 years
old, outdated, and no longer meet the needs
of the ISC staff and the ISC user needs.
08/31/2010 - Obtained two CPU's with upgraded
technology.
Progress:
Satisfactory
Action Plan Status:
2 - Action Plan Documented
08/31/2010 - Obtained two CPU's with upgraded
technology.
Progress:
Satisfactory
Action Plan Status:
2 - Action Plan Documented
Task Name:
Replacement of CPUs
Task Description:
Identify 3 CPUs that need to be replaced.
Identify CPUs to be purchased to meet the
needs of the ISC staff and ISC users.
Submit requisition for 3 CPUs. $670 for
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Objectives
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
each CPU. Monitor deliver of CPUs and
proper installation of software upon delivery.
Budget Impact:
Additional/New Funding Required
Projected Cost:
2010.0000
Planning - Auxiliary Services - Add Software
(1) at TM Campus (2009-2010) - Provide
graphic software to ISC staff and users.
Planning Year(s):
2009 - 2010
Expected Completion Date:
03/30/2011
Actual Completion Date:
03/30/2011
Objective Status:
In Progress
Budget Account Number:
11000-72004
Person(s) Responsible:
Mary Suarez/Juan Flores
Measure:
To provide Photoshop Graphics software to
the ISC staff and ISC users.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
100% replacement of all CPUs and upgrade
software. Baseline: Upgrade software for
ISC staff and user needs.
Planning - Auxiliary Services - Part-Time
Pool Allocation (2009-2010) - To provide
Instructional Service Center access to
faculty teaching 6:00 a.m. classes.
Planning Year(s):
2009 - 2010
Expected Completion Date:
09/30/2011
Actual Completion Date:
09/30/2011
Objective Status:
Measure:
To meet faculty demands on Instructional
Service Center of 6:00 a.m. classes.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Provide adequate support services to faculty
teaching 6:00 a.m. courses. Baseline:
Requesting allocation of funds to cover 19
hours per week to provide Instructional
Service Center services to faculty teaching
03/05/2012 6:44 PM
11/23/2010 - Funding unavailable. Software will be
requested for FY 2010-11
Progress:
Satisfactory
Action Plan Status:
3 - Follow-Up Documented
Task Name:
Graphics Software
Task Description:
Sumit requisition for 1 Photoshop/ Graphics
software at $699.
Monitor deliver of CPUs and proper
installation of software upon delivery.
Budget Impact:
Additional/New Funding Required
Projected Cost:
699.0000
11/23/2010 - Objective partially met. Coordinate
ISC services with RG Deans to accomodate
faculty teaching at 6:00 A.M. classes.
Progress:
Satisfactory
Action Plan Status:
2 - Action Plan Documented
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Objectives
In Progress
Budget Account Number:
11000-72005
Person(s) Responsible:
Elda Shahabi/Juan Flores
Measures & Standards and Baselines /
Strategies
Action & Follow-Up
the 6:00 a.m. courses. Presently RG ISC is
not accessible at 6:00 a.m.
Task Name:
Hire Part-Time ISC Technician
Task Description:
Hire one Part-Time ISC Technician to work
19 hours per week at $10.16 per hour for 52
weeks = $10,038.
Budget Impact:
Additional/New Funding Required
Projected Cost:
10038.0000
Planning - Auxiliary Services - Add Software
(1) (2009-2010) - To provide graphic
software to ISC staff and users.
Planning Year(s):
2009 - 2010
Expected Completion Date:
03/30/2011
Actual Completion Date:
03/30/2011
Objective Status:
In Progress
Budget Account Number:
11000-72006
Person(s) Responsible:
Mary Suarez/Juan Flores
Measure:
To provide Photoshop graphics software to
the ISC staff and users.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
100% replacement of all CPUs and upgrade
software. Baseline: Upgrade software for
ISC staff and user needs.
Planning - Auxiliary Services - Updgrade
CPUs (2) at NW Campus (2009-2010) - To
upgrade two ISC CPUs with latest
technology.
Measure:
Replacement with 2 updated CPU's with
state-of-art technology. CPUs to meet the
needs of the ISC staff and ISC users.
Data Source for Measure:
03/05/2012 6:44 PM
Results
03/30/2011 - Software will be requested to
Information technology.
Progress:
Satisfactory
Action Plan Status:
3 - Follow-Up Documented
Task Name:
Graphics Software
Task Description:
Submit requisition for 1 Photoshop/ Graphics
software at $699.
Monitor delivery of CPUs and proper
installation of software upon delivery.
Budget Impact:
Additional/New Funding Required
Projected Cost:
699.0000
08/31/2010 - Obtained two CPU's with upgraded
technology.
Progress:
Satisfactory
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Objectives
Measures & Standards and Baselines /
Strategies
Results
Planning Year(s):
2009 - 2010
Expected Completion Date:
08/31/2010
Actual Completion Date:
08/31/2010
Objective Status:
Met
Budget Account Number:
11000-72006
Person(s) Responsible:
Mary Suarez/Juan Flores
Action Plan Status:
Department/Area Report
2 - Action Plan Documented
Standard and Baseline:
100% replacement of all CPUs and upgrade
software. Baseline: The CPUs are 7 years
old, outdated, and no longer meet the needs
of the ISC staff and the ISC user needs.
Planning - Auxiliary Services - Purchase
Spiral Binder (2009-2010) - To purchase a
spiral binder for MdP ISC.
Planning Year(s):
2009 - 2010
Expected Completion Date:
08/31/2010
Actual Completion Date:
08/31/2010
Objective Status:
Met
Budget Account Number:
11000-72007
Person(s) Responsible:
Yolanda Aguilar/Juan Flores
Measure:
Meet customers' requests.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
To provide adequate customer services to
MdP ISC customers. Baseline: Currently
this service is not provided to MdP ISC
customers and there is a need for this piece
of equipment.
03/05/2012 6:44 PM
Action & Follow-Up
Task Name:
Replacement of CPUs
Task Description:
Identify 2 CPUs that need to be replaced.
Identify CPUs to be purchased to meet the
needs of the ISC staff and ISC users.
Submit requisition for 2 CPUs. $670 for
each CPU. Monitor delivery of CPUs and
proper installation of software upon delivery.
Budget Impact:
Additional/New Funding Required
Projected Cost:
1340.0000
11/23/2010 - Successful acquisition of Spiral
Binder. Binding services are now being offered to
ISC customers.
Progress:
Satisfactory
Action Plan Status:
2 - Action Plan Documented
Task Name:
Identify Equipment at MdP
Task Description:
Identify equipment to be puchased.
Submit requisitions to acquire new
equipment using charge backs.
Monitor delivery to ensure prompt delivery,
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Objectives
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
install equipment upon receipt.
Budget Impact:
Additional/New Funding Required
Projected Cost:
1549.0000
Planning - Auxiliary Services - New
Computer Equipment at RG Campus (20092010) - Replace old obsolete computers.
Planning Year(s):
2009 - 2010
Expected Completion Date:
08/31/2010
Actual Completion Date:
08/31/2010
Objective Status:
Met
Budget Account Number:
11000-72005
Person(s) Responsible:
Elda Shahabi/Juan Flores
Measure:
Replace three each oudated computers with
reliable state-of-art equipment to meet
customer demands.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
100% replacement of equipment. Baseline:
Current equipment is old and obsolete.
11/23/2010 - Obtained refurbished CPU's from IT
program.
Progress:
Satisfactory
Action Plan Status:
2 - Action Plan Documented
Task Name:
Replace Equipment
Task Description:
Identify equipment to be replaced. Submit
requisition. Purchase equipment. Monitor
delivery to ensure prompt delivery. Install
equipment upon receipt.
3 ea. OPTIPLEX 755 mini-tower, Core #2
dual E6750/2.66 ghc @ $860 x 3 = $2,580.
Budget Impact:
Additional/New Funding Required
Projected Cost:
2580.0000
Planning - Auxiliary Services - Upgrade 1
HEW-CB4438 at NW Campus (2009-2010)
- To provide and upgrade technology of
printer network equipment.
Planning Year(s):
2009 - 2010
Expected Completion Date:
08/31/2010
Actual Completion Date:
03/05/2012 6:44 PM
Measure:
To meet demands of ISC faculty. To
replace HP printer.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
100% replacement of equipment. Baseline:
Request upgrade of HP printer, currently 12
years old and unable to sustain work
11/23/2010 - Successful acquisition of printer
technology to service ISC customers.
Progress:
Satisfactory
Action Plan Status:
2 - Action Plan Documented
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Objectives
08/31/2010
Objective Status:
Met
Budget Account Number:
11000-72006
Person(s) Responsible:
Mary Suarez/Juan Flores
Measures & Standards and Baselines /
Strategies
Action & Follow-Up
demands.
Task Name:
Replace Printer
Task Description:
Identify printer to be replaced. Submit
requisition. Printer at $1,328.
Budget Impact:
Additional/New Funding Required
Projected Cost:
1328.0000
Planning - Auxiliary Services - Upgrade 1
HEW-CB4438 at TM Campus (2009-2010) To provide and upgrade technology of
printer network equipment.
Planning Year(s):
2009 - 2010
Expected Completion Date:
11/30/2010
Actual Completion Date:
11/30/2010
Objective Status:
Met
Budget Account Number:
11000-72004
Person(s) Responsible:
Mary Suarez/Juan Flores
Measure:
To meet demands of ISC faculty. To
replace HP printer.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
100% replacement of equipment. Baseline:
Request upgrade of HP printer, currently 12
years old and unable to sustain work
demands.
Planning - Auxiliary Services - Part-Time
Pool (2009-2010) - To provide ISC access
to faculty teaching 6:00 a.m. classes.
Planning Year(s):
2009 - 2010
Expected Completion Date:
08/31/2010
Measure:
To meet faculty demands.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
To provide adequate support and services to
all faculty teaching 6:00 a.m. classes.
03/05/2012 6:44 PM
Results
11/23/2010 - Obtain used Color copier to meet
ISC customer needs.
Progress:
Satisfactory
Action Plan Status:
2 - Action Plan Documented
Task Name:
Replace Printer
Task Description:
Identify printer to be replaced. Submit
requisition. Printer at $1,328.
Budget Impact:
Additional/New Funding Required
Projected Cost:
1328.0000
11/23/2010 - Restructured budget allocation to
part-time pool to continue providing adequate
support and sevices to all faculty teaching 6:00
A.M. classes.
Progress:
Satisfactory
Action Plan Status:
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Objectives
Actual Completion Date:
08/31/2010
Objective Status:
Met
Budget Account Number:
11000-72003
Person(s) Responsible:
Yolanda Aguilar/Juan Flores
Measures & Standards and Baselines /
Strategies
Action & Follow-Up
2 - Action Plan Documented
Task Name:
Hire Part-Time Technician at VV
Task Description:
Hire one Part-Time Technician at $10.16 per
hour for 52 weeks = $10,038.00
Budget Impact:
Additional/New Funding Required
Projected Cost:
10038.0000
Planning - Auxiliary Services - New
Computer Equipment at VV Campus (20092010) - To replace old obsolete computer
equipment.
Planning Year(s):
2009 - 2010
Expected Completion Date:
08/31/2010
Actual Completion Date:
08/31/2010
Objective Status:
Met
Budget Account Number:
11000-72003
Person(s) Responsible:
Yolanda Aguilar/Juan Flores
Measure:
Replace two computers with reliable stateof-the-art equipment to meet customers'
demands.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Replacement of two computers. Baseline:
Current equipment is old and obsolete.
Planning - Auxiliary Services - New Front
Counter (2009-2010) - To replace front
counter with new counter to better serve
MdP ISC customers.
Measure:
Meet customers' requests.
Data Source for Measure:
Department/Area Report
03/05/2012 6:44 PM
Results
11/23/2010 - Successful replacement of state-ofthe art computer equipment needs to meet ISC's
customer' demands.
Progress:
Satisfactory
Action Plan Status:
2 - Action Plan Documented
Task Name:
Replace Equipment at VV
Task Description:
Identify equipment to be replaced.
Submit requisitions to acquire new
computers using charge backs.
Cost: $860 each computer.
Monitor delivery to ensure prompt delivery
install equipment upon receipt.
Budget Impact:
Additional/New Funding Required
Projected Cost:
1720.0000
11/23/2010 - Successful counter replacement at
MDP ISC.
Progress:
Satisfactory
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Objectives
Planning Year(s):
2009 - 2010
Expected Completion Date:
10/15/2010
Actual Completion Date:
10/15/2010
Objective Status:
Met
Budget Account Number:
11000-72007
Person(s) Responsible:
Yolanda Aguilar/Juan Flores
Planning - Auxiliary Services - Challenge of
Future Mail Communication Technology
(2009-2010) - Obtain resource allocation to
support customer needs operation, lower
processing and support services costs.
Planning Year(s):
2009 - 2010
Expected Completion Date:
08/31/2010
Actual Completion Date:
08/31/2010
Objective Status:
Met
Budget Account Number:
11000-72001
Person(s) Responsible:
Juan Lopez/Juan Flores
03/05/2012 6:44 PM
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
Action Plan Status:
2 - Action Plan Documented
Standard and Baseline:
To provide adequate customer services to
MdP ISC customers. Baseline: The present
counter needs to be replaced to better meet
the requests of all MdP ISC users.
Task Name:
Design Work Request
Task Description:
Identify measurement for new counter.
Submit Design Work Request to have new
counter built using charge backs.
Communicate with Construction Department
to get timelines for installation of new
counter.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Measure:
To provide postal services discounts to
District-Wide organizations.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
100% resource allocation for leasing of mail
processing equipment. Baseline: Mail
processing equipment leasing pay-back
option subsidized by surcharged applied for
postal discounts.
11/23/2010 - Restructuring mail communication
technology operating lease to lower processing
and support services costs.
Progress:
Satisfactory
Action Plan Status:
2 - Action Plan Documented
Task Name:
Identification of Equipment
Task Description:
Identify equipment and lease payment plan
to be institutionally funded to apply postal
discounts District-Wide.
Two Pitney Bowes lease mailing
machines/Year $18,852.00.
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Objectives
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
Two Pitney Bowes postal security
device/Year $1,896.00.
Supplies to operate mailing machines
$1,500.00.
Total new money requested: $22,248.00.
Budget Impact:
Additional/New Funding Required
Projected Cost:
22248.0000
Planning - Auxiliary Services - FTE
Shipping and Receiving Area (2009-2010) Procure resources to ensure continuance of
a quality service Department with cost
effectiveness responsiveness in the
Auxiliary Services area.
Planning Year(s):
2009 - 2010
Expected Completion Date:
12/30/2011
Actual Completion Date:
12/30/2011
Objective Status:
In Progress
Budget Account Number:
11000-72010
Person(s) Responsible:
Juan Lopez/Juan Flores
Measure:
Resource allocation for FTE.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
100% funding for FY-2009-2009. Baseline:
None existent at this time.
Planning - Auxiliary Services - Electric
Pallet Truck and Mechanical Hinged-Lip
Dock (2009-2010) - Allocation of funds to
obtain electric pallet and mechanical hinged
lip dock leveler to handle heavy items to
continue safety plan.
Planning Year(s):
2009 - 2010
Expected Completion Date:
08/31/2011
Measure:
Acquisition of equipment.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
100% funding for FY 2008-2009. Baseline:
None existent at this time.
03/05/2012 6:44 PM
11/23/2010 - Not accomplished. Funding will
continue to be requested for FY 2010-11
Progress:
Satisfactory
Action Plan Status:
2 - Action Plan Documented
Task Name:
Fund Shipping and Receiving
Task Description:
To institutionally fund Shipping and
Receiving FTE.
FTE: $19,685.00
Budget Impact:
Additional/New Funding Required
Projected Cost:
28700.0000
11/23/2010 - In progress. funding will be
requested for FY 2010-11
Progress:
Satisfactory
Action Plan Status:
2 - Action Plan Documented
Task Name:
Identify Targeted Electric Pallet Truck
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Objectives
Measures & Standards and Baselines /
Strategies
Actual Completion Date:
08/31/2011
Objective Status:
In Progress
Budget Account Number:
11000-72010
Person(s) Responsible:
Juan Lopez/Juan Flores
Task Description:
Identify targeted electrc pallet truck,
mechanical hinged-lip dock leveler to
address safety concerns of the area.
Planning - Auxiliary Services - Two Dock
Vinyl Strip Door (2009-2010) - Vinyl strip
door conserve energy in security
warehouse.
Planning Year(s):
2009 - 2010
Expected Completion Date:
12/30/2011
Actual Completion Date:
12/30/2011
Objective Status:
In Progress
Budget Account Number:
11000-72010
Person(s) Responsible:
Juan Lopez/Juan Flores
Measure:
Acquisition of dock vinyl strip door.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
100% funding for FY 2008-2009. Baseline:
None existent at this time.
Planning - Auxiliary Services - Replace
Truck GM Cheyenne 1992, Unit #53 (20092010) - Truck to deliver heavy loads,
schedules, and catalogs to all Departments
District Wide.
Planning Year(s):
2009 - 2010
Expected Completion Date:
12/31/2011
Actual Completion Date:
12/31/2011
Measure:
Acquisition of new box truck.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
100% replacement of truck. Baseline: 17
years old truck, engine/ transmission in bad
condition, platform to unload can no longer
be operated safely.
03/05/2012 6:44 PM
Results
Action & Follow-Up
Equipment Cost: $9,015.00
Budget Impact:
Additional/New Funding Required
Projected Cost:
9015.0000
11/23/2010 - In Progress. Funding will be
requested for FY 2010-11
Progress:
Satisfactory
Action Plan Status:
2 - Action Plan Documented
Task Name:
Address Energy Savings
Task Description:
Identify targeted dock vinyl strip door to
address energy savings.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
11/23/2010 - Vehicle replacement budget
allocation unavailable FY 2009-10. Item will be
requested for FY 2010-011.
Progress:
Satisfactory
Action Plan Status:
2 - Action Plan Documented
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Page 68 of 717
Objectives
Objective Status:
In Progress
Budget Account Number:
11000-72010
Person(s) Responsible:
Juan Lopez/Juan Flores
Measures & Standards and Baselines /
Strategies
Action & Follow-Up
Task Name:
Replace Open Truck with New Box Truck
Task Description:
Replace an open truck for a new box truck to
address safety concerns of the area.
Cost: $40,000.00.
Budget Impact:
Additional/New Funding Required
Projected Cost:
40000.0000
Planning - Auxiliary Services - Solutions
Fuel Resources (2009-2010) - To meet fuel
demands for vehicle departmental fleet
operation.
Planning Year(s):
2009 - 2010
Expected Completion Date:
12/31/2011
Actual Completion Date:
12/31/2011
Objective Status:
In Progress
Budget Account Number:
11000-72001
Person(s) Responsible:
Juan Lopez/Juan Flores
Measure:
Increase fuel operational budget to meet
market demands.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
100% budget allocation for vehicle fuel
operation. Baseline: Resource allocation
running at 60% of departmental gasoline
consumption.
Planning - Auxiliary Services - Quality and
Efficiency in Mail Service Operations (20102011) - Identify, analyze, and determine
cost containment to maximize efficiency,
effectiveness and quality of mail service
Measure:
Identify and maximize postal services
discount.
Data Source for Measure:
Department/Area Report
03/05/2012 6:44 PM
Results
11/23/2010 - Partially completed. Restructure mail
courier services to save fuel consumption.
Progress:
Satisfactory
Action Plan Status:
2 - Action Plan Documented
Task Name:
Identify Institutional Resources
Task Description:
Identify institutional resources to face fuel
consumption supply and demand.
Total new money requested for fuel
allocation: $8,000.00
Budget Impact:
Additional/New Funding Required
Projected Cost:
8000.0000
11/23/2010 - Mail Service Operation has been
restuctured to maximize operational efficiency and
effectiveness. Revisions have been made to mail
procedures manual.
Progress:
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Objectives
operations.
Planning Year(s):
2010 - 2011
Expected Completion Date:
08/31/2011
Actual Completion Date:
08/31/2011
Objective Status:
Met
Budget Account Number:
11000-72001
Person(s) Responsible:
Juan Flores
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
Satisfactory
Action Plan Status:
Standard and Baseline:
2 - Action Plan Documented
Improvement and standardization of mail
services operations. Baseline: Mail
processing equipment leasing payback
option, Operating procedures revisions Mailcourier services.
Measure:
Identify continuous improvement processes
and standardize operating procedures
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Improvement and standardization of mail
services operations. Baseline: Mail
processing equipment leasing payback
option, Operating procedures revisions Mailcourier services.
Task Name:
Challenges and Opportunities
Task Description:
Identify challenges and opportunities in cost
containment strategies, and revise operating
procedures manual.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Planning - Auxiliary Services - Fuel
Resource Allocation (2010-2011) - Obtain
resource allocation to support customer
needs operation, lower processing and
support services costs. To meet fuel
demands for vehicle departmental fleet.
Planning Year(s):
2010 - 2011
Expected Completion Date:
12/31/2011
03/05/2012 6:44 PM
Measure:
Increase fuel operational budget to meet
operational demands.
Data Source for Measure:
Budget Data
Standard and Baseline:
100% budget allocation for vehicle fuel
operation. Baseline: Resource allocation
running at 60% of Departmental gasoline
consumption. Fuel increases impact on
12/05/2011 - Restructure mail run operations to
save on gasoline consumption.
Progress:
Satisfactory
Action Plan Status:
0 - No Action Plan Necessary
11/23/2010 - Partially completed. Restructuring of
mail courier srvices to save fuel consumption.
Progress:
Satisfactory
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Objectives
Actual Completion Date:
12/31/2011
Objective Status:
In Progress
Budget Account Number:
11000-72001
Person(s) Responsible:
Juan Flores
Planning - Auxiliary Services - Challenge of
Future Mail Communication Technology
Solutions (2010-2011) - Obtain resource
allocation to support customer needs
operation, lower processing and support
services costs.
Planning Year(s):
2010 - 2011
Expected Completion Date:
03/24/2010
Actual Completion Date:
03/24/2010
Objective Status:
Met
Budget Account Number:
11000-72001
Person(s) Responsible:
Juan M. Lopez/Juan Flores
03/05/2012 6:44 PM
Measures & Standards and Baselines /
Strategies
budget bottom line.
Results
Action & Follow-Up
Action Plan Status:
2 - Action Plan Documented
Task Name:
Identify Opportunities
Task Description:
Identify opportunities to reduce fuel
consumption.
Budget Impact:
Additional/New Funding Required
Projected Cost:
4500.0000
Task Name:
Identify Resources
Task Description:
Identify Institutional resources to face fuel
consumption supply and demand.
Budget Impact:
Additional/New Funding Required
Measure:
To provide postal services discounts to
district wide organizations.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
100% reduce allocation for leasing of mail
processing equipment. Baseline: Mail
processing equipment leasing payback
option subsidized by surcharged applied
from postal discounts.
12/05/2011 - Operational discounts being offered
to district-wide organizations. Restructured lease
agreement to subsidize mailing machine lease
payment from postal discounts.
Progress:
Satisfactory
Action Plan Status:
0 - No Action Plan Necessary
12/05/2011 - Restructure lease agreement to
operate within budget boundaries.
Progress:
Satisfactory
Action Plan Status:
0 - No Action Plan Necessary
10/25/2011 - Reduce operational cost by 50% by
restructuring lease agreement and streamlining
mail operations.
Progress:
Satisfactory
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Objectives
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
Action Plan Status:
3 - Follow-Up Documented
Task Name:
Equipment and Lease Payment Plan
Task Description:
Identify equipment and lease payment plan
to be institutionally funded to apply postal
discounts District wide.
Budget Impact:
Additional/New Funding Required
Task Name:
Pitney Bowes Postal Lease
Task Description:
1 ea Pitney Bowes Postal Lease Mailing
Machines/Year $10,000.00 Supplies to
operate Mailing Machines $1,000.00.
Budget Impact:
Additional/New Funding Required
Projected Cost:
11000.0000
Planning - Auxiliary Services - FTE
Shipping & Receiving Area/Electric Pallet
Jack. Hydraulic Dock Leveler 2 ea. Dock
Vinyl Strip Door (2010-2011) - Procure
resources to ensure continuance of a
quality service Department with cost
Effectiveness in the Auxiliary Services Area.
Allocation of funds to obtain electric pallet
jack and hydraulic dock leveler to handle
heavy items to continue safety plan. Vinyl
strip door to conserve energy in security
warehouse area.
Planning Year(s):
2010 - 2011
Expected Completion Date:
03/24/2010
Actual Completion Date:
03/24/2010
03/05/2012 6:44 PM
Measure:
Resource allocation funds for FTE.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
100% funding for FY 2010-2011. Baseline:
None existent at this time.
12/05/2011 - Equipment has been allocated to the
area. FTE has been postponed due to budget
constraints.
Progress:
Satisfactory
Action Plan Status:
0 - No Action Plan Necessary
08/31/2011 - Objective in Progress due to budget
constraints.
Progress:
Satisfactory
Action Plan Status:
2 - Action Plan Documented
Measure:
Acquisition of equipment.
Data Source for Measure:
Department/Area Report
08/31/2012 - Objective in Progress due to budget
constraints
Progress:
Satisfactory
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Objectives
Measures & Standards and Baselines /
Strategies
Objective Status:
Met
Budget Account Number:
11000-72010
Person(s) Responsible:
Juan M. Lopez/Juan Flores
Standard and Baseline:
100% funding for FY 2010-2011. Baseline:
None existent at this time.
Planning - Auxiliary Services - On-Line
Public Sales (2010-2011) - Conduct OnLine Sales for District Surplus Property.
Planning Year(s):
2010 - 2011
Expected Completion Date:
03/24/2010
Actual Completion Date:
03/24/2010
Objective Status:
Met
Budget Account Number:
1100-72002
Person(s) Responsible:
Juan Flores
Measure:
District Surplus Property will be advertised
and offered through designated approved
Vendor's Website. EPCC Public Sales online.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
District online sales will be conducted on
availability of items for public auction
designed to maximize District's steam of
revenue. Baseline: Planning and
implementation process.
03/05/2012 6:44 PM
Results
Action & Follow-Up
Action Plan Status:
2 - Action Plan Documented
Task Name:
Equipment
Task Description:
Identify targeted electric pallet jack, hydraulic
dock leveler, and dock vinyl strip door to
address safety concerns of warehouse area.
Budget Impact:
Additional/New Funding Required
Projected Cost:
9500.0000
Task Name:
Fund Shipping and Receiving
Task Description:
To institutionally fund Shipping and
Receiving FTE.
Budget Impact:
Additional/New Funding Required
Projected Cost:
19685.0000
07/01/2011 - Local Auctioneer hired to handle live
and online pubic sales. Increase in revenue
stream by 400%
Progress:
Satisfactory
Action Plan Status:
2 - Action Plan Documented
Task Name:
Surplus Equipment
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Page 73 of 717
Objectives
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
Task Description:
Identify Online Sales of Government Surplus
Equipment. Obtain Board Approval.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Planning - Auxiliary Services - Update
Property Management Procedures Manual
(2010-2011) - Update Departmental
Procedures Manual.
Planning Year(s):
2010 - 2011
Expected Completion Date:
03/24/2010
Actual Completion Date:
03/24/2010
Objective Status:
Met
Budget Account Number:
11000-72002
Person(s) Responsible:
Juan Flores
Measure:
Procedure is completed
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Standardized departmental policies and
procedures. Baseline: Procedures Manual to
be updated.
Planning - Auxiliary Services - Operation
Forklift (2010-2011) - Operate Forklift.
Planning Year(s):
2010 - 2011
Expected Completion Date:
03/24/2010
Actual Completion Date:
03/24/2010
Objective Status:
Met
Budget Account Number:
11000-72002
Measure:
Forklift is functional and operational.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Department being able to operate and utilize
forklift. Baseline: Forklift in need of electric
batteries.
03/05/2012 6:44 PM
12/05/2011 - Procedure has been revised to
include revised policies and procedures.
Progress:
Satisfactory
Action Plan Status:
0 - No Action Plan Necessary
Task Name:
Practices and Procedures
Task Description:
Revise, and implement processes, current
businesses practices updated policies and
procedures.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
08/31/2012 - Operational objective in progress due
to budget contraints.
Progress:
Satisfactory
Action Plan Status:
2 - Action Plan Documented
10/27/2011 - Electrical forklif is operational.
Progress:
Satisfactory
Action Plan Status:
0 - No Action Plan Necessary
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Objectives
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
10/27/2011 - Electrical batteries in place and
operational.
Progress:
Satisfactory
Action Plan Status:
0 - No Action Plan Necessary
Person(s) Responsible:
Juan Flores
Task Name:
Replacement of Forklift
Task Description:
Obtain budget appropriation for replacement
of forklift.
Budget Impact:
Additional/New Funding Required
Projected Cost:
5500.0000
Planning - Auxiliary Services - Tracking
Management System (2010-2011) - Procure
resources for an asset/inbound/outbound
management tracking system.
Planning Year(s):
2010 - 2011
Expected Completion Date:
03/24/2010
Actual Completion Date:
03/24/2010
Objective Status:
In Progress
Budget Account Number:
11000-72002
Person(s) Responsible:
Juan Flores
03/05/2012 6:45 PM
Measure:
Resource allocation is considered for this
project.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Steamline processes, time management,
technological approach, efficiency and
effectiveness of operations-recordingreporting. Baseline: None existent at this
time.
08/31/2012 - Objective is being re-evaluated due
to budget constraints.
Progress:
Satisfactory
Action Plan Status:
2 - Action Plan Documented
Task Name:
Obtain Hardware
Task Description:
Obtain Hardware and software necessary to
integrate Property Management, Shipping
and Receiving, and ISC's.
Budget Impact:
Additional/New Funding Required
Projected Cost:
16880.0000
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Page 75 of 717
Objectives
Measures & Standards and Baselines /
Strategies
Planning - Auxiliary Services - Testing
Center Exam Labels (2010-2011) - To
standardize Testing Center Exam Labels
being handled through the ISC.
Planning Year(s):
2010 - 2011
Expected Completion Date:
03/24/2010
Actual Completion Date:
03/24/2010
Objective Status:
Met
Budget Account Number:
11000-72003
Person(s) Responsible:
Yolanda Aguilar/Juan Flores
Measure:
The new labels will be standardized and
easily recognized.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
The use of the standardized form will
facilitate the handling Testing Center exams.
Baseline: Form has been standardized and
all Testing Center will begin to utilize this
new form.
Planning - Auxiliary Services - Faculty
Evaluation Process (2010-2011) - Establish
a Color Coded process to facilitate
distribution of packets.
Planning Year(s):
2010 - 2011
Expected Completion Date:
03/24/2010
Actual Completion Date:
03/24/2010
Objective Status:
Met
Budget Account Number:
11000-72003
Person(s) Responsible:
Measure:
Evaluations will be color coded.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
A smooth, error free distribution of all faculty
evaluations. Baseline: Gathering information
and contacting departments that need to be
involved.
03/05/2012 6:45 PM
Results
Action & Follow-Up
12/05/2011 - Standardization of new form is in
place for Testing Center exams.
Progress:
Satisfactory
Action Plan Status:
0 - No Action Plan Necessary
Task Name:
New Form
Task Description:
With the cooperation of the Testing Center
staff and the ISC staff together we will
assure that the new form is being used by all
campuses.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
12/05/2011 - Color coded for a smooth and error
free distribution has been accomplished.
Progress:
Satisfactory
Action Plan Status:
0 - No Action Plan Necessary
Task Name:
Cooperation and Retraining
Task Description:
With the cooperation of Institution Research
Dept. and retraining of ISC staff.
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Page 76 of 717
Objectives
Yolanda Aguilar/Juan Flores
Measures & Standards and Baselines /
Strategies
Action & Follow-Up
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Planning - Auxiliary Services - Revise Office
Procedures Manual (2010-2011) - Update
existing 2003 Office Procedures Manual to
comply with SACS.
Planning Year(s):
2010 - 2011
Expected Completion Date:
03/24/2010
Actual Completion Date:
03/24/2010
Objective Status:
Met
Budget Account Number:
11000-72004
Person(s) Responsible:
Mary B. Suarez/Juan Flores
Measure:
Review of updates/changes on a semester
basis.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
100% Office Procedures Manual will be
upgraded on a continual basis as required.
2003 Procedures Manual is under review
with changes/deletions/revisions.
Planning - Auxiliary Services - Upgrade
Color copier Equipment (2010-2011) Upgrade color copier to increase
productivity and reduce cost.
Planning Year(s):
2010 - 2011
Expected Completion Date:
03/24/2010
Actual Completion Date:
03/24/2010
Objective Status:
Met
Measure:
Provide color copying services to faculty,
students, and staff.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
100% resource allocation for equipment
rental. Baseline: Faculty, students and staff
are not meeting their needs with existing
equipment.
03/05/2012 6:45 PM
Results
08/31/2011 - Procedures Manual has been revised
and upgraded.
Progress:
Satisfactory
Action Plan Status:
0 - No Action Plan Necessary
Task Name:
Changes
Task Description:
Review sections of manual and make
appropriate changes. Meet/contact peers
each week to assure established deadlines
are met.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
12/05/2011 - Successfully negotiated color copy
proposal with Canon Color Copiers for the VV and
RG ISCs. Generated fifty percent savings in rental
agreement.
Progress:
Satisfactory
Action Plan Status:
0 - No Action Plan Necessary
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Page 77 of 717
Objectives
Budget Account Number:
11000-72005
Person(s) Responsible:
Elda Shahabi/Juan Flores
Measures & Standards and Baselines /
Strategies
Action & Follow-Up
Task Name:
Proposals
Task Description:
Contact vendors, request for proposals,
compare and/or contrast results, submit
paperwork for approval, and schedule for
impementation in 2010-2011.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Planning - Auxiliary Services - Revise Office
Procedures Manual-RG (2010-2011) Update existing 2003 Office Procedures
Manual to comply with SACS.
Planning Year(s):
2010 - 2011
Expected Completion Date:
03/24/2010
Actual Completion Date:
03/24/2010
Objective Status:
Met
Budget Account Number:
11000-72005
Person(s) Responsible:
Elda Shahabi/Juan Flores
Measure:
Review of updates/changes on a semester
basis.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
100% Office Procedures Manual will be
upgraded on a continual basis as required.
Baseline: 2003 Procedures Manual is under
review with changes/deletions/revisions.
Planning - Auxiliary Services - Promote ISC
Services (2010-2011) - Increase advertising
and marketing strategies to promote ISC
services to faculty, students, and staff.
Measure:
Productivity reflected on charge-backs and
production reports.
Data Source for Measure:
Department/Area Report
03/05/2012 6:45 PM
Results
08/31/2011 - Successful Update of ISC's
procedures manual. Met with peers on a regular
basis and successfully produced a 2011
Instructional Services updated procedures manual
Progress:
Satisfactory
Action Plan Status:
0 - No Action Plan Necessary
Task Name:
Review
Task Description:
Review sections of manual and make
appropriate changes. Meet/contact peers
each week to assure established deadlines
are met.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
12/05/2011 - Charge backs increased by 8% and
successful marketing strategies such as open
house, faculty development and purchasing day
were utilized to enhance the ISC's services to
student, faculty and staff.
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Page 78 of 717
Objectives
Planning Year(s):
2010 - 2011
Expected Completion Date:
03/24/2010
Actual Completion Date:
03/24/2010
Objective Status:
Met
Budget Account Number:
11000-72005
Person(s) Responsible:
Elda Shahabi/Juan Flores
Planning - Auxiliary Services - Professional
Development (2010-2011) - Attend college
sponsored professional development
seminars.
Planning Year(s):
2010 - 2011
Expected Completion Date:
03/24/2010
Actual Completion Date:
03/24/2010
Objective Status:
Met
Budget Account Number:
11000-72005
Person(s) Responsible:
Elda Shahabi/Juan Flores
03/05/2012 6:45 PM
Measures & Standards and Baselines /
Strategies
Standard and Baseline:
Increase productivity. 100% level of
awareness of ISC services. Baseline:
Limited marketing.
Results
Action & Follow-Up
Progress:
Satisfactory
Action Plan Status:
0 - No Action Plan Necessary
Task Name:
Participation
Task Description:
Active participation in College sponsored
activities such as Purchasing Day, Faculty
Development, and Student Resource Day.
Utilize in-house resources such as Outlook
and annual Open House, place posters and/
or signs in strategic areas.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Measure:
Active participation of college sponsored
seminars.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Will enhance or increase skills levels.
Baseline: Limited attendance to professional
development seminars.
12/05/2011 - Increased participation on college
related sponsored seminars. Objective
successfully achieved.
Progress:
Satisfactory
Action Plan Status:
0 - No Action Plan Necessary
Task Name:
Workshop Opportunities
Task Description:
Register staff to attend workshop
opportunities.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
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Page 79 of 717
Objectives
Measures & Standards and Baselines /
Strategies
Planning - Auxiliary Services - Graphic and
Abbyy Reader Software (2010-2011) Enhance the quality of word processing
services by acquiring graphic and Abbyy
Reader software.
Planning Year(s):
2010 - 2011
Expected Completion Date:
03/24/2010
Actual Completion Date:
03/24/2010
Objective Status:
Met
Budget Account Number:
11000-72005
Person(s) Responsible:
Elda Shahabi/Juan Flores
Measure:
Accessible to Health Related Programs'
demands.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Increase quality and quantity of word
processing services in Health Related
programs. Baseline: Lacking software.
Planning - Auxiliary Services - Part-Time
Pool Allocation (2010-2011) - Increase
hours of operation to accommodate
customer demand and be accessible for
faculty teaching 6:00 a.m. classes.
Planning Year(s):
2010 - 2011
Expected Completion Date:
03/24/2010
Actual Completion Date:
03/24/2010
Objective Status:
In Progress
Budget Account Number:
11000-72005
Person(s) Responsible:
Elda Shahabi/Juan Flores
Measure:
Provide support services to faculty teaching
6:00 a.m. classes.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Provide adequate level staff. Baseline: Nonexisting at this time.
03/05/2012 6:45 PM
Results
Action & Follow-Up
12/05/2011 - Objective no longer needed.
Progress:
Satisfactory
Action Plan Status:
0 - No Action Plan Necessary
Task Name:
Purchase Software
Task Description:
Purchase software license and supplies,
contact IT for installation, train staff.
Budget Impact:
Additional/New Funding Required
Projected Cost:
1245.0000
12/05/2011 - Objective in Progress; budget
constrains one of the primary reasons the
objective has not been accomplished yet.
Progress:
Satisfactory
Action Plan Status:
3 - Follow-Up Documented
Task Name:
Part-Time
Task Description:
Requesting allocation of funds to hire one
Part-Time ISC Technician to work 19 hours
per week @ $9.39 per houre for 52 weeks =
$9,277.32 additional staff will ensure for
increased support to faculty, students, and
staff.
Budget Impact:
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Page 80 of 717
Objectives
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
Additional/New Funding Required
Projected Cost:
9278.0000
Planning - Auxiliary Services - Testing
Center Exam Labels at TM (2010-2011) To standardize Testing Center Exam Labels
being handled through the ISC.
Planning Year(s):
2010 - 2011
Expected Completion Date:
03/24/2010
Actual Completion Date:
03/24/2010
Objective Status:
Met
Budget Account Number:
11000-72006
Person(s) Responsible:
Maria B. Suarez/Juan Flores
Measure:
The new labels will be standardized and
easily recognized.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
The use of the standardized form will
facilitate the handling Testing Center exams.
Baseline: Form has been standardized and
all Testing Center will begin to utilize this
new form.
Planning - Auxiliary Services - Faculty
Evaluation Process at TM (2010-2011) Establish a Color Coded process to
facilitate distribution of packets.
Planning Year(s):
2010 - 2011
Expected Completion Date:
03/24/2010
Actual Completion Date:
03/24/2010
Objective Status:
Met
Measure:
Evaluations will be color coded.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
A smooth, error free distribution of all faculty
evaluations. Baseline: Gathering information
and contacting departments that need to be
involved.
03/05/2012 6:45 PM
12/05/2011 - Testing labels standardization has
been implemented.
Progress:
Satisfactory
Action Plan Status:
0 - No Action Plan Necessary
Task Name:
New Form
Task Description:
With the cooperation of the Testing Center
staff and the ISC staff together we will
assure that the new form is being used by all
campuses.
Budget Impact:
Additional/New Funding Required
Projected Cost:
0.0000
12/05/2011 - Color coded process implemented
form smooth-error free distribution of all faculty
evaluations.
Progress:
Satisfactory
Action Plan Status:
0 - No Action Plan Necessary
Task Name:
Retraining
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Page 81 of 717
Objectives
Budget Account Number:
11000-72006
Person(s) Responsible:
Maria B. Suarez/Juan Flores
Measures & Standards and Baselines /
Strategies
Action & Follow-Up
Task Description:
With the cooperation of Institutional
Research Dept. and retraining of ISC staff.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Planning - Auxiliary Services - Testing
Center Exam Labels-MDP (2010-2011) - To
standardize Testing Center Exam Labels
being handled through the ISC.
Planning Year(s):
2010 - 2011
Expected Completion Date:
03/24/2010
Actual Completion Date:
03/24/2010
Objective Status:
Met
Budget Account Number:
11000-72007
Person(s) Responsible:
Yolanda Aguilar/Juan Flores
Measure:
The new labels will be standardized and
easily recognized.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
The use of the standardized form will
facilitate the handling Testing Center exams.
Baseline: Form has been standardized and
all Testing Center will begin to utilize this
new form.
Planning - Auxiliary Services - Faculty
Evaluation Process-MDP (2010-2011) Establish a Color Coded process to
facilitate distribution of packets.
Planning Year(s):
2010 - 2011
Expected Completion Date:
03/24/2010
Measure:
Evaluations will be color coded.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
A smooth, error free distribution of all faculty
evaluations. Baseline: Gathering information
and contacting departments that need to be
03/05/2012 6:45 PM
Results
12/05/2011 - Objective met and implemented
standardization of form and labels.
Progress:
Satisfactory
Action Plan Status:
0 - No Action Plan Necessary
Task Name:
New Form
Task Description:
With the cooperation of the Testing Center
staff and the ISC staff together we will
assure that the new form is being used by all
campuses.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
12/05/2011 - Standardization and streamline of
color coded for all campuses. Distribution process
has improved the processes.
Progress:
Satisfactory
Action Plan Status:
0 - No Action Plan Necessary
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Page 82 of 717
Objectives
Measures & Standards and Baselines /
Strategies
Actual Completion Date:
03/24/2010
Objective Status:
Met
Budget Account Number:
11000-72007
Person(s) Responsible:
Yolanda Aguilar/Juan Flores
involved.
Planning - Auxiliary Services - Front
Counter ISC (2010-2011) - To enhance
customer service and work functionality.
Planning Year(s):
2010 - 2011
Expected Completion Date:
03/24/2010
Actual Completion Date:
03/24/2010
Objective Status:
In Progress
Budget Account Number:
11000-72007
Person(s) Responsible:
Yolanda Aguilar/Juan Flores
Measure:
Front counter built and in placed.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Ergonomically customer service oriented.
Baseline: Limited counter functionality.
Planning - Auxiliary Services - ISC Chargeback System (2011-2012). - Revise and
implement an updated ISC charge-back
system.
Measure:
Accurate and timely completion of all
charge-backs.
Data Source for Measure:
Department/Area Report
03/05/2012 6:45 PM
Results
Action & Follow-Up
Task Name:
Retraining
Task Description:
With the cooperation of Institutional
Research Dept. and retraining of ISC staff.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
03/31/2012 - Project on hold by the Physical Plant
Department.
Progress:
Satisfactory
Action Plan Status:
3 - Follow-Up Documented
10/27/2011 - Front Counter has been built and
customer services accessibility and functionality
has been improved.
Progress:
Satisfactory
Action Plan Status:
0 - No Action Plan Necessary
Task Name:
Design
Task Description:
Design-Work request and obtain funding.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
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Page 83 of 717
Objectives
Planning Year(s):
2011 - 2012
Objective Status:
New
Budget Account Number:
11000-72002, 72007
Person(s) Responsible:
Yolanda Aguilar/Juan Flores
Planning - Auxiliary Services - EPCC
Master Database Employee List (20112012) - Revise and implement EPCC
Master Data List.
Planning Year(s):
2011 - 2012
Objective Status:
New
Budget Account Number:
11000-72003, 72007
Person(s) Responsible:
Yolanda Aguilar/Juan Flores
Measures & Standards and Baselines /
Strategies
Standard and Baseline:
Implementation of updated charge-back
system with 100% accuracy.
Results
Action & Follow-Up
Currently being manually completed.
Task Name:
Charge-back System
Task Description:
Design, test, and implement an updated
charge-back system.
Budget Impact:
No Funding Needed
Measure:
Facilitate location of all mail recipients
therefore keeping returned mail to a
minimum.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Implementation and utilization of Master
Database Employee List with 100%
accuracy of mail distribution.
Present process not meeting needs.
Task Name:
Master Database Employee List
Task Description:
Develop a standarized data collection form
to submit to department budget heads.
Collaborated effort of District ISCs in
inputting information into Master Database
Employee List.
Revise/update list on a weekly basis.
Disseminate/share information with ISCs and
other departments.
03/05/2012 6:45 PM
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Page 84 of 717
Objectives
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
Budget Impact:
No Funding Needed
Funding Justification:
N/A
Planning - Auxiliary Services - Mail Package
Release Form System (2011-2012). Revise and implement an updated package
release form system.
Planning Year(s):
2011 - 2012
Objective Status:
New
Budget Account Number:
11000-72003, 72007
Person(s) Responsible:
Yolanda Aguilar/Juan Flores
Measure:
Streamline process of filling out package
release form.
Facilitate District-wide location of package
recipients.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
ISC District-wide implementation of updated
package release form with 100% distribution
accuracy.
Present process is slow, tedious, and time
consuming.
Task Name:
Mail Package Release Form System
Task Description:
Design, test, and implement a computerized
package release process.
Budget Impact:
No Funding Needed
Planning - Auxiliary Services - Training for
Improvement (2011-2012) - Staff
Professional Development
Planning Year(s):
2011 - 2012
Measure:
Attendance of training and workshops.
Standard and Baseline:
Provide Departmental staff the opportunity to
attend training and workshops.
Objective Status:
New
Budget Account Number:
11000-72010
Person(s) Responsible:
N/A.
03/05/2012 6:45 PM
Task Name:
Workshops
Task Description:
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Page 85 of 717
Objectives
Juan lopez/Juan Flores
Planning - Auxiliary Services - Challenge of
future mail communication technology
solutions/services costs (2011-2012) - To
support customer needs operation, lower
processing and support services costs.
Planning Year(s):
2011 - 2012
Objective Status:
New
Budget Account Number:
11000-72001
Person(s) Responsible:
Juan M. Lopez/Juan flores
Planning - Auxiliary Services - On-Site
Public Sales (2011-2012) - District Surplus
Property will be advertised and offered
through designated appproved Vendor's
auctioneer.
Planning Year(s):
2011 - 2012
Expected Completion Date:
08/31/2012
Objective Status:
New
Budget Account Number:
11000-72002
Person(s) Responsible:
03/05/2012 6:45 PM
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
Identify key workshops that provide
professional development in the related job
areas.
Budget Impact:
No Funding Needed
Measure:
To provide postal services discounts to
District-wide organizations.
Standard and Baseline:
Increase presorting of first and third class
mail, taking advantage of postal discounts
and increase the value of mail through
innovation.
Mail processing limited.
Task Name:
Mail processing
Task Description:
Intelligent mail processing: commingling mail
for significant savings that works.
Budget Impact:
No Funding Needed
Measure:
Public Auction of District suplus property will
be advertised and sold through a designated
and approved auctioneer.
Standard and Baseline:
District auction sales will be conducted on
availability of items for public auction.
Task Name:
District surplus property auction sale
Task Description:
Identify suplus items for live-auction sales.
Budget Impact:
No Funding Needed
Projected Cost:
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Page 86 of 717
Objectives
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
0.0000
Juan Flores
Planning - Auxiliary Services - Mail Package
Release Form System (2011-2012) - Revise
and implement an updated package
release-form system.
Planning Year(s):
2011 - 2012
Objective Status:
New
Budget Account Number:
11000-72005
Person(s) Responsible:
Elda Shahabi/Juan Flores
Measure:
Streamline process of filling out package
release form. Facilitate district-wide location
of package recipients.
Measure:
Streamline process of filling out package
release form. Facilitate district-wide location
of package recipients.
Standard and Baseline:
Present process is slow, tedious, and time
consuming.
ISC district-wide implementation of updated
package release form with 100% distribution
accuracy.
Task Name:
Design, test, and implement a computerized
package release process.
Budget Impact:
No Funding Needed
Planning - Auxiliary Services - ISC Chargeback System (2011-2012) - Revise and
implement an updated ISC charge-back
system.
Planning Year(s):
2011 - 2012
Objective Status:
New
Budget Account Number:
11000-72005
Person(s) Responsible:
Elda Shahabi/Juan Flores
03/05/2012 6:45 PM
Measure:
Accurate and timely completion of all
charge-backs.
Standard and Baseline:
Currently being manually completed.
Implementation of updated charge-back
system with 100% accuracy.
Task Name:
Design, test, and implement an updated
charge-back system.
Budget Impact:
No Funding Needed
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Page 87 of 717
Objectives
Measures & Standards and Baselines /
Strategies
Planning - Auxiliary Services - EPCC
Master Database Employee List (20112012). - Revise and implement EPCC
Master Data List.
Planning Year(s):
2011 - 2012
Measure:
Facilitate location of all mail recipients
therefore keeping returned mail to a
minimum.
Standard and Baseline:
Present process not meeting needs.
Objective Status:
New
Budget Account Number:
11000-72005
Person(s) Responsible:
Elda Shahabi
Implementation and utilization of Master
Database Employee List with 100%
accuracy of mail distribution.
Results
Action & Follow-Up
Task Name:
Develop, Collaborate, Revise/Update, and
Disseminate.
Task Description:
Develop a standardized data collection form
to submit to department budget heads.
Collaborated effort of district ISCs in
inputting information into Master Database
Employee List.
Revise/update list on a weekly basis.
Disseminate/share information with ISCs and
other departments.
Budget Impact:
No Funding Needed
Planning - Auxiliary Services - ISC to
Upgrade copiers (2011-2012) - Revise and
implement needs for Northwest and
Transmoutain ISCs.
Planning Year(s):
2011 - 2012
Objective Status:
New
Budget Account Number:
03/05/2012 6:45 PM
Measure:
Input of copier needs within each campus;
faster and reliable copiers.
Measure:
Input of copier needs within each campus;
faster and reliable copiers.
Standard and Baseline:
Present copiers are too slow and are always
needing parts.
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Page 88 of 717
Objectives
11000-72004
Person(s) Responsible:
Maria B. Suarez/Juan Flores
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
Implementation and utilization of upgraded
copiers 100%.
Task Name:
Design/Develop
Task Description:
Design a plan and develop all information
required for upgraded copiers that are
needed at both ISCs/NW/TM.
View different copiers to meet the needs of
ISCs and implement them.
Budget Impact:
No Funding Needed
Planning - Auxiliary Services - ISC Work
Area (2011-2012) - Plan and implement for
a larger work area.
Planning Year(s):
2011 - 2012
Measure:
Approval on completion of work area.
Standard and Baseline:
Currently work area does not have sufficient
space.
Objective Status:
New
Budget Account Number:
11000-72006
Person(s) Responsible:
Maria B. Suarez/Juan Flores
Implementation of larger work area with
completion of 100%.
Planning - Auxiliary Services - Receive and
Deliver Incoming and Inter-campus mail.
Advantage of Mail Discounts (2011-2012) Sort incoming mail and deliver to each
campus and follow EPCC safety rules.
Measure:
Getting proper Safety training at least once
a year FY 2011-2012.
Process EPCC outgoing mail and take
advantage of Postal Discounts.
03/05/2012 6:45 PM
Task Name:
Disign/Implement Work Area
Task Description:
Design and implement work area to meet
ISC's needs for its customers.
Budget Impact:
No Funding Needed
Process EPCC outgoing Mail and obtain the
best rates to save money.
Standard and Baseline:
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Objectives
Planning Year(s):
2011 - 2012
Measures & Standards and Baselines /
Strategies
N/A
Results
Action & Follow-Up
Objective Status:
New
Budget Account Number:
11000-72001
Person(s) Responsible:
Juan M. Lopez/Juan Flores
Planning - Auxiliary Services - Received
and Deliver Merchandise (2011-2012) Check merchandise and deliver to
requestor(s), and follow EPCC safety rules.
Planning Year(s):
2011 - 2012
Objective Status:
New
Budget Account Number:
11000-72010
Person(s) Responsible:
Juan M. Lopez/Juan Flores
Planning - Biology - NW - CAMTASIA
Studio - Recording Program (2009 - 2010). 6.1- Expand the College's technological
capabilites. The biology discipline at the
Northwest Campus will be increasing
technological capabilites. The three fulltime biology faculty (Sandra Perez, Hilda
Taylor, and Lynnette Thomas) will be
expanding what we offer our students
online. All of us already make our power
point lectures available to students through
our faculty webpages on through the smart
start system. Through the IT department
we have requested Camtasia Studio, a
screen recording program that permits us to
record our Power Point lectures with our
own voiced-over explanation of the notes.
03/05/2012 6:45 PM
Measure:
Getting proper Safety Training at least once
a year FY 2011-2012.
Standard and Baseline:
N/A
Provide adequate service to EPCC districtwide.
Task Name:
N/A
Budget Impact:
No Funding Needed
Measure:
Review website of NW Biology faculty for
Camtasia recorded lectures.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Expect 50% of our lectures to be available
as Camtasia files by the end of 2010.
Baseline: Currently, <1% of our audio
lectures are available online.
Measure:
- Increase the number of students enrolling
in STEM courses
- Increase the number of students
completing AS such as in Biology,
Chemistry and
Health Related degrees such as Nursing.
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Objectives
We can post these audio lectures to the
web for our students to listen to at their
leisure. Our five year plan is to use these
recording to set-up a hybrid online lecture/
face-to-face lab section for each of the most
in demand courses in biology. Biol 1406,
1407, 1408, 2401, and 2402. Our shorter
term goal for the next academic year is to
make 50% of our lectures in face-to-face
class available to the students online.
Planning Year(s):
2009 - 2010
Expected Completion Date:
08/31/2010
Objective Status:
In Progress
Budget Account Number:
11000-55333
Person(s) Responsible:
Sandra Perez
Planning - Biology - NW - NW Biology
Online Wimba Recordings (2010-2011) Expand the College's technological
capabilities. The two full time Biology
faculty, Hilda Taylor and Sandra Perez, will
become trained on the new standard EPCC
program for recording lectures. Our goal is
to complement the PowerPoint lectures we
already make available to students online
through the smart start system and through
our own web pages. Ultimately, we hope to
offer hybrid sections of our Biology classes.
Planning Year(s):
2010 - 2011
Objective Status:
In Progress
Budget Account Number:
11000-55333
Person(s) Responsible:
03/05/2012 6:45 PM
Measures & Standards and Baselines /
Strategies
Data Source for Measure:
Enrollment Data
Standard and Baseline:
-
Results
Action & Follow-Up
Task Name:
Camtasia Software
Task Description:
We have requested the Camtasia software
and Logitech microphone/earphone head
sets from the IT Committee as part of the
spring semester software and computer
peripherals request process. Using the IT
budget?
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Measure:
Review website of NW Biology faculty for
recorded lectures.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Expect 25-50% of our lectures to be
available as recorded lectures by the end of
2010. Baseline: Currently, <1% of our
recorded lectures are available online.
Task Name:
Training on the Blackboard and Wimba
Systems
Task Description:
We will be receiving training on the
Blackboard and Wimba Systems, which are
the standard software packages used at
EPCC for Distance Education. Wimba will
be used to record our lectures in lieu of
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Objectives
Hilda Taylor/Sandra Perez
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
Camtasia as funding for this program, which
we proposed using last year, was not
available. Sandra Perez has already
completed training on the Blackboard
System which is a prerequisite for receiving
training on the Wimba system. Andy
Lawrence from Distance Education will be
training her on the Wimba system in the
coming months. Hilda Taylor will work
closely with Sandra Perez in order to also
complete her training. We plan to practice
the recording process with our classes
during the summer semester of 2010 and be
ready to record more of our lectures during
the Fall of 2010.
Budget Impact:
No Funding Needed
Planning - Biology - NW - New BIOL/CHEM
Lab (2010 - 2011). - The Biology
Department at the Northwest campus was
awarded the College Cost Reduction and
Access Act (CCRAA) Grant. This funding
will support its STEM Programs and will
further enhance the addition of a new
Biology/Chemistry Lab, renovate the
existing Prep Room and existing
Biology/Chemistry Lab.
Planning Year(s):
2010 - 2011
Expected Completion Date:
05/31/2011
Actual Completion Date:
08/12/2011
Objective Status:
Met
Budget Account Number:
1100055333
Person(s) Responsible:
Hilda S. Taylor
03/05/2012 6:45 PM
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Objectives
Planning - Biology - NW - SMARTBIOL/CHEM Lab (2010 - 2011). - The
CCRAA Grant will make it possible for the
Northwest campus to add a new
Biology/Chemistry lab C223, renovate the
original Biology Lab C229, and make the
necessary adaptations and renovations to
the existing Biology Prep room C230 in
order to offer Microorganisms and Disease
and Chemistry courses.
Planning Year(s):
2010 - 2011
Expected Completion Date:
05/30/2011
Actual Completion Date:
09/29/2011
Objective Status:
Met
Budget Account Number:
11000-55333
Person(s) Responsible:
Hilda S. Taylor
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
Task Name:
Make New BIOL/CHEM Lab a SMART State
of the Art LAB
Task Description:
The funding from the CCRAA Grant has
made it possible for the BIOLOGY and
CHEMISTRY departments at the Northwest
campus to purchase state of the art
electronic equipment such as: computers for
students in labs C229 and C223; purchase
projecting electronic microscopes for each
lab; 3-D projectors and 3D software; and all
the necessary models, videos, and lab
supplies required to teach the courses
indicated above.
Funding Justification:
The addition of this new lab will permit the
increase of the number of courses we offer
at the Northwest campus during the spring,
fall and summer 2010 semesters and thus
increase the number of students enrolled in
Science Majors and Non-Science Majors
courses. The CCRAA Grant will allow the
Northwest Biology Department to added
Microorganisms and Disease BIOL 2420
and Chemistry 1407 and 1411courses. This
funding will also allow us to increase the
number of classes offered in BIOL 1406,
BIOL 2401, and BIOL 2402.
Budget Impact:
Rollover/Maintain Current Funding
Planning - Biology - NW - Open Walkway to
BIOL/CHEM Prep Room (2011 - 2012). The BIOL/CHEM Prep Room could only be
accessed through the BIOL/CHEM labs
C229 and C223. The lack of a walkway to
03/05/2012 6:45 PM
Measure:
A survey will be conducted at the end of the
spring 2012 semester among the
Biology/Chemistry Faculty to determine
whether the walkway has had a positive or a
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Measures & Standards and Baselines /
Strategies
the prep room forced biology and chemistry negative effect on their lecture or laboratory
instructors as well as pick-up and drop-off of sessions.
specimens and supplies to interrupt ongoing Data Source for Measure:
lectures or laboratory sessions. This
Survey Data
problem would be solved if current small
Standard and Baseline:
office space C227 is converted into a
No Walkway to the BIOL/CHEM Preproom
walkway into the prep-room.
resulted in continuous interruptions.
Walkway to the BIOL/CHEM Preproom
Planning Year(s):
completely eliminated the interruptions to
2011 - 2012
lecture and laboratory sessions
Expected Completion Date:
Objectives
Results
Action & Follow-Up
02/04/2012
Actual Completion Date:
02/14/2012
Objective Status:
Met
Budget Account Number:
11000-55333
Person(s) Responsible:
Hilda S. Taylor
Planning - Biology - NW - Full Time
Chemistry Position (2012 - 2013). - Meet
the demands of students for Chemistry
1407 - Non-Science Majors and Chemistry
1411 for Science Majors classes.
Planning Year(s):
2012 - 2013
Expected Completion Date:
02/15/2012
Objective Status:
New
Budget Account Number:
11000-5533
Person(s) Responsible:
Hilda S. Taylor
Task Name:
Hire a Full-Time Chemistry Instructor
Task Description:
A Full-Time Chemistry Instructor at the NWC
will allow students who attend this campus to
take the chemistry course at NW rather than
having to drive from one campus to other
distant campuses.
Funding Justification:
The Chemistry Department at the Northwest
Campus needs a Full-Time Chemistry
Instructor. The NW first offered a chemistry
class in Spring 2011. Now, Spring 2012
have increased to 4 chemistry classes, 2
CHEM 1407 Non-Science Majors and 2
CHEM 1411 for Science Majors.
Budget Impact:
Additional/New Funding Required
Planning - Biology - NW - Add Chemistry
and Microbiology Classes (2012 - 2013). 03/05/2012 6:45 PM
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Objectives
The BIOL/CHEM Departments need to add
more Chemistry and Microbiology classes
to meet student demand for this courses.
Planning Year(s):
2012 - 2013
Expected Completion Date:
08/18/2012
Actual Completion Date:
01/13/2013
Objective Status:
New
Budget Account Number:
11000-55333
Person(s) Responsible:
Hilda S. Taylor
Planning - Biology - TM - Biology
Laboratories Renovation and Installation
(2010-2011) - Biology laboratories
renovation and installation of equipment
security devices.
Planning Year(s):
2010 - 2011
Objective Status:
New
Budget Account Number:
11000-55331
Person(s) Responsible:
Dr. Maria Alvarez
Measures & Standards and Baselines /
Results
Strategies
Measure:
The rate with which both of these courses
fill-up during registration indicate that there
is an increasing demand for these courses.
The number of classes that
Data Source for Measure:
Enrollment Data
Standard and Baseline:
Spring 2012 - NW is offered 2 CHEM 1407
and 1 CHEM 1411 classes. Both of these
courses made very early during registration,
so it was necessary to add an additional
CHEM 1411 class. The Mirobiology BIOL
2420 classes are among the first courses to
close during registration. Thus, it is
necessary to consider adding a 4th BIOL
2420 class next Spring 2013.
Action & Follow-Up
Measure:
Laboratories renovated.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Completion within the year. Baseline:
Outdated (kitchen- top grade, small sinks.)
Unsafe (facing wall no biosafety hood), and
inappropriate laboratory facilities.
Task Name:
Renovate and Install
Task Description:
Renovate labs and install security devices in
rooms 1535 and 1540.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Planning - Biology - VV - Replace
03/05/2012 6:45 PM
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Objectives
Dissecting Microscopes (2010-2011) Upgrade the equipment utilized by the
General Biology classes.
Planning Year(s):
2010 - 2011
Actual Completion Date:
03/10/2010
Objective Status:
Not Met
Budget Account Number:
11000-55330
Person(s) Responsible:
Glenda Hill
Measures & Standards and Baselines /
Strategies
Measure:
Increase the number of dissection
microscopes available for BIOL 1407 and
BIOL 1407 students. (This equipment could
also be used in our non-majors course
1408).
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Curriculum will be improved by providing the
Freshman Biology classes access to this
equipment. Baseline: Currently the
dissecting microscopes we have are more
than twenty years old and we do not have
enough for one lab section. This causes
problems since at Valle Verde many times
we have 1406/1407 labs running
concurrently.
Results
Action & Follow-Up
12/05/2011 - Not met. The Biology department at
VV has decided to change the lab curriculum to
one that is more inquiry-bases and for this reason
this equipment need has been temporarily tabled.
Progress:
Satisfactory
Action Plan Status:
2 - Action Plan Documented
Task Name:
Purchase
Task Description:
Purchase 16 new dissecting.
Budget Impact:
Additional/New Funding Required
Projected Cost:
3184.0000
Planning - Biology - VV - Equipment for
Microbiology Laboratories (2010-2011) Obtain the equipment necessary for our
Microbiology laboratories.
Planning Year(s):
2010 - 2011
Actual Completion Date:
03/10/2010
Objective Status:
Met
Budget Account Number:
11000-55330
03/05/2012 6:45 PM
Measure:
Our Microbiology labs at present do not
possess an appropriate microbiological
freezer or refrigerator which is needed to
maintain certain cultures and is also needed
for some experiments. Bacti-Cinerators are
needed to sterilize inoculating loops that
students use for their experiments and to
transfer cultures. The equipment is needed
to update our microbiology labs and to meet
the needs of our expanding Micro. Program.
Data Source for Measure:
Department/Area Report
12/05/2011 - Met.
Progress:
Satisfactory
Action Plan Status:
0 - No Action Plan Necessary
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Objectives
Person(s) Responsible:
Glenda Hill
Measures & Standards and Baselines /
Results
Strategies
Standard and Baseline:
The equipment that the Biology department
wishes to purchase will provide students with
access to appropriate lab equipment in their
Microbiology classes. The equipment is safer
to use and by up-grading our lab equipment
in the future, we hope to be able to provide
students enrolled in other Biology course
with the ability to do research activities. (The
equipment could also be used to reach
Research Techniques) Baseline: The
equipment will bring our Micro. Prep. Area
current as for as equipment is concerned.
Action & Follow-Up
Task Name:
Purchase Bacti-Cinerators
Task Description:
Purchase 16 Bacti-Cinerators, one undercabinet freezer and one microbiology
refrigerator.
Budget Impact:
Additional/New Funding Required
Projected Cost:
15954.0000
Planning - Border Health Clinic - Preventive
health (2012-2013) - To promote and
practice preventive health services in the
fields of dental, sonography, and physical
therapy programs.
Planning Year(s):
2012 - 2013
Expected Completion Date:
09/01/2012
Actual Completion Date:
08/31/2013
Objective Status:
In Progress
Budget Account Number:
11000-55155
Person(s) Responsible:
03/05/2012 6:45 PM
Measure:
Trying to address the patients oral health by
completing scaling and cleaning services for
teeth, accessing sonography tests if needed,
and reducing falls risk in older patients
Data Source for Measure:
Unit Review
Task Name:
Address medical needs of those needing it.
Task Description:
100% Address of patients medical needs
Funding Justification:
Buy medical supplies
Budget Impact:
Rollover/Maintain Current Funding
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Objectives
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
souraya hajjar and other coordinators
Planning - Border Health Clinic - Clinical
practice for health career students (20122013) - To provide clinicals for dental,
sonography, and physical therapy assistant
students in the clinical fields.
Planning Year(s):
2012 - 2013
Expected Completion Date:
09/01/2012
Actual Completion Date:
08/31/2013
Objective Status:
In Progress
Budget Account Number:
11000-55155
Person(s) Responsible:
souraya hajjar etc
Measure:
To check how many students would pass
the clinicals.
Data Source for Measure:
Institutional Research Data
Standard and Baseline:
Passing
Planning - Budget Office - Set-up Record
Retention Schedule (2009-2010) - Set-up
record retention schedule to maintain
records for required time.
Planning Year(s):
2009 - 2010
Measure:
Less space is used on our shared server.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Currently, we use our own retention
schedule, wanting to be in compliance with
the retention schedule from Records
Management.
Actual Completion Date:
03/06/2009
Objective Status:
Met
Budget Account Number:
11000-73100
Person(s) Responsible:
Jerry Fulton
Planning - Budget Office - Set-Up Archiving
of Records on a Server (2009-2010) - Set03/05/2012 6:45 PM
Task Name:
strategy is that all students would pass the
clinical course.
Budget Impact:
No Funding Needed
11/17/2010 - Saved storage space and it's easier
to retrieve files. Maintain records according to the
retention time table, updating it as necessary.
Progress:
Satisfactory
Action Plan Status:
0 - No Action Plan Necessary
Task Name:
Record Retention Times
Task Description:
Improve record retention times.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Measure:
11/17/2010 - We stored our files from our
Storage space and paperwork was reduced.
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Objectives
up archiving of records on a server to
reduce storage space and paper waste.
Planning Year(s):
2009 - 2010
Actual Completion Date:
03/06/2009
Objective Status:
Met
Budget Account Number:
11000-73100
Person(s) Responsible:
Jerry Fulton
Planning - Budget Office - Automate
Distribution of Budget Form 1's and 2's
(2009-2010) - Improve the method of
distributing Budget Form 1's and 2's by
automating forms.
Planning Year(s):
2009 - 2010
Actual Completion Date:
03/06/2009
Objective Status:
Met
Budget Account Number:
11000-73100
Person(s) Responsible:
Jerry Fulton
Planning - Budget Office - Upload Budget
Into Banner (2009-2012) - Investigate the
use of spreadsheet budgeting to upload the
budget into Banner by creating a more
03/05/2012 6:45 PM
Measures & Standards and Baselines /
Strategies
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Baseline: Currently, we are maintaining a
hard copy. Hoping to easily retrieve
information.
Results
Action & Follow-Up
computer on our server saving us time, space and
paper.
Progress:
Satisfactory
Action Plan Status:
0 - No Action Plan Necessary
Task Name:
Maintain Information in Folders
Task Description:
Set-up folders to maintain information faster
and easier.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Measure:
Changed from manually sending information
out to using electronic mail.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Baseline: We manually send out hard
copies. Improve the distribution of requests
and Budget Form 1's and 2's.
11/17/2010 - Staff sends the Budget Form 1's and
2's by email. It saves time, paper and money. We
had a big savings for 2nd and 3rd requests.
Progress:
Satisfactory
Action Plan Status:
0 - No Action Plan Necessary
Task Name:
Reduction of Paper Usage
Task Description:
This will save time and reduce paper usage.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Measure:
Work with Information Technology
department to devise a way to upload the
budget into Banner automatically.
02/23/2012 - Even though we have improved and
become more efficient in the method of uploading
the budget, we continue to look for ways to
improve the process.
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Objectives
Measures & Standards and Baselines /
Strategies
Results
efficient method of uploading the budget
into the budget module.
Planning Year(s):
2009 - 2010
2010 - 2011
2011 - 2012
2012 - 2013
Expected Completion Date:
08/31/2012
Objective Status:
In Progress
Budget Account Number:
11000-73100
Person(s) Responsible:
Jerry Fulton
Progress:
Data Source for Measure:
Satisfactory
Department/Area Report
Action Plan Status:
Standard and Baseline:
1 - Action Plan Needed
Baseline: We currently input the budget into
Banner manually. This project will probably
do three quarters of the total budget, but it
will be an improvement of having to manually
input all data.
Planning - Budget Office - Expansion of the
Budget Office (2009-2012) - Expand the
Budget Office to provide ample working
space and a conference room for training
purposes.
Planning Year(s):
2009 - 2010
2010 - 2011
2011 - 2012
Measure:
Meetings between the Budget Director and
members of physical plant and external
contractors are taking place to plan out
remodeling.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Baseline: We do not have sufficient working
space. We hope to improve working
conditions.
Actual Completion Date:
11/28/2011
Objective Status:
Met
Budget Account Number:
11000-73100
Person(s) Responsible:
Jerry Fulton
03/05/2012 6:45 PM
Action & Follow-Up
Task Name:
Work with the IT Department
Task Description:
Work with the Information Technology
Department on developing a way of
uploading spreadsheets into Banner by
finding a software that has this capability.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
11/28/2011 - External contractors completed
remodeling.
Progress:
Satisfactory
Action Plan Status:
0 - No Action Plan Necessary
Task Name:
Expansion of Office Area
Task Description:
The expansion will allow us to do training in
our conference room and ease the over
crowdedness.
Budget Impact:
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Objectives
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
No Funding Needed
Projected Cost:
0.0000
Planning - Budget Office - Develop Reports
to Analyze Expenditures (2010-2011) - Use
Argos to generate the reports to analyze
expenditures .
Planning Year(s):
2010 - 2011
Actual Completion Date:
03/05/2010
Objective Status:
Met
Budget Account Number:
11000-73100
Person(s) Responsible:
Jerry Fulton
Measure:
Generate reports that are easy to create and
simple to use.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Baseline: Microsoft Access reports require a
programmer to write them. We hope to
create reports with multi functions.
08/31/2011 - Created an Argos report to easily
identify employees that have access to the
different orgs, have access to create requisitions,
and helps maintain the approval queues.
Created report to identify employee by ID number
and group.
Budgets were separated for 11000 and 13000
funds.
Progress:
Satisfactory
Action Plan Status:
0 - No Action Plan Necessary
Task Name:
Network
Task Description:
Network at the SunGard Summit to find out
how other people are using Argos. Also use
ListServ.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Planning - Budget Office - Investigate the
use of Self-Service Budgeting (2010-2012) Have Budget Heads input their budget(s)
into Banner.
Planning Year(s):
2010 - 2011
2011 - 2012
Expected Completion Date:
08/31/2012
03/05/2012 6:45 PM
Measure:
Complete the evaluation for 2011-2012
budget.
Data Source for Measure:
Budget Data
Standard and Baseline:
Baseline: Budget Heads provide the budget,
President and VP's approve it and we input
the data into Banner. Hope to reduce the
time to input the budget into Banner.
08/31/2012 - We are still looking at how we can
use self-service budgeting. We got some ideas,
but we need to change our set-up to implement
them.
Progress:
Satisfactory
Action Plan Status:
1 - Action Plan Needed
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Objectives
Objective Status:
In Progress
Budget Account Number:
11000-73100
Person(s) Responsible:
Jerry Fulton
Measures & Standards and Baselines /
Strategies
Action & Follow-Up
Task Name:
Network
Task Description:
Network at the SunGard Summit to find out
how other people are using Argos. Also, use
ListServ.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Planning - Budget Office - Monitor Inactive
Funds and Orgs (2011-2012) - Work with
Information Technology Department to
identify, delete and monitor all funds and
orgs that are inactive in the approval queue
routing screens.
Planning Year(s):
2011 - 2012
Expected Completion Date:
08/31/2012
Objective Status:
New
Budget Account Number:
11000-73100
Person(s) Responsible:
Jerry Fulton
Measure:
The maintenance queue is running
smoother.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Baseline: The maintenance queue is slow
because of inactive funds and orgs
accumulated over the years. The
maintenance queue should run quicker.
Planning - Budget Office - Reduce Size of
Budget Book (2011-2012) - Plan a way to
reduce the number of pages (average size
is about 900 pages) of the Budget Book by
using spreadsheets and summary totals.
Planning Year(s):
2011 - 2012
Measure:
The number of pages in the Budget Book
will be less.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Baseline: In the largest section of the
03/05/2012 6:45 PM
Results
Task Name:
Remove inactive personnel on a timely
basis.
Task Description:
Make sure that IT receives the separations
on inactive personnel.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
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Objectives
Expected Completion Date:
08/31/2012
Objective Status:
New
Budget Account Number:
11000-73100
Person(s) Responsible:
Jerry Fulton
Planning - Budget Office - Correct Program
Codes of Positions (2011-2012) - Correct
program codes of positions in institutional
accounts and self-supporting programs in
order to generate reports reflecting correct
information.
Planning Year(s):
2011 - 2012
Actual Completion Date:
02/20/2012
Objective Status:
Met
Budget Account Number:
11000-73100
Person(s) Responsible:
Jerry Fulton
03/05/2012 6:45 PM
Measures & Standards and Baselines /
Strategies
Budget Book, expenditures are listed by
account, while the adopted budget for two
years are listed by pool. Making the
expenditure column consistent with the
adopted budget columns (listed by pool)
would reduce the number of pages in the
Budget Book.
Results
Action & Follow-Up
Task Name:
Eliminate the details by summarizing the
expenditures.
Task Description:
Summarize the expenditures in groups i.e.
salary and wages and supplies.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Measure:
Run an exemption report from Argos that
shows difference between the program code
that is manually input and the program code
that is in Banner. A list is generated and
given to Human Resources.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Baseline: The Accounting Department was
processing a journal entry every month to
correct program codes. Working with
Human Resources to make corrections in
Banner.
03/01/2012 - A total of 160 positions were
corrected after the review.
Progress:
Satisfactory
Action Plan Status:
0 - No Action Plan Necessary
Task Name:
Run Argos Report
Task Description:
Periodically, generate exemption report from
Argos to get list of errors. Have HR
department make corrections.
Budget Impact:
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Objectives
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
No Funding Needed
Projected Cost:
0.0000
Planning - Budget Office - Review Full and
Part-Time Faculty Salaries (2011-2012) Review full-time and part-time faculty
salaries for several semesters to determine
which areas have incorrect account
numbers.
Planning Year(s):
2011 - 2012
Expected Completion Date:
05/31/2012
Objective Status:
In Progress
Budget Account Number:
11000-73100
Person(s) Responsible:
Jerry Fulton
Measure:
Run Argos reports and prepare
spreadsheets to compare differences in
expenditures.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Baseline: Manually reviewed FAAF's
(Faculty Assignment/Action Forms) and
PAR's (Personnel Action Records) for
accuracy of information.
Planning - Budget Office - Analysis of
Expenditures (2012-2013) - Begin ongoing
analysis of all expenditures on a quarterly
basis.
Planning Year(s):
2012 - 2013
Expected Completion Date:
08/30/2013
Objective Status:
New
Measure:
Less concerns from auditors.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Baseline: During the yearly audit, the
auditors have many questions regarding
expenditures. Hoping to resolve many of the
questionable expenses.
03/05/2012 6:45 PM
03/01/2012 - After the review was done, the
analysis showed FAAF's were done incorrectly in
the Dean's Offices.
Progress:
Satisfactory
Action Plan Status:
0 - No Action Plan Necessary
Standard: Run reports and have the correct
information.
Task Name:
Review and Correct Salaries
Task Description:
Review and correct salaries by running
Argos reports and preparing spreadsheets to
compare differences in expenditures.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
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Objectives
Budget Account Number:
11000-73100
Person(s) Responsible:
New director
Measures & Standards and Baselines /
Strategies
Action & Follow-Up
Task Name:
Analyze Expenditures
Task Description:
Analyze expenditures by dividing up the
questions between the Budget Director and
the two Budget Analysts.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Planning - Budget Office - Review Budgets
and Expenditures (2011-2012) - Review
budgets and expenditures on a monthly
basis, research discrepancies, and report
findings to the accountant for correction.
Planning Year(s):
2011 - 2012
Expected Completion Date:
08/31/2012
Objective Status:
In Progress
Budget Account Number:
11000-73100
Person(s) Responsible:
Jerry Fulton
Measure:
When Banner reports are run, orgs/funds
with expenditures have a budget.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Baseline: Currently, the accountant
processes journal entries monthly to correct
errors. Make budget heads and staff aware
of the problems and have less recurring
errors reflected on reports.
Planning - Budget Office - Report of
Fundable Operating Expenses (2011-2012)
- Created a report in Argos to separate
expenditures by program code and
categories to facilitate the Report of
Fundable Operating Expenses (RFOE).
Measure:
By comparing the previous years' report to
the current figures.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Baseline: Manually collect data from
03/05/2012 6:45 PM
Results
Task Name:
Identify Errors
Task Description:
Research and identify errors before closing
so that they can be corrected before closing.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
11/14/2011 - By working with Information
Technology, the Argos report that was created,
was used in preparing the Report of Fundable
Operating Expenses (RFOE).
Progress:
Satisfactory
Action Plan Status:
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Objectives
Planning Year(s):
2011 - 2012
Actual Completion Date:
11/14/2011
Objective Status:
Met
Budget Account Number:
11000-73100
Person(s) Responsible:
Jerry Fulton
Planning - Business Management - NW Improve Retention, Graduation and
Completion Rates (2009-2010) - 1.3 Recruit
and retain quality faculty; 1.4 develop,
assess and maintain relevant curriculum;
1.5 provide and support innovative
technologies; 1.6 provide quality
instructional support.
Planning Year(s):
2009 - 2010
Actual Completion Date:
03/05/2009
Objective Status:
New
Budget Account Number:
11000-55233
Person(s) Responsible:
Debbie Luna
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
0 - No Action Plan Necessary
different sources and use spreadsheets.
Computerize it to have a more accurate
report.
Task Name:
Run Argos Report
Task Description:
Run Argos report to facilitate the RFOE.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Measure:
1.3 Work closely with district wide faculty to
maintain high standards & quality instructors
(adjuncts).
Data Source for Measure:
Department/Area Report
Standard and Baseline:
1.5 Continue to increase new innovations
and ideas to keep students interested.
Baseline: 1.5 Promote a variety of
instructional deliveries.
Task Name:
Promote Program
Task Description:
Work with students and faculty to promote
program.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Planning - Business Management - NW Improve Retention, Graduation and
Completion Rates (2012 - 2013). - 1.3
recruit and retain quality faculty; 1.5 provide
and support innovative technologies.
03/05/2012 6:45 PM
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Objectives
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
Planning Year(s):
2012 - 2013
Expected Completion Date:
08/31/2013
Objective Status:
New
Budget Account Number:
1100055233
Person(s) Responsible:
Debbie Luna
Planning - Business Management - NW Online Offerings - To increase the online
offerings.
Planning Year(s):
2012 - 2013
Expected Completion Date:
08/31/2013
Objective Status:
In Progress
Budget Account Number:
1100055233
Person(s) Responsible:
Debbie Luna
Planning - Business Management - RG Improve Fill-Rate in BMGT and BCIS (20092010) - To increase enrollment in the
Business Management and Business
Computer Information Systems Courses.
Planning Year(s):
2009 - 2010
Actual Completion Date:
02/27/2009
Objective Status:
New
Budget Account Number:
11000-55232
Person(s) Responsible:
Lee Cannell
03/05/2012 6:45 PM
Measure:
Fill-rates increases in each of these two
courses at the Rio Grande Campus.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
At least 5% increase in each of the two
courses. Baseline: Current fill-rate is
approximately 70 percent.
Task Name:
Scheduling of Courses
Task Description:
Better scheduling of courses will be
addressed. It has been determined that
optimal course scheduling time for these
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Objectives
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
courses is 9 a.m.- 12 p.m. Every attempt to
schedule during these timeframes for Fall
and Spring will be made. The coordinator is
working toward an AGCM designation to
ensure transferrability. Once this
designation is achieved, it will assist in
further marketing effort to students.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Planning - Business Management - RG Business Program Course Expansion
Research (2009-2010) - Conducted
research to expand business program to
include insurance option.
Planning Year(s):
2009 - 2010
Actual Completion Date:
02/27/2009
Objective Status:
Not Met
Budget Account Number:
11000-55232
Person(s) Responsible:
Lee Cannell
Planning - Business Management - RG Articulation Agreement (2009-2010) Develop and Implement Articulation
Agreement between EPCC & UTEP &
03/05/2012 6:45 PM
Measure:
Research will be conducted and options
presented.
Data Source for Measure:
Institutional Research Data
Standard and Baseline:
Present options as a result of research to the
Business Advisory Committee in the Fall
2009. Baseline: No current Insurance
option or courses exist under Business in the
District.
07/05/2011 - New Faculty was hired to facilitate
process. Continue to review expansion of
program.
Progress:
Unsatisfactory
Action Plan Status:
0 - No Action Plan Necessary
Task Name:
Insurance Industry
Task Description:
Meet with industry representatives. Include
Insurance industry on the Business Advisory
Committee and conduct analysis of
workforce demand.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Measure:
Articulation agreement developed and
signed.
Data Source for Measure:
07/05/2011 - Agreement was signed by both
EPCC and UTEP fall 2009. New AS in
Business/Accounting was developed.
Progress:
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Objectives
NMSU for Business Management.
Planning Year(s):
2009 - 2010
Actual Completion Date:
02/27/2009
Objective Status:
Met
Budget Account Number:
11000-55232
Person(s) Responsible:
Lee Cannell
Planning - Business Management - RG Accounting Fill-Rate Maintenance (20092010) - Maintain Accounting Fill-Rate.
Planning Year(s):
2009 - 2010
Actual Completion Date:
02/27/2009
Objective Status:
Not Met
Budget Account Number:
11000-55232
Person(s) Responsible:
Lee Cannell
Planning - Business Management - RG Transfer ACGE Prefix for Bus Stat Course
03/05/2012 6:45 PM
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
Satisfactory
Department/Area Report
Action Plan Status:
Standard and Baseline:
0 - No Action Plan Necessary
Successful signing between the parties
(EPCC, UTEP & NMSU). Baseline: There is
no current articulatlion agreement between
the entities.
Task Name:
Signing to Take Place in Fall 2009
Task Description:
Work will continue on this endeavor and it is
expected that the agreement will meet the
expectation of the parties with a signing to
take place in Fall 2009.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Measure:
Current fill-rate will be met or exceeded.
Data Source for Measure:
Program Review Data
Standard and Baseline:
Current standard is 75%. Baseline: At least
75%.
07/05/2011 - Fill rate decreased. Continue to
review schedule-cancelled section with least
enrollment.
Progress:
Unsatisfactory
Action Plan Status:
0 - No Action Plan Necessary
Task Name:
Maintain Enrollment
Task Description:
Continue work toward optimal scheduling of
courses and articulation work overall to
maintain enrollment.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Measure:
Approval of new course.
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Page 109 of 717
(2010-2011) - To improve transferability of
stat course.
Planning Year(s):
2010 - 2011
Measures & Standards and Baselines /
Strategies
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Approval. Baseline: No such course.
Actual Completion Date:
03/08/2010
Objective Status:
New
Budget Account Number:
11000-55232
Person(s) Responsible:
Lee Cannell
Task Name:
Unique Course
Task Description:
Apply to state for unique needs course.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Planning - Business Management - RG - Fill
Rate for Business Courses (2010-2011) To improve fill rate.
Planning Year(s):
2010 - 2011
Measure:
5% improvement.
Data Source for Measure:
Program Review Data
Standard and Baseline:
75%, 80% full. Baseline: 62%.
Objectives
Actual Completion Date:
03/08/2010
Objective Status:
New
Budget Account Number:
11000-55232
Person(s) Responsible:
Lee Cannell
Planning - Business Management - VV Student Success (2009-2010) - Increase
student success rate.
Planning Year(s):
2009 - 2010
Actual Completion Date:
03/05/2009
Objective Status:
New
Budget Account Number:
03/05/2012 6:45 PM
Results
Action & Follow-Up
Task Name:
Courses Offered
Task Description:
Monitor courses offered-cancel low sections.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Measure:
Student Success rate will be 90% as
reported in the Program Review Report.
Data Source for Measure:
Program Review Data
Standard and Baseline:
Standard is 90%. Baseline: Business
Management is currently at 80%.
11/19/2010 - Standard was 90%. Acheived 89%.
Progress:
Unsatisfactory
Action Plan Status:
0 - No Action Plan Necessary
Task Name:
Create a Database
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Objectives
11000-55235
Person(s) Responsible:
Becky Hancock
Planning - Business Management - VV Increase Class Fill Rate (2010-2011) Increase class fill rate to 66% district-wide.
Planning Year(s):
2010 - 2011
Actual Completion Date:
02/20/2010
Objective Status:
Met
Budget Account Number:
11000-55235
Person(s) Responsible:
Becky Hancock
Planning - Career Services - Professional
Job Shadowing Program (2009 - 2010). Partner with various institutions that focus
on different careers to develop a strong Job
Shadowing program for all students.
Planning Year(s):
2009 - 2010
Expected Completion Date:
08/31/2010
Actual Completion Date:
08/31/2010
Objective Status:
Met
03/05/2012 6:45 PM
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
Task Description:
Create a database with all students
addresses. Students will be asked to fill out
a form in their final class with
current/permanent contact information.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Measure:
Class fill rate provided by program review
report.
Data Source for Measure:
Program Review Data
Standard and Baseline:
Class fill rate currently at 63%.
09/19/2011 - Class fill rate currently at 69% per
the 2010-2011 program review report for business.
Progress:
Satisfactory
Action Plan Status:
0 - No Action Plan Necessary
Task Name:
Offer Less Classes
Task Description:
Offer less classes, better times.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Measure:
Identify and create the number of
partnerships with different employers,
institutions, and professionals in the area to
provide many job shadowing
opportunities to students
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Create 10 different shadowing sites by mid
fiscal year 2009-2010
No standard program existed
02/23/2011 - Created 10 sites to send students for
job shadowing purposes
Progress:
Satisfactory
Action Plan Status:
0 - No Action Plan Necessary
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Objectives
Budget Account Number:
11000-64003
Person(s) Responsible:
Carla Cardoza
Planning - Career Services - Student
Career Ambassador Program (2009-2010) Involve students from different areas of
studies to act as Career Ambassadors and
disseminate informationt about the
importance of career planning and
professional
growth.
Planning Year(s):
2009 - 2010
Expected Completion Date:
08/31/2010
Actual Completion Date:
08/31/2010
Objective Status:
Not Met
Budget Account Number:
11000-64003
Person(s) Responsible:
Carla Cardoza
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
Task Name:
Met with various employers
Task Description:
Meet with various employers and area
professionals to plan and create a Job
Shadowing Program that assists students
with their career plans.
Budget Impact:
No Funding Needed
Measure:
Establish a Student Career Ambassador
Program (SCAP) that will be a collaborative
effort between Career Services and all areas
of studies in the college. SCAPs will provide
career exploration, career advising, and
career development assistance to
students at a peer-to-peer level. SCAPs will
be trained to assist with student outreach
and to promote the importance of early and
continuous career planning
and preparation. All SCAPs will need to
have knowledge about their respective
college and know what employers in their
area are looking for.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Have at least one student career
ambassador per area of study Ex: One
Health Career Ambassador working with the
Health area to promote Health Science
careers.
Task Name:
Develop criteria and process for Career
Ambassadors
Task Description:
Develop a manual describing criteria and
procedures for program.
03/05/2012 6:45 PM
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Objectives
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
03/28/2011 - Career Cafe was developed in Valle
Verde campus; plans are underway to continue at
RG, TM, MdP, and NW
Progress:
Satisfactory
Action Plan Status:
3 - Follow-Up Documented
05/31/2011 - Will start with next
campus on April 2011
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Task Name:
Hire students as Career Ambassadors
Task Description:
Initiate a conversation with Deans from all
areas of study to design plan and
needs. Identify various funding sources -existing and external (for example worktudy
and STS).
Budget Impact:
Additional/New Funding Required
Projected Cost:
50000.0000
Funding Justification:
Hire at least 10 students at 15 hours per
week. No funded and structured program
exists yet. A pilot program was done in the
Fall 2008 in partnership with the Service
Learning program. Ten (10) students from
various courses in the college volunteered
20 hours a semester.
Planning - Career Services - Establish a
Career Café (2009-2010) - Develop a
welcoming area for students to check the
latest information and materials about
careers and the workplace.
Planning Year(s):
2009 - 2010
Expected Completion Date:
08/31/2010
Actual Completion Date:
08/31/2010
Objective Status:
Met
Budget Account Number:
03/05/2012 6:45 PM
Measure:
Develop a nice meeting area for students
with an area for laptops, meeting area, and
refreshments. We will start at VV and then
move to the different sites around the
district.
Data Source for Measure:
Unit Review
Standard and Baseline:
Have friendly and modernized layout in
offices which include seating, refreshments
and a new look. Will add TV to display
information about newest trends in careers
and jobs.
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Objectives
11000-64003
Person(s) Responsible:
Carla Cardoza
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
Task Name:
Remodel Career Services Areas with
existing resources
Task Description:
Remodel areas: fresh paint, new furniture
and refreshments to attract and make
students feel welcome.
Budget Impact:
Additional/New Funding Required
Projected Cost:
3000.0000
Funding Justification:
Remodel area to make welcoming and
friendly
Task Name:
Seek partners
Task Description:
Seek sponsors to host refreshments on
monthly basis.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Planning - Career Services - Coop
Education Program Standarization (20092010) - Standarize all coop procedures
across the district.
Planning Year(s):
2009 - 2010
Expected Completion Date:
05/31/2011
Actual Completion Date:
05/31/2011
Objective Status:
In Progress
Budget Account Number:
11000-64003
Person(s) Responsible:
03/05/2012 6:45 PM
Measure:
Work with all areas of studies in the college
that require coop courses and
develop standard criteria and opportunities
in order to make process smoother.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Meet with all Deans and coop coordinators
of each area of study.
Task Name:
Create manual with Coop procedures
Task Description:
Develop manual and forms to partner with all
of Coop courses
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Objectives
Carla Cardoza
Measures & Standards and Baselines /
Strategies
Action & Follow-Up
Budget Impact:
No Funding Needed
Task Name:
Meet with key stakeholders
Task Description:
Will meet with all Deans and coop
coordinators of each area to develop a
standard plan to take care of professional
development offered by Career Services.
Budget Impact:
No Funding Needed
Planning - Career Services - Professional
Employer Panels (2009-2010) - Provide
various panels with professionals and
employers that offer students a
fresh and close perpective on workforce
issues
Planning Year(s):
2009 - 2010
Expected Completion Date:
08/31/2011
Actual Completion Date:
08/31/2011
Objective Status:
In Progress
Budget Account Number:
11000-64003
Person(s) Responsible:
Carla Cardoza
Measure:
Present different panels with different
professional covering various careers and
professions.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Hold at least 1 employer panel per month.
Planning - Career Services - Area of study
Career Fairs/Expos - Mini Fairs (2009-2010)
- Develop and implement mini career fairs
per area of study. Ex. Health Career
Fair/Expo; Law Enforcement Career Fair;
Teacher Career Fair.
Planning Year(s):
2009 - 2010
Expected Completion Date:
Measure:
Develop a number of mini career and job
expos throughout the year with the goal of
presenting diverse career options for our
students.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Host at least 1 mini-career and job expo per
03/05/2012 6:45 PM
Results
Task Name:
Contact different employers and
professionals
Task Description:
Plan various panels with area professionals
to talk to students.
Budget Impact:
No Funding Needed
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Objectives
Measures & Standards and Baselines /
Strategies
08/31/2010
Actual Completion Date:
08/31/2010
Objective Status:
Not Met
Budget Account Number:
11000-64003
Person(s) Responsible:
Carla Cardoza
semester; in addition to Annual Career Expo
and Annual Job Fairs.
Planning - Career Services - College Night Transfer Development (2009-2010) - Host
College Night during the TACRAO College
Day/Night event; and offer EPCC students
the opportunity to
Planning Year(s):
2009 - 2010
Expected Completion Date:
08/31/2011
Actual Completion Date:
08/31/2011
Objective Status:
In Progress
Budget Account Number:
11000-64003
Person(s) Responsible:
Carla Cardoza
Measure:
Partner with TACRAO to bring College Night
week to EPCC
Data Source for Measure:
Unit Review
Standard and Baseline:
Host College Night for transfer students on
Sept 2011
03/05/2012 6:45 PM
Results
Action & Follow-Up
Task Name:
Work with different area of study
departments
Task Description:
Work with different areas of study in the
college to host mini-career and job expos
geared at specific careers.
Budget Impact:
Additional/New Funding Required
Projected Cost:
2000.0000
Funding Justification:
Funding will be utilize to host expos:
publicity, refreshments, and other expenses.
Task Name:
Partner with Admissions and Registrar's
Director to host College Night at EPCC
Task Description:
Partner with Admissions and Registrar's
Director to host College Night at EPCC
Budget Impact:
Additional/New Funding Required
Projected Cost:
2000.0000
Funding Justification:
Funding for logistic purposes: to include
publicity, refreshments, set ups, etc.
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Objectives
Planning - Career Services - Partner with
Student Services Department on Career
Issues (2009-2010) - Increase the number
of partnerships with different departments in
the Student Services Division
Planning Year(s):
2009 - 2010
Expected Completion Date:
08/31/2011
Actual Completion Date:
08/31/2011
Objective Status:
In Progress
Budget Account Number:
11000-64003
Person(s) Responsible:
Carla Cardoza
03/05/2012 6:45 PM
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
Measure:
Career Services will continue to work to
increase partnerships with various
departments to expand and promote
programs with an emphasis in career issues
to include all programs that the department
works with: Transfer, COOP, Career
Planning and Job Placement.
Data Source for Measure:
Unit Review
Standard and Baseline:
Currently Career Services works with GEAR
UP, Finanacial Aid, Center for Students with
Disabilities, Campus Life and Recruitment.
We are in the process of partnering with
Counseling Department.
Task Name:
Develop different plans with various
departments to meet students' needs
Task Description:
Plan and implement different approaches
that will target students' needs in the area of
career development.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Task Name:
Identify the different services that involve
career development
Task Description:
Meet with different department heads and
design and plan services gear at different
audiences with an emphasis in career
development.
Budget Impact:
No Funding Needed
Projected Cost:
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Objectives
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
0.0000
Planning - Career Services - Joint
Articulation/Transfer Update Seminars
(2009-2010) - Host joint articulation/transfer
update seminars with partnering higher
education
institutions that work out of EPCC Transfer
Services area.
Planning Year(s):
2009 - 2010
Expected Completion Date:
05/31/2010
Actual Completion Date:
05/31/2010
Objective Status:
Withdrawn
Budget Account Number:
11000-64003
Person(s) Responsible:
Carla Cardoza
Planning - CE Business Programs - VV Increase the Use of the MOS/MCAS
Testing Center (2009-2010) - Market the
Microsoft Office Certification Testing Center
to both the local business community and
within the El Paso Community College.
Planning Year(s):
2009 - 2010
Actual Completion Date:
02/12/2009
Objective Status:
Met
Budget Account Number:
11000-42601
Person(s) Responsible:
Dee White
03/05/2012 6:45 PM
Measure:
5% increase in students using the Testing
Center to become MOS/MCAS Certified.
Data Source for Measure:
Enrollment Data
Standard and Baseline:
Increase in summer of students by end of
Summer 2010. Baseline: Approximately 20
students a year taking Certification.
10/18/2010 - Marketing was successful. We have
an increase of students taking the MOS/MCAS
exams.
Progress:
Satisfactory
Action Plan Status:
0 - No Action Plan Necessary
Task Name:
MOS and MCAS
Task Description:
Market the fact that we are an Authorized
Testing Center for Microsoft Office
Certification for both MOS and MCAS. Send
Flyers to local businesses, private and
governmental, to include Fort Bliss, Texas
Workforce Commission and Texas
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Objectives
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
Rehabilitation Commission.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Planning - CE Business Programs - VV Hire Additional Instructors (2009-2010) Hire additional instructors for both
management and accounting classes.
Planning Year(s):
2009 - 2010
Expected Completion Date:
08/31/2010
Actual Completion Date:
08/31/2010
Objective Status:
Met
Budget Account Number:
11000-42601
Person(s) Responsible:
Dee White
Measure:
Actively recruit instructors that meet the
qualifications required to teach management
and accounting classes.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Instructors hired. Baseline: On-going. We
need a pool of qualified instructors to meet
the current demand for these classes.
Planning - CE Business Programs - VV Offer More Courses (2009-2010) - Add
more CORE real estate courses to the
current curriculum.
Planning Year(s):
2009 - 2010
Measure:
Need CORE courses added to the
curriculum.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Courses will be added to meet the demand
of agents seeking Brokers Licensure.
Baseline: On-going. Students currently need
210 contact hours to meet the requirement
for salesperson licensure, they need 900
contact hours plus 2 years as an active
Actual Completion Date:
02/12/2009
Objective Status:
Met
Budget Account Number:
12170-73243
03/05/2012 6:45 PM
10/18/2010 - We have 1 new instructor for
management and 2 on a waiting list for
accounting.
Progress:
Satisfactory
Action Plan Status:
0 - No Action Plan Necessary
Task Name:
Recruit Instructors
Task Description:
Work with current faculty to recruit more
instructors. Advertise through various
mediums for instructors.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
10/18/2010 - We have added Real Estate
Marketing and Real Estate Mortgage Lending.
Both classes have been offered once and were
successful.
Progress:
Satisfactory
Action Plan Status:
2 - Action Plan Documented
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Objectives
Person(s) Responsible:
Dee White
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
salesperson to obtain Brokers license. This
can be a combination of both credit and noncredit courses.
Task Name:
Brokers License
Task Description:
Work with instructors to ensure that we offer
courses that can be used toward both
licences. Advise students as to their options
for obtaining hours toward the Brokers
license.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Planning - CE Business Programs - VV Update Microsoft Certification Program
(MCP/MCSE)- (2009-2010) - Update the
courses that are needed to obtain
MCP/MCSE Certification.
Planning Year(s):
2009 - 2010
Actual Completion Date:
02/12/2009
Objective Status:
Met
Budget Account Number:
12195-S12195
Person(s) Responsible:
Dee White
Measure:
Courses updated to cover all 2008
categories.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
All MCP/MCSE courses updated to the 2008
standard. Baseline: Courses are now using
2003 materials.
Task Name:
Work with Instructors
Task Description:
Work with instructors to see that all course
materials are updated and are offered in the
Fall 2009 schedule.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Planning - CE Business Programs - VV Measure:
Re-organize Office Technology Program
Office Technology Program re-organized
(2010-2011) - Assess the most efficient way Data Source for Measure:
03/05/2012 6:45 PM
10/18/2010 - Selected courses have been updated 10/18/2010 - We are going to
thru 2009. We are waiting on updates from
include more updates in our plans
Microsoft to update further classes.
for 2011/12.
Progress:
Satisfactory
Action Plan Status:
1 - Action Plan Needed
10/18/2010 - This is only partially completed. We
are working on further re-organization which we do
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Objectives
Measures & Standards and Baselines /
Strategies
to offer classes in the Office Technology
Program. Redesign the schedule to serve
the students in a manner suited to their
needs, utilizing space and personnel to
maximize efficiency
Planning Year(s):
2010 - 2011
Department/Area Report
Standard and Baseline:
More efficient use of facilities and staff.
Baseline: On-going process results should
be reflected by Spring 2011
Actual Completion Date:
03/09/2010
Objective Status:
In Progress
Budget Account Number:
11000-42204
Person(s) Responsible:
Deirdre White
Planning - CE Business Programs - VV Assess need for new business classes
(2010-2011) - Assess need for new classes
in the business area
Planning Year(s):
2010 - 2011
Actual Completion Date:
03/09/2010
Objective Status:
New
Budget Account Number:
11000-42601
Person(s) Responsible:
Deirdre White
03/05/2012 6:45 PM
Results
Action & Follow-Up
not anticipate completing until Summer, 2011.
Progress:
Satisfactory
Action Plan Status:
1 - Action Plan Needed
10/18/2010 - Further planning is
underway with input from the Vice
President of Workforce, Economic
Development and Continuing
Education. This will be completed
during the 2011/12 planning year.
Task Name:
Rescheduling
Task Description:
Work with current staff on rescheduling times
to offer classes
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Measure:
Research for additional classes that would
enhance the business programs
Data Source for Measure:
Department/Area Report
Standard and Baseline:
New classes are available if they are
deemed necessary. Baseline: On-going
process. New objective for 2010/2011
Task Name:
Classes
Task Description:
Work with instructors to determine what, if
any classes should be added to the current
schedule
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
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Objectives
Planning - CE Business Programs - VV Add more Technology courses (2010-2011)
- To add to and improve current technology
courses (Latest MCSE's, Firewall
Technology, Open Source Telephony, etc.)
Planning Year(s):
2010 - 2011
Actual Completion Date:
03/09/2010
Objective Status:
New
Budget Account Number:
12195- S12195
Person(s) Responsible:
Deirdre White
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
Measure:
New courses added to CE computer
programs
Data Source for Measure:
Department/Area Report
Standard and Baseline:
New courses available for student use.
Baseline: On-going process. New objective
for 2010/2011.
Task Name:
Work with AVI Instructor
Task Description:
Work with AVI instructor to develop and offer
new courses to offer in CE schedule
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Planning - CE Business Programs - VV Offer More CORE Real Estate Classes
(2010-2011) - Offer more CORE real estate
classes so that students have more variety
with which to obtain their license and
continue toward a Broker's license.
Planning Year(s):
2010 - 2011
Measure:
New courses offered.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Courses offered in CE class schedule by
Spring 2011. Baseline: On-going process.
New objective for 2010/2011.
Objective Status:
New
Budget Account Number:
12170-S12170
Person(s) Responsible:
Dee White
Task Name:
Estate Classes
Task Description:
Work with real estate instructors to
determine which CORE real estate classes
would be most beneficial for students.
Budget Impact:
No Funding Needed
Planning - CE Health - RG - Accreditation
03/05/2012 6:45 PM
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Objectives
for Phlebotomy (2009-2010) - Apply for
accreditation with the National Accrediting
Agency for Clinical Laboratoy Sciences.
Planning Year(s):
2009 - 2010
Objective Status:
In Progress
Budget Account Number:
11000-42301
Person(s) Responsible:
Marta de la Fuente
Measures & Standards and Baselines /
Strategies
Measure:
Approval granted with no conditions.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Completion of application and site visit.
Baseline: The program is currently not
accredited by any national organizations.
Results
Action & Follow-Up
10/28/2010 - ongoing
Progress:
Satisfactory
Action Plan Status:
0 - No Action Plan Necessary
Task Name:
Self-Study
Task Description:
Complete self-study. Apply for accreditation.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Planning - CE Health - RG - Maintain
Accreditation with TDLR (2009-2010) - Offer
continuing education courses to meet
licensure requirements for cosmetologists.
Planning Year(s):
2009 - 2010
Actual Completion Date:
02/23/2009
Objective Status:
Met
Budget Account Number:
12287-S12287
Person(s) Responsible:
Marta de la Fuente
Planning - CE Health - RG - Phlebotomy
(2010-2011) - Obtain accreditation from
03/05/2012 6:45 PM
Measure:
Number of courses offered.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Offer at least one course per month.
Baseline: Currently, one course a month is
offered.
10/28/2010 - Reaccredited by TDLR. One course
per month was offered.
Progress:
Satisfactory
Action Plan Status:
0 - No Action Plan Necessary
Task Name:
TDLR Requirements
Task Description:
Keep informed of TDLR requirements, so
appropriate courses can be developed and
offered.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Measure:
Approval granted with no conditions.
10/07/2011 - Still in process
Progress:
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Objectives
NCCALS for the Phlebotomy course.
Planning Year(s):
2010 - 2011
Actual Completion Date:
03/08/2010
Objective Status:
In Progress
Budget Account Number:
11000-42301
Person(s) Responsible:
Marta de la Fuente
Planning - CE Health - RG - Nail Tech
(2010-2011) - Increase Enrollment
Planning Year(s):
2010 - 2011
Actual Completion Date:
03/08/2010
Objective Status:
Met
Budget Account Number:
12287-S12287
Person(s) Responsible:
Marta de la Fuente
Planning - CE Health - RG - Nail Tech
(2011-2012) - Increase enrollment
Planning Year(s):
2011 - 2012
Expected Completion Date:
08/31/2012
Objective Status:
03/05/2012 6:45 PM
Measures & Standards and Baselines /
Strategies
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Completion of application and site visit.
.Baseline: The program is currently not
accredited by any national organization
Results
Action & Follow-Up
Satisfactory
Action Plan Status:
0 - No Action Plan Necessary
Task Name:
Self-Study and Accreditation
Task Description:
Complete self-study. Apply for accreditation.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Measure:
Additional students enrolled.
Data Source for Measure:
Enrollment Data
Standard and Baseline:
20% increase in enrollment. Baseline:
Current enrollment is 8 students.
10/07/2011 - Enrollment has increased by 50%.
Currently there are 16 students enrolled.
Progress:
Satisfactory
Action Plan Status:
0 - No Action Plan Necessary
Task Name:
Advertising campaign.
Task Description:
Advertising campaign.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Measure:
Additional students enrolled
Data Source for Measure:
Enrollment Data
Standard and Baseline:
Currently there are 12 students enrolled.
Increase enrollment by 20%
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Objectives
New
Budget Account Number:
12287-S12287
Person(s) Responsible:
Marta de la Fuente/Grace Roman
Measures & Standards and Baselines /
Strategies
Action & Follow-Up
Task Name:
Advertising
Task Description:
Will advertise in local media, such as
billboards and radio.
Budget Impact:
No Funding Needed
Projected Cost:
3000.0000
Planning - CE Health - RG - Accreditation
(2011-2012) - Maintain accreditation for the
two nursing assistant sites
Planning Year(s):
2011 - 2012
Expected Completion Date:
08/31/2012
Objective Status:
New
Budget Account Number:
11000-42300
Person(s) Responsible:
Marta de la Fuente
Measure:
Report from the Texas Department of Aging
and Disability Services.
Data Source for Measure:
External Report
Standard and Baseline:
The two nursing assistant sites are currently
accredited by the Department of Aging and
Disability Services.
Planning - CE Health - RG - Nail Tech
Instructor (2012-2013) - Hire a full-time
faculty member to teach and coordinate Nail
Technology Program
Planning Year(s):
2012 - 2013
Expected Completion Date:
Measure:
Faculty member is hired
Data Source for Measure:
Unit Review
Standard and Baseline:
Currently the area is staff with part-time
faculty
03/05/2012 6:45 PM
Results
Task Name:
State Guidelines and Requirements will be
Followed to Ensure Accreditation
Task Description:
Qualified faculty will be employed to teach
the classes. Nursing homes will be added or
deleted to program as they become eligible
or ineligible to accept students.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
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Objectives
Measures & Standards and Baselines /
Strategies
08/31/2013
Objective Status:
New
Budget Account Number:
12287-S12287
Person(s) Responsible:
Marta de la Fuente
Task Name:
Full-time faculty
Task Description:
Enrollment in nail tech program continues to
grow and it is a completely self-supporting
program.
Budget Impact:
No Funding Needed
Planning - CE Industrial Training, Personal
Enrichment - VV - Remodeling of Sewing
Lab (2009-2010) - To purchase new sewing
machines and equipment for lab.
Planning Year(s):
2009 - 2010
Measure:
By remodeling the lab, the enrollment will
increase by 1%.
Data Source for Measure:
Enrollment Data
Standard and Baseline:
The lab is 11 years old. New equipment is
needed to support the demand of these
courses. Baseline: Ongoing program
development.
Actual Completion Date:
08/25/2009
Objective Status:
Met
Budget Account Number:
11000-42102
Person(s) Responsible:
Kathy Lopez
03/05/2012 6:45 PM
Results
Action & Follow-Up
08/30/2009 - The 13 sewing machines and chairs
were purchased August 30, 2009.
Progress:
Satisfactory
Action Plan Status:
0 - No Action Plan Necessary
Task Name:
Bids
Task Description:
Get bids.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Task Name:
Equipment and Furniture
Task Description:
Purchase equipment and furniture.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Task Name:
Vendor
Task Description:
Select vendor.
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Objectives
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Planning - CE Industrial Training, Personal
Enrichment - VV - Program Development
(2009-2010) - To develop new Irrigation
System course mandated by the state.
Planning Year(s):
2009 - 2010
Actual Completion Date:
01/19/2010
Objective Status:
Met
Budget Account Number:
11000-42202
Person(s) Responsible:
Kathy Lopez
Planning - CE Industrial Training, Personal
Enrichment - VV - Video Game Making
Camp (2009-2010) - To develop and
implement Video Game Making Camp.
Planning Year(s):
2009 - 2010
Actual Completion Date:
02/13/2009
Objective Status:
Met
Budget Account Number:
11000-42111
Person(s) Responsible:
Kathy Lopez
03/05/2012 6:45 PM
Measure:
Enrollment in this area should increase by
1%.
Data Source for Measure:
Enrollment Data
Standard and Baseline:
By offering these courses, we will meet
community needs. Baseline: Ongoing
program development.
01/19/2010 - The Irrigation Systems course was
offered in the Spring'2010 Continuing Education
Schedule.
Progress:
Satisfactory
Action Plan Status:
0 - No Action Plan Necessary
Task Name:
Irrigation System Courses
Task Description:
We will offer 2 courses in Irrigation Systems
to meet state requirements.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Measure:
Video Game Making Camp will be added to
this area and should increase enrollment by
2%.
Data Source for Measure:
Enrollment Data
Standard and Baseline:
Video games have become popular in most
homes, should increase enrollment.
Baseline: Ongoing program development.
06/14/2010 - Purchased web license for video
game maker course. First class began in June.
Class exceeded expecations.
Progress:
Satisfactory
Action Plan Status:
0 - No Action Plan Necessary
Task Name:
CE Schedule
Task Description:
Place in CE schedule.
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Objectives
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Task Name:
Curriculum
Task Description:
Develop curriculum.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Task Name:
Recruiting Instructors
Task Description:
Recruit/identify instructors.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Planning - CE Industrial Training, Personal
Enrichment - VV - HVAC Technician Course
(2010-2011) - To offer a HVAC Technician
short term training course at Valle Verde.
Planning Year(s):
2010 - 2011
Expected Completion Date:
01/18/2011
Objective Status:
In Progress
Budget Account Number:
11000-42202
Person(s) Responsible:
Kathleen Lopez
03/05/2012 6:45 PM
Measure:
This course will be developed and
scheduled for Fall 2010.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
It is the request from the business
community to offer a HVAC Technician
course. Due to the job demand. Baseline: At
this time, we do not have a short term
training course for HVAC technician.
12/02/2011 - The HVAC program has been
transferred to the Advanced Technology Center.
No longer in CE Industry Training.
Progress:
Satisfactory
Action Plan Status:
0 - No Action Plan Necessary
Task Name:
Develop Curriculum
Task Description:
An instructor will be identified, and this
person will develop the curriculum. The
course will be held at the Advanced
Technology Center.
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Objectives
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Planning - CE Industrial Training, Personal
Enrichment - VV - Dance Floors (20102011) - Install dance floors at the Valle
Verde Campus.
Planning Year(s):
2010 - 2011
Actual Completion Date:
03/08/2010
Objective Status:
Met
Budget Account Number:
11000-42102
Person(s) Responsible:
Kathleen Lopez
Planning - CE Industrial Training, Personal
Enrichment - VV - Fine Arts Summer
Camps (2010-2011) - To increase
awareness in the Fine Arts.
Planning Year(s):
2010 - 2011
Actual Completion Date:
03/08/2010
Objective Status:
Met
Budget Account Number:
11000-42111
03/05/2012 6:45 PM
Measure:
Old floors are a safety hazard. When new
ones are installed, dance classes will
continue as part of the C.E. area-should be
complete by Summer 2011.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
New dance lab floors will allow us to keep
C.E. dance classes as first rate and
affordable. Baseline: The floors at present
time are a safety hazard.
12/02/2011 - Three dance studio floors were
installed in two campuses and completed in 2010.
Progress:
Satisfactory
Action Plan Status:
0 - No Action Plan Necessary
Task Name:
Specs and Quotes
Task Description:
Identify specs and quotes for cost of dance
lab floors.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Measure:
Two Fine Arts camps will be added to
summer 2011 schedule.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Due to the limited Fine Arts programs in the
public schools, C.E. will offer Fine Arts
classes to the children of our community.
Baseline: Ongoing program development.
12/02/2011 - Two Fine Art courses/camps were
added to the summer 2011 schedule.
Progress:
Satisfactory
Action Plan Status:
0 - No Action Plan Necessary
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Objectives
Person(s) Responsible:
Melissa Sanchez
Measures & Standards and Baselines /
Strategies
Action & Follow-Up
Task Name:
Faculty
Task Description:
Identify faculty in the Fine Arts area to teach
the camps.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Task Name:
New Camps
Task Description:
Two new day camps will be included in the
summer 2011 schedule.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Planning - CE Industrial Training, Personal
Enrichment - VV - Visual Art Classes
(Children's College)-(2011-2012) - To meet
the demand in the community, new
visual/drawing courses will be added to
schedule.
Planning Year(s):
2011 - 2012
Expected Completion Date:
08/31/2012
Objective Status:
New
Budget Account Number:
11000-42111
Person(s) Responsible:
Kathleen S. Lopez
Measure:
The Children' s College department will offer
two new art classes.
Standard and Baseline:
Currently, offering one art course.
Planning - CE Industrial Training, Personal
Enrichment - VV - e-marketing (2011-2012)
- To develop an e-marketing plan for the CE
Personal Enrichment area.
Measure:
After a year of implementing new
emarketing, the plan is for a 3% increase in
enrollment.
03/05/2012 6:45 PM
Results
Task Name:
New course development
Task Description:
Partnering with Young Rembrandts visual art
program. Classes will be offered at the TM
and VV campus.
Budget Impact:
No Funding Needed
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Objectives
Planning Year(s):
2011 - 2012
Expected Completion Date:
08/31/2012
Objective Status:
New
Budget Account Number:
11000-42102
Person(s) Responsible:
Kathleen Lopez
Planning - CE Industrial Training, Personal
Enrichment - VV - CE CAD Training (20112012) - Add CE CAD classes to meet the
demand of Industry, needed for skill
development.
Planning Year(s):
2011 - 2012
Expected Completion Date:
08/31/2012
Objective Status:
New
Budget Account Number:
11000-42202
Person(s) Responsible:
Kathleen Lopez
Measures & Standards and Baselines /
Strategies
Data Source for Measure:
Enrollment Data
Standard and Baseline:
Presently, the department is not using
emarketing.
Results
Action & Follow-Up
Task Name:
Identify resources.
Task Description:
A small task force will be identified to assist
with developing the emarketing and
implementation
Budget Impact:
No Funding Needed
Measure:
The Continuing Education department will
add 2 new drafting classes to the schedule.
Data Source for Measure:
Enrollment Data
Standard and Baseline:
Presently the Continuing Education
department offers only 2 classes, more are
needed at a higher skill level.
Task Name:
New course development.
Task Description:
The director will meet with the Continuing
Education faculty to develop the new
classes.
Budget Impact:
No Funding Needed
Planning - CE Office Technology - Increase
Enrollment (2011 - 2012). - Increase
enrollment and number of different courses
offered .
Planning Year(s):
2011 - 2012
03/05/2012 6:45 PM
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Objectives
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
Objective Status:
In Progress
Budget Account Number:
12195-S12195
Person(s) Responsible:
Dr. Olga L. Valerio
Planning - Center for Students with
Disabilities - Front Desk (2009-2010) - To
replace existing front desk reception at VV
with a new and handicapped accessible
desk.
Planning Year(s):
2009 - 2010
Actual Completion Date:
06/01/2009
Objective Status:
Met
Budget Account Number:
11000-64001
Person(s) Responsible:
Jan Lockhart
Measure:
The purchase and installation of a new
accessible reception desk for VV.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Completion of purchase and installation.
Baseline: Replace the existing desk.
Task Name:
Requesting a Desk
Task Description:
Request desk from the IE Furniture
Committee.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Planning - Center for Students with
Disabilities - New Accessible Classroom
Tables (2009-2010) - Purchase 8 new
tables that are accessible for students in
wheelchairs that can be moved from
classroom to classroom as needed.
Planning Year(s):
2009 - 2010
Measure:
The purchase of 8 tables.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Will ensure students have accessible tables
in classrooms. Baseline: Replace the
existing tables.
Actual Completion Date:
06/01/2009
Objective Status:
In Progress
Budget Account Number:
11000-64001
Task Name:
Requesting New Tables
Task Description:
Request new table from the IE Furniture
Committee.
Budget Impact:
03/05/2012 6:45 PM
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Objectives
Measures & Standards and Baselines /
Strategies
Person(s) Responsible:
Jan Lockhart
No Funding Needed
Projected Cost:
0.0000
Planning - Center for Students with
Disabilities - Staff Computers (2009-2010) Replace the computers for the 5 Campus
Representatives.
Planning Year(s):
2009 - 2010
Actual Completion Date:
06/01/2009
Objective Status:
Met
Budget Account Number:
11000-64001
Person(s) Responsible:
Jan Lockhart
Planning - Center for Students with
Disabilities - Student Mentor (2009-2010) Develop a mentoring program to assist
students in the transition to college
environment.
Planning Year(s):
2009 - 2010
Actual Completion Date:
06/01/2009
Objective Status:
Withdrawn
Budget Account Number:
11000-64001
Person(s) Responsible:
Jan Lockhart
03/05/2012 6:45 PM
Results
Action & Follow-Up
Measure:
Have computers by submitting a request
Equipment Replacement Committee.
Data Source for Measure:
Committee Recommendation
Standard and Baseline:
Adquire computers for staff. No Baseline.
Task Name:
Submit Documentation
Task Description:
Submit all required documentation to
Equipment Replacement Committee.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Measure:
Have a mentor as part of CSD Staff.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
One mentor part of CSD staff. No Baseline.
Task Name:
Develop a Mentoring Program
Task Description:
A current CSD staff will work the mentor to
develop a mentoring program for incoming
freshmen to increase retention of disabled
students.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
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Objectives
Planning - Center for Students with
Disabilities - Driver Education for
Wheelchair Users (2009-2010) - Promote
the Driver Education for Wheelchair Users.
Planning Year(s):
2009 - 2010
Actual Completion Date:
06/01/2009
Objective Status:
In Progress
Budget Account Number:
11000-64001
Person(s) Responsible:
Jan Lockhart
Planning - Center for Students with
Disabilities - Office Space (2011-2012) Increase CSD office/lab space for Rio
Grande, Mission del Paso, Transmountain,
and Valle Verde campuses.
Planning Year(s):
2011 - 2012
Expected Completion Date:
08/31/2013
Objective Status:
New
Budget Account Number:
11000 64001
Person(s) Responsible:
Jan Lockhart
Planning - Center for Students with
Disabilities - Texas Accessibility Academy
(TAA) (2011-2012) - To bring the TAA
training on the new federal/state standards
for accessibility to El Paso for EPCC staff
03/05/2012 6:45 PM
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
Measure:
To have 5 students enrolled i the Driver Ed
course in a year.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
5 students enrolled. No baseline.
Task Name:
Promote the Program
Task Description:
To promote the program by providing flyers
to students, to businesses and disability
related agencies.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Task Name:
CSD Office space
Task Description:
Expand the existing CSD office for the Rio
Grande, Transmountain, Mission del Paso,
and Valle Verde campuses.
Budget Impact:
No Funding Needed
Funding Justification:
NA
Measure:
One three day TAA training by the end of
2011.
Data Source for Measure:
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Objectives
and the community.
Planning Year(s):
2011 - 2012
Expected Completion Date:
12/31/2011
Actual Completion Date:
12/31/2011
Objective Status:
New
Budget Account Number:
11000 64001
Person(s) Responsible:
Jan Lockhart
Measures & Standards and Baselines /
Strategies
Department/Area Report
Standard and Baseline:
No other related training exists in El Paso.
Action & Follow-Up
Task Name:
Texas Accessibility Academy
Task Description:
Three day training by the Compliance
Division/Architectural Barriers through EPCC
Continuing Education. This is for EPCC staff
and the El Paso community. Staff
scholarship will be used by EPCC staff.
Budget Impact:
No Funding Needed
Funding Justification:
NA
Planning - Center for Students with
Disabilities - Training (2011 - 2012). - To
participate in a minimum of 5 trainings a
year. This will be done through the Faculty
Resource Center and the national AHEAD
organization.
Planning Year(s):
2011 - 2012
Expected Completion Date:
08/31/2012
Objective Status:
New
Budget Account Number:
11000 64001
Person(s) Responsible:
Jan Lockhart
Measure:
5 trainings a year
Data Source for Measure:
Department/Area Report
Standard and Baseline:
2 trainings a year
Planning - Center for Students with
Disabilities - Assistive Technology
Awareness (2011-2012) - Educate faculty,
Measure:
A different piece of equipment/software will
be displayed once a month.
03/05/2012 6:45 PM
Results
Task Name:
Jan Lockhart
Task Description:
Trainings will cover the various ADA and
other disabled student issues that impact
CSD or the College.
Budget Impact:
Additional/New Funding Required
Projected Cost:
300.0000
Funding Justification:
Subscription to AHEAD audio conferences
that will be open to all College staff.
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Objectives
staff, students, community about the
assistive technology equipment in the
Assistive Technology Lab. To provide a
more in-depth knowledge of the various
pieces of equipment and software that is
available to individuals with disabilities.
Planning Year(s):
2011 - 2012
Expected Completion Date:
12/31/2012
Actual Completion Date:
12/31/2012
Objective Status:
New
Budget Account Number:
11000 64001
Person(s) Responsible:
Jan Lockhart
Planning - Center for Students with
Disabilities - Vial of Life Program (20112012) - For individuals to have a Vial of Life
in their home with medical information
readily available in case of an emergency.
Planning Year(s):
2011 - 2012
Expected Completion Date:
08/31/2012
Actual Completion Date:
08/31/2012
Objective Status:
New
Budget Account Number:
11000 64001
Person(s) Responsible:
Jan Lockhart
Measures & Standards and Baselines /
Strategies
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Not being done at the moment.
Action & Follow-Up
Task Name:
Assistive Technology Awareness activity
Task Description:
Once a month a new piece of assistive
equipment/software will be displayed in an
open area in the CSD offices to be viewed
by students, staff, community, faculty that
come into the office. Right now they have to
go to the lab. This will make it more readily
accessible for learning about each piece. It
will also be displayed in the CSD news
corner which is currently on line.
Budget Impact:
No Funding Needed
Measure:
Give out 250 in the first year. This will be an
on-going program.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
0
Task Name:
Vial of Life Program
Task Description:
Using CSD and EPCC marketing to aquaint
the College with the program. Ask for
donations to purchase the lables and forms.
Collect donated vials to fill.
Budget Impact:
No Funding Needed
Planning - Center for Students with
Measure:
Disabilities - Paperless and Space Used
By having forms imaged or scanned
(2010 - 2011). - To eliminate as much paper Data Source for Measure:
03/05/2012 6:45 PM
Results
11/01/2011 - Have met with department in charge
of scanning documents and have been placed on
a waiting list.
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Objectives
and space used for printing and storing
documents
Planning Year(s):
2010 - 2011
Expected Completion Date:
08/31/2011
Objective Status:
In Progress
Budget Account Number:
11000-64001
Person(s) Responsible:
Jan Lockhart
Measures & Standards and Baselines /
Strategies
Department/Area Report
Standard and Baseline:
0 100%
Action & Follow-Up
Progress:
Satisfactory
Action Plan Status:
0 - No Action Plan Necessary
Task Name:
Meet with Records Management office
Task Description:
Begin to plan and process department
documents and forms
Budget Impact:
No Funding Needed
Planning - Center for Students with
Disabilities - Accessibility (2010 - 2011). Ensure new or existing construction are
renovated or built accessible to disabled
individuals.
Planning Year(s):
2010 - 2011
Expected Completion Date:
08/31/2011
Objective Status:
In Progress
Budget Account Number:
11000-64001
Person(s) Responsible:
Jan Lockhart
Measure:
Use ADA guidelines and physically inspect
sites
Data Source for Measure:
Department/Area Report
Standard and Baseline:
0 100%
Planning - Center for Students with
Disabilities - CSD Procedure Book (2010 2011). - Ensuring procedures are being
followed and changing procedures that
need to be updated.
Planning Year(s):
2010 - 2011
Expected Completion Date:
08/31/2011
Measure:
Meet with each CSD staff that procedures
pertain to and review them
Data Source for Measure:
Department/Area Report
Standard and Baseline:
0 100%
03/05/2012 6:45 PM
Results
11/01/2011 - On-going. On the committee for
reviewing of usage for the Stanton building.
Progress:
Satisfactory
Action Plan Status:
0 - No Action Plan Necessary
Task Name:
CSD involvement
Task Description:
Have CSD involve in all campuses IE
Committees and attend as many meetings
regarding renovation and new construction.
Continue with the Accessibility Committee.
Budget Impact:
No Funding Needed
11/01/2011 - On-going. About 1/3 completed.
Progress:
Satisfactory
Action Plan Status:
0 - No Action Plan Necessary
Task Name:
Reviewing procedures
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Objectives
Objective Status:
In Progress
Budget Account Number:
11000-64001
Person(s) Responsible:
Jan Lockhart
Measures & Standards and Baselines /
Strategies
Action & Follow-Up
Task Description:
Reviewing and revising procedures by
eliminating, changing or adding new ones
Budget Impact:
No Funding Needed
Planning - Center for Students with
Disabilities - Faculty Handbook (2010 2011). - Describe faculty roles in providing
support services to disabled students.
Planning Year(s):
2010 - 2011
Expected Completion Date:
08/31/2011
Objective Status:
In Progress
Budget Account Number:
11000-64001
Person(s) Responsible:
Jan Lockhart
Measure:
Completion of handbook
Data Source for Measure:
Department/Area Report
Standard and Baseline:
0 100%
Planning - Center for Students with
Disabilities - Summer Tutoring (2010 2011). - Keep within budget and continue
providing tutoring services.
Planning Year(s):
2010 - 2011
Expected Completion Date:
08/31/2011
Objective Status:
In Progress
Budget Account Number:
11000-64001
Person(s) Responsible:
Jan Lockhart
Measure:
Implementing new summer tutor schedule at
all CSD offices
Data Source for Measure:
Department/Area Report
Standard and Baseline:
0 100%
Planning - Center for Students with
Disabilities - Service Animal Policy (2011-
Measure:
The publication of a service animal policy for
03/05/2012 6:45 PM
Results
11/01/2011 - In the planning process
Progress:
Satisfactory
Action Plan Status:
0 - No Action Plan Necessary
Task Name:
Develop handbook
Task Description:
Handbook will contain information regarding
classroom accommodations and what is the
instructor's role
Budget Impact:
No Funding Needed
11/01/2011 - Have implemented Summer I and II
2011
Progress:
Satisfactory
Action Plan Status:
0 - No Action Plan Necessary
Task Name:
Walk-in tutoring
Task Description:
Provide walk-in tutoring all CSD offices
during summer sessions
Budget Impact:
No Funding Needed
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Objectives
2012) - Based on ADAAA, write a service
animal on campus policy for the College.
Planning Year(s):
2011 - 2012
Expected Completion Date:
08/31/2012
Objective Status:
New
Budget Account Number:
11000 64001
Person(s) Responsible:
Jan Lockhart, Maria E. Lopez
Measures & Standards and Baselines /
Strategies
the College
Data Source for Measure:
Department/Area Report
Standard and Baseline:
0 100%
Action & Follow-Up
Task Name:
Develop a service animal policy
Task Description:
Met with the EPCC Police Chief and the
Director of Institutional Effectiveness to
purpose a written policy which will be
presented to the governing board
Budget Impact:
No Funding Needed
Planning - Center for Students with
Disabilities - Clint Initiative (2011-2012) Work with Clint Independent School District
in preparing disabled students making the
transition from high school to post
secondary.
Planning Year(s):
2011 - 2012
Expected Completion Date:
08/31/2012
Objective Status:
New
Budget Account Number:
11000 64001
Person(s) Responsible:
Jan Lockhart
Measure:
6 students attend 5 identified classes
Data Source for Measure:
Department/Area Report
Standard and Baseline:
0 100%
Planning - Center for Students with
Disabilities - Department Internal Area
Survey (2011-2012) - Distribute a survey to
assess services provided by Campus
Representatives, Interpreting Services
Coordinator, Testing Specialist, Assistive
Technology Specialist, Front Desk
Measure:
Distribute a survey to students once a year
regarding services provided by different
areas within CSD
Data Source for Measure:
Department/Area Report
Standard and Baseline:
0 100%
03/05/2012 6:45 PM
Results
Task Name:
Special education high school students from
Clint ISD sitting in academic classes
Task Description:
6 special education students will attend 1 of
5 identied classes to experience college
level classes.
Budget Impact:
No Funding Needed
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Objectives
Measures & Standards and Baselines /
Strategies
Planning Year(s):
2011 - 2012
Expected Completion Date:
08/31/2012
Objective Status:
New
Budget Account Number:
11000 64001
Person(s) Responsible:
Jan Lockhart
Task Name:
Develop and distribute surveys
Task Description:
Will design a survey regarding services
provided in different areas at CSD offices.
Distribute surveys to students and have
them returned to Assistant Director for
recording and analysis from which changes
can be implemented
Budget Impact:
No Funding Needed
Planning - Center for Students with
Disabilities - Intellectual Challenged
Program (2011-2012) - To assist in the
development of a workforce program for
intellectually challenged students in
collaboration with El Paso Independent
School District, College Workforce, Grants
Management Office, and the Department of
Assistive and Rehabilitative Services.
Planning Year(s):
2011 - 2012
Expected Completion Date:
08/31/2012
Objective Status:
New
Budget Account Number:
11000 64001
Person(s) Responsible:
Jan Lockhart
Measure:
Work towards the development of a
workforce program for intellectually
challenged students age 18 to 21 years old.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
0 100%
Planning - Chemistry - VV - Chemistry
Discipline (2009-2010) - To offer on-line
courses in the Chemistry discipline.
Planning Year(s):
2009 - 2010
Measure:
Three on-line Chemistry courses will be
offered during the 2009-2010 academic
year.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Actual Completion Date:
03/03/2009
03/05/2012 6:45 PM
Results
Action & Follow-Up
Task Name:
Develop a program for intellectually
challenged students
Task Description:
Hold at least 4 meetings to progress toward
the development of a workforce program
aimed at special ed intellectually challenged
students ages 18- 21 years in the El Paso
area.
Budget Impact:
No Funding Needed
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Objectives
Objective Status:
New
Budget Account Number:
11000-55335
Person(s) Responsible:
Dr. Jawad Mahmoud
Planning - Chemistry - VV - Add Hybrid
Classes in the Chemistry Discipline at the
Valle Verde Campus (2009-2010) - To
increase student enrollment in the
Chemistry discipline at the Valle Verde
Campus during the 2009-2010 academic
year. Fall 2009: Chemistry 1407 & 1411
Classes, Spring 2010: Chemistry 1411 &
1412 Classes.
Planning Year(s):
2009 - 2010
Actual Completion Date:
03/03/2009
Objective Status:
New
Budget Account Number:
11000-55335
Person(s) Responsible:
Dr. Jawad Mahmoud
03/05/2012 6:45 PM
Measures & Standards and Baselines /
Results
Strategies
Approximately 15% of the Chemistry courses
offered at the VV campus will be on-line.
Baseline: Currently, there are no on-line
Chemistry courses offered at EPCC.
Action & Follow-Up
Task Name:
Chemistry Instructors
Task Description:
Two Chemistry instructors will be trained to
offer on-line courses, and these instructors
will teach these on-line courses during 20092010.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Measure:
Student enrollment in the Chemistry
discipline will be tallied at the end of the
2009-2010 academic year.
Data Source for Measure:
Enrollment Data
Standard and Baseline:
Enrollment in the Chemistry discipline will
increase by 9%. Baseline: During the 20082009 academic year, there were
approximately 1,100 students registered in
the Chemistry discipline.
Task Name:
Chemistry Discipline
Task Description:
The Chemistry coordinator will develop a
new plan to strengthen enrollment in the
Chemistry discipline. That plan will include
promoting the discipline through brochures
and newspaper articles. Also, the plan will
include offering hybrid courses in Chemistry.
Budget Impact:
No Funding Needed
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Objectives
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
Projected Cost:
0.0000
Planning - Chemistry - VV - Install Framed
Glass Door Wall Cases (2010-2011) - Install
Framed Glass Door Wall Cases in the
Chemistry Laboratory for storage of
glassware.
Planning Year(s):
2010 - 2011
Actual Completion Date:
03/10/2010
Objective Status:
New
Budget Account Number:
11000-55335
Person(s) Responsible:
Dr. Enrique Olivas
Planning - College Readiness - High School
Visits (2009-2012) - Visit all area high
school to give assessment orientation to
high school seniors.
Planning Year(s):
2009 - 2010
2010 - 2011
2011 - 2012
Expected Completion Date:
04/27/2012
Objective Status:
In Progress
Budget Account Number:
12023
03/05/2012 6:45 PM
Measure:
It will increase flexibility in the Chemistry
Laboratory along with proper organization &
storage.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
It's very unsafe to keep glassware in open
exposure in the laboratory. Baseline:
Currently, approximately 25% of glassware
is stored in cardboard boxes.
Task Name:
Purchse Framed Glass Door Wall Cases
Task Description:
Purchase ten Framed Glass Door Wall
Cases (48").
Budget Impact:
Additional/New Funding Required
Projected Cost:
7900.0000
Measure:
2009-2010 Visit all area high schools in the
Region 19
Data Source for Measure:
Department/Area Report
Measure:
2010-2011 Visit all area high schools in the
Region 19
Data Source for Measure:
Department/Area Report
02/22/2012 - Visit with all 40 area high school
seniors.
Progress:
Satisfactory
Action Plan Status:
0 - No Action Plan Necessary
02/22/2012 - Visit with all 40 area high school
seniors
Progress:
Satisfactory
Action Plan Status:
0 - No Action Plan Necessary
Measure:
2011-2012 Visit all area high schools in the
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Objectives
Person(s) Responsible:
Cynthia Aguilar
Measures & Standards and Baselines /
Strategies
Region 19
Results
Action & Follow-Up
Data Source for Measure:
Department/Area Report
Task Name:
Visit in person with high school seniors to
promote a college going culture
Task Description:
Meet in town hall meeting style with students
Budget Impact:
No Funding Needed
Planning - College Readiness - Visit school
district administration (2009-2012) - Work
with district administration to see how we
can bridge the gaps for entering post
secondary.
Planning Year(s):
2009 - 2010
2010 - 2011
2011 - 2012
Expected Completion Date:
04/27/2012
Objective Status:
In Progress
Budget Account Number:
12023
Person(s) Responsible:
Cynthia Aguilar
Measure:
2009-2010 Visit all area school districts in
the Region 19 to meet with administration
Data Source for Measure:
Department/Area Report
Measure:
2010-2011 Visit all area school districts in
the Region 19 to meet with administration
Data Source for Measure:
Department/Area Report
02/22/2012 - Visit with all 12 area school districtict
administration
Progress:
Satisfactory
Action Plan Status:
0 - No Action Plan Necessary
02/22/2012 - Visit with all 12 area school districtict
administration
Progress:
Satisfactory
Action Plan Status:
0 - No Action Plan Necessary
Measure:
2011-2012 Visit all area school districts in
the Region 19 to meet with administration
Data Source for Measure:
Department/Area Report
Task Name:
Visit with area superintentents to discuss
policy pertaining to College Readiness
Task Description:
Conference type meetin with administration
at each school district
Budget Impact:
03/05/2012 6:45 PM
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Objectives
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
No Funding Needed
Planning - College Readiness - Gateway to
College (2010-2011) - Plan for the Gateway
to College implementation.
Planning Year(s):
2010 - 2011
Objective Status:
Met
Budget Account Number:
P20353
Person(s) Responsible:
Veronica Gallegos
Planning - College Readiness - High School
Counselor Visits (2009-2012) - Visit with
high school counselors to explain the
importance of placement testing.
Planning Year(s):
2009 - 2010
2010 - 2011
2011 - 2012
Expected Completion Date:
04/27/2012
Objective Status:
In Progress
Budget Account Number:
12023
Person(s) Responsible:
Cynthia Aguilar
03/05/2012 6:45 PM
Measure:
Ensure contract compliance based on
student results.
Data Source for Measure:
External Report
02/22/2012 - Two school districts, Canutillo and
EPISD, signed contract pertaining to Gateway to
College
Progress:
Satisfactory
Action Plan Status:
0 - No Action Plan Necessary
Task Name:
Meet with school districts/ THECB/TEA to
negotiate MOU for Gateway to College
Task Description:
Meet with school districts/ THECB/TEA to
negotiate MOU for Gateway to College
Budget Impact:
No Funding Needed
Measure:
2009-2010 Visit all area high schools in the
Region 19 to meet with counselors with
issues pertaining to College Readiness
Data Source for Measure:
Department/Area Report
02/22/2012 - Visit with all 40 area high school
counselors
Progress:
Satisfactory
Action Plan Status:
0 - No Action Plan Necessary
Measure:
2010-2011 Visit all area high schools in the
Region 19 to meet with counselors with
issues pertaining to College Readiness
Data Source for Measure:
Department/Area Report
02/22/2012 - Visit with all 40 area high school
counselors
Progress:
Satisfactory
Action Plan Status:
0 - No Action Plan Necessary
Measure:
2011-2012 Visit all area high schools in the
Region 19 to meet with counselors with
issues pertaining to College Readiness
Data Source for Measure:
Department/Area Report
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Objectives
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
Task Name:
Meet with Counselors to discuss college
readiness policy/produce
Task Description:
Group meeting with high school counselors
at each high school.
Budget Impact:
No Funding Needed
Planning - College Readiness - Gateway to
College Implement (2010-2013) - Assess
and Monitor the Gateway to College
program
Planning Year(s):
2010 - 2011
2011 - 2012
2012 - 2013
Expected Completion Date:
05/31/2012
Objective Status:
In Progress
Budget Account Number:
20353
Person(s) Responsible:
Cynthia Aguilar
Measure:
2010-2011 50% of Students entering the
Gatewaya to College program will graduate
with a high school diploma and some
college credit.
Data Source for Measure:
Student Related Data
(Tracking/Performance)
02/22/2012 - Selected 50 students to participate in
the Gateway to College program
Progress:
Satisfactory
Action Plan Status:
0 - No Action Plan Necessary
Measure:
2011-2012 50% of Students entering the
Gatewaya to College program will graduate
with a high school diploma and some
college credit.
Data Source for Measure:
Student Related Data
(Tracking/Performance)
Measure:
2012-2013 50% of Students entering the
Gatewaya to College program will graduate
with a high school diploma and some
college credit.
Data Source for Measure:
Student Related Data
(Tracking/Performance)
Task Name:
Meet with National network and school
districts to discuss student progress
Task Description:
Monthly conference calls to update student
03/05/2012 6:45 PM
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Objectives
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
progress
Budget Impact:
No Funding Needed
Planning - College Readiness - Pathways
Project (2010-2011) - Negotiate MOU with
school districts
Planning Year(s):
2010 - 2011
Objective Status:
Met
Budget Account Number:
22657
Person(s) Responsible:
Cynthia Aguilar
Planning - College Readiness - Pathways
Project Teacher Vertical Teams (20112013) - Meet with region 19 high school
faculty to look at student level data.
Planning Year(s):
2011 - 2012
2012 - 2013
Expected Completion Date:
08/30/2013
Objective Status:
In Progress
Budget Account Number:
P22657
Person(s) Responsible:
Cynthia Aguilar
03/05/2012 6:45 PM
Measure:
ensure all school districts sign Pathways
MOU
02/22/2012 - Area school districts: Canutillo,
EPISD, YISD, SISD, Clint ISD, San Elizario ISD,
Fabens ISD, Tornillo ISD, Dell City ISD, Fort
Hancock, signed MOU for Pathways project
Progress:
Satisfactory
Action Plan Status:
0 - No Action Plan Necessary
Task Name:
Negotiate MOU with region 19 school
districts
Task Description:
Meet with school district cabinet members to
discuss MOU
Budget Impact:
No Funding Needed
Measure:
2011-2012 End of year symposium
Data Source for Measure:
Focus Group
Measure:
2012-2013 End of year symposium
Data Source for Measure:
Focus Group
Task Name:
End of Year symposium
Task Description:
Invite key stake holders at each school
district, College and University to explain the
findings of the vertical teams
Budget Impact:
Rollover/Maintain Current Funding
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Objectives
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
Projected Cost:
30000.0000
Planning - Community Education Program RG - Prepare No Less than 160 Students to
Attend GED Classes (2009-2010) - To
increase performance of program by having
no less than 160 students earn a GED
certificate.
Planning Year(s):
2009 - 2010
Actual Completion Date:
12/15/2008
Objective Status:
New
Budget Account Number:
11000-52128
Person(s) Responsible:
Andres Muro
Planning - Comptroller - Accounts Payable
Direct Deposit to Employees (2009-2010) Utilize Banner system direct deposit
capability to disburse Accounts Payable
funds to employees.
Planning Year(s):
2009 - 2010
Actual Completion Date:
03/05/2009
Objective Status:
Met
Budget Account Number:
11000-73200
Person(s) Responsible:
Fernando Flores
03/05/2012 6:45 PM
Measure:
By the number of students who complete the
GED.
Data Source for Measure:
Student Related Data
(Tracking/Performance)
Standard and Baseline:
Over 160 students earn a GED certificate.
Baseline: 150 students.
Task Name:
Seek Funding
Task Description:
Seek funding opportunities and additional
institutional support.
Budget Impact:
No Funding Needed
Projected Cost:
20000.0000
Measure:
Accounts Payable remittances to employees
are remitted via direct deposit.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Empoyess receiving direct deposit via
Payroll should also receive Accounts
Payable disbursements due them through
direct deposit. Baseline: Direct deposit is
not currently utilized for payments through
Accounts Payable.
10/29/2010 - This objective has been met.
Progress:
Satisfactory
Action Plan Status:
0 - No Action Plan Necessary
Task Name:
Performing Tests of the Accounts Payable
Direct Deposit
Task Description:
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Objectives
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
Performs tests of the Accounts Payable
direct deposit functionality until tests are
successful. Then, test various live
transactions to extend the scope of the direct
deposit transmission. Make changes to
existing related procedures/forms to facilitate
the use of direct deposit and provide
instructions related to the change in payment
methods. Announce the change in payment
method to the college and roll out the new
application. Monitor and refine the process
and adjust system change as is necessary.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Planning - Comptroller - Include Internal
Controls for Approvals of General
Accounting Tasks (2009-2010) - Address in
writing the procedures for internal controls
i.e. approvals for transactions, journal
entries, maintanence of Chart of Accounts,
bank reconciliations and repetitive
accounting functions performed by the
General Accounting staff.
Planning Year(s):
2009 - 2010
Actual Completion Date:
03/05/2009
Objective Status:
Met
Budget Account Number:
11000-73206
Person(s) Responsible:
Fernando Flores
03/05/2012 6:45 PM
Measure:
Responsiblities for the preparation and
approval of accounting tasks and forms
should reflect who the preparer and who the
approver are.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
All tasks needing approval in General
Accounting should be addressed. Baseline:
The current rough draft manual does not
reflect the preparation and approval process.
10/29/2010 - This objective has been met.
Progress:
Satisfactory
Action Plan Status:
0 - No Action Plan Necessary
10/29/2010 - A draft manual has been prepared
for this objective.
Progress:
Satisfactory
Action Plan Status:
0 - No Action Plan Necessary
10/29/2010 - A rough draft manual has been
prepared.
Progress:
Satisfactory
Action Plan Status:
0 - No Action Plan Necessary
Task Name:
Main Tasks in General Accounting
Task Description:
Identify the main tasks in General
Accounting and address in writing who
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Objectives
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
prepares the task and the necessary
approval required.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Planning - Comptroller - Utilize Banner
Imaging for Payroll Records (2009-2010) Begin training of staff and implement
imaging process in Payroll.
Planning Year(s):
2009 - 2010
Actual Completion Date:
03/05/2009
Objective Status:
Met
Budget Account Number:
11000-73206
Person(s) Responsible:
Fernando Flores
Planning - Comptroller - Accounts Payable
Direct Deposit to Vendors (2010-2011) Utilize Banner system direct deposit
capability to disburse Accounts Payable
funds to vendors.
Planning Year(s):
2010 - 2011
Actual Completion Date:
03/26/2010
03/05/2012 6:45 PM
Measure:
Payroll records are being entered into the
imaging process.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
50% of current employees current records
are scanned. Baseline: Imaging process is
currently not utilized in payroll.
10/29/2010 - This objective has been met.
Progress:
Satisfactory
Action Plan Status:
0 - No Action Plan Necessary
Task Name:
Banner Imaging System
Task Description:
Become knowledgeable of the Banner
imaging system. Create indexes for record
types, acquire hardware and software
needed, obtain training. Test process.
Begin scanning of records. Monitor quality
of input and fine tune if necessary.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Measure:
Accounts Payable remittances to vendors
are remitted via direct deposit
Data Source for Measure:
Department/Area Report
Standard and Baseline:
25% of vendors are being paid via direct
deposit. Baseline: Vendors are not currently
being paid via direct deposit.
10/27/2011 - More than 25% are participating in
Direct Deposit.
Progress:
Satisfactory
Action Plan Status:
0 - No Action Plan Necessary
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Objectives
Objective Status:
Met
Budget Account Number:
11000-73200
Person(s) Responsible:
Fernando Flores
03/05/2012 6:45 PM
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
Task Name:
Coordinate with Purchashing
Task Description:
Coordinate with Purchasing to capture bank
routing/account no. information from
vendors.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Task Name:
Monitor and Refine
Task Description:
Monitor and refine the process and adjust
system change as is necessary.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Task Name:
New Payment Method
Task Description:
Roll out the new payment method.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Task Name:
Test Vendor Direct Deposit
Task Description:
Test the vendor direct deposit capability to
assure the payment, notification, and
transmission process is refined.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
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Measures & Standards and Baselines /
Strategies
Planning - Comptroller - Implement
Measure:
TouchNet- Marketplace (2010-2011) - Make TouchNet-Marketplace is available for use.
the Marketplace feature of TouchNet
Data Source for Measure:
available. This feature will allow certain
Department/Area Report
departments to host a cashiering session on Standard and Baseline:
the Web for sales of goods and services
Individual cashier sessions using
and also make services available beyond
Marketplace may be utilized. Baseline:
the normal hours of operation.
TouchNet-Marketplace is currently not
implemented and the capabilities that this
Planning Year(s):
feature would bring are currently not
2010 - 2011
available through our existing cashiering .
Actual Completion Date:
03/26/2010
Task Name:
Objective Status:
Implementation Team
Not Met
Task Description:
Budget Account Number:
Coordinate an implementation team
11000-73206
consisting of staff from Information
Person(s) Responsible:
Technology, Bursar's area, and TouchNet to
Fernando Flores
proceed with an implementation and test the
software.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Objectives
Planning - Comptroller - Increase Accounts
payable Direct Deposit to Vendors
(2011/2012) - Increase the number of
accounts payable vendors that are
participating in the EPCC payment process
that transmits payments to vendors via
ACH.
Planning Year(s):
2011 - 2012
Measure:
The participation percentage will exceed
25% of the total number of active vendors
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Between 55% to 75% of the total number of
active vendors will be on direct deposit by
the end of the fiscal year.
Objective Status:
New
Budget Account Number:
11000-73206
Person(s) Responsible:
Fernando Flores
Task Name:
Coordinate more participation in direct
deposit
Task Description:
In coordination with the Purchasing
Department, require all new vendors to enroll
03/05/2012 6:45 PM
Results
Action & Follow-Up
10/27/2011 - Since the Bursar's focus was
redirected from TouchNet-Marketplace to
implementing Banner Flex Registration Module,
therefore this objective was not met.
Progress:
Satisfactory
Action Plan Status:
1 - Action Plan Needed
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Objectives
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
in direct deposit. Existing vendors, which
have been mailed a letter, will be contacted
in person and requested to participate in
direct deposit by emphasizing the benefits to
the vendor
Budget Impact:
No Funding Needed
Planning - Comptroller - Utilize Banner
Imaging for Data Control Records (20112012) - Begin training staff and imaging
journal entries submitted to Data Control for
input.
Planning Year(s):
2011 - 2012
Objective Status:
New
Budget Account Number:
11000-73206
Person(s) Responsible:
Fernando Flores
Planning - Contract Opportunities - Contract
Opportunities Center (2009-2010) - To
achive the objectives and goals specified in
the cooperative agreement SP4800-04-20888 and support the Procurement
Technical Assistance initiative in
accordance with Section VIII of the
solicitation for Cooperative Agreement
Application (SCAA).
Planning Year(s):
2009 - 2010
03/05/2012 6:45 PM
Measure:
Journal entries are being entered into the
imaging process
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Current journal entries for the month are
entered into the imaging system.
Task Name:
Become knowledgeable of the Banner
imaging system, test, and begin inputting.
Task Description:
Learn how to use the system. Create
indexes for record types, acquire hardware
and software needed, obtain training. Test
process. Begin scanning of records. Monitor
quality of input and fine tune if necessary.
Budget Impact:
No Funding Needed
Measure:
80% of established goals achieved,
customer satisfaction and number of
government contract awarded to clients.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Assist 350 El Paso County businesses to
successfully compete in the government
contracting arena through counseling and
outreach services by December 31, 2009.
12/02/2011 - The program year does not close out
until 12/31/2011. Current indications are that all
objectives have been met and/or exceeded.
Progress:
Satisfactory
Action Plan Status:
0 - No Action Plan Necessary
11/10/2011 - All objectives were exceeded. Clients
served numbered 540.
Progress:
Satisfactory
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Objectives
Expected Completion Date:
12/31/2010
Actual Completion Date:
12/31/2010
Objective Status:
Met
Budget Account Number:
11000-41001
Person(s) Responsible:
Joseph Conway
Planning - Contract Opportunities - Contract
Opportunities Center (2010-2011) - Provide
effective and quality Procurement Technical
Assistance in accordance with
specifications of cooperative agreement
SP4800-04-2-0888, section VIII.
Planning Year(s):
2010 - 2011
Expected Completion Date:
12/31/2010
Objective Status:
In Progress
Budget Account Number:
11000-41001
Person(s) Responsible:
Joseph R. Conway
03/05/2012 6:45 PM
Measures & Standards and Baselines /
Strategies
Baseline: Currently 400 clients are being
served but that number is expected to
decline in accordance with current economic
conditions.
Results
Action & Follow-Up
Action Plan Status:
0 - No Action Plan Necessary
11/10/2011 - The objectives for 2009 were
exceeded.
Progress:
Satisfactory
Action Plan Status:
0 - No Action Plan Necessary
Task Name:
Maintain a Full Cadre of Specialist
Task Description:
Maintain a full cadre of specialist to facilitate
increasing initial contacts and conduct
productive follow up actions. Continue to
develop community partnerships, improve
the quality of training delivered and expand
marketing efforts regarding the services of
the Contract Opportunities Center.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Measure:
Customer satisfaction and number of clients
receiving contract awards
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Increased level of competitiveness of clients
being served and increase the number of
contract awards being to 30% of active
clients. Baseline: Currently there are 518
active clients and 24% are performing or
have performed on contractual awards.
Task Name:
Strategic Locations
Task Description:
Position counselors at strategic locations
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Objectives
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
throughout the county to maximize
accessibility; Identify areas of low
understanding and specifically target such
areas in the delivery of training; Extend
outreach to outlying areas of the county.
Budget Impact:
Additional/New Funding Required
Projected Cost:
34000.0000
Planning - Contract Opportunities - Contract
Opportunities Center (2011-2012) - To
achieve objectives and goals specified in
the cooperative agreement SP4800-11-21188 and support the Procurement
Technical Assistance initiative in
accordance with Section VIII of the
solicitation for Cooperative Agreement
Application (SCAA)
Planning Year(s):
2011 - 2012
Expected Completion Date:
12/31/2012
Objective Status:
New
Budget Account Number:
11000-41001
Person(s) Responsible:
Joseph R. Conway
Measure:
The number of clients that demonstrate the
ability to respond to solicitations and obtain
contracts with lessening dependence on the
Contract Opportunities Center for
assistance.
Data Source for Measure:
Program Review Data
Standard and Baseline:
Conduct outreach activities and training to
meet the needs of active clients.
Planning - Contract Opportunities - Contract
Opportunities Center 2 (2011-2012) - To
provide professional and effective
Procurement Technical Assistance to
Measure:
Accomplishment of 80% of established
goals
Data Source for Measure:
03/05/2012 6:45 PM
Task Name:
Conduct Outreach Activities and Specialized
Training
Task Description:
Conduct Workshops, seminars, conferences
and one on one counseling to address the
needs of the small business community.
Budget Impact:
Rollover/Maintain Current Funding
Projected Cost:
450000.0000
Funding Justification:
Cooperative Agreement SP4800-11-2-1188
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Objectives
businesses in El Paso County that wish to
do business with government entities; To
assist no fewer than 80% of established
goals for women owned, Service Disabled
Veteran owned, HUBZone located and
Small Disadvantaged owned businesses
within El Paso County.
Planning Year(s):
2011 - 2012
Expected Completion Date:
12/31/2012
Objective Status:
New
Budget Account Number:
11000-41001
Person(s) Responsible:
Joseph R. Conway
Planning - Counseling - NW - Enclose
Academic Advising Area (2009-2010) 03/05/2012 6:45 PM
Measures & Standards and Baselines /
Strategies
External Report
Standard and Baseline:
Services 400 Active Clients, sponsor 15
outreach events, participate in 25 outreach
events, 350 initial contacts,180 Small
Disadvantaged, 86 Woman Owned, 4
HUBZone Located, 20 Service Disabled
Veteran, conduct 550 follow-up sessions;
Results
Action & Follow-Up
Task Name:
Perform Outreach, Conduct Workshops,
Attend Conferences Conduct Seminars
Task Description:
The Contract opportunities Center will
sponsor training and informational events
each quarter in order to keep clients
apprised of regulatory changes, provide
networking opportunities and provide
technical assistane. The staff will conduct
one on one counseling seesions to assist
business owners with developing or
expanding their businesses, assist with
registrations or providing guidance through
the procurement process. Each quarter
workshops will be conducted to meet the
immediate needs of clients in specific areas
of expected performance. Staff will attend
conferences conducted by government
agencies or organizations to develop
relationships and obtain training necessary
to provide effective counseling to active
clients and use information obtained to
develop seminars and workshops that
benefit registered clients.
Budget Impact:
Additional/New Funding Required
Projected Cost:
138174.0000
Measure:
Satisfactory completion of partitions.
09/06/2011 - Mission Met.
Progress:
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Objectives
Enhance Academic Advising and
Counseling by ensuring greater
confidentiality between Counselor and
Student.
Planning Year(s):
2009 - 2010
Actual Completion Date:
03/05/2009
Objective Status:
New
Budget Account Number:
11000-65004
Person(s) Responsible:
Willard Satterfield
Planning - Counseling - NW - Enhance
Counseling Dept. Space (2010-2011) Create a larger reception area and office
space for future Counselor.
Planning Year(s):
2010 - 2011
Actual Completion Date:
03/10/2010
Objective Status:
New
Budget Account Number:
11000-65004
Person(s) Responsible:
Willard Satterfield
Planning - Counseling - NW - Increase
Counseling Office Staff (2010-2011) Employ additional full-time Student
03/05/2012 6:45 PM
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
Satisfactory
Data Source for Measure:
Action Plan Status:
Department/Area Report
0 - No Action Plan Necessary
Standard and Baseline:
100%. Baseline: Academic advisory area is
currently partitioned with used 5' partition
walls. Confidentiality between counselor and
student is compromised.
Task Name:
Contruct Partition Walls
Task Description:
Construct two (2) 7 foot partition walls ("L"
shaped). The 7 foot walls will continue to
allow light and air circulation while enhancing
our counseling service to students. The
partitions would increase the confidentiality
between counselor and student.
Budget Impact:
Additional/New Funding Required
Projected Cost:
500.0000
Task Name:
Enrollments Increased
Task Description:
Current office space designed to
accommodate minimal staffing and smaller
student enrollments. New enrollments have
increased.
Budget Impact:
No Funding Needed
Task Name:
Student Demand
Task Description:
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Objectives
Assistant I to support student intake and
counseling mission.
Planning Year(s):
2010 - 2011
Actual Completion Date:
03/10/2010
Objective Status:
New
Budget Account Number:
11000-65004
Person(s) Responsible:
Willard Satterfield
Planning - Counseling - NW - Increase
Counseling Faculty (2010-2011) - Employ
35-hr faculty counselor.
Planning Year(s):
2010 - 2011
Actual Completion Date:
03/10/2010
Objective Status:
New
Budget Account Number:
11000-64004
Person(s) Responsible:
Willard Satterfield
Planning - Counseling - RG - Area
Improvement Plans for 2009-2010 - New
imaging and scanning computer equipment
is needed to bring the counseling center up
to date with college technology and student
needs.
Planning Year(s):
2009 - 2010
Actual Completion Date:
03/05/2009
Objective Status:
New
Budget Account Number:
11000-65003
03/05/2012 6:45 PM
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
Current staffing is minimal; NW enrollment
has increased resulting in greater student
demand.
Budget Impact:
Additional/New Funding Required
Projected Cost:
25000.0000
Task Name:
Student Enrollment
Task Description:
NW student enrollment has increased
resulting in greater student demand.
Budget Impact:
Additional/New Funding Required
Projected Cost:
50000.0000
Measure:
Four computers will be purchased. (Base
requirements for computer: Pentium PC;
hard disk space, over 20 gigs of space;
memory, at least 512 MB of RAM; operating
system; Windows XP professional, service
pack 2).
Data Source for Measure:
Department/Area Report
Standard and Baseline:
50% of needed computer equipment will be
purchased. Baseline: Imaging and scanning
computer equipment does not exist at the
present time.
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Objectives
Person(s) Responsible:
Ruben Villalobos
Planning - Counseling - RG - Counseling
Rio Grande (2010-2011) - With the College
going to the Electronic Catalog and Class
Schedules, available only through the
Internet, it is imperative that the Counseling
Center have the resources to give New
Student Orientations and Registration
capability to student through the use of
computers.
Planning Year(s):
2010 - 2011
Actual Completion Date:
03/10/2010
Objective Status:
New
Budget Account Number:
11000-65003
Person(s) Responsible:
Ruben Villalobos
Planning - Counseling - RG - Counseling
RG (2010-2011) - The Student Services is
completely isolated from the Main Campus;
an Electronic Moving Message Sign is
needed in order to keep students informed
of Financial Aid, Registration, Ranking, and
03/05/2012 6:45 PM
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
Task Name:
Work with Supervisory Dean
Task Description:
Counselor Coordinator to work with
supervisory Dean to identify resources.
Budget Impact:
Additional/New Funding Required
Projected Cost:
1200.0000
Measure:
A wireless computer lab on wheels will be
purchased (40 PC Notebooks; HP
Computers on-wheel cart; Software
Academic Microsoft Office Pro Edition).
Data Source for Measure:
Department/Area Report
Standard and Baseline:
100% of all needed computer equipment will
be purchased by January, 2011. Baseline:
The visual computer equipment does not
exist at the present time.
Task Name:
Counselor to Work with Administration
Task Description:
Counselor Coordinator to work with the VP
of Instruction, Campus Dean, and
Supervisory Dean to identify resources.
Budget Impact:
Additional/New Funding Required
Projected Cost:
26000.0000
Measure:
A LED Electronic Moving Sign will be
purchased (7 x 120 Pixels; #451459; USS3527).
Data Source for Measure:
Department/Area Report
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Objectives
Graduation Deadlines.
Planning Year(s):
2010 - 2011
Actual Completion Date:
03/10/2010
Objective Status:
New
Budget Account Number:
11000-65003
Person(s) Responsible:
Ruben Villalobos
Planning - Counseling - VV - Early Alert
System -- Pilot Project (2009-2010) - Work
with participating faculty and students to
identify at risk students early in the
semester and faculty refer students to
Counseling for Case Management and
Intervention.
Planning Year(s):
2009 - 2010
Expected Completion Date:
05/11/2010
Actual Completion Date:
05/11/2010
Objective Status:
Met
Budget Account Number:
11000-65001
Person(s) Responsible:
Sandra Lujan-Gutierrez
03/05/2012 6:45 PM
Measures & Standards and Baselines /
Results
Strategies
Standard and Baseline:
100% of equipment to be purchased by May,
2011. Baseline: Equipment needed does
not exist at the present time.
Action & Follow-Up
Task Name:
Identify Resources
Task Description:
Counselor Coordinator to work with
Supervisory Dean to identify resources.
Budget Impact:
Additional/New Funding Required
Projected Cost:
575.0000
Measure:
Students will be case managed throughout
the semester. Retention and grade
performance as compared to nonparticipating students.
Data Source for Measure:
Student Related Data
(Tracking/Performance)
Standard and Baseline:
Retention in participating students should
increase at least 25%. Students in the
intervened sample should keep at least a 2.0
GPA. Baseline: Drop rate institutionally is
close to 50%. No Early Alert Program in
existence.
11/19/2010 - This pilot was run in 08/09 and
demonstrated excellent results with the sample of
students (25% increase in retention) included in
the pilot. The Office of Student Success picked up
this project and has obtained funding to implement
a full Early/Alert system for Developmental
Education students. Sandra Gutierrez, Counselor
and Jose Baltazar, Counselor were assigned to
the Grants Application Committee to develop the
grant proposal, instead of continuing the pilot.
Progress:
Satisfactory
Action Plan Status:
2 - Action Plan Documented
10/07/2011 - Continue to track
project results for the 2011-2012.
Follow-Up:
10/07/2011 - Interpret data and
continue Early Alert Project.
Task Name:
Recruit F-T Instructors
Task Description:
10 FT instructors will be recruited to
participate in this project. At least one
instructor from Developmental English, Math,
and Reading will be recruited to participate.
Other instructors will be from academic
areas.
Budget Impact:
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Objectives
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
Additional/New Funding Required
Projected Cost:
1100.0000
Task Name:
Recruit New Students
Task Description:
50 new students will be recruited to particiate
from NSO's. The students' will be undecided
about their majors. Effectiveness reports will
be produced at the end of each semester
reporting on retention, grade performance;
and course decision.
Budget Impact:
Additional/New Funding Required
Planning - Counseling - VV Probation/Suspension Intervention --Pilot
Project (2009-2010) - Enforce catalog
procedure for students on academic
probation/suspension and develop follow up
and reporting program to measure the
effectiveness of prescibed interventions, ie;
tutoring counseling, student success
workshops.
Planning Year(s):
2009 - 2010
Expected Completion Date:
05/11/2010
Actual Completion Date:
05/11/2010
Objective Status:
Met
Budget Account Number:
11000-65001
Person(s) Responsible:
Raul Arizpe
03/05/2012 6:45 PM
Measure:
Students on academic probation or
suspension will be prescibed a set of
interventions that they must complete as a
requirement for approval of enrollment. The
project will track and report on students who
return to good standing, retention, and grade
performance.
Data Source for Measure:
Student Related Data
(Tracking/Performance)
Standard and Baseline:
At least 50% of students who follow the
prescibed intervention plan, should keep a
2.0 or better at the end of the semester.
Baseline: Presently about 3,500 students
are placed on academic
probation/suspension each year. No
controls exist at present to assist these
students.
05/11/2010 - Approximately 3500 students were
placed on suspension before this goal or plan.
After implementing this plan for one year, the
number of suspended student has dropped to
3000. This is a 15% reduction per year. It is
expected the number of students on academic
suspension will continue to decline as we continue
to execute this plan.
Progress:
Satisfactory
Action Plan Status:
0 - No Action Plan Necessary
Task Name:
College Catalog Procedure
Task Description:
Counselors will meet with students to explain
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Objectives
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
College Catalog Procedure. Approve
maximum enrollment of 6-8 credits and
record the required interventions. Student
records will be checked at end of semester
to produce reports.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Planning - Counseling - VV - Administer
Strong Campbell Inventory to Undecided
Students. (2010-2011) - Over 33% of new
students entering EPCC are undecided as
to their specific majors. This pilot intends to
assist at least 1% of undecided students to
choose an academic major by their second
semester at EPCC.
Planning Year(s):
2010 - 2011
Actual Completion Date:
11/29/2010
Objective Status:
Not Met
Budget Account Number:
11000-65001
Person(s) Responsible:
Jose Baltazar & Carlos Armendariz
Planning - Counseling - VV - Transfer
Process Pilot (2010-2011) - Most students
attending EPCC are planning to transfer to
03/05/2012 6:45 PM
Measure:
Number of student going through the Career
Guidance process will be 1000.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Assist 1% (1000) students who are
undecided to go through the Career
Guidance process at VV so they can choose
a major. Baseline: There are approximately
5,000 undecided students per semester at
EPCC.
09/30/2011 - Meetings and discussions with
Career Center to plan pilot. Unable to implement
pilot as per Career center, due to lack of funding.
Unable to implement pilot as per Career Center,
lack of funding prevented pilot from being
implemented.
Counselors will do individual Career Guidance at
student request.
Progress:
Satisfactory
Action Plan Status:
0 - No Action Plan Necessary
Task Name:
Work with Career Services
Task Description:
Work cooperatively w/Career Services.
Identify 1000 students who are undecided.
Contact them. Offer Career Guidance.
Track and monitor their career decisions.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Measure:
1000 students will be assisted, monitored
and tracked through the fall transfer
01/02/2012 - Meetings and discussions with
Career Center to plan pilot. Unable to implement
pilot as per Career center, due to lack of funding.
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Objectives
a four year institution. This pilot will target
1000 students and will help them go
through the transfer process of obtaining
requirements from the universities they
select.
Planning Year(s):
2010 - 2011
Expected Completion Date:
08/31/2012
Actual Completion Date:
08/31/2012
Objective Status:
In Progress
Budget Account Number:
11000-65001
Person(s) Responsible:
Jose Baltazar/Carlos Armendariz
Measures & Standards and Baselines /
Strategies
process.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
1000 students will complete a through
process for obtaining transfer information
from their selected universities. Baseline:
Over 60% of students attending EPCC
Credit programs are planning to transfer to a
4 year University.
Results
Action & Follow-Up
Unable to implement pilot as per Career Center,
lack of funding prevented pilot from being
implemented. Counselors will do individual Career
Guidance at student request.
01/03/2012 - Implement an
automating early alert, student
tracking system district-wide.
Implement an intervention program
for students in academic probation.
In the summer 2011, the Early program was
initated at the VV Campus with the assistance of a
state grant.
Two cohorts were identified for the Early Alert
Program. (206 and 300 students)/
A case load of student was assigned to an
advisor at the New Student Orientation. This
approach proved effective; it created a strong
connection between the student and the advisor.
Students felt more confident knowing who their
advisor was.
Instructors identified students who are in need of
support and discussed the possibilities of a referral
with these students.
Drop-out rate is very small among students who
we have been working with.
Progress:
Satisfactory
Action Plan Status:
0 - No Action Plan Necessary
Follow-Up:
01/03/2012 - Implement an
automating early alert, student
tracking system district-wide.
Implement an intervention
program for students in academic
probation.
Task Name:
Identify 30 instructors to work with 1000
Early Alert student.
Task Description:
Students will be referred by Counselor to the
Early Alert system to work with 30 identified
instructors to implement early interventions
to prevent dropping out as much as possible
and help students succeed in their courses.
Funding Justification:
1 software support tech. at 15hrs./week at
17.35/hr = 6,246.00
Budget Impact:
Additional/New Funding Required
Projected Cost:
03/05/2012 6:45 PM
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Objectives
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
6246.0000
Planning - Counseling - VV - Improved front
desk reception area (2011-2012) Streamline and improve efficiency of front
desk reception area, including telephone
answering by developing a rotation system
of support staff.
Planning Year(s):
2011 - 2012
Budget Account Number:
11000-65001
Person(s) Responsible:
Irma Craver-Castillo
Measure:
Rotation of front staff is functioning smoothly
and is streamlined. Entire front staff is being
utilized and telephone is being answered at
a higher rate than previously.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
100% streamlined rotation of front staff and
telephone is answered 100% of the time.
No rotation of support staff. Inefficiency
during peak time. Telephone not always
answered during peak time.
Task Name:
Streamline and Improve efficiency of front
desk
Task Description:
Develop rotation of support staff and
streamline, 1, 2, and 3 at 2 hour intervals.
Station 1 for telephone answering, 2 and 3
for computer stations for signing in students.
Purchase key pads for students to enter their
student ID number and have IT connect this
system to computers. This will make our
sign-in system more private and efficient.
Budget Impact:
No Funding Needed
Planning - Court Reporting - NW - Increase
Enrollment (2009-2010) - Continue to
increase enrollment in this discipline.
Planning Year(s):
2009 - 2010
Actual Completion Date:
03/05/2012 6:45 PM
Measure:
Enrollment figures for this discipline will be
used from the previous years, 2007-2008,
for analysis and comparison to the figures of
the previous years.
Data Source for Measure:
11/23/2010 - Approval of new web-based software 11/23/2010 - The purchase of the
is pending. The software will allow most of the
new web-based software is pending
speedbuilding courses to transition to hybrid
approval.
courses. If approved, the new software will allow
many students the opportunity to register as online
students. This new feature will allow the program
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Objectives
03/05/2009
Objective Status:
In Progress
Budget Account Number:
11000-55222
Person(s) Responsible:
Lucretia Thomas
Measures & Standards and Baselines /
Strategies
Enrollment Data
Standard and Baseline:
Increase by 5% from previous year's
enrollment. Baseline: On-going continuous
project.
Results
Action & Follow-Up
the chance to double enrollment in all courses.
The new web-based software will hopefully take
place in the spring of 2011.
Progress:
Unsatisfactory
Action Plan Status:
1 - Action Plan Needed
Task Name:
Recruitment Activities
Task Description:
Instructor and/or students will participate in
recruitment activities such as Career &
College program Expos, College Night at
local high schools, and promotion and
advertisement of the Court Reporting
program at the college level. Will monitor
enrollment increases and/or decreases, will
make work diligently to recruit new students
and retain current students.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Planning - Court Reporting - NW - Improve
Retention, Graduation and Completion
Rates (2009-2010) - Continue to retain
students currently enrolled in the program.
Continue to increase graduation and
completion rates.
Planning Year(s):
2009 - 2010
Actual Completion Date:
08/31/2010
Objective Status:
In Progress
Budget Account Number:
11000-55222
03/05/2012 6:45 PM
Measure:
Enrollment and graduation trends will be
monitored every semester.
Data Source for Measure:
Program Review Data
Standard and Baseline:
Increase by percentage because of
graduation/pass rates. Students are passing
licensure and graduation numbers are
steadily increasing. Baseline: On-going
continuous project.
11/23/2010 - Approval of new web-based software
for the program is pending. The new software will
allow the speedbuilding courses to transition to
hybrid courses. This transition will increase
enrollment and will increase graduation rates. If
approved, the transition should occur in the spring
of 2011.
Progress:
Unsatisfactory
Action Plan Status:
1 - Action Plan Needed
11/23/2010 - Will meet with Dr.
Tena and will discuss costs that the
college will incur as a result of the
new web-based software.
Task Name:
Provide Tutoring and Counseling to Students
Task Description:
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Objectives
Person(s) Responsible:
Lucretia Thomas
Planning - Court Reporting - NW - Recruit
and Retain Quality Faculty (2010-2011) Proposing to hire an additional full-time
faculty member.
Planning Year(s):
2010 - 2011
Actual Completion Date:
03/14/2010
Objective Status:
New
Budget Account Number:
11000-55222
Person(s) Responsible:
Lucretia Thomas
Planning - Court Reporting - NW - Increase
Enrollment (2010-2011) - Proposing to get
the Court Reporting Program accredited by
03/05/2012 6:45 PM
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
Will counsel students in attempting to locate
any problems hindering progress. Will
motivate and provide individual tutoring
when students have reached speed
plateaus. Will provide mock examinations
for students who are near graduation and will
meet "as needed" one-on-one with students.
Will continue to provide guest and/or
motivational speakers to raise morale in
program.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Measure:
Graduation and retention rates will improve.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
4 graduates per year of 75 enrollment for
optimum capacity. Baseline: Number of
graduates is met and enrollment is at 60 at
the present time.
Task Name:
Instructional Assignments
Task Description:
A new instructor will help perform additional
instructional assignments for students who
are in need of additional dictation and/or
speedbuilding activities on a daily basis.
Budget Impact:
Additional/New Funding Required
Projected Cost:
45000.0000
Measure:
Enrollment will increase.
Data Source for Measure:
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Objectives
the National Court Reporters Association.
Planning Year(s):
2010 - 2011
Actual Completion Date:
03/14/2010
Objective Status:
New
Budget Account Number:
11000-55222
Person(s) Responsible:
Lucretia Thomas
Planning - Court Reporting - NW - Expand
the College's Technological Capability
(2010-2011) - Proposing to buy (10) new
stenographic machines for the beginning
students so we are keeping abreast of the
technological advances in court reporting.
Planning Year(s):
2010 - 2011
Actual Completion Date:
03/14/2010
Objective Status:
New
Budget Account Number:
11000-55222
Person(s) Responsible:
Lucretia Thomas
03/05/2012 6:45 PM
Measures & Standards and Baselines /
Strategies
Enrollment Data
Standard and Baseline:
4 graduates per year or 75 enrollment for
optimum capacity. Baseline: Number of
graduates is met and enrollment is at 60 at
the present time.
Results
Action & Follow-Up
Task Name:
Court Reporting Program is Accredited
Task Description:
If the Court Reporting Program is accredited
by NCRA then our program would be
marketed in the Journal of Court Reporting,
we would receive a seal of their approval,
and we would receive world-wide recognition
for providing outstanding services to
students. Will help recruitment.
Budget Impact:
Additional/New Funding Required
Projected Cost:
1500.0000
Measure:
Students will be progressing quicker and will
have more quality practice at home and in
the lab.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Most students do progress from Machine
Shorthand I & II but I think they can progress
quicker with new machines. Baseline:
Beginning students use 200 or 400 SRT
machines which are antiquated.
Task Name:
Practice on New Machines
Task Description:
Beginning students will be able to practice
on new machines that have a light touch to
them and will be able to practice more
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Objectives
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
effectively and will also be able to do
practice exercises at home with the global
tutorials that are made available to them.
Budget Impact:
Additional/New Funding Required
Projected Cost:
17000.0000
Planning - Criminal Justice - NW - Improve
Retention, Graduation and Completion
Rates (2012 - 2013). - 1.3 recruit and retain
quality faculty; 1.5 provide and support
innovative technologies.
Planning Year(s):
2009 - 2010
Actual Completion Date:
03/05/2009
Objective Status:
New
Planning - Criminal Justice - NW - Improve
Retention, Graduation and Completion
Rates (2012 - 2013)._2 - 1.3 recruit and
retain quality faculty; 1.5 provide and
support innovative technologies.
Planning Year(s):
2012 - 2013
Expected Completion Date:
08/31/2013
Objective Status:
New
Budget Account Number:
1100055388
Person(s) Responsible:
Debbie Luna
Planning - Criminal Justice - NW - Online
Offerings - To increase the online offerings.
Planning Year(s):
2012 - 2013
03/05/2012 6:45 PM
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Objectives
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
Expected Completion Date:
08/31/2013
Objective Status:
In Progress
Budget Account Number:
1100055388
Person(s) Responsible:
Debbie Luna
Planning - Criminal Justice - VV - Increase
Fill Rate (2009-2010) - Manage course
offerings on each campus to assure that
Criminal Justice courses reach the 80% fill
standard. With special emphasis on the
Deans from the smaller campuses to take
class fill rate into consideration before
making Criminal Justice courses on their
respective campuses.
Planning Year(s):
2009 - 2010
Expected Completion Date:
05/13/2010
Actual Completion Date:
11/11/2010
Objective Status:
Not Met
Budget Account Number:
11000-55380
Person(s) Responsible:
Michelle Watkins
Measure:
Increase fill rate on each campus offering
Criminal Justice courses to optimum level.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
80% standard. Baseline: 64% District-Wide.
Planning - Criminal Justice - VV - Increase
FT Staffing (2009-2010) - Increase the
percentage of course sections taught by full
time faculty.
Planning Year(s):
2009 - 2010
Measure:
Consult the Master Class Schedule and
Faculty Employment databases to compute
a percentage of course sections taught by
full time faculty.
Data Source for Measure:
Program Review Data
Standard and Baseline:
60%. Baseline: 34% district wide, 50% at
Actual Completion Date:
03/05/2010
03/05/2012 6:45 PM
Task Name:
Course Management
Task Description:
Continue recruiting strategies for recruitment
of new students as discussed last year.
Begin course management, especially on the
smaller campuses, that uses smaller
classrooms when available and takes class
fill rate into consideration before allowing
classes to make.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
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Objectives
Objective Status:
Not Met
Budget Account Number:
11000-55380
Person(s) Responsible:
Michelle Watkins
Measures & Standards and Baselines /
Strategies
Valle Verde, 0% at Ft. Bliss, 0% at Mission
del Paso, 3% at Northwest, and 0% at
Transmountain.
Results
Action & Follow-Up
Task Name:
Hire FT Tenure Track Faculty Member
Task Description:
Hire a full time, tenure track faculty member
for the Valle Verde campus. Begin a
discussion of the feasibility of adding a fifth
full time, tenure track faculty member if
trends in enrollment continue to increase.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Planning - Criminal Justice - VV - Student
Satisfaction (2009-2010) - To increase the
level of student satisfaction with the
program as measured by the student
survey.
Planning Year(s):
2009 - 2010
Expected Completion Date:
05/13/2010
Actual Completion Date:
11/11/2010
Objective Status:
Not Met
Budget Account Number:
55380
Person(s) Responsible:
Michelle C. Watkins
Planning - Criminal Justice - VV - Increase
Fill Rate (2010-2011) - Manage course
offerings on each campus to assure that
Criminal Justice courses reach the 80% fill
standard. With special emphasis on the
Deans from the smaller campuses to take
class fill rate into consideration before
03/05/2012 6:45 PM
Measure:
Increase fill rate on each campus offering
Criminal Justice courses to optimum level.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
10/03/2011 - District: 73%, Fort Bliss: 0%, Mission
del Paso: 53%, Northwest: 43%, Rio Grande:
66%, Transmountain: 75%, Valle Verde: 80%.
Because the Criminal Justice Planning has been
broken out by campus, and this section is for the
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Objectives
Measures & Standards and Baselines /
Strategies
Results
making Criminal Justice courses on their
respective campuses.
Planning Year(s):
2010 - 2011
Expected Completion Date:
05/13/2011
Actual Completion Date:
09/30/2011
Objective Status:
Met
Budget Account Number:
55380
Person(s) Responsible:
Michelle C. Watkins
Valle Verde campus only, the standard has been
80% standard. Baseline: 64% District-Wide. met.
Progress:
Satisfactory
Action Plan Status:
0 - No Action Plan Necessary
Planning - Criminal Justice - VV - Increase
FT Staffing (2010-2011) - Increase the
percentage of course sections taught by full
time faculty.
Planning Year(s):
2010 - 2011
Expected Completion Date:
05/13/2011
Actual Completion Date:
09/30/2011
Objective Status:
Not Met
Budget Account Number:
55380
Person(s) Responsible:
Michelle C. Watkins
Measure:
Consult the Master Class Schedule and
Faculty Employment databases to compute
a percentage of course sections taught by
full time faculty.
Data Source for Measure:
Program Review Data
Standard and Baseline:
60%. Baseline: 34% district wide, 50% at
Valle Verde, 0% at Ft. Bliss, 0% at Mission
del Paso, 3% at Northwest, and 0% at
Transmountain.
03/05/2012 6:45 PM
Action & Follow-Up
Task Name:
Course Management
Task Description:
Continue recruiting strategies for recruitment
of new students as discussed last year.
Begin course management, especially on the
smaller campuses, that uses smaller
classrooms when available and takes class
fill rate into consideration before allowing
classes to make.
10/03/2011 - Districtwide: 34%; Valle Verde: 47%.
Progress:
Unsatisfactory
Action Plan Status:
1 - Action Plan Needed
10/03/2011 - The criminal justice
discipline has hired a lecturer for the
2011-2012 school year, and hopes
to increase this percentage to an
acceptable standard. However,
additional assistance is needed in
procuring another full time faculty,
because the discipline is growing
exponentially.
Task Name:
Hire FT Tenure Track Faculty Member
Task Description:
Hire a full time, tenure track faculty member
for the Valle Verde campus. Begin a
discussion of the feasibility of adding a fifth
full time, tenure track faculty member if
trends in enrollment continue to increase.
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Objectives
Planning - Criminal Justice - VV - Student
Satisfaction (2010-2011) - To increase the
level of student satisfaction with the
program as measured by the student
survey.
Planning Year(s):
2010 - 2011
Expected Completion Date:
05/13/2011
Actual Completion Date:
09/30/2011
Objective Status:
Met
Budget Account Number:
55380
Person(s) Responsible:
Michelle C. Watkins
Planning - Criminal Justice - VV - Increase
Fill Rate (2011-2012) - Manage course
offerings on each campus to assure that
Criminal Justice courses reach the 80% fill
standard. With special emphasis on the
Deans from the smaller campuses to take
class fill rate into consideration before
making Criminal Justice courses on their
respective campuses.
Planning Year(s):
2011 - 2012
Expected Completion Date:
05/13/2011
Actual Completion Date:
09/30/2011
Objective Status:
New
Budget Account Number:
55380
Person(s) Responsible:
Michelle C. Watkins
03/05/2012 6:45 PM
Measures & Standards and Baselines /
Strategies
Measure:
Student satisfaction survey
Data Source for Measure:
Program Review Data
Standard and Baseline:
80%
Measure:
Increase fill rate on each campus offering
Criminal Justice courses to optimum level.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
80% standard. Baseline: 64% District-Wide.
Results
Action & Follow-Up
10/03/2011 - Districtwide: 92%; Valle Verde: 91%
Progress:
Satisfactory
Action Plan Status:
0 - No Action Plan Necessary
10/03/2011 - District: 73%, Fort Bliss: 0%, Mission
del Paso: 53%, Northwest: 43%, Rio Grande:
66%, Transmountain: 75%, Valle Verde: 80%.
Because the Criminal Justice Planning has been
broken out by campus, and this section is for the
Valle Verde campus only, the standard has been
met.
Progress:
Satisfactory
Action Plan Status:
0 - No Action Plan Necessary
Task Name:
Course Management
Task Description:
Continue recruiting strategies for recruitment
of new students as discussed last year.
Begin course management, especially on the
smaller campuses, that uses smaller
classrooms when available and takes class
fill rate into consideration before allowing
classes to make.
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Objectives
Planning - Criminal Justice - VV - Increase
FT Staffing (2011-2012) - Increase the
percentage of course sections taught by full
time faculty.
Planning Year(s):
2011 - 2012
Expected Completion Date:
05/13/2011
Objective Status:
New
Budget Account Number:
55380
Person(s) Responsible:
Michelle C. Watkins
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
Measure:
Consult the Master Class Schedule and
Faculty Employment databases to compute
a percentage of course sections taught by
full time faculty.
Data Source for Measure:
Program Review Data
Standard and Baseline:
60%. Baseline: 34% district wide, 50% at
Valle Verde, 0% at Ft. Bliss, 0% at Mission
del Paso, 3% at Northwest, and 0% at
Transmountain.
Task Name:
Hire FT Tenure Track Faculty Member
Task Description:
Hire a full time, tenure track faculty member
for the Valle Verde campus. Begin a
discussion of the feasibility of adding a fifth
full time, tenure track faculty member if
trends in enrollment continue to increase.
Planning - Criminal Justice - VV - Student
Satisfaction (2011-2012) - To increase the
level of student satisfaction with the
program as measured by the student
survey.
Planning Year(s):
2011 - 2012
Expected Completion Date:
05/13/2011
Objective Status:
New
Budget Account Number:
55380
Person(s) Responsible:
Michelle C. Watkins
Planning - Criminal Justice - VV - Increase
Fill Rate (2011-2012)_1 - Manage course
03/05/2012 6:45 PM
Measure:
Increase fill rate on each campus offering
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Objectives
offerings on each campus to assure that
Criminal Justice courses reach the 80% fill
standard. With special emphasis on the
Deans from the smaller campuses to take
class fill rate into consideration before
making Criminal Justice courses on their
respective campuses.
Planning Year(s):
2011 - 2012
Expected Completion Date:
05/13/2011
Actual Completion Date:
09/30/2011
Objective Status:
New
Budget Account Number:
55380
Person(s) Responsible:
Michelle C. Watkins
Planning - Customized Training SDF/Private Contracts (2009-2010) Continue delivery of Skills Development and
Private Contract Programs.
Planning Year(s):
2009 - 2010
Actual Completion Date:
11/02/2010
Objective Status:
Met
Budget Account Number:
11000-41003
Person(s) Responsible:
James Coe
03/05/2012 6:45 PM
Measures & Standards and Baselines /
Results
Strategies
Criminal Justice courses to optimum level.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
80% standard. Baseline: 64% District-Wide.
Action & Follow-Up
Task Name:
Course Management
Task Description:
Continue recruiting strategies for recruitment
of new students as discussed last year.
Begin course management, especially on the
smaller campuses, that uses smaller
classrooms when available and takes class
fill rate into consideration before allowing
classes to make.
Measure:
Skills Development Programs delivered.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Contact Hours of Training Delivered. Dollar
amount of funding generated. Baseline:
Two (2) Skills Development Fund (SDF)
Programs were developed. $497,658 of
SDF money was awarded for one contract
and an additional $48,472 of SDF money
was awarded and added to an existing
contract. Wagner-Peyser Funding was
awarded in the amount of $500,000. At the
time of plan submission, $1,361,208, of SDF
money is pending.
One (1) Private Contract was developed and
implemented in the amount of $310 with one
(1) on-going contract is still in
implementation.
10/31/2009 - Three (3) programs completed and
closed out. One (1) private contract delivered.
Progress:
Satisfactory
Action Plan Status:
0 - No Action Plan Necessary
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Objectives
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
Task Name:
Increase Effectiveness of Customized
Training
Task Description:
Increase effectiveness of Customized
Training operation through collaboration and
coordination with TWC, Workforce Solutions
Upper Rio Grande, REDCO, Task Force,
EPCC Departments and eligible El Paso
Country businesses.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Planning - Customized Training - Skills
Development Funding Proposals (20092010) - Develop two (2) Skills Development
Funding Proposals adhering to strict TWC
guidelines.
Planning Year(s):
2009 - 2010
Actual Completion Date:
12/18/2009
Objective Status:
Met
Budget Account Number:
11000-41003
Person(s) Responsible:
James Coe
Measure:
Number of proposals developed.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Contact Hours of Training Delivered. Dollar
amount of funding generated. Baseline:
Two (2) Skills Development Fund (SDF)
Programs were developed. $497,658 of
SDF money was awarded for one contract
and an additional $48,472 of SDF money
was awarded and added to an existing
contract. Wagner-Peyser Funding was
awarded in the amount of $500,000. At the
time of plan submission, $1,361,208, of SDF
money is pending.
One (1) Private Contract was developed and
implemented in the amount of $310 with one
(1) on-going contract is still in
implementation.
12/18/2009 - Two (2) SDF Proposals developed
(EE/RE and CETT) and were funded for on-going
implementation.
Progress:
Satisfactory
Action Plan Status:
0 - No Action Plan Necessary
Task Name:
Customized Training
Task Description:
Increase effectiveness of Customized
03/05/2012 6:45 PM
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Objectives
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
Training operation through collaboration and
coordination with TWC, Workforce Solutions
Upper Rio Grande, REDCO, Task Force,
EPCC Departments and eligible El Paso
Country businesses.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Planning - Customized Training - Private
Training Contracts (2009-2010) - Develop
Private Training Contracts as requested by
company's.
Planning Year(s):
2009 - 2010
Actual Completion Date:
01/16/2009
Objective Status:
Met
Budget Account Number:
11000-41003
Person(s) Responsible:
James Coe
Measure:
Number of Private Contracts implemented.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Contact Hours of Training Delivered. Dollar
amount of funding generated. Baseline:
Two (2) Skills Development Fund (SDF)
Programs were developed. $497,658 of
SDF money was awarded for one contract
and an additional $48,472 of SDF money
was awarded and added to an existing
contract. Wagner-Peyser Funding was
awarded in the amount of $500,000. At the
time of plan submission, $1,361,208, of SDF
money is pending.
One (1) Private Contract was developed and
implemented in the amount of $310 with one
(1) on-going contract is still in
implementation.
08/31/2010 - Bids were developed and submitted
for two (2) private contracts (PMT and ACS -Ft.
Bliss).
Progress:
Satisfactory
Action Plan Status:
0 - No Action Plan Necessary
Task Name:
Customized Training through Collaboration
Task Description:
Increase effectiveness of Customized
Training operation through collaboration and
coordination with TWC, Workforce Solutions
Upper Rio Grande, REDCO, Task Force,
EPCC Departments and eligible El Paso
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Objectives
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
Country businesses.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Planning - Customized Training Customized Training (2010-2011) Continue delivery of Skills Development and
private Contract Programs.
Planning Year(s):
2010 - 2011
Actual Completion Date:
03/12/2010
Objective Status:
Met
Budget Account Number:
11000-41003
Person(s) Responsible:
James Coe
Planning - Customized Training Customized Training 2 (2010-2011) Develop two (2) Skills Development
Funding Proposals adhering to strict TWC
guidelines.
Planning Year(s):
2010 - 2011
Actual Completion Date:
03/12/2010
Objective Status:
Met
Budget Account Number:
11000-41003
03/05/2012 6:45 PM
Measure:
Skills Development Programs delivered.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Achieve Program Plan Metrics. Baseline:
Energy Efficiency/ Renewable Energy
funded award was received in the amount of
$518,199.
02/21/2012 - Program delivered and completed.
Progress:
Satisfactory
Action Plan Status:
0 - No Action Plan Necessary
Task Name:
Implementation
Task Description:
On-going implementation, planning, and
execution with resources and partners
pertinent to each program.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Measure:
Number of Proposals developed.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Achieve Program Plan Metrics. Baseline:
Pending award for a Construction Energy
Technical Trades
02/21/2012 - Award received and program
implemented. Program continuing into 2011-2012.
Progress:
Satisfactory
Action Plan Status:
0 - No Action Plan Necessary
Task Name:
Implementation
Task Description:
On-going implementation, planning, and
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Objectives
Person(s) Responsible:
James Coe
Planning - Customized Training Customized Training 3 (2010-2011) Develop Private Training Contracts as
requested by companies.
Planning Year(s):
2010 - 2011
Actual Completion Date:
03/12/2010
Objective Status:
Met
Budget Account Number:
11000-41003
Person(s) Responsible:
James Coe
Planning - Customized Training Customized Training 4 (2010-2011) Continue Delivery of Apprenticeship
Program.
Planning Year(s):
2010 - 2011
Actual Completion Date:
03/12/2010
Objective Status:
Met
Budget Account Number:
11000-41003
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Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
execution with resources and partners
pertinent to each program.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Measure:
Number of private Contracts implemented.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Achieve Program Plan Metrics. Baseline:
One (1) Private Contract Program is still in
progress with a completion date of June
2010.
02/21/2012 - Contract Electronics program for
AT&T completed June 2010.
Progress:
Satisfactory
Action Plan Status:
0 - No Action Plan Necessary
Task Name:
Implementation
Task Description:
On-going implementation, planning, and
execution with resources and partners
pertinent to each program.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Measure:
Number of Apprenticeship Partners and
Trainees.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Achieve Program Plan Metrics. Baseline:
Apprenticeship program has eight (8)
partners.
02/21/2012 - Program completed with receuitment
of one (1) additional partner company for 20112012.
Progress:
Satisfactory
Action Plan Status:
0 - No Action Plan Necessary
Task Name:
Implementation
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Objectives
Person(s) Responsible:
James Coe
Measures & Standards and Baselines /
Strategies
Action & Follow-Up
Task Description:
On-going implementation, planning, and
execution with resources and partners
pertinent to each program.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Planning - Customized Training Customized Training (2011-2012) Continue delivery of Skills Development and
Private Contracts
Planning Year(s):
2011 - 2012
Expected Completion Date:
08/31/2012
Objective Status:
Met
Budget Account Number:
11000-41003
Person(s) Responsible:
James Coe
Measure:
Skills Development Programs delivered.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Achieve Program Plan Metrics. Baseline:
Construction Energy Technology Training
(CETT) Amendment Pending extending
contract to November 30, 2011.
Planning - Customized Training Customized Training 2 (2011-2012) Develop three (3) Skills Development
Funding Proposals adhering to strict TWC
guidelines.
Planning Year(s):
2011 - 2012
Expected Completion Date:
08/31/2012
Objective Status:
In Progress
Budget Account Number:
Measure:
Number of Proposals developed.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Achieve Program Plan Metrics. Baseline: In
coordination with the Texas Workforce
Commission (TWC) and Workforce Solutions
Upper Rio Grande, recruit employer partner
companies and develop three (3) employer
driven training programs.
03/05/2012 6:45 PM
Results
Task Name:
Implementation
Task Description:
Amendment implementation, evaluation and
closeout with resources and partners
pertinent to the program.
Budget Impact:
No Funding Needed
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Objectives
11000-41003
Person(s) Responsible:
James Coe
Measures & Standards and Baselines /
Strategies
Action & Follow-Up
Task Name:
Implementation
Task Description:
Program planning, implementation with
resources and partners pertinent to each
program.
Budget Impact:
No Funding Needed
Planning - Customized Training Customized Training 3 (2011-2012) Develop Private Training Contracts as
requested by companies.
Planning Year(s):
2011 - 2012
Expected Completion Date:
08/31/2012
Objective Status:
In Progress
Budget Account Number:
11000-41003
Person(s) Responsible:
James Coe
Measure:
Number of Private Contracts implemented.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Achieve Program Plan Metrics. Baseline:
Estimate securing and implementing two (2)
private contracts during plan year 20112012.
Planning - Customized Training Customized Training 4 (2011-2012) Continue Delivery of Apprenticeship
Program
Planning Year(s):
2011 - 2012
Expected Completion Date:
08/31/2012
Objective Status:
In Progress
Budget Account Number:
Measure:
Number of Apprenticeship Partners and
Trainees.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Achieve Program Plan Metrics. Baseline:
Apprenticeship program has eight (8)
partners (2010-2011). Recruitment of
additional apprenticeship partners.
03/05/2012 6:45 PM
Results
Task Name:
Implementation
Task Description:
Contract planning, implementation with
resources and partners pertinent to each
training contract as requested by local
businesses.
Budget Impact:
No Funding Needed
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Objectives
11000-41003
Person(s) Responsible:
James Coe
Measures & Standards and Baselines /
Strategies
Action & Follow-Up
Task Name:
Implementation
Task Description:
Program planning, implementation with
resources and partners pertinent to each
apprenticeship program.
Budget Impact:
No Funding Needed
Planning - Customized Training Customized Training (2012-2013) Continue coordination with partner
companies interested in receiving training
funds from the Texas Workforce
Commission (TWC). Proposals are in the
development stages as of February 2012.
Deliver Skills Development Fund (SDF)
contracts as awarded from TWC.
Planning Year(s):
2012 - 2013
Expected Completion Date:
08/31/2013
Objective Status:
New
Budget Account Number:
11000-41003
Person(s) Responsible:
James Coe / Sabrina Campbell
Measure:
Skills Development Programs delivered.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Orthopedic and Construction Technology
SDF proposals are in the development
stages as of February 2012 with expected
funding by September 2012.
Planning - Customized Training Customized Training 2 (2012-2013) Develop two (2) funding proposals adhering
to funding ageny guidelines.
Planning Year(s):
2012 - 2013
Expected Completion Date:
08/31/2013
Objective Status:
New
Budget Account Number:
Measure:
Number of Proposals developed.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Develop two (2) funding proposals targeted
on employers with significant new
employment. Industry targets will be health
care and manufacturing.
03/05/2012 6:45 PM
Results
Task Name:
Implementation
Task Description:
Deliver and evaluate programs in
accordance with TWC guidelines, policies
and proceedures.
Budget Impact:
No Funding Needed
Task Name:
Implementation
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Objectives
11000-41003
Person(s) Responsible:
James Coe / Sabrina Campbell
Measures & Standards and Baselines /
Strategies
Measure:
Number of Apprenticeship Partners and
Trainees
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Apprenticeship program has nine (9)
partners (2011-2012). Recruitment of
additional apprenticeship partners.
Planning - Dance - VV - Dance
Performance Budget (2009-2010) - The
objective of this plan is to offer more
opportunities for our students to participate
in fully produced performances.
Planning Year(s):
2009 - 2010
Measure:
This plan will be met when the EPCC Dance
Department offers at least 1 formal, fully
produced dance performance each
semester.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
I would like to see the participation of Dance
Performance classes in Modern, Ballet, and
Ballet Folklorico in a formal concert each
semester. Baseline: Currently, the dance
department has only offered one fully
produced dance performance each spring
03/05/2012 6:45 PM
Action & Follow-Up
Task Description:
Program planning, implementation with
resources and partners pertinent to each
program.
Budget Impact:
No Funding Needed
Planning - Customized Training Customized Training 3 (2012/2013) Continue Delivery of Apprenticeship
Program.
Planning Year(s):
2012 - 2013
Expected Completion Date:
08/31/2013
Objective Status:
New
Budget Account Number:
11000-41003
Person(s) Responsible:
Sabrina Campbell
Actual Completion Date:
05/15/2009
Objective Status:
Met
Budget Account Number:
11000-55205
Person(s) Responsible:
Results
Task Name:
Implementation
Task Description:
Program planning and implementation with
partners and resources pertinent to each
apprenticeship program.
Budget Impact:
No Funding Needed
10/25/2011 - This goal has been met. There
were two fully produced dance concerts in the
school year 2010-2011.
Progress:
Satisfactory
Action Plan Status:
0 - No Action Plan Necessary
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Objectives
Amy Slater
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
semester during the last three school years
06-07, 07-08, and 08-09.
Task Name:
Funding for Performance
Task Description:
The Dance Department needs adequate
funding for a performance season. We will
be working with Dean Claude Mathis and
Salute to the Arts to provide funding for
publicity, programs, costumes, stage
manager, and receptions costs.
Coordination will occur with the Theater
Ensemble in order to have dates available at
the Transmountain Forum for the Dance
Department to hold a formal dance concert
in the Fall semester of 2009.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Planning - Dance - VV - Improving
Facilities (2010-2011) - We are striving to
continue to improve facilities for dance at
EPCC.
Planning Year(s):
2010 - 2011
Actual Completion Date:
03/12/2010
Objective Status:
In Progress
Budget Account Number:
11000-55205
Person(s) Responsible:
Amy Slater
03/05/2012 6:45 PM
Measure:
We will know that the plan is progressing as
we are able to find funding and partnerships
to acquire these necessary improvements.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
The plan will be met when there are sprung
floors with vinyl dance floors installed in all
dance studios, a costume closet in A1216,
and a vinyl dance floor available to EPCC for
performances at the Transmountain Forum.
Baseline: The floors in A1215 and A1332 at
EPCC are very hard, slick, and in some
cases cracked. They are dangerous for
many reasons to our instructors and
dancers. There is limited space in a cabinet
in A1216 to store costumes. We perform on
10/25/2011 - This plan has almost been met. We
have acquired sprung floors in rooms A1215 and
A1332. A costume closet has also been added.
However, we have not been able to purchase a
vinyl dance floor for our performances at the
Transmountain Forum Theatre.
Progress:
Satisfactory
Action Plan Status:
0 - No Action Plan Necessary
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Objectives
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
a floor that is not suitable and often
dangerous to dancers at the Transmountain
Forum Theater.
Task Name:
Committee for the Arts
Task Description:
There is a committee for the arts which will
meet to discuss necessary changes to the
Transmountain Forum Theater and I will be
discussing the dance floor option.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Task Name:
Costume Closet
Task Description:
There will be a work order created for the
costume closet in A1216.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Task Name:
Sprung and Vinyl Floors
Task Description:
The EPCC Dance Discipline is working with
Continuing Education and Physical Plant to
provide quotes for sprung and vinyl floors in
our studios.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Planning - Dance - VV - EPCC Visibility in
the Dance Community (2010-2011) Increasing El Paso Community College
visibility in the El Paso dance community as
03/05/2012 6:45 PM
Measure:
We will know the plan is progressing with
rising numbers of declared majors through
Institutional Research data.
10/25/2011 - There are now approximately 20
10/25/2011 - EPCC students in our
dance majors. There has been progress, but the
dance performance classes will
goal has not been met. More activities that involve attend local high schools to
the community and local high schools need to be
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Objectives
well as the national dance community.
Planning Year(s):
2010 - 2011
Actual Completion Date:
03/12/2010
Objective Status:
In Progress
Budget Account Number:
11000-55205
Person(s) Responsible:
Amy Slater
Measures & Standards and Baselines /
Strategies
Data Source for Measure:
Department/Area Report
Standard and Baseline:
We hope to achieve a growing number of
dance majors by recruiting in the high
schools. Baseline: Currently, there are
approximately 15 declared dance majors. I
would like to see this number at 25.
Results
Action & Follow-Up
held.
Progress:
Satisfactory
Action Plan Status:
2 - Action Plan Documented
demonstrate and teach movement
high school students. They will also
verbally deliver information about
the dance program at EPCC.
10/25/2011 - Our audiences are continuing to
grow at our informal and formal dance concerts.
In the spring semester our informal show sold out.
Our audience for the formal concerts have also
increased over the last two semesters. UTEP and
NMSU participated in our Fall and Spring formal
dance concerts.
Progress:
Satisfactory
Action Plan Status:
1 - Action Plan Needed
10/25/2011 - Continue to bolster our
audience by advertising our formal
concerts through multiple modes of
media.
Task Name:
DIscipline Reach Out
Task Description:
The Dance Discipline needs to reach out to
high school dance programs by offering a
master dance class by a EPCC instructor
and an informational session about the
EPCC Dance Discipline. We might also offer
a "High School Day" when perspective
dance majors can come to take a few
classes, meet with faculty, tour the facilities
and get information about the Dance
program at EPCC.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Planning - Dance - VV - Dance
Performances and Visibility in the El Paso
Community (2010-2011) - Increasing El
Paso Community College visibility through
presenting dance performances at the
college.
Planning Year(s):
2010 - 2011
Actual Completion Date:
03/12/2010
Objective Status:
03/05/2012 6:45 PM
Measure:
We will know that the plan is progressing by
the completion of these performances and
the size of our audiences.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
We want to continue to produce an informal
and formal concert each semester of high
quality dance. Baseline: We have just begun
producing a formal performance and an
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Objectives
Measures & Standards and Baselines /
Strategies
Met
Budget Account Number:
11000-55205
Person(s) Responsible:
Amy Slater
informal performance each semester. We
have often included our students and
guests from other institutions of higher
education (NMSU and UTEP) and other
performing groups.
Results
Action & Follow-Up
10/25/2011 - The students did not participate in a
community performance in the Fall semester, but
they did participate in a performance at NMSU in
the Spring semester. Only half of this goal as
been achieved.
Progress:
Satisfactory
Action Plan Status:
2 - Action Plan Documented
10/25/2011 - Students and
instructors need to seek out
performance venues in our
community. Ideas involving cite
specific and improvisational
performances also need to be
considered and utilized.
Task Name:
Organize Dance Performances
Task Description:
We will continue to organize these dance
performances through funding from Salute to
the Arts and the Spring Arts Festival.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Planning - Dance - VV - Participation in
Dance Performances in the El Paso
Community (2010-2011) - Increasing El
Paso Community College visibility through
participating in dance performances in the
community.
Planning Year(s):
2010 - 2011
Actual Completion Date:
03/12/2010
Objective Status:
In Progress
Budget Account Number:
11000-55205
Person(s) Responsible:
Amy Slater
03/05/2012 6:45 PM
Measure:
We will know that the plan is progressing if
EPCC dance students are involved in one
performance in the greater El Paso
community each semester.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
We would like to organize opportunities for
our students to participate in performances
in the greater El Paso community. Baseline:
There have been several opportunities for
students to perform in the greater El Paso
community, perhaps one or two a year.
Task Name:
Outside Organizations
Task Description:
Outside organizations will be contacted for
opportunities for EPCC dance students to
perform in the community.
Budget Impact:
No Funding Needed
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Objectives
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
Projected Cost:
0.0000
Planning - Dance - VV - American College
Dance Festival (2010-2011) - Continued
participation in ACDF to develop the
national reputation of the EPCC dance
program and to expose EPCC students to
the wider world of dance outside of El Paso.
Planning Year(s):
2010 - 2011
Actual Completion Date:
03/12/2010
Objective Status:
Met
Budget Account Number:
11000-55205
Person(s) Responsible:
Amy Slater
Measure:
We will know that the plan is progressing
with the continued presence of EPCC Dance
discipline at this conference, our
participation in the adjudicated concerts, and
the informal concerts.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
We want to create a tradition for EPCC
students and faculty to attend the American
College Dance Festival (ACDF) and
participate in classes and present dances for
adjudication in the spring semesters.
Baseline: This spring will be the second year
that we have attended ACDF. Funding is
always an issue.
10/25/2011 - We were able to send faculty and
students to the American College Dance Festival.
We participated in both the adjudicated and
informal concerts.
Progress:
Satisfactory
Action Plan Status:
0 - No Action Plan Necessary
Task Name:
Sending Students to ACDF
Task Description:
Funds will continue to be raised from various
sources in order to support sending several
students to ACDF each year.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Planning - Dance - VV - Student Dance
Organization (2011-2012) - To create a
student dance organization that provides
students with more performance
opportunities, a mode of expression, and a
means to fundraise for dance
festivals/workshops. This will allow
students to develop artistry and
03/05/2012 6:45 PM
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Objectives
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
organizational skills.
Planning Year(s):
2011 - 2012
Objective Status:
New
Budget Account Number:
11000-55205
Person(s) Responsible:
Christina Mitchell
Planning - Dance - VV - Dance Website
(2011-2012) - Generate a website
dedicated to the EPCC dance program.
Information about faculty, courses offered,
performances, degree plans, and the
departments mission will be stated.
Planning Year(s):
2011 - 2012
Objective Status:
New
Budget Account Number:
11000-55205
Person(s) Responsible:
Christina Mitchell
Planning - Dance - VV - American College
Dance Festival (2011-2012) - Continued
participation in ACDF to develop the
national reputation of the EPCC dance
program and to expose EPCC students to
the wider world of dance outside of El Paso.
Planning Year(s):
2011 - 2012
Objective Status:
In Progress
Budget Account Number:
11000-55205
Person(s) Responsible:
Christina Mitchell
03/05/2012 6:45 PM
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Objectives
Planning - Dean, Architecture, Arts, Math
and Science at VV - Student Retention
(2009-2012) - Improve student retention
rate/student success rate in the division.
Planning Year(s):
2009 - 2010
2010 - 2011
2011 - 2012
Expected Completion Date:
08/31/2012
Objective Status:
In Progress
Budget Account Number:
11000-13003
Person(s) Responsible:
Bobby Ortega, Tonie Badillo, and division
faculty coordinators
Measures & Standards and Baselines /
Strategies
Measure:
Student retention in the division will be
tallied at the end of the 2009-2010 academic
year.
Data Source for Measure:
Program Review Data
Standard and Baseline:
Student retention will improve by
approximately 3% in the division. Baseline:
Currently, student retention is approximately
71% in the division.
Results
Action & Follow-Up
10/13/2011 - The student retention rate increased
by more than 3% in the division. The retention rate
for Fall 2010 was 78.7% and for Spring 2011 was
75.6%. Math continues to have the lowest
retention rate; the retention rate for developmental
math was 66.9% in Fall 2010 and 61.3% in Spring
2011. The retention rate for transfer math was
68.5% in Fall 2010 and 66% in Spring 2011.
Progress:
Satisfactory
Action Plan Status:
2 - Action Plan Documented
Related Documents:
Fall 2010-Spring 2011 Charts.docx
02/15/2012 - Monitor retention in the
division for the 2011-2012 school
year by discipline.
Work with disciplines to identify
strategies to increase retention
rates.
Have a meeting with the division
coordinators to share retention rates
and to discuss strategies.
Conduct focus groups with faculty
and students to identify other factors
impacting retention and grade
distribution challenges.
02/01/2012 - We will continue
exploring options implemented
through projects such as the Math
Emporiums, Statway, and Complete
College America. We will conduct
focus groups with faculty and staff to
identify other possible strategies to
increase success in math courses in
the division.
Task Name:
Retention Strategies
Task Description:
Faculty will be encouraged to develop
effective retention strategies and implement
them in their classrooms during 2009-2010.
Faculty will also be asked to attend
workshops dealing with improving student
retention.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
03/05/2012 6:45 PM
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Objectives
Planning - Dean, Architecture, Arts, Math
and Science at VV - 2+2 articulation plans
with UTEP (2010-2011) - To increase 2+2
articulation plans with UTEP.
Planning Year(s):
2010 - 2011
Actual Completion Date:
10/28/2010
Objective Status:
In Progress
Budget Account Number:
11000Person(s) Responsible:
bobby ortega
Planning - Dean, Architecture, Arts, Math
and Science at VV - 2+2 Articulation
between EPCC and Texas Tech University Architecture (2011-2012) - Enhance the 2+2
articulation between EPCC and Texas Tech
University College of Architecture El Paso
to provide a seamless transition for students
who graduate with an Associate's Degree in
Architecture to continue their four-year
degree at TTU.
Planning Year(s):
2011 - 2012
Expected Completion Date:
05/11/2012
Objective Status:
New
Budget Account Number:
11000-55325
03/05/2012 6:45 PM
Measures & Standards and Baselines /
Strategies
Results
Measure:
Meetings will be held with UTEP as well as
with the Curriculum Office.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Standard: The number of 2+2 articulation
plans with UTEP will increase by at least one
or two.
Baseline: Currently, there is only one 2+2
articulation plan with UTEP in engineering.
10/10/2011 - Regular Articulation Meetings have
10/10/2011 - Meet with Curriculum
been established; EPCC and UTEP have held
Director to determine the steps to
joint meetings. In Fall 2012, it was decided that the take to accomplish our goal.
meetings would be held separately with
representatives from the other institution in
attendance as liaisons.
Progress:
Satisfactory
Action Plan Status:
2 - Action Plan Documented
Action & Follow-Up
Task Name:
2+2 articulation plan
Task Description:
The art departments from EPCC and UTEP
will schedule meetings during Spring 2011 to
develop the 2+2 articulation plan.
Budget Impact:
No Funding Needed
Measure:
Number of EPCC architecture students who
transfer to TTU.
Data Source for Measure:
Department/Area Report
10/17/2011 - Funding award notification was
received in October 2011 of a 1.2 million-dollar
HSI STEM grant (5.9 million for five years) from
the U.S. Department of Education. This grant will
enhance the EPCC-TTU partnership providing
shared facilities, advising, and joint project and
activities.
Progress:
Satisfactory
Action Plan Status:
1 - Action Plan Needed
Task Name:
Architecture Building
Task Description:
A grant was submitted to partially fund a new
architecture building at the Valle Verde
campus that will provide better facilities for
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Objectives
Person(s) Responsible:
Tonie Badillo, Ken Gorski
Measures & Standards and Baselines /
Strategies
Action & Follow-Up
10/17/2011 - U.S. Department of Education HSI STEM grant funding was not awarded in Fall 2011.
However, the grant missed the mark by .3 points.
The team will work on reviewing the evaluators'
comments and submitting a stronger application in
the summer 2012.
Progress:
Satisfactory
Action Plan Status:
2 - Action Plan Documented
10/17/2011 - The team will work on
reviewing the evaluators' comments
and submitting a stronger
application in the summer 2012.
this growing discipline. However, additional
funding will be required.
Budget Impact:
Additional/New Funding Required
Projected Cost:
250000.0000
Funding Justification:
New building, design studios, digital
architecture labs, critique space, laser cutter
space and equipment, paint booth space,
wood shop space and equipment.
Planning - Dean, Architecture, Arts, Math
and Science at VV - Science Complex
(2011-2012) - Seek out funds to enhance
the facilities for Biology, Chemistry,
Geology, and Physics. Ideally, build a
science complex where faculty can provide
innovative learning opportunities for
students in the sciences.
Planning Year(s):
2011 - 2012
Expected Completion Date:
10/31/2012
Objective Status:
In Progress
Budget Account Number:
11000-55330, 11000-55335, 11000-55340,
11000-55350
Person(s) Responsible:
Tonie Badillo, Glenda Hill, Enrique Olivas,
Sulaiman Abushagur, Allison Bruce
Measure:
Actively seek out grant opportunities through
EPCC's Grant Management Office; develop
a proposal and budget that can be used as
the narrative for any grant. By Spring 2012,
have a basic grant developed that can be
used for next year's Department of
Education HSI-STEM Grant proposal or
other such grant.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Baseline: no external funding options;
Standard: complete at least one grant
proposal by Summer 2012.
Planning - Dean, Architecture, Arts, Math
and Science at VV - 2+2 Articulation
Agreements with NMSU (2011-2012) -
Measure:
Develop at least one articulation agreement
during the academic year 2011-2012.
03/05/2012 6:45 PM
Results
Task Name:
Online Research
Task Description:
Both science faculty and Grants
Management Office staff will identify
potential grants
Budget Impact:
No Funding Needed
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Objectives
Develop 2+2 Articulation Agreements with
NMSU beginning with Engineering.
Planning Year(s):
2011 - 2012
Expected Completion Date:
08/30/2012
Objective Status:
New
Budget Account Number:
13003
Person(s) Responsible:
Tonie Badillo, Mariano Olmos, Dr. Katherine
Kelley
Planning - Dean, Arts, Comm., & Social
Sciences at TM - Student Success (20092010) - Increase the number of students
successfully passing all disciplines in the
ACS Division.
Planning Year(s):
2009 - 2010
Actual Completion Date:
03/10/2009
Objective Status:
Met
Budget Account Number:
11000-13005
Person(s) Responsible:
Joyce Ritchey
Planning - Dean, Arts, Comm., & Social
Sciences at TM - Image Training (200903/05/2012 6:45 PM
Measures & Standards and Baselines /
Strategies
Standard and Baseline:
No articulation agreements with NMSU to
date.
Results
Action & Follow-Up
Measure:
Compare 2007-2008 overall success rate of
D or better for the ACS Division.
Data Source for Measure:
Student Related Data
(Tracking/Performance)
Standard and Baseline:
1.7% increase. Baseline: Based on all
2007, the percentage of students
successfully completing with a D or better is
72.24%.
Task Name:
Division Meetings
Task Description:
Remind faculty of the problem at Division
meetings. Send out attrition and grade
distribution reports every semester to all
division faculty. Provide encouragement to
support faculty throughout the semester.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Measure:
Staff are able to image documents.
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Objectives
2010) - Get training for support staff in the
counseling and Division office so they can
image division files.
Planning Year(s):
2009 - 2010
Actual Completion Date:
03/10/2009
Objective Status:
Met
Budget Account Number:
11000-13005
Person(s) Responsible:
Joyce Ritchey
Planning - Dean, Arts, Comm., & Social
Sciences at TM - Professional Development
(2010-2011) - To increase skills base.
Planning Year(s):
2010 - 2011
Actual Completion Date:
03/12/2010
Objective Status:
Met
Budget Account Number:
11000-13005
Person(s) Responsible:
Joyce Richey
Measures & Standards and Baselines /
Results
Strategies
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Completion of training. Baseline: Currently,
no one has been trained on how to image
documents.
Action & Follow-Up
Task Name:
Image Training
Task Description:
Call Bonnie Prieto to make an appointment
to have an imaging specialist come out to
our office for training.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Measure:
100% of FT staff in Division office will go to
some training.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
100% Baseline: 33%
10/04/2011 - Office staff attended two workshops
during fiscal year 2010 - 2011:
Active Shooter
FERPA Training
Progress:
Satisfactory
Action Plan Status:
0 - No Action Plan Necessary
Task Name:
Professional Development Activity
Task Description:
Each full-time staff will sign up and attend
one professional development activity to
improve skills.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Planning - Dean, Arts, Comm., & Social
Sciences at TM - Internal Procedure (2011 2012). - Create an internal procedure to
03/05/2012 6:45 PM
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Objectives
Measures & Standards and Baselines /
Strategies
Results
Measure:
The measure will be met when transfer
agreements between EPCC and UTEP for
02/29/2012 - This plan is ongoing. Each area has
been meeting with counterparts at UTEP to
Action & Follow-Up
expedite the process of new faculty hires.
Planning Year(s):
2011 - 2012
Expected Completion Date:
05/14/2012
Objective Status:
In Progress
Budget Account Number:
11000-13005
Person(s) Responsible:
Joyce Ritchey
Planning - Dean, Arts, Comm., & Social
Sciences at TM - Mission Statement (2011 2012). - Create a Mission Statement for our
Division.
Planning Year(s):
2011 - 2012
Expected Completion Date:
05/14/2012
Objective Status:
In Progress
Budget Account Number:
11000-13005
Person(s) Responsible:
Joyce Ritchey
Planning - Dean, Arts, Comm., Career &
Tech. Education & Social Science at RG NO PLANS (2010 - 2011). - Enter Plan for
2010 - 2011 here.
Planning Year(s):
2010 - 2011
Budget Account Number:
11000
Person(s) Responsible:
??
Planning - Dean, Communications &
Performing Arts at VV - Performing Arts
Programs: Music, Dance & Drama (200903/05/2012 6:45 PM
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Objectives
Measures & Standards and Baselines /
Strategies
2013) - Development and implementaton of
a "Two Plus Two" transfer agreement
between El Paso Community College and
the University of Texas at El Paso in Music,
Dance and Drama.
Planning Year(s):
2009 - 2010
2010 - 2011
2011 - 2012
2012 - 2013
Music, Dance, and Drama are complete.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Transfer agreements between EPCC and
UTEP for Music, Dance and Drama be
completed in Fall 2010. Baseline: There are
no transfer agreements between EPCC and
UTEP in Music, Dance and Drama.
Actual Completion Date:
06/30/2009
Objective Status:
In Progress
Budget Account Number:
11000-13001
Person(s) Responsible:
Claude Mathis
Planning - Dean, Communications &
Performing Arts at VV - Recruitment
Scholarships for Music, Dance and Drama
(2009-2013) - To obtain funding for talent
recruitment scholarships for each area:
Music ($15,000 x 2 semesters), Dance
($15,000 x 2 semesters), and Drama
($15,000 x 2 semesters). Total: $90,000.00
Planning Year(s):
2009 - 2010
2010 - 2011
2011 - 2012
2012 - 2013
Actual Completion Date:
06/30/2009
Objective Status:
In Progress
Budget Account Number:
03/05/2012 6:45 PM
Results
Action & Follow-Up
enhance the transferability of their programs.
Progress:
Satisfactory
Action Plan Status:
0 - No Action Plan Necessary
Task Name:
Transfer Agreement
Task Description:
Strategy is to meet with District-Coordinator
and UTEP Department Heads for Music,
Dance, and Drama to develop and
implement transfer agreements.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Measure:
Measure will be determined when Music,
Dance and Drama disciplines can offer
talent recruitment scholarships to their
students.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Standard will be determined when funding is
allocated to Music, Dance and Drama
disciplines and objective will be met.
Expected completion date: Fall 2010.
Baseline: At present, there are no funds
allocated for Music, Dance, and Drama
disciplines for talent recruitment
scholarships.
02/29/2012 - We met with the President
requesting that the EPCC Foundation help raise
monies that are specifically dedicated to
recruitment for the performing arts. We are in the
process of setting up a meeting with the
Foundation Chair to attempt to make our case for
these dedicated scholarships.
Progress:
Satisfactory
Action Plan Status:
0 - No Action Plan Necessary
Task Name:
Offer Scholarships for each of the Areas
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Objectives
11000-13001
Person(s) Responsible:
Claude Mathis
Planning - Dean, Communications &
Performing Arts at VV - Music, Dance and
Drama Performances (2009-2013) - To
obtain funding for Music ($10,000), Dance
($10,000) , and Drama ($24,000) disciplines
for performances.
Planning Year(s):
2009 - 2010
2010 - 2011
2011 - 2012
2012 - 2013
Actual Completion Date:
06/30/2009
Objective Status:
In Progress
Budget Account Number:
11000-13001
Person(s) Responsible:
Claude Mathis
Planning - Dean, Communications &
Performing Arts at VV - Student/Faculty
03/05/2012 6:45 PM
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
Task Description:
Each discipline: Music, Dance, and Drama
have revenue accounts. These areas will
provide performances to generate revenue
to offer scholarships for each of their areas.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Measure:
The measure will be determined once
funding in the amount of $44,000.00 is
established for Music, Dance, and Drama
performances.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
The standard will be met once Music, Dance,
and Drama disciplines have the funding to
provide performances. Expected completion
date: Fall 2010. Baseline: At present, Music,
Dance, and Drama disciplines have minimal
revenue and are not generating enough
funds to provide performances.
02/29/2012 - Overall budget for performing arts
has been increased from $16,000 to $21,000. We
are in the process of putting together a proposal
for a fee that would generate significant increases
to the budgets for these programs, finding which
would increase automatically with enrollments. We
will also be pursuing grant funding for specific
performing-arts related projects and objectives.
Progress:
Satisfactory
Action Plan Status:
0 - No Action Plan Necessary
Task Name:
New Funds for Music, Dance and Drama
Task Description:
Request performance funding for Music
($10,000), Dance ($10,000), and Drama
($24,000) through new funds during budget
building in October, 2009.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Measure:
Measure will be determined when Music,
02/29/2012 - Annually, the Mariachi Ensemble has
a fundraiser to generate monies to sponsor
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Objectives
Travel to Regional
Competitions/Workshops (2009-2013) - To
obtain funding for student/ faculty travel to
regional competitions/workshops for Music,
Dance and Drama.
Planning Year(s):
2009 - 2010
2010 - 2011
2011 - 2012
2012 - 2013
Actual Completion Date:
06/30/2009
Objective Status:
In Progress
Budget Account Number:
11000-13001
Person(s) Responsible:
Claude Mathis
Planning - Dean, Communications &
Performing Arts at VV - Music, Dance and
Drama Miscellaneous Development
Expenses (2009-2013) - To obtain
miscellaneous development expenses
funds in the amount for Music, Dance, and
Drama. Development expenses include but
not limited to the purchase of music,
musical instruments, and costumes.
Planning Year(s):
2009 - 2010
03/05/2012 6:45 PM
Measures & Standards and Baselines /
Strategies
Dance and Drama students/faculty are able
to travel to compete at regional competitions
or attend workshops.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Standard will be determined when Music,
Dance, and Drama attend a regional
competition. Expected completion: Fall
2010. Baseline: At present, Drama
discipline has travel in the amount of
$4,400.00. However, it is not sufficient to
cover travel for approximately 10 persons.
Music and Dance have no travel funds.
Results
Action & Follow-Up
student participation at a Marriachi Conference at
New Mexico State University in Las Cruces, New
Mexico. I have dedicated some funds from
institutional budget and fundraising, $7,600, to
send Dance students to the annual conference of
the American College Dance Festival Association.
Progress:
Satisfactory
Action Plan Status:
0 - No Action Plan Necessary
Task Name:
Request Additional Funds
Task Description:
Music, Dance and Drama will provide
performances to generate revenue for
student/faculty travel to regional
competitions/workshops as well as request
additional funds through the budget building
process in October, 2009.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Measure:
Measure will be determined when Music,
Dance, and Drama supply pools have
increased to cover miscellaneous
development expenses.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Standard will be met when an increase in
Music, Dance, and Drama supply pools have
increased to an additional $5,000 for each
02/29/2012 - We are in the process of putting
together a proposal for a fee that would generate
significant increases to the budgets for these
programs, finding which would increase
automatically with enrollments. We will also be
pursuing grant funding for specific performing-arts
related projects and objectives.
Progress:
Satisfactory
Action Plan Status:
0 - No Action Plan Necessary
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Objectives
2010 - 2011
2011 - 2012
2012 - 2013
Actual Completion Date:
06/30/2009
Objective Status:
In Progress
Budget Account Number:
11000-13001
Person(s) Responsible:
Claude Mathis
Planning - Dean, Communications &
Performing Arts at VV - Faculty
Development Training for the Dual Credit
Program (2010-2013) - Conduct Faculty
Development training for faculty teaching
dual credit courses
Planning Year(s):
2010 - 2011
2011 - 2012
2012 - 2013
Objective Status:
In Progress
Budget Account Number:
11000
Person(s) Responsible:
Claude Mathis
03/05/2012 6:45 PM
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
02/29/2012 - Workshops were held in each of the
long semesters, Fall and Spring in academic year
2010 - 2011 for dual credit faculty to better assist
those addressing issues and challenges in
teaching dual credit courses.
Progress:
Satisfactory
Action Plan Status:
2 - Action Plan Documented
02/29/2012 - Based upon
participation and positive feedback
received from faculty, additional
workshops targeted toward dual
credit faculty will be offered at
faculty development each semester
in the future.
discipline. Expected completion date: Fall
2010. Baseline: At present, Music, Dance,
and Drama do not have sufficient funds in
the supply pools to cover miscellaneous
development expenses.
Task Name:
Generate Revenue Funds
Task Description:
Music, Dance and Drama will continue to
generate revenue funds to cover
miscellaneous development expenses.
Request additional supply pool funds for the
disciplines through the budget building
process in October, 2009.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Measure:
Offer at least one workshop during faculty
development week during fall and spring
semesters
Data Source for Measure:
Faculty Evaluation
Standard and Baseline:
Continue offering these workshops on a
semester basis
Task Name:
Work with Dual Credit Faculty and
Instructional Coordinators to Identify Needs
Task Description:
Work with dual credit faculty and
instructional coordinators to identify needs of
dual credit faculty and plan and staff
workshops relevant to their needs specific to
dual credit.
Budget Impact:
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Objectives
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
Rollover/Maintain Current Funding
Planning - Dean, Communications &
Performing Arts at VV - Dual Credit Progam
Assessment (2010 - 2013) - Research best
practices and challenges faced by dual
credit faculty teaching for EPCC
Planning Year(s):
2010 - 2011
2011 - 2012
2012 - 2013
Measure:
Qualitative research will be conducted and
documented
Data Source for Measure:
Focus Group
Standard and Baseline:
Based on the growth of the program,
baseline data is needed to determine best
practices and current status.
Objective Status:
In Progress
Budget Account Number:
11000
Person(s) Responsible:
Claude Mathis
Task Name:
Conduct Focus Groups
Task Description:
Work with Institutional and Community
Planning Office to plan and staff at least one
dual credit faculty focus group to determine
needs, issues, and possible best practices.
Budget Impact:
Rollover/Maintain Current Funding
Planning - Dean, Communications &
Performing Arts at VV - Faculty Evaluation
Tracking System (2011 - 2012) - Develop
and deploy an automated faculty evaluation
tracking system to facilitate district-wide
compliance with faculty evaluation
requirements.
Planning Year(s):
2011 - 2012
Expected Completion Date:
08/31/2012
Objective Status:
New
Budget Account Number:
11000
Person(s) Responsible:
Claude Mathis
Measure:
Build a tracking system in the BANNER
System.
Data Source for Measure:
Faculty Evaluation
03/05/2012 6:45 PM
02/29/2012 - Focus groups were conducted.
Faculty indicated that they wanted more training
opportunities.
Progress:
Satisfactory
Action Plan Status:
0 - No Action Plan Necessary
Task Name:
Automated Faculty Evaluation Tracking
System
Task Description:
Work with Institutional Technology personnel
to design and build a tracking system in the
BANNER System. Train division office staff
to populate the system.
Budget Impact:
Rollover/Maintain Current Funding
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Measures & Standards and Baselines /
Strategies
Planning - Dean, Education & Career &
Measure:
Technical Education at VV - Achieve
By the number of Degree Plans established.
Texas/Career Cluster Initiative (2010-2011) Data Source for Measure:
- Establish 9th - 14th Degree Plans
Department/Area Report
(Programs of Study) for Career and
Standard and Baseline:
Technical Education with the local ISDs that 4 degree plans with three school districts.
are EPCC's service area.
Baseline: 2 degree plans with one school
district.
Planning Year(s):
2010 - 2011
Objectives
Actual Completion Date:
05/11/2012
Objective Status:
In Progress
Budget Account Number:
11000-13004
Person(s) Responsible:
Dr. Jaime Farias
Results
Action & Follow-Up
11/23/2010 - Aggie Becker attended the following
training workshops June 14-16, 2010, 8th Annual
National Career Clusters Institute: Using Career
Pathways to Reach New Heights, Denver, CO.
Creating Pathways to Success: High School
Redesign Meets the 21st Century
Mrs. Crystal Leu, Director of Curriculum
Lakeland School Corporation Indiana
A Conversation with Kelly Green
Ms. Kelly Green, Academic Program Manager
Microsoft Corporation Washington
Building Partnerships with Business and Industry
to Advance America's Workforce
Mr. Kent Schescke, National FFA
Washington District of Columbia
North Carolina Career Clusters Guide
Ms. Felicia Gray-Watson, Section Chief, CTE
Support, CTE Support Services
North Carolina Department of Public Instruction
North Carolina
Mr. Douglas Long, Coordinator, Federal
Vocational Education
North Carolina Community College System North
Carolina
Increasing Student Success
Dr. Michelle Walker, Director of Education, DECA,
Inc. Virginia
Mr. Shane Thomas, Director of Competitive
Events, DECA, Inc. Virginia
A New Vision for Career Clusters and Career
Technical Education
Dr. Melissa Lomax, Bureau Chief, Career
Technical and Workforce Education
New Mexico Public Education Department New
Mexico
03/05/2012 6:45 PM
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Objectives
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
Mrs. Kimberly Green, Executive Director,
NASDCTEc/NCTEF Maryland
Also, attended Monday, June 14 Opening Session
by Mr. Don Henderson, Senior Manager, Creative
Expressions, Apple, Inc.,
AND
Tuesday, June 15 General Session by Ms. Kelly
Green, Academic Program Manager U.S.
Innovation and Business Development, Microsoft
Corporation
Presented June 14 Making That Career Cluster
Fit: Matching College Programs with Multiple
Independent School Districts
Dr. Karen Alexander presentation in August during
Faculty Development Week
Attended Shannon Weaver's presentation to
various ISDs and EPCC representatives April 13,
2010, at the ASC.
Progress:
Unsatisfactory
Action Plan Status:
3 - Follow-Up Documented
11/09/2010 - Meetings with ISDs, Achieve Texas
11/09/2010 - Develop and print 25%
Facilitator, Aggie Becker has attended several
of the 9th through 14th degree plans
conferences making important contacts, Dr. Karen (Programs of Study) by May 2011.
Alexander the state wide director of Achieve
Texas presented at the Fall 2010 division meeting.
Dr. Farias was elected to serve on the Texas
Association of College Technical Educators.
Progress:
Satisfactory
Action Plan Status:
2 - Action Plan Documented
03/05/2012 6:45 PM
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Objectives
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
Task Name:
Part-Time Consultant
Task Description:
With the Aide of a Part-time consultant meet
with School District Representatives: to
write degree plans, to identify potential
Dual/Articulated credit courses and to
credential high school CTE Faculty.
Budget Impact:
Rollover/Maintain Current Funding
Projected Cost:
13000.0000
Funding Justification:
Administrative cost
Planning - Dean, Education & Career &
Technical Education at VV - Career
Clusters Achieve Texas (2009-2010) - Six
area districts with select high schools will
implement a selected number of Achieve
Texas pathways by May 2010.
Planning Year(s):
2009 - 2010
Measure:
To have EPCC coordinators and ISD CTE
representatives identify career pathways.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
50% initiated. Baseline: One ISD
participating.
Actual Completion Date:
05/08/2009
Objective Status:
In Progress
Budget Account Number:
11000-13004
Person(s) Responsible:
Dr. Jaime Farias
Task Name:
Career Pathways
Task Description:
Provide a briefing on Career Pathways to
willing participants.
Budget Impact:
Rollover/Maintain Current Funding
Projected Cost:
13000.0000
Funding Justification:
Administrative cost
Task Name:
Develop a Plan
Task Description:
Meet with coordinators and develop a plan
for implementing the career pathways. The
03/05/2012 6:45 PM
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Objectives
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
Achieve Texas Facilitator for EPCC will put
together each career pathway.
Budget Impact:
Rollover/Maintain Current Funding
Projected Cost:
13000.0000
Task Name:
Identify Business
Task Description:
Identify business and industry willing to
participate.
Budget Impact:
Rollover/Maintain Current Funding
Projected Cost:
13000.0000
Task Name:
Review Outcomes
Task Description:
Review workshop outcomes with selected
participants.
Budget Impact:
Additional/New Funding Required
Projected Cost:
13000.0000
Task Name:
Review State Outcomes
Task Description:
Review state composite outcomes.
Budget Impact:
Additional/New Funding Required
Projected Cost:
13000.0000
Planning - Dean, ESL, Reading & Social
Sciences at VV - Redesigning of the Credit
ESL Program (2011 - 2012). - To assist
faculty with the redesigning of the credit
ESL program to meet new State
Coordinating Board requirements.
03/05/2012 6:45 PM
Measure:
Number of students that enter the program
and finish the exit level successfully.
Data Source for Measure:
Committee Recommendation
Standard and Baseline:
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Objectives
Planning Year(s):
2011 - 2012
Measures & Standards and Baselines /
Strategies
The new model will be ready for
implementation next academic year.
Objective Status:
New
Budget Account Number:
11000-13002
Person(s) Responsible:
Susana Rodarte
Increase number of students that complete
the program and transition to academic
courses.
Planning - Dean, ESL, Reading & Social
Sciences at VV - Creation of a new ESL
discipline (2011 - 2012). - Integration of the
three disciplines teaching ESL courses
(ESOL, ESAL, RESL). Integration of
writing, reading, speaking and listening
skills within the new ESL curricula.
Planning Year(s):
2011 - 2012
Expected Completion Date:
08/12/2012
Objective Status:
New
Budget Account Number:
11000-13002
Person(s) Responsible:
Measure:
The new discipline will be in place by Fall
2012.
Data Source for Measure:
Committee Recommendation
Standard and Baseline:
Currently we have three different disciplines
teaching ESL courses.
03/05/2012 6:45 PM
Results
Action & Follow-Up
Task Name:
Create pathways, transition and evaluation
of the new program.
Task Description:
Identify college and community programs
that can assist students to meet the
minimum standards to enter the new
program.
To assist current students with the transition
to the new model.
To set-up a research design to track student
performance.
Budget Impact:
No Funding Needed
Integration of writing, reading and speaking
and listening skills within the new ESL
curricula.
Task Name:
Intergration of curriculum, faculty and staff.
Task Description:
Redesign of the program to meet new State
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Objectives
Measures & Standards and Baselines /
Strategies
Susana Rodarte
Coordinating Board requirements.
Budget Impact:
No Funding Needed
Planning - Dean, ESL, Reading & Social
Sciences at VV - Establish EPCC/UTEP
Engineering Advising Partnership Program
(2010 - 2011). - To establish an
EPCC/UTEP Engineering Advising
Partnership Program to help EPCC
Engineering majors to graduate and transfer
smoothly into the Engineering Program at
UTEP.
Planning Year(s):
2010 - 2011
Objective Status:
Met
Budget Account Number:
11000-13002
Person(s) Responsible:
Susana Rodarte
Measure:
The number of graduates and tranfer rates
will increase.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Engineering majors receive only general
advising at EPCC. For specific concerns
students are referred to UTEP advisor.
Results
Action & Follow-Up
10/07/2011 - Two advisors were hired to provide
academic advising to students and promote
Engineering Programs at EPCC district wide.
They established rotation schedules to advise
student among the five EPCC campuses and
UTEP.
In addition to providing individual academic
advising services, they participated on outreach
Students will be better advised and retention activities such as: New Student Orientation,
rates will improve.
transfer and career fairs, class presentations, etc...
Monthly reports indicate that they had more than
1600 student contacts at EPCC and more than
700 student contacts at UTEP.
If the grant is renewed and allowed to continue,
this program will provide a solid base for future
Engineering students to successfully graduate and
transfer from EPCC to UTEP.
Progress:
Satisfactory
Action Plan Status:
0 - No Action Plan Necessary
Task Name:
Discuss proposal and program benefits with
parties involved.
Task Description:
Meet with UTEP School of Engineering,
EPCC administrators, and Counseling
Department to create Advisors job duties.
Budget Impact:
Additional/New Funding Required
Funding Justification:
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Objectives
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
UTEP School of Engineering will provide
funds to EPCC to hire two FT Academic
Advisors for the academic year (20102011).
Planning - Dean, ESL, Reading & Social
Sciences at VV - Review of Memorandum
of Understanding UTEP-EPCC and
Department of the Army (2010 - 2011). - To
review and update the Memorandum of
Understanding (MOU) regarding the Military
Science courses we offer at UTEP to meet
SACS requirements.
Planning Year(s):
2010 - 2011
Expected Completion Date:
12/20/2011
Objective Status:
In Progress
Budget Account Number:
11000-13002
Person(s) Responsible:
Susana Rodarte
Measure:
Approval of Memorandum of Understanding
by UTEP/EPCC and Department of the
Army.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Faculty Credentials documentation.
Planning - Dean, ESL, Reading & Social
Sciences at VV - CELSA Prep-ESL
Success Grant (2009 - 2010). - The CELSA
Prep-ESL Success Porject aims to improve
college access to ESL students. This
student-focused project will develop a
comprehensive ESL-Student Entry &
Retention model to provide pre-collegiate
ESL students critical support throughout
their college entry process.
Planning Year(s):
2009 - 2010
Measure:
The project goal is the increase by 25% the
number of entering students that take the
CELSA ESL Placement Test and
successfully complete the admission
process and enter the ESL Program.
Data Source for Measure:
Enrollment Data
Standard and Baseline:
The pilot project will provide direct services
to 75 ESL students. Project finding will
document successful strategies and
03/05/2012 6:45 PM
01/02/2012 - In progress (MOU) will be finalized in
Fall 2011.
Progress:
Satisfactory
Action Plan Status:
0 - No Action Plan Necessary
Student Evaluations and Administrative
Evaluations.
Course syllabus official format.
Task Name:
Update required official documentation.
Task Description:
Meet with UTEP and Department of the
Army (ROTC) representatives.
Work with the Curriculum Office to review
proposals.
Budget Impact:
No Funding Needed
10/10/2011 - Grant was not funded.
Progress:
Unsatisfactory
Action Plan Status:
0 - No Action Plan Necessary
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Objectives
Measures & Standards and Baselines /
Strategies
Expected Completion Date:
08/20/2010
Objective Status:
Not Met
Budget Account Number:
11000-13002
Person(s) Responsible:
Susana Rodarte
implement best practices to improve
outreach, retention, and persistance.
Planning - Dean, ESL, Reading & Social
Sciences at VV - New Student Orientation
Program (2009 - 2010). - Review and
enhance current Valle Verde Counseling
New Student Orientation Program.
Planning Year(s):
2009 - 2010
Measure:
Increase the number of new students that
will complete admission, advising, and
registration process successfully.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Due to the lack of information a significant
number of new students do not complete the
registration process successfully.
Objective Status:
In Progress
Budget Account Number:
11000-13002
Person(s) Responsible:
Susana Rodarte
03/05/2012 6:45 PM
Results
Action & Follow-Up
Task Name:
Improve outreach, retention, and
persistance.
Task Description:
Project activities will include:
1. Development of an ESL student success
tracking system to offer support and
appropriate interventions.
2. Pilot a comprehensive ESL student
college entry process, including CELSA ESL
placement exam prep and tutoring.
3. Pilot an ESL New Student Orientation to
increase student success.
Budget Impact:
Additional/New Funding Required
Projected Cost:
78000.0000
Funding Justification:
TG Public Benefit Grant.
10/10/2011 - On-going process review.
Progress:
Satisfactory
Action Plan Status:
0 - No Action Plan Necessary
Task Name:
Review existing process
Task Description:
1. Establish a task force to review existing
process and provide recommedations.
2. To include other student services areas,
and academic programs as appropriate.
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Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
09/21/2011 - Held focus group in preparation for
Dept. of Labor grant submission in Spring 2011.
They identified Biotech, Cardiovascular Tech,
Electronic Medical Records (both health and
computer professional focus) and
Polysomnography as critical needs in the El Paso
area. Biotech was also identified during
community session conducted by the Medical
Centers of the Americas in Spring 2011.
Progress:
Satisfactory
Action Plan Status:
1 - Action Plan Needed
10/03/2011 - Waiting on DOL grant
status to be determined after Sept.
30, 2011 regarding initiation of
programs. If we receive the grant,
we will enter the development
phase. If we do not receive the
grant, we seek to identify other
sources of funding and continue
additional needs assessments.
Budget Impact:
No Funding Needed
Planning - Dean, Health, Career & Tech.
Educ., Math and Science at RG - Health
Career, Math and Science (2010-2011). Identify potential new programs in allied
health for future development.
Planning Year(s):
2010 - 2011
Expected Completion Date:
11/30/2011
Actual Completion Date:
12/01/2011
Objective Status:
Met
Budget Account Number:
11000-13008
Person(s) Responsible:
Dr. Paula Mitchell, Dolores Arellano
Measure:
Analysis of survey results and data from
external sources has been completed to
identify a list of potential new allied health
programs for development.
Data Source for Measure:
External Report
Standard and Baseline:
Survey is completed.
Prioritized list is completed.
Old list from 2000 exists and will be updated.
09/21/2011 - Await outcomes from
DOL grant.
Follow-Up:
09/28/2011 - DOL Grant was not
funded. Waiting on later
comments.
09/21/2011 - Will continue next
year.
Task Name:
Create a Taskforce
Task Description:
Create a task force to review community
needs in allied health.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Task Name:
List of Programs
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Objectives
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
09/28/2011 - DOL Grant submitted based on focus
group and other advisory committee
recommendations. Did not receive DOL grant
funding.
Progress:
Unsatisfactory
Action Plan Status:
1 - Action Plan Needed
02/13/2012 - Continue to research
and submit proposals for additional
funding to implement projected new
programs. WOrking with WOrkforce
Solutions on potential regional grant
to develop selected new programs
previously identified.
Task Description:
Prepare list of recommended programs to
submit to merging programs committee.
Budget Impact:
Rollover/Maintain Current Funding
Projected Cost:
1000.0000
Funding Justification:
Survey cost and mailing
Planning - Dean, Health, Career & Tech.
Educ., Math and Science at RG - Identify
potential new programs in allied health for
future development (2010-2011). - Conduct
survey of employers to identify needs for
new allied health professionals for the next
5 -10 years.
Planning Year(s):
2010 - 2011
Expected Completion Date:
09/29/2011
Actual Completion Date:
09/29/2011
Objective Status:
Not Met
Budget Account Number:
11000-13008
Person(s) Responsible:
Paula Mitchell/Dolores Arellano/Souraya
Hajjar
Measure:
Survey completed.
Emerging programs in allied health identified
(yes or no).
Need to expand existing programs in allied
health identified.
Data Source for Measure:
Survey Data
Standard and Baseline:
Baseline data: current program enrollment
and graduation data; local, regional, and
state employment data. Projected changes
based on survey data.
09/28/2011 - Continue to assess
program needs. Assess other
potential sources of grant funding.
09/21/2011 - Focus group with employers held in
Spring 2011 to identify priority programs. Five
programs submitted as a part of DOL grant. Grant
to be awarded in September 2011.
Progress:
Satisfactory
Action Plan Status:
0 - No Action Plan Necessary
Related Documents:
0 -- TAACCCT -- TEXAS BEST
Consortium -- FULL
PROPOSAL.PDF
Task Name:
Survey
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Objectives
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
Task Description:
Develop and mail survey
Budget Impact:
Rollover/Maintain Current Funding
Projected Cost:
1000.0000
Funding Justification:
duplication and postage
Planning - Dean, Health, Career & Tech.
Educ., Math and Science at RG - New
Programs in Allied Health (2011 - 2012). Initiate at least one new certificate or
associate degree program in allied health.
Planning Year(s):
2011 - 2012
Expected Completion Date:
08/20/2012
Objective Status:
In Progress
Budget Account Number:
11000-13008
Person(s) Responsible:
Paula Mitchell, Souraya Hajjar
Measure:
Approval for new program is received from
THECB.
Data Source for Measure:
External Report
Standard and Baseline:
No new programs have been initiated in
2010-2011.
Planning - Dean, Health, Career & Tech.
Educ., Math and Science at RG - Faculty
Professional Development (2011 - 2012). -
Measure:
Completed trip reports
Data Source for Measure:
03/05/2012 6:45 PM
09/21/2011 - Potential new programs identified by
focus group and submitted for potential funding to
the DOL grant. Grant funding to be determined
approximately September 30, 2011. No additional
institutional funds were approved through the
budget for 2011-12.
Progress:
Satisfactory
Action Plan Status:
0 - No Action Plan Necessary
Related Documents:
0 -- TAACCCT -- TEXAS BEST
Consortium -- FULL
PROPOSAL.PDF
Task Name:
Obtain external funding to develop program.
Task Description:
Apply for external grants.
Budget Impact:
Additional/New Funding Required
Projected Cost:
200000.0000
Funding Justification:
Faculty/consultant costs to develop
curriculum; facility renovation for laboratory;
purchase of equipment.
09/21/2011 - Both institutional and Carl Perkins
travel funds were limited for 2010-2011. However,
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Objectives
At least two faculty in allied health attend
professional workshops related to meeting
accrediting agency requirements.
Planning Year(s):
2011 - 2012
Expected Completion Date:
08/01/2012
Objective Status:
In Progress
Budget Account Number:
11000-52141
Person(s) Responsible:
Paula Mitchell, Roberta Rodriguez, Elvia
Curiel
Measures & Standards and Baselines /
Strategies
Department/Area Report
Standard and Baseline:
Limited funding is available for faculty
workshops. At least one faculty attended
accrediting agency workshops during 20102011
Related Documents:
CP Travel 10-11.xls
2010-2011.xls
Results
Action & Follow-Up
several faculty were able to attend workshops
during this academic year.
Debra Tomacelli-Brock attended the APTA
Educational Leadership Conference in San
Antonio 9/30/10-10/03/10; Nora Balderas attended
the SDMS Annual Conference in Denver 10/14/1010/17/10; Marie Racine attended the ARST
Radiation Therapy Conf in San Diego 10/30/1011/3/10; Sharon Dickinson attended the
ADA/ADAa conference in Orlando, FL 10/610/10/10. Margaret Rodriguez attended the AST
Annual Conference 5/26-6/5/11 in San Francisco,
CA.
Progress:
Satisfactory
Action Plan Status:
0 - No Action Plan Necessary
Task Name:
Prioritize faculty travel requests
Task Description:
Solicit input from faculty on travel requests.
Prioritize and allocate travel budget.
Budget Impact:
Rollover/Maintain Current Funding
Projected Cost:
0.0000
Funding Justification:
Existing travel budget will be utilized.
Planning - Dean, Health, Career & Tech.
Educ., Math and Science at RG - New
Initiatives (2010 - 2011). - Initiate new
curriculum strategy for at least one allied
health, math, or science discipline (block
scheduling, powerpack, on-line training,
etc.)
Planning Year(s):
2010 - 2011
Expected Completion Date:
03/05/2012 6:45 PM
Measure:
Course syllabus and/or schedule reflect
changes.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Course syllabus and schedule from
academic year 2010-11
02/13/2012 - Allied Community Health Services is
working with Workforce Development to
implement a Career Pathways Initiative in second
minimester 2012.
Progress:
Satisfactory
Action Plan Status:
0 - No Action Plan Necessary
09/21/2011 - A hybrid on-line course with Video
conferencing was conducted as a pilot for a dual
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Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
credit class with Bowie high school. A small class
of students (10) were enrolled. Class performance
was successful but coordination of the A/B class
schedules for video-conferencing was difficult.
Decision was made to only do face-to-face or
100% on-line.
Progress:
Satisfactory
Action Plan Status:
0 - No Action Plan Necessary
09/21/2011 - A contract for training Paramedics
from the El Paso Fire Department was awarded to
EPCC in Fall 2010. Classes started in November
2011. Scheduling was done based on a 40 hour
work-week for the FIRE employees. Block
scheduling was utilized. Of 22 students entering
the program, only 1 student was unsuccessful.
Second class to start in September 2011.
Progress:
Satisfactory
Action Plan Status:
0 - No Action Plan Necessary
08/13/2011
Actual Completion Date:
08/31/2011
Objective Status:
Met
Budget Account Number:
11000-55444
Person(s) Responsible:
Paula Mitchell and faculty
Task Name:
Assess program enrollment and grade
distribution reports from 2010-2011
Task Description:
Assess data. Identify a need for change.
Meet with program faculty to discuss options
and gain their support.
Budget Impact:
Rollover/Maintain Current Funding
Planning - Dean, Health, Career & Tech.
Educ., Math and Science at RG - Health &
Science Computer Lab (2011 - 2012). Increase service hours of the computer lab.
Planning Year(s):
2011 - 2012
Expected Completion Date:
03/05/2012 6:45 PM
Measure:
The schedule for service hours includes
more hours/week than prior academic year.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
2010-2011 schedule
09/21/2011 - During 2010-2011 there was no
change in service hours because no additional
funding for laboratory assistants were approved in
the budget.
Progress:
Unsatisfactory
Action Plan Status:
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09/21/2011 - Resubmit for additional
staff for 2011-12 budget cycle.
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Objectives
01/16/2012
Objective Status:
In Progress
Budget Account Number:
11000-55165
Person(s) Responsible:
Paula Mitchell
Planning - Dean, Health, Career & Tech.
Educ., Math and Science at RG - Student
Retention and Success (2011 - 2012). Continue student success initiatives in
selected allied health programs (dental,
respiratory, physical therapist assistant)
Planning Year(s):
2011 - 2012
Expected Completion Date:
08/01/2012
Objective Status:
In Progress
Budget Account Number:
11000-55113
Person(s) Responsible:
Paula Mitchell and program faculty
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
1 - Action Plan Needed
Task Name:
Hire additional PT staff or expand workload
of existing staff.
Task Description:
analyze budget and adjust schedule
Budget Impact:
Rollover/Maintain Current Funding
Measure:
At least 3 faculty are assigned retention
projects during the academic year.
Data Source for Measure:
Budget Data
Standard and Baseline:
Currently, there is only 2 faculty participating
in retention projects.
09/21/2011 - Mentoring has taken place in dental,
respiratory, and physical therapist assistant
programs.
Progress:
Satisfactory
Action Plan Status:
0 - No Action Plan Necessary
Task Name:
Assign selected faculty as part of their
workload.
Task Description:
Approve projects.
Include project as workload on FAAF for
each semester for duration of project.
Budget Impact:
Rollover/Maintain Current Funding
Projected Cost:
6000.0000
Funding Justification:
Faculty contact hours to work directly with
student.
Task Name:
Identify Faculty and project
Task Description:
Develop a form for faculty to apply for project
implementation.
Budget Impact:
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Objectives
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
No Funding Needed
Projected Cost:
0.0000
Funding Justification:
n/a
Task Name:
Monitor student success
Task Description:
Review faculty data from project, including
student attendance, grades and comparison
to students not participating.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Funding Justification:
n/a
Planning - Dean, Health, Career & Tech.
Educ., Math and Science at RG Instructional Laboratories (2011 - 2012). Assess Allied Health, Math, and Science
instructional laboratories for assigned
disciplines.
Planning Year(s):
2011 - 2012
Expected Completion Date:
07/31/2012
Objective Status:
In Progress
Budget Account Number:
11000-13008
Person(s) Responsible:
Paula Mitchell
03/05/2012 6:45 PM
Measure:
Collect baseline data on laboratory space,
utilization, and staffing.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Area report is completed. This will become
the baseline.
Task Name:
Asses space allocation for each laboratory.
Task Description:
Request report on square footage and room
capacity from Physical Plant.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Funding Justification:
Existing budget
Task Name:
Determine current budget and staffing for
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Objectives
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
each laboratory.
Task Description:
Review budget; collect staffing schedules
and hours of operation for each laboratory.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Funding Justification:
Existing budget.
Task Name:
Determine laboratory utilization.
Task Description:
Collect reports from laboratory staff
regarding utilization from 2010-11 academic
year and Fall 2011.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Funding Justification:
Existing budget.
Planning - Dean, Health, Career & Tech.
Educ., Math and Science at RG - DistrictWIde Library Outcomes (2011-2012) Review October 2011 ACRL "Standards for
Libraries in Higher Education" to determine
appropriate outcomes for evaluation of
EPCC libraries.
Planning Year(s):
2011 - 2012
Expected Completion Date:
08/31/2012
Objective Status:
New
Budget Account Number:
11000-13008
Person(s) Responsible:
03/05/2012 6:45 PM
Measure:
Evaluation process for EPCC libraries
utilizes terminology and standardized
measures stated in the ACRL revised
standards.
Data Source for Measure:
External Report
Standard and Baseline:
Current library reports are not standardized
between campuses and standards are not
identified.
Task Name:
Compare EPCC Campus Report Form to
ACRL identified outcomes.
Task Description:
Initial review of ACRL outcomes and existing
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Objectives
Paula Mitchell, Head Librarians, Library
Deans
Measures & Standards and Baselines /
Strategies
Action & Follow-Up
chart will identify areas for improvement of
our form to be consistent with national
standards.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Funding Justification:
N/A
Planning - Dean, Health, Career & Tech.
Educ., Math and Science at RG - Revised
Dental Assisting Curriculum - Implement
revised dental assisting curriculum and
admissions criteria
Planning Year(s):
2012 - 2013
Expected Completion Date:
08/18/2012
Objective Status:
In Progress
Budget Account Number:
11000-55125
Person(s) Responsible:
Sharon Dickinson, Paula Mitchell
Measure:
Class fill rate is 80-% or higher for first class,
Fall 2012.
Data Source for Measure:
Enrollment Data
Standard and Baseline:
No students were admitted in Fall 2011 due
to incomplete applicants.
Planning - Dean, Health, Career & Tech.
Educ., Math and Science at RG - SCANS -
Measure:
Each health career program will have a
03/05/2012 6:45 PM
Results
Task Name:
Recruit students
Task Description:
1. Work with marketing to develop billboard
during Spring 2012
2. Program coordinator to do interviews on
local TV/Radio.
3. Updated Program Information Guides and
program brochures
4. Letters to applicant pool on new
curriculum and admissions requirements
Budget Impact:
Rollover/Maintain Current Funding
Projected Cost:
500.0000
Funding Justification:
Cost of billboard; duplication, and postage
to inform public of changes to curriculum.
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Objectives
Update program SCANS for all health
career programs
Planning Year(s):
2011 - 2012
Expected Completion Date:
03/01/2012
Objective Status:
In Progress
Budget Account Number:
11000-13008
Person(s) Responsible:
Program Coordinators
Planning - Dean, Instructional Programs at
MdP - Faculty/Staff designated parking
(2010-2011) - Add signs designating certain
parking spaces as reserved for
Faculty/Staff.
Planning Year(s):
2010 - 2011
Expected Completion Date:
03/15/2011
Actual Completion Date:
06/01/2011
Objective Status:
Met
Budget Account Number:
11000
Person(s) Responsible:
03/05/2012 6:45 PM
Measures & Standards and Baselines /
Results
Strategies
current (2012) SCANS assessment of their
certificate/degree program.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Prior SCANS document is complete but is
more than five years old.
SCANS charts will be reviewed and updated
annually.
Action & Follow-Up
Task Name:
Curriculum Review
Task Description:
Discipline faculty will review the SCANS
guidelines, review their curriculum, and
complete the chart.
Budget Impact:
Rollover/Maintain Current Funding
Projected Cost:
60.0000
Funding Justification:
Faculty time (already assigned as
coordinator noninstructional duties) and
duplication if needed.
Measure:
To have a specified number of parking
spaces reserved for EPCC Faculty/Staff.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Prior to this plan, there were no parking
spaces reserved for Faculty/Staff.
08/01/2011 - Several signs designating reserved
parking for Faculty and Staff have been installed in
multiple parking lots on campus.
Progress:
Satisfactory
Action Plan Status:
0 - No Action Plan Necessary
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Measures & Standards and Baselines /
Strategies
Results
Planning - Dean, Instructional Programs at
MdP - Permanent EPCC Bookstore (20102011) - To have a permanent campus
bookstore presence, rather than having
bookstore come for a few days the first
week of each semester.
Planning Year(s):
2010 - 2011
Expected Completion Date:
01/02/2012
Objective Status:
Met
Budget Account Number:
11000
Person(s) Responsible:
Santiago Rodriguez, Dr. Julie Penley,
Patricia Rodriguez
Measure:
A permanent campus bookstore will be open
on the MDP campus.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Currently, the EPCC bookstore is a
temporary presence at MDP, with bookstore
staff coming to campus the first few days of
Fall, Spring, and Summer semesters.
01/02/2012 - EPCC Bookstore staff have come to
campus to begin set-up of permanent bookstore
space. MDP Bookstore is now open 5 days a
week (6 days a week during the first week of the
semester).
Progress:
Satisfactory
Action Plan Status:
0 - No Action Plan Necessary
Planning - Dean, Instructional Programs at
MdP - Dual Credit Communication (20112012) - Improve communication b/t DC
teachers and Principals at area high
schools, including better communication
about policies, procedures, and
expectations.
Planning Year(s):
2011 - 2012
Expected Completion Date:
08/15/2011
Objective Status:
New
Budget Account Number:
11000s (budgets of each discipline in which
DC courses are offered); Dean's budget
Person(s) Responsible:
Dr. Julie Penley MDP Instructional
Coordinators, Claude Mathis, Martina
Arriaga
Measure:
Better control over disciplines' supply
budgets (i.e., copy costs)
Data Source for Measure:
Budget Data
Standard and Baseline:
Baseline: discipline supply budgets are
exceeded in part due to DC copy requests.
Standard: with rare exceptions, no DC
copies charged to discipline supply accounts
(or other EPCC supply accounts).
Measure:
Reduced number of follow-up
communications regarding missing or
incomplete processes (e.g., inputting HB
2504 information; submitting final grades).
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Baseline: on-going reminders needed to DC
Objectives
Action & Follow-Up
Santiago Rodriguez, EPCC Police
03/05/2012 6:45 PM
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Objectives
Measures & Standards and Baselines /
Strategies
teachers to complete paperwork and/or
submit required documentation.
Results
Action & Follow-Up
Standard: with few exceptions, no reminders
are needed for returning DC teachers.
Planning - Dean, Instructional Programs at
MdP - MDP Cafeteria Expansion (20112012) - To complete cafeteria expansion
project for IT connectivity and useability in
each of four partioned spaces including a
designated NSO room for Counselors' use.
Physical space was allocated and overhead
projectors were mounted, but no further IT
progress has been made.
Planning Year(s):
2011 - 2012
Expected Completion Date:
08/31/2012
Objective Status:
New
Budget Account Number:
11000s plus others
Person(s) Responsible:
Dr. Julie Penley, Nancy Gamez, Rick
Lobato, Steve Smith, Jenny Giron
Measure:
Monies will be allocated and work will begin
on IT expansion for cafeteria space.
Data Source for Measure:
Budget Data
Standard and Baseline:
Baseline: no monies allocated.
Standard: monies will be allocated, at least
for partial expansion to move foward.
Planning - Dean, Instructional Programs at
MdP - Gym improvements (2011-2012) - To
clean up MDP's gym to make it more
attractive, cleaner, and safer for its users.
Planning Year(s):
2011 - 2012
Expected Completion Date:
08/31/2012
Objective Status:
New
Budget Account Number:
11000Person(s) Responsible:
Measure:
MDP's IE Team has formed a Gym
Subcommittee to oversee the clean-up of
the gym space and replacing damaged
equipment. This subcommittee's
recommendations of what is needed will
drive the gym's improvements over the year.
Data Source for Measure:
Committee Recommendation
Standard and Baseline:
Baseline: non-gym-related items were stored
in the gym, broken equipment and damaged
floor mats were still in the gym, overall clutter
03/05/2012 6:45 PM
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Objectives
MDP IE Committee (gym subcommittee),
Dr. Julie Penley, MDP gym personnel
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
and unnecessary items affected the gym's
useability.
Standard: to provide safer/easier movement
within the gym.
Task Name:
Equipment inventory.
Task Description:
To transfer unuseable equipment to the
warehouse.
Budget Impact:
No Funding Needed
Task Name:
Non-gym-related clean-up
Task Description:
To move items that don't pertain directly to
the gym's use out of the space. Examples
include faculty textbooks, decorations,
outdated EPCC instructional materials (class
schedules, catalogs), and a vending
machine.
Budget Impact:
No Funding Needed
Task Name:
Replace floor mats
Task Description:
Rearrange useable floor mats to reduce the
risk of injury; get rid of mats that are too
damaged to salvage.
Budget Impact:
Rollover/Maintain Current Funding
Projected Cost:
100.0000
Funding Justification:
Mats are shaped like jigsaw puzzle pieces
(i.e., interlock) and the outside tabs are
delicate and prone to damage from weights
and walking. We can rearrange some of the
mats to maintain interlocking capabilities,
03/05/2012 6:45 PM
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Objectives
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
but some are damaged to the point of not
being able to connect to other pieces and
must be replaced to protect the gym floor.
Planning - Dean, Instructional Programs at
MdP - Adjunct Faculty Office (2011-2012) To find and move adjunct faculty office to
new space. The office is currently housed
within the Counseling Department.
Planning Year(s):
2011 - 2012
Expected Completion Date:
08/31/2012
Objective Status:
In Progress
Budget Account Number:
11000s
Person(s) Responsible:
Dr. Julie Penley, Dr. Jenny Giron, Rick
Lobato
Measure:
budget allocations for move (IT charges,
property control forms associated with
moves, etc.)
Data Source for Measure:
Budget Data
Standard and Baseline:
Baseline: adjunct faculty computers and
equipment are currently in Counseling
Department space.
Planning - Dean, Instuctional Programs at
NW - Provide quality instructional support
and innovative technology (2010 - 2011). The Dean of Instructional Programs strives
to provide quality instructional support and
innovative technology
Planning Year(s):
2010 - 2011
Expected Completion Date:
09/01/2010
Objective Status:
New
Budget Account Number:
11000-13009
Person(s) Responsible:
Dr. Lydia Tena
Measure:
Work closely with campus faculty to
maintain high standard and quality
instructors
Data Source for Measure:
Student Related Data
(Tracking/Performance)
Standard and Baseline:
Continue to provide quality instructional
support and increase the innovative ideas to
increase faculty and student interest.
Standard: these items will be moved to new
office space, as well as telephone
connections being established in the new
space.
Planning - Dean, Instuctional Programs at
NW - Continue to provide quality
03/05/2012 6:45 PM
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Objectives
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
instructional support and innovative
technology (2011-2012) - The Dean,
Instructional Programs continues to provide
quality instructional support and innovative
technology.
Planning Year(s):
2011 - 2012
Objective Status:
New
Budget Account Number:
11000-13009
Person(s) Responsible:
Dr. Lydia Tena
Planning - Dean, Math, Career & Tech,
Educ. & Science at TM - Professional
Development (2009-2010) - Provide
relevant faculty development activities.
Planning Year(s):
2009 - 2010
Actual Completion Date:
05/07/2009
Objective Status:
Met
Budget Account Number:
11000-13012
Person(s) Responsible:
Steve Smith
Planning - Dean, Math, Career & Tech,
Educ. & Science at TM - Culinary Move to
the ASC (2009-2010) - Complete the move
of Culinary Arts to the ASC by Fall 2009.
Planning Year(s):
2009 - 2010
03/05/2012 6:45 PM
Measure:
A minimum of 3 relevant faculty
development activities/trips have been
funded through this account.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
3 trips funded. Baseline: 0 trips currently
planned for next year.
10/27/2010 - 3 trips funded. Faculty brought back
their knowledge and shared with their colleagues.
Progress:
Satisfactory
Action Plan Status:
0 - No Action Plan Necessary
Task Name:
Submit Proposals
Task Description:
Ask faculty to research and submit proposals
to attend relevant faculty development
activities.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Measure:
Has program moved and classes offered.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Yes or no. No baseline.
10/27/2010 - Program move has occurred and
classes are being offered.
Progress:
Satisfactory
Action Plan Status:
0 - No Action Plan Necessary
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Objectives
Actual Completion Date:
05/07/2009
Objective Status:
Met
Budget Account Number:
11000-13006
Person(s) Responsible:
Steve Smith
Planning - Dean, Math, Career & Tech,
Educ. & Science at TM - Professional
Development (2010-2011) - Provide
relevant faculty development activities.
Planning Year(s):
2010 - 2011
Actual Completion Date:
02/20/2010
Objective Status:
Met
Budget Account Number:
11000-13012
Person(s) Responsible:
Steve Smith
Planning - Dean, Nursing at RG - Provide
Instructional Support (2009-2010) - Provide
Instructional Support to increase student
03/05/2012 6:45 PM
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
Task Name:
Move Existing Equipment to New Facility
Task Description:
Continue construction meetings with
architects and construction company plan
the move of existing equipment to the new
facility. Revise the current culinary arts
course offering to meet the resources
available in the new facility.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Measure:
A minimum of 3 relevant faculty
development activities/trips have been
funded through this account.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
3 trips funded. Baseline: 0 trips currently
planned for next year.
09/28/2011 - Numerous professional development
efforts occurred. All objectives met.
Progress:
Satisfactory
Action Plan Status:
0 - No Action Plan Necessary
Task Name:
Submit Proposals
Task Description:
Ask faculty to research and submit proposals
to attend relevant faculty development
activities.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Measure:
Numbers of studetnsd will increase by 1520.
09/26/2011 - Plan was met.
Progress:
Satisfactory
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Objectives
retention.
Planning Year(s):
2009 - 2010
Expected Completion Date:
08/31/2010
Actual Completion Date:
08/31/2010
Objective Status:
Met
Budget Account Number:
11000-55005
Person(s) Responsible:
P. Gail Meagher
Planning - Dean, Nursing at RG - ATI
Testing (2009-2010) - To Ensure the
continuation of ATI testing (ATI bought
ERI).
Planning Year(s):
2009 - 2010
Expected Completion Date:
08/31/2010
Actual Completion Date:
08/31/2010
Objective Status:
Met
Budget Account Number:
11000-55005
Person(s) Responsible:
P. Gail Meagher
03/05/2012 6:45 PM
Measures & Standards and Baselines /
Strategies
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Increase retention and graduation rates by
10%
Results
Action & Follow-Up
Action Plan Status:
0 - No Action Plan Necessary
Task Name:
Increase mentoring and instructional
support.
Task Description:
By increasing mentoring and instructional
support to idendfied High Risk students to
include, but not limited to Retain, PASS,
RAP and ATI.
Budget Impact:
No Funding Needed
Measure:
All students will take ATI standardized
exams, in each course. Last course will
have exit exam and all studewnts will pass
the comprehensive ATI exam at Lebel II or
higher.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Increase retention and graduation by 10%.
09/26/2011 - Plan was achieved through grant
money. The 10% goal was achieved.
Progress:
Satisfactory
Action Plan Status:
0 - No Action Plan Necessary
Task Name:
Pass the cost to the student or increase the
budget or seek grant monies.
Task Description:
Pass the cost to the student or increase the
budget or seek grant monies.
Budget Impact:
Additional/New Funding Required
Projected Cost:
46000.0000
Funding Justification:
To increase the yearly NCLEX-RN pass rate
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Objectives
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
our program obtains.
Planning - Dean, Nursing at RG - Fill
Faculty Positions (2009-2010) - To maintain
and fill all faculty positions.
Planning Year(s):
2009 - 2010
Expected Completion Date:
08/31/2010
Actual Completion Date:
08/31/2010
Objective Status:
Met
Budget Account Number:
11000-55005
Person(s) Responsible:
P. Gail Meagher
Measure:
All Full-time positions will be filled, and
increased by 2 positons.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Currently have 19 FT of 21 positions filled 1
position filled by sear from VN program.
Planning - Dean, Nursing at RG Simulation lab 2010-11 - 1. To develop a
medium- to high-fidelity nursing simulation
lab.
Measure:
The simulation lab will be fully functional
with a control room and audio-visual
recording capabilities.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Started out with mannequins stored in a
closet and no faculty member willing to take
a lead role in this ara.
Planning Year(s):
2010 - 2011
Expected Completion Date:
05/06/2011
Actual Completion Date:
05/30/2011
Objective Status:
Met
Budget Account Number:
11000-55005
Person(s) Responsible:
03/05/2012 6:45 PM
09/30/2010 - Two Tenure Track positions will filled
in fall 2009.
Progress:
Satisfactory
Action Plan Status:
0 - No Action Plan Necessary
Task Name:
Advertise
Task Description:
Advertise and retain stipends
Budget Impact:
Rollover/Maintain Current Funding
Projected Cost:
100000.0000
Funding Justification:
Increasing number of nursing students
enrolled.
12/14/2011 - The simulation lab has been
completed. There are just a few things that need
to be ironed out.
Progress:
Satisfactory
Action Plan Status:
0 - No Action Plan Necessary
Task Name:
Obtain and Utilize grant money to fund the
development of the simulation lab.
Task Description:
Obtain money from the THECB NSRP
Regular grant program to fund the
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Objectives
Dean of Nursing
Measures & Standards and Baselines /
Strategies
Action & Follow-Up
development of the simulation lab.
Budget Impact:
Additional/New Funding Required
Projected Cost:
250000.0000
Planning - Dean, Nursing at RG - Practice
Lab Instructors 2010-11 - To formalize the
Practice Lab Instructor position for the
nursing program.
Planning Year(s):
2010 - 2011
Expected Completion Date:
05/30/2011
Actual Completion Date:
11/30/2011
Objective Status:
In Progress
Budget Account Number:
11000-55005
Person(s) Responsible:
Dean of Nursing
Measure:
The Practice lab Insturctor position will be
an actual position with a position description,
criteria, a credential field for it, and the
attached budget
Data Source for Measure:
Budget Data
Standard and Baseline:
The position does not exist.
Planning - Dental Assisting - RG Accreditation (2010-2011) - Maintain
national accreditation of program
Planning Year(s):
2010 - 2011
Measure:
Accreditation status.
Data Source for Measure:
Program Review Data
Standard and Baseline:
03/05/2012 6:45 PM
Results
12/14/2011 - The Practice Lab Instructor position
has been created. Banner has been changed to
reflect the new position. The credential process
reflects the change. HR now has it listed as a
regular position as of fall 2011. It took longer than
initially anticipated. Full-time and part-time
employees had been hired into the position.
Progress:
Satisfactory
Action Plan Status:
0 - No Action Plan Necessary
Task Name:
submit proposal to Dr. Brown and add to
credentialing information.
Task Description:
Develop and submit proposal. Present
information about position and governing
agency regulations that permit the position.
Budget Impact:
Additional/New Funding Required
Projected Cost:
50000.0000
Funding Justification:
Students have to practice skills before they
are able to perform them for a check off.
They need guidance and support during the
practice.
11/05/2010 - Received full accreditation August,
2011 next site visit scheduled for 2016.
Progress:
Satisfactory
Action Plan Status:
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Objectives
Expected Completion Date:
08/31/2010
Actual Completion Date:
08/11/2011
Objective Status:
Met
Budget Account Number:
11000-55125
Person(s) Responsible:
Sharon Dickinson
Planning - Dental Assisting - RG - Area
Plan (2009-2010) - Maintain licensure rate
at or above state and/or national rate.
Planning Year(s):
2009 - 2010
Expected Completion Date:
08/31/2010
Actual Completion Date:
11/05/2010
Objective Status:
Met
03/05/2012 6:45 PM
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
0 - No Action Plan Necessary
Full accreditation. Baseline: Full
accreditation.
Task Name:
Annual Fees
Task Description:
Pay annual fee to accred-agency.
Budget Impact:
Additional/New Funding Required
Projected Cost:
0.0000
Task Name:
Annual Reports
Task Description:
Submit annual reports to accred-agency.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Task Name:
Self-Studies
Task Description:
Submit self-studies when scheduled.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Measure:
Licensure or certification pass rate.
Data Source for Measure:
Program Review Data
Standard and Baseline:
90%. No baseline.
10/27/2011 - 100% pass rate on State and
national boards.
Progress:
Satisfactory
Action Plan Status:
1 - Action Plan Needed
11/05/2010 - 100% of the graduating students
passed the National and State Board exams with
above average National and State Board scores.
Progress:
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Objectives
Budget Account Number:
11000-55125
Person(s) Responsible:
Sharon Dickinson
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
Satisfactory
Action Plan Status:
0 - No Action Plan Necessary
Task Name:
Exit Tests
Task Description:
Investigate standardized exit tests or review
courses to strengthen pass rates.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Task Name:
Licensure Results
Task Description:
Track licensure results of graduates each
year.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Task Name:
Past Graduates
Task Description:
Evaluate areas of weakness of past
graduates and need for curricular changes or
charges to admission criteria.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Planning - Dental Assisting - RG - Dental
Assisting-1 (2010-2011) - Maintain
American Dental Association Commission
on Dental Accreditation (CODA) of the
program.
Planning Year(s):
2010 - 2011
03/05/2012 6:45 PM
Measure:
Accreditation status.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Full accreditation. Baseline: Full
accreditation.
10/27/2011 - Program received full accreditation
August 2012. Next site visit 2016.
Progress:
Satisfactory
Action Plan Status:
0 - No Action Plan Necessary
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Objectives
Measures & Standards and Baselines /
Strategies
Actual Completion Date:
08/11/2011
Objective Status:
Met
Budget Account Number:
11000-55125
Person(s) Responsible:
Sharon Dickinson
Task Name:
Annual Reports
Task Description:
Submit annual reports to accreditation
agency.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Task Name:
Progress Report
Task Description:
Submit Progress Report from June Site Visit
by May, 2010.
Budget Impact:
No Funding Needed
Planning - Dental Assisting - RG - Dental
Assisting-2 (2010-2011) - Maintain licensure
board scores at or above state and/or
national average.
Planning Year(s):
2010 - 2011
Measure:
Licensure or certification pass scores.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
90%. No baseline.
Actual Completion Date:
05/06/2011
Objective Status:
Met
Budget Account Number:
11000-55125
Person(s) Responsible:
Sharon Dickinson
Task Name:
Areas of Weakness
Task Description:
Evaluate areas of weakness of past
graduates and need for curriculum changes
or changes in admission criteria.
Budget Impact:
No Funding Needed
Task Name:
Licensure Results
Task Description:
Track licensure result of graduates yearly.
Budget Impact:
No Funding Needed
Projected Cost:
03/05/2012 6:45 PM
Results
Action & Follow-Up
10/27/2011 - 100% pass rate May 2011 at above
state and maintained national average
Progress:
Satisfactory
Action Plan Status:
0 - No Action Plan Necessary
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Objectives
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
0.0000
Task Name:
Pass Scores
Task Description:
Investigate standardized exit exams or
review courses to strengthen pass scores.
Budget Impact:
No Funding Needed
Planning - Dental Assisting - RG - Area
Plan (2010-2011) - Increase marketing and
recruit more students into the Dental
Assisting program.
Planning Year(s):
2010 - 2011
Expected Completion Date:
05/04/2012
Actual Completion Date:
05/07/2012
Objective Status:
In Progress
Budget Account Number:
11000-55125
Person(s) Responsible:
Sharon Dickinson
03/05/2012 6:45 PM
Measure:
Number of students enrolled in the program
increase.
Data Source for Measure:
Enrollment Data
Standard and Baseline:
10 students per year. No baseline.
10/27/2011 - Program resturcture will include
increased marketing and recruiting of students into
the Dental Assisting Program.
Progress:
Satisfactory
Action Plan Status:
1 - Action Plan Needed
Task Name:
Increase Awareness
Task Description:
Increase awareness through increase in
career day activities in high and middle
schools in the district.
Budget Impact:
No Funding Needed
Task Name:
Marketing/Recruiting Materials
Task Description:
Increase awareness of the program in the
community through increased
marketing/recruiting materials.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Task Name:
Program Awareness
Task Description:
Increase program awareness of the program
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Objectives
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
through participation in EPCC Health
Careers Orientation presentations.
Budget Impact:
No Funding Needed
Planning - Dental Hygiene - RG Accreditation (2009-2010) - Maintain
national accreditation of program.
Planning Year(s):
2009 - 2010
Expected Completion Date:
08/31/2010
Actual Completion Date:
11/11/2010
Objective Status:
Met
Budget Account Number:
11000-55141
Person(s) Responsible:
William Ekvall
Measure:
Accreditation status.
Data Source for Measure:
Program Review Data
Standard and Baseline:
Full accreditation. Baseline: Full
accreditation.
10/27/2011 - Program aquired full CODA
accrediation august 2010. Next site visit 2016.
Progress:
Satisfactory
Action Plan Status:
0 - No Action Plan Necessary
10/27/2011 - Program achieved full CODA
accrediation status August 2010. Next site visit
2016.
Progress:
Satisfactory
Action Plan Status:
0 - No Action Plan Necessary
10/27/2011 - the Dental Hygiene Program
received full accrediation status August, 2010. the
next site visit is 2016.
Progress:
Satisfactory
Action Plan Status:
0 - No Action Plan Necessary
11/15/2010 - American Dental Association Council
on Dental Accreditation (CODA) site visit was
June, 2010. formal report was received with
recommendations to be addressed. 1st progress
report was sent to CODA May, 2010, 2nd report
due November 15, 2010.
Progress:
Unsatisfactory
Action Plan Status:
0 - No Action Plan Necessary
Task Name:
Annual Fees
Task Description:
03/05/2012 6:45 PM
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Objectives
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
Pay annual fee for accred-agency.
Budget Impact:
Additional/New Funding Required
Projected Cost:
0.0000
Task Name:
Annual Reports
Task Description:
Submit annual reports to accred-agency.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Task Name:
Self-Studies
Task Description:
Submit self-studies when scheduled.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Planning - Dental Hygiene - RG - AP (20092010) - Maintain licensure rate at or above
state and/or national rate.
Planning Year(s):
2009 - 2010
Expected Completion Date:
08/31/2010
Actual Completion Date:
11/05/2010
Objective Status:
Met
Budget Account Number:
11000-55141
Person(s) Responsible:
William Ekvall
03/05/2012 6:45 PM
Measure:
Licensure or certification pass rate.
Data Source for Measure:
Program Review Data
Standard and Baseline:
90%. No baseline.
10/27/2011 - 100% for the state/regional and
national board examinations.
Progress:
Satisfactory
Action Plan Status:
0 - No Action Plan Necessary
11/08/2010 - 100% of the graduating students
passedthe National and the appropriate Regional
Board exam
Progress:
Satisfactory
Action Plan Status:
0 - No Action Plan Necessary
Task Name:
Licensure Results
Task Description:
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Objectives
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
Track licensure results of graduates each
year.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Task Name:
Pass Rates
Task Description:
Investigate standardized exit tests or review
courses to strengthen pass rates.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Task Name:
Past Graduates
Task Description:
Evaluate areas of weakness of past
graduates and need for curriculum changes
or charges to admission criteria.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Planning - Dental Hygiene - RG Accreditation (2010-2011) - Maintain
American Dental Association Commission
on Dental Accreditation (CODA) of the
program.
Planning Year(s):
2010 - 2011
Measure:
Dental Hygiene program to maintain CODA
accreditation.
Actual Completion Date:
09/01/2010
Objective Status:
Met
Budget Account Number:
11000-55141
Task Name:
Annual Reports
Task Description:
Submit annual reports to accreditation
agency.
03/05/2012 6:45 PM
Standard and Baseline:
full accrediation
10/27/2011 - Dental Hgyiene program received full
accreditation status in August 2010. Next site visit
2016.
Progress:
Satisfactory
Action Plan Status:
0 - No Action Plan Necessary
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Objectives
Person(s) Responsible:
William Ekvall
Planning - Dental Hygiene - RG - Area Plan
(2010-2011) - Maintain licensure board
scores at or above state and/or national
average.
Planning Year(s):
2010 - 2011
Actual Completion Date:
08/01/2011
Objective Status:
Met
Budget Account Number:
11000-55141
Person(s) Responsible:
William Ekvall
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Task Name:
Progress Report
Task Description:
Submit Progress Report from June Site Visit
by May, 2010.
Budget Impact:
No Funding Needed
Measure:
Licensure or certification pass scores.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
90%. No baseline.
Measure:
Maintain licensure/board scores for
state/regional and national board
examinations pass scores.
Standard and Baseline:
90%
10/27/2011 - May 2010 graduates had a 100%
pass rate on state and regional examinations and
90% pass rate on national board. One to retake
national board
Progress:
Satisfactory
Action Plan Status:
0 - No Action Plan Necessary
Task Name:
Exit Exams
Task Description:
Investigate standardized exit exams or
review courses to strengthen pass scores.
Budget Impact:
No Funding Needed
Task Name:
Licensure Result
Task Description:
Track licensure result of graduates yearly.
Budget Impact:
03/05/2012 6:45 PM
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Objectives
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
09/13/2011 - As per the last update with Dr.
Mitchell the DMS lab is still waiting for space for
the DMS lab to move within the health building.
Progress:
Unsatisfactory
Action Plan Status:
2 - Action Plan Documented
09/13/2011 - Move this plan to
2011-2012
No Funding Needed
Projected Cost:
0.0000
Task Name:
Past Graduates
Task Description:
Evaluate areas of weakness of past
graduates and need for curriculum changes
or changes in admission criteria.
Budget Impact:
No Funding Needed
Planning - Diagnostic Medical Sonography RG - Increase DMS Lab Space (2009-2012)
- DMSO program has out grown the lab
space. The students are already split into
multiple lab days and have to wait to scan
patients. The outpatient waiting list is over 2
months and turning patients away.
Increasing the lab space from 987 sq. feet
to approx. 2828 sq. feet will allow at least 2
to 3 more scanning stations increasing
students hands on practice and still
providing an excellent community service.
Planning Year(s):
2009 - 2010
2010 - 2011
2011 - 2012
Expected Completion Date:
12/07/2012
Objective Status:
In Progress
Budget Account Number:
11000-55130
Person(s) Responsible:
Nora Balderas
Measure:
The plan will be progressing when the
DMSO lab starts moving to a larger area
within R.G. Health building.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
At this time the DMS lab area is waiting for
the nursing classes to move to another area
at FT. Bliss
09/13/2011 - Move this plan to
2011-2012
11/03/2010 - Have moved this plan
to 2010-2011
09/13/2011 - Move this plan to 2011-2012
Progress:
Unsatisfactory
Action Plan Status:
2 - Action Plan Documented
09/13/2011 - This plan is in process need to move
to 2011-2012
Progress:
Unsatisfactory
Action Plan Status:
2 - Action Plan Documented
Task Name:
Move th DMSO Lab
03/05/2012 6:45 PM
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Objectives
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
12/06/2011 - Move this plan to 2012
Progress:
Unsatisfactory
Action Plan Status:
2 - Action Plan Documented
12/06/2011 - Did not accomplis this
plan due to no money for this year
need to move this plan to 20122013
Task Description:
To move the (DMSO) lab to another area in
the health building at 1001 El Paso St. or
increase the sq. feet area on the Lab H158.
Funding Justification:
To increase DMS lab space.
Budget Impact:
Additional/New Funding Required
Projected Cost:
4000.0000
Task Name:
Move this plan to 2011-2012
Budget Impact:
Additional/New Funding Required
Planning - Diagnostic Medical Sonography RG - Part-time Assistant/Lab Assistant
(2009-2010) - Person needed to assist in
the DMSO lab with filing students records,
grading exams, commuting clinical hours,
assisting patients, compling program data
for distribution, answering incoming calls,
helping program coordinator maintain an
easy flow lab environment, assisting
students with maintenance of their paper
trail, helping maintain post graduate survey
records and all other things that may be
required to assist the students, coordinator
or DMS faculy.
Planning Year(s):
2009 - 2010
Actual Completion Date:
04/06/2009
Objective Status:
In Progress
Budget Account Number:
11000-55130
Person(s) Responsible:
Nora Balderas
03/05/2012 6:45 PM
Measure:
Hire a part-time assistant/lab assistant by
Fall 2010.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
No Standard. No baseline.
09/13/2011 - Did not accomplish this plan. Need
to move this plan to 2011-2012
Progress:
Unsatisfactory
Action Plan Status:
1 - Action Plan Needed
11/03/2010 - Unable to hire a parttime assistant
for the DMS lab due to no money for this year. Will
move this plan to 2010 2011
Progress:
Unsatisfactory
Action Plan Status:
2 - Action Plan Documented
09/13/2011 - Move this plan to
2011-2012
11/03/2010 - Have moved this plan
to 2010 2011
Task Name:
Hire a Person
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Objectives
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
Task Description:
Hire a person for the fall 2010, annual costs
per position @ nine dollars an hour 19 hours
per week, 52 weeks= a total Cost of
$9000.00
Budget Impact:
Additional/New Funding Required
Projected Cost:
9000.0000
Planning - Diagnostic Medical Sonography RG - Purchase a L4-7 Transducer (20092010) - The DMSO lab is in desperate need
to purchase a philips L-4-7 transducer even
though the students are already split into
multiple lab days 20 students still have to
wait to share one transducer for hands-on
practice.
Planning Year(s):
2009 - 2010
Actual Completion Date:
08/31/2010
Objective Status:
Met
Budget Account Number:
11000-55130
Person(s) Responsible:
Nora Balderas
Planning - Diagnostic Medical Sonography RG - Purchase Another Ultra Sound
Machine and Add a Scanning Station in the
Lab (2009-2012) - The outpatient waiting list
is over 2 months and turning patients away.
Increasing the scanning stations in the DMS
lab will allow the students more hands on
practice and increase the volume of an
excellent community service.
Planning Year(s):
2009 - 2010
03/05/2012 6:45 PM
Measure:
Acquire new and reconditional philips L-4-7
transducers $ quotes.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
No Standard or Baseline.
08/31/2010 - Received L4-7 Transducer
08/31/2010
Progress:
Satisfactory
Action Plan Status:
0 - No Action Plan Necessary
Task Name:
Purchase a Philips L-4-7 Transducer
Task Description:
Purchase a new or reconditioned philips L47 tansducer to add to the DMSO lab in order
to increase students vascular scanning skills.
Budget Impact:
Additional/New Funding Required
Projected Cost:
3400.0000
Measure:
Acquire different quotes from companies
that will give an educational discount.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
No standard or baseline.
09/13/2011 - Plan met received the new
ultrasound machine April 18,2011
Progress:
Satisfactory
Action Plan Status:
0 - No Action Plan Necessary
09/13/2011 - Plan met received the new
ultrasound machine April 18, 2011
Progress:
Satisfactory
Action Plan Status:
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Objectives
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
0 - No Action Plan Necessary
2010 - 2011
2011 - 2012
Expected Completion Date:
02/14/2011
Actual Completion Date:
04/18/2011
Objective Status:
Met
Budget Account Number:
11000-55130
Person(s) Responsible:
Nora Balderas
11/03/2010 - Equipment replacement committee
from IT funded 179,000.00 for a new ultrasound
machine for the DMS lab at R.G campus.
Progress:
Unsatisfactory
Action Plan Status:
2 - Action Plan Documented
09/13/2011 - This action plan was
met we received the new ultrasound
machine April 18, 2011
11/03/2010 - Move this plan to 2010/2011 when it
can get funded .
Progress:
Unsatisfactory
Action Plan Status:
2 - Action Plan Documented
09/13/2011 - Move this plan to
2011-2012 to see if it can get
funded.
11/03/2010 - If for any reason the
ultrasound machine is not in the
DMS lab by 02/14/2011, I plan to
move this plan to 2010-2011.
Task Name:
Increase Sound Scanning Stations
Task Description:
Increase the ultra sound scanning stations in
the DMS lab by purchasing a new ultra
sound machine by fall 2010.
Budget Impact:
Additional/New Funding Required
Projected Cost:
58000.0000
Planning - Diagnostic Medical Sonography RG - Modular Desks Workstations in the
DMS Lab (2009-2010) - The DMSO lab is in
desperate need to replace the old broken
desks with modular workstations. The old
desks are used as student evaluation desk,
work areas, and a reception work area.
Planning Year(s):
2009 - 2010
Expected Completion Date:
08/31/2011
Actual Completion Date:
08/31/2011
Objective Status:
In Progress
Budget Account Number:
03/05/2012 6:45 PM
Measure:
Replace old DMS desks with modular
workstations by Fall 2010.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
No standard or baseline.
11/03/2010 - Move this plan to area
plan 2010/2011
Task Name:
Brown Interior Solutions
Task Description:
Contact Brown Interior Solutions for modular
office furniture for a floor plan that will fit in
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Objectives
Measures & Standards and Baselines /
Strategies
11000-55130
Person(s) Responsible:
Nora Balderas
the area in the DMSO lab.
Budget Impact:
Additional/New Funding Required
Projected Cost:
3600.0000
Planning - Diagnostic Medical Sonography RG - Increase DMS Lab Space (2010-2013)
- DMS Program has out grown the lab
space. The students are already split into
multiple lab days & have to wait to scan
patients. The outpatient waiting list is over 2
months and turning patients away.
Increasing the lab space from 987 sq. feet
to approx. 2828 sq. feet will allow at least 2
or 3 more scanning stations increasing
students hands on practice & still provide an
excellent community service.
Planning Year(s):
2010 - 2011
2011 - 2012
2012 - 2013
Actual Completion Date:
03/09/2010
Objective Status:
In Progress
Budget Account Number:
11000-55130
Person(s) Responsible:
Nora Balderas
Planning - Diagnostic Medical Sonography RG - Part-time Assistant or DMS Lab
Assistant (2010-2013) - Person needed to
assist in the DMS Lab with filing students
records, grading exams, computing clinical
hours, assisting patients, compiling program
data for distribution, answering incoming
calls helping program coordinator maintain
an easy flow lab environment assisting
03/05/2012 6:45 PM
Measure:
Have plans and funds to start moving the
DMS lab by Summer 2010.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Have a larger DMS Lab by Fall 2013.
Baseline: Fall, 2010.
Results
Action & Follow-Up
12/06/2011 - Move this plan to 2012
Progress:
Unsatisfactory
Action Plan Status:
2 - Action Plan Documented
12/06/2011 - Did not accomplish this
plan need to move it to 2012-2013
12/06/2011 - Move to 2012
Progress:
Unsatisfactory
Action Plan Status:
1 - Action Plan Needed
12/06/2011 - Need to move plan to
academic year 2012-2013.
Task Name:
Move DMS Lab
Task Description:
To move the DMS lab to another area in the
health building at 1001 El Paso Street or
increase the sq. feet area in the lab in H158
by adding H157 to the DMS lab area.
Budget Impact:
Additional/New Funding Required
Projected Cost:
5000.0000
Measure:
Hire a part-time assistant by Fall 2011.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Hire a part-time assistant by Fall 2011.
Baseline: Fall 2010.
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Page 238 of 717
Objectives
students with maintenance of their paper
trail, maintain post graduate survey records
& all other things that may be required to
assist the students, coordinator or DMS
faculty.
Planning Year(s):
2010 - 2011
2011 - 2012
2012 - 2013
Actual Completion Date:
03/09/2010
Objective Status:
In Progress
Budget Account Number:
11000-55130
Person(s) Responsible:
Nora Balderas
Planning - Diagnostic Medical Sonography RG - Purchase an Ultrasound Machine and
Add a Scanning Station to the DMS Lab
(2010-2011) - The outpatient waiting list is
over 2 months and turning patient away.
Purchasing an ultrasound machine and
adding a scanning station to the DMS lab
will allow the students more hands on
practice and increase the volume of an
excellent community service.
Planning Year(s):
2010 - 2011
Expected Completion Date:
12/03/2010
Actual Completion Date:
04/18/2011
Objective Status:
Met
Budget Account Number:
11000-55130
Person(s) Responsible:
Nora Balderas
03/05/2012 6:45 PM
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
12/06/2011 - Plan met received the ultrasound
machine on April 18, 2011
Progress:
Satisfactory
Action Plan Status:
1 - Action Plan Needed
12/06/2011 - The new ultrasound
machine needs to have an isolated
outlet. The DMS lab needs to
upgrade the electrical in the lab to
prevent blowing of the circuit
breakers which in turn will damage
these machines.
Task Name:
Hire a Person
Task Description:
Hire a person for Fall 2011, annual costs per
position @ nine dollars hour per week = a
total Cost of $9,000.00.
Budget Impact:
Additional/New Funding Required
Projected Cost:
9000.0000
Measure:
Purchase an ultrasound machine by Fall
2011.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Buy an ultrasound machine by Fall 2011.
Baseline: Spring 2010 acquire different
quotes from companies that will give
educational discounts.
Task Name:
Purchase an Ultrasound Machine
Task Description:
Purchase an ultrasound machine and
increase DMS lab stations by adding more
sq. ft.
Budget Impact:
Additional/New Funding Required
Projected Cost:
67000.0000
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Measures & Standards and Baselines /
Strategies
Planning - Diagnostic Medical Sonography - Measure:
RG - Purchase Modular Desks
Purchase new modular workstations by Fall
Workstations for the DMS Lab (2010-2011) 2011.
- The DMS lab is in desperate need to
Data Source for Measure:
replace the old broken desks with new
Department/Area Report
modular workstations. The old desks are
Standard and Baseline:
used as student evaluation desk, work
Buy new modular workstations by Fall 2011.
areas, & a reception work area.
Baseline: Acquire different quotes from
several companies.
Planning Year(s):
2010 - 2011
Task Name:
Actual Completion Date:
Brown Interior Solutions
03/09/2010
Task Description:
Objective Status:
Contact Brown Interior Solutions for modular
Withdrawn
office furniture for a floor plan that will fit the
Budget Account Number:
area in the DMS lab.
11000-55130
Budget Impact:
Person(s) Responsible:
Additional/New Funding Required
Nora Balderas
Projected Cost:
4500.0000
Objectives
Planning - Diagnostic Medical Sonography RG - Increase DMS Lab Space (2011-2012)
- DMS Program has outgrown the lab
space. The students are already split into
multiple lab days & have to wait to scan
patients. The outpatient waiting list is over 2
months and turning patients away.
Increasing the lab space from 987 sq. feet
to approx. 2828 sq. feet will allow at least 2
or 3 more scanning stations increasing
students hands on practice & still provide an
excellent community service.
Planning Year(s):
2011 - 2012
Actual Completion Date:
03/09/2010
Objective Status:
New
Budget Account Number:
03/05/2012 6:45 PM
Results
Action & Follow-Up
12/06/2011 - Delete this plan as of 12/06/2011
Progress:
Unsatisfactory
Action Plan Status:
0 - No Action Plan Necessary
Measure:
Have plans and funds to start moving the
DMS lab by Summer 2010.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Have a larger DMS Lab by Fall 2013.
Baseline: Fall, 2010.
Task Name:
Move DMS Lab
Task Description:
To move the DMS lab to another area in the
health building at 1001 El Paso Street or
increase the sq. feet area in the lab in H158
by adding H157 to the DMS lab area.
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Objectives
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
11000-55130
Person(s) Responsible:
Nora Balderas
Planning - Diagnostic Medical Sonography RG - Part-time Assistant or DMS Lab
Assistant (2011-2012) - Person needed to
assist in the DMS Lab with filing students
records, grading exams, computing clinical
hours, assisting patients, compiling program
data for distribution, answering incoming
calls, helping program coordinator maintain
an easy flow lab environment, assisting
students with maintenance of their paper
trail, maintain post graduate survey records
& all other things that may be required to
assist the students, coordinator or DMS
faculty.
Planning Year(s):
2011 - 2012
Measure:
Hire a part-time assistant by Fall 2011.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Hire a part-time assistant by Fall 2011.
Baseline: Fall 2010.
Task Name:
Hire a Person
Task Description:
Hire a person for Fall 2011, annual costs per
position @ nine dollars hour per week = a
total Cost of $9,000.00.
Actual Completion Date:
03/09/2010
Objective Status:
New
Budget Account Number:
11000-55130
Person(s) Responsible:
Nora Balderas
Planning - Diagnostic Medical Sonography RG - Increase DMS Lab Space (2012-2013)
- DMS Program has out grown the lab
space. The students are already split into
multiple lab days & have to wait to scan
patients. The outpatient waiting list is over 2
months and turning patients away.
Increasing the lab space from 987 sq. feet
to approx. 2828 sq. feet will allow at least 2
or 3 more scanning stations increasing
students hands ?on practice & still provide
03/05/2012 6:45 PM
Measure:
Have plans and funds to start moving the
DMS lab by Summer 2010.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Have a larger DMS Lab by Fall 2013.
Baseline: Fall, 2010.
Task Name:
Move DMS Lab
Task Description:
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Page 241 of 717
Objectives
an excellent community service.
Planning Year(s):
2012 - 2013
Actual Completion Date:
03/09/2010
Objective Status:
New
Budget Account Number:
11000-55130
Person(s) Responsible:
Nora Balderas
Planning - Diagnostic Medical Sonography RG - Part-time Assistant/Lab Assistant
(2012-2013) - Person needed to assist in
the DMSO lab with filing students records,
grading exams, commuting clinical hours,
assisting patients, compling program data
for distribution, answering incoming calls,
helping program coordinator maintain an
easy flow lab environment, assisting
students with maintenance of their paper
trail, helping maintain post graduate survey
records and all other things that may be
required to assist the students, coordinator
or DMS faculy.
Planning Year(s):
2012 - 2013
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
To move the DMS lab to another area in the
health building at 1001 El Paso Street or
increase the sq. feet area in the lab in H158
by adding H157 to the DMS lab area.
Measure:
Hire a part-time assistant/lab assistant by
Fall 2010.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
No Standard. No baseline.
Task Name:
Hire a Person
Task Description:
Hire a person for the fall 2010, annual costs
per position @ nine dollars an hour 19 hours
per week, 52 weeks= a total Cost of
$9000.00
Actual Completion Date:
04/06/2009
Objective Status:
New
Budget Account Number:
11000-55130
Person(s) Responsible:
Nora Balderas
Planning - Digital Video Production - VV Articulation with New Mexico State
University (2009 - 2010). - To be able to
establish the transferability from EPCC to
03/05/2012 6:45 PM
Measure:
To initiate the articulation in September,
2009.
Data Source for Measure:
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Page 242 of 717
Objectives
NMSU.
Planning Year(s):
2009 - 2010
Actual Completion Date:
05/14/2009
Objective Status:
New
Budget Account Number:
11000-55422
Person(s) Responsible:
Albert Mijares
Planning - Distance Education - Distance
Education Program Support (2010-2011) Improve student retention in Distance
Education courses.
Planning Year(s):
2010 - 2011
Actual Completion Date:
03/12/2010
Objective Status:
In Progress
Budget Account Number:
11000-52113
Person(s) Responsible:
Bob Jones
Measures & Standards and Baselines /
Strategies
Department/Area Report
Standard and Baseline:
To complete by the end of Fall, 2009.
Baseline: There is no articulation in place
with New Mexico State University.
Results
Action & Follow-Up
Task Name:
Articulation Committee at EPCC
Task Description:
To contact the Articulation Committee at
EPCC. Contact the Director of Creative
Media Institute and also, contact the
Individualize Study department for the
Bachelorette Degree.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Measure:
Increase the number of students who
complete distance education courses.
Data Source for Measure:
Student Related Data
(Tracking/Performance)
Standard and Baseline:
Improve student retention in distance
education courses by 10%. Baseline:
Distance Education Student Retention Data
for Academic Year 2008/2009 provided by
Institutional Research. A baseline is
available to measure retention and identify
improvement.
12/13/2011 - These measurements reflect a
subset of EPCC course offerings and are intended
to be used to be one of the factors used to guide
planning for improving online course completion.
Comparison of student course completion of on
campus and online courses offered in:
2008/2009
On Campus 77.88%
Online 65.41 %
2009/2010
On Campus 81.92%
Online 69.00%
The comparison is not an exact match due to
different course offerings and the number of
courses offered betweeen 2008/2009 and
2009/2010. Although the desired increase in
online completers of 10% was not met, the
increase in online completers shows improvement
03/05/2012 6:45 PM
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Page 243 of 717
Objectives
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
and indicates satisfactory progress for this time
period.
Progress:
Satisfactory
Action Plan Status:
0 - No Action Plan Necessary
Task Name:
Conduct Orientations
Task Description:
Conduct orientations for students enrolled in
online courses.
Budget Impact:
No Funding Needed
Task Name:
Increase Student Retention
Task Description:
Assist faculty in identifying "Best Practices"
to improve distance education instruction to
increase student retention.
Budget Impact:
No Funding Needed
Task Name:
Online Course Development
Task Description:
Assist faculty in online course development
with the Curriculum Office.
Budget Impact:
No Funding Needed
Task Name:
Online Tutorials
Task Description:
Create "How To" online tutorials for online
students.
Budget Impact:
No Funding Needed
Task Name:
Student Program Survey
Task Description:
Conduct an end-of term student program
03/05/2012 6:45 PM
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Page 244 of 717
Objectives
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
survey to assess and improve the
effectiveness of support provided by the
Distance Education Office.
Budget Impact:
No Funding Needed
Task Name:
Student Retention Data
Task Description:
Student retention data provided to the
Instructional Leadership Team Annually.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Task Name:
Support Instructional Initiatives
Task Description:
Research, identify, evaluate, and deploy
software and technology to support
instructional initiatives to improve student
retention.
Budget Impact:
No Funding Needed
Planning - Distance Education - Distance
Education Program Support (2009-2010) Improve student retention in distance
education courses.
Planning Year(s):
2009 - 2010
Expected Completion Date:
11/24/2011
Objective Status:
Met
Budget Account Number:
11000-52113
Person(s) Responsible:
Robert Jones
03/05/2012 6:45 PM
Measure:
Increase the number of students who
complete distance education courses.
Data Source for Measure:
Student Related Data
(Tracking/Performance)
Standard and Baseline:
Improve student retention in distance
education courses by 10%. Baseline: Use
Student Retention Data provided by
Institutional Research to develop a baseline
to measure improvement.
11/23/2010 - Institutional Research has compiled
the data to develop a baseline to measure
improvement. The data is being prepared for
analysis. The results of the analysis will be
presented to the VP President of Instruction, the
Dean of Distance Education, and the Instructional
Leadership Team for review and discussion. The
current action stratagies will be adjusted and
revised based on the review with the Leadership
Team.
Identified stratagies were implemented.
Progress:
Satisfactory
Action Plan Status:
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Objectives
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
0 - No Action Plan Necessary
Task Name:
Curriculum Office
Task Description:
Assist faculty in online course development
with the Curriculum Office.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Task Name:
Identify Best Practices
Task Description:
Assist faculty in identifying "Best Practices"
to improve distance education instruction to
increase student retention.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Task Name:
Improve Student Retention
Task Description:
Research, identify, evaluate, and deploy
software and technology to support
instructional initiatives to improve student
retention.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Task Name:
On-Campus Voluntary Orientations
Task Description:
Conduct on-campus voluntary orientations
for students enrolled in online courses.
Budget Impact:
No Funding Needed
03/05/2012 6:45 PM
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Objectives
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
11/22/2010 - the acronym was established by the
diversity council. marketing and continuation of
plan of action for the dissemination throughout the
college is being presently done.
Progress:
Satisfactory
Action Plan Status:
1 - Action Plan Needed
11/22/2010 - work with diversity
council and marketing office
regarding the further implementation
of acro- SPIRIT OF DIVERSITY.
Projected Cost:
0.0000
Task Name:
Online Tutorials
Task Description:
Create "How To" online tutorials for online
students.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Task Name:
Student Program Survey
Task Description:
Conduct an end-of-term student program
survey to assess and improve the
effectiveness of support provided by the
Distance Education Office.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Planning - Diversity Programs - Enrich and
Continue to Strengthen EPCC Core Values
with EPCC SPIRIT (2009-2010) - Establish
a Diversity theme/motto. EPCC SPIRIT
acronym.
Planning Year(s):
2009 - 2010
Expected Completion Date:
08/31/2010
Objective Status:
Met
Budget Account Number:
11000-52500
Person(s) Responsible:
Olga Chavez
03/05/2012 6:45 PM
Measure:
Student, faculty, and staff familiarity with
EPCC SPIRIT within one year of launch.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
EPCC SPIRIT recieves full acceptance from
students, faculty, and staff. Baseline: No
current Diversity theme/motto is in place.
Task Name:
EPCC SPIRIT
Task Description:
Introduce and publish EPCC SPIRIT
acronym in all Diversity literature,
newsletters and media distributed to
students, staff, and faculty.
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Objectives
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
Budget Impact:
Additional/New Funding Required
Projected Cost:
2500.0000
Planning - Diversity Programs Heritage/Cultural Activity/Event Hosting
(2009-2010) - To increase heritage and
cultural awareness throughout the College
district and community.
Planning Year(s):
2009 - 2010
Expected Completion Date:
08/31/2010
Actual Completion Date:
08/31/2010
Objective Status:
Met
Budget Account Number:
11000-52500
Person(s) Responsible:
Olga Chavez
Measure:
Host two or more cultural activities/events
per academic year.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Become a primary contact/host for diversity
and cultural activities/events of the College.
Baseline: Currenlty, host Hispanic Heritage
Month celebrations.
Planning - Diversity Programs - Conduct
Diversity Workshops (2009-2010) - To
present practical information on diversity to
faculty, employees, and students to be used
in the classrooms and in the community.
Planning Year(s):
2009 - 2010
Expected Completion Date:
Measure:
Present one or more workshops per
semester.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Workshops become permanent during
faculty development, new employee
03/05/2012 6:45 PM
11/22/2010 - The Diversity Programs in
collaboration with several internal and external
entities completed several divesity activities that
were targeted for students, staff and the
community at large.
Progress:
Satisfactory
Action Plan Status:
0 - No Action Plan Necessary
Task Name:
Hispanic Heritage Month
Task Description:
Establish and host an annual Festival of
Nations and Women's Month events and
continue Hispanic Heritage month events for
students, staff, faculty, and the community.
New funds to be equally distributed: 5,000
for Hispanic Heritage Month (similar to Black
History Month), 5,000 for Women's History
Month and 5,000 for Festival of Nations.
Budget Impact:
Additional/New Funding Required
Projected Cost:
15000.0000
11/22/2010 - Conducted student success
workshops, faculty development orientations, and
diversity workshops that were offered throughout
the school year.
Progress:
Satisfactory
Action Plan Status:
0 - No Action Plan Necessary
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Objectives
08/31/2010
Actual Completion Date:
08/31/2010
Objective Status:
Met
Budget Account Number:
11000-52500
Person(s) Responsible:
Olga Chavez
Planning - Diversity Programs - Develop
Media Tools and Market Diversity (20092010) - Showcase events that have
transpired through the Diversity Program
and joint collaborations.
Planning Year(s):
2009 - 2010
Expected Completion Date:
08/31/2010
Actual Completion Date:
08/31/2010
Objective Status:
Met
Budget Account Number:
11000-52500
Person(s) Responsible:
Olga Chavez
03/05/2012 6:45 PM
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
orientation, and new student orientation.
Baseline: No diversity workshops are
currently offered.
Task Name:
Diversity Workshops
Task Description:
Introduce and cycle diversity workshops in
faculty development or faculty retreat, new
employee orientation, new student
orientation and/or staff development.
Budget Impact:
Additional/New Funding Required
Projected Cost:
2500.0000
Measure:
Develop two marketing tools: television
program and website.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
At least one form of marketing tool will be
presented each semester. Baseline: No
diversity tools currently available with the
exception of Hispanic Heritage website.
11/22/2010 - The Diversity Programs has
developed several booklets, a website, television
materials to display and inform the public about
various issues of diversity.
Progress:
Satisfactory
Action Plan Status:
0 - No Action Plan Necessary
Task Name:
Introduce Diversity Programs
Task Description:
Introduce Diversity Programs to the
community and entire EPCC staff as the
place for discussing diversity issues. Hiring a
knowledgeable individual part-time (19-35
hours) to help maintain department publicity
focused on diversity and serve as a
marketing liaison. Part-time salary based on
half of "marketing specialist" compensation.
Budget Impact:
Additional/New Funding Required
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Objectives
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
Projected Cost:
13900.0000
Planning - Diversity Programs Memberships, Training and/or Conference
Attendance related to Diversity (2009-2010)
- To learn more from other institution
models/conferences about diversity training.
Planning Year(s):
2009 - 2010
Expected Completion Date:
08/31/2010
Actual Completion Date:
08/31/2010
Objective Status:
Met
Budget Account Number:
11000-52500
Person(s) Responsible:
Olga Chavez
Measure:
Provide information to workshops
mentioned.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Become extremely knowledgeable and a
leader for the Institution in the area of
diversity. Baseline: Currently, do not attend
due to low or unavailable funding.
Planning - Diversity Programs - Expansion
of Diversity (2010-2011) - To provide
clerical support needed in the expansion of
Diversity district wide and major activities.
Planning Year(s):
2010 - 2011
Expected Completion Date:
08/31/2011
Actual Completion Date:
08/31/2011
Objective Status:
Met
Measure:
To provide more activities each semester.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
To hire 2 FT Clerk III for office support and
development of documentation. Baseline:
Current staff consists of 1 FT admin. Asst.
and 2 temps from the Ysleta del Sur Pueblo
WIA program.
03/05/2012 6:45 PM
11/22/2010 - There has been a dialogue and
meetings held with the Diversity Council
composed of a variety of member of the
community and college who bring a wealth of
knowledge regarding diversity. These individuals
meet regularly to discuss a variety of ideas and
projects. Additionally, I have attended a
conference to discuss diversity issues and training
that we are considering and those workshop which
have been provided to our institution.
Progress:
Satisfactory
Action Plan Status:
0 - No Action Plan Necessary
Task Name:
Development of a Newsletter
Task Description:
Develop a newsletter which shares such
pertinent information.
Budget Impact:
Additional/New Funding Required
Projected Cost:
2500.0000
08/31/2011 - Hired 1 part-time Clerk III and 2 parttime YDSP temporary office clerks to assist
through the end of the fiscal year.
Progress:
Satisfactory
Action Plan Status:
0 - No Action Plan Necessary
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Objectives
Budget Account Number:
11000-52500
Person(s) Responsible:
Olga Chavez
Measures & Standards and Baselines /
Strategies
Action & Follow-Up
Task Name:
Hiring
Task Description:
Hiring of two individuals to produce and
disseminate necessary paperwork for
various meetings, activities, projects in
support of district wide Diversity.
Budget Impact:
Additional/New Funding Required
Projected Cost:
36935.0000
Planning - Diversity Programs - Promote
Diversity (2010-2011) - To promote the
concept of Diversity among all facets of the
College community.
Planning Year(s):
2010 - 2011
Expected Completion Date:
08/31/2011
Actual Completion Date:
08/31/2011
Objective Status:
Met
Budget Account Number:
11000-52500
Person(s) Responsible:
Olga Chavez
Measure:
To develop a document that reflects all the
activities, projects, functions and meetings
presented to the College and community.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
One activity/project monthly. Baseline:
Currently provide 1-2 major activities per
semester.
Planning - Diversity Programs Heritage/Cultural Activity/Event Hosting
Measure:
Host two or more cultural activities/events
03/05/2012 6:45 PM
Results
08/31/2011 - Staffing increase-despite temporaryfacilitated doubling projects planned and
completed per semester. A facebook page was
created to reach the online audience. A Diversity
Diary was created to document and promote all
activities at campus activities in which the
department participates in or hosts. Action plan in
progress; Diversity Council to reconvene and
finalize plan.
Progress:
Satisfactory
Action Plan Status:
1 - Action Plan Needed
Task Name:
Plan of Action
Task Description:
To follow the plan of action that has been
developed; and to adhere to
recommendations presented by the Diversity
Council.
Budget Impact:
Additional/New Funding Required
Projected Cost:
5000.0000
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Objectives
(2011-2012) - Continue to increase cultural
awareness and tolerance throughout the
College district and community.
Planning Year(s):
2011 - 2012
Expected Completion Date:
08/31/2012
Objective Status:
New
Budget Account Number:
11000-52500
Person(s) Responsible:
Olga Chavez
Planning - Diversity Programs - Enrich and
Continue to Strengthen EPCC Core Values
with EPCC SPIRIT of Diversity (2011-2012)
- Continue to brand the Diversity
theme/motto (acronym).
Planning Year(s):
2011 - 2012
Expected Completion Date:
08/31/2012
Objective Status:
New
03/05/2012 6:45 PM
Measures & Standards and Baselines /
Results
Strategies
per academic year.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Become a primary contact/host for diversity
and cultural activities/events of the College.
Baseline: Currently, host Hispanic Heritage
Month and Women's History celebrations.
Action & Follow-Up
Task Name:
Festival of Nations, Hispanic Heritage
Month, Women's History
Task Description:
Establish and host an annual Festival of
Nations. Continue hosting Hispanic Heritage
month and Women's History events for
students, staff, faculty, and the community.
Budget Impact:
Additional/New Funding Required
Projected Cost:
15000.0000
Funding Justification:
Internal resources are limited. Funding is
also acquired via external sponsorships
which are becoming limited. New funds to
be distributed: 5,000 for Hispanic Heritage
Month (similar to Black History Month),
3,000 for Women's History Month and 7,000
for Festival of Nations.
Measure:
Student, faculty, and staff familiarity with
EPCC SPIRIT of Diversity.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
EPCC SPIRIT receives full acceptance from
students, faculty, and staff. Baseline:
Diversity motto and logo are in place.
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Objectives
Budget Account Number:
11000-52500
Person(s) Responsible:
Olga Chavez
Measures & Standards and Baselines /
Strategies
Action & Follow-Up
Task Name:
EPCC SPIRIT
Task Description:
Continue to publish EPCC SPIRIT of
Diversity in all Diversity literature,
newsletters and printed/online media
distributed to students, staff, and faculty.
Budget Impact:
Rollover/Maintain Current Funding
Planning - Diversity Programs - Conduct
Diversity Workshops (2011-2012) Continue to present practical information on
diversity to faculty, employees, and
students to be used in the classrooms and
in the community.
Planning Year(s):
2011 - 2012
Expected Completion Date:
08/31/2012
Objective Status:
New
Budget Account Number:
11000-52500
Person(s) Responsible:
Olga Chavez
Measure:
Present one or more workshops per
semester.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Establish workshop permanency during
faculty development week, new employee
orientations, and Student Success sessions.
Baseline: Diversity workshops are currently
offered at NEO and Student Success.
Planning - Diversity Programs - Develop
Another Media Tool and Continue
Marketing Diversity (2011-2012) - Continue
to showcase events that have transpired
through the Diversity Programs and joint
collaborations with internal and external
organizations.
Measure:
Develop one additional marketing tool:
television program.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Establish a new marketing tool. Baseline:
Tools currently available are the Diversity
03/05/2012 6:45 PM
Results
Task Name:
Diversity Workshops
Task Description:
Reintroduce and cycle diversity workshops in
faculty development, and continue new
employee orientations and student success
sessions.
Budget Impact:
Rollover/Maintain Current Funding
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Objectives
Measures & Standards and Baselines /
Strategies
Planning Year(s):
2011 - 2012
Expected Completion Date:
08/31/2012
Objective Status:
New
Budget Account Number:
11000-52500
Person(s) Responsible:
Olga Chavez
and Hispanic Heritage College webpages
and the Diversity Facebook page.
Planning - Diversity Programs Memberships, Training and/or Conference
Attendance related to Diversity (2011-2012)
- Continue to learn more from other
institutional models/conferences about
diversity training.
Planning Year(s):
2011 - 2012
Expected Completion Date:
08/31/2012
Objective Status:
New
Budget Account Number:
11000-52500
Person(s) Responsible:
Olga Chavez
Measure:
Provide information to workshops
mentioned.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Become extremely knowledgeable and a
leader for the Institution in the area of
diversity. Baseline: Currently, do not attend
due to low or unavailable funding.
03/05/2012 6:45 PM
Results
Action & Follow-Up
Task Name:
Brand Diversity Programs
Task Description:
Continue to brand Diversity Programs to the
community and entire EPCC staff as the
place for discussing diversity issues in all
marketing: display, websites, Facebook,
fliers, emails, programs, etc.
Budget Impact:
Rollover/Maintain Current Funding
Task Name:
Development of a Newsletter
Task Description:
Develop a newsletter which shares such
pertinent information.
Budget Impact:
Additional/New Funding Required
Projected Cost:
1200.0000
Funding Justification:
Additional funding needed for travel within
Texas to attend one Conference and collect
information/resources for newsletter;
inclusive: registration fees, airfare, hotel,
and other.
Generated by TracDat a product of Nuventive.
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Objectives
Measures & Standards and Baselines /
Strategies
Planning - Diversity Programs - Promote
Diversity (2011-2012) - Continue to promote
the concept of Diversity among all facets of
the College community.
Planning Year(s):
2011 - 2012
Expected Completion Date:
08/31/2012
Objective Status:
New
Budget Account Number:
11000-52500
Person(s) Responsible:
Olga Chavez
Measure:
Evaluate results of Diversity Survey which
reflects staff/student knowledge and feelings
on Diversity's presence at the College.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Make survey available year round. Baseline:
Currently open survey during the Spring
semester only.
Planning - Diversity Programs - Expansion
of Diversity (2011-2012) - Provide clerical
support needed in the expansion of
Diversity district wide and major activities.
Planning Year(s):
2011 - 2012
Expected Completion Date:
08/31/2012
Objective Status:
New
Budget Account Number:
11000-52500
Person(s) Responsible:
Olga Chavez
Measure:
To provide added and more notable
activities each semester.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
To hire 2 FT Clerk III for office support and
development of documentation. Baseline:
Current staff consists of 1 FT Admin. Asst., 1
PT Work Study, and temporary, PT
placements (1-3) from the Ysleta del Sur
Pueblo WIA program per semester.
03/05/2012 6:45 PM
Results
Action & Follow-Up
Task Name:
Plan of Action
Task Description:
To follow the plan of action that has been
developed resulting from recommendations
presented by the Diversity Council and
previous and current Diversity survey results.
Budget Impact:
Rollover/Maintain Current Funding
Task Name:
Hiring
Task Description:
Hiring of two individuals to produce and
disseminate necessary paperwork and
manpower for various meetings, activities,
Generated by TracDat a product of Nuventive.
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Objectives
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
projects in support of district wide Diversity.
Individuals must be knowledgeable to help
maintain department publicity and to serve
as diversity liaisons.
Budget Impact:
Additional/New Funding Required
Projected Cost:
42142.0000
Funding Justification:
Two, new Classified "C" positions. Seeking
individuals with sufficient skills and
knowledge to perform duties requested
successfully.
Planning - Drafting and Design - VV Drafting Enrollment (2009-2010). - To
increase enrollment in the Drafting
discipline.
Planning Year(s):
2009 - 2010
Actual Completion Date:
03/03/2009
Objective Status:
New
Budget Account Number:
11000-55390
Person(s) Responsible:
Bobby Ortega
Measure:
Enrollment for the Drafting discipline will be
tallied May 2010.
Data Source for Measure:
Enrollment Data
Standard and Baseline:
Enrollment for the Drafting discipline will
increase by 5%. Baseline: Enrollment in the
Drafting discipline for the 2008-2009
academic year was--students.
Task Name:
New Faculty Coordinator
Task Description:
The new faculty coordinator will develop a
new plan designed to promote the Drafting
discipline. That planwill include promoting
the Drafting discipline at the high school
level as well as promoting the program
through brochures, newpaper articles. etc.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Planning - Drafting and Design - VV 03/05/2012 6:45 PM
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Objectives
Increase Enrollment (2010-2011). - To
increase student enrollment in the Drafting
discipline.
Planning Year(s):
2010 - 2011
Actual Completion Date:
03/10/2010
Objective Status:
Not Met
Budget Account Number:
11000-55390
Person(s) Responsible:
Bobby Ortega
Measures & Standards and Baselines /
Strategies
Measure:
Student enrollment in drafting classes will be
tallied for 2010-2011 Academic Year.
Data Source for Measure:
Student Related Data
(Tracking/Performance)
Standard and Baseline:
Student enrollment in drafting classes will
increase by 10% for the 2010-2011
Academic Year. Baseline: Student
enrollment for the 2009-2010 academic year
was 165 students in the drafting discipline.
Measure:
Student enrollment in drafting classes will be
tallied for 2010-2011 Academic Year.
Data Source for Measure:
Student Related Data
(Tracking/Performance)
Standard and Baseline:
Student enrollment in drafting classes will
increase by 10% for the 2010-2011
Academic Year. Baseline: Student
enrollment for the 2009-2010 academic year
was 165 students in the drafting discipline.
Results
Action & Follow-Up
02/13/2012 - Enrollment was not increased
Progress:
Unsatisfactory
Action Plan Status:
1 - Action Plan Needed
02/13/2012 - Plan for 2011-12 will
be set up
Task Name:
Advertisement
Task Description:
A strong advertisement program will be set
up to recruit more students into the drafting
discipline (i.e. billboards, articles, etc.)
Budget Impact:
Additional/New Funding Required
Projected Cost:
500.0000
Planning - Drafting and Design - VV Increase Enrollment (2011-2012) - Increase
enrollment 2012
03/05/2012 6:45 PM
Measure:
Student enrollment in drafting classes will be
tallied for 2011-2012 Academic Year.
Data Source for Measure:
Student Related Data
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Objectives
Planning Year(s):
2011 - 2012
Expected Completion Date:
08/31/2012
Objective Status:
New
Budget Account Number:
11000
Person(s) Responsible:
Juan Luna
Planning - Dual Credit Programs - Dual
Credit Procedure (2010-2011) - Review and
update the existing procedure ( 6.00.01.30
High School Dual Credit Program
Requirements)
Planning Year(s):
2010 - 2011
Actual Completion Date:
10/18/2010
Objective Status:
Met
Budget Account Number:
11000-12012
Person(s) Responsible:
Martina Arriaga
03/05/2012 6:45 PM
Measures & Standards and Baselines /
Results
Strategies
(Tracking/Performance)
Standard and Baseline:
Student enrollment in drafting classes will
increase by 10% for the 2011-2012
Academic Year. Baseline: Student
enrollment for the 2009-2010 academic year
was 165 students in the drafting discipline.
Action & Follow-Up
Task Name:
Advertisement Program
Task Description:
A strong advertisement program will be set
up to recruit more students into the drafting
discipline.
Budget Impact:
No Funding Needed
Measure:
Have committee members and major
players review/revise the procedure and
work on a final draft.
Data Source for Measure:
Committee Recommendation
Standard and Baseline:
Have a working procedure that can be
shared with ISD's/private institutions
participating. Procedure has not been
reviewed/revised since 2007.
10/18/2010 - The Dual Credit Standing Committee 04/20/2011 - The procedure will
reviewed and revised the Procedure. The
need to be revisited and finalized in
Procedure was submitted for review and approved 2011.
by Cabinet members as a working draft.
Progress:
Satisfactory
Action Plan Status:
1 - Action Plan Needed
Task Name:
Annual Review
Task Description:
Have the DC Standing Committee review the
working draft procedure and finalize.
Budget Impact:
No Funding Needed
Funding Justification:
Not applicable
Task Name:
Review Dual Credit Procedure
Task Description:
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Objectives
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
06/30/2011 - Meetings have been effective and as
a result EPCC DC/ECHS has improved
communications with the high schools participating
in Dual Credit. Stronger partnerships exist.
Meetings were held with EPISD (3/28/11); CISD
(6/7/11); SISD (5/2/11) and YISD 5/25/11) to
present Fall Calendar.
Progress:
Satisfactory
Action Plan Status:
1 - Action Plan Needed
04/20/2011 - Continue holding
meetings with the District
representatives and with the high
schools.
Convene with EPCC Dual Credit Committee
and departments directly involved with dual
credit to review the final draft procedure
before submitting for approval.
Budget Impact:
No Funding Needed
Planning - Dual Credit Programs - Schedule
Meetings with Dual Credit Representatives
from ISDs (2010-2011) - Schedule and
meet with ISD representatives and their
high school dual credit contacts to review
processes, forms and answer questions and
improve working relationships/partnerships
and communication.
Planning Year(s):
2010 - 2011
Objective Status:
In Progress
Budget Account Number:
11000-12012
Person(s) Responsible:
Martina M. Arriaga, Griselda Hermosillo
Measure:
Meetings will be held at least twice a year
and the information shared with the district
reps will be shared with the high schools.
As a result, the processing of forms will be
smoother and lines of communication open.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Meetings have been scheduled with EPISD,
CISD, SISD YISD representatives. A
meeting with all EPISD high schools was
held in March 2011. Information was
presented by the District Representative and
EPCC representatives were available to
answer questions.
Meetings with high school representatives
from YISD, SISD and CISD have been
tentatively scheduled.
Task Name:
Meetings Held Prior to Each Semester to
Create Calendar Guide
Task Description:
Hold meetings with the Dual Credit District
Representative to review processes,
changes, and finalize semester calendar
guide by district. Once the calendar is
finalized, hold meetings with the individual
high schools from each district with their
District Representative giving the
presentation. Have EPCC representatives
present to answer questions.
03/05/2012 6:45 PM
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Objectives
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
Budget Impact:
No Funding Needed
Task Name:
Met with EPISD
Task Description:
All forms were reviewed along with a
calendar guide for Spring 2011. All G&Is
and one counselor were present.
Budget Impact:
No Funding Needed
Planning - Dual Credit Programs - Meetings
with Dual Credit/Early College High School
staff (2010-2011) - Hold weekly meetings
with DC/ECHS staff to improve external and
internal communications. Focus on
communication, trust, and close working
relationship building.
Planning Year(s):
2010 - 2011
Objective Status:
Met
Budget Account Number:
11000-12012
Person(s) Responsible:
Martina Arriaga
Planning - Dual Credit Programs - Dual
Credit Handbook (2010-2011) - To update
the Dual Credit Handbook
03/05/2012 6:45 PM
Measure:
Have open lines of communication with staff
during meetings. Ask members to share
their thoughts about the program,
processes, provide feedback,share ideas.
Data Source for Measure:
Unit Review
Standard and Baseline:
Staff will feel comfortable sharing ideas,
concerns, and part of a team. Currently, staff
was recently transferred from
Admissions/Registrar to DC/ECHS. New
changes may be harder to adapt to for staff
is new to Dual Credit.
06/30/2011 - Our communication with the ECHS
has been established.
Progress:
Satisfactory
Action Plan Status:
1 - Action Plan Needed
Task Name:
Meet with staff weekly
Task Description:
Weekly meetings will allow staff to share
information, ideas, concerns with all present.
Keeping notes of the meetings will also help
the office stay on track and/or go back to
revisit any repeat concerns/pending issues.
Budget Impact:
No Funding Needed
Measure:
Provide each department with their section
of the handbook for their review and update
12/31/2010 - The Dual Credit Handbook has been
reviewed, updated and posted on DC webpage. A
portion of the handbook is still under construction.
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Objectives
Measures & Standards and Baselines /
Strategies
Planning Year(s):
2010 - 2011
Expected Completion Date:
05/11/2011
Objective Status:
In Progress
Budget Account Number:
11000 12012
Person(s) Responsible:
Martina M. Arriaga
assigning deadlines.
Data Source for Measure:
Unit Review
Standard and Baseline:
The Dual Credit Handbook has not been
reviewed since 2007. All but 2 sections have
been submitted.
Planning - Dual Credit Programs Student/Parent Handbook (2010-2011) Review and update the Student/Parent
Handbook
Planning Year(s):
2010 - 2011
Measure:
Have departments review and provide
updates.
Data Source for Measure:
Unit Review
Standard and Baseline:
Update the Student/Parent Handbook to use
at New Student Orientations
Student/Parent Handbook had not been
reviewed since 2007
Actual Completion Date:
11/12/2010
Objective Status:
Met
Budget Account Number:
11000 12012
Person(s) Responsible:
Martina M. Arriaga
03/05/2012 6:45 PM
Results
Action & Follow-Up
Progress:
Satisfactory
Action Plan Status:
1 - Action Plan Needed
Task Name:
Pending DC Handbook Sections
Task Description:
Follow up with the departments who have
not submitted their section weekly.
Budget Impact:
No Funding Needed
04/20/2011 - Improved communication between
EPCC and ISDs and high schools.
Stronger partnerships between EPCC and ISDs
Progress:
Satisfactory
Action Plan Status:
1 - Action Plan Needed
04/20/2011 - Continue to meet with
the districts and high schools at
least twice a year to review
processes, forms and share any
new information.
04/20/2011 - The Dual Credit Handbook is very
close to being updated. Missing 2 sections that
should be submitting updates by the end of April
2011.
Progress:
Unsatisfactory
Action Plan Status:
3 - Follow-Up Documented
11/30/2010 - Student/Parent Handbook was
completed and is distributed at New Student
Orientations.
Progress:
Satisfactory
Action Plan Status:
1 - Action Plan Needed
11/01/2010 - The Student/Parent Handbook was
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Objectives
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
reviewed and updated. Copies have been printed
and provided to students at New Student
Orientations.
Progress:
Satisfactory
Action Plan Status:
1 - Action Plan Needed
07/01/2011 - Review on a yearly
basis.
04/13/2011 - Printed 3,000 brochures at $400.
Recruitment is requesting 5,000
Progress:
Satisfactory
Action Plan Status:
1 - Action Plan Needed
10/28/2011 - May need to order
additional brochures this year. Will
need to review and update the
brochure at least once a year.
Task Name:
Department Review and Update
Task Description:
Provide departments with their section of the
Student/Parent Handbok for review
Budget Impact:
No Funding Needed
Funding Justification:
Copies printed were covered by the
Curriculum Office
Planning - Dual Credit Programs - Create a
Dual Credit Brochure (2010-2011) Replace a one page flyer with the new
Brochure
Planning Year(s):
2010 - 2011
Expected Completion Date:
03/03/2011
Objective Status:
Met
Budget Account Number:
11000 12012
Person(s) Responsible:
Martina M. Arriaga
Measure:
The DC Brochure was shared with
interested parties for information updates,
feedback and input.
Data Source for Measure:
Unit Review
Standard and Baseline:
Use the Brochure to recruit and promote
Dual Credit
An outdated flyer had been used
11/30/2010 - The DC Brochure was completed
and is distributed at high school presentations,
high school parent nights and community events.
Progress:
Satisfactory
Action Plan Status:
1 - Action Plan Needed
Task Name:
Distribution of Dual Credit Brochure
Task Description:
Distribute the DC Brochure at High School
Night, College Week, Parent Night, during
opportunities presented for promotional
purposes
03/05/2012 6:45 PM
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Objectives
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
04/15/2011 - All Dual Credit Partnership
Agreements were signed with the exception of
EPISD (pending EPISD District Board approval)
EPISD signed on Dual Credit Partnership
Agreement on 4/12/11
Progress:
Satisfactory
Action Plan Status:
1 - Action Plan Needed
04/12/2011 - Follow up at the end of
April 2011 with EPISD district
representative.
Agreements will be updated every 3
years.
EPISD signed agreement on
4/12/11
Budget Impact:
Rollover/Maintain Current Funding
Funding Justification:
As the program grows and printing costs
increase, it is possible that additional
funding may be necessary
Planning - Dual Credit Programs - Review
and Update Dual Credit Agreements (20102011) - Update the agreements with all Dual
Credit participating districts / private and
parrochial high schools
Planning Year(s):
2010 - 2011
Expected Completion Date:
08/31/2010
Actual Completion Date:
09/13/2010
Objective Status:
Met
Budget Account Number:
11000 12012
Person(s) Responsible:
Martina M. Arriaga
Measure:
Obtain signature from the district
superintendent and/or high school
administrator. Dual Credit Partnership
Agreements were delivered to each district
and/or high school administrator.
Data Source for Measure:
Unit Review
Standard and Baseline:
Update 5 - 9 year old Dual Credit
Agreements that had not been revised since
their date of origin.
All but 1 has been signed pending district
board approval. We have been informed
that the agreement will be signed by May
2011.
Planning - Dual Credit Programs - Cords
and Certificates for Graduating Seniors
(2010-2011) - Provide cords and certificates
to all seniors who meet the requirement
Measure:
Reports were run and sent to each HS
listing the names of students who met the
requirements set by the DC Standing
Committee
03/05/2012 6:45 PM
Task Name:
Update Agreements and obtain signatures
Task Description:
A draft agreement was presented to the
larger school districts (EPISD, SISD, YISD),
VP-Student Services and VP-Instruction for
review. Agreements were finalized
accordingly.
Budget Impact:
No Funding Needed
06/30/2011 - Cords and Certificates were
delivered to high schools.
Progress:
Satisfactory
Action Plan Status:
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Objectives
Measures & Standards and Baselines /
Strategies
Planning Year(s):
2010 - 2011
Expected Completion Date:
05/27/2011
Actual Completion Date:
05/27/2011
Objective Status:
Met
Budget Account Number:
11000 12012
Person(s) Responsible:
Martina M. Arriaga
Data Source for Measure:
Committee Recommendation
Standard and Baseline:
Cords and Certificates issued to students
with a 2.0 gpa and at least 6 credits
completed as of Fall 2010.
Certificates only for students with a 2.0 and
less than 6 credits completed as of Fall
2010.
Planning - Economics - NW - Improve
Retention, Graduation and Completion
Rates (2009 - 2010). - 1.3 recruit and retain
quality faculty; 1.5 provide and support
innovative technologies.
Planning Year(s):
2009 - 2010
Measure:
1.3 work with adjunct faculty to maintain
high standards and quality.
Data Source for Measure:
Program Review Data
Standard and Baseline:
1.5 promote variety of instructional
deliveries. Baseline: Increased student
enrollment and increased participation.
Actual Completion Date:
03/05/2009
Objective Status:
New
Budget Account Number:
03/05/2012 6:45 PM
Results
Action & Follow-Up
1 - Action Plan Needed
Task Name:
Reports for HS
Task Description:
In April the DC office will request a report to
identify all high school seniors expected to
graduate in May who will receive a certificate
only OR a certificate and a cord. The report
will be sent to each HS for review and
information.
Budget Impact:
Additional/New Funding Required
Projected Cost:
8000.0000
Funding Justification:
Monies have been transferred from the
President's account for the purchase of
cords and certificates.
Task Name:
More Technologies
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Objectives
11000-55308
Person(s) Responsible:
Debbie Luna
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
Task Description:
Hire new faculty and get more technologies.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Planning - Economics - NW - Improve
Retention, Graduation and Completion
Rates (2012 - 2013)._2 - 1.3 recruit and
retain quality faculty; 1.5 provide and
support innovative technologies.
Planning Year(s):
2012 - 2013
Expected Completion Date:
08/31/2013
Objective Status:
New
Budget Account Number:
1100055308
Person(s) Responsible:
Debbie Luna
Planning - Economics - NW - Online
Offerings (2012 - 2013). - To increase the
online offerings.
Planning Year(s):
2012 - 2013
Expected Completion Date:
08/31/2013
Objective Status:
In Progress
Budget Account Number:
11000-55308
Person(s) Responsible:
Debbie Luna
Planning - Economics - VV - Choices for
Measure:
Students (2009-2010) - Increase the options Increase the number of instructors with
available to students enrolled in online
blackboard certification to gain experience
03/05/2012 6:45 PM
05/11/2010 - Adjunct faculty completed
Blackboard Certification Training and has
delivered one online course.
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Objectives
sections of Economics.
Planning Year(s):
2009 - 2010
Actual Completion Date:
03/11/2009
Objective Status:
Met
Budget Account Number:
11000-55305
Person(s) Responsible:
Ed Chambless
Planning - Economics - VV - Diversity in
Department Course Offerings (2010-2011) Ensure students have choices in terms of
course offerings and instructional formats in
making course selections in economics.
Planning Year(s):
2010 - 2011
Actual Completion Date:
02/22/2010
Objective Status:
Met
Budget Account Number:
11000-55305
Person(s) Responsible:
Gail Shipley
03/05/2012 6:45 PM
Measures & Standards and Baselines /
Strategies
teaching Economics courses online.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Increase the number of instructors with
blackboard certification by two and with
teaching experience by one. Baseline:
Currently, we have two instructors with
experience and certification teaching
Economics in online fashion.
Results
Action & Follow-Up
Progress:
Satisfactory
Action Plan Status:
0 - No Action Plan Necessary
Task Name:
Mentor Faculty
Task Description:
Recruit and mentor adjunct faculty to
complete certification in blackboard platform.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Measure:
Schedule sections in Economics making use
of all formats (face to face smart
classrooms; online classes; mini-mester
sections; and hybrid sections) and all course
offerings.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
The use of at least one section of each
instructional format and the use of all
courses listed in the Economics department
during the 2010-2011 academic year.
Baseline: In terms of formats we have
offered all except for hybrid sections. In
terms of the Economics curriculum we have
offered all three courses, Issue, Macro, and
Micro.
10/03/2011 - Courses scheduled in Smart
Classrooms. Increase use of Smart Classrooms.
Encourage Hybrid Course Development.
District-Wide adoption of course delivery through
Textbook Publisher's online portal. Encourage
use of Textbook Publishers online assets.
Progress:
Satisfactory
Action Plan Status:
0 - No Action Plan Necessary
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Objectives
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
Task Name:
Recruit and Train
Task Description:
Recruit and train faculty to try new teaching
formats and to be able to teach more than
one course offering.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Planning - Economics - VV - Diversity in
Department Course Development (20112012) - Ensure students have choices in
terms of instructional formats in making
course selections in Economics.
Planning Year(s):
2011 - 2012
Objective Status:
New
Budget Account Number:
11000-55305
Person(s) Responsible:
Gail Shipley
Planning - Employee Relations - Records
Control Development and Implementation
(2009-2010) - 1) Review Government Code
203.041 on records management and
retention.
2) Determine retention periods for current
and future records.
03/05/2012 6:45 PM
Measure:
Schedule more smart classroom sections.
Develop hybrid courses for Valle Verde
Campus.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Add two more smart classroom sections to
schedule. Encourage development of one
hybrid section.
Valle Verde Campus offers all courses and
all formats except hybrid.
Task Name:
Recruit and train faculty to teach hybrid
courses.
Task Description:
Add hybrid course to Fall 2012.
Budget Impact:
No Funding Needed
Measure:
1) Records will be stored according to
guidelines established by the department,
pursuant to the Texas State Library and
Archives Commission guidelines.
Data Source for Measure:
Department/Area Report
12/17/2009 - Texas State Library and Archives
Commission guidelines were reviewed and a plan
was developed to discard and/or store records and
to create a database to track the contents and
location of stored records.
Progress:
Satisfactory
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Objectives
3) Develop a storage system for the
different types of records.
4) Prepare records for storage utilizing the
determined system.
5) Create and implement a database for the
recording and easy retrieval of records.
Planning Year(s):
2009 - 2010
Actual Completion Date:
01/29/2010
Objective Status:
Met
Budget Account Number:
11000-11107
Person(s) Responsible:
Nancy Nelson
Planning - Employee Relations - Tenure
Review Records Management (2010-2011)
- 1) Collect and organize all tenure records
for storage in one location (Employee
Relations).
2) Determine type (tenured/non-tenured) of
each record.
3) Properly label and store each record in
the appropriate category.
4) Create a database that lists information
needed for reference and easy retrieval.
Planning Year(s):
2010 - 2011
Expected Completion Date:
02/25/2010
Actual Completion Date:
02/25/2010
Objective Status:
Met
Budget Account Number:
11000-11107
03/05/2012 6:45 PM
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
Action Plan Status:
0 - No Action Plan Necessary
Standard and Baseline:
Records will be maintained and documented
in a manner which will be in compliance with
guidelines and departmental needs. Being
properly stored, the records may be retrieved
in an easy and efficent manner. Baseline:
No records are currently stored in the
manner proposed.
Task Name:
Goals and Deadlines for Records
Task Description:
Establish goals and deadlines for the storage
of records.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Measure:
Employees needing access to these
documents will be able to retrieve everything
from one location.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Any issues regarding the tenure process will
be able to be resolved more quickly with
easy access to the documents and/or review
of the database. Baseline: Tenure records
were stored in various departments
throughout the district and a database for
easy access and information was not in
place.
02/25/2010 - Records were obtained from all
departments and placed in storage. A database
was created listing each record and its location.
Progress:
Satisfactory
Action Plan Status:
0 - No Action Plan Necessary
Task Name:
Communication with Department Heads
Task Description:
Communicate with department heads
currently storing tenure materials to release
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Objectives
Person(s) Responsible:
Nancy Nelson
Measures & Standards and Baselines /
Strategies
Action & Follow-Up
them to Employee Relations.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Planning - Employee Relations Assessment of New Materials for Effective
Management Series Training (2011-2012) Review training items (DVDs, handbooks)
to determine the feasibility of creating a new
training program for supervisory personnel
in the areas of discipline and documentation
of personnel.
Planning Year(s):
2011 - 2012
Expected Completion Date:
08/31/2012
Objective Status:
New
Budget Account Number:
11000-11107
Person(s) Responsible:
Nancy Nelson
Measure:
Increased knowledge in the areas of
employee discipline and documentation will
result in better recordkeeping skills and the
ultimate goal of improved employee
performance.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
A better understanding of policies and
procedures along with methods to correctly
document disciplinary matters and effectively
work with employees on problem issues.
Baseline: Training items are being reviewed.
Planning - Engineering - VV - Engineering
Program (2009-2010) - To revise/update
curriculum in the Engineering program at
EPCC.
Planning Year(s):
2009 - 2010
Measure:
Curriculum in the Engineering program will
be revised and finalized by May 2010.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
03/05/2012 6:45 PM
Results
Task Name:
Development of a Training Plan
Task Description:
Review of materials, policies and
procedures, and determine if there is a need
for training specifically for recordkeeping and
discipline or if the information may be
included in current training.
Budget Impact:
Additional/New Funding Required
Projected Cost:
0.0000
12/15/2010 - New classes such as ENGR 2375
Thermo-Fluids, ENGR 1470 Introduction to
Electrical Engineering, ENGR 2304 Programming
for Engineers, and ENGR 2372 Engineering
Economy have been added to the curriculum.
Progress:
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Objectives
Actual Completion Date:
03/03/2009
Objective Status:
New
Budget Account Number:
11000-55355
Person(s) Responsible:
Mariano Olmos
Planning - Engineering - VV - Obtain Proper
Materials (2010-2011) - Obtain digital
probes for the Digitals class, robots for the
intro to engineering class, and licenses for
the NX4 software.
Planning Year(s):
2010 - 2011
Actual Completion Date:
03/10/2010
Objective Status:
Met
Budget Account Number:
11000-55355
Person(s) Responsible:
Mariano Olmos
03/05/2012 6:45 PM
Measures & Standards and Baselines /
Strategies
Approximately 25% of the curriculum will be
revised prior to May 2010. Baseline:
Currently, the Engineering curriculum has
not been revised/updated during the past
two years.
Results
Action & Follow-Up
Satisfactory
Action Plan Status:
0 - No Action Plan Necessary
Task Name:
Engineering Program
Task Description:
Articulation meetings will take place between
the Engineering programs at UTEP and
EPCC and, as a result of these meetings,
appropriate curriculum revisions will be
made.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Measure:
Increase the intrumentation, so that the
students will have the same tools that are
available at a four year institution.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
The students will have access to the latest
instrumentation developed. Baseline:
Currently, we have limited amount of
equipment that will help the engineering
department develop a good pedagogic
approach in most of the classes.
12/31/2011 - The engineering department
acquired ten Mega 2560 Arduino microcontroller
boards and two Field Programmable Gate Arrays
digilent boards. The students will complete lab
assignments that will enable them to learn, create,
and design specific projects.
Progress:
Satisfactory
Action Plan Status:
0 - No Action Plan Necessary
Task Name:
Purchase Licenses
Task Description:
Purchase licenses for the NX4 software, so
that the engineering graphics class can be
complemented.
Budget Impact:
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Objectives
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
Additional/New Funding Required
Projected Cost:
8000.0000
Task Name:
Purchase Probes
Task Description:
Purchases digital probes for the Digitals
class.
Budget Impact:
Additional/New Funding Required
Task Name:
Purchase Robots
Task Description:
Purchase robots for the intro to engineering
class.
Budget Impact:
Additional/New Funding Required
Planning - Engineering - VV - Prepare
students to transfer Engineering courses to
any 4 year college (2011 - 2012) - To
provide students with good Engineering
foundations so that they are ready and
motivated to keep learning higher concepts
until graduation.
To mentor and advise students so that they
take the best path toward success within
their potential.
Planning Year(s):
2011 - 2012
Expected Completion Date:
08/03/2012
Objective Status:
New
Budget Account Number:
11000-55355
Person(s) Responsible:
Mariano Olmos
03/05/2012 6:45 PM
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Objectives
Planning - English - NW - Pilot web
application Criterion as a supplemental aid
to instructor (2009-2010). - To provide
students with a web based writing aid that
will help them in the drafting of essays and
provide them with instant feedback. It also
acts as a communication portal between
instructor and student allowing the student
to get better feedback and faster.
Planning Year(s):
2009 - 2010
Expected Completion Date:
05/14/2010
Actual Completion Date:
05/14/2010
Objective Status:
Met
Budget Account Number:
11000-55188
Person(s) Responsible:
Barbara Yancy Tooks
Planning - English - NW - Budget Increase
for Chrysalis (2009-2010) - To increase the
budget for Chrysalis, EPCC's literary and
arts journal, in order to print more copies,
increase editors' pay and introduce color to
the journal.
Planning Year(s):
2009 - 2010
Expected Completion Date:
03/05/2012 6:45 PM
Measures & Standards and Baselines /
Results
Strategies
Measure:
Writing improvement of writing skills among
students using web-based writing
application.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
The web application Criterion has been
approved by the English Department as a
pilot. One full-time professor at NW will pilot
the web application. It is intended to provide
online instant feedback in all areas of writing,
from grammar/mechanics to structure. The
web application also contains a grammar
handbook for student use during draft
writing.
Action & Follow-Up
Task Name:
Pilot Web-Based Application
Task Description:
Teach two of the same type of course.
Provide students of one course with access
to software and make it a course
requirement to run essays to the web
application. Compare the progress of those
students with the course that is not using the
web application.
Budget Impact:
Additional/New Funding Required
Projected Cost:
6870.0000
Task Name:
Demonstrate need for Chrysalis budget
increase
Task Description:
Make comparison between Chrysalis and
other EPCC publications. Make copy-count
comparison between UTEP literary journal,
NMSU literary journal and EPCC's.
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Objectives
04/08/2010
Actual Completion Date:
08/23/2010
Objective Status:
Met
Budget Account Number:
11000/52120
Person(s) Responsible:
Tony Procell
Planning - English - NW - Computer
Classrooms (2010-2011) - To increase the
number of English 1301 and English 1302
courses taught in computer classrooms.
Planning Year(s):
2010 - 2011
Expected Completion Date:
05/13/2011
Actual Completion Date:
05/13/2011
Objective Status:
Met
Budget Account Number:
11000/55188
Person(s) Responsible:
Tony Procell
Planning - English - NW - Integrated
Reading and Writing (INRW) Pilot (20112012) - To comply with a state mandate and
create an integrated reading and writing
course and offer a pilot course at NW.
Planning Year(s):
2011 - 2012
Expected Completion Date:
05/11/2012
Actual Completion Date:
05/11/2012
Objective Status:
In Progress
Budget Account Number:
03/05/2012 6:45 PM
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
Demonstrate the high demand for more
copies at EPCC among students. Make
rationale for editors to be paid more.
Budget Impact:
Additional/New Funding Required
Projected Cost:
5000.0000
Task Name:
Transfer of English courses into computer
classrooms
Task Description:
Make case that English is ideally taught in
computer classrooms.
Budget Impact:
No Funding Needed
Task Name:
Pilot INRW 0311
Task Description:
During the fall, 2011, study course objectives
and create syllabus for this newly created
course, which is a combination of English
0310 and Reading 0309. During the spring
semester, pilot the course and keep records
as to the the weaknesses and strengths of
the course.
Budget Impact:
No Funding Needed
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Objectives
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
11000/55188
Person(s) Responsible:
Tony Procell
Planning - English - RG - Attend Four Cs
Conference (2010 - 2011). - Conference for
Composition and Literature
Planning Year(s):
2010 - 2011
Expected Completion Date:
08/31/2011
Objective Status:
New
Budget Account Number:
11000Person(s) Responsible:
Hector Padilla L.
Measure:
Apply and attend the conference.
Data Source for Measure:
Committee Recommendation
Planning - English - VV - Conference in Las
Vegas (2010-2011) - Attending conference
to acquire knowledge
Planning Year(s):
2010 - 2011
Expected Completion Date:
08/31/2011
Objective Status:
Met
Budget Account Number:
11000-55185
Person(s) Responsible:
Robin Russell
Measure:
To attend and bring back report.
Data Source for Measure:
Committee Recommendation
Standard and Baseline:
January 2011.
Planning - English - VV - Attend ALP 2011
Conference (2010-2011) - To learn from
experts in developmental education
Planning Year(s):
2010 - 2011
Measure:
The faculty who attend the conference will
report back to the discipline.
Data Source for Measure:
Department/Area Report
03/05/2012 6:45 PM
Task Name:
Conference
Funding Justification:
Attend annual conference for faculty
development
Budget Impact:
Additional/New Funding Required
Projected Cost:
5000.0000
12/02/2010 - I attended the conference in January.
Progress:
Satisfactory
Action Plan Status:
1 - Action Plan Needed
Task Name:
Attend Conference.
Funding Justification:
To attend mandatory conference.
Budget Impact:
Additional/New Funding Required
Projected Cost:
3000.0000
10/11/2011 - Faculty attended at their own
expense and reported back to the discipline.
Progress:
Satisfactory
Action Plan Status:
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Objectives
Expected Completion Date:
06/17/2011
Objective Status:
Met
Budget Account Number:
11000-55185
Person(s) Responsible:
Margie Nelson
Planning - English - VV - Attend 2012 AWP
Conference (2011 - 2012). - To meet and
learn from well-known American writers.
Planning Year(s):
2011 - 2012
Expected Completion Date:
05/04/2012
Objective Status:
New
Budget Account Number:
11000-55185
Person(s) Responsible:
Margie Nelson
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
0 - No Action Plan Necessary
Standard and Baseline:
The discipline will learn new instructional
strategies from the faculty who attend the
conference from the report and meetings.
Currently most of the discipline's
developmental instructors cannot attend this
conference.
Measure:
The discipline will learn new strategies in
teaching writing and publishing through
faculty reports.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
The discipline will learn new instructional
strategies from the faculty who attend the
conference from the report and meetings.
Currently most of the discipline cannot
attend this conference.
Task Name:
To attain funding from the Dean's office.
Task Description:
Two faculty members will request travel
funds from the Dean's office.
Budget Impact:
Rollover/Maintain Current Funding
Projected Cost:
1500.0000
Planning - English - VV - Continuing
Education Classes for Developmental
Writing Instructors (2011 - 2012). - For
developmental writing instructors to take
online classes from Texas State University
in San Marcos, Texas.
03/05/2012 6:45 PM
Measure:
The faculty who take the online courses will
report back to the discipline district-wide.
These faculty will also lead workshops with
developmental writing faculty to share their
knowledge and new instructional strategies.
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Objectives
Planning Year(s):
2011 - 2012
Expected Completion Date:
03/09/2012
Objective Status:
New
Budget Account Number:
11000-55185
Person(s) Responsible:
Margie Nelson
Measures & Standards and Baselines /
Strategies
Data Source for Measure:
Department/Area Report
Standard and Baseline:
The discipline will learn new instructional
strategies from the faculty who attend the
online course from the meetings and
workshops.
Results
Action & Follow-Up
Currently most of the discipline's
developmental instructors cannot attend
continuing education courses unless it is at
their own expense.
Task Name:
To obtain grant funds from the Office of
Student Success
Budget Impact:
Rollover/Maintain Current Funding
Projected Cost:
2000.0000
Planning - English as a Second Language
(ESOL) - NW - Smart Classrooms for the
"C" Building (2009 - 2010). - Smart
classrooms will allow instructors to expand
and enhance our teaching approaches.
Increased visual experiences will improve
the students abilities to listen, speak, and
comprehend material.
Planning Year(s):
2009 - 2010
Actual Completion Date:
03/05/2009
Objective Status:
New
Budget Account Number:
11000-55274
Person(s) Responsible:
Jim Lambrinos
03/05/2012 6:45 PM
Measure:
Compare exit scores of previous semesters
to those with smart classrooms.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Scores will improve by 10%. Baseline:
Increased student enrollment for fall and
spring semesters.
Measure:
Student surveys reading.
Data Source for Measure:
Student Related Data
(Tracking/Performance)
Standard and Baseline:
Student surveys will reveal 100% approval.
Baseline: Increased student enrollment for
fall and spring semesters.
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Objectives
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
Task Name:
Access Information
Task Description:
Demonstrate how to access information.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Task Name:
PowerPoint Skills
Task Description:
Allow students to develop PowerPoint skills.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Task Name:
Virtual Reality
Task Description:
Experience the knowledge that "virtual
reality" can impart.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Planning - English as a Second Language
(ESOL) - VV - CELSA--PREP--ESL:
Success (2009-2010) - This project aims to
improve College access and retention to
nontraditional second language adult
learners.
Planning Year(s):
2009 - 2010
Actual Completion Date:
03/10/2009
Objective Status:
Not Met
Budget Account Number:
03/05/2012 6:45 PM
Measure:
The pilot project will provide direct services
and serve 75 notraditional students.
Data Source for Measure:
Student Related Data
(Tracking/Performance)
Standard and Baseline:
The project goal is to increse by 25% the
number of entering students that are second
language learners. Baseline: A significant
number of applicants taking the CELSA test
are not obtaining the minimum required
score to enter the program and receive
11/19/2010 - The project was to be funded through
a Title V grant which was not approved.
Progress:
Satisfactory
Action Plan Status:
0 - No Action Plan Necessary
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Objectives
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
Financial Aid.
11000-55270
Person(s) Responsible:
Susana Rodarte
Task Name:
ESL Placement Exam
Task Description:
Provide ESL Placement Exam Preparation
and Tutoring.
Funding Justification:
Full-time Staff Member - salary $60,813 and
Supplies, Duplicating, Postage, Other costs
- $15,000
Budget Impact:
Additional/New Funding Required
Projected Cost:
75813.0000
Task Name:
Provide Support
Task Description:
Providing support throughout the College
admission process.
Budget Impact:
Additional/New Funding Required
Task Name:
Provide Support
Task Description:
Provide support and appropriate
interventions throughout their critical first
year.
Budget Impact:
Additional/New Funding Required
Task Name:
Student Success Tracking System
Task Description:
Implement a Student Success Tracking
System.
Budget Impact:
Additional/New Funding Required
03/05/2012 6:45 PM
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Objectives
Planning - English as a Second Language
(ESOL) - VV - Recruitment (2010-2011) Continue to work with district wide ESL
Recruitment efforts.
Planning Year(s):
2010 - 2011
Actual Completion Date:
02/22/2010
Objective Status:
Met
Budget Account Number:
11000-55270
Person(s) Responsible:
Myshie Pagel
Planning - English as a Second Language
(ESOL) - VV - Group Grading of Exit Exam
(2010-2011) - To calibrate expectations on
the Exit Exam.
Planning Year(s):
2010 - 2011
Actual Completion Date:
02/22/2010
Objective Status:
Met
Budget Account Number:
11000-55270
Person(s) Responsible:
Myshie Pagel
03/05/2012 6:45 PM
Measures & Standards and Baselines /
Strategies
Measure:
Continue to monitor enrollment numbers.
Data Source for Measure:
Enrollment Data
Standard and Baseline:
Increase in enrollment. Baseline: We are
watching our enrollment figures from 2006 to
the present. The 2006 enrollment figures
would be the baseline.
Results
Action & Follow-Up
09/28/2011 - Enrollment numbers continue to
increase.
Fall 2010 enrollment for the ESOL writing and
grammar courses was 680.
Spring 2011 enrollment for the ESOL writing and
grammar courses was 834.
Progress:
Satisfactory
Action Plan Status:
0 - No Action Plan Necessary
Task Name:
Marketing
Task Description:
A district wide committee with representation
from all the campuses has worked on a
brochure, posters, as well as participation in
EPCC marketing events.
Budget Impact:
Additional/New Funding Required
Measure:
Develop a scoring guide for the Mock
Exams.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
To give diagnostic feedback to students on
the Mock Exam. No baseline.
09/28/2011 - The scoring guides used in group
grading sessions for the Mock and Exit Exams at
VV.
Progress:
Satisfactory
Action Plan Status:
2 - Action Plan Documented
Related Documents:
Scoring Guides for Writing
ESOL.doc
09/29/2011 - Scoring guides were
developed and in related documents
Task Name:
Group Grading
Task Description:
Group grading for the Mock and Exit exams
was started in Fall 2009.
Budget Impact:
No Funding Needed
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Objectives
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
09/28/2011 - The questions were drafted and
submitted to Testing. There were embedded from
July 2010 to June 2011. The results of the
questions were tabulated and a chart was created
to help identify students who may benefit from
ESL courses rather than developmental education
courses.
Progress:
Satisfactory
Action Plan Status:
2 - Action Plan Documented
Related Documents:
ACCUPLACER ESOL Survey 2010
2011.docx
09/28/2011 - The District Wide
Coordinator for ESOL approached
the English discipline to discuss the
develop of a procedure that would
allow students to move from
developmental education to an ESL
writing course at the beginning of
the semester. The procedure is
being drafted.
Projected Cost:
0.0000
Planning - English as a Second Language
(ESOL) - VV - Embedded Questions in the
ACCUPLACER (2010-2011) - To test the
use of embedded questions to help identify
students who would benefit form ESL.
Planning Year(s):
2010 - 2011
Actual Completion Date:
02/22/2010
Objective Status:
Met
Budget Account Number:
11000-55270
Person(s) Responsible:
Myshie Pagel
Measure:
Draft questions to be tested.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Look at questions that have been used by
other institutions. Baseline: The questions
will be reviewed by all three disciplines.
Task Name:
Embed Questions
Task Description:
Embed the questions in the ACCUPLACER
to see if they can be used as indicators.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Task Name:
Pilot
Task Description:
A pilot would be run for two semesters in
order to compare the answers to the
questions and the ACCUPLACER scores.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Planning - English as a Second Language
03/05/2012 6:45 PM
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Objectives
(ESOL) - VV - ESL Placement Procedure
(2011-2012) - To develop a college
procedure that would allow students to
move from a developmental writing course
to an ESL writing course the first week of
classes.
Planning Year(s):
2011 - 2012
Expected Completion Date:
09/10/2012
Objective Status:
In Progress
Budget Account Number:
1100055270
Person(s) Responsible:
Myshie Pagel
Planning - English as a Second Language
(ESOL) - VV - ESL Course Sequence
Redesign (2011-2012) - The ESL course
sequence will be reduced from 72 to 30
hours.
Planning Year(s):
2011 - 2012
Expected Completion Date:
08/01/2012
Objective Status:
In Progress
Budget Account Number:
1100055270
Person(s) Responsible:
M. Pagel
03/05/2012 6:45 PM
Measures & Standards and Baselines /
Strategies
Measure:
Procedure developed and adopted
Data Source for Measure:
Committee Recommendation
Standard and Baseline:
Effective placement of students
Results
Action & Follow-Up
Task Name:
Use ACCUPLACER Survey data to identify
student population
Task Description:
Using data from the ACCUPLACER
embedded questions, students were
identified that could benefit from an ESL
writing course. The district-wide coordinator
met with the English discipline to propose
the development of the procedure. The
English approved the action to draft a
procedure.
Budget Impact:
No Funding Needed
Measure:
A new model was adopted onSeptember 6,
2011
Data Source for Measure:
Committee Recommendation
Standard and Baseline:
New model will be in place by Fall 2012 and
we are in the development stage of the
curriculum.
Task Name:
Steering committee and subcommittees
Task Description:
Steering Committee has been created along
with subcommittees to implement the new
design.
Budget Impact:
Rollover/Maintain Current Funding
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Objectives
Measures & Standards and Baselines /
Strategies
Planning - English as a Second Language
(ESOL) - VV - COMPASS pilot (2011-2012)
- Pilot the COMPASS placement exam to
see where our current ESL students place.
Planning Year(s):
2011 - 2012
Expected Completion Date:
12/14/2011
Objective Status:
In Progress
Budget Account Number:
1100055270
Person(s) Responsible:
M. Pagel
Measure:
COMPASS placement test
Data Source for Measure:
Student Related Data
(Tracking/Performance)
Planning - English as a Second Language
(ESOL) - VV - Combining ESL disciplines
(2011-2012) - By Fall 2012 the ESL
disciplines will operate as on discipline.
Planning Year(s):
2011 - 2012
Expected Completion Date:
08/01/2012
Objective Status:
In Progress
Budget Account Number:
1100055270
Person(s) Responsible:
M. Pagel
Measure:
This is the transition year.
Data Source for Measure:
Committee Recommendation
Planning - English Speaking and Listening
(ESAL) - MDP - ESAL Mission del Paso
(2009-2010) - To improve class fill rate, seat
count, and revenue sufficiency for the ESAL
discipline at Mission del Paso.
Planning Year(s):
2009 - 2010
Measure:
80% of our classes should be at least 75%
full.
Data Source for Measure:
Program Review Data
Standard and Baseline:
80% of our classes should be at least 75%
full (27 is our cap X .75 = at least 21
students per class). Baseline: As of 2008-
Actual Completion Date:
03/11/2009
03/05/2012 6:45 PM
Results
Action & Follow-Up
Task Name:
Identify a small cohort
Task Description:
Using a sample size of ESL students, pilot
the use of COMPASS.
Budget Impact:
Additional/New Funding Required
Task Name:
The 2011-2012 academic year is the
transition year.
Task Description:
First discipline meeting will be Spring 2012.
The current division will stay in place until
Fall 2012.
Budget Impact:
Rollover/Maintain Current Funding
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Objectives
Objective Status:
New
Budget Account Number:
11000-55278
Person(s) Responsible:
Tracy VonMaluski
Planning - English Speaking and Listening
(ESAL) - MDP - ESAL Speech Mission del
Paso (2010-2011) - To improve class fill
rate, seat count, and revenue sufficiency for
the ESAL discipline at Mission del Paso.
Planning Year(s):
2010 - 2011
Actual Completion Date:
03/10/2010
Objective Status:
New
Budget Account Number:
11000-55278
Person(s) Responsible:
Tracy VonMaluski
03/05/2012 6:45 PM
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
2009, 42% of the classes at Mission del
Paso met this criteria.
Task Name:
Develop a Recruitment Plan
Task Description:
Each campus has developed a recruitment
plan for the Credit ESL sequence.
At Mission del Paso, ESAL Coordinator
Tracy vonMaluski is the contact person for
the MdP recruitment plan. Our recruitment
plan includes outreach to the surrounding
public schools, parent centers at those
schools, community centers, Socorro
Community Education Department, Rio Vista
Community Center, and the Socorro and
Clint School District bilingual/ESL student
program teachers and administrators.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Measure:
80% of our classes should be at least 75%
full.
Data Source for Measure:
Program Review Data
Standard and Baseline:
80% of our classes should be at least 75%
full (27 is our cap X .75 = at least 21
students per class). Baseline: As of 20082009, 42% of the classes at Mission del
Paso met this criteria.
Task Name:
Develop a Recruitment Plan
Task Description:
Each campus has developed a recruitment
plan for the Credit ESL sequence.
At Mission del Paso, ESAL Coordinator
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Objectives
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
Tracy vonMaluski is the contact person for
the MdP recruitment plan. Our recruitment
plan includes outreach to the surrounding
public schools, parent centers at those
schools, community centers, Socorro
Community Education Department, Rio Vista
Community Center, and the Socorro and
Clint School District bilingual/ESL student
program teachers and administrators.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Planning - English Speaking and Listening
(ESAL) - NW - Smart Classrooms for the
"C" Building (2009 - 2010). - Smart
classrooms will allow instuctors to expand
and enhance our teaching approaches.
Increased visual experiences will improve
the students abilities to listen, speak, and
comprehend material.
Planning Year(s):
2009 - 2010
Actual Completion Date:
03/05/2009
Objective Status:
New
Budget Account Number:
11000-55279
Person(s) Responsible:
Jim Lambrinos
Measure:
Compare exit scores of previous semesters
to those with smart classrooms.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Scores will improve by 10%. Baseline:
Increased student enrollment for the fall and
spring semesters.
Measure:
Student Surveys Reading.
Data Source for Measure:
Student Related Data
(Tracking/Performance)
Standard and Baseline:
Student surveys will reveal 100% approval.
Baseline: Increased student enrollment for
the fall and spring semesters.
Task Name:
Access Information
Task Description:
Demonstrate how to access information.
Budget Impact:
No Funding Needed
Projected Cost:
03/05/2012 6:45 PM
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Objectives
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
0.0000
Task Name:
PowerPoint Skills
Task Description:
Allow students to develop PowerPoint skills.
Budget Impact:
No Funding Needed
Task Name:
Virtual Reality
Task Description:
Experience the knowledge that "virtual
reality" can impart.
Budget Impact:
No Funding Needed
Planning - English Speaking and Listening
(ESAL) - RG - RG Discipline Area
Effectiveness Plan (2009-2010). - To
improve retention rates in ESAL at RG as
students move from Levels 1 through 4.
Planning Year(s):
2009 - 2010
Actual Completion Date:
03/05/2009
Objective Status:
New
Budget Account Number:
11000-55276
Person(s) Responsible:
Janine Rudnick
Measure:
We will compare the classroom enrollments
for the first four levels at RG during the
2009-2010 academic year (fall and spring)
and compare them to the 2008-2009
enrollment.
Data Source for Measure:
Enrollment Data
Standard and Baseline:
We do not want to lose more than 8% of our
students from one level to the next.
Baseline: We will use the Fall 08 and Spring
09 numbers for comparison.
Level 1 F08-37; S09-42
Level 2 F08-13; S0943
Level 3 F08-52; S09-0
Level 4 F08-22; S09-53
Task Name:
Orientation to College at Level 1
Task Description:
We will continue to give an orientation to
college at Level 1 (as prepared by Tracy
vonMaluski), will check to see if students
03/05/2012 6:45 PM
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Objectives
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
have registered for the following semester,
and will counsel students if they have missed
classes.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Planning - English Speaking and Listening
(ESAL) - RG - RG Effectiveness Plan
(2010-2011). - Increase visits to the RG
Language Lab.
Planning Year(s):
2010 - 2011
Actual Completion Date:
03/11/2010
Objective Status:
New
Budget Account Number:
11000-55276
Person(s) Responsible:
Janine Rudnick
Planning - English Speaking and Listening
(ESAL) - VV - Revision of ESAL 0305
Curriculum (2009-2010) - To assess and
revise existing ESAL 0305 curriculum.
Planning Year(s):
2009 - 2010
Actual Completion Date:
03/10/2009
03/05/2012 6:45 PM
Measure:
I will compare number of visits from one
semester to another.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
By the end of Spring 2011, we want at least
50% of the students to visit/use the ESAL
lab. Baseline: The Lab is new, so the visit
rate is approximately .5%.
Task Name:
Orientation to Students
Task Description:
Students will be given an orientation to the
ESAL labs in their classes. The Language
Lab will be promoted to the teachers, too, so
they can in turn encourage students to
attend.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Measure:
ESAL 0305 curriculum will be modified by
the end of the Summer 2009 semester.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
100% curriculum will be restructured to
coordinate with a Learning Community block
11/18/2010 - There is only 1 FT instructor at the
Valle Verde Campus. This is not a priority for the
coordinator at this time.
Progress:
Satisfactory
Action Plan Status:
0 - No Action Plan Necessary
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Objectives
Objective Status:
Not Met
Budget Account Number:
11000-55277
Person(s) Responsible:
Andrea Rico-Elizondo
Planning - English Speaking and Listening
(ESAL) - VV - Recruitment of New Faculty
(2010-2011) - To recruit new quality faculty.
Planning Year(s):
2010 - 2011
Actual Completion Date:
02/22/2010
Objective Status:
Met
Budget Account Number:
11000-55277
Person(s) Responsible:
Andrea Rico-Elizondo
Planning - English Speaking and Listening
(ESAL) - VV - DynEd Software Training
(2011-2012) - Train myself and 3 P/T ESAL
Lab Academic Tutors in using the new
03/05/2012 6:45 PM
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
to include ESOl 0310, ESOL 0311 and RESL
0305. Baseline: Current ESAL 0305
curriculum is not tied to any Learning
Community Block.
Task Name:
Revision of ESAL 0305 Curriculum
Task Description:
The curriculum will be assessed and revised
by the end of the Summer 2009.
Budget Impact:
Additional/New Funding Required
Projected Cost:
2100.0000
Measure:
Recruitment of new quality faculty
Data Source for Measure:
Department/Area Report
Standard and Baseline:
3 new P/T faculty members will be recruited
for the ESAL discipline. Baseline: In Spring
2010 the ESAL discipline had 9 P/T faculty.
09/30/2011 - 2 (instead of 3) new P/T ESAL
faculty were recruited.
At this point, it is unknown as our English as a
Second Language program is currently being cut
back.
Progress:
Satisfactory
Action Plan Status:
0 - No Action Plan Necessary
Task Name:
Recruitment of New Faculty
Task Description:
Recruitment efforts of new quality faculty will
be intensified.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Measure:
Training of the 4 of us on DynEd Software.
Data Source for Measure:
Unit Review
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Objectives
DynEd lab software.
Planning Year(s):
2011 - 2012
Measures & Standards and Baselines /
Strategies
Standard and Baseline:
As the new software is not in place now,
none of us have been yet.
Objective Status:
New
Budget Account Number:
11000-55277
Person(s) Responsible:
Andrea Rico-Elizondo
3 ESAL tutors and I will be proficient in using
the new software.
Planning - Enrollment Managment Instructional Area Databases Area Plan
(2009-2010) - To continue to develop and
maintain the databases created by the
Enrollment Management Office for the use
of the Area of Instruction under the
supervision of the Vice-President of
Instruction, Dr. Dennis Brown. This
inculdes the improvement of databases
within the Dual Credit/Early College High
School, Distance Education, and Divisional
Instructional Offices (Dean's offices). As
Banner, and curriculum change along with
requests for new data and analysis, so does
the need to maintain these databases.
Planning Year(s):
2009 - 2010
Expected Completion Date:
08/31/2010
Actual Completion Date:
08/31/2010
Objective Status:
Met
Budget Account Number:
11000-52160
Person(s) Responsible:
Measure:
The databases remain functional and up-todate for the programs within Instruction.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Yes/No. Baseline: Databases are current
and functional.
03/05/2012 6:45 PM
Results
Action & Follow-Up
Task Name:
DynEd Software Training
Task Description:
Training will take place during the Spring
2012 semester.
Budget Impact:
No Funding Needed
10/21/2010 - Yes. Databases are current and
functional.
Progress:
Satisfactory
Action Plan Status:
0 - No Action Plan Necessary
Task Name:
Maintain Communications between Offices
Task Description:
Maintain communications between
Curriculum, Registrar, Distance Education,
and Dual Credit/Early College High School
offices to ensure changes which are made
incorporated into the databases.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
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Objectives
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
Dale Hougham
Planning - Enrollment Managment Schedule Management Area Plan (20092010) - To maintain the management of the
schedule building process for the Area of
Instruction. To maintain the effectiveness of
schedule management in the offering of
Instructional credit sections for the
upcoming Academic Year. The Schedule
for any given term is created at a minimum
of nine (9) months in advance. Since this is
the first step in the process of creating a
schedule, it is important to continue to
delvelop and maintain the process of
schedule building.
Planning Year(s):
2009 - 2010
Expected Completion Date:
08/31/2010
Actual Completion Date:
08/31/2010
Objective Status:
Met
Budget Account Number:
11000-52160
Person(s) Responsible:
Dale Hougham
Measure:
The schedule building files are submitted to
the Registrar's Office for entry into Banner in
the appropriate timelines for the Fall, Spring,
and Summer terms.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Yes/No. Baseline: Deadlines for schedule
buidling files are met.
Planning - Enrollment Managment Instructional Area Databases Area Plan
(2010-2011) - To continue to develop and
maintain the databases created by the
Enrollment Management Office for the use
of the Area of Instruction under the
supervision of the Vice-President of
Instruction, Dr. Dennis Brown. This
includes the improvement of databases with
the Dual Credit/Early College High School,
Distance Education, and Divisional
Instructional Offices (Deans' Offices). As
Measure:
The databases remain functional and up-todate for the programs within instruction.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Yes/No. Baseline: Databases are current
and functional.
03/05/2012 6:45 PM
10/21/2010 - Yes. Deadlines for schedule building
files are met.
Progress:
Satisfactory
Action Plan Status:
0 - No Action Plan Necessary
Task Name:
Conduct Schedule Building Meetings
Task Description:
Continue to conduct schedule building
meetings with the Deans and forward
completed schedule to the Registrar's Office
for entry into Banner. Incorporate any
changes in building the schedules into the
process of schedule builidng.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
12/02/2011 - Yes. Databases are current and
functional.
Progress:
Satisfactory
Action Plan Status:
0 - No Action Plan Necessary
Task Name:
Maintain Communication between
Curriculum
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Objectives
Banner, and curriculum change along with
requests for new data and analysis, so does
the need to maintain these databases.
Planning Year(s):
2010 - 2011
Actual Completion Date:
03/22/2010
Objective Status:
Met
Budget Account Number:
11000-52160
Person(s) Responsible:
Dale Hougham
Planning - Enrollment Managment Schedule Management Area Plan (20102011) - To maintain the management of the
schedule building process for the Area of
Instruction. To maintain the effectiveness of
schedule management in the offering of
Instructional credit sections for the
upcoming Academic Year. The Schedule
for any given term is created at a minimum
of nine (9) months in advance. Since this is
the first step in the process, it is important to
continue to develop and maintain the
process of schedule building.
Planning Year(s):
2010 - 2011
Measures & Standards and Baselines /
Strategies
Action & Follow-Up
Task Description:
Maintain communication between
Curriculum, Registrar, Distance Education,
and Dual Credit/Early College High School
offices to ensure changes which are made
are incorporated into the databases.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Measure:
The schedule building files are submitted to
the Registrar's Office for entry into Banner in
the appropriate timelines for the Fall, Spring,
and Summer terms.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Yes/No. Baseline: Deadlines for schedule
building files are met.
Actual Completion Date:
03/22/2010
Objective Status:
Met
Budget Account Number:
11000-52160
Person(s) Responsible:
Dale Hougham
Task Name:
Conduct Schedule Building Meetings
Task Description:
Continue to conduct schedule building
meetings with the Deans and forward
completed schedule to the Registrar's office
for entry into Banner. Incorporate any
changes in building the schedules into the
process of schedule building.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Planning - EPCC Language Camps - VV ALP Language Camps (2009 - 2010). - This
Measure:
Student surveys of program.
03/05/2012 6:45 PM
Results
12/02/2011 - Yes. Deadlines for schedule building
files are met.
Progress:
Satisfactory
Action Plan Status:
0 - No Action Plan Necessary
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Measures & Standards and Baselines /
Strategies
account is for teaching ESL to students who Data Source for Measure:
are from Central America and are studying
Department/Area Report
through a grant awarded to EPCC's
Standard and Baseline:
International Student Program. The ALP
ALP expects the surveys to be favorable.
goal is to promote a student friendly
No Baseline.
environment for our foreign guests.
Task Name:
Planning Year(s):
Survey Students
2009 - 2010
Task Description:
Actual Completion Date:
Survey students twice a year to determine
03/03/2009
their satisfaction with the program.
Objective Status:
Budget Impact:
New
No Funding Needed
Budget Account Number:
12272-S12272
Person(s) Responsible:
Gail Mallinson
Objectives
Planning - Fashion Technology - TM Apparel Design Hardware (2010-2011) Update the computer aided apparel design
hardware in order to meet the demands of
greater student use of the system.
Planning Year(s):
2010 - 2011
Measure:
New hardware will be purchased.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Hardware will meet demand. Baseline:
Current hardware is in disrepair.
Actual Completion Date:
03/10/2010
Objective Status:
New
Budget Account Number:
11000-55400
Person(s) Responsible:
Trish Winstead
Task Name:
Identify Needed Hardware
Task Description:
T. Winsted will identify needed hardware and
request funds.
Budget Impact:
Additional/New Funding Required
Projected Cost:
20000.0000
Planning - Fashion Technology - TM Fashion Laboratory (2010-2011) - Add more
printers/scanners to fashion laboratory.
Planning Year(s):
2010 - 2011
Measure:
New printers will be purchased.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
No Standard. There are currently not enough
Actual Completion Date:
03/05/2012 6:45 PM
Results
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Action & Follow-Up
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Objectives
03/10/2010
Objective Status:
New
Budget Account Number:
11000-55400
Person(s) Responsible:
Trish Winstead
Planning - Fashion Technology - TM - To
Enrich the Fashion Technology Lab
Environment (2009-2010) - Our plan for this
cycle was to improve our capability to
provide quality education by enriching the
fashion technology laboratory environment.
Planning Year(s):
2009 - 2010
Objective Status:
Met
Budget Account Number:
11000-55400
Person(s) Responsible:
TrishWinstead
Planning - Financial Aid Office - Web
Room/Area at Transmountain Campus
2009-2010 - Work on creating a Web
Room/Area at the Transmountain Campus
03/05/2012 6:45 PM
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
printers/scanners.
Task Name:
Request Funds
Task Description:
T. Winstead will identify printers and request
funds.
Budget Impact:
Additional/New Funding Required
Projected Cost:
4000.0000
Measure:
The new look of the laboratory will be less
cluttered, better organized and efficient.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
New cupboards and cabinets will correct a
cluttered condition and improve the
laboratory's usability. Baseline: The state of
the laboratory before 2009.
04/21/2011 - In two stages, cabinets, shelves and
cupboards were replaced. The Fashion
Technology Laboratory has a fresh new feel and
the room use hs been enhanced greatly. We were
able to obtain the discounts we requested and
received $20,000 worth of customed designed
cabinets, shelves, etc. for $15,000. The students
can function much more efficiently and
productively in the redesigned laboratory.
Progress:
Satisfactory
Action Plan Status:
0 - No Action Plan Necessary
Task Name:
Monies
Task Description:
Monies to be identified, discounts will
enhance our capacity to add new cabinets,
etc.
Budget Impact:
No Funding Needed
Measure:
Success will be measured by usage and
student traffic
Data Source for Measure:
Department/Area Report
10/20/2011 - Student traffic saw an increase with
availability of web access to financial aid
information.
Progress:
Satisfactory
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Objectives
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
Action Plan Status:
0 - No Action Plan Necessary
10/19/2011 - Numbers have increased in student
traffic using Web Room area for completing
FAFSA and getting student status information.
Progress:
Satisfactory
Action Plan Status:
0 - No Action Plan Necessary
Planning Year(s):
2009 - 2010
Objective Status:
In Progress
Budget Account Number:
11000-71120
Person(s) Responsible:
Linda Gonzalez-Hensgen; IT
Task Name:
Work with TM Campus on securing space
and IT on getting a number of computers.
Task Description:
Develop working plan with TM Campus, IT
and
Budget Impact:
No Funding Needed
Funding Justification:
No cost since used refurbished equipment.
Planning - Financial Aid Office - "One on
One" Service 2009-2010 - Continue to
improve possesses by use of technology
allowing staff to be released for "one on
one" service for students needing special
assistance.
Planning Year(s):
2009 - 2010
Measure:
Positive customer service response from
students/parents.
Data Source for Measure:
Survey Data
Objective Status:
In Progress
Budget Account Number:
11000-71120
Person(s) Responsible:
Roy Tuberville, Ines Lopez
Task Name:
On going review and evaluation of
processess
Task Description:
Review and evaluate processess to
determine where they can be streamlined
and automated.
Budget Impact:
No Funding Needed
03/05/2012 6:45 PM
10/20/2011 - "One on One" service has been
enhanced with improvements and streamlining of
processess through use of technology. Emphasis
has been placed on cross training.
Progress:
Satisfactory
Action Plan Status:
0 - No Action Plan Necessary
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Objectives
Planning - Financial Aid Office - Cross
Training 2009-2010 - Work with
Admission/Registrar department and Bursar
on cross training staff
Planning Year(s):
2009 - 2010
Objective Status:
In Progress
Budget Account Number:
11000-71120
Person(s) Responsible:
LInda Gonzalez-Hensgen; Daryle Hendry;
Lillian Woon
Planning - Financial Aid Office - Position
Re-evaluations 2009-2010 - Re-evaluation
of Finanical Aid Coordinators and Managers
for reclassification consideration due to
change in duties in recent years
Planning Year(s):
2009 - 2010
Measures & Standards and Baselines /
Strategies
Measure:
Improved customer service by providing
"one" stop answers if possible.
Data Source for Measure:
Department/Area Report
Results
Action & Follow-Up
10/20/2011 - Continued joint effort with
Admission/Registrar department and Bursar to
train staff to answer general questions pertaining
to each others' offices.
Progress:
Satisfactory
Action Plan Status:
0 - No Action Plan Necessary
Task Name:
Cooperative effort between shareholder
offices
Task Description:
Schedule training opportunities for the
offices to become familiar with each others
general duties.
Budget Impact:
Rollover/Maintain Current Funding
Measure:
Annual evaluation of job performance
Data Source for Measure:
Unit Review
Standard and Baseline:
Positive evaluations.
10/20/2011 - Positions of Coordinators and
Managers were re-evaluated and reclassifications
were made to reflect changes in duties.
Progress:
Satisfactory
Action Plan Status:
0 - No Action Plan Necessary
Measure:
Surveys and comment forms
Data Source for Measure:
Survey Data
10/20/2011 - Services have been enhanced in VA
Affairs through use of technology and ongoing
review to obtain more information from BANNER.
Imaging of documents was implemented to reduce
Actual Completion Date:
07/01/2011
Objective Status:
Met
Budget Account Number:
11000-71120
Person(s) Responsible:
Linda Gonzalez-Hensgen
Planning - Financial Aid Office - Technolgy
in VA 2009-2010 - Improve services using
Technology for students utililzing Veterans
Affairs services
03/05/2012 6:45 PM
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Objectives
Planning Year(s):
2009 - 2010
Objective Status:
In Progress
Budget Account Number:
11000-71120
Person(s) Responsible:
Frank Guerra; Linda Gonzalez-Hensgen
Planning - Financial Aid Office - Automation
of Processes and Reports 2010-2011 Work with IT to automate more processes
and reports including use of Appworks
(UC4) to schedule financial aid and possibly
VA jobs.
Planning Year(s):
2010 - 2011
Measures & Standards and Baselines /
Strategies
Standard and Baseline:
Positive comments
03/05/2012 6:45 PM
Action & Follow-Up
paperwork.
Progress:
Satisfactory
Action Plan Status:
0 - No Action Plan Necessary
Task Name:
Review and Evaluate Processes
Task Description:
Need to determine how BANNER can be
used to award and disburse the various VA
chapters.
Budget Impact:
No Funding Needed
Measure:
Jobs on calendar run according to schedule.
Elimination of failures to run appropriate
jobs.
Reduction in comp time.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Utilize UC4 for all jobs currently on master
calendar for financial aid and VA.
Objective Status:
In Progress
Budget Account Number:
Task Name:
11000-71120
Joint effort with IT
Person(s) Responsible:
Ines Lopez, Gloria Corona, Roberto Morrow Task Description:
Work with IT to become completely familiar
with UC4. Need to identify all financial aid
and possibly VA job/processes that can be
scheduled on UC4
Budget Impact:
Rollover/Maintain Current Funding
Planning - Financial Aid Office - Efficient
and Paperless Processes 2010-2011 Continue to evaluate procesess for
efficiency and possibility of making them
Results
Measure:
Timely processing of applications.
Earlier award notifications.
Reduction in postage costs
09/26/2011 - Project still in progress. Continued
working with IT on getting "chains" for Appworks
(UC4) to be in place for possibly spring 2012.
New version will be available late October which
will allow for automating more processes/jobs.
Progress:
Satisfactory
Action Plan Status:
0 - No Action Plan Necessary
09/26/2011 - Office continues to look at processes
for efficiency and making them paperless.
Continued to make Entrance Counseling
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Objectives
paperless.
Planning Year(s):
2010 - 2011
Objective Status:
In Progress
Budget Account Number:
11000-71120
Person(s) Responsible:
Raul Lerma; Gloria Corona; Ines Lopez;
Roy Tuberville; Norma Urias; Frank Guerra
Planning - Financial Aid Office - Expansion
of Student Service Web Room 2010-2011 Work with IT and STS program to expand
ability for students to use Academic Labs
for Student Services to accommodate
increasing student traffic.
Planning Year(s):
2010 - 2011
Expected Completion Date:
08/31/2011
Objective Status:
In Progress
Budget Account Number:
11000-71120
Person(s) Responsible:
Linda Gonzalez, Daryle Hendry
03/05/2012 6:45 PM
Measures & Standards and Baselines /
Strategies
Data Source for Measure:
Department/Area Report
Standard and Baseline:
"Green" Office
More efficient office
Results
Action & Follow-Up
registration process easier for student and more
efficient for loan staff as far as automatically
capping attendance and getting roster. Students
now receive a confirmation email with session
information.
Progress:
Satisfactory
Action Plan Status:
0 - No Action Plan Necessary
Task Name:
"Green Office"
Task Description:
Reduce cost of printing and postage through
review of processes to make them more
efficient and paperless. Encourage students
to use on line tools.
Budget Impact:
No Funding Needed
Measure:
Increase in student useage.
Positive comments of visit to Web Room.
Repeat useage of on line options.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Assure room is adequately staffed and
trained.
Equipment is available and user friendly.
09/26/2011 - With cooperation of IT was able to
utilize STS student to assist at 7 student computer
labs during "peak" time before the beginning of
classes. Greatly helped to alleviate overflow
student traffic at VV Financial Aid Web Room.
Progress:
Satisfactory
Action Plan Status:
0 - No Action Plan Necessary
Task Name:
Joint effort between FA Office and
Admissions/Registrar's Office.
Task Description:
Cooperative effort to determine needs of
students and reason for increase in student
traffic. Once determined, efforts to put as
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Objectives
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
many processes on line and provide the
adequate space.
Budget Impact:
Additional/New Funding Required
Projected Cost:
20000.0000
Funding Justification:
Additional equipment, possible remodeling
costs and staffing.
Planning - Financial Aid Office - Expand
Imaging 2010-2011 - Expand use of
imaging for all areas especially VA
Planning Year(s):
2010 - 2011
Actual Completion Date:
01/29/2010
Objective Status:
Met
Budget Account Number:
11000-71120
Person(s) Responsible:
Roy Tuberville, Frank Guerra
Planning - Financial Aid Office - Customer
Service Improvement 2010-2011 - Seek
out methods/training to improve Customer
Service skills of all staff.
Planning Year(s):
2010 - 2011
03/05/2012 6:45 PM
Measure:
Identify areas that need imaging capacities.
09/26/2011 - Office purchased additional
equipment to cover all Financial Aid and VA
Offices. All FA/VA Office staff have received
Data Source for Measure:
scanners and were trained in its use. As far as
Department/Area Report
documents almost 95% paperless now.
Standard and Baseline:
Progress:
Purchase necessary equipment and provide Satisfactory
training.
Action Plan Status:
0 - No Action Plan Necessary
Task Name:
100% Imaging
Task Description:
Assure all areas of the office are capable of
imaging documents. This goal will include
the VA area.
Budget Impact:
Additional/New Funding Required
Projected Cost:
13000.0000
Funding Justification:
New equipment and upgrade on current
equipment. Includes maintenance.
Measure:
Reduction of student complaints.
High morale.
Positive office image by community.
Data Source for Measure:
Department/Area Report
09/26/2011 - On going training on Customer
Service include a webinar all student services was
invited to attend as well as office annual staff
meeting (retreat). Saw decline student
complaints.
Progress:
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Objectives
Objective Status:
In Progress
Budget Account Number:
11000-71120
Person(s) Responsible:
Raul Lerma; Roy Tuberville; Ines Lopez
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
Satisfactory
Action Plan Status:
Standard and Baseline:
Seek training through electronic means such 0 - No Action Plan Necessary
as webinars.
Presentations by trained professionals.
Task Name:
Provide Excellent Customer Service
Task Description:
Seek ways through electronic and personal
means to train staff on providing exemplary
customer service. The goal is to make the
Finacial Aid Office the example for all other
offices.
Budget Impact:
Rollover/Maintain Current Funding
Planning - Financial Aid Office - Reduce
Manual Workload 2010-2011 - Evaluate
processes to improve efficiency while
reducing manual workload.
Planning Year(s):
2010 - 2011
Objective Status:
In Progress
Budget Account Number:
11000-71120
Person(s) Responsible:
Raul Lerma; Roy Tuberville; Ines Lopez;
Gloria Corona; Norma Urias; Frank Guerra
Measure:
An increase and expansion of BANNER
applications.
Automation of more processes in FA and
VA.
Reduction in comp time/overtime
Data Source for Measure:
Department/Area Report
Standard and Baseline:
BANNER access and training need to be
available to FA staff to reduce dependency
on IT.
09/26/2011 - Conducted regularly scheduled
meetings with IT. Continued to work with IT on
reports for VA and Scholarships as well as
Appworks to automate daily processes. Still need
to work with IT on what other BANNER
applications FA can be given access to run own
jobs done currently only by IT.
Progress:
Satisfactory
Action Plan Status:
0 - No Action Plan Necessary
Task Name:
Automate Processes
Task Description:
Evaluate processes in order to streamline
and automate as many of them as possible.
03/05/2012 6:45 PM
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Objectives
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
Utilize BANNER and any other available
system such as UC4 to reduce and or
eliminate manual work.
Budget Impact:
Rollover/Maintain Current Funding
Planning - Fire Technology - VV - No. of
Graduates (2010-2011) - Increase the
number of graduates within the discipline.
Planning Year(s):
2010 - 2011
Expected Completion Date:
08/22/2011
Actual Completion Date:
12/09/2011
Objective Status:
In Progress
Budget Account Number:
11000-55387
Person(s) Responsible:
Richard Bahena
Measure:
15/<10 in a three year period.
Data Source for Measure:
Program Review Data
Standard and Baseline:
15/<10 in a three year period. Baseline:
62%.
Task Name:
Encourage Students
Task Description:
Will continue to encourage and guide
students to achieve their goals.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Task Name:
Track students in completing certificates and
degrees within the discipline
Task Description:
Evaluate the courses needed by the
students to complete certificates and
degrees by developing a questionnaire of
those students who are needing specific
classes.
Promote faculty and counselor intervention
each semester to determine student needs.
Budget Impact:
No Funding Needed
03/05/2012 6:45 PM
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Objectives
Measures & Standards and Baselines /
Strategies
Planning - Fire Technology - VV - Dacum
(2011-2012) - Maintain current curriculum
within the fire service industry.
Planning Year(s):
2011 - 2012
Expected Completion Date:
03/09/2012
Actual Completion Date:
04/30/2012
Objective Status:
In Progress
Budget Account Number:
11000-55387
Person(s) Responsible:
Richard Bahena
Measure:
5 year review of the current curriculum.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Curriculum meets current recommendations
and standards. Baseline: 5 year review.
Planning - Fire Technology - VV - Student
Success (2010-2011) - Monitor the student
success/employment within the industry.
Planning Year(s):
2010 - 2011
Expected Completion Date:
12/01/2011
Actual Completion Date:
12/09/2011
Objective Status:
In Progress
Budget Account Number:
11000-55387
Person(s) Responsible:
Richard Bahena
Measure:
Employer/student surveys.
Data Source for Measure:
Student Related Data
(Tracking/Performance)
Standard and Baseline:
Above 90%. Baseline: 96%.
Planning - Foreign Language - TM Language laboratory (2011 - 2012). - Install
Measure:
When IT approves it.
03/05/2012 6:45 PM
Results
Action & Follow-Up
Task Name:
Review Courses and Certification
Task Description:
Review each of the courses and certification.
Match with the industry standard NFPA.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Task Name:
Tracking
Task Description:
The discipline will internally track student
success with employment with the local
stakeholders thru surveys and e-mail.
Funding Justification:
Student success with the discipline.
Budget Impact:
Additional/New Funding Required
09/13/2011 - We have been approved for a new
language lab system. We will now order the
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Objectives
a brand new hardware and software system
in the language lab, at the TM campus, to
replace the current system.
Planning Year(s):
2011 - 2012
Expected Completion Date:
12/09/2011
Objective Status:
In Progress
Budget Account Number:
11000-55191
Person(s) Responsible:
Jesus De Leon and Martha Treviño
Planning - Foreign Language - VV Spanish 2315 Review (2009-2010) - To
review online version of Spanish 2315.
Planning Year(s):
2009 - 2010
Actual Completion Date:
04/29/2009
Objective Status:
Met
Budget Account Number:
11000-55190
Person(s) Responsible:
Fidel de Leon
03/05/2012 6:45 PM
Measures & Standards and Baselines /
Strategies
Results
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Waiting for a new language lab.
equipment and have it installed during academic
year 2011-2012.
Progress:
Satisfactory
Action Plan Status:
0 - No Action Plan Necessary
Action & Follow-Up
Task Name:
Presentation to Dean and IT committee
Task Description:
Presentation to Dean and IT committee
Funding Justification:
Old system is obsolete, cannot be repaired,
parts are not made anymore.
Budget Impact:
Additional/New Funding Required
Projected Cost:
80000.0000
Measure:
Objective will be met when the course has
been taught for 2 semesters.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Since this is a course review, the standard
will be when the corrections are completed.
Baseline: Course is presently being taught
and revisions are being noted.
09/21/2011 - This objective has been met. The
online version has been reviewed and taught
successfully.
Progress:
Satisfactory
Action Plan Status:
0 - No Action Plan Necessary
Task Name:
Teaching Courses On-Line
Task Description:
Teach the course on-line and make
corrections based on student feedback and
instructor's assessment of course material.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
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Objectives
Measures & Standards and Baselines /
Strategies
Planning - Foreign Language - VV - Course
Materials Development (2010-2011) - A. To
identify short stories in the WEB in order to
use them in the classroom.
B. To develop ancillary materials (i.e.
exercises) for Objective A.
Planning Year(s):
2010 - 2011
Expected Completion Date:
09/01/2011
Actual Completion Date:
09/01/2011
Objective Status:
Met
Budget Account Number:
11000-55190
Person(s) Responsible:
Fidel de Leon
Measure:
Objectives will be met when the short stories
and the materials are completed and offered
to the students.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
To use inexpensive discipline-developed
instructional materials for classroom
instruction. Baseline: No materials have yet
been developed.
Planning - Geology - TM - TM Geology Lab
(2009 - 2010). - Install trackway slab.
Planning Year(s):
2009 - 2010
Measure:
Trackway slab mounted on wall.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Expensive and irreplaceable trackway
installed on wall. Baseline: Currently the
300 pound trackway is flat on a table - where
the tracks are hard to see and it is prone to
damage as students put things on the flat
surface.
Actual Completion Date:
03/06/2009
Objective Status:
New
Budget Account Number:
11000-55341
Person(s) Responsible:
Kathleen Devaney
03/05/2012 6:45 PM
Results
Action & Follow-Up
Task Name:
Develop Materials
Task Description:
The discipline faculty will develop these
materials.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Task Name:
Build New Trackway
Task Description:
Build strong display mount that goes flat to
the wall with lights (similar to lights used for
art) and a protective cover so students can
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Objectives
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
see and study this unique geologic resource.
Trackways such as this cost thousands of
dollars so it is an irreplaceable (it was a
donation) and wonderful geologic asset.
Cost: materials (including cover - which is
available at Lowest, very inexpensive) &
light, $200.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Planning - Geology -VV - Increase Student
Retention (2009-2010) - To increase
student retention to 80% inthe Geology
discipline at V.V. Campus during the 20092010 academic year.
Planning Year(s):
2009 - 2010
Actual Completion Date:
03/03/2009
Objective Status:
New
Budget Account Number:
11000-55340
Person(s) Responsible:
Dr. S. Abushagur
Measure:
Student retention in the Geology discipline
will be evaluated at the end of the 20092010 academic year.
Data Source for Measure:
Placement Test Scores
Standard and Baseline:
Retention in the Geology discipline is
projected to increase by 5%. Baseline:
During the 2008-2009 academic year,
retention in the Geology discipline at V.V.
was approximately 75%.
Task Name:
Improve Student Retention
Task Description:
To improve student retention, students will
be strongly encouraged to attend tutoring
sessions. Also, Geology faculty will utilize
more technology and equipment in the
Geology classes to increase retention.
Budget Impact:
Additional/New Funding Required
Projected Cost:
5000.0000
Planning - Geology -VV - Hire Full-Time Lab
03/05/2012 6:45 PM
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Objectives
Assistant (2010-2011) - To hire a full-time
lab assistant for the Geology discipline.
Planning Year(s):
2010 - 2011
Actual Completion Date:
03/10/2010
Objective Status:
New
Budget Account Number:
11000-55340
Person(s) Responsible:
Dr. Suliman Abushagur
Planning - Government - MDP - Conference
in Las Vegas (2010 - 2011). - Attend
conference in Las Vegas
Planning Year(s):
2010 - 2011
Expected Completion Date:
08/31/2011
Actual Completion Date:
08/31/2011
Objective Status:
Met
Budget Account Number:
11000Person(s) Responsible:
Blayne Primozich
03/05/2012 6:45 PM
Measures & Standards and Baselines /
Results
Strategies
Measure:
Full-time Geology Lab Assistant will be hired
during 2010-2011 academic year.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Full-time Lab Assistant is needed to set
up/assist with Geology labs; there are more
than 30 Geology labs at Valle Verde.
Baseline: Currently, there is no full-time lab
assistant in the Geology discipline.
Action & Follow-Up
Task Name:
Submit Request
Task Description:
Request will be submitted for the 2010-2011
budget year.
Budget Impact:
Additional/New Funding Required
Projected Cost:
24000.0000
Measure:
Acquire knowledge and make a million
dollars.
Data Source for Measure:
Focus Group
Standard and Baseline:
Make over a million dollars.
12/03/2010 - I attended the conference and I
made $1,200,000 for the district.
Progress:
Satisfactory
Action Plan Status:
0 - No Action Plan Necessary
Task Name:
Attend Conference
Task Description:
Make a trip to Las Vegas.
Funding Justification:
Acquire knowledge and make a million
dollars for the college.
Budget Impact:
Additional/New Funding Required
Projected Cost:
20000.0000
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Objectives
Measures & Standards and Baselines /
Strategies
Planning - Government - NW - Adding
Online and Hybrid Courses at Northwest
(2009-2010) - To diversify course offerings
at Northwest.
Planning Year(s):
2009 - 2010
Expected Completion Date:
08/31/2010
Actual Completion Date:
08/31/2010
Objective Status:
Met
Budget Account Number:
11000-55298
Person(s) Responsible:
Daniel Gutierrez
Measure:
Offer a variety of courses of differing
instructional methods to attract new students
and meet the needs of the working students
and the community at-large. Measure by
looking for significant increases in
enrollment.
Data Source for Measure:
Enrollment Data
Standard and Baseline:
Attract more working and mature students to
student body. Recruit and train new and
existing personnel in distance learning
technology. Baseline: Currently there are
no online or hybrid courses offered at
Northwest.
Results
Action & Follow-Up
11/23/2010 - Enrollments and utilization capacities
have continued to increase and remain at stong
levels.
Increased baseline of Blackboard-trained staff.
This year, course offerings emphasized quality
over delivery with the attempted launch of two
learning communuties classes. No online or
hybrids were added in this time period.
Progress:
Satisfactory
Action Plan Status:
0 - No Action Plan Necessary
Task Name:
New Personnel
Task Description:
Recruitment of new personnel can be done
divisionally and training fo existing personnel
can be achieved through district channels.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Planning - Government - NW - Government
NWC-Enhancing and Diversifying
Classroom Tools and Instruction (20102011) - To diversify and improve methods of
instructional delivery.
Planning Year(s):
2010 - 2011
Expected Completion Date:
08/31/2010
Actual Completion Date:
01/28/2011
03/05/2012 6:45 PM
Measure:
Offer more courses that make use of latest
technological and qualitative tools.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Increase number of students exposed to
state-of-the-art tools and advanced
methodologies. Baseline: We currently offer
one video conference course and have no
instructors trained on Blackboard.
10/20/2011 - Three more sections of Government
courses were added and more instructors are now
using smart classrooms, Blackboard, Smartstart
and the Connect system.
Progress:
Satisfactory
Action Plan Status:
0 - No Action Plan Necessary
10/20/2011 - Some instructors are now actively
using several advanced technologies which
include smart classrooms, Blackboard, Smartstart
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Objectives
Objective Status:
Met
Budget Account Number:
11000-55298
Person(s) Responsible:
Daniel Gutierrez
Planning - Government - NW - Technology
enhancement (2011 - 2012). - Continue to
increase the baseline of instructors using
advanced technology tools in the classroom
in order to increase efficiencies and
enhance instruction qualitatively.
Planning Year(s):
2011 - 2012
Expected Completion Date:
08/31/2012
Objective Status:
New
Budget Account Number:
11000-55298
Person(s) Responsible:
Daniel Gutierrez
Planning - Government - VV - GOVT
Discipline Web Page (2010-2011) - The
development and launch of a Web Page for
the GOVT discipline to inform students,
other college depts., and the public.
Planning Year(s):
2010 - 2011
Actual Completion Date:
03/05/2012 6:45 PM
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
and McGraw-Hill's Connect system.
Progress:
Satisfactory
Action Plan Status:
0 - No Action Plan Necessary
Task Name:
Train Existing Personnel
Task Description:
Train existing personnel in state-of-the-art
methods/technologies and hire new
personnel with same skills.
Budget Impact:
No Funding Needed
Task Name:
Recruitment and Retention
Task Description:
Expand recruitment activities to attract new
staff/instructors well-versed in technological
skills.
Budget Impact:
No Funding Needed
Measure:
The completion of the GOVT discipline web
page with information about discipline and
links to other college resources.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Launch of GOVT web page to EPCC website
addition of significant related information and
09/30/2011 - Move GOVT discipline webpage from
concept through development to launch.
Rough drafts exist; distribute among full-time and
adjunct GOVT faculty for review and feedback;
edit, as appropriate; then launch.
Maintenance of the GOVT webpage must remain
timely and appropriately respresent the
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Objectives
02/22/2010
Objective Status:
Met
Budget Account Number:
11000-55295
Person(s) Responsible:
Sue Pratt
Planning - Government - VV - GOVT
Discipline Plan (2010-2011) - Increase
number of Full-time Faculty.
Planning Year(s):
2010 - 2011
Actual Completion Date:
02/22/2010
Objective Status:
Met
Budget Account Number:
11000-55295
Person(s) Responsible:
Sue Pratt
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
professionalism of the discipline.
links to other academic resources. Baseline: Progress:
Currently, no district-wide website exists for Satisfactory
Action Plan Status:
government.
0 - No Action Plan Necessary
Task Name:
Complete and Preview
Task Description:
Have committee complete and preview
website for submission to EPCC.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Measure:
Insure that 1 FT Tenure Track faculty
position is filled this year and determine
future development.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Meet needs of growing student population.
Baseline: Currently 4 FT faculty Tenure
Track; have hired FT lecturer for 1 year in
the past year and full-time lecturer for a
semester based on critical need of discipline
to serve students.
09/30/2011 - 2 full-time GOVT tenure track were
hired this fall semester. One position for MDP
Campus and One position for TM Campus.
Progress:
Satisfactory
Action Plan Status:
0 - No Action Plan Necessary
Task Name:
Hire and Seek Funding
Task Description:
Interview and hire new part-timers and seek
funding for full-time.
Budget Impact:
Additional/New Funding Required
Planning - Government - VV - Increase FTF
in GOVT Discipline (2011 - 2012). Increase the number of full-time GOVT
03/05/2012 6:45 PM
Measure:
Upon hire of 2 tenure track faculty members.
Data Source for Measure:
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Objectives
faculty at VV Campus.
Planning Year(s):
2011 - 2012
Expected Completion Date:
08/31/2012
Objective Status:
New
Budget Account Number:
11000-55295
Person(s) Responsible:
Sue Pratt
Planning - Government - VV - Marketing of
GOVT 2311 Mexican American Politics
Course (2011 - 2012). - Promote the GOVT
2311 Mexican American Politics Course.
Planning Year(s):
2011 - 2012
Expected Completion Date:
08/31/2012
Objective Status:
New
Budget Account Number:
11000-55295
Person(s) Responsible:
Sue Pratt
Measures & Standards and Baselines /
Strategies
Enrollment Data
Standard and Baseline:
Currently 3 tenured GOVT faculty and 1
track GOVT faculty member.
Results
Action & Follow-Up
Task Name:
Recruiting New Qualified Faculty and
encourage qualfied adjuncts to apply.
Task Description:
Demonstrate academic need for additional
GOVT faculty funding and secure funding for
same.
Budget Impact:
Additional/New Funding Required
Projected Cost:
53000.0000
Measure:
Significant enrollments signaling student
interest in Mexican American Politics Course
(2311).
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Marketing and recruiting for course.
At least 3 classes filled in Spring 2012
semester.
Task Name:
Recruit students to the course.
Task Description:
Active recruitment of potential students by
those teaching mandatory courses.
Enhance number of students enrolled in
EPCC and its GOVT discipline. EPCC
Marketing department involving to reach
potential students in the community.
Budget Impact:
03/05/2012 6:45 PM
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Objectives
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
No Funding Needed
Planning - Grants Management - External
Funding Plan/Report (2009-2011) - Develop
a comprehensive EPCC priority external
funding plan.
Planning Year(s):
2009 - 2010
2010 - 2011
Expected Completion Date:
08/31/2011
Objective Status:
Met
Budget Account Number:
11000-32200
Person(s) Responsible:
Al Lawrence
Measure:
Priority external funding plan developed and
reported to Cabinet at least four times per
year.
Data Source for Measure:
External Report
Standard and Baseline:
Grant proposals and awards will be in line
with the established external fund plan which
is consistent with the College's strategic
plan, mission and vision for current and
future development. Plan to be reviewed by
President and Cabinet. Baseline:
Development of a priority external funding
plan: available funding; applications in
progress; and applications filed.
08/04/2010 - External funding plan developed and
provided for cabinet use at least quarterly.
Progress:
Satisfactory
Action Plan Status:
0 - No Action Plan Necessary
Task Name:
Develop an EPCC External Funding
Priorities Plan
Task Description:
Based on identification of funding needs.
Priorities established by the College
President, Vice-Presidents, Deans, faculty,
and staff. The Office of Grants Management
will develop an "EPCC External Funding
Priorities Plan and Report" for review by the
Cabinet for information and input at least
quarterly.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Planning - Grants Management - Grant
Development Workshops (2010-2011) Provide grant development workshops (One
Fall and one Spring) for faculty and staff on
03/05/2012 6:45 PM
Measure:
No less than two workshops will be
scheduled and provided during the semester
in addition to regular faculty development
08/04/2010 - Workshops sessions held during
Faculty Development week in Spring and Fall
semesters. Good attendance at each workshop
and participants track via training repository
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Objectives
a mid-semester basis as a follow up to
regular presentations provided at faculty
development.
Planning Year(s):
2010 - 2011
Actual Completion Date:
03/12/2010
Objective Status:
Met
Budget Account Number:
11000-32200
Person(s) Responsible:
Al Lawrence
Planning - Health Information Technology RG - Accreditation (2009-2010) - Maintain
national accreditation of program.
Planning Year(s):
2009 - 2010
Actual Completion Date:
04/14/2009
Objective Status:
Met
Budget Account Number:
11000-55143
Person(s) Responsible:
Jean Garrison
03/05/2012 6:45 PM
Measures & Standards and Baselines /
Strategies
workshops.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Plan to achieve greater faculty awareness
and involvement in grant development
whether individually or as part of a team.
Baseline: Through regular Faculty
Development workshops, there is a group
faculty and staff who regularly work on
grants; and we will increase the number by
targeting new faculty (10 per semester).
Results
Action & Follow-Up
database and sign in sheets.
Progress:
Satisfactory
Action Plan Status:
0 - No Action Plan Necessary
Task Name:
Marketing Announcements
Task Description:
Recruitment throughout the District by word
of mouth and Marketing Announcements.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Measure:
Accred-status.
Data Source for Measure:
Program Review Data
Standard and Baseline:
Full accreditation. Baseline: Full
accreditation.
12/16/2011 - Full accreditation granted in July,
2011.
Progress:
Satisfactory
Action Plan Status:
0 - No Action Plan Necessary
11/24/2010 - Program received full accreditation
from CAHIIM accrediting body.
Progress:
Satisfactory
Action Plan Status:
0 - No Action Plan Necessary
Task Name:
Annual Fees
Task Description:
Pay annual fee to accred-agency.
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Objectives
Measures & Standards and Baselines /
Strategies
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Task Name:
Annual Reports
Task Description:
Submit annual reports to accred-agency.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Planning - Health Information Technology RG - Area Plan (2009-2010) - Maintain
licensure rate at or above state and/or
national rate.
Planning Year(s):
2009 - 2010
Actual Completion Date:
04/14/2009
Objective Status:
Not Met
Budget Account Number:
11000-55143
Person(s) Responsible:
Jean Garrison
03/05/2012 6:45 PM
Results
Action & Follow-Up
10/07/2011 - Annual report (APAR-Annual
Program Assessment Report) was submitted to
CAHIIM (The Commission on Accreditation for
Health Informatics and Information Management
Education).
Progress:
Satisfactory
Action Plan Status:
0 - No Action Plan Necessary
Task Name:
Self-Studies
Task Description:
Submit self-studies when scheduled.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
10/07/2011 - Assessment report was submitted.
No additional material was requested.
Progress:
Satisfactory
Action Plan Status:
0 - No Action Plan Necessary
Measure:
Licensure or certification pass rate.
Data Source for Measure:
Program Review Data
Standard and Baseline:
90%. No baseline.
12/16/2011 - Waiting for year-end, but as of
12/16/11, not met. (67% pass rate, with only 3
graduates applying for the national RHIT Exam)
Progress:
Unsatisfactory
Action Plan Status:
1 - Action Plan Needed
11/24/2010 - Licensure results did not meet 90%
for the planning period. This is a non-mandatory
licensure exam and the pass rate for the
individuals who took the exam was 87%.
Progress:
Unsatisfactory
Action Plan Status:
1 - Action Plan Needed
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12/16/2011 - Continue offering
summer RHIT Exam reviews and
encouraging students/graduates to
sit for the non-mandatory exam.
11/24/2010 - Continue to offer
licensure review resources/materials
to graduates and work with CEHealth to provide a review course in
the summer.
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Objectives
Planning - Health Information Technology RG - License/Registration Pass Rate (2011
- 2012). - Maintain licensure/registration
pass rate at or above the state and/or
03/05/2012 6:45 PM
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
Task Name:
Licensure Results
Task Description:
Track licensure results of graduates each
year.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
10/07/2011 - Licensure pass rate was below the
national average.
With so few graduates applying for/passing this
non-mandatory exam, the results are not
satisfactory.
Progress:
Unsatisfactory
Action Plan Status:
1 - Action Plan Needed
10/07/2011 - The RHIT Exam is
stressed in each class, from the first
semester, to the capstone course.
Continue to offer review courses for
the exam and encourage graduates
to attend.
NOTE: Health care facilities are
beginning to stress the RHIT
credential again. More graduates
are expressing and interest in the
exam. We will utilize this
opportunity to assist graduates with
applications and study materials.
Task Name:
Pass Rate
Task Description:
Investigate standardized exit tests or review
courses to strengthen pass rate.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Task Name:
Past Graduates
Task Description:
Evaluate areas of weakness of past
graduates and need for curricular changes or
charges to admission criteria.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
10/07/2011 - RHIT Exam results were reviewed.
Areas requiring additional focus are now stressed
in the corresponding course/unit.
Progress:
Satisfactory
Action Plan Status:
0 - No Action Plan Necessary
Task Name:
1.
Task Description:
10/07/2011 - Two (2) graduates sat for the RHIT
Exam (not mandatory). One passed; one did not,
yielding a 50% pass rate.
10/07/2011 - Areas of weakness(es) have been
documented and corrective action taken to
modify/stress course objectives (to enhance
material).
Progress:
Satisfactory
Action Plan Status:
0 - No Action Plan Necessary
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10/07/2011 - An RHIT Exam review
was conducted during June/July,
2011, with 10 enrollees (graduates).
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Objectives
national rate. (2011-2012)
Planning Year(s):
2011 - 2012
Expected Completion Date:
08/31/2012
Objective Status:
In Progress
Budget Account Number:
11000-55143
Person(s) Responsible:
J. Garrison
Planning - Health Information Technology RG - Initiate installation of the AHIMA
Virtual Lab in the HITT Lab (2011 - 2012). Request funding to purchase AHIMA Virtual
Lab access for HITT Program. (2011-2012)
Planning Year(s):
2011 - 2012
Expected Completion Date:
08/31/2012
Objective Status:
Met
03/05/2012 6:45 PM
Measures & Standards and Baselines /
Strategies
Track national exam results.
Budget Impact:
No Funding Needed
Results
Action & Follow-Up
Several have applied for the
national exam.
Progress:
Unsatisfactory
Action Plan Status:
1 - Action Plan Needed
Offer the review course again during
the summer of 2012.
Task Name:
2.
Task Description:
Review national exam results (per domain,
etc.) to determine areas needing possible
curricular modification.
Budget Impact:
No Funding Needed
Task Name:
3.
Task Description:
Purchase additional review
materials/references for students to utilize
when preparing for their
licensure/registration exam.
Budget Impact:
Rollover/Maintain Current Funding
Projected Cost:
300.0000
Task Name:
1.
Task Description:
Request funding, through the IT Committee,
for a subscription to the AHIMA Virtual Lab
(VLAB) for the HITT Program.
Funding Justification:
The VLAB simulates a variety of health care
settings and health information
management programs, providing students
with much needed experience as they enter
12/16/2011 - Funding granted for 2011-2012
AHIMA Virtual Lab subcscription.
Progress:
Satisfactory
Action Plan Status:
0 - No Action Plan Necessary
10/07/2011 - Funding was requested/approved.
The HITT Program is utilizing specialized
software, via the AHIMA Virtual Lab.
Progress:
Satisfactory
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Objectives
Budget Account Number:
11000-55134
Person(s) Responsible:
J. Garrison
Planning - Health Information Technology RG - Program Accreditation (2010 - 2011). Maintain national accreditation of Program
through CAHIIM. (2010-2011)
Planning Year(s):
2010 - 2011
Expected Completion Date:
08/31/2011
Objective Status:
Met
Budget Account Number:
11000-55143
Person(s) Responsible:
J. Garrison
Measures & Standards and Baselines /
Strategies
the job market.
Budget Impact:
Additional/New Funding Required
Projected Cost:
3000.0000
Results
Action & Follow-Up
Action Plan Status:
0 - No Action Plan Necessary
Task Name:
1.
Task Description:
Pay annual accreditation fee.
Budget Impact:
Rollover/Maintain Current Funding
10/07/2011 - Annual accreditation fee was
submitted/processed.
Progress:
Satisfactory
Action Plan Status:
0 - No Action Plan Necessary
10/07/2011 - Accreditation fee paid to
AHIMA/CAHIIM.
Progress:
Satisfactory
Action Plan Status:
0 - No Action Plan Necessary
Task Name:
2.
Task Description:
Submit Program Assessments when
scheduled.
Budget Impact:
No Funding Needed
Task Name:
3.
Task Description:
Adhere to accreditation guidelines, per
CAHIIM requirements.
Budget Impact:
No Funding Needed
10/07/2011 - Program assessments completed
and submitted in March, as scheduled.
Progress:
Satisfactory
Action Plan Status:
0 - No Action Plan Necessary
Planning - Health Professions & Related
Sciences - RG - Plan, develop and offer
dual credit courses in Health Occupations
03/05/2012 6:45 PM
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Objectives
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
(2009 - 2010). - Currently dual credit
courses in Medical Terminology are being
offered to CCTE. Other Independent school
districts in the area will be needing these
courses and this discipline will be offering
them beginning with Medical Law and
Ethics HPRS1205.
Planning Year(s):
2009 - 2010
Expected Completion Date:
01/10/2011
Actual Completion Date:
01/10/2011
Objective Status:
In Progress
Budget Account Number:
55115Person(s) Responsible:
Elaine Olsakovsky/HPRS Coordinator
Planning - Health Professions & Related
Sciences - RG - Plan, develop and offer
Dual credit courses to Independent School
Districts (2010 - 2012). - CCTE and Austin
HS to be offered HPRS1205, Medical Law
and Ethics for the first time in Spring 2011
as an online course.
In addition HPRS1208 has been developed
and will be offered at Silva Magnet HS as
traditional classroom dual credit course.
Planning to offer these and other courses to
other Independent School Districts is
ongoing.
Planning Year(s):
2010 - 2011
2011 - 2012
Expected Completion Date:
05/07/2012
Objective Status:
New
Budget Account Number:
03/05/2012 6:45 PM
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Objectives
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
55115
Person(s) Responsible:
Elaine Olsakovsky/ HPRS Coordinator
Planning - Health Related Grants - Identify
appropriate external funding sources related
to health (2012-2013). - Number of grants
and applications completed.Lead project
teams to develop grants and research
proposals. Write and submit proposals.
Planning Year(s):
2012 - 2013
Expected Completion Date:
09/01/2012
Actual Completion Date:
08/31/2013
Objective Status:
In Progress
Budget Account Number:
11000-55160
Person(s) Responsible:
Souraya Hajjar
Measure:
A minimum of 20 applications per year
Standard and Baseline:
Start with 20 as a minimum number of
applied grants
Planning - Health Related Grants Operation and Management of awarded
grants. (2010-2013) - Manage overall
operations of all health grant projects to
include initiation, coordination, and
supervision of the planning, development,
scheduling, marketing, budgeting,
implementation and evaluation of all project
activities.
Planning Year(s):
2012 - 2013
Expected Completion Date:
09/01/2012
Actual Completion Date:
08/31/2013
Objective Status:
In Progress
Measure:
Any awarded grant is used as a baseline
Data Source for Measure:
External Report
Standard and Baseline:
Evaluate all funded grants. Baseline: We
start at no awards and we apply for awards.
03/05/2012 6:45 PM
Task Name:
Create a database of potential RFP's-private
and public
Task Description:
Minimally a complete and thorough database
of applications selected, and applied to.
Funding Justification:
None needed-Applying to grants that
provide us with additional funding
Budget Impact:
No Funding Needed
11/05/2010 - Evaluated all grants awarded on a
yearly basis.
Progress:
Satisfactory
Action Plan Status:
0 - No Action Plan Necessary
Task Name:
Operation and Management of awarded
grants
Task Description:
Completion and implementation of each
grant, then its evaluation.
Funding Justification:
The funding will be provided by the awarded
grant.
Budget Impact:
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Objectives
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
No Funding Needed
Budget Account Number:
11000-55160
Person(s) Responsible:
Souraya Hajjar
Planning - Health Related Grants Management of all grants, external
contracts, and all projects related to Health
Career and Technical Education. (2010 2013) - Supervise and manage contractual
reporting requirements of all health grants
to include monitoring financial records,
budgets, and expenditures to ensure
compliance with the stated objectives and
budget. Recruit and supervise personnel
according to each grant needs.
Planning Year(s):
2012 - 2013
Expected Completion Date:
09/01/2012
Actual Completion Date:
08/31/2013
Objective Status:
Met
Budget Account Number:
11000-55160
Person(s) Responsible:
Souraya Hajjar
Measure:
Tracking the resources related to all of these
programs
Data Source for Measure:
Budget Data
Standard and Baseline:
More than 50 different grants, external
contracts, projects, etc.
Planning - Health Related Grants - Manage
all operational and clinical aspects of the
Rio Grande Border Health Clinic (2010 2013). - Supervise staff, operate the
logistical part of the clinic, and manage
clinic services and staff. Serve as a clinic
manager of the RGBH clinic Allied Health
Services-Oversee clinic's operations
including staff and their work, needs and
finances of three main health programs.
Measure:
Supervise staff, minimum of 2
Supervise patients needs and protect their
health information
Manage logistics of the clinic
Monitor fiscal resources and keep the clinic
solvent.
Data Source for Measure:
Budget Data
Standard and Baseline:
Maintain a minimum budget of $20,000
03/05/2012 6:45 PM
11/05/2010 - Countless projects met.
Progress:
Satisfactory
Action Plan Status:
0 - No Action Plan Necessary
Task Name:
Management of all grants, external
contracts, and all other projects related to
Health Career and Te
Task Description:
Meeting all operational, management, fiscal,
and evaluative requirements dealing with all
cited.
Funding Justification:
None is requested
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
11/05/2010 - All met and accomplished.
Progress:
Satisfactory
Action Plan Status:
0 - No Action Plan Necessary
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Objectives
Measures & Standards and Baselines /
Strategies
Planning Year(s):
2012 - 2013
Expected Completion Date:
09/01/2012
Actual Completion Date:
08/31/2013
Objective Status:
In Progress
Budget Account Number:
11000-55155
Person(s) Responsible:
Souraya Hajjar
yearly.
Planning - Health Related Grants - HIPAA
Compliance Officer of the College (20122013). - Serve as a HIPAA Compliance
officer of the college, maintain HIPAA
Database and monitor of health info,
tracking course of work in a hybrid entity,
and supervise data retrieval and maintain
confidentiality.
Planning Year(s):
2012 - 2013
Expected Completion Date:
09/01/2012
Actual Completion Date:
08/31/2013
Objective Status:
In Progress
Budget Account Number:
11000-55160
Person(s) Responsible:
Souraya A. Hajjar
Measure:
Maintain tracking data and teach HIPAA
training to all who needs it.
Data Source for Measure:
Enrollment Data
Standard and Baseline:
Maintain all daily and monthly tracking data.
Planning - Health Related Grants - Health
Website Maintenance (2012 - 2013). Design, create, maintain, and update data
and info related to health programs, grants,
projects. Cover health news and post them
Measure:
Be up-to-date with news and format of this
website
Data Source for Measure:
Department/Area Report
03/05/2012 6:45 PM
Results
Action & Follow-Up
Task Name:
Manage all operational and clinical aspects
of the Rio Grande Border Health Clinic
Task Description:
Monitor logistics, provide database of
patients, compile revenues lists
Funding Justification:
Almost $15,000 for staff salaries
Budget Impact:
Rollover/Maintain Current Funding
Projected Cost:
15000.0000
Task Name:
HIPAA Compliance
Task Description:
Keep everyone compliant with patient's and
faculty and students private health
information
Funding Justification:
Compliant with the Feds
Budget Impact:
No Funding Needed
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Objectives
in an e-newsletter posted on a monthly
basis on the website.
Planning Year(s):
2012 - 2013
Expected Completion Date:
09/01/2012
Actual Completion Date:
08/31/2013
Objective Status:
In Progress
Budget Account Number:
11000-55160
Person(s) Responsible:
Souraya Hajjar
Planning - Heating, Ventilation & Air
Conditioning - ATC - Skelton House (20102011) - To build skelton house for students
so they can practice installations.
Planning Year(s):
2010 - 2011
Actual Completion Date:
02/20/2010
Objective Status:
New
Budget Account Number:
11000-55416
Person(s) Responsible:
Manny Torres
Planning - History - NW - Increase Offerings
of Online History Classes (2009-2010) Expand offerings in online History courses
per semester. Additional 1301/1302
classes each semester in addition to World
History course offerings.
Planning Year(s):
2009 - 2010
03/05/2012 6:45 PM
Measures & Standards and Baselines /
Results
Strategies
Standard and Baseline:
Minimum of 12 newsletters a year,
maintenance of health website, and maintain
a tracking site for website usage.
Action & Follow-Up
Task Name:
Health website maintenance
Task Description:
Numbers, tracking, database need to be
maintained and accurately reported.
Funding Justification:
0
Budget Impact:
No Funding Needed
Measure:
Skelton built.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Skelton built and in use. Baseline: No current
structure.
Task Name:
Build House.
Task Description:
Ask EPCC constuction program to build
house.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Measure:
Completion rate, student enrollment
increases.
Data Source for Measure:
Enrollment Data
Standard and Baseline:
50% increase in History 1301/1302 offerings.
Baseline: One U.S. History 1301/1302 and
02/15/2012 - Increasing offerings by 30%
Progress:
Satisfactory
Action Plan Status:
0 - No Action Plan Necessary
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Objectives
Actual Completion Date:
03/05/2009
Objective Status:
Met
Budget Account Number:
11000-55293
Person(s) Responsible:
Manfred Silva
Planning - History - NW - History NWC New
and Diversified Offerings in History (20102012) - To increase and diversify methods
for instructional presentations.
Planning Year(s):
2010 - 2011
2011 - 2012
Actual Completion Date:
03/12/2010
Objective Status:
In Progress
Budget Account Number:
11000-55293
Person(s) Responsible:
Manfred Silva
Planning - History - NW - History Northwest
Campus(2012-13) - Online Learning
Community offering
Planning Year(s):
2012 - 2013
Expected Completion Date:
03/05/2012 6:46 PM
Measures & Standards and Baselines /
Strategies
one 2321/2322 World History per semester
offered presently.
Results
Action & Follow-Up
Task Name:
Increase Enrollment
Task Description:
Increase enrollment and successfully
establish online history survey classes for
the future needs of students at the Northwest
Campus. To obtain funding through history
sections within the discipline.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Measure:
Offer additional methods using latest
technology.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Increase student enrollment in History
offerings. Baseline: Increase online
offerings in U.S. History and world History by
50%.
02/15/2012 - Successfully met increased offerings
in both World and U.S. History
Progress:
Satisfactory
Action Plan Status:
0 - No Action Plan Necessary
Task Name:
Student Needs
Task Description:
Assessment of student needs and develop
those required changes and additions.
Budget Impact:
No Funding Needed
Measure:
Sucessful enrollment
Data Source for Measure:
Enrollment Data
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Objectives
Measures & Standards and Baselines /
Strategies
08/31/2013
Objective Status:
New
Budget Account Number:
110055293
Person(s) Responsible:
Manfred Silva
Task Name:
Increase enrollment by 25 students
Task Description:
Add classes to schedule and attend
Northwest NSO
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Planning - History - RG - Conference in Las
Vegas (2010 - 2011). - Conference for
History Professors
Planning Year(s):
2010 - 2011
Expected Completion Date:
08/31/2011
Objective Status:
New
Budget Account Number:
11000Person(s) Responsible:
Mark Norbeck
Measure:
Doubled my knowledge
Data Source for Measure:
Committee Recommendation
Standard and Baseline:
50% of professors double their knowledge
Planning - History - VV - Enhancing VV
History Discipline Area (2009-2010) Objective is to allow faculty in A2100 Area
to make better use of their filing cabinets;
and to clear passageways.
Planning Year(s):
2009 - 2010
Expected Completion Date:
12/12/2009
Actual Completion Date:
12/12/2009
Objective Status:
Measure:
No Measure
03/05/2012 6:46 PM
Results
Action & Follow-Up
Task Name:
History Conference
Task Description:
Jeffersonian democracy
Funding Justification:
mandatory continuing education
Budget Impact:
Additional/New Funding Required
Projected Cost:
5000.0000
Standard and Baseline:
Clear passageways and filling cabinets that
belong only to faculty from that area.
Baseline: A2100 Office area cluttered with
empty file cabinets or cabinets not belonging
to area. Those in passage to classrooms
are in the way.
11/18/2010 - Faculty in the area worked together
to accomplish this goal.
Progress:
Satisfactory
Action Plan Status:
0 - No Action Plan Necessary
Task Name:
Remove Empty Cabinets
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Objectives
Met
Budget Account Number:
11000-55290
Person(s) Responsible:
Richard Baquera
Planning - History - VV - Develop Special
Topics Course in History (2009-2010) - To
have a course which offers specialized
topics in History.
Planning Year(s):
2009 - 2010
Actual Completion Date:
03/13/2009
Objective Status:
Not Met
Budget Account Number:
11000-55290
Person(s) Responsible:
Albert Burnham
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
Task Description:
Remove empty cabinets and those
belonging to other disciplines remaining
cabinets can be arranged so as to clear the
area and allow faculty in that area to use it
more efficiently.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Measure:
Having the EPCC Historians develop
specialized course that will be of interest to
students, the college, the community and
themselves.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Increasing the number of History course
offerings and increasing enrollment in
History courses. Baseline: The Historical
subjects that would be offered in a "Special
Topics" course are not currently a part of the
EPCC History Curriculum. They would be
brand new.
11/18/2010 - History discipline faculty will develop
a special topics course which will be of interest to
students and the community.
Progress:
Unsatisfactory
Action Plan Status:
0 - No Action Plan Necessary
Task Name:
EPCC History Faculty
Task Description:
Encourage the EPCC History faculty, both
Full-time and Part-time, to develop topics
which can be included in a "Special Topics"
courses.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Planning - History - VV - Additional FT
03/05/2012 6:46 PM
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Objectives
Faculty Member (2010-2011) - Hire one
New Full-Time Tenure Track Faculty
Member.
Planning Year(s):
2010 - 2011
Actual Completion Date:
02/22/2010
Objective Status:
Not Met
Budget Account Number:
11000-55290
Person(s) Responsible:
Richard Baquera
Planning - History - VV - Provide Tutoring in
History (2010-2011) - Provide effective
tutoring History for any EPCC student who
needs it.
Planning Year(s):
2010 - 2011
Actual Completion Date:
02/22/2010
Objective Status:
In Progress
Budget Account Number:
11000-55290
Person(s) Responsible:
Richard Baquera
Planning - History - VV - Promote HIST
Hybrid Courses (2011-2012) - Increase
number of HIST sections to be offered to
students.
03/05/2012 6:46 PM
Measures & Standards and Baselines /
Strategies
Measure:
Insure the FT Faculty is filled.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Increase number of FT Faculty by one.
Baseline: Currently have 4 Tenure, 2
Probationary and 1 Lecturer.
Results
Action & Follow-Up
09/27/2011 - Action denied.
Progress:
Satisfactory
Action Plan Status:
0 - No Action Plan Necessary
Task Name:
Out-to-get New Full-time Faculty
Task Description:
With budget adoption position will be filled.
Budget Impact:
Additional/New Funding Required
Measure:
Work with Tutorial Services to provide this
for students.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Availability of History tutoring for students.
Baseline: Students have been requesting
History tutoring.
09/27/2011 - In Progress/Not completed.
Progress:
Satisfactory
Action Plan Status:
1 - Action Plan Needed
Task Name:
How to help HIST students.
Task Description:
Survey student needs and discipline will
work with Tutorial Services.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Measure:
More hybrid HIST1301 & 1302 sections
listed in class schedule.
Standard and Baseline:
One instructor offers two hybrid sections.
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Objectives
Planning Year(s):
2011 - 2012
Objective Status:
New
Budget Account Number:
11000-55290
Person(s) Responsible:
Richard Baquera
Planning - History - VV - Promote HIST2328
(2011-2012) - Increase student awareness
of this class.
Planning Year(s):
2011 - 2012
Objective Status:
New
Budget Account Number:
11000-55290
Person(s) Responsible:
Richard Baquera
Planning - Human Resources Development
- Staff Training and Development (20092010) - Develop, plan, and facilitate two
staff development programs per month on
change management, customer service,
diversity, human relationships, leadership,
interpersonal skills, team building, and
student confidentiality respectively to
classified, and professional staff.
Planning Year(s):
2009 - 2010
03/05/2012 6:46 PM
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
HIST discipline able to enroll as many
students who wish to register for our classes.
Task Name:
Promote HIST Hybrid Courses
Task Description:
Promote idea of hybrid classes among VV
FT faculty.
Budget Impact:
No Funding Needed
Measure:
There is an increase in number of students
enrolled in HIST2328.
Standard and Baseline:
HIST 2328 was cancelled in Fall 2011
because of low enrollment.
A full class for HIST 2328.
Task Name:
Promote HIST2328
Task Description:
Through flyers, message to collegues, etc...,
will promote this class.
Budget Impact:
No Funding Needed
Measure:
Twenty four 3 1/2 hour sessions to 70
percent of classified and professional staff
employees. 80 percent positive feedback
from program participants from program
evaluations.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
741 classified and professional staff.
Baseline: 70 percent of classified and
11/22/2010 - Conducted 27 workshops, to over
731 classified and professional staff. Obtained
over 90 percent postive feedback from program
participants.
Progress:
Satisfactory
Action Plan Status:
0 - No Action Plan Necessary
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Objectives
Actual Completion Date:
03/11/2009
Objective Status:
Met
Budget Account Number:
11000-52149
Person(s) Responsible:
Alex Hernandez
03/05/2012 6:46 PM
Measures & Standards and Baselines /
Strategies
professional staff.
Results
Action & Follow-Up
Task Name:
Employees Training Needs
Task Description:
Conduct an employees training needs
survey, identify relevant training needs.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Task Name:
Program Participants
Task Description:
Obtain feedback from program participants.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Task Name:
Room Availability
Task Description:
Coordinate with media and conference room
availability.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Task Name:
Training Schedule
Task Description:
Develop a training schedule.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Task Name:
Training Schedule Via E-mail
Task Description:
Disseminate the training schedule via e-mail
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Objectives
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
and the HRD website.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Task Name:
Training Sessions
Task Description:
Rollout training sessions.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Planning - Human Resources Development
- Marketing of the Training Function (20092010) - Market the training function to
attract a broader spectrum of employees
attending the workshops.
Planning Year(s):
2009 - 2010
Actual Completion Date:
03/11/2009
Objective Status:
Met
Budget Account Number:
11000-52149
Person(s) Responsible:
Alex Hernandez
03/05/2012 6:46 PM
Measure:
Evaluate and measure if a wider spectrum of
employees district-wide are attending the
workshops.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
70 percent attendance (professional and
classified staff) from the different campuses.
No baseline.
11/18/2010 - Based upon the sign in rosters,
personnel from all campuses attend the training
workshops. The measure of 70 percent
attendance was attained.
Progress:
Satisfactory
Action Plan Status:
1 - Action Plan Needed
Task Name:
HRD's Website
Task Description:
Make employees aware that the HRD
Department has a website to access all the
services offered by HRD.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Task Name:
Implement a Training Needs Assessment
Task Description:
Implement a training needs assessment to
allow employees to identify areas in which
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Objectives
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
they want to develop. Give those areas a
priority.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Task Name:
Offer Giveaways for those Attending
Workshops
Task Description:
Offer certificates and giveaways to
employees that attend workshops.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Task Name:
Promote the Programs Offered by HRD
Task Description:
Distribute brochures and information at all
the campuses to promote the programs
offered by HRD.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Task Name:
Promote Training and Workshops Offered by
HRD
Task Description:
Partner with the Marketing Department to
professionally promote training and
workshops offered by HRD.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Task Name:
To Attend Workshops Offered by HRD
03/05/2012 6:46 PM
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Objectives
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
Task Description:
Partner with administrators and supervisors
to encourage employees to attend the
workshops offered by HRD.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Task Name:
Videotape Workshops
Task Description:
Videotape workshops of interest and air
them through the EPCC TV Station.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Planning - Human Resources Development
- HRD Website (2009-2010) - Coordinate
with Information Technology to update the
HRD website. Updated information will
include available workshops, schedule of
monthly workshops, programs offered by
HRD, and updated list of books in the
resource library.
Planning Year(s):
2009 - 2010
Measure:
Number of responses ("hits") from users.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Twenty percent usage from users. Baseline:
Previous year.
11/18/2010 - The HRD website had 4,277 hits
from September 2009 to August 2010.
Progress:
Satisfactory
Action Plan Status:
0 - No Action Plan Necessary
Measure:
Twenty four 3 1/2 hour sessions to 70
percent of EPCC employees.
10/18/2011 - Facilitated 31 workshops to 433
employees.
Progress:
Actual Completion Date:
03/11/2009
Objective Status:
Met
Budget Account Number:
11000-52149
Person(s) Responsible:
Alex Hernandez
Planning - Human Resources Development
- Staff Training and Development (20102011) - Facilitate two staff development
03/05/2012 6:46 PM
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Objectives
programs per month.
Planning Year(s):
2010 - 2011
Actual Completion Date:
08/31/2011
Objective Status:
Met
Budget Account Number:
11000-52149
Person(s) Responsible:
Alex Hernandez
Planning - Human Resources Development
- Effective Management Series (2010-2011)
- Facilitate two staff development programs
per month for supervisors.
Planning Year(s):
2010 - 2011
Actual Completion Date:
08/31/2011
Objective Status:
Met
Budget Account Number:
11000-52149
Person(s) Responsible:
Alex Hernandez
03/05/2012 6:46 PM
Measures & Standards and Baselines /
Strategies
Data Source for Measure:
Department/Area Report
Standard and Baseline:
600 EPCC employees. Baseline: 70 Percent
of EPCC employees.
Results
Action & Follow-Up
Satisfactory
Action Plan Status:
0 - No Action Plan Necessary
08/31/2011 - Facilitated 31 workshops to 433
employees.
Progress:
Satisfactory
Action Plan Status:
0 - No Action Plan Necessary
Task Name:
Training
Task Description:
Develop a training schedule. Announce
sessions via e-mail. Coordinate with media
and conference room availability. Roll out
training session/s.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Measure:
Twelve four 3 hour sessions to 20 percent of
EPCC supervisors.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
42 EPCC supervisors. Baseline: 20 percent
of EPCC supervisors.
10/18/2011 - Conducted nine, 3 hours sessions of
the Effective Management Series to 121
supervisors.
Progress:
Satisfactory
Action Plan Status:
0 - No Action Plan Necessary
Task Name:
Training
Task Description:
Develop a training schedule. Announce
sessions via e-mail. Coordinate with media
and conference room availability. Roll out
training session/s.
Budget Impact:
No Funding Needed
Projected Cost:
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Objectives
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
0.0000
Planning - Human Resources Development
- Annual Staff Retreat (2010-2011) Facilitate one off site educational training
experience.
Planning Year(s):
2010 - 2011
Actual Completion Date:
04/11/2011
Objective Status:
Met
Budget Account Number:
11000-52149
Person(s) Responsible:
Alex Hernandez
Measure:
One three day event for 60 EPCC
employees.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
60 EPCC employees. Baseline: Analysis of
Program Evaluations.
08/31/2011 - Facilitated one offsite educational
staff training to 60 employees.
Progress:
Satisfactory
Action Plan Status:
0 - No Action Plan Necessary
Task Name:
Training
Task Description:
Develop a training schedule. Announce
sessions via e-mail. Coordinate with media
and conference room availability. Roll out
training session/s.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Planning - Human Resources Development
- Staff Training and Development (20112012) - Facilitate two staff development
programs per month.
Planning Year(s):
2011 - 2012
Expected Completion Date:
08/31/2012
Objective Status:
New
Budget Account Number:
1100
Person(s) Responsible:
Alex Hernandez
Planning - Human Resources Development
- Effective Management Series (201103/05/2012 6:46 PM
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Objectives
Measures & Standards and Baselines /
Strategies
Results
Measure:
The procedure will be made available to all
EPCC employees. Training will be
conducted for the Selection committee.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
The new procedure will be placed on the
EPCC web site for all to see.
10/27/2010 - The procedure will be made available
on the EPCC policy/procedure website. The
selection committees will be trained on the
procedure and will abide by the selection
guidelines.
Progress:
Unsatisfactory
Action Plan Status:
0 - No Action Plan Necessary
Action & Follow-Up
2012) - Coordinate and assist with two staff
development programs per month for
supervisors.
Planning Year(s):
2011 - 2012
Expected Completion Date:
08/31/2012
Objective Status:
New
Budget Account Number:
1000
Person(s) Responsible:
Alex Hernandez
Planning - Human Resources Development
- Annual Staff Retreat (2011 - 2012) Facilitate one off site educational staff
retreat for approximately 60 employees.
Planning Year(s):
2011 - 2012
Expected Completion Date:
08/31/2012
Objective Status:
New
Budget Account Number:
1100
Person(s) Responsible:
Alex Hernandez
Planning - Human Resources, Risk
Management, & Safety - Staff New Hire
Procedure (2009 - 2010). - Update the staff,
classified, professional and administrative
hiring procedure. This procedure has not
been updated in many years and the
process has changed as technology
changes.
Planning Year(s):
2009 - 2010
Expected Completion Date:
10/31/2010
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Objectives
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
Objective Status:
In Progress
Budget Account Number:
11000-71000
Person(s) Responsible:
Liz Ryan, Albert Yanez
Planning - Human Resources, Risk
Management, & Safety - Safety Share
Program (2009 - 2010). - Create a safety
program for the district. The Safety Share
program is a simple way to get the District
involved in their safety and the safety of
others. It is a tool used to enhance the
VALUE of safety for all employees and their
families. It goes hand and hand with the
motto: "Take Safety Home"
Planning Year(s):
2009 - 2010
Expected Completion Date:
04/30/2010
Actual Completion Date:
04/30/2010
Objective Status:
Met
Budget Account Number:
11000 71000
Person(s) Responsible:
Nancy Tharp, Liz Ryan
Planning - Human Resources, Risk
Management, & Safety - Reclassification
Project (2010 - 2011). - Conduct a district
wide evaluation of job descriptions for title,
grade and classification status
Planning Year(s):
2010 - 2011
Expected Completion Date:
03/11/2011
Objective Status:
New
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Objectives
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
Budget Account Number:
11000-71000
Person(s) Responsible:
Liz Ryan, Nora Servin, Melissa Laibinis
Planning - Human Resources, Risk
Management, & Safety - Performance
Appraisal Project (2009 - 2010). - Design,
implement, train and administer a staff
perfromance appraisal system.
Planning Year(s):
2009 - 2010
Expected Completion Date:
06/30/2010
Actual Completion Date:
06/30/2010
Objective Status:
Met
Budget Account Number:
11000-71000
Person(s) Responsible:
Liz Ryan, Nora Servin
Measure:
The District Staff employees will be trained
on why do we need a performance appraisal
system and how to use the system.
Data Source for Measure:
Committee Recommendation
Standard and Baseline:
100% full-time staff will complete their own
self evaluation.
Planning - Information Technology Systems
- NW - Improve Retention, Graduation and
Completion Rates (2009 - 2010). - 1.3
recruit and retain quality faculty; 1.5 provide
and support innovative technologies; 1.6
provide quality instructional support.
Measure:
1.3 work with adjuncts to maintain high
standards and quality.
Data Source for Measure:
Program Review Data
Standard and Baseline:
1.5 promote variety of instructional
03/05/2012 6:46 PM
Task Name:
Conduct an RFQ and find a software that will
help us complete the project on-line
Task Description:
The People Admin application software also
has a performance appraisal module and a
job description module that works together.
Budget Impact:
Additional/New Funding Required
Projected Cost:
30000.0000
Funding Justification:
SACS requires that the district have an
evaluation system for administrators. It is
good business practice to have the
evaluation system for all classifications of
staff.
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Objectives
Measures & Standards and Baselines /
Strategies
Planning Year(s):
2009 - 2010
deliveries. Baseline: 1.5 continue to
increase new innovative ideas to keep the
students interested.
Actual Completion Date:
03/05/2009
Objective Status:
New
Budget Account Number:
11000-55218
Person(s) Responsible:
Debbie Luna
Results
Action & Follow-Up
Task Name:
New Technologies
Task Description:
Need to keep up with new technologies.
Budget Impact:
Additional/New Funding Required
Projected Cost:
200.0000
Planning - Information Technology Systems
- NW - Improve Retention, Graduation and
Completion Rates (2012 - 2013). - 1.3
recruit and retain quality faculty; 1.5 provide
and support innovative technologies.
Planning Year(s):
2012 - 2013
Expected Completion Date:
08/31/2013
Objective Status:
New
Budget Account Number:
1100055218
Person(s) Responsible:
Debbie Luna
Planning - Information Technology Systems
- NW - Online Offerings - To increase the
online offerings.
Planning Year(s):
2012 - 2013
Expected Completion Date:
08/31/2013
Objective Status:
In Progress
Budget Account Number:
1100055218
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Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
Person(s) Responsible:
Debbie Luna
Planning - Information Technology Systems
- VV - Increase Marketing Efforts (20092010) - Explore new marketing efforts to
increase student enrollment into ITSC.
Planning Year(s):
2009 - 2010
Actual Completion Date:
04/20/2009
Objective Status:
New
Budget Account Number:
11000-55215
Person(s) Responsible:
Dell Najera
Planning - Information Technology Systems
- VV - Information Technology Systems
Discipline (2010-2011) - All of the degree
plans and certificates should be reviewed
by the discipline at least once this year.
Planning Year(s):
2010 - 2011
Actual Completion Date:
03/12/2010
Objective Status:
New
03/05/2012 6:46 PM
Measure:
Compare enrollment figures starting with
Fall 2009 with year ago numbers for each
semester.
Data Source for Measure:
Enrollment Data
Standard and Baseline:
Increases in year ago student enrollment
numbers for previous semesters. Baseline:
Current ITSC enrollment numbers.
11/17/2010 - Information Technology Systems
student enrollment increased approximately 21%
per enrollment data provided by Data Systems
department 11/17/10.
Progress:
Satisfactory
Action Plan Status:
0 - No Action Plan Necessary
Task Name:
Work with the Marketing Department
Task Description:
Work with the Marketing Department to
explore increased marketing efforts directly
targeted for the ITSC department.
Collaborate with the Marketing Department
to provide supporting materials, information,
etc. to use within the College's overall
marketing efforts.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Measure:
11/02/2011 - The ITSC Discipline reviewed the
The Instructional Coordinator(s) will keep a plans for the upcoming 2 year catalog cycle. We
written record of the progression of this plan. removed a course from the Programming Degree.
We also created a Health Technology certificate.
Standard and Baseline:
All four degrees and associated certificates Progress:
will be reviewed and approved by a majority Satisfactory
Action Plan Status:
vote in the discipline meetings. Baseline:
The degrees and certificates have not been 0 - No Action Plan Necessary
reviewed in several years.
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Objectives
Budget Account Number:
11000-55215
Person(s) Responsible:
Charles Crawford
Planning - Institutional and Community
Planning (Testing Unit) - Web-based
Software Implementation (2009 - 2010). To develop needed criteria, identify
characteristics of needed web-based
software, and work collaboratively with
Accreditation and Student Learning
Outcomes responsible personnel towar the
planning and purchase of web-based
software to serve EPCC's accreditation
needs for planning, assessment, program
review, and student learning outcomes.
Planning Year(s):
2009 - 2010
Expected Completion Date:
08/31/2010
Actual Completion Date:
08/31/2010
Objective Status:
Met
Budget Account Number:
11000-33010
Person(s) Responsible:
Dolores A. Gross, Ralph Silva
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Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
08/04/2010 - Software purchased, staff person
hired to administer system, file permissions set-up,
and training began with 1/2 of faculty trained to
input SLO information during last half of academic
year.
Progress:
Satisfactory
Action Plan Status:
2 - Action Plan Documented
08/04/2010 - Continue training via
fall semester 2010 and spring 2011
faculty development as well as
through hands-on training
opportunties for budget heads and
faculty during the regular semesters.
Provide individual user support as
needed.
Task Name:
Monthly Discipline Meetings
Task Description:
The Instructional Coordinator(s) will present
the various degrees and certificates for
review as an agenda item during the
disciplines monthly discipline meetings.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Measure:
Identification of all desired characteristics for
internal EPCC use and to meet reporting
and accreditation needs, and purchase of
software.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Purchase of web-based software to serve
EPCC's planning, assessment &
accreditation needs.
Currently using internally constructed MS
Access databases for planning, assessment
& program review. None present (as of 2/09)
for collection & tracking of student learning
outcomes.
Task Name:
Develop Software Criteria and Purchase
Task Description:
Develop internal software criteria working
with key EPCC staff, to include staff
reponsible for compiliation of Student
learning Outcomes, Program, and to include
all Planning & Assessment activities. Review
characteristics of existing software, host
demonstration and webinars, and develop
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Objectives
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
formal, written criteria.
Budget Impact:
Additional/New Funding Required
Projected Cost:
25000.0000
Funding Justification:
Need additional funds to purchases
software and host training.
Task Name:
Input user permissions for EPCC budget
heads & instructional coordinators
Task Description:
Input user permissions into software for
Planning, Assessment and SLOs
Budget Impact:
Rollover/Maintain Current Funding
Task Name:
Purchase of SLO, Planning & Assessment
Software
Task Description:
Provide information to purchasing
department for the development and
publication of a Request for Proposals to
advertise the needed software to eligible
bidders. Work with Purchasing Department
ot develop committee to review bids,
complete software purchase, and install
software on serve, or EPCC commit to webhosting by software provider as desired.
Budget Impact:
Rollover/Maintain Current Funding
Task Name:
Software Training
Budget Impact:
Rollover/Maintain Current Funding
Planning - Institutional and Community
Planning (Testing Unit) - Budget Head
Training (2010 - 2013). - Train budget
03/05/2012 6:46 PM
Measure:
Have everyone trained.
Data Source for Measure:
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Objectives
heads on how to use new software.
Planning Year(s):
2010 - 2011
2011 - 2012
2012 - 2013
Actual Completion Date:
10/14/2010
Objective Status:
In Progress
Budget Account Number:
11000-55000
Person(s) Responsible:
Ralph Silva
Planning - Institutional and Community
Planning Department - Training on Webbased Planning and Assessment Software
(2009-2010). - Conduct training for EPCC
budget heads and instructional coordinators
on new web-based EPCC planning and
assessment software.
Planning Year(s):
2009 - 2010
Expected Completion Date:
08/31/2010
Actual Completion Date:
08/31/2010
Objective Status:
Met
Budget Account Number:
11000-33010, 11000-33011
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Measures & Standards and Baselines /
Strategies
Department/Area Report
Standard and Baseline:
No training was needed before. All budget
heads should know how to use software by
the end of this academic year.
Measure:
Effectiveness of training.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
See how well the training went with a follow
up servey on how effective we were.
Results
Action & Follow-Up
08/31/2010 - Training sessions were planned and
made available to all budget heads and
instructional coordinators on the TracDat system.
The system was purchased, set-up based on
EPCC's administrative and instructional
organizational structure. Hands-on training was
provided to College employees engaged in
institutional planning.
Progress:
Satisfactory
Action Plan Status:
2 - Action Plan Documented
08/31/2010 - Training will continue
in academic year 2010-2011 for
administrators and instructional
coordinators on the TracDat
software, its use in planning and
assessment of results. Sessions will
be presented at Faculty
Development before the Fall and
Spring semesters.
Task Name:
Training
Task Description:
Have multiple days of training for budget
heads to attend.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Measure:
Training conducted and made available to
all EPCC budget heads to include upper
administration, deans, directors, and in
instruction via district-wide instructional
discipline coordinators.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
100% of budget heads and all instructional
coordinators will be provided with access,
information and training in order to utilize
web-based EPCC planning and assessment
software. Baseline: No current web-based
system. Current system is free-standing and
is handled electronically via e-mail using MS
ACCESS; web-based system would place
planning and assessment on a server and be
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Objectives
Person(s) Responsible:
Dr. Dolores Gross & Ralph Silva,
Assessment Programs Manager
Measures & Standards and Baselines /
Results
Strategies
accessible to budget heads and instructional
personnel at all times during the year for
needed updates, revisions, and easy
reference.
Action & Follow-Up
Task Name:
Compile Comments and Feedback
Task Description:
Compile comments and staff feedback for
communications with software company
regarding EPCC needs from software.
Budget Impact:
Additional/New Funding Required
Projected Cost:
40000.0000
Funding Justification:
two new cars.
Task Name:
Evaluate Effectiveness
Task Description:
Evaluate effectiveness of training based on
pilot test results, use of database during
trainings, and during implementation phases.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Task Name:
Input Budget Head and Instructional
Coordinagor Information
Task Description:
Upon software purchase and installation,
ensure that all needed budget head and
instructional coordinator information is input
into the system.
Budget Impact:
No Funding Needed
Projected Cost:
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Objectives
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
0.0000
Task Name:
Pilot Test Training
Task Description:
Pilot test training with a group of budget
heads and instructional personnel.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Task Name:
Plan Trainings
Task Description:
Plan trainings in conjunction with appropriate
personnel, and schedule lab time for handson training.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Task Name:
Provide Training
Task Description:
Host and provide training for budget heads
and instructional staff, as well as
administrative support staff in each budget
heads' offices.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Task Name:
Training Materials
Task Description:
Produce training materials to assist in
software understanding and usage.
Budget Impact:
No Funding Needed
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Objectives
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
08/31/2010 - Based on a comprehesive analysis of
software packages available for planning,
assessment of results, and for use with Student
Learning Outcomes, EPCC purchased TracDat
software. Institutional plans (Area Effectiveness
Plans), assessment of plan results, and Student
Learning Outcomes will be tracked via the new
software.
Progress:
Satisfactory
Action Plan Status:
2 - Action Plan Documented
08/31/2010 - After purchase of
TracDat software, inputting plans
from the previous year will take
plan, in order for budget heads,
administrators, and instructional
coordinators to have access to their
information in the new software and
for training purposes. In addition,
setting up the system in order to
make most efficent use of the
software based on EPCC's
organizational structure will take
place.
Projected Cost:
0.0000
Planning - Institutional and Community
Planning Department - Web-based Planning
Software Implementation (2009-2010). - To
develop needed criteria, identify
characteristics of needed web-based
planning software, and work collaboratively
with Accreditation and Student Learning
Outcomes responsible personnel toward the
planning and purchase of web-based
software to serve EPCC's accreditation
needs for planning, assessment, program
review, and student learning outcomes.
Planning Year(s):
2009 - 2010
Actual Completion Date:
08/31/2009
Objective Status:
Met
Budget Account Number:
11000-33010
Person(s) Responsible:
Dr. Dolores Gross
Measure:
Identification of all desired characteristics for
internal EPCC use and to meet reporting
and accreditation needs, and purchase of
software.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Purchase of web-based software to serve
EPCC's planning, assessment and
accreditation needs. Baseline: Currently
using internally constructed ACCESS
databases for planning, assessment and
program review. None present (as of 2/09)
for collection and tracking of student learning
outcomes. After much work on an ORACLE
database system for EPCC budget head use
during FY 06-07 & 07-08, it was determined
in 2008 that this medium would not be
practical for most EPCC end-users and
would make production of outcomes reports
more difficult.
Task Name:
Implement Planning and Assessment
Task Description:
Implement planning and assessment cycle
utilizing new web-based software.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Task Name:
Input Information
Task Description:
Input EPCC budget head and instructional
coordinator information into software, as well
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Objectives
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
as initial Student Learning Outcomes Data
and pilot test.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Task Name:
Internal Software
Task Description:
Develop internal software criteria working
with key EPCC staff, to include staff
responsible for compilation of Student
Learning Outcomes, Program Review, and
to include all Planning and Assessment
activities. Review characteristics of exisiting
software, host demonstrations and webinars,
and develop formal, written, criteria.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Task Name:
Reques for Proposals
Task Description:
Provide information to purchasing
department for the development and
publication of a Request for Proposals to
advertize the software to eligible bidders.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Task Name:
Software Purchase
Task Description:
Work with Purchasing Department to
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Objectives
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
develop committee to review bids, complete
software purchase, and install software on
EPCC server; or EPCC commit to webhosting by software provider as desired.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Task Name:
Training
Task Description:
Conduct training subsequent to pilot test for
EPCC budget heads and instructional
coordinators.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Planning - Institutional and Community
Planning Department - Community
Planning/ Outreach; North Loop/EPCC
Parent-School Partnership (2009-2010). Develop an EPCC-school community
planning pilot project with North Loop
elementary to link adult parents in the
community to EPCC programs to include
GED, language training, workforce training,
and certificate and degree programs.
Planning Year(s):
2009 - 2010
Expected Completion Date:
08/31/2010
Actual Completion Date:
08/31/2010
Objective Status:
Withdrawn
Budget Account Number:
11000-33010
03/05/2012 6:46 PM
Measure:
Development and implementation of
community planning process with North
Loop elementary school to engage adult
parents in EPCC programs.
Data Source for Measure:
External Report
Standard and Baseline:
At least 15 parent participants in pilot
planning project to identify needs of the area
and of desired training and instructional
programs needed. Baseline: Although much
community outreach takes place via a
number of EPCC programs, no communitybased needs identification process of this
sort exits linking parents of school-age
children directly with the college.
08/31/2010 - Based on other departmental
priorities and the demands of a new software
implementation purchased for planning, this
objective was not further pursued.
Progress:
Unsatisfactory
Action Plan Status:
0 - No Action Plan Necessary
Task Name:
Community Planning Session
Task Description:
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Objectives
Measures & Standards and Baselines /
Strategies
Person(s) Responsible:
Dr. Dolores A. Gross
Hold a community planning session jointly
with the school and parents to determine
their educational and training needs.
Results
Action & Follow-Up
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Task Name:
Develop a Process
Task Description:
Develop a process to directly link EPCC
programs with interested adults with schoolage children at North Loop elementary.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Task Name:
Document Process and Results
Task Description:
Document process and results to determine
if model can be replicated by EPCC
programs with other schools.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Task Name:
Evaluate Progress
Task Description:
Evaluate progress at a 6-month interval to
determine engagement and whether EPCC
programs and staff are serving the
community's needs.
Budget Impact:
No Funding Needed
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Objectives
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
Projected Cost:
0.0000
Task Name:
Followup
Task Description:
Followup as appropriate to sustain
partnership between the school and its adult
parents and EPCC programs.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Task Name:
Host Outreach Effort
Task Description:
Host an outreach effort in conjunction with
the school to engage interested parents.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Task Name:
Implement Process
Task Description:
Implement process of linking parents with
EPCC programs as desired and relevant.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Task Name:
Meeting With North Loop Elementary
Task Description:
Meet with North Loop elementary principal,
counselors, and personnel as identified at
North Loop elementary to begin community
planning process.
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Objectives
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
03/05/2010 - This objective is in progress, as work
is continuous to improve and simply planning and
assessment reports for College users. Work
continued on this objective throughout the
academic year.
Progress:
Satisfactory
Action Plan Status:
2 - Action Plan Documented
08/31/2010 - Work will continue into
academic year 2010-2011 to
improve reports generated by the
Planning Office using the TracDat
software system. The goal will
continue to be the production of
shorter, more readable reports as
needed by College personnel.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Planning - Institutional and Community
Planning Department - User-Friendly
Reporting (2009-2010). - Develop more
user-friendly planning and assessment
short reports or briefs on relevant topics for
EPCC budget heads and instructional
personnel engaged in planning to make
planning information more useful.
Planning Year(s):
2009 - 2010
Actual Completion Date:
08/31/2009
Objective Status:
Met
Budget Account Number:
11000-33010
Person(s) Responsible:
Dr. Dolores Gross & Ralph Silva,
Assessment Programs Manager
03/05/2012 6:46 PM
Measure:
Production of short, relevant reports to
targeted users
Data Source for Measure:
Department/Area Report
Standard and Baseline:
At least two new reports on planning and
assessment information. Baseline: Currently
there are long reports for district-wide use,
which are currently housed internally and
published on the web. Short, more target
reports would be distributed to the relevant
users to engage them more actively in
planning and assessing their operations, as
well as to interest them in relevant data that
would assist them in their daily work.
Task Name:
Develop Reporting Products
Task Description:
Develop at least two new reporting products
that would more actively engage EPCC
budget heads and instructional coordinators
in planning and assessment tasks.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Task Name:
Feature "Good News"
Task Description:
Feature "good news" that is revealed via
planning and assessment and give to upper
administration as outcomes reporting and to
marketing to futher promote successful
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Objectives
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
08/31/2011 - The first pilot round of SLO results
were entered into the TracDat system, and the first
complete round of SLO results for the initial twoyear cycle (ended August 31, 2011) were entered
into the TracDat system. All information was
cross-checked by the SLO facilitators, and faculty
throughout the District were trained in how to enter
their SLO information into TracDat.
Progress:
Satisfactory
Action Plan Status:
2 - Action Plan Documented
08/31/2011 - Training in SLO input
for faculty representatives will
continue throughout 2011-2012, and
into 2012-2013. New
representatives and faculty
discipline coordinators will be
provided technical assistance by the
Planning Office and Assessment
Programs Manager to ensure faculty
is skilled and comfortable using the
online system.
EPCC programs.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Task Name:
Publish Data
Task Description:
Publish data products as a result on the
internet via the EPCC website
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Task Name:
Test Products
Task Description:
Test the products with faculty and staff to
ensure its relevance, desired usage, and
format.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Planning - Institutional and Community
Planning Department - TracDat Student
Learning Outcome Data Input & System
Implementation (2010-2011) - Oversee
input of data for Student Learning
Outcomes (SLOs) for accreditation
purposes & work with Manager of
Assessment Programs, to ensure full
system implementation.
Planning Year(s):
2010 - 2011
Actual Completion Date:
08/31/2011
03/05/2012 6:46 PM
Measure:
Input of SLOs- from first, second, and thirdyear implementation of Student Learning
Outcomes.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
At least three years of SLO data by end of
2010-2011 inputted into TracDat data
tracking software and accessible to
academic faculty within the disciplines.
Baseline: Initial upload of disciplines and
courses into Trac Dat is taking place at end
Generated by TracDat a product of Nuventive.
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Objectives
Measures & Standards and Baselines /
Strategies
Objective Status:
Met
Budget Account Number:
11000-33010
Person(s) Responsible:
Dr. Dolores Gross & Ralph Silva,
Assessment Programs Manager
of FY '09-2010, as well as first round of
Student Learning Outcomes; second year
SLOs should be completed & inputted by
end of summer 2010.
Planning - Institutional and Community
Planning Department - Area Effectiveness
Planning Migration to TracDat Software
(2010-2011) - Work to ensure that EPCC
Area Effectiveness Plans (annual
operational plans) are captured and
inputted into new TracDat software.
Planning Year(s):
2010 - 2011
Expected Completion Date:
08/31/2011
Actual Completion Date:
08/31/2011
Objective Status:
Met
Budget Account Number:
11000-3010
Person(s) Responsible:
Dr. Dolores Gross & Ralph Silva,
Assessment Programs Manager
Measure:
Design method to input all budget heads &
academic instructional coordinators into
system, & the input of 2010-2011 plans into
TracDat software.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Area Effectiveness Plans input into TracDat
Software; with Reports and Report formats
needed for data reporting designed and built
into system. Baseline: Area Effectiveness
Plans have been tracked using ACCESS
database for several fiscal years. For the
2010-2011, plans were captured via
hardcopy or MS Word forms during software
transition.
03/05/2012 6:46 PM
Results
Action & Follow-Up
08/31/2011 - All District Area Effectiveness Plans
were input into TracDat system for academic year
2009-2010, and in academic year 2010-2011,
training was provided District-wide for faculty and
staff on use of the system for planning. Follow-up
was provided via trainings at each campus and in
faculty development sessions, as well as via
individual hands-on sessions for budget heads
and faculty instructional coordinators. All areas
headed by budget heads and instructional
disciplines were input into TracDat and made
available for use in planning and assessing
results.
Progress:
Satisfactory
Action Plan Status:
2 - Action Plan Documented
08/31/2011 - Work will continue in
2011-2012 and 2012-2013 to
increase faculty and staff comfort
level with the software, encourage
timely input of results, and to train
new system users as needed to
ensure an accurate and timely
reporting of plans and results.
Task Name:
Inputting SLOs
Task Description:
Work with staff to include new Manager of
Assessment Programs, the SLO faculty
coordinator, and faculty participating in the
development and inputting of SLOs in the
completion of inputting SLOs into the
TracDat data tracking software.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Measure:
Design method to input all budget heads &
academic instructional coordinators into
Generated by TracDat a product of Nuventive.
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Objectives
Measures & Standards and Baselines /
Strategies
system, & the input of 2010-2011 plans into
TracDat software.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Work to see if TracDat can be programmed
to perform basic calculations such as # of
plans addressing each District Goal, etc.
Baseline: Area Effectiveness Plans have
been tracked using ACCESS database for
several fiscal years. For the 2010-2011,
plans were captured via hardcopy or MS
Word forms during software transition.
Results
Action & Follow-Up
Task Name:
Reports and Training on TracDat
Task Description:
Learn all strengths & limitations of software.
Design desired reports & identify all new
academic instructional coordinators & budget
heads & their administrative assistants that
will need file permission into system. Work
with staff to import whatever electronic plan
information is available into TracDat &
Conduct training sessions for budget heads
and faculty personnel on system.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Planning - Institutional and Community
Planning Department - SACS Complicance
Certification Support (2011-2012) - Support
SACS Compliance Certification process for
re-affirmation of College accreditation with
regard to Institutional Effectiveness
(Planning and Assessment of Results) and
contribute to Compliance Certification
Report.
03/05/2012 6:46 PM
Measure:
Complete narrative reponses for
Compliance Certification report, in
conjunction with Research and Development
Team, for SACS Compliance Certification,
sections as follows: C.R. 2.5, and C.S.
3.1.1.2, C.S. 3.3.1.3, and C.S. 3.3.1.5, as
they pertain to Institutional Effectiveness (
Planning, Assessment & Use of Results)
Data Source for Measure:
Generated by TracDat a product of Nuventive.
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Objectives
Planning Year(s):
2011 - 2012
Expected Completion Date:
03/09/2012
Objective Status:
In Progress
Budget Account Number:
11000-33010
Person(s) Responsible:
Dr. Dolores A. Gross
Planning - Institutional and Community
Planning Department - Assessment of Area
Effectiveness Plans Migration to TracDat
Software (2010-2011) - Work to ensure that
EPCC annual Assessment of Area
Effectiveness Plans (annual operational
plans) is conducted and a system designed
to capture assessments in new TracDat
software
Planning Year(s):
2010 - 2011
Expected Completion Date:
08/31/2011
Actual Completion Date:
08/31/2011
03/05/2012 6:46 PM
Measures & Standards and Baselines /
Results
Strategies
Institutional Research Data
Standard and Baseline:
Previous narrative for accreditation purposes
was under the former Self Study process.
The standard is to complete all required
narratives for Compliance Certification as
they pertain to the Planning Office by the
March 2012 deadline.
Action & Follow-Up
Task Name:
Draft, revise, and prepare relevant sections
of Compliance Certification report.
Task Description:
Draft sections C.R. 2.5, and C.S. sections
3.3.1.2, 3.3.1.3, and 3.3.1.5 in response to
Southern Association of Colleges and
Schools Compliance Standards, in
conjunction with colleagues from the
Research and Development Division. These
sections pertain to Institutional Effectiveness,
and relative to Planning and Assessment,
using results for future improvement of the
College.
Budget Impact:
No Funding Needed
Measure:
Design method to input Assessments into
TracDat sofware & work to see if
calculations from Assessments can be
performed by software.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Assessment of Area Effectiveness Plans
input into TracDat software; with Reports &
Report formats needed for data reporting
designed & built into system. Work to see if
calculations such as # and % of plans Met,
Not Met, Withdrawn, In-Progress & Expected
Completion Dates can be tracked via
02/27/2012 - Work continued throughout 20102011 with faculty and area budget heads to ensure
results were entered into TracDat system for
District-wide tracking and reporting purposes. It
was determined that currently the software cannot
perform calculations, but that using Summary
Reports was helpful for monitoring and reporting
purposes. Work will continue throughout 20112012 to refine Assessments (Results) and reports
reflecting District-wide results.
Progress:
Satisfactory
Action Plan Status:
2 - Action Plan Documented
Generated by TracDat a product of Nuventive.
02/27/2012 - Continue faculty and
staff training and provided
individulized support throughout
2011-2012 and 2012-2013 to assist
District personnel in tracking and
reporting their progress. Continue
working toward enhanced and
improved reporting tools via the
TracDat software.
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Objectives
Measures & Standards and Baselines /
Strategies
Objective Status:
Met
Budget Account Number:
11000-33010
Person(s) Responsible:
Dr. Dolores Gross & Ralph Silva,
Assessment Programs Manager
software. Baseline: Assessments of Area
Effectiveness plans have been tracked using
ACCESS databases for several fiscal years.
For the 2010-2011, plans were captured via
hardcopy or MS Word forms during software
transition.
Results
Action & Follow-Up
08/31/2011 - Assessment of Area Effectiveness
Plans was conducted for the first time in academic
year 2010-2011 usting the TracDat software. It
was determined, however, that the software is
unable to perform calculations. Some basic
calculations were made by utilizing Excel and
exporting TracData into Excel. Work will continue
in academic year 2011-2012 to refine/expand the
software's capabilities for planning and
assessment.
Progress:
Satisfactory
Action Plan Status:
2 - Action Plan Documented
08/31/2011 - Continue work in
academic year 2011-2012 to
expand the reporting capabilities of
the TracDat software for Districtwide Planning & Assessment
purposes, as well as for use in
tracking Student Learning
Outcomes.
08/31/2011 - Training opportunities were provided
for District faculty and staff via Faculty
Development week in the Spring and Fall
semesters, as well as via sessions with individual
College areas. In addition faculty and staff in need
of technical assistance with either content or
software were provided support by the Planning
08/31/2011 - Training will continue
with area budget heads and faculty
instructional coordinators to ensure
competency and use of TracDat
software for monitoring and tracking
plans and results. The Planning
Office will continue to present
Task Name:
TracDat Inputting
Task Description:
Emphasize importance of capturing
operational assessment information to
college personnel & conduct training
sessions for budget heads & faculty
instructional coordinators. Design desired
new assessment reports for use by college
decision-makers. Work with staff to import
whatever electronic assessment information
is available into TracDat. Oversee input of
information.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Planning - Institutional and Community
Planning Department - Training on Planning
& Assessment using New Software (20102011) - Plan and execute training
opportunities for faculty and staff to gain
hands-on experience inputting their
Planning, Assessment, Program Review,
and Student Learning Outcomes
03/05/2012 6:46 PM
Measure:
Multiple trainings held throughout fiscal year
for employee groups conducting Planning
and Assessment to use and gain further
training in concepts of Planning and
Assessment, as well as software usage.
Data Source for Measure:
Department/Area Report
Generated by TracDat a product of Nuventive.
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Objectives
information into TracDat software.
Planning Year(s):
2010 - 2011
Expected Completion Date:
08/31/2011
Actual Completion Date:
08/31/2011
Objective Status:
Met
Budget Account Number:
11000-33010
Person(s) Responsible:
Dr. Dolores Gross & Ralph Silva,
Assessment Programs Manager
Planning - Institutional and Community
Planning Department - Follow-up on
Assessment of Results- previous academic
03/05/2012 6:46 PM
Measures & Standards and Baselines /
Strategies
Standard and Baseline:
At least two major training opportunities each
semester for employees to Plan, Assess,
and work with software in a training
environment. Baseline: Current training is
provided on a case-by-case basis, working
with new budget heads, academic
instructional coordinators as they become
coordinators, and periodic offerings at faculty
development.
Results
Action & Follow-Up
Office staff to ensure that all appropriate personnel
were knowledgeable of the Planning process and
software for tracking and reporting purposes.
Progress:
Satisfactory
Action Plan Status:
2 - Action Plan Documented
sessions in conjunction with the
Budget Office for area budget heads
each academic year, as well as
provide sessions for major areas of
the College and at Faculty
Development week twice annually.
Task Name:
College-Wide Participation
Task Description:
Encourage budget heads, Deans &
academic instructional coordinators, as well
as administrative assistants to Deans to
participate actively in preparing their
Planning and Assessment documents using
training opportunities on software as a
vehicle to increase college-wide
participation.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Task Name:
Follow-Up and Support
Task Description:
Continue to provide follow-up & support in
development of plans & assessments & with
software support.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Measure:
Hold hands-on sessions for all appropriate
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Objectives
year - Ensure that Area Effectiveness Plans
(operational plans) for the College District
are assessed for all College areas and
Results entered into TracDat software by
College administrative and instructional
personnel.
Planning Year(s):
2011 - 2012
Expected Completion Date:
03/09/2012
Objective Status:
In Progress
Budget Account Number:
11000-33010
Person(s) Responsible:
Dr. Dolores Gross & Ralph Silva, Manager
of Assessment Programs
Measures & Standards and Baselines /
Results
Strategies
administrators/budget heads and faculty
coordinators to assist them with assessing
the results of their Area Effectiveness Plans
(operational plans). Emphasis will be on
Results, and Use of Results to enact
improvements for the College.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
The current baseline is two trainings during
faculty development weeks, several handson sessions during the semesters (Fall,
Spring, and summer) for faculty, and
workshops during Spring Budget/Planning
workshops each year.
The Standard will be to plan and hold handson workshops for each major area of the
College to assist them in Assessing the
Results of their Plans.
Action & Follow-Up
Task Name:
Hands-on sessions for faculty and staff to
Assess the Results of their Plans
Task Description:
Prepare, plan, promote, and staff hands-on
workshops to provide technical assistance to
faculty and staff in Assessing the Results of
their Area Effectiveness Plans by providing
training and individual assistance in each
major College area.
Budget Impact:
Rollover/Maintain Current Funding
Planning - Institutional and Community
Planning Department - Community Planning
& Qualitative Research (2010-2011) Provide community planning support for
EPCC programs & department in their
planning efforts. Assist with focus groups &
qualitative research as needed.
03/05/2012 6:46 PM
Measure:
Successful completion of planning initiatives
in support of EPCC programs or qualitative
research support.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
At least two major initiative providing
08/31/2011 - The Planning Office conducted
multiple focus groups and provided qualitative
research support for EPCC programs and
projects. Among the programs assisted, the EPCC
summer bridge program, Project Dream, was
assisted with focus groups at each campus site-with an outcomes report prepared and provided to
program administrators. In addition, the Planning
Generated by TracDat a product of Nuventive.
08/31/2011 - The Planning Office
will continue to provide qualitative
research support, as needed, to
EPCC programs and projects, and
assist in District-wide program
planning efforts.
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Objectives
Planning Year(s):
2010 - 2011
Expected Completion Date:
08/31/2011
Actual Completion Date:
08/31/2011
Objective Status:
Met
Budget Account Number:
11000-33010
Person(s) Responsible:
Dr. Dolores Gross
Measures & Standards and Baselines /
Strategies
progammatic planning support or qualitative
research support. Baseline: Currently
conduct several large planning initiatives and
focus group qualitative research projects
each fiscal year.
Results
Action & Follow-Up
Office provided research support to the Quality
Enhancement Plan Task Force and provided a
training in focus group process for Task Force
members and members of Student Leadership
and Campus Life. The Planning office assited the
EPCC Diversity program in its program planning
efforts, the Green Campus Committee,
coordinated the District United Way campaign and
assisted in the EPCC Literary Fiesta planning.
Progress:
Satisfactory
Action Plan Status:
2 - Action Plan Documented
Task Name:
Planning and Focus Group
Task Description:
Conduct planning sessions, identify & train
facilitators, prepare stuctured questions,
secure needed facilities & materials, and
conduct focus group research as needed.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Task Name:
Planning Sessions and Research
Task Description:
Work with College administratiors, budget
heads and progam personnel to assist them
in their planning efforts-to include planning
sessions and focus group research or other
progam research efforts to gain useful data
about their program effectiveness.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Planning - Institutional and Community
03/05/2012 6:46 PM
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Objectives
Planning Department - Improve District
reporting tools for Planning & Assessment
of Results - Continue work on improvement
of reporting tools in the TracDat software
used for Planning and Assessment of
Results for the College District.
Planning Year(s):
2011 - 2012
Expected Completion Date:
08/31/2012
Objective Status:
In Progress
Budget Account Number:
110-33010
Person(s) Responsible:
Dr. Dolores Gross & Ralph Silva, Manager
of Assessment Programs
Planning - Institutional and Community
Planning Department - Program Review
input into TracDat software - Oversee the
design and implementation data input for
Program Review using TracDat software.
This entails the input of instructional
discipline coordinators into the software as
authorized users, and input of the data into
software, testing, and customization of the
software for this purpose.
Planning Year(s):
2011 - 2012
Expected Completion Date:
08/31/2012
03/05/2012 6:46 PM
Measures & Standards and Baselines /
Results
Strategies
Measure:
At least one new or improved reporting tool
to better demonstrate College planning
activities/ assessment of results/ use of
results.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Currently, several reports demonstrating this
information exist. The standard will be to
maximize the TracDat four-column report so
that it is user-friendly and provides the
highest quality information for the user and
for reporting purposes.
Action & Follow-Up
Task Name:
Improve TracDat reports for District use
Task Description:
Work during academic year to improve
TracDat reporting tools, most specifically
standard four-column report generated by
TracDat to maximize its readability and user
friendliness for District reporting purposes.
Budget Impact:
Rollover/Maintain Current Funding
Measure:
Program Review information prepared and
distributed to instructional coordinators for
their use in responding to Unmet program
indicators.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Previously Program Review Report had
been generated via MS ACCESS databases.
This is a new use for TracDat software that
is being developed by the College.
Task Name:
Prepare TracDat software and design
Generated by TracDat a product of Nuventive.
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Objectives
Objective Status:
In Progress
Budget Account Number:
11000-33010
Person(s) Responsible:
Ralph Silva, Manager of Assessment
Programs & Dr. Dolores Gross
Planning - Institutional and Community
Planning Department - Continue training
opportunties for Faculty and Staff for
Planning & Assessment of Results Continue to provide opportunities for faculty
and staff to work on Planning and
Assessment of Results in individual and
group settings in order to maximize Districtwide understanding of Planning and
Assessment concepts, use of software, and
reporting of results.
Planning Year(s):
2011 - 2012
Expected Completion Date:
08/31/2012
Objective Status:
In Progress
Budget Account Number:
110000-33010
Person(s) Responsible:
Dr. Dolores Gross & Ralph Silva, Manger of
Assessment Programs
03/05/2012 6:46 PM
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
system in TracDat to input College Program
Review
Task Description:
Work collaboratively with Institutional
Effectiveness Office to prepare Program
Review information in TracDat software for
the first time. Input all instructional
coordinator information for disciplines into
the system, work with I.E. Office to identify
their goals for the conversion to TracDat,
and design method to create input screens
for Program Review and method of
operation.
Budget Impact:
No Funding Needed
Measure:
Number of training opportunities for faculty
and staff to work on their Planning and
Assessment of plans.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Currently trainings are offered in each long
semester, as well as during summer months.
The standard will be to continue to provide
trainings each semester in large groups
settings, as well as to provide training and
individual technical support hands-on across
the College.
Task Name:
Training for Planning and Assessment of
Results
Task Description:
Prepare and provide training for faculty and
staff conducting their Planning and
Assessment of Results across the College
District. This will be accomplished via
trainings for each major area of the College,
Generated by TracDat a product of Nuventive.
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Objectives
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
02/01/2011 - By August, 2010, the IE Office had
created a preliminary list of documents for
Research and Development indicating that the
College complies with the SACS Principles of
Accreditation applicable to the Research and
Development area.
08/31/2011 - The IE Office will
update the list of College documents
as necessary so that a complete list
can be incorported into the SACS
Compliance Certification Report.
trainings provided for faculty during faculty
development week in the Fall and Spring
semesters, as well as via individual training
and hands-on technical support to College
areas throughout the academic year.
Budget Impact:
Rollover/Maintain Current Funding
Planning - Institutional and Community
Planning Department - Completion by
Design Facilitation support - Support EPCC
Completion by Design project with
facilitation support for project, to include
qualitative research via Focus Groups.
Work with EPCC team to facilitate District
meetings, engagement sessions, and other
collaborative work to complete project
planning phase and grant application
process.
Planning Year(s):
2011 - 2012
Expected Completion Date:
08/31/2012
Objective Status:
In Progress
Budget Account Number:
110000-33010
Person(s) Responsible:
Dr. Dolores Gross
Measure:
Number of meetings facilitated and focus
groups planned and staffed for Completion
by Design.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
This is a new project for academic year
2011-2012. The standard is to facilitate at
least two major meetings, as needed, as well
as to conduct mutiple focus groups as a part
of research support for this project.
Planning - Institutional Effectiveness Facilitating SACS Reaffirmation of
Accreditation (2009-2010) - Ensuring site
visitor access to the College documents that
support the SACS accreditation of the
College.
Measure:
The IE Office will indicate how College
documents support the SACS Principles of
Accreditation.
Data Source for Measure:
Department/Area Report
03/05/2012 6:46 PM
Task Name:
Facilitate qualitative research and
engagement activities for Completion by
Design
Task Description:
Work actively to facilitate meetings and plan
and conduct focus groups to provide
qualitative research as needed for
Completion by Design project Planning
phase this academic year.
Budget Impact:
No Funding Needed
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Objectives
Measures & Standards and Baselines /
Strategies
Results
Planning Year(s):
2009 - 2010
Expected Completion Date:
08/31/2010
Actual Completion Date:
08/31/2010
Objective Status:
Met
Budget Account Number:
11000-34000
Person(s) Responsible:
Dr. Ron Stroud
Progress:
Standard and Baseline:
Satisfactory
The modification of the IE website will be
Action Plan Status:
completed by August 31, 2011. Baseline:
2 - Action Plan Documented
The College has no list of documents
indicating that the College complies with the
SACS Principles of Accreditation.
Planning - Institutional Effectiveness Reconstitution of the Institutional
Effectiveness Committee (2010-2011) Reconstituting the Institutional Effectiveness
Committee so that the committee can
facilitate the pre-planning aspect of Area
Effectiveness Planning.
Planning Year(s):
2010 - 2011
Expected Completion Date:
09/30/2011
Objective Status:
In Progress
Budget Account Number:
11000-34000
Person(s) Responsible:
Dr. Ron Stroud
Measure:
The reconstitution of the Institutional
Effectiveness Committee to include new
membership categories so that the
committee can further the pre-planning
portion of the Area Effectiveness Planning
process.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Completion of the restructuring by August
31, 2011. Baseline: The Institutional
Effectiveness Committee as it is currently
configured is unsuited to facilitate Area
Effectiveness Pre-planning because of its
uncertain membership and short terms of
service.
Action & Follow-Up
Task Name:
SACS Principle of Accreditation
Task Description:
The IE Office will compile a list of College
documents indicating that the College is in
compliance with the SACS Principles of
Accreditation.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
11/08/2011 - The Institutional Effectiveness
Committee will be consulted in Fall 2011 on
whether to re-structure the committee.
Progress:
Unsatisfactory
Action Plan Status:
1 - Action Plan Needed
11/08/2011 - The I.E. office will
assist in streamlining the process.
Task Name:
Consultation with the Institutional
Effectiveness Committee chair and
03/05/2012 6:46 PM
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Objectives
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
members.
Task Description:
The IE Office will consult with the chair of the
Institutional Effectiveness Committee and its
members to reorganize the committee as
needed so that the committee can meet as
frequently as needed and can sustain the
charge of facilitating the pre-planning of Area
Effectiveness Plans while also addressing
the concerns of the Campus/Site IE Teams
with respect to facilities improvements.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Planning - Institutional Effectiveness SACS Linked Report (2009-2010) - The IE
Office will create a report listing documents
cited in the SACS Compliance Certification
Report.
Planning Year(s):
2009 - 2010
Expected Completion Date:
08/01/2010
Actual Completion Date:
10/11/2010
Objective Status:
Met
Budget Account Number:
11000-34000
Person(s) Responsible:
Dr. Ron Stroud
Measure:
Whether the report is created.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
The report will be created by August 31,
2010. Baseline: The College does not have
such a report.
10/11/2010 - The report was placed on the
College web site with a link to the IE Office web
page.
Progress:
Satisfactory
Action Plan Status:
0 - No Action Plan Necessary
Task Name:
Adapting document tables from preliminary
SACS Compliance Certification Reports.
Task Description:
The IE Office will adapt document tables
from preliminary SACS Compliance
Certification Reports to create a consolidated
report listing all the documents and their
sources.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Planning - Institutional Effectiveness 03/05/2012 6:46 PM
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Objectives
Policy and Procedure Review (2010-2011) The IE Office will review Board Policies and
College Procedures to recommend
corrections and consolidations.
Planning Year(s):
2010 - 2011
Expected Completion Date:
08/31/2012
Objective Status:
In Progress
Budget Account Number:
11000-34000
Person(s) Responsible:
Dr. Ron Stroud
Planning - Institutional Effectiveness Restoring Graduate Survey and Faculty
Development to Program Review (20102011) - Using improved data gathering to
re-incorporate the Graduate Survey and the
Faculty Development participation into the
Program Review Report
Planning Year(s):
2010 - 2011
Expected Completion Date:
09/30/2011
Objective Status:
In Progress
Budget Account Number:
11000-34000
Person(s) Responsible:
Dr. Ron Stroud
03/05/2012 6:46 PM
Measures & Standards and Baselines /
Strategies
Measure:
Whether the review is completed.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
The documents will be reviewed by August
31, 2012. Baseline: The Board Policies and
College Procedures have not been
thoroughly reviewed since 1996.
Results
Action & Follow-Up
11/08/2011 - The I.E. office has worked with Vice
President of Research & Development to finalize
revised policies and procedures.
Progress:
Unsatisfactory
Action Plan Status:
1 - Action Plan Needed
11/08/2011 - The I.E. office will post
the revised documents during
Spring 2012.
11/08/2011 - The I.E. office worked with the office
of Institutional Research to incorporate the data
into the 2011-2012 report.
Progress:
Unsatisfactory
Action Plan Status:
1 - Action Plan Needed
11/08/2011 - The report will be
published in November, 2011.
Task Name:
Reviewing policies and procedures on the
College web page
Task Description:
The policies and procedures will be reviewed
and deficiencies and suggestions for
consolidation will be noted.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Measure:
Whether the Graduate Survey and the
Faculty Development data are reincorporated
Data Source for Measure:
Department/Area Report
Standard and Baseline:
The data will appear in the Fall 2011
Program Review Report Baseline: The data
has been omitted for several years due to
missing or unreliable data.
Task Name:
Verify the trustworthiness of the data
Task Description:
The Institutional Effectiveness Office will
work with the Institutional Research Office to
ensure that the data are trustworthy.
Budget Impact:
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Objectives
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
08/31/2011 - The standard was not met. The
Integrated Technology Committee and the
Program Review Committee did not indicate
follow-up to the previous year's chair's
recommendations.
Progress:
Satisfactory
Action Plan Status:
1 - Action Plan Needed
09/09/2011 - The Office of
Institutional Effectiveness will
contact the chairs of the 2011-2012
standing committees to emphasize
the importance of responding to the
recommendations of the previous
year's chair.
No Funding Needed
Projected Cost:
0.0000
Planning - Institutional Effectiveness Notifying Vice Presidents of Program
Review Committee Recommendations
(2011-2012) - Creating a compilation of
forms and/or memos that inform Vice
Presidents of Program Review Committee
recommendations to indicate to SACS
reviewers how Program Review Results are
used
Planning Year(s):
2011 - 2012
Expected Completion Date:
12/16/2011
Objective Status:
New
Budget Account Number:
11000-34000
Person(s) Responsible:
Dr. Ron Stroud
Measure:
Whether the compilations are created
Data Source for Measure:
Department/Area Report
Standard and Baseline:
The compilations will be created by Fall 2011
Baseline: There is now no such compilation.
Planning - Institutional Effectiveness Broadening the Database for Standing
Committee Deliberations (2010-2011) Standing committee use of the previous
chair's recommendations
Planning Year(s):
2010 - 2011
Expected Completion Date:
08/31/2011
Actual Completion Date:
08/31/2011
Objective Status:
Not Met
Budget Account Number:
11000-34000
Person(s) Responsible:
Measure:
Whether current committee chairs try to act
on the recommendations of previous chairs
Data Source for Measure:
Department/Area Report
Standard and Baseline:
100% of the current chairs indicate an
attempt to act on the recommendations of
the previous chair as indicated on the May
2011 Standing Committee Chair
Improvement Report Baseline: The
information has not been required of
previous standing committee chairs.
03/05/2012 6:46 PM
Task Name:
Assembling compilations
Task Description:
The IE Office will assemble data from its files
to create compilations by year.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Task Name:
Reminding chairs of the revised Standing
Committee Chair Improvement Report
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Objectives
Dr. Ron Stroud
Measures & Standards and Baselines /
Strategies
Action & Follow-Up
Task Description:
The IE Office will inform chairs that a
comment box on acting on the
recommendations of the previous chair has
been incorporated into the Standing
Committee Chair Improvement Report.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Planning - Institutional Effectiveness Scored Student Learning Outcomes in
Program Review (2011-2012) - Integrating
scored Student Learning Outcomes into the
Program Review Report
Planning Year(s):
2011 - 2012
Expected Completion Date:
12/16/2011
Objective Status:
New
Budget Account Number:
11000-34000
Person(s) Responsible:
Dr. Ron Stroud
Measure:
Whether scored Student Learning Outcomes
data appears in the report.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
The scored Student Learning Outcomes data
will be added to the 2011-2012 program
Review Report Baseline: Current and
previous Program Review Reports do not
include scored Student Learning Outcomes.
Planning - Institutional Effectiveness Updating photocopier capabilities (20102011) - Minimizing the cost of students'
evaluating all instructors in all classes
Measure:
Securing an economical photocopier
Data Source for Measure:
Department/Area Report
03/05/2012 6:46 PM
Results
Task Name:
Securing Procedural support
Task Description:
Working with the instructional Vice
Presidents to ensure that the Program
Review Procedure supports the
incorporation of scored Student Learning
Outcomes.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
09/30/2010 - The IE Office rented a photocopier
that meets the printing needs of the Institutional
Research Office at a reasonable cost.
Progress:
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Objectives
Planning Year(s):
2010 - 2011
Expected Completion Date:
09/01/2010
Actual Completion Date:
12/17/2010
Objective Status:
Met
Budget Account Number:
11000-34000
Person(s) Responsible:
Dr. Ron Stroud
Planning - Institutional Effectiveness Simplified access to Board Policies and
College Procedures on the College Web
Page (2010-2011) - Simplified access to
Board Policies and College Procedures on
the College web page so that individual
policies and procedures can be accessed
individually
Planning Year(s):
2010 - 2011
Expected Completion Date:
05/31/2011
Actual Completion Date:
05/31/2011
Objective Status:
Met
Budget Account Number:
11000-34000
Person(s) Responsible:
Dr. Ron Stroud
03/05/2012 6:46 PM
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
Satisfactory
Action Plan Status:
Standard and Baseline:
0 - No Action Plan Necessary
The securing of the copier Baseline: The
Research and Development Division does
not have photocopiers that support the
greatly increased printing needs of the State
requirement that every instructor be
evaluated by students in every class.
Task Name:
Securing an economical photocopier
Task Description:
Contacting photocopier dealers to locate and
rent a photocopier that meets the printing
needs of the Institutional Research Office.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Measure:
The posting of the revised listing on the
College web site
Data Source for Measure:
Department/Area Report
Standard and Baseline:
The revised listing will be posted to the
College web site in Spring 2011 Baseline:
The current listing of the Board Policies and
College procedures consists of a single,
lengthy PDF document that must be
accessed by scrolling.
11/08/2011 - The policies and procedures were
posted individually to the College webpage in
Spring 2011.
Progress:
Satisfactory
Action Plan Status:
1 - Action Plan Needed
11/08/2011 - The I.E. office will
continue the individual links as
necessary.
Task Name:
Working with the College webmaster to
improve access to the policies and
procedures
Task Description:
The IE Office will work with the College
webmaster to list the policies and
procedures separately on the College web
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Objectives
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
11/08/2011 - The I.E. office worked with the 20102011 chair of the I.E. Committee on re-structuring.
Progress:
Unsatisfactory
Action Plan Status:
1 - Action Plan Needed
11/08/2011 - The 2011-2012 I.E.
Committee will be consulted on
restructuring.
site by providing the documents themselves.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Planning - Institutional Effectiveness - Vice
Presidential Responses to Standing
Committee Recommendations (2011-2012)
- Placing on the College web site responses
from Vice Presidents to standing committee
recommendations
Planning Year(s):
2011 - 2012
Expected Completion Date:
12/17/2010
Objective Status:
In Progress
Budget Account Number:
11000-34000
Person(s) Responsible:
Dr. Ron Stroud
Measure:
Whether the recommendations and
responses can be posted in SharePoint
Data Source for Measure:
Department/Area Report
Standard and Baseline:
The ability to post the recommendations and
responses will be in place during the Fall
2011 semester Baseline: The College has
no means of recording or posting responses
from Vice Presidents to standing committee
recommendations.
Planning - Institutional Effectiveness Revised Institutional Effectiveness
Committee charge (2010-2011) - Facilitating
the role of the Institutional Effectiveness
Committee as reviewer of Area
Effectiveness Pre-planning
Measure:
Whether the Institutional Effectiveness
Committee acts as the reviewer of Area
Effectiveness Pre-planning
Data Source for Measure:
Department/Area Report
Standard and Baseline:
03/05/2012 6:46 PM
Task Name:
Working with the Information Technology
Division to establish a SharePoint site
Task Description:
The IE Office will work with the Information
Technology Division to establish a
SharePoint site that records and posts
responses from Vice Presidents to standing
committee recommendations.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
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Objectives
Planning Year(s):
2010 - 2011
Expected Completion Date:
05/31/2011
Objective Status:
In Progress
Budget Account Number:
11000-34000
Person(s) Responsible:
Dr. Ron Stroud
Planning - Institutional Effectiveness Board Policy and College Procedure Style
Sheet (2010-2011) - Creating a style sheet
to guide the writing and revision of Board
Policies and Procedures
Planning Year(s):
2010 - 2011
Expected Completion Date:
01/03/2011
Actual Completion Date:
05/31/2011
Objective Status:
Met
Budget Account Number:
11000-34000
Person(s) Responsible:
Dr. Ron Stroud
03/05/2012 6:46 PM
Measures & Standards and Baselines /
Results
Strategies
Institutional Effectiveness Committee will act
as the reviewer of Area Effectiveness Preplanning in Spring 2011 Baseline: The
College has no mechanism for broad-based
review of Area Effectiveness Planning
Action & Follow-Up
Task Name:
Working with the Planning Office and with
the chair of the Institutional Effectiveness
Committee
Task Description:
The IE Office will work with the Planning
Office and with the chair of the Institutional
Effectiveness Committee to modify the
committee's charge and re-structure the
membership of the committee as needed.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Measure:
Whether the style sheet is posted to the
College web page
Data Source for Measure:
Department/Area Report
Standard and Baseline:
The IE Office will create and post the style
sheet to the College web site by Spring 2011
Baseline: The College has no style sheet for
the writing of Board Policies and College
Procedures
04/04/2011 - The style sheet was incorporated into
College Procedure 2.01.03.14, Policies and
Procedures, and the procedure was posted to the
College web site.
Progress:
Satisfactory
Action Plan Status:
0 - No Action Plan Necessary
Task Name:
Incorporating a style sheet into College
Procedure 2.01.03.14, Policies and
Procedures
Task Description:
The IE Office will gather guidelines from its
files to create the style sheet. The style
sheet will be incorporated into College
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Objectives
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
11/08/2011 - The I.E. office is awaiting the
conclusion of the SACS re-affirmation of
accreditation process.
Progress:
Unsatisfactory
Action Plan Status:
1 - Action Plan Needed
11/08/2011 - Action will resume in
Summer 2012.
09/06/2011 - The number of donations in 20102011 was 2,625, the highest number in the history
of El Paso Community College.
Progress:
Satisfactory
Action Plan Status:
2 - Action Plan Documented
09/06/2011 - EPCC will continue to
schedule the same blood drive
donation days during the 2011-2012
academic year.
Procedure 2.01.03.14, Policies and
Procedures.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Planning - Institutional Effectiveness - IE
Office Calendar (2010-2011) - Creating and
maintaining an IE Office calendar to ensure
that all IE tasks and initiatives are
addressed in a timely matter
Planning Year(s):
2010 - 2011
Expected Completion Date:
08/31/2011
Objective Status:
In Progress
Budget Account Number:
11000-34000
Person(s) Responsible:
Dr. Ron Stroud
Measure:
Whether the calendar is created
Data Source for Measure:
Department/Area Report
Standard and Baseline:
The calendar will be created during or before
Summer 2011 Baseline: The IE Office does
not have a detailed calendar of tasks and
initiatives to be completed
Planning - Institutional Effectiveness - Blood
Drive Success (2009-2010) - Increased
number of donations during the College's
annual blood drive.
Planning Year(s):
2009 - 2010
Expected Completion Date:
08/31/2011
Actual Completion Date:
08/31/2011
Objective Status:
Measure:
Whether the number of 2010-2011
donations surpasses the number of 20092010 donations.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
The number of 2010-2011 donations
surpasses the number of 2009-2010
donations. Baseline: There were 2,207
donations in 2009-2010.
03/05/2012 6:46 PM
Task Name:
Surveying the magnitude of IE Office tasks
and initiatives
Task Description:
The IE Office will create a calendar that
takes into account current and foreseen
tasks.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
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Objectives
Met
Budget Account Number:
11000-34000
Person(s) Responsible:
Dr. Ron Stroud
Measures & Standards and Baselines /
Strategies
Action & Follow-Up
Task Name:
Working with United Blood Services
Task Description:
Working with United Blood Services to add
additional donation days at selected
campuses and also at the Administrative
Services Center.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Planning - Institutional Effectiveness - PrePlanning Database (2010-2011) - Tracking
pre-planning data submitted to the Planning
Office by College administrators
Planning Year(s):
2010 - 2011
Expected Completion Date:
05/01/2011
Actual Completion Date:
05/16/2011
Objective Status:
Met
Budget Account Number:
11000-34000
Person(s) Responsible:
Dr. Ron Stroud
Measure:
Whether the database is created.
Data Source for Measure:
Committee Recommendation
Standard and Baseline:
Creation of the database. Baseline: No such
database exists.
Planning - Institutional Effectiveness Shakespeare on the Rocks Attendance
(2010-2011) - Increased Shakespeare on
the Rocks attendance on Sunday during the
September 2011 season.
Planning Year(s):
2010 - 2011
Expected Completion Date:
09/11/2011
Actual Completion Date:
09/11/2011
Measure:
Whether the average Sunday attendance
during the September 2011 season is
increased over that during August 2010.
Data Source for Measure:
External Report
Standard and Baseline:
Standard: An increase in average Sunday
attendance during the September 2011
season. Baseline: The average Sunday
attendance during the August 2010 season
03/05/2012 6:46 PM
Results
05/27/2011 - The database was created and given
to the Planning Office for use.
Progress:
Satisfactory
Action Plan Status:
0 - No Action Plan Necessary
Task Name:
Access Database Creation
Task Description:
The IE Office will consult with the Planning
Office on the creation of the database.
Budget Impact:
No Funding Needed
09/13/2011 - The average Sunday attendance in
2011 increased over that during August 2010;
while the 2010 attendance average was 84, the
2011 attendance average was 115, suggesting
that the institution of matinées be continued during
future performance seasons.
Progress:
Satisfactory
Action Plan Status:
0 - No Action Plan Necessary
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Objectives
Objective Status:
Met
Budget Account Number:
11000-34000
Person(s) Responsible:
Dr. Ron Stroud
Planning - Institutional Research Implement a Data Reporting and Analysis
System using SAS (2009-2010) - Provide
user-friendly access to students data for
faculty, administrators and staff throughout
the College to support the Achieving the
Dream Project and other College initiatives.
Planning Year(s):
2009 - 2010
Actual Completion Date:
05/08/2009
Objective Status:
New
Budget Account Number:
11000-34002
Person(s) Responsible:
Dr. Carol Kay
03/05/2012 6:46 PM
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
11/17/2010 - Completed for ATD and Gates
Foundation grants.
Progress:
Satisfactory
Action Plan Status:
3 - Follow-Up Documented
11/17/2010 - Future work will be
done on development of milestones.
was 84.
Task Name:
Introduction of matinee performances on
Sunday
Task Description:
The Shakespeare on the Rocks Company
will introduce matinee performances on
Sunday for the first time in its history to boost
Sunday attendance.
Budget Impact:
No Funding Needed
Measure:
Implement the Milestone project. This
consists of charts table and charts that track
student progress at EPCC from
matriculation through graduation.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Implementation by October 31, 2009.
Baseline: Currently, parts of a data
warehouse exist and some useful tables and
charts in SAS, but no unified data access
system.
Task Name:
SAS Consultants Working with EPCC
Institutional Research
Task Description:
Use SAS consultants working with EPCC
Institutional Research and Information
Technology staff to development a datamart,
tables and charts that track student progress
and will later allow othe user-defined
questions to be answered.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
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Objectives
Planning - Institutional Research - On-line
Surveys (2010-2011) - Develop an efficient
method of administrating on-line surveys.
Planning Year(s):
2010 - 2011
Actual Completion Date:
03/05/2010
Objective Status:
New
Budget Account Number:
11000-34002
Person(s) Responsible:
Dr. Carol Kay
Planning - Institutional Research - WEB
Data Retrieval System (2010-2011) Continue development of data warehouse
and SAS data management system.
Planning Year(s):
2010 - 2011
Actual Completion Date:
03/05/2010
Objective Status:
New
Budget Account Number:
11000-34002
Person(s) Responsible:
Dr. Carol Kay
03/05/2012 6:46 PM
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
Measure:
System in place and functional correctly.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Functional on-line survey system. Baseline:
Using SNAPS but this software constantly
causes problems.
Task Name:
Research On-Line Survey
Task Description:
Research on-line survey software available.
Obtain demos of software.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Measure:
Timely, ongoing WEB delivery of student
data used to improve services to students.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Required WEB reports available. Baseline:
A number of SAS report exist but many still
need to be developed.
Task Name:
Data Warehouse and Reports
Task Description:
Continue development of data warehouse
and reports in SAS.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
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Objectives
Measures & Standards and Baselines /
Strategies
Planning - Instructional Media Services District-wide Media Support Services for
Faculty, Students, and Staff (2009 - 2010). To provide increased instructional media
services District-wide to meet faculty,
students, and District needs.
Planning Year(s):
2009 - 2010
Measure:
Provide District-wide support to IMS
Centers.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Hire appropriate level staff. Baseline: Hire 6
full-time Audiovisual Assistants.
Actual Completion Date:
03/02/2009
Objective Status:
In Progress
Budget Account Number:
11000-52115
Person(s) Responsible:
Nancy Gamez
Results
Action & Follow-Up
11/24/2010 - There were 6 part-time Audiovisual
Assistant hires to cover crutial areas needing help.
Due to lack of funding at this time the full-time
Audiovisual Assistants have not been hired.
Progress:
Unsatisfactory
Action Plan Status:
1 - Action Plan Needed
10/27/2010 - Completed LCD replacement
projectors 84 district wide. Replaced original 32
smart classroom desk top computer district wide.
Obtained 68 new multi-media carts district wide.
Replaced PC's on old multi-media carts with
refurbished computers district wide.
Progress:
Satisfactory
Action Plan Status:
0 - No Action Plan Necessary
Task Name:
Supervision of IMS Centers
Task Description:
District-wide IMS Manager will assist with
planning and supervision of IMS Centers;
additional Audiovisual Assistants will ensure
for increased support to faculty and students.
Budget Impact:
Additional/New Funding Required
Projected Cost:
71413.0000
Funding Justification:
Additional staff needed to cover the
additional hours of operation, increased
number of the equipment for delivery, and
events district wide.
Planning - Instructional Media Services District-wide Media Support Services for
Faculty, Students, and Staff (2010- 2011). 03/05/2012 6:46 PM
Measure:
11/09/2011 - One part-time employee was hired
Provide District-wide support to IMS Centers for the Rio Grande Campus.
Data Source for Measure:
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Objectives
To provide increased instructional media
services District-wide to meet faculty,
students, and District needs.
Planning Year(s):
2010 - 2011
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
Department/Area Report
Standard and Baseline:
Hire appropriate level staff. Baseline: Hire 6
full-time Audiovisual Assistants.
Progress:
Unsatisfactory
Action Plan Status:
1 - Action Plan Needed
11/09/2011 - Ask for funding to add
more staff to cover College
operation hours.
Objective Status:
In Progress
Budget Account Number:
11000-52115
Person(s) Responsible:
Nancy Gamez
Task Name:
Supervision of the IMS Centers District Wide
Task Description:
District-wide IMS Manager will assist with
planning and supervision of IMS Centers;
additional Audiovisual Assistants will ensure
for increased support to faculty and students.
Budget Impact:
Additional/New Funding Required
Projected Cost:
126426.0000
Funding Justification:
Additional staff needed to cover the
additional hours of operation, increased
number of the equipment for delivery, and
events district wide.
Planning - Instructional Media Services Improve Technology for Classroom Use and
Special Events (2010-2011) - Research and
coordinate the implementation of
technology-enhanced classrooms with
emerging instructional technologies, and
functional equipment for classroom or
special event use
Planning Year(s):
2010 - 2011
Measure:
Increase the number of classrooms
converted to technology-enhanced
classroom, and replace old outdated
equipment.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Increase the number of classrooms
converted to technology-enhanced
classroom. Improved and replace old
outdated equipment to support events district
wide.
Objective Status:
In Progress
Budget Account Number:
11000-52115
Person(s) Responsible:
Nancy Gamez
03/05/2012 6:46 PM
11/09/2011 - This year we converted 78
classrooms district wide to technology-enhanced
classrooms, five of those are designated as ADA
compliant classrooms one per campus.
Progress:
Satisfactory
Action Plan Status:
0 - No Action Plan Necessary
Task Name:
Improve media equipment tehnology
Task Description:
Request funding to convert regular
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Objectives
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
classrooms into technology-enhanced
classrooms. Request funding to upgrade
event equipment to support all the special
events district wide.
Budget Impact:
Additional/New Funding Required
Projected Cost:
400.0000
Funding Justification:
There is a list of 22 classrooms that need to
be converted. With a goal to have all the
rooms converted.
Planning - Instructional Media Services Provide Training to Faculty and Staff on
Technology Equipment (2010-2011) Provide ongoing training to faculty and staff
utilizing technology to achieve their
objectives, and policy and procedures for
use of media equipment.
Planning Year(s):
2010 - 2011
Objective Status:
In Progress
Budget Account Number:
11000-52115
Person(s) Responsible:
Nancy Gamez
03/05/2012 6:46 PM
Measure:
Develop training on the use of media
equipment.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Develop training on the use of media
equipment in technology-enhanced
classrooms, media equipment for classroom
use, and policy and procedures for faculty
and IMS staff.
11/09/2011 - Training was conducted throughout
the year with a concentration during faculty
development weeks.
Progress:
Satisfactory
Action Plan Status:
0 - No Action Plan Necessary
Task Name:
Training of faculty and staff in the use of
technology.
Task Description:
Develop workshops during faculty
development week, one-to-one training,
providing hand-outs on step-by-step on how
to use technology-enhanced classrooms.
Budget Impact:
Rollover/Maintain Current Funding
Projected Cost:
3500.0000
Funding Justification:
Materials need to give facutly and staff to
help them remember how to use the
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Objectives
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
equipment and how to contact the IMS
Center for assistance.
Planning - Instructional Media Services Improve Technology for Classroom Use and
Special Events (2011-2012) - Research and
coordinate the implementation of
technology-enhanced classrooms with
emerging instructional technologies, and
functional equipment for classroom or
special event use.
Planning Year(s):
2011 - 2012
Actual Completion Date:
05/31/2012
Objective Status:
New
Budget Account Number:
11000-52115
Person(s) Responsible:
Nancy Gamez
Planning - Instructional Media Services Provide Training to Faculty and Staff on
Technology Equipment (2011-2012) Provide ongoing training to faculty and staff
utilizing technology to achieve their
objectives, and policy and procedures for
use of media equipment.
Planning Year(s):
2011 - 2012
Objective Status:
New
Budget Account Number:
11000-52115
Person(s) Responsible:
Nancy Gamez
03/05/2012 6:46 PM
Measure:
Conduct a survey of faculty for feedback on
current rooms. Research new equipment,
and develop plan for implementation.
Data Source for Measure:
Department/Area Report
Task Name:
funding
Task Description:
Present proposed room layout and cost
estimate to IT Committee for approval and
funding.
Budget Impact:
Additional/New Funding Required
Projected Cost:
550000.0000
Funding Justification:
To convert 30 rooms to technologyenhanced classrooms.
Measure:
Develop training on the use of media
equipment.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Develop training on the use of media
equipment in technology-enhanced
classrooms, media equipment for classroom
use, and policy and procedures for faculty
and IMS staff.
Task Name:
Training of faculty and staff in the use of
technology.
Task Description:
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Objectives
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
Develop workshops during faculty
development week, one-to-one training,
providing hand-outs on step-by-step on how
to use technology-enhanced classrooms.
Planning - Instructional Resources and
Technology - Increase In-House
Productions (2010 - 2011). - Increase inhouse productions for the weekly television
programming; increase of three programs
by the end of 2009.
Planning Year(s):
2010 - 2011
Expected Completion Date:
09/01/2008
Actual Completion Date:
08/13/2010
Objective Status:
Met
Budget Account Number:
11000-52146
Person(s) Responsible:
Dr. Jenny Giron
Measure:
The objective will be met with the completion
of one pilot program per series and a
production calendar for each of the three
series.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Complete the pilot programs and production
calendar to be ready for full production by
the end of 2009. Baseline: Make needed
modifications to be prepared for full
production.
Planning - Instructional Resources and
Technology - EPIC Cable Collaborative
Membership Participation (2010 - 2011). Increase the EPIC Cable Collaborative
membership participation on scheduled
productions. Schedule two programs in the
new EPCC television studio by the end of
2009.
Planning Year(s):
2010 - 2011
Expected Completion Date:
Measure:
Present project to the Cable Collaborative
group for approval.
Data Source for Measure:
External Report
Standard and Baseline:
Completion of two programs as a
collaborative venture. Baseline: Broadcast
two EPIC TV collaborative programs.
03/05/2012 6:46 PM
Task Name:
Identify Faculty and Staff
Task Description:
Identify faculty and staff to develop TV show
ideas and work with EPCC-TV staff.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
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Objectives
Measures & Standards and Baselines /
Strategies
03/14/2008
Actual Completion Date:
03/11/2011
Objective Status:
In Progress
Budget Account Number:
11000-52146
Person(s) Responsible:
Jenny Giron
Task Name:
EPIC TV Collaborative Group
Task Description:
Provide the EPIC TV Collaborative group the
opportunity to meet regularly and jointly
produce two television programs.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Planning - Instructional Resources and
Technology - Review and Assess the
Relevancy or Currency of Leased TV
Programs (2010 - 2011). - Review and
assess the leased TV programs by the end
of 2009.
Planning Year(s):
2010 - 2011
Expected Completion Date:
08/29/2008
Actual Completion Date:
11/05/2010
Objective Status:
Met
Budget Account Number:
11000-52136
Person(s) Responsible:
Dr. Jenny Giron
Measure:
Conduct a study to identify outdated
programs.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Complete study and identify needed
programming. Baseline: Current programs
have shown poor playback and broadcast
quality due to age and content. New
programs will be identified to provide
updated and current information.
Planning - Instructional Resources and
Technology - Staff Trained in Digital
Equipment (2010 - 2011). - To have the
EPCC-TV staff fully trained by 2009 in the
Measure:
Once the new digital equipment is installed
at the new TV studio, a study will be done to
determine training needs for the design of a
03/05/2012 6:46 PM
Results
Action & Follow-Up
Task Name:
TV Program Committee
Task Description:
EPCC-TV staff and AVP, Instructional
Resources & Technology have reviewed and
assessed the leased programs to ensure for
current information.
Budget Impact:
Rollover/Maintain Current Funding
Projected Cost:
30000.0000
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Objectives
use of digital equipment.
Planning Year(s):
2010 - 2011
Expected Completion Date:
12/12/2008
Actual Completion Date:
09/17/2010
Objective Status:
Met
Budget Account Number:
11000-52146
Person(s) Responsible:
Dr. Jenny Giron
Measures & Standards and Baselines /
Results
Strategies
digital equipment training plan.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
The production staff will be cross-trained to
increase and improve their digital equipment
operation knowledge. The production staff
will be sent out-of-town for training as
needed. The Digital Equipment Plan will
identify the staff member's strengths and
weaknesses. Baseline: Each one of the
producers will have a specialized area and
conduct his own training.
Action & Follow-Up
Task Name:
Training
Task Description:
Identify appropriate training for EPCC-TV
staff and encourage participation in relevant
conferences and seminars.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Planning - Interior Design Technology - TM
- Additional Technology (2009-2010) Integrate innovative technology that, along
with Autocad, produce relevant 3-D models
that allow students to stay current with the
pace of technology in the interior design
field.
Planning Year(s):
2009 - 2010
Actual Completion Date:
02/24/2009
Objective Status:
Met
Budget Account Number:
11000-55420
03/05/2012 6:46 PM
Measure:
Industry demand for this skill in students.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Existing Autocad software. Baseline:
Software does not exist.
10/25/2010 - Incorporating Revit into the class
curriculum. Revit is a 3-D drawing resource
provided by the college and is used extensively by
the industry. This tool will allow our students to
become knowledgeable, skilled, and in demand for
their ability to work with Revit.
Progress:
Satisfactory
Action Plan Status:
0 - No Action Plan Necessary
Task Name:
Procure Software
Task Description:
Investigate, research and procure software.
Budget Impact:
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Objectives
Measures & Standards and Baselines /
Strategies
Person(s) Responsible:
Maria Prospero
Additional/New Funding Required
Projected Cost:
500.0000
Planning - Interior Design Technology - TM
- Curriculum Revision (2010-2011) - Revise
existing INDS-2364 Practicum- Internship
course to be a required course in the
program. This new feature will allow
students to get real world experience and
an opportunity for employment.
Planning Year(s):
2010 - 2011
Actual Completion Date:
02/10/2010
Objective Status:
Met
Budget Account Number:
11000-55420
Person(s) Responsible:
Maria Prospero
Planning - Interior Design Technology - TM
- Online Classes (2011-2012) - Provide
additional online or hybrid classes to add
flexibility for the students class schedule.
Planning Year(s):
2011 - 2012
Expected Completion Date:
08/14/2011
Objective Status:
New
Budget Account Number:
11000-55420
03/05/2012 6:46 PM
Measure:
Class has been revised and implemented.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Students will participate in an Internship
course as required by the program.
Baseline: Course not required.
Results
Action & Follow-Up
10/25/2010 - The students are currently placed in
the industry for the internship program. They are
receiving hands on experience that is thorough
and complete. The experience in the industry
allows the student and the employer to evaluate
each other. This is great training. 90% of our
students receive job offers.
Progress:
Satisfactory
Action Plan Status:
0 - No Action Plan Necessary
Task Name:
Revise Course
Task Description:
Revise course, coordinate positions
available with the industry, implement into
the curriculum.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Measure:
Student enrollment
Data Source for Measure:
Student Related Data
(Tracking/Performance)
Standard and Baseline:
Students will have more options in their
classes. Only one online class exists.
Task Name:
Revise Existing
Task Description:
Review, revise, and implement existing
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Objectives
Person(s) Responsible:
Maria Prospero
Planning - International Education International Education Program (20092010) - Continue development of
PowerPoint presentations for the CASS
Strengthening Basic Education Program.
These presentations will be given to the
CIED Office at Georgetown University and
to the five In-Country Coordinators from the
Dominican Republic, El Salvador,
Guatemala, Honduras and Nicaragua.
Planning Year(s):
2009 - 2010
Actual Completion Date:
08/31/2010
Objective Status:
New
Budget Account Number:
11000-42801
Person(s) Responsible:
Dr. Miguel Angel Martinez-Lasso
03/05/2012 6:46 PM
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
classes into hybrid.
Funding Justification:
The course will require creating the proper
requirements through blackboard and
curriculum office.
Budget Impact:
Additional/New Funding Required
Projected Cost:
1400.0000
Measure:
A total of seven copies wil be made of the
PowerPoint presentations. These will be
forwarded to our CASS Program Officer at
CIED/Georgetown University and the InCountry Coordinators.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
100% Dissemination of the presentation.
Baseline: Presentations will be made at the
annual conference for the coordinators in
Washington, D.C. The presentation will also
be given at the CASS graduation in El Paso.
Presentations will be given in each of the
participating countries by the graduating
CASS students.
08/31/2010 - Copies of powerpoint presentations
were distributed accordingly to program officials
and In-Country Coordinators (and all graduating
participants) CASS Alumni involved with InCountry Orientations used the presentations
during the orientation training sessions for the
groups coming to EPCC.
Progress:
Satisfactory
Action Plan Status:
2 - Action Plan Documented
Task Name:
Marketing to External Funding Sources
Task Description:
Increase marketing with external funding
sources.
Budget Impact:
Additional/New Funding Required
Projected Cost:
2500.0000
Funding Justification:
Will send a person to one of the
participating countries or
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Objectives
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
conference/planning meeting to market to
external funding sources for additional
and/or continued opportunities for
international training grants.
Planning - International Education International Education Program (20102011) - Development of a more extensive
PowerPoint presentation for the CASS.
Stengthening Basic Education Program.
These Presentations will be given to the
CASS Program Officers at Georgetown
University and the CASS In-Country
Coordinators, during the annual conference.
Planning Year(s):
2010 - 2011
Actual Completion Date:
02/25/2010
Objective Status:
Met
Budget Account Number:
11000-42801
Person(s) Responsible:
Dr. Miguel A. Martinez-Lasso
03/05/2012 6:46 PM
Measure:
A total of ten copies will be made of the
Power Point presentation and it will be
distributed to the following manner: 1-for the
USAID Program Officer, 1-for the CASS
Program Officer at Georgetown University, 6
for the In-Country Coordinators. 1-for Dr.
Ernst Roberts and 1 will be kept in the
department to be used as needed.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
100% dissemination of the presentation will
be made. Baseline: Presentation will be
made at the Annual conference in
Washington, D.C.
Measure:
Same measure.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Baseline: A Presentation will be made at the
CASS Graduation in El Paso.
Measure:
Same measure.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Baseline: Presentations will be made in each
country participating by the CASS graduating
students during their orientation session.
Measure:
Same measure.
Data Source for Measure:
10/05/2011 - Copies of the powerpoint
presentations were distributed to Program
Officials, In-Country Coordinators and graduating
participants. These powerpoint presentations
were utilized during the in-country orientation
sessions in all four countries.
Progress:
Satisfactory
Action Plan Status:
0 - No Action Plan Necessary
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Objectives
Measures & Standards and Baselines /
Results
Strategies
Department/Area Report
Standard and Baseline:
Baseline: Presentation will be personally
made by Dr. Martinez-Lasso at one of the incountry orientation sessions.
Action & Follow-Up
Task Name:
Increase Marketing
Task Description:
Increase marketing with funding sources.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Planning - International Education International Education Program (20112012) - Development of a more extensive
two Power Point presentations for the
SEED. Strengthening Rural Primary
Education for Central America and the
Dominican Republic. These presentations
will be given to the SEED Program Officers
at Georgetown University and the SEED InCountry Coordinators, during the annual
conference.
Planning Year(s):
2011 - 2012
Expected Completion Date:
03/11/2011
Actual Completion Date:
03/11/2011
Objective Status:
New
Budget Account Number:
11000-42801
Person(s) Responsible:
Dr. Miguel A. Martinez-Lasso
03/05/2012 6:46 PM
Measure:
A total of twenty copies will be made of the
two Power Point presentations and it will be
distributed to the following manner: 2-for the
USAID Program Officer, 2- for the SEED
program Officer at Georgetown University,
12 for the In-Country Coordinators. 2- for Dr.
Ernst Roberts and 2 will be kept in the
department to be used as needed.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
100% dissemination of the presentation will
be made. Baseline: Presentation will be
made at the Annual Conference in
Washington, D.C.
Measure:
Same measure
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Baseline: A presentation will be made at the
SEED Graduation in El Paso.
Measure:
Same Measures
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Objectives
Measures & Standards and Baselines /
Results
Strategies
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Baseline:Presentation will be made in each
country participating by the SEED graduating
students during their orientation session.
Measure:
Same Measure
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Baseline: Presentations will be personally
made by Dr. Martinez-Lasso at one of the incountry orientation sessions.
Action & Follow-Up
Task Name:
Increase Marketing
Task Description:
Increase marketing with funding sources.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Planning - IT Security - Red Flag Rule
Compliance Program (2009-2012) - Achieve
complete compliance with the Red Flag
Rule as part of the Fair and Accurate Credit
Transactions Act (FACT Act) of 2003;
integrate actions with other EPCC
information security awareness initiatives;
and promote departmental awareness
programs.
Planning Year(s):
2009 - 2010
2010 - 2011
2011 - 2012
Expected Completion Date:
12/10/2011
Objective Status:
03/05/2012 6:46 PM
Measure:
Incorporate exisiting policies and procedures
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Completely implemented with all employees
aware and regularly refreshed on the
requirement of the program. Baseline: At
initiation, no department or program in EPCC
is in compliance, some because they have
not begun their review of business
processes to identify "red flags" and potential
vulnerabilities.
Measure:
Identify relevant red flags.
Data Source for Measure:
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Objectives
In Progress
Budget Account Number:
11000-75205
Person(s) Responsible:
Richard Buller
03/05/2012 6:46 PM
Measures & Standards and Baselines /
Results
Strategies
Department/Area Report
Standard and Baseline:
Completely implemented with all employees
aware and regularly refreshed on the
requirement of the program. Baseline: At
initiation, no department or program in EPCC
is in compliance, some because they have
not begun their review of business
processes to identify "red flags" and potential
vulnerabilities.
Measure:
Procedures to detect red flags
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Completely implemented with all employees
aware and regularly refreshed on the
requirement of the program. Baseline: At
initiation, no department or program in EPCC
is in compliance, some because they have
not begun their review of business
processes to identify "red flags" and potential
vulnerabilities.
Measure:
Appropriate responses to red flags
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Completely implemented with all employees
aware and regularly refreshed on the
requirement of the program. Baseline: At
initiation, no department or program in EPCC
is in compliance, some because they have
not begun their review of business
processes to identify "red flags" and potential
vulnerabilities.
Measure:
Periodic updating of the program
Data Source for Measure:
Department/Area Report
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Action & Follow-Up
Page 382 of 717
Objectives
Measures & Standards and Baselines /
Strategies
Standard and Baseline:
Completely implemented with all employees
aware and regularly refreshed on the
requirement of the program. Baseline: At
initiation, no department or program in EPCC
is in compliance, some because they have
not begun their review of business
processes to identify "red flags" and potential
vulnerabilities.
Measure:
Administering the Program
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Completely implemented with all employees
aware and regularly refreshed on the
requirement of the program. Baseline: At
initiation, no department or program in EPCC
is in compliance, some because they have
not begun their review of business
processes to identify "red flags" and potential
vulnerabilities.
Results
Action & Follow-Up
11/23/2009 - Efforts to achieve a successful start
to the program, to find a functional area (Student
Services - Admissions, Financial Aid, Personnel or all) to take responsibility for the implementation
and operation (including training of staff) for this
identity theft program, did not produce an area
willing to participate.
Progress:
Unsatisfactory
Action Plan Status:
2 - Action Plan Documented
11/23/2010 - First and second
attempts did not develop a
functional area administrator to take
ownership of the program.
Action: Refresh all areas with the
requirements and encourage an
administrator to take the lead in
marketing the program and
developing the "Red Flags"; then
developing the training program and
implementing it within their area.
Measure:
Other legal requirements
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Completely implemented with all employees
aware and regularly refreshed on the
requirement of the program. Baseline: At
initiation, no department or program in EPCC
is in compliance, some because they have
not begun their review of business
processes to identify "red flags" and potential
vulnerabilities.
Task Name:
Adapt the Program
Task Description:
03/05/2012 6:46 PM
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Objectives
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
Adapt the program to provide oversight to
new threats as business process change.
Budget Impact:
Additional/New Funding Required
Projected Cost:
150000.0000
Funding Justification:
August 2010
Task Name:
Approved Policy
Task Description:
Produce a Board of Trustee-approved policy
and monitoring plan for the ongoing
program.
Budget Impact:
Additional/New Funding Required
Projected Cost:
150000.0000
Task Name:
Assess Effectiveness
Task Description:
Assess effectiveness with supervisors via an
annual audit of practices and training
provided.
Budget Impact:
Additional/New Funding Required
Projected Cost:
150000.0000
Task Name:
Find a functional area sponsor
Task Description:
Information Security is not to be in the lead
for the Red Flags Rule Program. Functional
areas where face-to-face service to
customers must take ownership and operate
the program.
Budget Impact:
No Funding Needed
03/05/2012 6:46 PM
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Objectives
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
Task Name:
Possible Identity Theft
Task Description:
Determine which indicators of possible
identity theft are available to alert
employees.
Budget Impact:
Additional/New Funding Required
Projected Cost:
150000.0000
Task Name:
Potential Points
Task Description:
Identify all potential points of vulnerability in
work processes in every department and
program.
Budget Impact:
Additional/New Funding Required
Projected Cost:
150000.0000
Task Name:
Training
Task Description:
Train all staff to recognize the red flags and
provide continuous awareness training.
Budget Impact:
Additional/New Funding Required
Projected Cost:
150000.0000
Planning - IT Security - Enhance Banner
Security Administration (2011-2012) Distribute Banner security administration to
the module owners for Finance, Financial
Aid, Personnel and Student. Validate all job
description-based authorizations.
Planning Year(s):
2011 - 2012
Expected Completion Date:
03/05/2012 6:46 PM
Measure:
Degree of collaboration and communication
occuring between module Banner
administrators.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
All module-exclusive account creations,
modifications, and terminations are
05/19/2011 - Data Owners are supportive of this
project. With the proof of concept, accomplished
with Financial Aid, successfully completed Finance
module will be next. There support was
fundamental for the success of this project.
Progress:
Satisfactory
Action Plan Status:
0 - No Action Plan Necessary
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Objectives
Measures & Standards and Baselines /
Strategies
08/29/2014
Objective Status:
Met
Budget Account Number:
75205
Person(s) Responsible:
Richard Buller
accomplished by module Banner
administrators. Cross-module requests are
approved and serviced in a timely manner.
Planning - IT Security - Microsoft
SharePoint Platform Environment - (20102012) - Develop instruction on Permissions
Management for Site and Site Collection
Owners. Provide policy for governance and
then monitoring to ensure compliance.
Planning Year(s):
2010 - 2011
2011 - 2012
Expected Completion Date:
10/31/2011
Measure:
Progress will be measured on a project
basis. Success is achieved when
serviceable enhancements are released to
users, placed into service and value is
added to the business process.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Projects are delivered and implemented and
the using customer declared the new product
03/05/2012 6:46 PM
Results
Action & Follow-Up
Task Name:
Gain Module Owner's approval for the
project.
Task Description:
Write and distribute the implementation plan
and associated operating policy.
Once approved, designate the order of
module implementation.
Arrange for module administrators staffing.
Train in the Banner Security Administration
tools.
Train in request form imaging.
Assess, by module, on quarterly intervals.
Budget Impact:
No Funding Needed
Task Name:
Gain support of the four Data Owners:
Finance; Financial Aid; Personnel; Student
Task Description:
It is requisite that the Data Owners
appreciate the value and need of this
rehabilitation of Banner access security.
Budget Impact:
No Funding Needed
05/19/2011 - All governance documentation is
drafted and reading for staffing/comment.
Progress:
Satisfactory
Action Plan Status:
0 - No Action Plan Necessary
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Objectives
Objective Status:
In Progress
Budget Account Number:
11000-75205
Person(s) Responsible:
Richard Buller
Measures & Standards and Baselines /
Strategies
Action & Follow-Up
to be beneficial to their mission. Baseline:
Phase 1 developed MS SharePoint for the
EPCC instructional area. Phase II enhanced
the environment with Microsoft LIVE@edu
and a basic administrative configuration
Task Name:
EPCC Information Technology
Task Description:
Present the Goverance policies to the
SharePoint Administrator for distribution to
all users.
Build a Permissions Management FAQ and
knowledge base for customers.
Budget Impact:
Additional/New Funding Required
Planning - IT Security - Business Continuity
and Disaster Recovery Planning (20112012) - Provide the supported departments
the knowledge to plan the continuance of
their business processes in the event of a
natural or man-caused disaster.
Planning Year(s):
2011 - 2012
Expected Completion Date:
08/31/2018
Objective Status:
New
Budget Account Number:
75205
Person(s) Responsible:
Richard Buller
Measure:
.
Standard and Baseline:
Supported department or program has
developed their Continuity of
Operations/Disaster Recovery plan and
practiced it at least once during the
academic year.
Planning - IT Security - Log Management
Program (2011-2012) - Acquire Log
Management and Security Event and
Incident Management Software, then
provide active monitoring of network traffic
to identify violations of policy and provide
corrective action to prevent recurrence.
Measure:
Purchase Log Management software
Data Source for Measure:
Budget Data
Standard and Baseline:
Complete the procurement action and
implement the software.
03/05/2012 6:46 PM
Results
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Objectives
Planning Year(s):
2011 - 2012
Expected Completion Date:
08/30/2013
Objective Status:
New
Budget Account Number:
75205
Person(s) Responsible:
Richard Buller
Planning - IT Security - Risk Management
Services (2011-2012) - Build a Risk
Management Service to support risk
assessment, analysis and management at
the department level.
Planning Year(s):
2011 - 2012
Expected Completion Date:
08/31/2017
Objective Status:
New
Budget Account Number:
75205
Person(s) Responsible:
Richard Buller
Measures & Standards and Baselines /
Strategies
Measure:
Design and implement monitoring activities
Standard and Baseline:
Review logs daily and take the necessary
corrective actions.
Results
Action & Follow-Up
Measure:
Build a prioritized list of departments. May
solicit "early adopters" or volunteer
administrators to participate first.
Standard and Baseline:
Engaged all departments and programs.
Planning - IT Security - Information Security
Governance (2011-2012) - Develop and
publish the governance, the standards and
rules that apply to the protection of
information throughout the District.
Planning Year(s):
2011 - 2012
Expected Completion Date:
08/31/2012
Objective Status:
New
Budget Account Number:
75205
03/05/2012 6:46 PM
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Objectives
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
Person(s) Responsible:
Richard Buller
Planning - IT Systems Application - EDI
TREX High School Transcript (2009 2010). - Modify existing code to load High
School Transcript data to Banner Tables.
Work with Texas high schools and
successfully execute the transfer of high
school student records.
Planning Year(s):
2009 - 2010
Expected Completion Date:
12/16/2011
Actual Completion Date:
12/16/2011
Objective Status:
Met
Budget Account Number:
11000-75207
Person(s) Responsible:
Gary Chacon
Measure:
Successful electronic data exchange
between EPCC and area High Schools.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
A full time Programmer Analyst was
assigned to support the EDI project and
servers as a liason in working with area high
schools.
Planning - IT Systems Application - Web
Payment Software by TouchNet (2009 2010). - The SCT SunGard PCI compliance
support ended spring of 2010 and Touchnet
software was acquired to support Web
Payment for student registration and also to
comply with payement card industry (PCI)
regulations.
Measure:
Provide the necessary functionality for easeof-use automated web payment and loan
processing.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Enhance automation of student web
payments and loans. No baseline.
Planning Year(s):
2009 - 2010
Expected Completion Date:
02/01/2010
03/05/2012 6:46 PM
04/27/2011 - Successful electronic data exchange
between EPCC and area high schools has been
establish.
Progress:
Satisfactory
Action Plan Status:
0 - No Action Plan Necessary
Task Name:
Programmer Analyst
Task Description:
Requesting institutional funding for full-time
Programmer Analyst to continue working on
EDI projects beyond July 31, 2009.
Budget Impact:
Additional/New Funding Required
Projected Cost:
38000.0000
Funding Justification:
Support Texas DOE EDI mandate.
04/27/2011 - The implementation of a web
payment Software by TouchNet along with our IT
staff was successful (2009 - 2010). SCT SunGard
PCI compliance support ended spring of 2010 and
Touchnet software was implemented to support
student online web payments. Students and
employees are able to make payments online as
needed.
Progress:
Satisfactory
Action Plan Status:
0 - No Action Plan Necessary
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Objectives
Measures & Standards and Baselines /
Strategies
Actual Completion Date:
02/01/2010
Objective Status:
Met
Budget Account Number:
11000-75006
Person(s) Responsible:
Gary Chacon
Task Name:
Purchase and Implement
Task Description:
Purchase software and implement.
Budget Impact:
Additional/New Funding Required
Projected Cost:
150000.0000
Planning - IT Systems Application - People
ADMIN Reporting Database (2009 - 2010). Implement a reporting database for
administrative reporting from data in the
people ADMIN Remote System.
Planning Year(s):
2009 - 2010
Expected Completion Date:
05/31/2010
Actual Completion Date:
05/31/2010
Objective Status:
Met
Budget Account Number:
11000-75006
Person(s) Responsible:
Gary Chacon
Measure:
Provide the necessary functionality for "AD
HOC" reporting from the people ADMIN
Database. Provide the necessary
functionality.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Provide reporting functionality. No baseline.
Planning - IT Systems Application SCT/SUNGARD BANNER Version 8 (2009
- 2010). - Upgrade Banner version 7 to
version 8 on all functional modules.
Planning Year(s):
2009 - 2010
Expected Completion Date:
03/19/2010
Actual Completion Date:
03/19/2010
Measure:
Establish upgrade plan to include a test
instance and the production Banner
environment.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Enhance the Banner functionality through a
version grade with minimal interruption of
service to the college community.
03/05/2012 6:46 PM
Results
Action & Follow-Up
09/01/2010 - People ADMIN Reporting Database
(2009 - 2010). : Implemented a reporting database
for administrative reporting from data in the people
ADMIN Remote System.
Progress:
Satisfactory
Action Plan Status:
0 - No Action Plan Necessary
Task Name:
Purchase and Install
Task Description:
Purchase and install a server to host the
people ADMIN Reporting Database with
interactive interfaces.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
12/06/2011 - Large enterprise conversion upgrade
from version 7 to version 8 was successful. A
team which consisted of IT Systems support staff
and department functional users tested in a
developement environment and implemented the
SCT SunGard version 8 on a production
environment.
Progress:
Satisfactory
Action Plan Status:
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Objectives
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
0 - No Action Plan Necessary
Objective Status:
Met
Budget Account Number:
11000-75006
Person(s) Responsible:
Gary Chacon
Planning - IT Systems Application - SAS
Business Intelligence (2009 - 2010). Implement the SAS Business Intelligence
Program to include cube design, portal
delivery and web reporting through one
centralized repository.
Planning Year(s):
2009 - 2010
Expected Completion Date:
06/30/2010
Actual Completion Date:
10/25/2010
Objective Status:
Met
Budget Account Number:
11000-75006
Person(s) Responsible:
Gary Chacon
03/05/2012 6:46 PM
Task Name:
Upgrade a Test
Task Description:
Upgrade a test instance with Banner 8 and
test with the functionality user community,
compile forms and custom programmers to
assure error free results. Set a timeline for
testing and signoff from programming and
user groups. Upgrade the production
environment.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Measure:
Establish a program that will enhance
tracking of student success through a web
portal reporting process.
Data Source for Measure:
Institutional Research Data
Standard and Baseline:
Provide the necessary reporting functionality
throughout all the college areas. No
baseline.
12/06/2011 - SAS is now providing reporting
needs to EPCC staff that are working with Bill and
Melinda Gates DEI grant project and the College
Readiness program
Progress:
Satisfactory
Action Plan Status:
0 - No Action Plan Necessary
Task Name:
Implement SAS Business Intelligent
Software
Task Description:
Implement SAS Business Intelligent
Software through a web based portal.
Budget Impact:
Rollover/Maintain Current Funding
Projected Cost:
47238.0000
Funding Justification:
Provide the data for DEI grant funding.
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Objectives
Measures & Standards and Baselines /
Strategies
Planning - IT Systems Application - Banner
Upgrade 8.2 to 8.3 (2010-2011) - Upgrade
Banner in order to be compatible with the
latest version of SCT, Financial Aid, and
TCC software versions.
Planning Year(s):
2010 - 2011
Expected Completion Date:
03/20/2011
Actual Completion Date:
03/20/2011
Objective Status:
Met
Budget Account Number:
11000-75006
Person(s) Responsible:
IT systems applications staff and Banner
functional users
Measure:
Test all Banner modules with Department
users and satisfy any discrepancies with
testing outcomes.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Comply with the latest version of student and
staff reporting requirements and enhance the
Banner functionality through a version
upgrade with minimal interruption of service
to the college community.
Planning - IT Systems Application - SACS
Web Portal (2011 - 2012). - Develop a
SACS web portal for the 2012 SACS faculty
credentialing process. Utilizing SharePoint
to extract faculty credential documents in
order to provide a web and remote access
option for the SACS review members.
Planning Year(s):
2011 - 2012
Expected Completion Date:
02/01/2012
Objective Status:
In Progress
Budget Account Number:
75207
Measure:
Provide secure access to SACS related
documents through a web portal.
Data Source for Measure:
Program Review Data
Standard and Baseline:
The SACS web portal will provide easy
access to authorized personnel. Baseline:
Web portal has been generated and is being
updated by EPCC SACS stakeholders.
03/05/2012 6:46 PM
Results
Action & Follow-Up
12/06/2011 - Banner 8.3 was implemented with
minimal service interruption and met its go live
production timelines.
Progress:
Satisfactory
Action Plan Status:
0 - No Action Plan Necessary
Task Name:
Banner Upgrade Plan
Task Description:
Setup a test environment for testing.
Coordinate user testing and resolve any
discrepancies in a timely manner. Upon
stakeholder approval, the conversion will be
scheduled and implemented.
Budget Impact:
Rollover/Maintain Current Funding
12/06/2011 - The SACS Faculty Roster is currently
in Production mode and is being tested for quality
assurance.
Progress:
Satisfactory
Action Plan Status:
0 - No Action Plan Necessary
Task Name:
SACS Web Portal
Task Description:
Continue to develop and enhance the SACS
web portal with required links and
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Objectives
Measures & Standards and Baselines /
Strategies
Person(s) Responsible:
Gary Chacon IT systems Manager
documents for SACS review committee.
Budget Impact:
Rollover/Maintain Current Funding
Planning - IT Systems Application - Banner
Flex Registration Implementation (20112012) - Install and implement the Banner
Flex Registration module in order to provide
Continuing Education students a web based
registration solution.
Planning Year(s):
2011 - 2012
Expected Completion Date:
09/01/2012
Objective Status:
In Progress
Budget Account Number:
11000-75006
Person(s) Responsible:
IT systems Manager, Assistant Registrar for
CE
Measure:
Identification of all required online
registration needs and to meet CE online
student services demand.
Data Source for Measure:
Enrollment Data
Standard and Baseline:
Purchase Flex registration module to serve
EPCC's continuing education online
requirements in order to improve student
services.
Planning - IT Systems Application - Banner
System Hardware Upgrade (2010 - 2011). Install and convert to new server hardware
in order to continue to stay current with
Oracle software database upgrades and
ERP Banner upgrades.
Measure:
Hardware will provide efficient performance
for EPCC Banner users.
Data Source for Measure:
Student Related Data
03/05/2012 6:46 PM
Results
Action & Follow-Up
12/06/2011 - Implement latest version in order to
comply with IT standards.
Progress:
Satisfactory
Action Plan Status:
0 - No Action Plan Necessary
12/06/2011 - Currently have Flex registration
installed but need to upgrade because it has too
many flaws and SCT Sungard has a new version
that resolve most of the issues. We are scheduling
an upgrade to the new version in Spring 2012.
Progress:
Satisfactory
Action Plan Status:
0 - No Action Plan Necessary
Task Name:
Banner Flex Registration Implementation
Task Description:
Install and implement the Banner Flex
Registration module. Work with key
stakeholders to test and satisfy EPCC
business process and quality assure results.
Budget Impact:
Additional/New Funding Required
Projected Cost:
120000.0000
Funding Justification:
Initial purchase price and renewal costs.
11/30/2011 - The conversion from old servers to
new servers was successful and the new
hardware provides a much improved response
time.
Progress:
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Objectives
Planning Year(s):
2010 - 2011
Expected Completion Date:
10/31/2011
Actual Completion Date:
10/31/2011
Objective Status:
Met
Budget Account Number:
75207
Person(s) Responsible:
Gary Chacon IT Systems Executive Director
Planning - Kinesiology - TM - Facilities
Upgrade (2010-2011) - Provide music for
#1405 and provide projector and screen for
#1405.
Planning Year(s):
2010 - 2011
Expected Completion Date:
08/31/2011
Objective Status:
In Progress
Budget Account Number:
11000-55431
Person(s) Responsible:
Stephanie Martinez
03/05/2012 6:46 PM
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
Satisfactory
(Tracking/Performance)
Action Plan Status:
Standard and Baseline:
0 - No Action Plan Necessary
The standard will be to provide EPCC
Banner users with the highest quality of
service and response time. The Baseline for
this project is in test phase. Servers are up
and our database administrators are loading
test databases for user testing.
Task Name:
Banner System Hardware Upgrade
Task Description:
Servers will be purchased and installed.
Data base administrators will load test
database for EPCC users to throughly test.
Signoff from stake holders on test results.
Budget Impact:
Rollover/Maintain Current Funding
Measure:
Yes/no.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Equipment installation. Baseline: Instructors
must bring their own boom box, IMS delivers
projector & screen when requested.
07/13/2011 - Equipment was not installed, no
official notification was provided.
Progress:
Unsatisfactory
Action Plan Status:
3 - Follow-Up Documented
10/27/2010 - IT approved funding, waiting on
installation
Progress:
Unsatisfactory
Action Plan Status:
2 - Action Plan Documented
Task Name:
IT Committee
Task Description:
Application to IT committee for peripherals
has been submitted Spring '10.
Budget Impact:
Additional/New Funding Required
Projected Cost:
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Objectives
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
10620.0000
Planning - Kinesiology - VV - Increase
Enrollment (2009-2010) - To increase
enrollment in the Kinesiology discipline.
Planning Year(s):
2009 - 2010
Actual Completion Date:
03/03/2009
Objective Status:
New
Budget Account Number:
11000-55430
Person(s) Responsible:
Bob Femat
Planning - Kinesiology - VV - Replace
Outdated Equipment/Machines (2010-2011)
- Replace worn out and outdated
equipment/machines in the VV weightroom.
Planning Year(s):
2010 - 2011
Actual Completion Date:
03/10/2010
Objective Status:
New
Budget Account Number:
11000-55430
Person(s) Responsible:
Bob Femat
03/05/2012 6:46 PM
Measure:
Enrollment in the Kinesiology discipline will
be tallied in May 2010.
Data Source for Measure:
Enrollment Data
Standard and Baseline:
Enrollment in the Kinesiology discipline will
increase by 8%. Baseline: Enrollment in the
Kinesiology discipline for the 2008-2009
academic year was -- students.
Task Name:
First Aid and Safety
Task Description:
Additional courses in "First Aid and Safety"
will be offered as well as additional courses
for students in the VV-ECHS program.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Measure:
Increase the number of stations available for
student use during classtime with state of
the art Smith machines.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Students will have access to new Smith
machines for use in weightlifting classes for
the 2010-2011 academic year. Baseline:
Currently, students are working out on Smith
machines that were purchased in 1990.
Machines are in disrepair and use outdated
weight systems.
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Objectives
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
Task Name:
Purchase 4 New Machines
Task Description:
To purchase four (4) new Smith machines by
the end of 2010-2011 academic year.
Budget Impact:
Additional/New Funding Required
Projected Cost:
7000.0000
Planning - Kinesiology - VV - AP (20102011) - Purchase new First Aid equipment
for Transmountain campus.
Planning Year(s):
2010 - 2011
Actual Completion Date:
03/04/2010
Objective Status:
New
Budget Account Number:
11000-55430
Person(s) Responsible:
Bob Femat
Planning - Law Enforcement Training - La
Tuna (2009-2010) - Maximize student
enrollment as permitted by the La Tuna FCI
and within the limit of instructional
resources.
Planning Year(s):
2009 - 2010
Actual Completion Date:
08/31/2010
03/05/2012 6:46 PM
Measure:
The purchase of new mannequins, AEDs,
breathing bags and pocket masks.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
5 new Adult Mannequins, 5 new Junior
mannequins, 5 new Baby mannequins, 5
new AEDs, and 50 new pocket masks.
Baseline: 4 adult, 2 junior, 2 baby
mannequins
Task Name:
Request Funds
Task Description:
Request funds from Division Dean at TM.
Budget Impact:
Additional/New Funding Required
Projected Cost:
15000.0000
Measure:
Compare the total number of student
enrollments with the previous fiscal year.
Data Source for Measure:
Student Related Data
(Tracking/Performance)
Standard and Baseline:
Increase student enrollments by 5% if
allowable. Baseline: FY 2008-2009
08/31/2010 - Student enrollment increased by 9%
over the previous fiscal year.
Progress:
Satisfactory
Action Plan Status:
0 - No Action Plan Necessary
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Page 396 of 717
Objectives
Objective Status:
Met
Budget Account Number:
11000-42201
Person(s) Responsible:
Barry Bogle
Planning - Law Enforcement Training Security and Special Officers (2009-2010) Increase student enrollments for Basic,
Advanced and introduce Level IV Training.
Planning Year(s):
2009 - 2010
Actual Completion Date:
08/31/2010
Objective Status:
Met
Budget Account Number:
11000-42501
Person(s) Responsible:
Barry Bogle
Planning - Law Enforcement Training Defensive Driving (2009-2010) - Increase
student enrollments.
03/05/2012 6:46 PM
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
enrollment records.
Task Name:
Work with Federal Corrections Officials.
Task Description:
Work with Federal Corrections Officials to
determine if class size can be increased.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Measure:
Compare the total number of student
enrollments with the previous fiscal year.
Data Source for Measure:
Student Related Data
(Tracking/Performance)
Standard and Baseline:
Increase enrollments by 10% from the
previous fiscal year. Baseline: FY 20082009 enrollments.
08/31/2010 - The number of enrollments has been
increased by 3% over the previous fiscal year.
Progress:
Satisfactory
Action Plan Status:
0 - No Action Plan Necessary
Task Name:
Develop a Security Advisory Board
Task Description:
Continue work on developing a Security
Advisory Board. The Board will be made up
of security owners and managers who will
help identify local training needs. Continue to
take advantage of local advertisement and
recruiting opportunities.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Measure:
Compare the total number of student
enrollments with the previous fiscal year.
Data Source for Measure:
11/23/2010 - The Defensive Driving Program
decreased enrollment by 27% over the previous
fiscal year. The negative change is attributed to
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Page 397 of 717
Objectives
Planning Year(s):
2009 - 2010
Actual Completion Date:
08/31/2010
Objective Status:
Met
Budget Account Number:
11000-42502
Person(s) Responsible:
Barry Bogle
Planning - Law Enforcement Training Drivers Education (2009-2010) - Maximize
student enrollment within current resource
limits.
Planning Year(s):
2009 - 2010
Actual Completion Date:
08/31/2010
Objective Status:
Met
Budget Account Number:
11000-42511
Person(s) Responsible:
Barry Bogle
03/05/2012 6:46 PM
Measures & Standards and Baselines /
Strategies
Results
Student Related Data
(Tracking/Performance)
Standard and Baseline:
Increase enrollment by 20%. Baseline: FY
2008-2009 enrollments.
the number of proprietary schools currently in
operation as well as new on-line programs.
Progress:
Satisfactory
Action Plan Status:
0 - No Action Plan Necessary
Action & Follow-Up
Task Name:
National Safety Council
Task Description:
Take full advantage of local advertising and
recruitment opportunities. Emphasize
affiliation with the National Safety Council.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Measure:
Compare the total number of enrollments
with the previous fiscal year.
Data Source for Measure:
Student Related Data
(Tracking/Performance)
Standard and Baseline:
Increase student enrollment to maximum
allowable seats within the program or at
least by 10%. Baseline: FY 2008-2009
enrollments.
11/23/2010 - Drivers Education enrollment
increased by 13% over the previous fiscal year.
Progress:
Satisfactory
Action Plan Status:
0 - No Action Plan Necessary
Task Name:
To Recruit Local High Schools.
Task Description:
Continue to recruit at local high schools, job
corps and other youth centers.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
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Page 398 of 717
Objectives
Planning - Law Enforcement Training Professional Truck Driving (2009-2010) Increase student enrollment.
Planning Year(s):
2009 - 2010
Actual Completion Date:
08/31/2010
Objective Status:
Met
Budget Account Number:
12107-S12107
Person(s) Responsible:
Barry Bogle
Planning - Law Enforcement Training Motorcylce Rider (2009-2010) - Maximize
student enrollment within the limits of
current resources.
Planning Year(s):
2009 - 2010
Actual Completion Date:
08/31/2010
Objective Status:
Met
Budget Account Number:
12110-S12110
Person(s) Responsible:
Barry Bogle
03/05/2012 6:46 PM
Measures & Standards and Baselines /
Strategies
Measure:
Compare the total number of enrollments
with the previous fiscal year.
Data Source for Measure:
Student Related Data
(Tracking/Performance)
Standard and Baseline:
Increase enrollment by 10%. Baseline: FY
2008-2009 enrollments.
Results
Action & Follow-Up
11/23/2010 - Professional Truck Driving had a
47% increase in enrollment over the previous
fiscal year.
Progress:
Satisfactory
Action Plan Status:
0 - No Action Plan Necessary
Task Name:
External Funding Resources
Task Description:
Continue close contact with external funding
resources to enable qualified students to
enter the program. Advertise through local
media.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Measure:
Compare the total number of enrollments
with the previous fiscal year.
Data Source for Measure:
Student Related Data
(Tracking/Performance)
Standard and Baseline:
Maximize enrollments within the limitations
of instructional resources. Baseline: FY
2008-2009 enrollments.
11/23/2010 - The Motorcycle Rider Program had a
reduction in enrollment due to the loss of the
Cape-Fox Contract.
Progress:
Satisfactory
Action Plan Status:
0 - No Action Plan Necessary
Task Name:
Cape-Fox/Military Contract
Task Description:
Continue with the Cape-Fox/Military contract.
Budget Impact:
No Funding Needed
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Objectives
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
Projected Cost:
0.0000
Planning - Law Enforcement Training - Law
Enforcement In-Service Firearms (20092010) - Increase enrollments.
Planning Year(s):
2009 - 2010
Actual Completion Date:
11/30/2010
Objective Status:
Met
Budget Account Number:
12198-S12198
Person(s) Responsible:
Barry Bogle
Planning - Law Enforcement Training Drivers Ed Teaching Assistant (2009-2010)
- Conduct one (1) Teaching Assistant
Training Course per FY, or as needed, in
the El Paso area.
Planning Year(s):
2009 - 2010
Actual Completion Date:
08/31/2010
Objective Status:
Met
Budget Account Number:
12201-S12201
Person(s) Responsible:
03/05/2012 6:46 PM
Measure:
Compare the total number of student
enrollments with the previous fiscal year.
Data Source for Measure:
Student Related Data
(Tracking/Performance)
Standard and Baseline:
Increase enrollments by 10% over the
previous fiscal year. Baseline: FY 20082009 enrollments.
11/23/2010 - The Law Enforcement In-Service
Firearms Program had a 3% increase over the
previous fiscal year.
Progress:
Satisfactory
Action Plan Status:
0 - No Action Plan Necessary
Task Name:
To Sponsor Events
Task Description:
Continue to sponsor events that will lead to
greater awareness of the facility and
available programs as well as increased
enrollments.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Measure:
Determine EPCC and local area needs for
developing additional teaching assistants.
Data Source for Measure:
Student Related Data
(Tracking/Performance)
Standard and Baseline:
This course is taught annually based upon
need. Baseline: Needs assessment for the
current fiscal year.
11/23/2010 - This Program was not necessary this
fiscal year.
Progress:
Satisfactory
Action Plan Status:
0 - No Action Plan Necessary
Task Name:
Drivers Education Schools.
Task Description:
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Page 400 of 717
Objectives
Barry Bogle
Planning - Law Enforcement Training - La
Tuna (2010-2011) - Fill the currently vacant
full-time position for HVAC Training. This
will increase student enrollment to previous
levels in this area.
Planning Year(s):
2009 - 2010
Actual Completion Date:
08/31/2010
Objective Status:
Withdrawn
Budget Account Number:
11000 73 42201
Person(s) Responsible:
Barry Bogle
Planning - Law Enforcement Training Security & Special Officers (2010-2011) Introduce Level IV Training and increase
overall enrollments.
Planning Year(s):
2010 - 2011
Expected Completion Date:
08/31/2011
Actual Completion Date:
08/31/2011
Objective Status:
Met
03/05/2012 6:46 PM
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
Contact internal and external Drivers
Education schools to determine the need for
the current fiscal year.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Measure:
Compare the current total number of student
enrollments with the previous fiscal year(s).
Data Source for Measure:
Enrollment Data
Standard and Baseline:
Increase the number of seats to the
maximum allowed by the FCI. Baseline: FY
2007-2008 and 2008-2009 enrollments
Task Name:
Coordinate
Task Description:
Coordinate with FCI Officials for support
logistical support.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Measure:
This training is new to the program.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
This training capability is new but will
increase enrollments by a projected 10%.
Baseline: FY 2008-2009 enrollments.
Task Name:
Security Industry
Task Description:
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Page 401 of 717
Objectives
Budget Account Number:
11000-42501
Person(s) Responsible:
Barry Bogle
Measures & Standards and Baselines /
Strategies
Action & Follow-Up
Offer the new training through established
contacts in the security industry.
Budget Impact:
No Funding Needed
Planning - Law Enforcement Training Defensive Driving (2010-2011) - Increase
student enrollments.
Planning Year(s):
2010 - 2011
Expected Completion Date:
01/31/2011
Actual Completion Date:
01/31/2011
Objective Status:
Withdrawn
Budget Account Number:
11000-42501
Person(s) Responsible:
Barry Bogle
Measure:
Compare the current total number of student
enrollments with the previous fiscal year.
Data Source for Measure:
Enrollment Data
Standard and Baseline:
Increase enrollments by 10% from the
previous fiscal year. Baseline: FY 20082009 enrollments.
Planning - Law Enforcement Training Driver's Education (2010-2011) - Maximize
student enrollments within current
resources.
Planning Year(s):
2010 - 2011
Expected Completion Date:
08/31/2011
Actual Completion Date:
08/31/2011
Objective Status:
Met
Budget Account Number:
11000-42511
Person(s) Responsible:
Barry Bogle
Measure:
Compare the current total number of student
enrollments with the previous fiscal year(s).
Data Source for Measure:
Enrollment Data
Standard and Baseline:
Increase enrollments by 10% from the
previous fiscal year. Baseline: FY 20082009 enrollments.
03/05/2012 6:46 PM
Results
Task Name:
Advertising
Task Description:
Increase Advertising.
Budget Impact:
No Funding Needed
Task Name:
Local High Schools
Task Description:
Continue recruitment at the local high
schools, job corps and other youth centers.
Budget Impact:
No Funding Needed
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Objectives
Measures & Standards and Baselines /
Strategies
Planning - Law Enforcement Training Truck Driving (2010-2011) - Increase
student enrollments.
Planning Year(s):
2010 - 2011
Expected Completion Date:
08/31/2011
Actual Completion Date:
08/31/2011
Objective Status:
Not Met
Budget Account Number:
12107-S12107
Person(s) Responsible:
Barry Bogle
Measure:
Compare the current total number of student
enrollments with the previous fiscal year(s).
Data Source for Measure:
Enrollment Data
Standard and Baseline:
Increase enrollments by 10% from the
previous fiscal year. Baseline: FY 20082009 enrollments.
Planning - Law Enforcement Training Motorcycle Rider (2010-2011) - Increase
student enrollments.
Planning Year(s):
2010 - 2011
Expected Completion Date:
08/31/2011
Actual Completion Date:
08/31/2011
Objective Status:
Met
Budget Account Number:
12110-S12110
Person(s) Responsible:
Barry Bogle
Measure:
Compare the current total number of student
enrollments with the previous fiscal year(s).
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Increase enrollments by 10% from the
previous fiscal year. Baseline: FY 20082009 enrollment
Planning - Law Enforcement Training Driver Ed Teaching Assistant Training
(2010-2011) - Conduct one (1) course as
Measure:
Determine internal and external instructor
needs.
03/05/2012 6:46 PM
Results
Action & Follow-Up
Task Name:
External Funding
Task Description:
Continue to explore external funding (grant)
opportunities.
Budget Impact:
No Funding Needed
Task Name:
Civilian Population
Task Description:
Continue to advertise for the civilian
population.
Budget Impact:
No Funding Needed
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Objectives
needed.
Planning Year(s):
2010 - 2011
Actual Completion Date:
03/11/2010
Objective Status:
Withdrawn
Budget Account Number:
12201-S12201
Person(s) Responsible:
Barry Bogle
Measures & Standards and Baselines /
Results
Strategies
Data Source for Measure:
Department/Area Report
Standard and Baseline:
This course is offered only as needed.
Baseline: Needs assessment for the current
fiscal year.
Task Name:
Proprietary Schools
Task Description:
Contact proprietary schools to determine
need.
Budget Impact:
No Funding Needed
Planning - Law Enforcement Training - Law
Enforcement In-Service Firearms (20102011) - Increase student enrollments.
Planning Year(s):
2010 - 2011
Expected Completion Date:
08/31/2011
Actual Completion Date:
08/31/2011
Objective Status:
Met
Budget Account Number:
12198-S12198
Person(s) Responsible:
Barry Bogle
Measure:
Compare the current total number of student
enrollments with the previous fiscal year(s).
Data Source for Measure:
Enrollment Data
Standard and Baseline:
Increase enrollments by 10% from the
previous fiscal year. Baseline: FY 20082009 enrollments.
Planning - Law Enforcement Training Security & Special Officers (2011-2012) Implement new Basic (Levels II & III),
Advanced and Level IV Training Courses
for Security Officers. Recertification courses
will also be added to provide annual
recertification of essential skills courses.
Measure:
The Level II & III Basic Course can be
compared to previous enrollment data.
However, the new Level IV Course and the
Recertification Courses will not have a prior
enrollment history.
Data Source for Measure:
Enrollment Data
03/05/2012 6:46 PM
Action & Follow-Up
Task Name:
Civilian Shooters
Task Description:
Continue to market with civilian shooters and
clubs.
Budget Impact:
No Funding Needed
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Objectives
Planning Year(s):
2011 - 2012
Expected Completion Date:
08/31/2012
Objective Status:
In Progress
Budget Account Number:
11000-42501
Person(s) Responsible:
Barry Bogle
Measures & Standards and Baselines /
Results
Strategies
Standard and Baseline:
Comparison of 2011-12 enrollments to 201011 enrollments.
Task Name:
Direct Marketing
Task Description:
Market the updated courses and new
courses directly with Law Enforcement and
Security organizations (i.e., ASIS, ASSIST,
LEAPS, EPPD and other local Law
Enforcement agencies
Budget Impact:
Rollover/Maintain Current Funding
Planning - Law Enforcement Training - Law
Enforcement Academy (2011-2012) Provide quality instruction through constant
update and improvement in all instructional
areas.
Planning Year(s):
2011 - 2012
Expected Completion Date:
08/31/2012
Objective Status:
In Progress
Budget Account Number:
11000-42501
Person(s) Responsible:
Barry Bogle
Measure:
Quality inspections by the Texas
Department of Public Safety-Private Security
Bureau and by the Texas Commission on
Law Enforcement Officer Standards and
Education (TCLEOSE).
Data Source for Measure:
External Report
Standard and Baseline:
Previous inspections and reports.
Planning - Law Enforcement Training - Law
Enforcement In-Service Firearms (20112012) - Prepare for an approximate 25%
Measure:
Assess the amount of range use through
CBP, Security, other Law Enforcement and
03/05/2012 6:46 PM
Action & Follow-Up
Task Name:
Annual Instructor Review
Task Description:
Annual review of Instructor qualifications will
help reveal any weak areas in our overall
training program. Once a weak area is
identified we can make arrangements to
ensure the particular area is covered by a
competent instructor.
Budget Impact:
Rollover/Maintain Current Funding
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Objectives
increase in Law Enforcement useage. US
Customs and Border Protection (CBP)
intends to increase their qualifications
calendar from 3 times per year to quarterly.
This will result in an additional 900+ training
enrollment for the fiscal year. It will also
result in increased maintenance of the
range.
Planning Year(s):
2011 - 2012
Expected Completion Date:
08/31/2012
Objective Status:
In Progress
Budget Account Number:
12198-S12198
Person(s) Responsible:
Barry Bogle
Planning - Learning Community Program VV - Learning Community Program (20092012) - The main objective for 2009-10 will
be to increase the number of Learning
Communities offered at each campus,
increase the number of faculty teaching in
Learning Communities, and work towards
all in coming freshman enrolling in and
experiencing a learning community class.
Planning Year(s):
2009 - 2010
2010 - 2011
2011 - 2012
Objective Status:
Met
Budget Account Number:
11000-55447
Person(s) Responsible:
Susan Trueblood Silva
03/05/2012 6:46 PM
Measures & Standards and Baselines /
Strategies
other civilian use.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Compare to data from 2010-2011.
Results
Action & Follow-Up
Task Name:
Accomodate Increased Range Useage.
Task Description:
The increase in range useage will require
additional scheduling and planning with CBP
in order to keep up with the demands. This
may result in an increase of evening and
weekend training as well.
Budget Impact:
Rollover/Maintain Current Funding
Measure:
The easiest way to measure if objectives
were met would be to compare the numbers
of learning communities offered, faculty
teaching and students enrolled during the
semesters and at each campus.
Data Source for Measure:
Enrollment Data
Standard and Baseline:
10-15% improvement would show some
growth in the program. Baseline: The
baseline right now is approximately 14
communities being offered at 2 campuses.
With 12 faculty members.
08/01/2010 - 16 Learning Community were offered
in Spring 2010. There were approximately 25
instructors teaching those communities.
Progress:
Satisfactory
Action Plan Status:
0 - No Action Plan Necessary
Task Name:
Additional Personnel
Task Description:
Work-study or part-time clerk to run copies,
attend New Student Orientation, and other
clerical duties.
Budget Impact:
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Objectives
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
Additional/New Funding Required
Projected Cost:
4500.0000
Funding Justification:
Minimum wages, 19 hours a week
maximum, 32 weeks a year.
Task Name:
Prepare Students for College Level Courses
Task Description:
Strategies include proposing to EDUC 1300
and READ 0309 programs that all their
courses should be paired with credit courses
to enhance the freshman experience and
prepare students for college level readiness.
Also, more advertising to students during
new student orientations and in the student
paper. A larger budget is also needed to
cover copy cost of flyers, posters used at
NSOs, and stipends for faculty and
coordinator. Currently Dean Mathis is
paying for most everything through his
dean's budget.
Budget Impact:
Additional/New Funding Required
Projected Cost:
1000.0000
Funding Justification:
$500 per semester for supplies and copies
would be sufficient, but that does not include
faculty stipends and payment for
coordinator.
Planning - Learning Community Program VV - Learning Community Program (20102012) - The primary objective is to show an
institutional commitment to growing the
Learning Community Progam by
establishing an institutional budget for
continued faculty stipends every semester
and marketing of Learning Community to
03/05/2012 6:46 PM
Measure:
Data collection of class pairs that "made"
compared academic year to academic year.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Increase of 10% from year to year. Baseline:
Currently there is no budget for the LC
12/06/2011 - There was an increase in the offering
of Learning Communities, especially in the field of
Development English. Also there is a Learning
Community now offered at the Northwest Campus
and in Spring at the Transmountain campus
Progress:
Satisfactory
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Objectives
students, as well as staff and faculty.
Learning Communities promote direct
transfer of academic skills and cooperative
learning and working talents. These skills
are sought by businesses of their
employees at every level. Therefore,
another objective would also include
increasing the number of Learning
Communities offered at every campus so
that all incoming freshmen could enroll in
and experience learning community
classes.
Planning Year(s):
2009 - 2010
2010 - 2011
2011 - 2012
Objective Status:
Met
Budget Account Number:
11000-55447
Person(s) Responsible:
Susan Trueblood Silva
03/05/2012 6:46 PM
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
Action Plan Status:
Program. In 2008/09 there were Learning
0 - No Action Plan Necessary
Communities offered and Learning
Communities that made at the Valle Verde
Campus. In 2009/10 there were 18 Learning
Communities officer and 15 Learning
Communities that made at the Valle Verde
Campus. In Fall 2010 we are offering 19
Learning Communities at 3 campuses.
Task Name:
Advertise
Task Description:
Poster for advertise at campuses offering
Learning Communities.
Budget Impact:
Additional/New Funding Required
Projected Cost:
500.0000
Task Name:
Coordinator-LC
Task Description:
Coordinator-LC faculty member meeting
every semester for review and assessment.
Budget Impact:
Additional/New Funding Required
Projected Cost:
100.0000
Task Name:
Copies
Task Description:
Copies of LC offering to be given at NSO.
Budget Impact:
Additional/New Funding Required
Projected Cost:
2000.0000
Task Name:
Presentation
Task Description:
Presentation to counselors at semester
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Objectives
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
district-wide counselors' meeting.
Budget Impact:
Additional/New Funding Required
Projected Cost:
100.0000
Task Name:
Presentation
Task Description:
Informational presentation to Leadership.
Budget Impact:
Additional/New Funding Required
Projected Cost:
100.0000
Task Name:
Proposal
Task Description:
Proposal to Reading discipline and
Education 1300 disciplines that many of their
courses be offered in pairings with content
courses.
Budget Impact:
Additional/New Funding Required
Projected Cost:
100.0000
Task Name:
Schedules
Task Description:
Card stock schedules for counselors.
Budget Impact:
Additional/New Funding Required
Projected Cost:
400.0000
Task Name:
Testimonials
Task Description:
Testimonials from current LC faculty in
Faculty Development Newsletter.
Budget Impact:
Additional/New Funding Required
03/05/2012 6:46 PM
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Objectives
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
Projected Cost:
0.0000
Task Name:
Training
Task Description:
Training workshops presented every
semester for any personnel currently working
with or interested in working with Learning
Communities.
Budget Impact:
Additional/New Funding Required
Projected Cost:
200.0000
Task Name:
Video Development
Task Description:
Video development for on-line catalog page,
kiosk advertising, and New Student
Orientation presentations.
Budget Impact:
Additional/New Funding Required
Projected Cost:
500.0000
Task Name:
Workshops
Task Description:
Workshops presented every semester during
Faculty Development Week for any staff or
faculty member to attend
Budget Impact:
Additional/New Funding Required
Projected Cost:
200.0000
Planning - Library - MDP - MDP Library
Webpage Migration (2010-2011) - To
migrate the current MDP Library website to
a format compliant with the requirements for
EPCC District pages.
03/05/2012 6:46 PM
Measure:
MDP Library website will be compliant with
district Web page standards.
Data Source for Measure:
Department/Area Report
02/21/2011 - Migration of the MDP Library website
was completed by the target date of December
2010. Project was accomplished with the help of
AJ Navarro (IT Dept.), Raymundo Vilca (IT Dept.),
and Norma Ballenger (MDP Head Librarian).
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Objectives
Planning Year(s):
2010 - 2011
Expected Completion Date:
11/16/2010
Actual Completion Date:
11/16/2010
Objective Status:
Met
Budget Account Number:
11000-52127
Person(s) Responsible:
Norma Ballenger
Planning - Library - NW - Enhancing Family
Literacy through Digital Storytelling (20092010) - To provide workshops for ESL credit
classes during semesters and to provide
these workshops in the summer for families.
Workshops will fill the need for a creative
innovative program that will support and
encourage college students learning
English as a second languauge and
establish a long-term rapport between them
and their families and the library and the El
Paso Community College. Family literacy is
promoted through digital storytelling.
Planning Year(s):
2009 - 2010
Actual Completion Date:
03/05/2009
Objective Status:
03/05/2012 6:46 PM
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
Progress:
Satisfactory
Standard and Baseline:
Website will be fully migrated by the end of Action Plan Status:
0 - No Action Plan Necessary
December 2010. Baseline: The MDP
Library website will migrate from the current
Dot Net Nuke (DNN) webpage format to the
new Microsoft SharePoint Web format.
Task Name:
Migrate the Site Content
Task Description:
MDP Head Librarian, in conjunction with AJ
Navarro & Raymundo Vilca from the office of
the EPCC Webmaster, will make the
necessary changes to migrate the site
content.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Measure:
The end outcome will be the production of
the story in digital format and increase
student familiarity with technology and
improved literacy.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
If budget allows there will be more Story
Telling in the summer. Baseline: Currently,
there are two classes being offered in the
Spring and we are trying to set-up two
summer classes.
04/21/2011 - The NW Library provided: 1) Library
instructions, 123 sessions for 2457 students. 2)
Special designed digital Storytelling classes for
ESL students (level 2, 5, 6). 3) Two classes for
EPCC International CASS students: digital
storytelling, and creating educational materials to
place one Youtube. 4) 8 sessions for CISD
Migrant families, a technology for toddlers class
inthe summer 2009. 5) Two new classes, Film
making and Newspaper Writing, for the Early
College High School students and community for
10 weeks during summer 2009.
Progress:
Satisfactory
Action Plan Status:
0 - No Action Plan Necessary
Task Name:
Classes Offered During the Semester
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Objectives
Met
Budget Account Number:
11000-52126
Person(s) Responsible:
Monica Wong
Planning - Library - NW - Northwest
Community Literacy Center (2010-2011) To plan and equip by June 2011 the new
library extension funded by the HUD grant
and EPCC matching fund to serve as a
community and student information and
cultural center - to be opened September
2011. The multipurpose center will provide
1) a public space for a) Internet information
access and computer use b) study and
multi-use for Early College and teens, c)
children's corner with age appropriate
technology, d) meeting & training facilities,
e) shelving for children and young adult
collection of materials, f) moveable stage
facilities for performances. 2) An academic
space for 200 student gatherings (3
classes) such as when hearing a panel or
lecture. 3) Keep the library and the center
open for 64 hours during the week.
Planning Year(s):
2010 - 2011
2011 - 2012
Objective Status:
03/05/2012 6:46 PM
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
Task Description:
Classes will be offered during the semester
for credit students. A total of 6 classes will
be offered during the fall and 2 classes will
be offered for students, the community and
their families during the summer. The
Northwest Library is currently applying for a
grant. Funds Requested: 7 scanners and
80 headsets with head phones and
microphones.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Measure:
We will provide service & programs 20112012: 1) youth after school and summer
academic and literacy enrichment activities,
and family educational programs. 2)
Bilingual (English/Spanish) technical
assistance. 3) Seminars to low and
moderate income individuals to encourage
self-sufficiency, first time home ownership
and entrepreneurship.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
To learn and integrate specific skills into
personal life and to continue coming to the
college to use the library resources and
EPCC academic or continue education
programs. Baseline: Continue 1) existing
youth and family programs, 2) create and
add new programs for adults.
02/24/2012 - the construction started in June 2011 02/24/2012 - Seek funding for
and due to lack of funding for equipment and
computer equipment and funding for
security camera, the completion date has been
security cameras
postpond.
Progress:
Unsatisfactory
Action Plan Status:
1 - Action Plan Needed
Task Name:
Multi-Purpose Community Center
Task Description:
Maximize the use of the multi-purpose
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Objectives
In Progress
Budget Account Number:
11000-52126
Person(s) Responsible:
Monica Wong
Planning - Library - NW - Enhancing Family
Literacy and Technology Skills (2010-2012)
- To provide technology and family literacy
activities for ESL, Child Development and
International CASS students.
Planning Year(s):
2010 - 2011
2011 - 2012
Expected Completion Date:
08/31/2012
Objective Status:
In Progress
03/05/2012 6:46 PM
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
community center and fulfill stated grant
obligations. Collaborate with community
partners, EPPL, CISD, YWCA, Head Start.
Collaborate with EPCC ESL, Child
Development faculty and CASS International
Program and continue to look for grants to
support programs and purchase materials
and equipment.
Funding Justification:
Staffing, $55,000 two FT Library Assistants
positions, to provide 64 hours a week
service for the multi-purpose center, i.e. to
assist and supervise, and provide security
for children, teens and families using the
center. Annual program budget $17,000 to
support 500 plus youth, family and student
activities at Northwest Community Literacy
Center. Equipment, $90,000 40 multi-media
computer workstations. 3 Electrical screens
with LCD projectors, 1 Smartboard with LCD
projector, 2 e-learning stations, 5 laptops for
student use in the library.
Budget Impact:
Additional/New Funding Required
Projected Cost:
55000.0000
Measure:
Three workshops to increase students' skills
with technology and complete activities from
6 early literacy modules.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Each student will gain the ability to work
independently with the technology.
Baseline: Continue pilot projects.
02/24/2012 - we provided four workshops using
the 6 modules devoloped by Dr. Cristina
Gonzalez, Early Childhood Education for ESL and
NW students majoring in Education. Two
workshops were provided for the International
CASS students. 67 students volunteered to help
the library's Toddler Tech program in 2011.
Progress:
Satisfactory
Action Plan Status:
0 - No Action Plan Necessary
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Objectives
Budget Account Number:
22667-E22667 in 2010 22677-E22677 in
2012
Person(s) Responsible:
Monica Wong
Planning - Library - NW - Northwest Library
Service-Academic Support (2010-2013) To improve library collection by weeding
outdated library material, replace missing
materials in a timely manner.
Planning Year(s):
2010 - 2011
2011 - 2012
2012 - 2013
Expected Completion Date:
08/31/2013
Objective Status:
In Progress
Budget Account Number:
11000-52126
Person(s) Responsible:
Monica Wong
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
Task Name:
Child Development
Task Description:
Collaborate with ESL, Child Development
and CASS faculty and coordinators.
Develop modules with Child Development
faculty. Use Smartboard Technology and
library's book collection and computers.
Apply for a grant.
Budget Impact:
No Funding Needed
Measure:
Librarians will be given a section of the
collection to weed and reorder during a 6
month period. They will remove materials
from their section and order at least $300
worth of books weekly. List of materials
ordered are filed by month and initialed by
librarian. I will review completed order
monthly.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Increase recent publication (2009 and
newer) to 5% of the library collection. The
weeding will decrease the percentage of
materials older than 2005 decrease at least
2%.
02/24/2012 - Weeding is an on going process.
We are going to replace and update the collection
with the extra $20,000 book budget in 2012.
Progress:
Satisfactory
Action Plan Status:
0 - No Action Plan Necessary
Task Name:
Conduct Inventory
Task Description:
Assign librarians subject areas to review and
weed collections systematically. Input
material orders weekly and encumber book
budget before April 2011. Conduct inventory
every two years. Print report by publication
date and review periodically.
Budget Impact:
03/05/2012 6:46 PM
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Objectives
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
No Funding Needed
Planning - Library - NW - Northwest Library
Service - Community Service (2010-2013) To maintain the level of programming for
the families of sudents and community in
the summer.
Planning Year(s):
2010 - 2011
2011 - 2012
2012 - 2013
Expected Completion Date:
08/31/2013
Objective Status:
In Progress
Budget Account Number:
11000-52126
Person(s) Responsible:
Monica Wong
Measure:
Maintain number of programs offered,
collect statistics of community users, and
survey community users on whether
programs are meeting the needs of their
families.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Maintain same level of last year's programs
in the summer. Baseline: Provide 400 +
programs in the summer.
Planning - Library - NW - Request additional
2 FT Library staff (2011-12) - 2 Library
Assistants are needed to support the new
addition (5,000 sq. ft , three group study,
one 120 seating multi-purpose room,
Measure:
hire 2 FT experienced library staff
03/05/2012 6:46 PM
02/24/2012 - Due to budget restrains, community
programming in the summer was reduced by 50%.
We provided 47 classes in June. 398 programs
were implemnted and over 7700 patrons attended.
Progress:
Satisfactory
Action Plan Status:
0 - No Action Plan Necessary
Task Name:
Grants
Task Description:
Apply for grants to support the programming
and continue to seek appropriate funding
from College.
Funding Justification:
Since 2003, this library became the 1st and
only community library in EPCC serving
Canutillo and Westside. A new budget line
item "Community Services" with $15,000 for
community programming is needed. The
library has been holding back book orders
and using supply budget for its community
programming.
Budget Impact:
Additional/New Funding Required
Projected Cost:
15000.0000
Task Name:
submit requests to the administration
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Objectives
children's area, reading area and 44
additional computers)
Planning Year(s):
2011 - 2012
Expected Completion Date:
05/31/2012
Objective Status:
In Progress
Budget Account Number:
11000-52126
Person(s) Responsible:
Monica Wong
Planning - Library - RG - New Library Books
and Materials (2009-2010) - Update library
collection with newer materials to support
instruction. Purchase new books (both
physical and electronic), dvds and other
materials to increase size of library
collection to ultimately provide 10 books or
library material items per student.
Planning Year(s):
2009 - 2010
Actual Completion Date:
04/16/2009
Objective Status:
Not Met
Budget Account Number:
11000-52125
Person(s) Responsible:
Charlotte Hollis
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
Task Description:
submit requests to the administration.
Funding Justification:
to keep the new facility open 64.5 hrs per
week for students and community members.
Budget Impact:
Additional/New Funding Required
Projected Cost:
52000.0000
Measure:
Purchase at least 2000 new items (not over
5 years old), (books, dvd, multimedia, ebooks) for library collection in science,
health related, technology and social
sciences fields.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Number of titles with copyright date greater
than 2005 . Goal is to provide at least 10
books or library material items per student.
Baseline: Fall 2008 RG library had 19,872
items which provided 4.6 books or library
material items per student of which
approximately 75% of the health, science,
technology and social science related books
were published prior to 2000.
11/01/2010 - No additional materials were
purchased since there was no new funding.
Progress:
Unsatisfactory
Action Plan Status:
0 - No Action Plan Necessary
Task Name:
RG Library Books and Equipment
Task Description:
RG library book/equipment budget needs to
be increased to equal that of Transmountain
library since both campuses serve
approximately the same number of students.
In addition an allowance for specialty
materials in the health fields needs to be
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Results
Action & Follow-Up
added. A 4% inflationary figure needs to be
built into library budgets. The average price
for health materials for 2007 was
$109,20/item. In order to equal the
Transmountain Campus library's current
2008-09 book/equipment budget of $79,270,
the RG library's book budget needs to be
increased by $52,561 from $26,709, if 1/2
the RG materials to be purchased are health
related an additional $60,113 would be
needed. This, combined with the 4% for
inflation, would mean that the RG library
would need an additional $115,844 for 20092010 . We could then purchase an adequate
number of current items to replace outdated
materials in the collection.
Budget Impact:
Additional/New Funding Required
Projected Cost:
115844.0000
Planning - Library - RG - Increased Monies
for Periodicals (2009-2010) - Increase
funding to meet inflation for periodicals
subscription budget (71420).
Planning Year(s):
2009 - 2010
Actual Completion Date:
04/16/2009
Objective Status:
Not Met
Budget Account Number:
11000-52125
Person(s) Responsible:
Charlotte Hollis
Measure:
Increased funding in periodicals subscription
budget (71420).
Data Source for Measure:
Department/Area Report
Standard and Baseline:
9-11% increase. Baseline: Cost of
periodicals subcriptions have increased 810% annually for the last 5 years with the
average cost for Health Science periodical
$1330 in 2008. We have eliminated most
titles that were available through databases
but need to maintain physical copies of some
that do not appear in databases.
11/01/2010 - No additional funding. Additional
titles were deleted.
Progress:
Unsatisfactory
Action Plan Status:
0 - No Action Plan Necessary
Task Name:
Increase Periodicals Funding
Task Description:
Increase periodicals funding by 10% to cover
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cost of inflation to maintain same number of
titles to support curriculum.
Budget Impact:
Additional/New Funding Required
Projected Cost:
2245.0000
Planning - Library - RG - Part-Time Library
Clerks (2009-2010) - Hire 2 part-time
classified staff employees to work at service
point in computer area. This would provide
the additional necessary assistance with
computer programs (such as Word and
PowerPoint) as well as with printing and
other general functions.
Planning Year(s):
2009 - 2010
Actual Completion Date:
04/16/2009
Objective Status:
Not Met
Budget Account Number:
11000-52125
Person(s) Responsible:
Charlotte Hollis
Planning - Library - RG - How to Care for
Library Materials (2010 - 2011). - To
educate library users on proper care of
library materials.
Planning Year(s):
2010 - 2011
Expected Completion Date:
11/01/2010
Actual Completion Date:
08/31/2011
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Measure:
Have 2 part-time employees.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Employees working in computer hub area
would provide approximately 36 hours of
student services. Baseline: Currently, have
no employees in this area.
11/01/2010 - Partially met using existing staff. We
have manned the computer hub area with
Reference Librarians approximately 4 hours per
day/ 5 days per week. This is helping monitor the
computer hub area as well as provide additional
assistance in this area. If Circulation staffing will
permit, we will use some of these staff members to
assist and monitor in the area as well.
Progress:
Satisfactory
Action Plan Status:
0 - No Action Plan Necessary
Task Name:
Hire 2 Part-Time Employees
Task Description:
Hire 2 part-time employees to work in library
computer hub area.
Budget Impact:
Additional/New Funding Required
Projected Cost:
4056.0000
Task Name:
Purchase Materials to Encourage
Awareness of Book Care
Task Description:
Purchase book marks to encourage proper
handling of library materials.
Funding Justification:
Educating users in how to handle materials
may decrease number of materials lost
04/12/2011 - Purchased book marks to be
distributed during National Library Week and and
book care workshop on April 12th.
Progress:
Satisfactory
Action Plan Status:
0 - No Action Plan Necessary
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Objective Status:
Met
Budget Account Number:
11000-52125
Person(s) Responsible:
Charlotte Hollis
Planning - Library - RG - Part-Time Library
Clerks (2010 - 2011). - Hire 2 part-time
classified staff employees to work at service
point in computer area. This would provide
the additional necessary assistance with
computer programs (such as Word and
PowerPoint) as well as with printing and
other general functions.
Planning Year(s):
2010 - 2011
Expected Completion Date:
11/01/2010
Actual Completion Date:
08/31/2011
Objective Status:
Not Met
Budget Account Number:
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Measures & Standards and Baselines /
Strategies
because of damage.
Budget Impact:
No Funding Needed
Projected Cost:
25.0000
Task Name:
Workshop on book care
Task Description:
Present a workshop on book care by
someone trained in this area. Items to be
covered: how to deal with mold, mildew, wet
materials, etc.
Funding Justification:
Over $23,000 of materials from the Rio
Grande Library collection have been found
damaged due to improper care - wet, stains,
etc.
Budget Impact:
No Funding Needed
Projected Cost:
10.0000
Results
Action & Follow-Up
04/12/2011 - Laura Hollingshed of the UTEP
Special Collections presented a workshop to
approximately 10 people on book care.
Progress:
Satisfactory
Action Plan Status:
0 - No Action Plan Necessary
Measure:
Have 2 part-time employees.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Employees working in computer hub area
would provide approximately 36 hours of
student services in Circulation department or
in computer hub area. Baseline: Currently
providing 20 hours of service in this area.
Task Name:
Hire 2 Part-Time Employees
Task Description:
Hire 2 part-time employees to work in library
computer hub area.
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11000-52125
Person(s) Responsible:
Charlotte Hollis
Planning - Library - RG - New Library Books
and Materials (2010 - 2011). - Update
library collection with newer materials to
support instruction. Purchase new books
(both physical and electronic), dvds and
other materials to increase size of library
collection to ultimately provide 10 books or
library material items per student.
Planning Year(s):
2010 - 2011
Expected Completion Date:
08/30/2012
Actual Completion Date:
08/31/2012
Objective Status:
Not Met
Budget Account Number:
11000-52125
Person(s) Responsible:
Charlotte Hollis
Measure:
Purchase at least 2000 new items (not over
5 years old), (books, dvd, multimedia, ebooks) for library collection in science,
health related, technology and social
sciences fields.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Number of titles with copyright date greater
than 2005 . Goal is to provide at least 10
books or library material items per student.
Baseline: Fall 2010 RG library had ?? items
which provided 4.6 books or library material
items per student of which approximately
75% of the health, science, technology and
social science related books were published
prior to 2000. Many materials have been
weeded due to damage, especially liquid,
and need to be replaced.
Task Name:
RG Library Books and Equipment
Task Description:
RG library book/equipment budget needs to
be increased to equal that of Transmountain
library since both campuses serve
approximately the same number of students.
In addition an allowance for specialty
materials in the health fields needs to be
added. A 4% inflationary figure needs to be
built into library budgets. The average price
for health materials for 2007 was
$109,20/item. In order to equal the
Transmountain Campus library's current
2008-09 book/equipment budget of $79,270,
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library's book budget needs to be increased
by $52,561 from $26,709, if 1/2 the RG
materials to be purchased are health related
an additional $60,113 would be needed.
This, combined with the 4% for inflation,
would mean that the RG library would need
an additional $115,844 for 2009-2010 . We
could then purchase an adequate number of
current items to replace outdated materials
in the collection.
Planning - Library - RG - Library &
Computer Literacy Classes (2011-2012) Offer 2 series library & computer literacy
classes to students who need this extra
help.
Planning Year(s):
2011 - 2012
Expected Completion Date:
08/31/2012
Objective Status:
New
Budget Account Number:
11000-52125
Person(s) Responsible:
Rebecca Perales, Gale Kristin Sanchez,
Charlotte Hollis
Measure:
Number of library and computer instructional
classes offered by library staff and number
of attendees.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
We have offered 2 sets ((6 classes) of free
non-credit classes to students in the past.
We continue to see a need for future
classes, especially for ESL or older students
returning to school after other careers.
Planning - Library - RG - Improve Online
Library Instruction (2011-2012) - Improve
Measure:
Number of LibGuides available through
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Task Name:
Teach Basic Computer and Library Skills
Task Description:
Classes offered would be how to log in to a
computer, student e-mail, internet and library
resources, basics of Microsoft Word,
Powerpoint and other basic sources.
Funding Justification:
Funding for handouts.
Budget Impact:
No Funding Needed
Projected Cost:
20.0000
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online library instruction by creating
LibGuides.
Planning Year(s):
2011 - 2012
Expected Completion Date:
08/31/2012
Objective Status:
In Progress
Budget Account Number:
11000-52125
Person(s) Responsible:
Charlotte Hollis, G. Kristin Sanchez,
Rebecca Perales
Planning - Library - RG - Improve Staff
Areas Ergonomically (2011-2012) - Obtain
proper equipment and have desks modified
or replaced to ensure work area spaces are
set up to avoid health and safety risks.
Planning Year(s):
2011 - 2012
Expected Completion Date:
08/31/2012
Objective Status:
New
Budget Account Number:
11000-52125
Person(s) Responsible:
Charlotte Hollis
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Measures & Standards and Baselines /
Strategies
Library Web Site
Data Source for Measure:
Department/Area Report
Standard and Baseline:
There are no LibGuides currently available.
Results
Action & Follow-Up
Task Name:
Learn to Use and Create LibGuides
Task Description:
LibGuides were purchased by the IT
committee for librarians to create new
subject guides to assist in student research.
Librarians need to learn to use this program
and create and maintain these so that all
students will be able to learn to research in
appropriate subject areas more effectively.
Funding Justification:
Already funded by IT committee in 2011.
Will need librarian expertise and time.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Measure:
No injuries due to improper equipment
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Zero - standard should be zero
Task Name:
Ergonomic Workshop
Task Description:
Have staff training by Safety office and/or
ergonomic specialist.
Funding Justification:
None
Budget Impact:
No Funding Needed
Projected Cost:
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0.0000
Task Name:
Modify Circulation Desk
Task Description:
Existing Circulation Desk has areas that are
ergonomically unsound. A replacement desk
would be ideal but is currently cost
prohibitive. College personnel will be
modifying the desk to make it more usable
this December.
Funding Justification:
Necessary because both Reference and
Circulation Desks were not originally
constructed to be used as computer and
public service require.
Budget Impact:
Rollover/Maintain Current Funding
Projected Cost:
0.0000
Task Name:
Purchase Appropriate Equipment
Task Description:
May need to purchase monitor arms, foot
rests, chair arms to prevent employee injury.
Funding Justification:
Preventable on-the-job Injuries cause
unneeded expenses in time and
compensation.
Budget Impact:
Rollover/Maintain Current Funding
Projected Cost:
1000.0000
Planning - Library - TM - TM Library
Material Collection Assessment (20092010) - To identify and remove outdated,
obsolete, or damaged library material from
the TM Library collection; and, to replace
the same number of weeded items with
03/05/2012 6:46 PM
Measure:
Identify and remove (weed) a minimum of
3% of the collection (a total of 1337 items);
and select and purchase material to replace
the same number of items as removed.
The selection of new items will follow this
03/01/2012 - A total of 866 items (books 732,
audiovisual 134) were withdrawn at a net value of
$19,502.00. New materials were purchased for
the affected Library of Congress areas with
existing book budget.
Progress:
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newer editions or with materials in other
Library of Congress subject areas as
determined by changes in curriculum or
class assignments.
Planning Year(s):
2009 - 2010
Actual Completion Date:
08/31/2010
Objective Status:
Met
Budget Account Number:
11000-52124
Person(s) Responsible:
Alberto Villegas
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
Satisfactory
criteria: (1) Replace the items with a
duplicate or newer edition if it is determined Action Plan Status:
0 - No Action Plan Necessary
that it is still relevant, (2) Select new
material in the same Library of Congress
subject area as the withdrawn item if it
determined that it is still relevant to the
curriculum or student demand, (3) Select
new material in other Library of Congress
areas based on current curriculum or
student interest.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Standard library practices recommends that
weeding 3% to 5% of a library collection will
maintain a collection relevant and current.
Baseline: The TM Library bibliographic
collection is at 44,558 items as of March
2009. This project will remove 3% (1337) of
the collection and replace them with newer
material. The project begins September
2009 and ends August 2010.
Task Name:
Complete Project
Task Description:
Using the library Millenium (Telnet) program
to help identify items whose copyright date
are older than 10 and the Vertical File
subject index to identify popular research
subject areas, the collection will be
assessed. Item generally will be withdrawn
if: (1) they are older than 10 years, (2)
items have been superseded, (3) items are
damaged beyond repair, or (4) items no
longer support the current curriculum or
student interest. New material will be
selected and purchased to replace the same
number of items as withdrawn.
No new funds are expected to be needed to
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complete this project as the regular book
budget can cover the cost of replacements.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Planning - Library - TM - TM Library
Reference Book Collection Assessment
Project (2010-2011) - To identify and
remove outdated, obsolete, or damaged
reference material from the TM Library
collection. And, if appropriate, to replace
the withdrawn items with newer editions.
Planning Year(s):
2010 - 2011
Actual Completion Date:
03/11/2010
Objective Status:
Met
Budget Account Number:
11000-52124
Person(s) Responsible:
Alberto A. Villegas
03/05/2012 6:46 PM
Measure:
Identify and remove (withdraw) a mininum of
5% of the reference collection for a total of
300 items.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Standard best academic library practice
recommends that removal of 3% to 5% of a
library collection will ensure that a collection
remains relevant and current. Baseline: The
TM Library reference collection has 5831
items as of March 2010. It is anticipated that
300 items will be withdrawn. This project will
begin September 2010 and end August
2011.
03/01/2012 - 194 outdated or superceded
reference items were withdrawn, or 3% of the total
reference collection. Newer editions, where
applicable, were purchased with existing funds.
Project completed.
Progress:
Satisfactory
Action Plan Status:
0 - No Action Plan Necessary
Task Name:
New Material
Task Description:
New reference material will be selected and
purchased in affected Library of Congress
areas.
Funding Justification:
No new funds are expected to needed as
the current book budget can support this
project cost.
Budget Impact:
No Funding Needed
Task Name:
Withdrawn Items
Task Description:
Reference type items will be withdrawn if
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they are: (1) generally older than 10 years
old, (2) damaged beyond repair, (3)
superseded, (4) or they no longer support
the current curriculum. The Library's
Innopac (Telnet) will be used to identify
these items.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Planning - Library - TM - TM Library
Collection Assessment (2011-2012) - To
identify and remove outdated, obsolete, or
damaged library material from the TM
Library collection; and, to replace the same
number of weeded items with newer
editions or with materials in other Library of
Congress subject areas as determined by
changes in curriculum or class
assignments.
Planning Year(s):
2011 - 2012
2012 - 2013
Expected Completion Date:
08/31/2013
Objective Status:
In Progress
Budget Account Number:
11000-52124
Person(s) Responsible:
Alberto A. Villegas
03/05/2012 6:46 PM
Measure:
Identify and remove (weed) a minimum of
3% of the collection, and select and
purchase new material for affected areas.
The selection of new items will follow this
criteria: (1) Replace with newer edition if it is
determined that it is still relevant, (2) Select
new material in the same Library of
Congress subject area as the withdrawn
item if it determined that it is still relevant to
the curriculum or student demand, (3)
Select new material in other Library of
Congress areas based on current curriculum
or student interest.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Withdraw a minimum of 3% of the collection.
Task Name:
Complete Project
Task Description:
Using the library Millenium (Telnet) program
to help identify items whose copyright date
are older than 10 and the Vertical File
subject index to identify popular research
subject areas, the collection will be
assessed. Item generally will be withdrawn if:
(1) they are older than 10 years, (2) items
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have been superseded, (3) items are
damaged beyond repair, or (4) items no
longer support the current curriculum or
student interest. New material will be
selected and purchased to replace affected
Library of Congress areas. No new funds are
expected to be needed to complete this
project as the regular book budget can cover
the cost of replacements.
Budget Impact:
No Funding Needed
Planning - Library - TM - Develop TM
Library Online Research Guides (20112013) - To develop online research guides
for TM Library courses and general
instruction.
Planning Year(s):
2011 - 2012
2012 - 2013
Expected Completion Date:
08/31/2013
Objective Status:
In Progress
Budget Account Number:
11000-52124
Person(s) Responsible:
Alberto A. Villegas
Measure:
Develop a minimum of one research guide
for each discipline area at the
Transmountain Campus.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
One research guide for each TM discipline
area.
Planning - Library - VV - A. MontesReserves (2010-2011) - To create a uniform
process for inputting reserve items in
district-wide catalog.
Planning Year(s):
2010 - 2011
Expected Completion Date:
05/31/2012
Actual Completion Date:
Measure:
Monthly meetings are taken place.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Reserve items will be easier to access.
Baseline: There is no uniform process for
managing the reserve items in the college
libraries.
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Task Name:
Develop research guides for the core
courses first.
Task Description:
Develop research guides for the core
courses first.
Budget Impact:
No Funding Needed
10/11/2011 - In progress. The committee is still
meeting
Progress:
Satisfactory
Action Plan Status:
1 - Action Plan Needed
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07/02/2012
Objective Status:
In Progress
Budget Account Number:
11000-52153
Person(s) Responsible:
Luis Chaparro
Planning - Library - VV - Liz Loya- Staff
Check Machine (2010-2011) - Purchase
and install a self check machine at the
circulation desk.
Planning Year(s):
2010 - 2011
Actual Completion Date:
07/02/2010
Objective Status:
Not Met
Budget Account Number:
11000-52153
Person(s) Responsible:
Luis Chaparro
Planning - Library - VV - Liz Loya- Inventory
(2010-2011) - To revisit the inventory
process and develop a plan for its
improvement.
Planning Year(s):
2010 - 2011
Expected Completion Date:
05/31/2012
Actual Completion Date:
07/31/2012
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Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
Task Name:
Monthly Meetings
Task Description:
Meetings with staff members from other
libraries are being held monthly.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Measure:
Funding to purchase self check machine are
approved.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
90% of library circulation items will be
processed using this new technology.
Baseline: Currently VV library does not have
this technology.
10/11/2011 - No funding was obtained to purchase
this machine
Progress:
Unsatisfactory
Action Plan Status:
1 - Action Plan Needed
Task Name:
Training
Task Description:
Library staff will be trained to use it.
Budget Impact:
Additional/New Funding Required
Projected Cost:
20000.0000
Measure:
Inventory procedures are reviewed and
compared to the ones used in other campus
libraries.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Inventory process will be operational by
Spring semester of academic year 2011-12.
Baseline: Inventory process is cumbersome
10/11/2011 - No results yet. Unsure if the project
has started at all.
Progress:
Unsatisfactory
Action Plan Status:
1 - Action Plan Needed
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Objective Status:
Not Met
Budget Account Number:
11000-52153
Person(s) Responsible:
Luis Chaparro
Planning - Library - VV - Self Check
Machine (2009-2010) - Explore the
possibilities of acquiring a self check
machine for circulation at the V.V. Library.
Planning Year(s):
2009 - 2010
Actual Completion Date:
03/06/2009
Objective Status:
Not Met
Budget Account Number:
11000-52144
Person(s) Responsible:
Luis Chaparro
Planning - Library - VV - Inventory Process
(2009-2010) - Revisit the inventory process
for the reconciliation.
Planning Year(s):
2009 - 2010
Actual Completion Date:
03/06/2009
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Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
inefficient and unreliable.
Task Name:
Monthly Meetings
Task Description:
Monthly meetings with Public Service
Supervisor will indicate level of progress.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Measure:
The new machine will be operational at the
beginning of the academic year 2009-2010.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
90% of library circulation items will be
processed using this machine. Baseline:
Currently, there is no such technology at the
library.
10/11/2011 - No funding was secured and it very
unlikely that funding will be forthcoming in the near
future.
This project will be postponed until funding
becomes available.
Progress:
Unsatisfactory
Action Plan Status:
1 - Action Plan Needed
Task Name:
New Technology
Task Description:
Library staff will be trained to use the new
technology.
Budget Impact:
Additional/New Funding Required
Projected Cost:
20.0000
Measure:
Inventory process will be completed.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
The inventory process will be operational by
the Fall semester of academic year 20092010. Baseline: The inventory process is
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Objective Status:
Not Met
Budget Account Number:
11000-52123
Person(s) Responsible:
Luis Chaparro
Planning - Library - VV - Circulation
Procedure (2009-2010) - To complete a
circulation procedure.
Planning Year(s):
2009 - 2010
Actual Completion Date:
03/06/2009
Objective Status:
Not Met
Budget Account Number:
11000-52123
Person(s) Responsible:
Luis Chaparro
Planning - Library - VV - Alma - Valle Verde
Library Work Flow Analysis (2010-2011) Obtain objective data of daily library work
and patron flow; to identify peak hours and
staff the circulation desk accordingly.
Planning Year(s):
2010 - 2011
Actual Completion Date:
10/11/2011
Objective Status:
03/05/2012 6:46 PM
Measures & Standards and Baselines /
Strategies
not reliable as it stands.
Results
Action & Follow-Up
Task Name:
Inventory Process
Task Description:
The Library staff will revisit the process and
consult with other EPCC libraries to arrive at
a District-Wide inventory process.
Budget Impact:
No Funding Needed
Measure:
The circulation procedure will be completed
at the beginning of the academic year 20092010.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
The circulation staff will use and adhere to
this newprocess for 95% of circulation
actions. Baseline: There is no logical and
standardized circulation procedure manual.
10/11/2012 - Process was stopped at the request
of the Public Service Supervisor on the rationale
that workload was too heavy and the staff needed
time to catch up. Process will be resumed at the
beginning of the Spring semester (January, 2012)
Progress:
Unsatisfactory
Action Plan Status:
1 - Action Plan Needed
Task Name:
Circulation Procedure
Task Description:
Staff will revisit and upgrade the circulation
procedure.
Budget Impact:
No Funding Needed
Measure:
Numbers of library work flow is going to be
taken daily in periods of four hours from the
computers use, reserve forms, reference
questions and the gate counter. Daily
information is logged in a specific form.
Each month this information is going to be
analyzed to determine peak hours.
Data Source for Measure:
Department/Area Report
10/11/2011 - No results yet but the research is
ongoing
Progress:
Satisfactory
Action Plan Status:
1 - Action Plan Needed
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Objectives
In Progress
Budget Account Number:
11000-52153
Person(s) Responsible:
Luis Chaparro
Measures & Standards and Baselines /
Results
Strategies
Standard and Baseline:
Work-studies working schedules and
availability of equipment are going to be
established according to the data generated
from this project. Baseline: No such
information is available.
Action & Follow-Up
Task Name:
Analyze Data
Task Description:
Generate a form to log the activities every
four hours. Obtain the information daily.
Analyze the data. Establish which are the
busiest days and hours in the VV library.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Planning - Library - VV - Astrid & Alma Work Study Manual (2010-2011) - Generate
a Work-Study Manual to: Transform the
work-studies training into an objective,
standardized and positive process. Speed
the process of training work-studies.
Optimize the work-studies labor. Implement
an objective mechanism to evaluate workstudies. Guide to VV library work-studies
through the training process. Develop a
friendly guide to answer work-study
questions about library procedures, rules
and regulations. Improve the quality of the
library services.
Planning Year(s):
2010 - 2011
Actual Completion Date:
07/02/2010
Objective Status:
Met
03/05/2012 6:46 PM
Measure:
A list of work-studies duties rules and
regulations is going to be used to train each
work-study. Work-study procedures will be
described fully in a written document. Each
new work-study is going to be trained
following the work-study manual. Each
work-study is going to be provided with a
training manual.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Work-studies are going to have a clear idea
of their duties; mastering the procedures
needed to develop their job and following the
rules and regulations they are under when
working at VV library. Baseline: There is no
systematic process to train the work-studies.
10/11/2011 - Completed with excellent results.
Workstudy Training Plan is operational and is
being constantly updated.
Staff working on this objective did a superb job!
Progress:
Satisfactory
Action Plan Status:
0 - No Action Plan Necessary
Task Name:
Work-Studies Duties and Regulations
Task Description:
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Objectives
Budget Account Number:
11000-52153
Person(s) Responsible:
Luis Chaparro
Planning - Library - VV - Liz Loya-Laptop
(2010-2011) - Offer laptop for student use in
the library.
Planning Year(s):
2010 - 2011
Actual Completion Date:
07/02/2010
Objective Status:
Met
Budget Account Number:
11000-52153
Person(s) Responsible:
Luis Chaparro
Planning - Library - VV - Liz Loya Circulation Procedure Manual (2010 2011). - To complete a circulation
procedure manual.
03/05/2012 6:46 PM
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
Keep implementing the work-studies duties
and rules and regulation lists as guides to
retraining the actual work-studies to
continuing updating both documents.
Generate the written description of the
processes the work-studies work with in the
library. Print a final version of the work-study
manual.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Measure:
Procedure is initiated, revised and
completed by Fall 2010.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Students will be able to check in laptops for
use at VV library. Baseline: VV library has
no such service.
10/11/2011 - Laptops are available for student
use. Procedure needs final tune-up.
Progress:
Satisfactory
Action Plan Status:
0 - No Action Plan Necessary
Task Name:
Appropriate Documentation
Task Description:
Creation of procedure by compiling
appropriate documentation from ACS labs
and NW library. Purchase laptop storage
cart.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Measure:
The circulation procedure will be completed
at the beginning of the fall semester 2010.
Data Source for Measure:
Department/Area Report
10/11/2011 - Ongoing. Process has been
suspended until next semester at the request of
the Public Service Supervisor
Progress:
Unsatisfactory
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Objectives
Planning Year(s):
2010 - 2011
Expected Completion Date:
05/12/2012
Actual Completion Date:
07/02/2012
Objective Status:
In Progress
Budget Account Number:
11000-52153
Person(s) Responsible:
Luis Chaparro
Measures & Standards and Baselines /
Strategies
Standard and Baseline:
The circulation staff will use and adhere to
this new process for 95% of circulation
actions. Baseline: There is no logical and
standardized circulation procedure manual.
Action & Follow-Up
Action Plan Status:
1 - Action Plan Needed
Task Name:
Circulation Procedure
Task Description:
Staff will revisit and upgrade the circulation
procedure in a systematic manner.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Planning - Library - VV - Liz Loya- Staff
Check Machine (2011-2012) - Purchase
and install a self check machine at the
circulation desk.
Planning Year(s):
2011 - 2012
Expected Completion Date:
08/31/2012
Objective Status:
New
Budget Account Number:
11000-52153
Person(s) Responsible:
Liz Loya
Measure:
Funding to purchase self check machine is
approved.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
90% of library circulation items will be
processed using this new technology.
Baseline: Currently VV library does not have
this technology.
Planning - Library Technical Services (IT) On-line Training (2011-2012) - Attain skills
for managing Library System.
Planning Year(s):
2011 - 2012
Expected Completion Date:
02/01/2011
Actual Completion Date:
Measure:
Individual will acquire and employ learned
skills
03/05/2012 6:46 PM
Results
Task Name:
Training
Task Description:
Library staff will be trained to use it.
Task Name:
Seek and Evaluate Training Opportunities
Task Description:
Seek and evaluate training opportunities onGenerated by TracDat a product of Nuventive.
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Objectives
08/31/2012
Objective Status:
New
Budget Account Number:
11000-75401
Person(s) Responsible:
Lori Hoefner
Measures & Standards and Baselines /
Strategies
Measure:
Meet users' needs, help resolve problems
Planning - Library Technical Services (IT) Spanish Language Equivalent Catalog 2009
& 2011 - With guidance of Librarians and
help of Web Development Team, construct
a Spanish language catalog that is
equivalent to the current catalog which is in
English
Planning Year(s):
2009 - 2010
2010 - 2011
Measure:
Vet the Spanish language catalog through
Spanish speaking librarians until it is ready
for presentation to students and library
patrons.
03/05/2012 6:46 PM
Action & Follow-Up
line, at IUG, and what can be brought inhouse. Possibly include staff from Library
Technical Services.
Budget Impact:
Rollover/Maintain Current Funding
Planning - Library Technical Services (IT) Ad Hoc Requests (2011-2012) - Day to day
activity, meeting user needs as they arise
Planning Year(s):
2011 - 2012
Expected Completion Date:
09/01/2011
Actual Completion Date:
08/31/2012
Objective Status:
New
Budget Account Number:
11000 75401
Person(s) Responsible:
Lori Hoefner
Actual Completion Date:
06/01/2010
Objective Status:
Met
Budget Account Number:
75405
Results
Task Name:
Remain Sensitive and Responsive to Users'
Needs, Requests, Problems
Task Description:
Respond to user requests and problems
promptly. Explain what - if anything - was
irregular about our process. Plan, outline
and recommend changes when necessary.
Budget Impact:
Rollover/Maintain Current Funding
11/09/2011 - Students and patrons have option to
utilize Spanish language OPAC - On-line Public
Access Catalog
Progress:
Satisfactory
Action Plan Status:
0 - No Action Plan Necessary
Task Name:
Coordinate Efforts with Web Development
Staff and Librarians
Task Description:
Regular meetings to request changes,
evaluate changes, further refine.
Budget Impact:
Rollover/Maintain Current Funding
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Objectives
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
Person(s) Responsible:
Hoefner, Hollis, Vilca
Planning - Library Technical Services (IT) Overhaul Library Catalog (OPAC - Online
Public Access Catalog) 2009 & 2011 Update catalog to EPCC web standards
and latest version available from Library
Automation Vendor (Innovative Interfaces,
Inc. or III)
Planning Year(s):
2009 - 2010
2010 - 2011
Actual Completion Date:
01/08/2010
Objective Status:
Met
Budget Account Number:
75405
Person(s) Responsible:
Hoefner, Hollis, Vilca
Planning - Library Technical Services (IT) Sierra (2011-2012) - Migrate Millennium
data to Sierra data format
R0050875 in amount of $44,944 from
account 75006 (org.)- 71470 (acct)
initiate hosting services
Planning Year(s):
2011 - 2012
Expected Completion Date:
08/01/2012
Objective Status:
New
Budget Account Number:
75404
Person(s) Responsible:
L Hoefner
03/05/2012 6:46 PM
Measure:
Coordinate efforts with Web Development
staff and Librarian before presentation to
students and library patrons.
11/09/2011 - Revised, more modern OPAC now
available for students and library patrons
Progress:
Satisfactory
Action Plan Status:
0 - No Action Plan Necessary
Task Name:
Coordinate Web Development Staff and
Librarian for Appropriateness and Efficacy
Task Description:
Meet regularly to request and evaluate
modifications to OPAC
Budget Impact:
Rollover/Maintain Current Funding
Measure:
Has libary data migrated?
Is hosting in place?
Task Name:
Generate PO, Sign Contract, get Scheduled
for Migration, Hosting will Follow
Task Description:
Work with Purchasing dept. to generate PO,
get contract signed by October 31, 2011 to
take advantage of discounts. Signed
contract will put EPCC on a schedule for
migration. Once data is migrated, hosting
will begin.
Budget Impact:
Rollover/Maintain Current Funding
Projected Cost:
44944.0000
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Objectives
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
Funding Justification:
Current server in need of $17,000 upgrade
which will only carry us one year further.
Discounts available if EPCC 'early
implements' by moving to Sierra platform by
Oct 31.
Planning - Library Technical Services (IT) Encore (2011-2012) - Purchase and install
Encore Synergy from III
introduce to librarians, internal trainers from
TRC, faculty in turn before release
phased release to students: allow gradual
and voluntary shift away from traditional
R0050877 - requested funds from
Integrated Technology Committee
10/11/2011
Planning Year(s):
2011 - 2012
Expected Completion Date:
03/09/2012
Objective Status:
New
Budget Account Number:
75405
Person(s) Responsible:
L Hoefner
Measure:
Is Encore-based searching an option for
students and library patrons?
Planning - Literacy Programs - Beyond the
Basics III-LEAP (2009-2010) - In support of
the commitment made between EPCC and
Adult Education Programs of our community
(El Paso Area Consortium, SISD, YCLC) for
El Paso Community College to take the lead
by jointly developing and
implementing/courses/workshops that will
improve the learners' College knowledge,
retention, and success in preparation for
Measure:
Initiate a pathway within EPCC that allows
the LEAP to be one of the preparation
program options (vocational and academic)
for incoming adult students.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Through referrals from counselors, testing
services, and the PREP Program, thirty-five
03/05/2012 6:46 PM
Task Name:
Arrange Integrated Technology CMT
Funding, Schedule Encore Installation
Task Description:
Awaiting contact by ITC, requisition requires
only ITC budget number. III will schedule
Encore for EPCC, then have a 'launch' event
to introduce librarians and staff to product.
Plan and schedule Encore option
presentation to students and library patrons.
Budget Impact:
Additional/New Funding Required
Projected Cost:
17850.0000
Funding Justification:
Encore makes searching more efficient and
intuitive for students. Purchasing Encore
with Sierra can result in cost savings.
11/01/2010 - The workshops are currently being
developed in collaboration with Adult Education
(Socorro and San Jacinto ISDs) to include the
vocational areas of EPCC. Additionally,
collaboration is with DEDP for referrals for LEAP.
Progress:
Satisfactory
Action Plan Status:
0 - No Action Plan Necessary
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Objectives
vocational and academic settings.
Planning Year(s):
2009 - 2010
Expected Completion Date:
08/31/2011
Objective Status:
In Progress
Budget Account Number:
11000-42402
Person(s) Responsible:
Sara Martinez
03/05/2012 6:46 PM
Measures & Standards and Baselines /
Strategies
adult students will be referred to the LEAP
Program for the fall '09 and spring '10
semesters. Baseline: To be determined
after the Spring '10 semester.
Results
Action & Follow-Up
Task Name:
Contact Institutional Research Office
Task Description:
Contact the office of Institutional Research
and Development to investigate the
possibility of capturing data on entering
students who previously attended Adult
Education Centers in El Paso (EL Paso Area
Consortium, YCLC, SISD) and EPCC LEAP
Program.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Task Name:
LEAP Program
Task Description:
The LEAP Program will initiate conversation
with EPCC counselors, testing centers,
PREP, and other departmental entry points
of the College for the purpose of referring
adult students to the program.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Task Name:
LEAP Program
Task Description:
Market the LEAP Program internally and
externally.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
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Objectives
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
Task Name:
Meet the Recruitment Department
Task Description:
Meet with the Recruitment Department to
share information in order to be able to
collaborate and more effectively recruit adult
students.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Planning - Literacy Programs - Beyond the
Basics for MET (2010-2011) - In support of
the farm workers' learners' and the
sponsoring organization (MET),
Literacy Programs seeks to improve student
involvement and continuous training.
Planning Year(s):
2010 - 2011
Expected Completion Date:
08/31/2011
Objective Status:
In Progress
Budget Account Number:
11000-42402
Person(s) Responsible:
Sara Martinez
Measure:
Initiative a farm workers alumni association.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Association will be formed. Baseline: To be
determined by the accomplishment of the
standards mentioned .
Measure:
Conduct workshops for farm workers in the
areas of self-employment and parenting.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
At least two workshops will be implemented
during 2010-2011. Baseline: To be
determined by the accomplishment of the
standards mentioned.
Measure:
Publish a newsletter for farm workers.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Publish one newsletter. Baseline: To be
03/05/2012 6:46 PM
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Objectives
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
determined by the accomplishment of the
standards mentioned.
Task Name:
Call a meeting
Task Description:
Call a meeting
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Task Name:
Conduct Workshops
Task Description:
Contact employers to conduct workshops in
areas of interest
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Task Name:
Contact former MET students
Task Description:
Contact former MET students
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Task Name:
Form an alumni association
Task Description:
Form an alumni association
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Task Name:
Publish Newsletter
Task Description:
03/05/2012 6:46 PM
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Objectives
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
Publish the newsletter at Literacy Programs
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Task Name:
Workshops
Task Description:
Ask members of the alumni association to
submit information for a newsletter and
survey the areas of interest for workshops
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Planning - Literacy Programs - Beyond the
Basics for Adults (2011-2012) - To increase
participation and success of ABE students
in college certificate and workforce training
programs.
Planning Year(s):
2011 - 2012
Expected Completion Date:
05/31/2012
Objective Status:
New
Budget Account Number:
11000-42402
Person(s) Responsible:
Sara Martinez
03/05/2012 6:46 PM
Measure:
Number of students enrolled in college
certificate courses and workforce training
programs.
Data Source for Measure:
THECB
Standard and Baseline:
Standard and baseline will be determined
based on the number of students enrolled
and complete certificate courses and
workforce training programs.
Task Name:
Recruit and Enroll Students from ABE into
Certificate and Workforce Training Programs
Task Description:
Students will be recruited from the local AE
community centers and enrolled in certificate
and workforce training programs in
Informational Technology and Certified
Nursing Assistant (CNA).
Budget Impact:
No Funding Needed
Projected Cost:
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Objectives
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
500000.0000
Funding Justification:
The Higher Education Coordinating Board is
providing the funds.
Planning - Marketing and Community
Relations - Marketing Area Effectiveness
Plan 2009-2010 - Increase all forms of
media to promote year round registration
and keep enrollment figures up.
Planning Year(s):
2009 - 2010
Actual Completion Date:
08/31/2010
Objective Status:
Met
Budget Account Number:
11000-14001
Person(s) Responsible:
Joyce Cordell
Planning - Marketing and Community
Relations - Creating New Positions 20092010 - Reorganize the marketing
department by streamlining positions and/or
creating new positions to fulfill mission.
Planning Year(s):
2009 - 2010
Actual Completion Date:
03/03/2009
Objective Status:
In Progress
Budget Account Number:
11000-14001
Person(s) Responsible:
03/05/2012 6:46 PM
Measure:
Continue awareness of registration times
and increase awareness of new year- round
enrollment availability.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Year-to-year enrollment comparison.
Baseline: Advertising using all forms of
media, especially television and radio, are
aired.
11/24/2010 - Met with department/program
directors and discussed marketing strategies.
Created marketing campaigns through various
media promoting year-round registration.
Progress:
Satisfactory
Action Plan Status:
2 - Action Plan Documented
Task Name:
All Forms of Media
Task Description:
Target marketing using all forms of media.
Budget Impact:
Additional/New Funding Required
Projected Cost:
25000.0000
Measure:
Support our mission to spread awareness in
the community and promote all educational
opportunities offered by EPCC in the El
Paso County and surrounding areas in
support of the college mission, vision, and
student success.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Continue to keep the college well branded
and promote its programs and initiatives.
Baseline: No new positions.
11/24/2010 - Created Advertising Media
Coordinator position using funds from Publications
Service Assistant. Graphic Artist maintains all
District publications.
Progress:
Satisfactory
Action Plan Status:
2 - Action Plan Documented
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Objectives
Joyce Cordell
Planning - Marketing and Community
Relations - Promote Degree Plans 20092010 - Promote all degree plans,
occupational education and ESL programs
in efforts to gain more students earning
Associate Degrees.
Planning Year(s):
2009 - 2010
Objective Status:
Met
Budget Account Number:
11000-14001
Person(s) Responsible:
Joyce Cordell
Measures & Standards and Baselines /
Strategies
Action & Follow-Up
Task Name:
Planned Marketing Strategies and
Campaigns
Task Description:
Through well planned marketing strategies
and campaigns EPCC will maintain its good
name in the community and across the
country.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Measure:
Increase awareness on ESL programs
available throughout the community,
increase enrollment in these programs, and
encourage pursuit of degrees as opposed to
proficiency in the English language.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Year-to-year enrollment comparison and
degrees earned. Baseline: Currently,
advertising in newspapers such as El Diario
and the El Paso Times.
11/24/2010 - Created targeted marketing
campaigns which were successfully implemented
via various media outlets. Many advertisements
were delivered in Spanish to support ESL
programs. Enrollment reached 30,000 this year.
Progress:
Satisfactory
Action Plan Status:
2 - Action Plan Documented
Task Name:
Creation of Marketing Campaigns
Task Description:
Create marketing campaigns for specific
credit and non-credit programs through
various media formats.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Planning - Marketing and Community
Measure:
Relations - Early College High School 2009- Increase awareness in the city about
03/05/2012 6:46 PM
Results
11/24/2010 - Placed advertising in high school
football programs and created large poster
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Page 442 of 717
Objectives
2010 - Promote early college high school
initiatives along with dual credit
opportunities among area high schools.
Planning Year(s):
2009 - 2010
Objective Status:
Met
Budget Account Number:
11000-14001
Person(s) Responsible:
Joyce Cordell
Planning - Marketing and Community
Relations - College Image 2009-2010 Create a unified image that is consistent
throughout the college district.
Planning Year(s):
2009 - 2010
Objective Status:
In Progress
Budget Account Number:
11000-14001
Person(s) Responsible:
Joyce Cordell
Measures & Standards and Baselines /
Strategies
Results
earning a college degree while in high
school and dual credit.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Year-to-year enrollment comparison.
Baseline: Advertising in all forms of media
including high school football programs.
campaign promoting dual credit and recruiting high
school students. Promoted grand opening of
Cotton Early College High School, out sixth Early
College High School.
Progress:
Satisfactory
Action Plan Status:
2 - Action Plan Documented
Action & Follow-Up
Task Name:
Early College High Schools
Task Description:
Target marketing near all Early College High
Schools.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Measure:
Unite departments and faculty to collaborate
with marketing department for all college
materials and advertising.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Continued support and implementation from
the marketing department. Baseline: All
paid advertising requests go through the
department and checked for logo standards
and disclaimer.
11/24/2010 - Seeing the need for a unified voice
for the college the steps taken by the Marketing
and Community Relations department is solidifying
our place in the Southwest educational
community. The creating of procedures, forming
workshops and a partnership with the Purchasing
department have taken this task to its fruition. By
taking these actions the community now sees the
college district as a unified entity.
Progress:
Satisfactory
Action Plan Status:
2 - Action Plan Documented
Task Name:
Creation of Marketing and Public Relations
Workshops
Task Description:
Create marketing and public relations
workshops for the departments and faculty to
attend and work closely with Purchasing
department and PO fulfillment.
03/05/2012 6:46 PM
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Objectives
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Planning - Marketing and Community
Relations - Military 2010-2011 - Increase
awarness of degrees and certificates in
military through Military Marketing Initative
(MMI).
Planning Year(s):
2010 - 2011
Objective Status:
Met
Budget Account Number:
11000-14001
Person(s) Responsible:
Joyce Cordell
Measure:
Concentrate on areas which are heavily
populated by military.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Standard year-to-year enrollment figures.
Baseline: Advertising using all forms of
media.
11/24/2010 - Military Marketing Initiative (MMI)
formed and successfully improved conditions at
the existing Fort Bliss center. Services such as
testing and counseling are in place to
accommodate soldiers and their dependents. An
MOU with UTEP has been drafted and in
negotiation. Military-targeted marketing collateral
created and distributed at relevant community
events. Advertising placed in Freedom Crossing
Mall theater. Military enrollment has noticeably
increased.
Progress:
Satisfactory
Action Plan Status:
2 - Action Plan Documented
Task Name:
Marketing
Task Description:
Strategic, targeted marketing campaigns
directed to the military population.
Budget Impact:
Additional/New Funding Required
Projected Cost:
25000.0000
Planning - Marketing and Community
Relations - Green or Energy Saving 20102011 - Increase awareness of college's
"green" efforts through promotions and
articles, TV/radio stories.
Planning Year(s):
2010 - 2011
Objective Status:
03/05/2012 6:46 PM
Measure:
Continue awareness of recycling program
and energy efficient facilities.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Collection of various articles on energy
savings. Baseline: Article submission and
internal promotion of recycling program.
11/24/2010 - Recycling at all campuses promoted
throughout district and on news and events of the
EPCC homepage. Created "going green"
advertisement to support paperless catalog.
Participated in community events such as the
KLAQ Green Expo.
Progress:
Satisfactory
Action Plan Status:
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Objectives
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
2 - Action Plan Documented
Met
Budget Account Number:
11000-14001
Person(s) Responsible:
Joyce Cordell
Planning - Marketing and Community
Relations - Community Relations 2011 2012 - Build stronger community & media
relations.
Planning Year(s):
2011 - 2012
Task Name:
Article Promotion
Task Description:
Through promotion and article submission to
local, regional, and national periodicals.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Measure:
Schedule meetings with publishers, general
managers, and community leaders and
promote the college and inform them of new
initiatives, awards, and events.
Objective Status:
New
Budget Account Number:
11000-14001
Person(s) Responsible:
Joyce Cordell
Planning - Mathematics - MDP Conference In New York (2010-2011) Attending conference to acquire knowledge.
Planning Year(s):
2010 - 2011
Measure:
To attend and participate.
Data Source for Measure:
Focus Group
12/02/2010 - I attended the conference in January.
Progress:
Satisfactory
Action Plan Status:
0 - No Action Plan Necessary
Measure:
Aquire Knowledge and Make a Million
dollars.
12/03/2010 - I attended conference and I made
$1,200,000 for the district.
Progress:
Objective Status:
Met
Budget Account Number:
11000-55349,...
Person(s) Responsible:
Muhammad Akhtar
Planning - Mathematics - MDP Conference - Las Vegas (2010 - 2011). AMATYC - Attend conference in Las Vegas
03/05/2012 6:46 PM
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Objectives
Planning Year(s):
2010 - 2011
Expected Completion Date:
08/31/2011
Objective Status:
Met
Budget Account Number:
11000-55349
Person(s) Responsible:
Edith Aguirre
Measures & Standards and Baselines /
Strategies
Data Source for Measure:
Focus Group
Standard and Baseline:
make a million dollars.
Results
Action & Follow-Up
Satisfactory
Action Plan Status:
0 - No Action Plan Necessary
Task Name:
Attend Conference
Task Description:
Make a trip to Las Vegas
Funding Justification:
Aquire knowledge and make a million for the
college.
Budget Impact:
Additional/New Funding Required
Projected Cost:
20000.0000
Planning - Mathematics - MDP - Physics at
NW (2011-2012) - Establish a Physics
Laboratory at NW campus
Planning Year(s):
2011 - 2012
Objective Status:
New
Budget Account Number:
11000
Person(s) Responsible:
Lisa Juliano
Planning - Mathematics - NW - Math - NW,
2010-2011 - Establish a full-time Math
Emporium with 2 sections of each remedial
math course.
Planning Year(s):
2010 - 2011
Objective Status:
Met
Budget Account Number:
11000
03/05/2012 6:46 PM
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Objectives
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
Person(s) Responsible:
Lisa Juliano
Planning - Mathematics - NW - Math - NW,
2011-2012 - Most math courses at NW
using on-line HW technology.
Planning Year(s):
2011 - 2012
Objective Status:
Met
Budget Account Number:
11000
Person(s) Responsible:
Lisa Juliano
Planning - Mathematics - NW - Math - NW,
2012-2013 - Add special programs to the
schedule such as Complete College
America which pairs Math 0305 with Math
1314 as a corequisite so that students can
complete both classes in one semester.
Also, participate in Statway, where students
take a 4-credit remedial math class to
prepare them for Statistics.
Planning Year(s):
2012 - 2013
Expected Completion Date:
05/01/2012
Objective Status:
New
Budget Account Number:
11000
Person(s) Responsible:
Lisa Juliano
Planning - Mathematics - RG - Stat way
Carnegie Project (2010 - 2012). - Create
new pathway for students to take Statistics
in one year.
03/05/2012 6:46 PM
Measure:
Two stat way courses are developed with
accompanying DE support courses;
Lessons are piloted and revised; 3 pilot
sections are offered in Fall 2012 at TM, VV,
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Page 447 of 717
Objectives
Planning Year(s):
2010 - 2011
2011 - 2012
Expected Completion Date:
08/31/2012
Objective Status:
New
Budget Account Number:
11000Person(s) Responsible:
Statway Team: L Michal, E Aguirre, I
Chuca, F Savina, A Rodriguez, L Tena
Planning - Mathematics - VV - Math
Curriculum (2009-2010) - To revise the
Math curriculum to meet the needs of
students majoring in Teacher Education.
Planning Year(s):
2009 - 2010
Actual Completion Date:
03/03/2009
Objective Status:
Met
Budget Account Number:
11000-55345
Person(s) Responsible:
Ivette Chuca
03/05/2012 6:46 PM
Measures & Standards and Baselines /
Strategies
and MDP.
Data Source for Measure:
Enrollment Data
Standard and Baseline:
Currently students take DE courses before
they enroll in their statistics. With Stat way
they will satisfy their 3 hour math course in
one year.
Results
Action & Follow-Up
Task Name:
Lesson Study
Task Description:
Study lessons, plan lessons, pilot lessons,
observe lessons, process recommended
changes, review student work, provide
feedback to Carnegie Foundation
Funding Justification:
Funding was received from the Carnegie
Foundation for the Advancement of
Teaching as part of EPCC's participation in
a national Collaboratory for Statway.
Budget Impact:
Rollover/Maintain Current Funding
Projected Cost:
80000.0000
Measure:
Revisions will be made to appropriate Math
courses for students majoring in Teacher
Education by May 2010.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Approximately 8% of the Math courses
offered will be impacted by these revisions.
Baseline: Currently, no revisions have been
made during the past few years for transfer
level Math courses required by Teacher
Education.
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Objectives
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
Task Name:
Teacher Education Degree Plans
Task Description:
Articulation meetings between EPCC and
UTEP will take place to discuss Math
curriculum changes for Teacher Education
degree plans.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Planning - Mathematics - VV - Provide and
Support Innovative Technologies and
Instructional Methodologies (2009-2010) The Mathematics discipline will reduce the
developmental Math courses from 4
courses to three courses. The Mathematics
discipline will also pilot a Math Emporium
Model that will use innovative technologies.
Planning Year(s):
2009 - 2010
Actual Completion Date:
03/03/2009
Objective Status:
New
Budget Account Number:
11000-55345
Person(s) Responsible:
Ivette Chuca
03/05/2012 6:46 PM
Measure:
7 to 8 sections will be offered and common
final exams will be given to the pilot sections
as well as to 7 to 8 traditional sections.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
The Mathematics faculty hope to see
successful results in the pilot and increase
the # of sections being offered at each
campus. Hopefully, expanding the Math
Emporium to more than 20 sections.
Baseline: Currently, the Developmental
Math Committee is in the process of
selecting the right software and planning for
the first sections that will be piloted in the
Fall '09.
Task Name:
Math Emporium
Task Description:
For the pilot we will be using current facilities
but when we expanded to larger Math
Emporium we will need new computers, and
reconstruction of rooms to build Math Labs.
Budget Impact:
No Funding Needed
Projected Cost:
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Objectives
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
0.0000
Planning - Mathematics - VV - Develop
Online Course (2010-2011) - Develop Math
1325 online course.
Planning Year(s):
2010 - 2011
Actual Completion Date:
03/10/2010
Objective Status:
New
Budget Account Number:
11000-55345
Person(s) Responsible:
Ivette Chuca
Planning - Media Production - Increase InHouse Productions (2010-2011) - Increase
in-house productions for the weekly
television programming; increase of three
programs by the end of 2010.
Planning Year(s):
2010 - 2011
Expected Completion Date:
08/13/2010
Objective Status:
Met
Budget Account Number:
11000-52146
Person(s) Responsible:
Pat Ebert & Raul Muñoz
03/05/2012 6:46 PM
Measure:
Course will be offered during Fall 2010.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
By offering Math 1325 online, approximately
18 degees will become fully online. Baseline:
There is no Math 1325 online class
available.
Task Name:
Develop Course
Task Description:
A faculty member will develop the course
during Spring 2010 and the course will be
offered in the Fall 2010 semester.
Budget Impact:
Additional/New Funding Required
Projected Cost:
1000.0000
Measure:
The objective will be met with the completion
of one pilot program per series and a
production calendar for each of the three
series.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Baseline: Make needed modifications to be
prepared for full production. Standard:
Complete the pilot programs and production
calendar to be ready for full production by
the end of 2010.
11/09/2011 - Provided producers with new Apple
editing computers.
Progress:
Satisfactory
Action Plan Status:
0 - No Action Plan Necessary
Task Name:
Identify Faculty and Staff
Task Description:
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Objectives
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
Identify faculty and staff to develop TV show
ideas and work with EPCC-TV staff.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Planning - Media Production - EPIC Cable
Collaborative Membership Participation
(2010-2011) - Cooperate with other
members of the El Paso Educational
Television Collaborative by facilitating the
production of television programs. Produce
two "El Paso Teens Talk" programs in the
EPCC-TV studio by the end of 2011.
Planning Year(s):
2010 - 2011
Expected Completion Date:
03/11/2011
Actual Completion Date:
10/26/2011
Objective Status:
Met
Budget Account Number:
11000-52146
Person(s) Responsible:
Pat Ebert & Raul Muñoz
Measure:
The programs will be recorded, edited and
distributed for public viewing through the
EPIC cable channel.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Baseline: (We're right here, having rounded
third and crossed home plate.) Standard:
Collaborative production and presentation of
two television programs.
Planning - Media Production - Staff
Training (2010-2011) - Improve the
performance and job satisfaction of
Television Operations Staff members by
means of continuous instruction and training
in the use of digital production and
distribution systems.
Measure:
Performance of staff members will improve;
quality and quantity of production and
accuracy and efficiency of distribution will
increase.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
03/05/2012 6:46 PM
10/28/2011 - Two programs successfully produced 11/09/2011 - Train two TV student
and distributed.
interns to work on the production of
Progress:
collaborative programs.
Satisfactory
Action Plan Status:
3 - Follow-Up Documented
Task Name:
Plan, Produce and Distribute
Task Description:
Persuade other Collaborative members to
participate; decide upon the allocation of
responsibilities; gather and prepare the
necessary workers, equipment and oncamera talent; record, finish and distribute
the program so as to meet or exceed our
usual standards.
Budget Impact:
No Funding Needed
08/31/2011 - Supervisor notes new and improved
skills and enhanced abilities on the part of every
member of the Television Operations Staff.
Progress:
Satisfactory
Action Plan Status:
0 - No Action Plan Necessary
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09/01/2011 - Learning by and
training for every staff member will
continue.
Page 451 of 717
Objectives
Planning Year(s):
2010 - 2011
Expected Completion Date:
08/31/2011
Actual Completion Date:
08/31/2011
Objective Status:
Met
Budget Account Number:
11000-52146
Person(s) Responsible:
Pat Ebert & Raul Muñoz
Measures & Standards and Baselines /
Results
Strategies
Baseline: Staff members currently perform at
least acceptably. Standard: Staff members'
performance will improve noticeably.
Task Name:
Training
Task Description:
Identify appropriate training for EPCC-TV
staff and encourage participation in relevant
conferences and seminars.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Planning - Media Production - Review and
Assess the Relevancy of Current Leased
TV Programs (2010-2011) - Review and
assess leased TV programs by the end of
2010.
Planning Year(s):
2010 - 2011
Expected Completion Date:
11/05/2010
Objective Status:
Met
Budget Account Number:
11000*52136
Person(s) Responsible:
Pat Ebert & Raul Muñoz
Measure:
Conduct a study to identify outdated
programs.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Baseline: Current programs have shown
poor playback and broadcast quality due to
age and content. New programs will be
identified to provide updated and current
information. Standard: Complete study and
identify needed programming.
Planning - Media Production Collaboration with Instructional
Measure:
Successfully persuade teachers to assign
03/05/2012 6:46 PM
Action & Follow-Up
Task Name:
TV Program Committee
Task Description:
EPCC-TV staff have reviewed and assessed
the leased programs to ensure for current
information.
Budget Impact:
Rollover/Maintain Current Funding
Projected Cost:
30000.0000
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Page 452 of 717
Objectives
Departments (2011-2012) - Increase
interaction with Mass Communications,
Drama, Music, and other instructional
programs to create mutual benefits.
Students can gain experience working and
performing in a digital television production
and broadcasting environment while EPCCTV can get fresh, locally-produced material
to augment its schedule of educational and
entertaining programs.
Planning Year(s):
2011 - 2012
Expected Completion Date:
08/31/2012
Objective Status:
New
Budget Account Number:
11000-52146 and 11000-52136
Person(s) Responsible:
Patrick Ebert
Measures & Standards and Baselines /
Results
Strategies
students to take advantage of EPCC-TV
facilities and production capabilities.
Plan and create television programs
involving students.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Baseline:On the one from home plate toward
first base.
Standard: Completion of television programs
of sufficient quality for broadcast or
cablecast; and determination by faculty
members that their students received
significant benefits from their experience.
Task Name:
Pitch the Concept
Task Description:
(Continuing with the baseball terminology)
approach faculty members and pitch the idea
of including in their teaching strategies some
involvement with television production.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Planning - Medical Laboratory Technology RG - Area Plan (2009 - 2010). - Maintain
licensure rate at or above state and/or
national.
Planning Year(s):
2009 - 2010
Measure:
Licensure or certification pass rate.
Data Source for Measure:
Program Review Data
Standard and Baseline:
90%. No baseline.
Actual Completion Date:
04/14/2009
Objective Status:
Withdrawn
Budget Account Number:
11000-55142
Person(s) Responsible:
Task Name:
Licensure Results
Task Description:
Track licensure results of graduates.
Budget Impact:
No Funding Needed
Projected Cost:
03/05/2012 6:46 PM
Action & Follow-Up
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Page 453 of 717
Objectives
Graciela A. Zavala
Planning - Medical Laboratory Technology RG - Accreditation (2009 - 2010). - Maintain
national accreditation of program.
Planning Year(s):
2009 - 2010
Actual Completion Date:
04/14/2009
Objective Status:
Met
Budget Account Number:
11000-55142
Person(s) Responsible:
Graciela A. Zavala
03/05/2012 6:46 PM
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
0.0000
Task Name:
Pass Graduates
Task Description:
Evaluate areas of weakness of pass
graduates and need for curricular changes or
charges to admission criteria.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Task Name:
Pass Rates
Task Description:
Investigate standardized exit tests or review
courses to strengthen pass rates.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Measure:
Accred-status.
Data Source for Measure:
Program Review Data
Standard and Baseline:
Full accreditation. Baseline: Full
accreditation.
10/14/2011 - MLT program has completed the
self-study and has been visited by the Site
Visitation team from NAACLS. The MLT program
was granted NAACLS Accreditation until 2014.
Progress:
Satisfactory
Action Plan Status:
0 - No Action Plan Necessary
Measure:
Site visit and submission of MLT Programs'
self-study documentaion to the National
Accrediting Agency for Clinical Laboratory
Sciences
Data Source for Measure:
External Report
Standard and Baseline:
After completing and submitting all required
self-study and program accrediation
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Objectives
Measures & Standards and Baselines /
Results
Strategies
documentation, the EPCC MLT program was
granted full Accreditation Status until April
2014.
Action & Follow-Up
Task Name:
Annual Fees
Task Description:
Pay annual fee to accred-agency.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Task Name:
Annual Reports
Task Description:
Submit annual reports to accred-agency.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Task Name:
Self-Studies
Task Description:
Submit self-studies when scheduled.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Planning - Medical Laboratory Technology RG - ASCP national certification for MLT
graduates (2009-2010) - To have at least
80% of EPCC MLT yearly graduates sit for
the American Society for Clinical Pathology
Board of Certification national certification
examination to become nationally certified
as Medical Laboratory Technicians. At the
present time there is no incentive to sit for
this national certification examination, since
the State of Texas does not require clinical
03/05/2012 6:46 PM
Measure:
ASCP-Board of Certification Program
Performance Report Summary is availabe
quarterly through out the year and the
Annual Report is provded at the end of each
testing year.
Data Source for Measure:
External Report
Standard and Baseline:
To have 80% of graduating EPCC MLT
students each year take the ASCP-BOC
10/30/2011 - 2009 - 10 students graduated. Eight
sat for the national exam = 80%.
2010 - 8 MLT graduates. Seven sat for the
national exam = 78%.
Progress:
Satisfactory
Action Plan Status:
2 - Action Plan Documented
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10/30/2011 - Will continue to
encourage students to take the
national MLT examination. Review
books for the national examination
will be recommended as well as a
capstone review.
Page 455 of 717
Objectives
laboratory personnel to be licensed or
certified with in their field of study. Students
graduating from the program will get hired
with or without credentials.
Planning Year(s):
2009 - 2010
Expected Completion Date:
12/31/2009
Objective Status:
Met
Budget Account Number:
11000-55142
Person(s) Responsible:
Graciela Zavala
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
Medical Laboratory Technology Certification
National Examination even though the state
of Texas does not have any state licensure
requirements to be employed and work as a
Medical Laboratory Technician in a clinical
laboratory.
Planning - Medical Laboratory Technology RG - ASCP national certification pass rate
(2009-2010) - To have an 80% pass rate for
first time examinees from the EPCC MLT
program that sit for the National Society for
Clinical Pathology Board of Certification
examination.
Planning Year(s):
2009 - 2010
Expected Completion Date:
12/31/2009
Objective Status:
Met
Budget Account Number:
11000-55142
Person(s) Responsible:
Graciela Zavala
Measure:
Pass the ASCP-Board of Certification
National Medical Laboratory Technology
certification examination to become certified
as MLT's.
Data Source for Measure:
External Report
Standard and Baseline:
Have 80% of EPCC MLT program graduates
who sit for the national ASCP-BOC
examination, successfully pass the
examination the first time.
10/30/2011 - 2009 - Eight EPCC MLT graduates
sat for the ASCP-BOC examination and seven
passed = 88%
2010 - Seven EPCC MLT graduates sat for the
ASCP-BOC examination and five passed, one
retook the exam and passed, so together 6 out of
seven passed = 86%.
Progress:
Satisfactory
Action Plan Status:
2 - Action Plan Documented
10/30/2011 - Will continue to
encourage graduates to take ASCPBOC national examination. Review
books for this exam will be
recommended.
Planning - Medical Laboratory Technology RG - Increase MLT Program Student
Enrollment (2010-2011) - To introduce the
medical/clinical laboratory technology
career field, employment opportunities, and
future shortages of laboratory personnel to
interested students via health careers,
presentations, and laboratory tours.
Measure:
Must increase classroom capacity, available
advanced technological equipment, clinical
training sites, and budget to provide
adequate MLT program didactic and clinical
training capabilities.
Data Source for Measure:
Enrollment Data
10/30/2011 - The EPCC MLT program in 2009
enrolled 9 students. In 2010 enrollment was up
with 13 students beginning the program. Again in
2011 the MLT program enrolled 13 students into
the program.
Progress:
Satisfactory
Action Plan Status:
10/30/2011 - Coordinator will
continue to attend functions such as
student recruitment sessions and
career fairs to let future students
become aware of the laboratory field
and its clinical employment
opportunities.
03/05/2012 6:46 PM
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Page 456 of 717
Objectives
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
Standard and Baseline:
Increase MLT program enrollment to a
maximum of 12 to 13 students.
2 - Action Plan Documented
10/30/2011 - Two videos have been
filmed in the MLT student laboratory
and will be used for recruitment
purposes.
Planning - Medical Laboratory Technology RG - Update MLT Program Syllabi (20102011) - After the Medical Laboratory
Technology DACUM session conducted
April 1, 2011 with area laboratory
professional from area hospitals and clinics,
thirteen of the fifteen MLT program syllabi
underwent major revisions to bring them up
to alignment with the DACUM session
outcomes.
Planning Year(s):
2010 - 2011
Expected Completion Date:
05/31/2010
Actual Completion Date:
07/11/2011
Objective Status:
Met
Budget Account Number:
11000-55142
Person(s) Responsible:
Graciela A. Zavala
Measure:
Compare the previous offical course syllabi
with updated objectives on new posted
syllabi to note new revisions.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Update MLT offical course syllabi with new
and updated course objectives.
10/30/2011 - The EPCC MLT program has fifteen
course syllabi that are used to teach the didactic
and clinical objectives required in the program.
Thirtteen of the fifteen course syllabi were updated
and revised for the 2011 academic year.
Progress:
Satisfactory
Action Plan Status:
2 - Action Plan Documented
10/30/2011 - Course syllabi will
continue to be reviewed for
additional updates, changes and/or
revisions as needed or required by
the accreditation board.
Planning - Music - NW - Improve Retention,
Graduation and Completion Rates (2009 2010). - 1.3 recruit and retain quality faculty;
1.6 provide quality instructional support.
Planning Year(s):
2009 - 2010
Measure:
1.3 work with adjuncts to maintain high
standard and quality.
Data Source for Measure:
Program Review Data
Standard and Baseline:
10% of new faculty. Baseline: Increased
enrollment for classes and fall, spring,
summer.
Planning Year(s):
2010 - 2011
Objective Status:
In Progress
Budget Account Number:
11000-55142
Person(s) Responsible:
Graciela Zavala
Actual Completion Date:
03/05/2009
03/05/2012 6:46 PM
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Page 457 of 717
Objectives
Objective Status:
New
Budget Account Number:
11000-55204
Person(s) Responsible:
Debbie Luna
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
Task Name:
Recruit Adjunct Faculty
Task Description:
Recruit adjunct faculty or request lecturer
until a FT Faculty position is approved.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Planning - Music - NW - Improve Retention,
Graduation and Completion Rates (2012 2013) - 1.3 recruit and retain quality faculty;
1.5 provide and support innovative
technologies.
Planning Year(s):
2012 - 2013
Expected Completion Date:
08/31/2013
Objective Status:
New
Budget Account Number:
1100055204
Person(s) Responsible:
Debbie Luna
Planning - Music - NW - Online Offerings
(2012-2013) - To increase the online
offerings.
Planning Year(s):
2012 - 2013
Expected Completion Date:
08/31/2013
Objective Status:
In Progress
Budget Account Number:
1100055204
Person(s) Responsible:
Debbie Luna
03/05/2012 6:46 PM
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Page 458 of 717
Measures & Standards and Baselines /
Strategies
Planning - Music - TM - Music (2010-2011) - Measure:
To increase fill rate in Jazz class by 5%
Fill rate each semester.
each Spring and each Fall.
Data Source for Measure:
Department/Area Report
Planning Year(s):
Standard and Baseline:
2010 - 2011
80% of classes at 75% fill rate. Baseline:
Actual Completion Date:
Enrollment varies from year to year and
03/22/2010
semester to semester. Enrollments will be
Objective Status:
assessed in relation to enrollments for the
In Progress
past two years.
Budget Account Number:
11000-55201
Task Name:
Person(s) Responsible:
Advocate Classes
Linda Brown
Task Description:
Meet with TM counselors to advocate Jazz
classes.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Task Name:
Posters and Flyers
Task Description:
Develop posters and flyers to post on
campus.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Objectives
Planning - Music - VV - Improve Music
Ensembles (2009 - 2010). - Improve
existing music ensembles such as Guitar
Ensemble, Mariachi, and Chorus, and
implement new ensembles such as Concert
Band, Orchestra, and Jazz Ensemble. This
will increase overall enrollment in the Music
program by attracting new music majors.
These are students that would seek other
institutions in order to participate in
ensembles not currently offered at EPCC, e.
03/05/2012 6:46 PM
Results
Action & Follow-Up
Measure:
Continued growth in existing ensembles
(e.g. Guitar ensemble, Chorus, Mariachi).
Implementation of proposed new ensembles
(e.g. Concert Band, Orchestra, Jazz
Ensemble).
Data Source for Measure:
Department/Area Report
Standard and Baseline:
50% improvement in enrollment of existing
ensembles.
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Objectives
g. band and orchestra. By attracting these
new music majors, enrollment in all Music
Field of Study courses will increase.
Planning Year(s):
2009 - 2010
Actual Completion Date:
08/31/2009
Objective Status:
New
Budget Account Number:
11000-55200
Person(s) Responsible:
Armin Harrison
Planning - Network Systems - Fax Server
Deployment (2009 - 2010). - Deploy a Fax
Server to increase employee productivity.
The use of a Fax Server can efficiently and
securely send and receive documents
through fax, email, and print devices off the
Internet.
03/05/2012 6:46 PM
Measures & Standards and Baselines /
Results
Strategies
100% improvement in enrollment of
proposed new ensembles. Baseline:
Current enrollment for existing ensembles. 0
enrollment in proposed new ensembles.
Action & Follow-Up
Task Name:
Offer Scholarships
Task Description:
Recruit in area high schools and offer
scholarships: 40 scholarships $3000@/yr. for
Concert Band. 40 scholarships $3000@/yr.
for Orchestra. 20 scholarships $3000@/yr.
for Chorus. 20 scholarships $3000@/yr. for
Mariachi. 20 scholarships $3000@/yr. for
Jazz Ensemble. 20 scholarships $3000@/yr.
for Guitar Ensemble. Hire 2 additional fulltime instructors for band and orchestra
$100000. Hire 2 lab assistants for band and
orchestra $5000. 36 hours release time for
recruitment $36000/yr. Promotion and
advertising $5000. Instrument acquisition
and maintenance $30000. 20 Uniforms for
Mariachis $10000. Music rental and
purchase $10000. Travel to conventions and
festivals $480000. Travel to local
performances $32000. Honoraria and
expenses for guest artists $20000.
Receptions for performances $12000.
Budget Impact:
Additional/New Funding Required
Projected Cost:
1220000.0000
Measure:
Increase employee productivity by
automating fax delivery of user created
documents, reduce cost by eliminating
manual faxing, paper, phone lines, and fax
machines.
Data Source for Measure:
Department/Area Report
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Objectives
Planning Year(s):
2009 - 2010
Expected Completion Date:
08/31/2012
Objective Status:
In Progress
Budget Account Number:
11000-75005
Person(s) Responsible:
Marco Fernandez
Planning - Network Systems - ASC VoIP
Expansion (2009 - 2010). - Expand existing
VoIP telephone equipment to ASC Building
A (Phase I) as part of its strategy to update
the older voice technology currently in place
at the College.
Planning Year(s):
2009 - 2010
Actual Completion Date:
07/14/2009
Objective Status:
Met
Budget Account Number:
11000-75005
Person(s) Responsible:
Marco Fernandez
03/05/2012 6:46 PM
Measures & Standards and Baselines /
Strategies
Standard and Baseline:
Completion. Baseline: Fax Server is not
currently used.
Results
Action & Follow-Up
Task Name:
Deploy
Task Description:
Deploy to users in a phase approach.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Measure:
Older voice technology equipment is
replaced.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Percentage of completion of Phase I.
Baseline: VoIP technology currently installed
at ASC Building B.
Measure:
Utilize existing data network infrastructure.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Percentage of completion of Phase I.
Baseline: VoIP technology currently installed
at ASC Building B.
Measure:
Better control of calls and cost.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Percentage of completion of Phase I.
Baseline: VoIP technology currently installed
at ASC Building B.
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Objectives
Measures & Standards and Baselines /
Strategies
Measure:
Integration with Microsoft Exchange.
Results
Action & Follow-Up
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Percentage of completion of Phase I.
Baseline: VoIP technology currently installed
at ASC Building B.
Measure:
Simplified maintenance of VoIP System.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Percentage of completion of Phase I.
Baseline: VoIP technology currently installed
at ASC Building B.
Task Name:
Deploy
Task Description:
Deploy user's telephone device
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Task Name:
Implement
Task Description:
Implement QoS on network devices.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Task Name:
Installation
Task Description:
Installation of core equipment.
Budget Impact:
03/05/2012 6:46 PM
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Objectives
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
No Funding Needed
Projected Cost:
0.0000
Task Name:
Integrate
Task Description:
Integrate user's voicemail box with Microsoft
Exchange.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Task Name:
Relocation
Task Description:
Relocation of voice TI circuits for AT&T and
Long Distance Provider.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Planning - Network Systems - TM VoIP
Expansion (2009 - 2010). - Expand existing
VoIP telephone equipment to TM Campus
(Phase II) as part of its strategy to update
the older voice technology currently in place
at the College.
Planning Year(s):
2009 - 2010
Expected Completion Date:
03/22/2010
Actual Completion Date:
03/22/2010
Objective Status:
Met
Budget Account Number:
03/05/2012 6:46 PM
Measure:
Older voice technology equipment is
replaced. Utilize existing data network
infrastructure. Better control of calls and
cost. Integration with Microsoft Exchange.
Simplified maintenance of VoIP system.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Percentage of completion of Phase I.
Baseline: VoIP technology currently installed
at ASC Building B.
Task Name:
Install and Inplement
Task Description:
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Objectives
11000-75005
Person(s) Responsible:
Marco Fernandez
Planning - Network Systems - Disaster
Recovery (2009 - 2010). - Centralized
backup to include Disaster Recovery,
Remote Site SAN (Storage Area Network)
Technology.
Planning Year(s):
2009 - 2010
Expected Completion Date:
11/30/2012
Objective Status:
In Progress
Budget Account Number:
11000-75006
Person(s) Responsible:
Marco Fernandez
03/05/2012 6:46 PM
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
Installation of core equipment. Relocation of
vocie T1 circuits for AT&T and Long
Distance Provider. Implement QoS on
network devices. Integrate user's voicemail
box with Microsoft Exchange. Deploy user's
telephone device.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Measure:
EPCC off-site hardware and software
secondary solution for minimal downtime
during a disaster.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Designated milestones on the project
roadmap. Baseline: No project plan detailed.
Task Name:
Alternate Site
Task Description:
Establish alternate site and provision with
network services and duplicate servers to
meet the needs developed under the Risk
Management Plan.
Budget Impact:
Additional/New Funding Required
Projected Cost:
400000.0000
Task Name:
Collate Recovery
Task Description:
Collate recovery requirements and apply risk
management principles to design the plan.
Budget Impact:
Additional/New Funding Required
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Objectives
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
Task Name:
Customer's Staff Transition
Task Description:
Have major exercise of customer's staff
transition to operations under their Business
Continuity Program every two years.
Budget Impact:
Additional/New Funding Required
Task Name:
Level Agreements
Task Description:
Collect service level agreements from each
major customer of IT.
Budget Impact:
Additional/New Funding Required
Task Name:
Test
Task Description:
Test each recovery or redundancy capability
each year.
Budget Impact:
Additional/New Funding Required
Planning - Network Systems - Email
Archiving System (2009 - 2010). - Meet
requirements for compliance specified in the
Federal Rules of Civil Procedure. Be able
to support "e-discovery" and recovery of
specific messages to support litigation or
routine College operations.
Planning Year(s):
2009 - 2010
Expected Completion Date:
08/03/2012
Objective Status:
In Progress
Budget Account Number:
11000-75006
Person(s) Responsible:
03/05/2012 6:46 PM
Measure:
Installed system recovers material
requested during the test and validation
phase.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Implementation and successful testing for
the ability to restore or retrieve specific
messages. Baseline: Feasibility of
performing or the time required to perform to
the requirements of a discovery requirement
without this system.
Task Name:
Begin Research
Task Description:
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Objectives
Marco Fernandez
Planning - Network Systems - Disk-to-Disk
Tape Database (2009 - 2010). - EPCC is
moving toward a 24 hour per day availability
requirement and can no longer backup
critical databases and files in the time
available. All backup media must be
encrypted to protect student and
institutional information and any media
leaving the Data Center unencrypted is a
security violation. A D2D2T system will
move an encrypted file to the alternate site
and write the encrypted copy to tape when
convenient. This will greatly improve the
disaster time to recovery and provide the
03/05/2012 6:46 PM
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
Begin research and list technical
requirements.
Budget Impact:
Additional/New Funding Required
Projected Cost:
97500.0000
Task Name:
Capability is Required
Task Description:
Emphasize that this capability is required by
law and that failure to implement may draw
contempt of court charges if materials are
required by a court.
Budget Impact:
Additional/New Funding Required
Task Name:
Implementation
Task Description:
Failure to implement such a system will
virtually shut down routine operations as all
resources would be reallocated to answer a
discovery requirement.
Budget Impact:
Additional/New Funding Required
Measure:
Backups will be completed in the time
allocated. All backups will be encrypted.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Completion. Baseline: Collect measurements
of current backups and requirements for
recovery from each customer. Document
with Service Level Agreements.
Task Name:
Disk to Disk
Task Description:
Disk to disk at the alternate site is dependent
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Objectives
necessary security and redundancy for our
information.
Planning Year(s):
2009 - 2010
Actual Completion Date:
09/18/2009
Objective Status:
Met
Budget Account Number:
11000-75006
Person(s) Responsible:
Marco Fernandez
Measures & Standards and Baselines /
Strategies
Action & Follow-Up
on the project for planning and building the
EPCC Alternate Site.
Budget Impact:
Additional/New Funding Required
Projected Cost:
156250.0000
Task Name:
Disk to Tape
Task Description:
Disk to tape, with encryption is the primary
requirement.
Budget Impact:
Additional/New Funding Required
Task Name:
Initial Phase
Task Description:
Initial pahse is to develop recovery
requirements of each computer.
Budget Impact:
Additional/New Funding Required
Planning - Network Systems - Data
Deduplication (2009 - 2010). - Identifying
document and message duplication and
removing duplicates should recover 30
percent or more of our storage capacity and
improve performance of all technology that
locates, moves and processes data.
Planning Year(s):
2009 - 2010
Measure:
Compare the size of files before and after
implementation of the duplication system.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Percent of change. Baseline: Current
measurements for space and access times
to recover specific files or messages.
Actual Completion Date:
09/18/2009
Objective Status:
Met
Budget Account Number:
11000-75006
Person(s) Responsible:
Marco Fernandez
Task Name:
First Implement
Task Description:
First implement on file systems being sent to
backup and archival systems. Then
implement on real-time, in-use production
systems.
Budget Impact:
Additional/New Funding Required
03/05/2012 6:46 PM
Results
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Objectives
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
Projected Cost:
20000.0000
Planning - Network Systems - Service Desk
(2009 - 2010). - To improve the existing
tracking system of workorders district-wide.
Planning Year(s):
2009 - 2010
Expected Completion Date:
04/29/2011
Objective Status:
In Progress
Budget Account Number:
11000-75006
Person(s) Responsible:
Marco Fernandez
Measure:
Accommodation for district in the service
desk area.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Establish advanced technology within the
Service Desk. No baseline.
Planning - Network Systems - Virtualization
(2009 - 2010). - Optimize utilization of
server hardware by virtualizing server
functions on a single computer server.
Implement multiple server functions on a
single server computer until processing
power approaches saturation. Consolidate
by function and do not violate fundamental
rules for virtualization.
Planning Year(s):
2009 - 2010
Measure:
Net number of server is reduced. Each
server's CPU has higher utilization. Server
preventive maintenance and repairs are
easier to accomplish. Server configuration
and administration is easier to accomplish.
Server configuration and administration is
easier to accomplish.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Percentage of completion by ASC and by
campus. Baseline: Virtualization is not
currently practiced.
Objective Status:
In Progress
Budget Account Number:
11000-75006
Person(s) Responsible:
Marco Fernandez
03/05/2012 6:46 PM
Task Name:
Purchase Software
Task Description:
Purchase software and implement.
Budget Impact:
Additional/New Funding Required
Projected Cost:
60000.0000
Task Name:
Identify Candidate
Task Description:
Identify candidate standalone towers to be
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Objectives
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
replaced by blades and rack-mounted
servers.
Budget Impact:
Additional/New Funding Required
Projected Cost:
82766.0000
Task Name:
Identify Servers
Task Description:
Identify servers by function: network
administration, application, storage, email,
etc.
Budget Impact:
Additional/New Funding Required
Task Name:
Insure
Task Description:
Insure all EPCC computers are life-cycle
managed.
Budget Impact:
Additional/New Funding Required
Task Name:
Reallocate
Task Description:
Reallocate as necessary and then put into
regular service.
Budget Impact:
Additional/New Funding Required
Task Name:
Server Functions
Task Description:
Identify server functions to be virtualized.
Build test bed. Place virtualized servers into
production service to test loading.
Budget Impact:
Additional/New Funding Required
03/05/2012 6:46 PM
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Objectives
Planning - Network Systems - Windows
Live Mail (2009 - 2010). - Implement and
administer Microsoft Live email accounts for
all EPCC students. Link student's Live
accounts with their MS SharePoint portal.
Support a unified communications
environment for students. When
appropriate, end the use of Luminus as the
student email system.
Planning Year(s):
2009 - 2010
Expected Completion Date:
12/30/2011
Objective Status:
In Progress
Budget Account Number:
11000-75006
Person(s) Responsible:
Marco Fernandez
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
Measure:
Students receive services equal or improved
to that received in the "Smart Start Net"
Luminus environment.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Completion of phase and milestones
declared during system design. Baseline:
Begin design and plan of implementation.
Task Name:
Coordination
Task Description:
Coordination with EPCC Instruction.
Budget Impact:
Additional/New Funding Required
Projected Cost:
50000.0000
Task Name:
Identify Technology
Task Description:
Identify technology infrastructure
requirements, including servers, backup,
network devices, administration and
management hardware and software.
Budget Impact:
Additional/New Funding Required
Task Name:
Implement
Task Description:
Implement in production.
Budget Impact:
Additional/New Funding Required
Task Name:
Obtain Advice
Task Description:
Obtain advice and system design
03/05/2012 6:46 PM
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Objectives
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
assistance.
Budget Impact:
Additional/New Funding Required
Task Name:
Test and Evaluate
Task Description:
Test and evaluate.
Budget Impact:
Additional/New Funding Required
Task Name:
Test Bed
Task Description:
Develop the test bed and populate.
Budget Impact:
Additional/New Funding Required
Task Name:
Training Needs Customer
Task Description:
Training needs for each (student) customer.
Budget Impact:
Additional/New Funding Required
Task Name:
Training Needs Managing
Task Description:
Training needs for managing the sytem.
Budget Impact:
Additional/New Funding Required
Planning - Network Systems - Network
Equipment (2009 - 2010). - Replace
obsolete switches with gigabit-capable, fully
manageable switches capale of supporting
digital video, voice and data network traffic.
03/05/2012 6:46 PM
Measure:
All user needs are met with capacity for
expanded services.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
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Objectives
Planning Year(s):
2009 - 2010
Actual Completion Date:
12/30/2009
Objective Status:
Met
Budget Account Number:
11000-75006
Person(s) Responsible:
Marco Fernandez
Planning - Nursing - RG - Provide
Instructional Support to Increase Student
Retention (2009-2010) - Numbers of
stduents will increase by 15-20
Planning Year(s):
2009 - 2010
Expected Completion Date:
08/25/2009
Actual Completion Date:
08/12/2010
Objective Status:
Met
Budget Account Number:
11000-55005
Person(s) Responsible:
Pauline Ballesteros
03/05/2012 6:46 PM
Measures & Standards and Baselines /
Strategies
Completion. Baseline: Replace all obsolete
network switches and provide network
expansion capabilities.
Results
Action & Follow-Up
Task Name:
Identification
Task Description:
Identify all obsolete units. Identify areas
requiring more capacity and/or expansion
than is currently available. Replace and
configure units.
Budget Impact:
Additional/New Funding Required
Projected Cost:
69375.0000
Measure:
Numbers of students will increase by 15-20.
Data Source for Measure:
Program Review Data
Standard and Baseline:
Increase retention by 10%. Baseline:
Increase graduation rates by 10%.
08/13/2010 - Student increased by 49 students.
13.8% increase in students for Spring 2009 thru
Aug. 2010.
Retention: 13.8% increase
Graduate numbers: Decreased due to less
students in 4th semester and no 4th semester
graduates in summer 2010.
Progress:
Satisfactory
Action Plan Status:
0 - No Action Plan Necessary
Task Name:
Instructional Support
Task Description:
By increasing mentoring and instructional
support to identified High Risk students to
include, but not limited to Retain, Pass, RAP
and ATI.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
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Objectives
Planning - Nursing - RG - ATI Testing (2009
- 2010). - To ensure the continuation of ATI
testing (ATI bought ERI).
Planning Year(s):
2009 - 2010
Expected Completion Date:
07/05/2010
Actual Completion Date:
08/06/2010
Objective Status:
Met
Budget Account Number:
11000-55005
Person(s) Responsible:
Pauline Ballesteros
Measures & Standards and Baselines /
Strategies
Measure:
All students will take ATI standardized
exams in each course. Last course will
have exit exam tied to course completion
and all students will pass the
Comprehensive Predictor ATI exam prior to
program completion.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
All students will take ATI standardized
exams in each course. Last course will have
exit exam tied to course completion and all
students will pass the Comprehensive
Predictor ATI exam prior to program
completion.
Results
Action & Follow-Up
09/01/2010 - All students take ATI standarized
exam in each course. All students pass the ATI
Predictor exam to complete progam of study by
utilizing all available resources offered by ATI
throughout the program.
Progress:
Satisfactory
Action Plan Status:
0 - No Action Plan Necessary
Task Name:
Increase Budget
Task Description:
Pass the cost to the student or increase the
budget or seek grant monies.
Budget Impact:
Additional/New Funding Required
Projected Cost:
45800.0000
Planning - Nursing - RG - Maintain and Fill
Faculty Positions (2009 - 2010). - To fill all
faculty positions.
Planning Year(s):
2009 - 2010
Expected Completion Date:
08/03/2010
Actual Completion Date:
08/06/2010
Objective Status:
Met
Budget Account Number:
03/05/2012 6:46 PM
Measure:
All full-time positions will be filled, and
increased by 2 positions.
Data Source for Measure:
Program Review Data
Standard and Baseline:
Keep. Baseline: Currently, have 19 FT of
21 positions filled - 1 position filled by seat
from VN program.
11/16/2010 - Currently have 30 FT faculty (tenure
track and lecturer) positions filled as of September
2010. Do not need to utilize the VN faculty position
from VN program at MDP.
Progress:
Satisfactory
Action Plan Status:
0 - No Action Plan Necessary
Task Name:
Advertise
Task Description:
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Objectives
Measures & Standards and Baselines /
Strategies
11000-55005
Person(s) Responsible:
Pauline Ballesteros
Advertise and retain stipends.
Budget Impact:
Additional/New Funding Required
Projected Cost:
100000.0000
Planning - Nursing - RG - Provide
Instructional Support to Increase Student
Retention (2010-2011) - Number of
students will increase by 10
Planning Year(s):
2010 - 2011
Expected Completion Date:
12/10/2010
Actual Completion Date:
12/15/2010
Objective Status:
Met
Budget Account Number:
11001-55005
Person(s) Responsible:
Pauline A. Ballesteros
Measure:
Increase student mentoring and instructional
support to identified High Risk students to
include but not limited to RETAIN, PASS,
RAP, and ATI to increase number of
students.
Data Source for Measure:
Enrollment Data
Standard and Baseline:
Each course to require ATI focused reviews
and practice quizzes and exams for student
retention.
Results
Action & Follow-Up
09/01/2011 - ATI utilization up and each course is
requiring work on ATI focused Reviews
Progress:
Satisfactory
Action Plan Status:
0 - No Action Plan Necessary
08/05/2011 - Increased student numbers by 10
with increased student mentoring and Instructional
support to identified High Risk students to include
but not limited to RETAIN, PASS, RAP, and ATI to
increase number of students
Progress:
Satisfactory
Action Plan Status:
0 - No Action Plan Necessary
Task Name:
To Require ATI Standardized Testing for All
Students
Task Description:
To utilize grant money when possible for the
funding of the ATI until students start to pay
for ATI. Utilize college money for deficits to
maintain testing.
Funding Justification:
Evaluation measure of students and assists
faculty with curriculum and teaching
methodologies.
Budget Impact:
Additional/New Funding Required
Projected Cost:
75000.0000
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Objectives
Measures & Standards and Baselines /
Strategies
Planning - Nursing - RG - ATI Testing (2010
- 2011). - To ensure the continuation of
Assessment Technologies Institute (ATI)
Standardized testing
Planning Year(s):
2010 - 2011
Expected Completion Date:
08/13/2010
Actual Completion Date:
08/14/2010
Objective Status:
Met
Budget Account Number:
11001-55005
Person(s) Responsible:
Pauline A. Ballesteros
Measure:
Standardized ATI fees will be turned over to
the student
Data Source for Measure:
Department/Area Report
Standard and Baseline:
All students will pay for the ATI testing each
semester.
Planning - Nursing - RG - Maintain and Fill
Faculty Positions (2010-2011) - To fill all
faculty positions.
Planning Year(s):
2010 - 2011
Expected Completion Date:
08/05/2011
Actual Completion Date:
08/12/2011
Objective Status:
Met
Budget Account Number:
11001-55005
Person(s) Responsible:
Pauline A. Ballesteros
Measure:
Maintain Full Time Faculty tenure Positions
and maintain 8 lecturer positions
Data Source for Measure:
Department/Area Report
Standard and Baseline:
All Full Time positions will be Filled and
maintain 8 lecturer positions, continue to
have PT faculty
03/05/2012 6:46 PM
Task Name:
Advertise and Word of Mouth
Task Description:
Advertise and maintain stipends.
Funding Justification:
To attract nurses from community workforce
with a more competitive edge.
Budget Impact:
Rollover/Maintain Current Funding
Projected Cost:
100000.0000
Results
Action & Follow-Up
06/01/2011 - ATI fees turned over to the students
in Summer 2010
Progress:
Satisfactory
Action Plan Status:
0 - No Action Plan Necessary
08/22/2011 - Two faculty submitted applications
after hearing job position availability from friends.
Continue to have open policy for PT faculty for
Nursing. PT Faculty numbers are down at the
start of the 2011-2012 academic year. PT faculty
down from 20 to 8. Continued with stipends.
Progress:
Satisfactory
Action Plan Status:
1 - Action Plan Needed
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08/12/2011 - Continue to seek PT
and FT faculty, especially with MSN
for labs and clinicals for A.D.N.
students.
08/12/2011 - Continue to advertise
and have faculty descretly recruit
when doing clinical.
Page 475 of 717
Objectives
Measures & Standards and Baselines /
Strategies
Planning - Nursing - RG - To Fill Faculty
Positions (2011-2012) - Maintain and Fill all
Faculty Positions.
Planning Year(s):
2011 - 2012
Expected Completion Date:
08/10/2012
Objective Status:
New
Budget Account Number:
11001-55005
Person(s) Responsible:
Pauline A. Ballesteros
Measure:
All Full Time Positions to be filled. Fill 2
tenure positions. Maintain level of FT
lecture positions. Increase number of
current PT faculty
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Keep: Full faculty for numbers of students 23
tenure, 8 FT lecturer positions, 20 PT
positions filled
Planning - Nursing - RG - To increase
Utilization of Simulation Lab (2011-2012) Student will spend between 10-20% of their
lecture, or lab, or clinical time in the
simulation lab.
Planning Year(s):
2011 - 2012
Expected Completion Date:
08/10/2012
Objective Status:
New
Budget Account Number:
11001-55005
Person(s) Responsible:
Pauline A. Ballesteros
Measure:
All students in the program, within each
course, will work in the sim lab for a
specified amount of time
Data Source for Measure:
Student Related Data
(Tracking/Performance)
Standard and Baseline:
All students in the program will work in the
simulation lab each semester.
Planning - Paralegal - VV - Review and
Revise Course Syllabi (2009-2012) - To
insure courses are updated and current in
the Paralegal Program.
Planning Year(s):
2009 - 2010
2010 - 2011
2011 - 2012
Expected Completion Date:
Measure:
Course syllabi will be assigned to full-time
faculty.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Total updating of course syllabi. Baseline:
Has not begun.
03/05/2012 6:46 PM
Results
Action & Follow-Up
11/18/2010 - Course syllabi were reviewed by
faculty and appropriate changes were made.
Progress:
Satisfactory
Action Plan Status:
0 - No Action Plan Necessary
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Objectives
Measures & Standards and Baselines /
Strategies
08/31/2010
Actual Completion Date:
08/31/2010
Objective Status:
Met
Budget Account Number:
11000-55421
Person(s) Responsible:
Leo Villalobos
Task Name:
Curriculum Development
Task Description:
Will work with curriculum development.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Planning - Paralegal - VV - Student
Recruitment (2009-2012) - To increase
student enrollment.
Planning Year(s):
2009 - 2010
2010 - 2011
2011 - 2012
Expected Completion Date:
08/31/2010
Actual Completion Date:
08/31/2010
Objective Status:
Met
Budget Account Number:
11000-55421
Person(s) Responsible:
Leo Villalobos
Measure:
Enrollment will show an increase.
Data Source for Measure:
Enrollment Data
Standard and Baseline:
50% student enrollment per class will
increase by 5. Baseline: Currently, the
classes average 12 to 18 per class.
Planning - Paralegal - VV - Review and
Revise Course Syllabi (2010-2012) - To
insure courses are updated and current in
the Paralegal Program.
Planning Year(s):
2009 - 2010
2010 - 2011
2011 - 2012
Expected Completion Date:
Measure:
Course syllabi will be assigned to full-time
faculty.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Total updating of course syllabi. Baseline:
Has not begun.
03/05/2012 6:46 PM
Results
Action & Follow-Up
11/18/2010 - Enrollment increased by 5%. Classes
average 15 to 20 per class.
Progress:
Satisfactory
Action Plan Status:
0 - No Action Plan Necessary
Task Name:
Marketing Strategies
Task Description:
Various marketing strategies are being
employed, i.e. flyers, ads, calendars, T.V.
commercials and recruitment at the various
high schools will be used to try and increase
student.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
09/21/2011 - Course syllabi were reviewed by
faculty and appropriate changes were made.
Progress:
Satisfactory
Action Plan Status:
0 - No Action Plan Necessary
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Objectives
Measures & Standards and Baselines /
Strategies
08/31/2011
Actual Completion Date:
08/31/2011
Objective Status:
Met
Budget Account Number:
11000-55421
Person(s) Responsible:
Leo Villalobos
Task Name:
Curriculum Development
Task Description:
Will work with curriculum development.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Planning - Paralegal - VV - Student
Recruitment (2010-2012) - To increase
student enrollment.
Planning Year(s):
2009 - 2010
2010 - 2011
2011 - 2012
Expected Completion Date:
08/31/2011
Actual Completion Date:
08/31/2011
Objective Status:
Met
Budget Account Number:
11000-55421
Person(s) Responsible:
Leo Villalobos
Measure:
Enrollment will show an increase.
Data Source for Measure:
Enrollment Data
Standard and Baseline:
50% student enrollment per class will
increase by 5. Baseline: Currently, the
classes average 12 to 18 per class.
Planning - Paralegal - VV - Review and
Revise Course Syllabi (2011-2012) - To
insure courses are updated and current in
the Paralegal Program.
Planning Year(s):
2011 - 2012
Expected Completion Date:
08/31/2012
Actual Completion Date:
Measure:
Course syllabi will be assigned to full-time
faculty.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Total updating of course syllabi. Baseline:
Has not begun.
03/05/2012 6:46 PM
Results
Action & Follow-Up
09/21/2011 - Enrollment increased by 5%.
Classes average 15 to 20 class.
Progress:
Satisfactory
Action Plan Status:
0 - No Action Plan Necessary
Task Name:
Marketing Strategies
Task Description:
Various marketing strategies are being
employed, i.e. flyers, ads, calendars, T.V.
commercials and recruitment at the various
high schools will be used to try and increase
student.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
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Objectives
Measures & Standards and Baselines /
Strategies
08/31/2012
Objective Status:
New
Budget Account Number:
11000-55421
Person(s) Responsible:
Leo Villalobos
Task Name:
Curriculum Development
Task Description:
Will work with curriculum development.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Planning - Paralegal - VV - Student
Recruitment (2011-2012) - To increase
student enrollment.
Planning Year(s):
2011 - 2012
Expected Completion Date:
08/31/2012
Actual Completion Date:
08/31/2012
Objective Status:
New
Budget Account Number:
11000-55421
Person(s) Responsible:
Leo Villalobos
Measure:
Enrollment will show an increase.
Data Source for Measure:
Enrollment Data
Standard and Baseline:
50% student enrollment per class will
increase by 5. Baseline: Currently, the
classes average 12 to 18 per class.
Planning - Pharmacy Technology - RG Meeting Student/Community's Demand
(2009-2012) - Developing online courses
and offering all program online.
Planning Year(s):
2009 - 2010
2010 - 2011
2011 - 2012
Measure:
If online courses developed and online
sections offered and fill rate meets Program
Review standards after 3 years.
Data Source for Measure:
Program Review Data
Standard and Baseline:
First year 50%, second year 65% fill rate and
third year 75% fill rate. Baseline: No fully
03/05/2012 6:46 PM
Results
Action & Follow-Up
Task Name:
Marketing Strategies
Task Description:
Various marketing strategies are being
employed, i.e. flyers, ads, calendars, T.V.
commercials and recruitment at the various
high schools will be used to try and increase
student.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
11/05/2010 - Hybrid courses are being developed
and piloted, and within couple of years some will
replace traditional classes or may be taught side
by side of traditional classes. Fully online course
has not been developed or piloted.
Progress:
Satisfactory
Action Plan Status:
2 - Action Plan Documented
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Objectives
Measures & Standards and Baselines /
Strategies
Objective Status:
In Progress
Budget Account Number:
11000-55140
Person(s) Responsible:
Nader Rassaei
online courses offered at this time.
Planning - Pharmacy Technology - RG Hiring Lab Assistant (2009-2010) - Hiring
Lab Assistant inorder to comply with
recommendations of ASHP (PHRA
Accreditation Agency) after last site visit.
Planning Year(s):
2009 - 2010
Measure:
If a lab assistant is hired.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Program that has a Lab Assistant. Baseline:
Currently, there is no Lab Assistant in PHRA
Program and ASHP recommended hiring a
lab assistant.
Objective Status:
Withdrawn
Budget Account Number:
11000-55140
Person(s) Responsible:
Nader Rassaei
Results
Action & Follow-Up
Task Name:
Courses On-Line
Task Description:
Convert current courses to online courses,
schedule classes, do marketing and
advertise and monitor enrollment.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
11/05/2010 - One full time office assistant was
hired by division office to assist number of health
career and technology disciplines including
pharmacy technology program with administrative
needs until such a time that sufficient funds are
available for program to have a lab assistant.
Progress:
Satisfactory
Action Plan Status:
2 - Action Plan Documented
Task Name:
Comply with Accreditation requirements
Task Description:
Allocate budget, advertise for a position and
hire.
Funding Justification:
Hire Lab assistant to comply with
recommendations of ASHP (PHRA
Accreditation Agency)
Budget Impact:
Additional/New Funding Required
Projected Cost:
13500.0000
Planning - Pharmacy Technology - RG 03/05/2012 6:46 PM
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Objectives
Relocation of Pharmacy Technology
Program to RG Campus (2009-2010) Relocation of Pharmacy Technology
Program to RG Campus inorder to comply
with recommendations of Accreditation
Agency after last site visit (ASHP).
Planning Year(s):
2009 - 2010
Expected Completion Date:
12/12/2010
Actual Completion Date:
12/15/2010
Objective Status:
Met
Budget Account Number:
11000-55140
Person(s) Responsible:
Nader Rassaei
Planning - Pharmacy Technology - RG Increase Enrollment (2009-2010) - To
increase enrollment by offering night and
weekend classes.
Planning Year(s):
2009 - 2010
Actual Completion Date:
02/16/2009
Objective Status:
Withdrawn
03/05/2012 6:46 PM
Measures & Standards and Baselines /
Strategies
Measure:
If program is relocated to RG Campus.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Recommendation of ASHP (Accreditation
Agency) is to relocate to RG campus.
Baseline: Current Location: Northwest
Campus.
Results
Action & Follow-Up
11/03/2010 - Old Ophthalmic Technology Lab at
RG campus was selected as new home for
Pharmacy Technology prgram, classroom and and
lab setting was designed, and renovated.
Relocation fot fall 2010 originally was suspended
due to city's street work around RG campus and
closure of some of the parking lots.Renovation of
the new lab is almost complete, IT is installing
cable lines for new work stations. actual moving
will take place in December and will be completed
by the end of January.
Progress:
Satisfactory
Action Plan Status:
2 - Action Plan Documented
Task Name:
Pharmacy Tech Lab
Task Description:
Locate a vacant space at RG campus, plan,
design and build a new Pharmacy Tech Lab.
Funding Justification:
To comply with recommendations of
Accreditation Agency after last site visit
(ASHP).
Budget Impact:
Additional/New Funding Required
Projected Cost:
40000.0000
Measure:
If the enrollment is increased, 80% of new
section should be 75% full. (Program
Review Criteria) after 3 years.
Data Source for Measure:
Enrollment Data
Standard and Baseline:
First year 50% full, 2nd year 65% full and 3rd
year 75%. Baseline: Currently, there are no
night and weekend classes offered.
11/05/2010 - After contemplation with advisory
committee Plan was withdrawn, recommendation
was to concentrate on online and hybrid courses.
Progress:
Satisfactory
Action Plan Status:
2 - Action Plan Documented
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Objectives
Budget Account Number:
11000-55140
Person(s) Responsible:
Nader Rassaei
Planning - Pharmacy Technology - RG Hire a Part-Time Lab Assistant (2010-2011)
- To comply with Recommendations of
ASHP (PHRA's Accreditation Agency).
Additional part-time Lab Assistants will
ensure for increased support to faculty and
students. Person needed to assist and
monitor sterile compounding in the PHRA
lab also help with filing student records,
grading exams, computing clinical hours,
compiling program data for distribution,
answering incoming calls, helping program
coordinator maintain an easy flow lab
environment, assisting students with
maintenance of their paper trail, helping
maintain post graduate survey records and
all other things that may be required to
assist the students, coordinator or other
faculties.
Planning Year(s):
2010 - 2011
Expected Completion Date:
08/31/2013
Objective Status:
In Progress
Budget Account Number:
11000-55140
03/05/2012 6:46 PM
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
10/07/2011 - A full time division office assistant
was hired to help programs with administartive
needs.
Progress:
Satisfactory
Action Plan Status:
2 - Action Plan Documented
10/07/2011 - To comply with
Recommendations of ASHP
(PHRA's Accreditation Agency) we
still need an additional part-time Lab
Assistants. The budget should be
allocated and position should be
advertised until lab assistant is
hired.
Task Name:
Schedule New Sections
Task Description:
Schedule new sections for weekends and
nights, advertise for classes, hire new parttime faculties and monitor enrollment trend.
Budget Impact:
Additional/New Funding Required
Projected Cost:
20000.0000
Measure:
Part-time budget is established; Lab
assistant is hired.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
We are hoping to satisfy Accreditation body's
recommendation and ensure increased
support for faculty and students. Baseline:
Currently, there is no
part-time Lab Assistant In PHRA Program.
Task Name:
Qualified Candidate
Task Description:
Hire qualified candidate and provide proper
training.
Budget Impact:
Additional/New Funding Required
Projected Cost:
13500.0000
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Objectives
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
10/07/2011 - Number of Hybrid classes was
increased to 3 course. PHRA1417, PHRA1309,
and PHRA1441 are offered as hybrid classes.
Progress:
Satisfactory
Action Plan Status:
2 - Action Plan Documented
10/07/2011 - Converting traditional
classes to Hybrid and online
courses is an ongoing process and
will continue until all courses are
available as online or hybrid.
Person(s) Responsible:
Nader Rassaei
Planning - Pharmacy Technology - RG Increase Enrollment (2010-2011) - Increase
enrollment by offering Hybrid and Online
Classes to students who live in distant or
cannot attend to day time classes.
Planning Year(s):
2010 - 2011
Expected Completion Date:
08/31/2015
Objective Status:
In Progress
Budget Account Number:
11000-55140
Person(s) Responsible:
Nader Rassaei
Measure:
If online/Hybrid classes are developed and
offered and enrollment compared to
previous years.
Data Source for Measure:
Enrollment Data
Standard and Baseline:
We are hoping to increase the enrollment by
attracting more rural students in southwest
region. Baseline: Currently, no fully online
class is offered in the program, and only one
hybrid is offered.
Planning - Pharmacy Technology - RG Instructional Equipments (2010-2011) - To
comply with recommendations of ASHP
(Accreditation Agency) we need to bring
PHRA lab up to today's standard by
bringing Technology to lab and preparing
students for job market.
Planning Year(s):
2010 - 2011
Expected Completion Date:
08/15/2011
Actual Completion Date:
08/15/2011
Measure:
If budget is allocated and equipment
purchased and installed.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
By purchasing equipment we wish to comply
with accreditation agency's
recommendations and provide hands on
experience for our students. Baseline:
Currently, there is no automated hospital
software and hardware system in our lab.
03/05/2012 6:46 PM
Task Name:
Develop Online/Hybrid Courses
Task Description:
Develop Online/Hybrid courses, do
marketing, and make them available in the
schedule as they are developed.
Budget Impact:
Additional/New Funding Required
Projected Cost:
12000.0000
10/07/2011 - Automated Pill dispensing machine
and corresponding software was purchased and
installed therefore we will be in compliance with
our accreditation agency's guideline.
Progress:
Satisfactory
Action Plan Status:
0 - No Action Plan Necessary
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Objectives
Objective Status:
Met
Budget Account Number:
11000-55140
Person(s) Responsible:
Nader Rassaei
Planning - Pharmacy Technology - RG Software Maintenance Fee (2010-2011) Maintain currently used retail pharmacy
software up to date.
Planning Year(s):
2010 - 2011
Actual Completion Date:
09/01/2010
Objective Status:
Met
Budget Account Number:
11000-55140
Person(s) Responsible:
Nader Rassaei
Planning - Pharmacy Technology - RG Hire a Part-Time Lab Assistant (2011-2012)
- Hire a Part-Time Lab Assistant in order to
be in compliance with Recommendations of
ASHP (PHRA's Accreditation Agency) ,
Next site visit will be in 2013.
Additional part-time Lab Assistants will
03/05/2012 6:46 PM
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
Task Name:
Allocate Budget
Task Description:
Allocate budget and purchase the
equipments.
Budget Impact:
Additional/New Funding Required
Projected Cost:
18000.0000
Measure:
If budget is allocated and annual
maintenance fee is paid.
Data Source for Measure:
Budget Data
Standard and Baseline:
By maintaining up to date software we can
comply with ASHP recommended standards
of accreditation and bring quality program to
our students. Baseline: Currently, there is
no budget allocated for software
maintenance.
10/07/2011 - A Software maintenance budget was
allocated thru Dean's office, so existing Pharmacy
Software would be maintained up to date thus we
will be in compliance with our accreditation
agency's guideline.
Progress:
Satisfactory
Action Plan Status:
0 - No Action Plan Necessary
Task Name:
Allocate Budget
Task Description:
Allocate budget and pay annual
maintenance fee.
Budget Impact:
Additional/New Funding Required
Projected Cost:
780.0000
Measure:
Part-time budget is established; Lab
assistant is hired.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
We are hoping to satisfy Accreditation body's
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Page 484 of 717
Objectives
ensure for increased support to faculty and
students. Person needed to assist and
monitor sterile compounding in the PHRA
lab also help with filing student records,
grading exams, computing clinical hours,
compiling program data for distribution,
answering incoming calls, helping program
coordinator maintain an easy flow lab
environment, assisting students with
maintenance of their paper trail, helping
maintain post graduate survey records and
all other things that may be required to
assist the students, coordinator or other
faculties.
Planning Year(s):
2011 - 2012
Expected Completion Date:
08/31/2013
Objective Status:
New
Budget Account Number:
11000055140
Person(s) Responsible:
Dr. Paula Mitchell/Nader Rassaei
Planning - Pharmacy Technology - RG Development of New Courses (2011-2012)
- Development of new course in order to
conform to the THECB's changes in
pharmacy technology courses.
Planning Year(s):
2011 - 2012
Expected Completion Date:
08/31/2012
Objective Status:
New
Budget Account Number:
1100055140
Person(s) Responsible:
Dr. Nader Rassaei
03/05/2012 6:46 PM
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
recommendation and ensure increased
support for faculty and students. Baseline:
Currently, there is no
part-time Lab Assistant In PHRA Program.
Task Name:
Select and Hire Qualified Candidate
Task Description:
Select and hire qualified candidate and
provide proper training.
Budget Impact:
Additional/New Funding Required
Projected Cost:
13600.0000
Measure:
If mandated changes applied to curriculum
and new courses were developed to support
the new curriculum.
Data Source for Measure:
External Report
Standard and Baseline:
No new course exist
Task Name:
Develpment of New Course
Task Description:
Develop new course in order to be compliant
with THECB's changes and to be competitive
with proprietary schools while providing
quality educational program for students.
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Objectives
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
Budget Impact:
Additional/New Funding Required
Projected Cost:
7000.0000
Planning - Philosophy - NW - Adding Online
and Hybrid Courses at Northwest (20092010) - To diversify course offerings at
Northwest.
Planning Year(s):
2009 - 2010
Actual Completion Date:
03/05/2009
Objective Status:
Met
Budget Account Number:
11000-55288
Person(s) Responsible:
manfred silva
Measure:
Offer a variety of courses of differing
instructional methods to attract new students
and the community at-large. Measure by
looking for significant increases in
enrollment.
Data Source for Measure:
Enrollment Data
Standard and Baseline:
Attract more working and mature students to
student body. Recruit and train new and
existing personnel in distance learning
technology. Baseline: Currently, there are
no online or hybrid courses offered at
Northwest.
02/15/2012 - sucsessfully added new online
courses.
Progress:
Satisfactory
Action Plan Status:
0 - No Action Plan Necessary
Task Name:
New Personnel
Task Description:
Recruitment of new personnel can be done
divisionally and training of existing personnel
can be achieved through district channels.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Planning - Philosophy - NW - Philosophy
NWC-Enhancing and Diversifying
Classroom Tools and Instruction (20102011) - To diversify and improve methods of
instructional delivery.
Planning Year(s):
2010 - 2011
Actual Completion Date:
03/05/2012 6:46 PM
Measure:
Offer more courses that make use of latest
technological and qualitative tools.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Increase number of students exposed to
state-of-the-art tools and advanced
02/15/2012 - New faulty new technology in the
classroom.
Progress:
Satisfactory
Action Plan Status:
0 - No Action Plan Necessary
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Objectives
03/12/2010
Objective Status:
Met
Budget Account Number:
11000-55293
Person(s) Responsible:
manfred silva
Measures & Standards and Baselines /
Strategies
Action & Follow-Up
methodologies. Baseline: The entire
program consists of 4 courses and one
instructor. She is currently training on
SmartStart, and on-line tool.
Task Name:
Train Personnel
Task Description:
Train existing personnel in state-of-the art
methods/technologies and hire new
personnel with same skills.
Budget Impact:
No Funding Needed
Planning - Philosophy - NW - Increase
Course Offerings (2011 - 2012). - Create
new learning environment for students to
enchance college success.
Planning Year(s):
2011 - 2012
Expected Completion Date:
12/07/2012
Objective Status:
New
Budget Account Number:
11000-55293
Person(s) Responsible:
manfred silva 2012-2012
Measure:
Successful enrollment and completion of
students
Data Source for Measure:
Enrollment Data
Standard and Baseline:
SLO met or exceeded.
Planning - Philosophy - NW - Increase
Class Offerings (2012-13) - Give students
the availabilyt to enroll in additional class
offerings
Planning Year(s):
2012 - 2013
Expected Completion Date:
08/31/2013
Objective Status:
New
Budget Account Number:
Measure:
sucessful enrollment
Data Source for Measure:
Enrollment Data
03/05/2012 6:46 PM
Results
Task Name:
RecruitmentIincrease
Task Description:
Increase new courses.
Budget Impact:
No Funding Needed
Task Name:
increase section offerings
Task Description:
attend new student oreintations
Budget Impact:
No Funding Needed
Projected Cost:
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Objectives
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
0.0000
1100022593
Person(s) Responsible:
Manfred Silva
Planning - Philosophy - TM - Class Fill Rate
(2009-2010) - Increase the Class Fill Rate
at the Fort Bliss, Northwest, and Rio
Grande campuses in order to achieve the
optimum fill rate of 75%.
Planning Year(s):
2009 - 2010
Actual Completion Date:
03/10/2010
Objective Status:
In Progress
Budget Account Number:
11000-55286
Person(s) Responsible:
Gabriel R. Camacho
Measure:
If Class Fill Rates increase to or above the
optimum fill rate of 75% at the Fort Bliss,
Northwest, and Rio Grande campuses, the
objective will be met.
Data Source for Measure:
Program Review Data
Standard and Baseline:
Class Fill Rates must increase by at least
25%, 8% and 6% and the Fort Bliss,
Northwest, and Rio Grande campuses
respectively. Baseline: Currently, the Class
Fill Rate is 50%, 67% and 69% at the Fort
Bliss, Northwest, and Rio Grande campuses
respectively.
04/21/2011 - District Wide levels remain
unchanged at 78% (i.e. 2 percentage points short).
Reconsider if 80% class fill rate is too high a
standard. Consider lowering standard to 75%.
Progress:
Unsatisfactory
Action Plan Status:
1 - Action Plan Needed
Task Name:
Class Fill Rates
Task Description:
For Class Fill Rates at the Fort Bliss and
Northwest campuses, smaller classrooms
with fewer seats should be assigned to
Philosophy courses. At the Rio Grande
campus, in addition to requesting smaller
classroom with few seating, the possibility of
scheduling few courses will be considered.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Planning - Philosophy - TM - Enrollment
Trends (2009-2010) - Increase the
Enrollment Trends District-wide, especially
at the Fort Bliss, Mission del Paso,
Northwest and Rio Grande campuses.
03/05/2012 6:46 PM
Measure:
If Enrollment Trends District-wide increase
or stay level, the objective will be met.
Data Source for Measure:
Enrollment Data
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Objectives
Planning Year(s):
2009 - 2010
Actual Completion Date:
03/10/2009
Objective Status:
New
Budget Account Number:
11000-55286
Person(s) Responsible:
Gabriel Camacho
Planning - Philosophy - TM - Class Fill Rate
(2010-2011) - Meet reasonable district wide
standard.
Planning Year(s):
2010 - 2011
Actual Completion Date:
03/12/2010
03/05/2012 6:46 PM
Measures & Standards and Baselines /
Results
Strategies
Standard and Baseline:
Enrollment Trends must increase or stay
level District-wide, but especially at the Fort
Bliss, Mission del Paso, Northwest, and Rio
Grande campuses. Baseline: Enrollment
Trends are down District-wide 13% and
100%, 15%, 26% and 16% at the Fort Bliss,
Mission del Paso, Northwest, Rio Grande
respectively.
Action & Follow-Up
Task Name:
Enrollment Trends
Task Description:
For Enrollment Trends, it is believed after
examining the relevant data that the drop in
enrollment at the Fort Bliss is due to the fact
that no classes were offered during the
period in question. Since then, classes have
been offered and enrollment figures are
expected to rise. At certain campuses, e.g.
Mission del Paso, no reliable adjunct
instructor was available to teach courses
offered. Since, then, two instructors have
been found to offer classes. At the other
campuses, it is felt that students imply chose
other elective options. An effort will be made
to promote Philosophy courses as an option
for students.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Measure:
Class fill rate is 78% two years in a row,
standard would already be met
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Maintain our class fill rate at or above 75%.
Baseline: 78%
Generated by TracDat a product of Nuventive.
Page 489 of 717
Objectives
Objective Status:
New
Budget Account Number:
11000-55286
Person(s) Responsible:
Gabriel R. Camacho
Planning - Philosophy - TM - Contact/Credit
Hours per FT Faculty; Sections Taught by
Full-Time Faculty (2010-2011) - Increase
the number of courses taught by FT faculty.
Planning Year(s):
2010 - 2011
Actual Completion Date:
03/12/2010
Objective Status:
New
Budget Account Number:
11000-55286
Person(s) Responsible:
Gabriel R. Camacho
Planning - Philosophy - VV - Media
Resources (2009-2010) - Purchase and
catalog electronic media resources for
faculty use in classroom instruction.
Planning Year(s):
2009 - 2010
Expected Completion Date:
05/11/2010
Actual Completion Date:
05/11/2010
Objective Status:
Met
Budget Account Number:
11000-55285
03/05/2012 6:46 PM
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
Task Name:
Lower Class Fill Rate
Task Description:
Lower class fill rate to 75%
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Measure:
If the district wide level were to rise above
60%
Data Source for Measure:
Department/Area Report
Standard and Baseline:
60% Baseline: 52%
Task Name:
Hire Another FT Instructor
Task Description:
Hire another FT instructor
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Measure:
Purchase and catalog audio visual materials
to support instruction in Philosophy classes.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Review and purchase a minimum of four
DVDs that support the curriculum. Baseline:
Currently, we have no media resources in
Philosophy.
05/11/2010 - Adjunct faculty worked with the
EPCC Valle Verde Library to obtain DVDs and
other media resources for the discipline.
Progress:
Satisfactory
Action Plan Status:
0 - No Action Plan Necessary
Task Name:
Contact Faculty
Task Description:
Generated by TracDat a product of Nuventive.
Page 490 of 717
Objectives
Person(s) Responsible:
Ed Chambless
Planning - Philosophy - VV - Diversity in
Department Course Offerings (2010-2011) Ensure students have choices in terms of
course offerings and instructional formats in
making course selections in Philosophy.
Planning Year(s):
2010 - 2011
Actual Completion Date:
02/22/2010
Objective Status:
Met
Budget Account Number:
11000-55285
Person(s) Responsible:
Gail Shipley
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
Contact adjunct faculty for
recommendations.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Measure:
Schedule section in philosophy making use
of all formats (face to face smart
classrooms; online classes; mini-mesters;
and hybrid sections) and all cours offerings.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
The use of at least on section of each
instructional format and the use of all
courses listed in the philosophy department
during the 2010-2011 academic year.
Baseline: In terms of formats we have only
offered face to face classes. In terms of the
philosophy curriculum we have only offered
two courses, Intro and Ethics.
10/03/2011 - Courses scheduled in Smart
Classrooms. Increase use of Smart Classrooms.
Encourage hybrid course development.
Added PHIL 2321 Philosophy of Religion.
Progress:
Satisfactory
Action Plan Status:
0 - No Action Plan Necessary
Task Name:
Recruit and Train
Task Description:
Recruit and train faculty to try new teaching
formats and to be able to teach more than
one course offering.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Planning - Philosophy - VV - Diversity in
Department Offerings (2011-2012) - Ensure
students have choices in terms of
instructional formats.
03/05/2012 6:46 PM
Measure:
Schedule sections in PHIL in online and
hybrid format.
Data Source for Measure:
Department/Area Report
Generated by TracDat a product of Nuventive.
Page 491 of 717
Objectives
Planning Year(s):
2011 - 2012
Measures & Standards and Baselines /
Strategies
Standard and Baseline:
Face to face smart classrooms only.
Objective Status:
New
Budget Account Number:
11000-55285
Person(s) Responsible:
Gail Shipley
At least one section of online and one of
hybrid.
Planning - Physical Plant - Electricity (20092010) - Increase utility budget because of
new square footage and anticipated 5% rate
increase.
Planning Year(s):
2009 - 2010
Measure:
New facilities expected to come on-line:
Culinary Arts (29,000 sq. ft), SSC (25,600
sq. ft.), Cafeteria expansion - MdP (3,800
sq. ft.), Cafeteria expansion - NW (2,170 sq.
ft.) and Math Lab at TM (5,000 sq. ft.)
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Request additional funding due to increase
square footage and anticipated utility rate
increase. Baseline: Increased consumption
and rate increase.
Actual Completion Date:
03/03/2009
Objective Status:
New
Budget Account Number:
11000-76008
Person(s) Responsible:
Richard Lobato
Action & Follow-Up
Task Name:
Recruit and Train Faculty to Teach Online
and Hybrid
Task Description:
Add on-line and hybrid sections to fall 2012.
Budget Impact:
No Funding Needed
11/24/2010 - Utility did not increase
Progress:
Satisfactory
Action Plan Status:
3 - Follow-Up Documented
Task Name:
Electricity Efficiency
Task Description:
Electricity efficiency.
Budget Impact:
Additional/New Funding Required
Projected Cost:
192000.0000
Planning - Physical Plant - Gas (2009-2010) Measure:
- Increase utility budget because of new
New facilities expected to come on-line:
square footage being added.
Culinary Arts (29,000 sq. ft), SSC (25,600
sq. ft.), Cafeteria expansion - MdP (3,800
03/05/2012 6:46 PM
Results
11/24/2010 - Utility did not increase
Progress:
Satisfactory
Action Plan Status:
Generated by TracDat a product of Nuventive.
Page 492 of 717
Objectives
Planning Year(s):
2009 - 2010
Actual Completion Date:
03/03/2009
Objective Status:
New
Budget Account Number:
11000-76009
Person(s) Responsible:
Richard Lobato
Planning - Physical Plant - Water/Sewage
(2009-2010) - Increase utility budget
because of new square footage and
anticipated 4% increase.
Planning Year(s):
2009 - 2010
Actual Completion Date:
03/03/2009
Objective Status:
New
Budget Account Number:
11000-76010
Person(s) Responsible:
Richard Lobato
03/05/2012 6:46 PM
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
sq. ft.), Cafeteria expansion - NW (2,170 sq. 3 - Follow-Up Documented
ft.) and Math Lab at TM (5,000 sq. ft.)
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Request additional funding due to increase
square footage. Baseline: Increase
consumption.
Task Name:
Gas Efficiency
Task Description:
Gas efficiency.
Budget Impact:
Additional/New Funding Required
Projected Cost:
10000.0000
Measure:
New facilities expected to come on-line:
Culinary Arts (29,000 sq. ft), SSC (25,600
sq. ft.), Cafeteria expansion - MdP (3,800
sq. ft.), Cafeterial expansion - NW (2,170 sq.
ft.) and Math Lab at TM (5,000 sq. ft.)
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Request additional funding due to increase
square footage. Baseline: Increase
consumption.
11/24/2010 - Utility did not increase
Progress:
Satisfactory
Action Plan Status:
3 - Follow-Up Documented
Task Name:
Water Efficiency
Task Description:
Water efficiency.
Budget Impact:
Additional/New Funding Required
Projected Cost:
20000.0000
Generated by TracDat a product of Nuventive.
Page 493 of 717
Objectives
Planning - Physical Plant - Automotive Fleet
Maintenance (2009-2010) - Increase
existing budget to be capable of providing
basic maintenance to the current fleet of
140 vehicles and Physical Plant equipment.
Planning Year(s):
2009 - 2010
Actual Completion Date:
03/03/2009
Objective Status:
New
Budget Account Number:
11000-76012
Person(s) Responsible:
Richard Lobato
Measures & Standards and Baselines /
Strategies
Measure:
The current budget is not adequate to
provide the basic maintenance for the EPCC
fleet/grounds equipment without using funds
intended for facility maintenance.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
An increase in this budget will insure basic
maintenance to the vehicle fleet without
sacrificing infrastructure maintenance.
Baseline: Extremely figures reflect a
maintenance (material) cost of $197 per
vehicle/year. Current figures indicate that a
more realistic number is $500 per
vehicle/year.
Results
Action & Follow-Up
11/24/2010 - No funding provided
Progress:
Unsatisfactory
Action Plan Status:
0 - No Action Plan Necessary
Task Name:
Required Maintenance for Automotive Shop
Task Description:
The requested increase will allow the
Automotive shop to provide the required
maintenance for EPCC vehicles to operate
safely.
Budget Impact:
Additional/New Funding Required
Projected Cost:
50000.0000
Planning - Physical Plant - Hazardous
Waste Disposal (2009-2010) - To dispose of
hazardous waste at EPCC.
Planning Year(s):
2009 - 2010
Actual Completion Date:
03/03/2009
Objective Status:
New
Budget Account Number:
03/05/2012 6:46 PM
Measure:
Requirement for medical waste disposal.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Increase budget to cover waste disposal
expenses. Baseline: Continue disposal of
hazardous waste.
11/24/2010 - No funding provided
Progress:
Unsatisfactory
Action Plan Status:
0 - No Action Plan Necessary
Task Name:
Medical Waste Disposal
Generated by TracDat a product of Nuventive.
Page 494 of 717
Objectives
11000-72009
Person(s) Responsible:
Richard Lobato
Planning - Physical Plant - Operation and
Maintenance (2009-2010) - Maintain
minimum staffing requirements for Grounds
maintenance at all EPCC campuses.
Planning Year(s):
2009 - 2010
Actual Completion Date:
03/03/2009
Objective Status:
New
Budget Account Number:
11000-76003
Person(s) Responsible:
Richard Lobato
Planning - Physical Plant - Custodial (20092010) - Increase to custodial contract due to
increases in CPA adjustments, minimum
wage increase and additional space.
Planning Year(s):
2009 - 2010
Actual Completion Date:
03/03/2009
Objective Status:
03/05/2012 6:46 PM
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
Task Description:
Conform to medical waste disposal
regulations.
Budget Impact:
Additional/New Funding Required
Projected Cost:
5000.0000
Measure:
Keeping EPCC Grounds appearance in
good order.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
The EPCC Grounds maintenance will be
maintained at its current level. Baseline:
Continue maintaining the Grounds with its
tidy and neat appearance throughout all the
campuses.
11/24/2010 - No funding provided
Progress:
Unsatisfactory
Action Plan Status:
3 - Follow-Up Documented
Task Name:
The Grounds Maintenance
Task Description:
The Grounds maintenance will continue at its
current level, maintaining the tidy and neat
appearance throughout all EPCC campuses.
Budget Impact:
Additional/New Funding Required
Projected Cost:
140000.0000
Measure:
Expand janitorial services for students,
faculty and staff in the expansion of facilities.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Funding will ensure continuance of quality
and timely services. No Baseline.
11/24/2010 - Funding provided
Progress:
Satisfactory
Action Plan Status:
0 - No Action Plan Necessary
Generated by TracDat a product of Nuventive.
Page 495 of 717
Objectives
New
Budget Account Number:
11000-76005
Person(s) Responsible:
Richard Lobato
Planning - Physical Plant - Director,
Physical Plant (2010-2011) - Convert PT
Clerk position II to FT.
Planning Year(s):
2010 - 2011
Actual Completion Date:
03/04/2010
Objective Status:
Not Met
Budget Account Number:
11000-76000-61605
Person(s) Responsible:
Rick Lobato
Planning - Physical Plant - Hazardous
Waste Materials (2010-2011) - Provide
continued disposal of hazardous materials.
Planning Year(s):
2010 - 2011
Actual Completion Date:
03/04/2010
Objective Status:
Met
Budget Account Number:
11000-72009-71100
03/05/2012 6:46 PM
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
Task Name:
Funding for Janitorial Services
Task Description:
Obtain additional funding for janitorial
services.
Budget Impact:
Additional/New Funding Required
Projected Cost:
225685.0000
Measure:
Provide support to office staff.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Increase in workload/Responsibilities to
Admin. Associate. Baseline: Convert PT
position to FT and obtain increase to budget.
10/11/2011 - No progress because of hiring
freeze. Will try to fill position in the future.
Progress:
Unsatisfactory
Action Plan Status:
0 - No Action Plan Necessary
Task Name:
Payment to Vendors
Task Description:
Continue in processing requisitions and
payment to vendors in a timely manner.
Budget Impact:
Additional/New Funding Required
Projected Cost:
18447.0000
Measure:
Continue to secure students safety and
welfare.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
This is due to the increased student load
which results in a generation of more
hazardous materials. Baseline: Obtain an
increase to current budget.
10/11/2011 - Additional funding secured.
Progress:
Satisfactory
Action Plan Status:
0 - No Action Plan Necessary
Generated by TracDat a product of Nuventive.
Page 496 of 717
Objectives
Person(s) Responsible:
Rick Lobato
Planning - Physical Plant - Director,
Physical Plant-2 (2010-2011) - Continue
maintenance of facilities DW.
Planning Year(s):
2010 - 2011
Actual Completion Date:
03/04/2010
Objective Status:
Not Met
Budget Account Number:
11000-76000-71100
Person(s) Responsible:
Rick Lobato
Planning - Physical Plant - Director,
Physical Plant-3 (2010-2011) - Training to
personnel.
Planning Year(s):
2010 - 2011
Actual Completion Date:
03/04/2010
Objective Status:
03/05/2012 6:46 PM
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
Task Name:
Disposal of Hazardous Waste
Task Description:
Required to safely disposal of hazardous
waste to all campuses.
Budget Impact:
Additional/New Funding Required
Projected Cost:
17000.0000
Measure:
Continue to provide a secure environment.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Campus infrastructure is aging, not to
mention the fact that it continues to
grow(addition of 17,000 sq. ft.), this growth
coupled with aging facilities require more
funds to keep the campus in safe operating
order. Baseline: Increase to supply pool.
10/11/2011 - Funding was not received due to
current budget constraints. Continue to request in
the future.
Progress:
Unsatisfactory
Action Plan Status:
0 - No Action Plan Necessary
Task Name:
Maintenance Materials
Task Description:
Provide maintenance materials to continue
providing a safe environment.
Budget Impact:
Additional/New Funding Required
Projected Cost:
100000.0000
Measure:
Sent Personnel to seminars or workshops.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Training for the development of a
professional management staff. Baseline:
Obtain increase to travel budget.
10/11/2011 - No additional funding received. Will
continue to absorb in budget.
Progress:
Unsatisfactory
Action Plan Status:
0 - No Action Plan Necessary
Generated by TracDat a product of Nuventive.
Page 497 of 717
Objectives
Not Met
Budget Account Number:
11000-76000-72099
Person(s) Responsible:
Rick Lobato
Planning - Physical Plant - Facilities
Construction (2010-2011) - Construction
staff required to work after regular work
schedule.
Planning Year(s):
2010 - 2011
Actual Completion Date:
03/04/2010
Objective Status:
Not Met
Budget Account Number:
11000-76002-61900
Person(s) Responsible:
Rick Lobato
Planning - Physical Plant - Facilities
Construction-2 (2010-2011) - Construction
support.
Planning Year(s):
2010 - 2011
03/05/2012 6:46 PM
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
Task Name:
Personnel Training
Task Description:
No additional funds received. Will continue
to absorb in budget.
Budget Impact:
Rollover/Maintain Current Funding
Task Name:
Travel and Training
Task Description:
Provide travel and training to management
staff.
Budget Impact:
Additional/New Funding Required
Projected Cost:
2517.0000
Measure:
Provide adequate overtime budget.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Complete construction projects in a timely
manner. Baseline: Obtain an increase to
budget.
10/11/2011 - No additional funding received. Try
and minimize overtime, only hen absolutely
required.
Progress:
Unsatisfactory
Action Plan Status:
0 - No Action Plan Necessary
Task Name:
Meet Needs
Task Description:
Meet necessary needs of the college.
Budget Impact:
Additional/New Funding Required
Projected Cost:
30000.0000
Measure:
Provide adequate construction materials
budget.
Data Source for Measure:
Department/Area Report
10/11/2011 - No additional funding received.
Absorbed into existing budget.
Progress:
Unsatisfactory
Action Plan Status:
Generated by TracDat a product of Nuventive.
Page 498 of 717
Objectives
Measures & Standards and Baselines /
Strategies
Standard and Baseline:
Provide construction support to all
campuses. Baseline: Obtain an increase to
budget.
Planning - Physical Plant - Facilities
Construction-3 (2010-2011) - Training for
construction personnel.
Planning Year(s):
2010 - 2011
Measure:
Sent personnel to seminars or workshops
for additional training.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Training for the development of a
professional construction staff. Baseline:
Obtain increase to travel budget.
Planning - Physical Plant - College
Operations (2010-2011) - Training for
operations and maintenance personnel.
Planning Year(s):
2010 - 2011
03/05/2012 6:46 PM
Action & Follow-Up
0 - No Action Plan Necessary
Actual Completion Date:
03/04/2010
Objective Status:
Not Met
Budget Account Number:
11000-76000-71100
Person(s) Responsible:
Rick Lobato
Actual Completion Date:
03/04/2010
Objective Status:
Not Met
Budget Account Number:
11000-76002-72099
Person(s) Responsible:
Rick Lobato
Results
Task Name:
Construction
Task Description:
Continue with construction support in a
professional manner to the EPCC facilities.
Budget Impact:
Additional/New Funding Required
Projected Cost:
30000.0000
10/10/2011 - No additional funding received. Will
continue to absorb in existing budget.
Progress:
Unsatisfactory
Action Plan Status:
0 - No Action Plan Necessary
Task Name:
Travel and Training
Task Description:
Provide travel and training to the
construction staff.
Budget Impact:
Additional/New Funding Required
Projected Cost:
4988.0000
Measure:
Send personnel to seminars or workshops.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
10/11/2011 - No additional funding received. Will
continue to absorb in existing budget.
Progress:
Unsatisfactory
Action Plan Status:
Generated by TracDat a product of Nuventive.
Page 499 of 717
Objectives
Actual Completion Date:
03/04/2010
Objective Status:
Not Met
Budget Account Number:
11000-76003-72099
Person(s) Responsible:
Rick Lobato
Planning - Physical Plant - VV & ASC
Recycling Program (2010-2011) - Expand
recycling program to all EPCC campuses.
Planning Year(s):
2010 - 2011
Actual Completion Date:
03/04/2010
Objective Status:
Met
Budget Account Number:
11000-76004-71100
Person(s) Responsible:
Rick Lobato
Planning - Physical Plant - Custodial (20102011) - Increase Custodial budget by
$97,131 for paper goods for restrooms to be
provided by GCA. Also need to increase the
base contract amount by 3% for CPI
03/05/2012 6:46 PM
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
0 - No Action Plan Necessary
Training for the development of a
professional operations and maintenance
staff. Baseline: Obtain increase to travel
budget.
Task Name:
Travel and Training
Task Description:
Provide travel and training to the
construction staff.
Budget Impact:
Additional/New Funding Required
Projected Cost:
4800.0000
Measure:
Recycling program expanded to all
campuses.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Become compliance with state mandate that
all Gov't Federal Colleges recycle. Baseline:
Obtain increase to recycling program.
10/11/2011 - Completed recycling program is now
at all campuses. Recycling program will continue
during the year.
Progress:
Satisfactory
Action Plan Status:
0 - No Action Plan Necessary
Task Name:
Expand Recycling Program
Task Description:
Expand Recycling Program to include all
EPCC campuses.
Budget Impact:
Additional/New Funding Required
Projected Cost:
40000.0000
Measure:
Ensure continuance of quality and timely
services.
Data Source for Measure:
Department/Area Report
10/11/2011 - Funding secure.
Progress:
Satisfactory
Action Plan Status:
Generated by TracDat a product of Nuventive.
Page 500 of 717
Objectives
income.
Planning Year(s):
2010 - 2011
Actual Completion Date:
03/04/2010
Objective Status:
Met
Budget Account Number:
11000-76005-71100
Person(s) Responsible:
Rick Lobato
Planning - Physical Plant - Operating
Grounds (2010-2011) - Provide minimum
services and materials to maintain basic
landscaping and maintenance of facilities
DW.
Planning Year(s):
2010 - 2011
Actual Completion Date:
03/04/2010
Objective Status:
Not Met
Budget Account Number:
11000-76007-71100
Person(s) Responsible:
Rick Lobato
Measures & Standards and Baselines /
Strategies
Standard and Baseline:
Provide better services to EPCC personnel.
Baseline: Obtain increase to budget.
Action & Follow-Up
0 - No Action Plan Necessary
Task Name:
Purchase
Task Description:
By allowing GCA to purchase and provide all
paper goods. We hope to achieve a higher
standard of service.
Budget Impact:
Additional/New Funding Required
Projected Cost:
97131.0000
Measure:
Maintaining attractive EPCC landscape at all
campuses and improvement to facilities.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
EPCC landscaping and facilities will be
brought to a minimum standard. Baseline:
Obtain increase to budget.
10/11/2011 - Not accomplished due to current
budget constraints. Hope to obtain funding in the
future.
Progress:
Unsatisfactory
Action Plan Status:
0 - No Action Plan Necessary
Task Name:
Increase Landscaping
Task Description:
Increase landscaping effort at all campuses.
Remove dead materials and replace with
colorful live material. Continue to maintain
facilities in running condition.
Budget Impact:
Additional/New Funding Required
Projected Cost:
100000.0000
Planning - Physical Plant - Automotive Fleet Measure:
Mgmt. (2010-2011) - Hire an Automotive
No Measure.
Fleet Manager.
Data Source for Measure:
03/05/2012 6:46 PM
Results
10/11/2011 - Not accomplished due to budget
constraints and hiring freeze. Absorbed
responsibilities by Physical Plant employees.
Generated by TracDat a product of Nuventive.
Page 501 of 717
Objectives
Planning Year(s):
2010 - 2011
Actual Completion Date:
03/04/2010
Objective Status:
Not Met
Budget Account Number:
11000-76012-61605
Person(s) Responsible:
Rick Lobato
Planning - Physical Plant - Automotive Fleet
Mgmt (2010-2011) - Increase present
budget due to increase of college vehicles.
Planning Year(s):
2010 - 2011
Actual Completion Date:
03/04/2010
Objective Status:
Not Met
Budget Account Number:
11000-76012-71100
Person(s) Responsible:
Rick Lobato
03/05/2012 6:46 PM
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
Progress:
Department/Area Report
Unsatisfactory
Standard and Baseline:
Action Plan Status:
The college requires a manager to provide a 0 - No Action Plan Necessary
comprehensive strategy in the management
of all college vehicles. Baseline: Provide
better service and vehicles to all who are in
need of them through EPCC.
Task Name:
Service and Purchase
Task Description:
Provide a service and purchase strategy for
EPCC in the fleet management of our
vehicles.
Budget Impact:
Additional/New Funding Required
Projected Cost:
35000.0000
Measure:
By the performance of college vehicles.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
On-going process. Baseline: Automotive
department is providing oil changes and tire
changes and continue to maintain all
vehicles to include motorcycles.
10/11/2011 - Not accomplished due to budget
constraints. Will continue to request in the future.
Progress:
Unsatisfactory
Action Plan Status:
0 - No Action Plan Necessary
Task Name:
Increase Budget
Task Description:
By increasing this budget it will not be
necessary to pay invoices using the
Director's nor the Operations budgets.
Budget Impact:
Additional/New Funding Required
Projected Cost:
50000.0000
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Objectives
Measures & Standards and Baselines /
Strategies
Planning - Physical Plant - Vehicle Fleet
Management (2011-12) - Develop an up to
date fleet management program for EPCC.
Planning Year(s):
2011 - 2012
Expected Completion Date:
08/31/2012
Objective Status:
New
Budget Account Number:
13000-76012
Person(s) Responsible:
Rick Lobato
Measure:
Reduction in older vehicles that should be
taken off the road.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Have modern reliable vehicles for EPCC
employees.
Currently there is no plan in place.
Planning - Physical Plant - Work Order
System (2011-12) - Develop a data base for
trouble and repairs calls district wide.
Planning Year(s):
2011 - 2012
Expected Completion Date:
08/31/2012
Objective Status:
New
Budget Account Number:
13000-76000
Person(s) Responsible:
Rick Lobato
Measure:
The ability to track trouble and repairs calls
throughout the district.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Overall reduction in trouble and repair calls.
Quicker response time and feedback from
customers. Existing data is cumbersome
and does not provide data required.
03/05/2012 6:46 PM
Results
Action & Follow-Up
Task Name:
Review Existing Vehicle Inventory
Task Description:
To review existing vehicle inventory and
dispose of unserviceable vehicles. Obtain
GPS system to assist in maintenance and
operations.
Budget Impact:
Additional/New Funding Required
Projected Cost:
90000.0000
Funding Justification:
Provide a fleet management system.
Task Name:
Select Work Order Program and Purchase
Task Description:
Team with IT to select database
management system that will meet the
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Objectives
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
department's requirements to obtain all
information required.
Budget Impact:
Rollover/Maintain Current Funding
Projected Cost:
50000.0000
Planning - Physical Plant - Preventive
Maintenance Plan (2011-12) - Develop a
detail preventive maintenance plan that will
provide history of maintenance to facilities
equipment throughout the district.
Planning Year(s):
2011 - 2012
Expected Completion Date:
08/31/2012
Objective Status:
New
Budget Account Number:
13000-76000
Person(s) Responsible:
Rick Lobato
Measure:
Reduction in trouble calls throughout the
district.
Planning - Physical Plant - Ft. Bliss Campus
Design (2011-12) - Design and construct
new campus at Ft Bliss.
Planning Year(s):
2011 - 2012
Expected Completion Date:
08/31/2013
Measure:
Development of architectural design and
specifications.
Data Source for Measure:
Committee Recommendation
Standard and Baseline:
Complete design documents. Awaiting land
03/05/2012 6:46 PM
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Switch from the reactive maintenance to
preventive maintenance. Currently Physical
Plant works on reactive maintenance
philosophy.
Task Name:
Develop and Implement Preventive
Maintenance Plan
Task Description:
Perform equipment inventory, develop
written maintenance plan for all equipment.
Incorporate all information into data base
that will automatically submit work orders
prior to maintenance required.
Budget Impact:
No Funding Needed
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Objectives
Objective Status:
New
Budget Account Number:
91357-M91357
Person(s) Responsible:
Rick Lobato
Planning - Physical Therapist Assistant RG - Adjunct Faculty Development (20092010) - To address difficiencies of adjunct
faculty related to supervising students in the
clinical setting.
Planning Year(s):
2009 - 2010
Expected Completion Date:
01/08/2010
Actual Completion Date:
01/09/2010
Objective Status:
Met
Budget Account Number:
11000-55145
Person(s) Responsible:
Debra Tomacelli-Brock and Charles
Fitzgerald
03/05/2012 6:46 PM
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
11/19/2010 - One course was provided in January
of 2010 to local CI's.
Progress:
Satisfactory
Action Plan Status:
1 - Action Plan Needed
11/19/2010 - ACCE will continue to
assess the needs of local CI's as
part of the West Texas Clincial
Educatoin Consortium, with an
annual report back to the PTA
program director each long
semster..
11/03/2010 - 8 local clinical instructors were
trained
Progress:
Satisfactory
Action Plan Status:
0 - No Action Plan Necessary
11/03/2010 - none
lease.
Task Name:
Hiring of Architect
Task Description:
Director and Construction Engineer will
spend 50% of their time in the development
and construction phase until the campus is
completed.
Budget Impact:
No Funding Needed
Measure:
One seminar will be developed, to address
the faculty development needs of adjunct
faculty per CAPTE 4.1.12.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
100%; CAPTE 1.3.3.2 and 4.1.12. Baseline:
Zero.
Task Name:
Assess CCU needs of adjunct faculty related
to clinical education
Task Description:
Design an assessment tool, deseminate,
collect and begin planning.
Budget Impact:
No Funding Needed
Task Name:
Design and deliver a 1-2 hour course
Task Description:
Design and deliver a 1-2 hour course (
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Objectives
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
equivalent to .01 or .02 CEU's) on topics
designed to address the identified needs for
clinical adjunct faculty, per the PTAP Adjunct
clinical Faculty evaluation tool.
Funding Justification:
There is a $40
state application fee for Continuing
education courses ( now called CCU), per
course.
Budget Impact:
Additional/New Funding Required
Projected Cost:
80.0000
Planning - Physical Therapist Assistant RG - Class Fill Rate (2009-2010) - Class fill
rate will meet program review criteria.
Planning Year(s):
2009 - 2010
Expected Completion Date:
08/31/2010
Actual Completion Date:
08/31/2010
Objective Status:
Met
Budget Account Number:
11000-55145
Person(s) Responsible:
Debra Tomacelli-Brock
Measure:
Program Review report generated in the
current year.
Data Source for Measure:
Program Review Data
Standard and Baseline:
75% of available seats are filled by the
Optimal Date, 3 year average. Baseline: D:
49%, R: 49%.
Planning - Physical Therapist Assistant RG - Student Retention (2009-2010) Graduate at least 80% of students accepted
into the PTA program each year.
Measure:
Admissions Report.
Data Source for Measure:
Program Review Data
03/05/2012 6:46 PM
11/19/2010 - Met
Progress:
Satisfactory
Action Plan Status:
0 - No Action Plan Necessary
Task Name:
Check Fill Rates
Task Description:
Check fill rates at beginning of each
semester, to determine if any of the courses
are not accurately reflected on the fill rate
report.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
11/19/2010 - Met
Progress:
Satisfactory
Action Plan Status:
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Objectives
Planning Year(s):
2009 - 2010
Expected Completion Date:
08/31/2010
Actual Completion Date:
08/31/2010
Objective Status:
Met
Budget Account Number:
11000-55145
Person(s) Responsible:
Debra Tomacelli-Brock
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
0 - No Action Plan Necessary
Standard and Baseline:
At least 15 in the previous 3 years.
Baseline: 19.
Measure:
Enrollment in Fall semester, first year
courses.
Data Source for Measure:
Enrollment Data
Standard and Baseline:
At least 15 in the previous 3 years.
Baseline: 19.
Measure:
Area Plans.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
At least 15 in the previous 3 years.
Baseline: 19.
Measure:
Graduation report.
Data Source for Measure:
Program Review Data
Standard and Baseline:
At least 15 in the previous 3 years.
Baseline: 19.
Measure:
Licensure performance report.
Data Source for Measure:
Program Review Data
Standard and Baseline:
At least 15 in the previous 3 years.
Baseline: 19.
Task Name:
Review Criteria
Task Description:
Review admitting criteria to determine if
there are indicators which are linked to
academic failure within the program.
03/05/2012 6:46 PM
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Objectives
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Planning - Physical Therapist Assistant RG - Program Enrollment (2009-2010) Program enrollment is level, or increasing,
but does not decrease by 5%.
Planning Year(s):
2009 - 2010
Expected Completion Date:
08/31/2010
Actual Completion Date:
08/31/2010
Objective Status:
Met
Budget Account Number:
11000-55145
Person(s) Responsible:
Debra Tomacelli-Brock
03/05/2012 6:46 PM
Measure:
Admission report.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Based on the benchmark year (1st year of
the previous 3 years).
A minimum of 3 full time faculty. Baseline:
D: 104%, R: 104%.
Measure:
Area Plans.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Based on the benchmark year ( 1st year of
the previous 3 years).
A minimum of 3 full time faculty. Baseline:
D: 104%, R: 104%.
Measure:
Total seat filled over total seats available.
Data Source for Measure:
Enrollment Data
Standard and Baseline:
Based on the benchmark year (1st year of
the previous 3 years).
A minimum of 3 full time faculty. Baseline:
D: 104%, R: 104%.
Measure:
Applicant pool will increase.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Application pool will increase by 5%.
Baseline: Applicant pool has been between
11/19/2010 - Met
Progress:
Satisfactory
Action Plan Status:
0 - No Action Plan Necessary
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Objectives
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
11/19/2010 - Several items left over from the
previous years wish list were received, but not a
new ultrasound e-stim combo unit.
Progress:
Unsatisfactory
Action Plan Status:
1 - Action Plan Needed
11/19/2010 - Submit quotes for
ultrasound combination units for
consideration for the 2010 budget
cycle.
16 and 20.
Task Name:
Conduct a Presentation
Task Description:
Full-time faculty will conduct a presentation
to all PTAH 1409 students about the
admissions requirements and rigor of the
program.
Budget Impact:
Additional/New Funding Required
Projected Cost:
20000.0000
Task Name:
Full-Time Faculty Member
Task Description:
Request 4th full-time faculty member.
Budget Impact:
Additional/New Funding Required
Projected Cost:
20000.0000
Task Name:
New Student Orientation
Task Description:
Faculty will resurrect the face to face new
student orientation as part of the preadmission program requirements.
Budget Impact:
Additional/New Funding Required
Projected Cost:
20000.0000
Planning - Physical Therapist Assistant RG - Program Equipment (2009-2010) There is sufficient equipment for students to
learn.
Planning Year(s):
2009 - 2010
Expected Completion Date:
08/31/2010
03/05/2012 6:46 PM
Measure:
Electrotherapy equipment is ratio of 1
equipment to 2 students/class.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Equipment will be replaced every 5 years.
Baseline: Large rehab equipment is
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Objectives
Actual Completion Date:
08/31/2010
Objective Status:
Met
Budget Account Number:
11000-55145
Person(s) Responsible:
Debra Tomacelli-Brock
Measures & Standards and Baselines /
Strategies
currently at a ratio of 1 to 16 students. Two
of the Ultrasound/E-stim combo units is
greater than 5 years old.
Results
Action & Follow-Up
Related Documents:
expense and purchases tracking 092010.xls
Measure:
Small rehab equipment is a ratio of 1
equipment to 2 students/class.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Equipment will be replaced every 5 years.
Baseline: Total gym is greater than 5 years
old. All of the small electrotherapy equipment
is greater than 5 years old (TENS).
Measure:
Large rehab equiment (High/low electric
mats, treadmills, eccentric/concentric
exercise equiment, total gym, bicycle
ergometers) is a ratio of 1 equipment to 8
students/class.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Equipment will be replaced every 5 years.
Baseline: One of the hot pack machines is
greater than 5 years old.
High-low mat is greater than 5 years old.
Two of the traction machines and their tables
are greater than 15 years old.
Stair climber is obsolete.
There is no biofeedback machine.
Task Name:
Funding and Bids
Task Description:
Obtain funding and bids for replacements
new purchases of large and small
equipment.
Budget Impact:
03/05/2012 6:46 PM
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Objectives
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
11/12/2010 - One of the classrooms ( H 150) was
to become a Smartroom, but then got pulled off
the list.
Progress:
Unsatisfactory
Action Plan Status:
1 - Action Plan Needed
11/12/2010 - Submit request to
Instructional Technology for digital
overhead projector.
Additional/New Funding Required
Projected Cost:
20000.0000
Planning - Physical Therapist Assistant RG - Instructional Technology (2010-2011) Program will have current instructional
technology for faculty and classroom use.
Planning Year(s):
2010 - 2011
Expected Completion Date:
08/31/2010
Actual Completion Date:
09/01/2011
Objective Status:
Met
Budget Account Number:
11000-55145
Person(s) Responsible:
Debra Tomacelli-Brock
Measure:
Program laptop is replaced and upgraded.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Technology equipment is replaced every 3
years. Baseline: Program has one lap top
used for instruction, which is shared by
several faculty.
Measure:
Laptop Projector is replaced.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Technology equipment is replaced every 3
years. Baseline: Laptop projector is older
than 5 years.
Measure:
Overhead projector is replaced.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Technology equipment is replaced every 3
years. Baseline: Two classroom overheads
are older than 5 years.
11/12/2010 - Submit request to
Instructional Technology Committee
to upgrade H 150 and H 157 to
Smart rooms.
Task Name:
New Laptop
Task Description:
Obtain new laptop projector.
Budget Impact:
Additional/New Funding Required
03/05/2012 6:46 PM
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Objectives
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
11/19/2010 - While faculty submitted requests for
funding for one state and one national level
meeting, only the program director was funded for
both, while the ACCE was funded for a state level
conference and the thrida faculty was funded for
either.
Progress:
Unsatisfactory
Action Plan Status:
1 - Action Plan Needed
Related Documents:
Faculty travel log 2009 2010.xlsx
11/19/2010 - Submit requests for
travel for one state and one national
level conference for each full time
faculty member for the next budeget
year ( 2010-2011).
Task Name:
New Laptop
Task Description:
Obtain a new laptop, with internet capability.
Budget Impact:
Additional/New Funding Required
Projected Cost:
4000.0000
Task Name:
Overhead Units
Task Description:
Obtain 2 new digital overhead units.
Budget Impact:
Additional/New Funding Required
Planning - Physical Therapist Assistant RG - Core Faculty Travel and Credentials
(2009-2010) - Core faculty will have
sufficient funding to attend essential faculty
related and instructional content related
courses.
Planning Year(s):
2009 - 2010
Expected Completion Date:
08/31/2010
Actual Completion Date:
08/31/2010
Objective Status:
Met
Budget Account Number:
11000-55145
Person(s) Responsible:
Debra Tomacelli-Brock
Measure:
Each full time fauculty member will attend
the Annual TPTA and Texas Alliance of PTA
eductors conference each October. Each
full time faculty member will attend the
Texas Faculty Summit/Texas Allaince of
PTA educators Spring meeting (usually
April). Each full time faculty member will
attend one additional conference directly
related to their instructional teaching
content.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Accreditation standards 1.3.3 requires that
faculty remain current in their teaching area.
Baseline: Each full time faculty member
attended two conferences in 2008-2009.
Task Name:
Submit Requests for Funding
Task Description:
Each FT faculty member will submit requests
for funding of travel when costs become
available. Each FT faculty member will
03/05/2012 6:46 PM
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Objectives
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
report back, at the next faculty meeting, the
information gained at the conference, and
share handouts etc.
Budget Impact:
Additional/New Funding Required
Projected Cost:
6000.0000
Planning - Physical Therapist Assistant RG - Clinical Site Development and
Retention (2009-2010) - The program will
recruit additional sites in rural areas for the
long affiliations, and monitor current sites.
Planning Year(s):
2009 - 2010
Actual Completion Date:
04/16/2009
Objective Status:
Not Met
Budget Account Number:
11000-55145
Person(s) Responsible:
Debra Tomacelli-Brock
Planning - Physical Therapist Assistant RG - Program Expansion (2009-2010) 03/05/2012 6:46 PM
Measure:
New active contracts for urban and rural
clinics in either New Mexico or Texas.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
No reduction in active clinical contracts.
Increase 10% of active and current clinical
sites. Baseline: Add two new clinical
contracts. There are 9 current active sites.
Task Name:
Contact Rural Sites
Task Description:
Charles will contact rural sites to determine
interest e.g. Carlsbad, Fort Hancock,
Roswell.
Budget Impact:
Additional/New Funding Required
Projected Cost:
2500.0000
Task Name:
New Urban Sites
Task Description:
Charles will seek new urban sites in home
health, pediatrics, nursing homes, out patient
clinics.
Budget Impact:
Additional/New Funding Required
Measure:
Faculty will meet and generate ideas and
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Objectives
Explore new ways of delivering curriculum.
Planning Year(s):
2009 - 2010
Expected Completion Date:
12/15/2010
Actual Completion Date:
12/15/2010
Objective Status:
Met
Budget Account Number:
11000-55145
Person(s) Responsible:
Debra Tomacelli-Brock
Planning - Physical Therapist Assistant RG - Expansion of Falls Risk Clinic (20092010) - Increase community services.
Planning Year(s):
2009 - 2010
Expected Completion Date:
05/07/2011
Actual Completion Date:
06/30/2011
Objective Status:
In Progress
Budget Account Number:
11000-55145
Person(s) Responsible:
Debra Tomacelli-Brock
03/05/2012 6:46 PM
Measures & Standards and Baselines /
Strategies
feasibility.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
By end of Spring 2010 semster.
Results
Action & Follow-Up
Task Name:
On line course development
Task Description:
Identify PTHA courses that are suitable to
become hybrid or totally on line courses.
Funding Justification:
On line course development is not a simple
cut and paste. The course needs to be
redesigned. Faculty need release time to
become trained in teaching on line, and to
learn Respondus software to secure online
examiniation.
Budget Impact:
Additional/New Funding Required
Projected Cost:
1000.0000
Measure:
Increase the number of participants .
Data Source for Measure:
Department/Area Report
Standard and Baseline:
5% change - Current Operation is the Spring
semester.
Baseline: 8 participants that have been
consistent in attendance operating one
semester (Fall) for 2008 due to degree plan
change.
Measure:
Increase the number of men.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Two men participate in the Falls Risk Clinic (
TT and EG)
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Objectives
Measures & Standards and Baselines /
Results
Strategies
Measure:
Increase the variety of impairments seen in
the clinic.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
5% change-operation 2 long semesters.
Baseline: 8 participants that have been
consistent in attendance operating one
semester (Fall) for 2008 due to degree plan
change.
Measure:
Increase the number of semesters the clinic
is open.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
5% change-operation 2 long semesters.
Baseline: 8 participants that have been
consistent in attendance operating one
semester (Fall) for 2008 due to degree plan
change.
Action & Follow-Up
Task Name:
Begin Collaboration
Task Description:
Begin collaboration with Mary Yañez.
Budget Impact:
Additional/New Funding Required
Task Name:
Health Fairs
Task Description:
Participate in more health fairs in 2009-2010.
Budget Impact:
Additional/New Funding Required
Task Name:
Hire Part-time Clerk
Task Description:
Hire a part-time clerk to assist with
marketing, file management, data entry, lab
03/05/2012 6:46 PM
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Objectives
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
inventory and hospitality.
Budget Impact:
Additional/New Funding Required
Task Name:
Hire Part-Timers
Task Description:
Hire additional PT help with evaluations and
supervision of PTA's.
Budget Impact:
Additional/New Funding Required
Projected Cost:
10000.0000
Planning - Physical Therapist Assistant RG - Program Marketing (2009-2010) Increase program marketing activities.
Planning Year(s):
2009 - 2010
Expected Completion Date:
08/31/2010
Actual Completion Date:
08/31/2010
Objective Status:
Not Met
Budget Account Number:
11000-55145
Person(s) Responsible:
Debra Tomacelli-Brock
03/05/2012 6:46 PM
Measure:
Applicant pool will increase.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Application pool will increase by 5%.
Baseline: Qualified Applicant pool has been
between 12 and 16.
Task Name:
Enhance PTA web site
Task Description:
Add a strategies link to the web site, to help
students better understand the procedure for
ensuring successful ranking into the PTA
program.
Budget Impact:
No Funding Needed
Task Name:
Faculty Participation
Task Description:
Increase faculty participation in school
career fairs.
Budget Impact:
Additional/New Funding Required
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Objectives
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
11/12/2010 - The 2009-2010 adopted budget (
Budget From 1 2010 budget report), shows an
allocation of $9.452, and an actual expence of
$10,113.76.
Progress:
Unsatisfactory
Action Plan Status:
1 - Action Plan Needed
11/12/2010 - Request an increase
for the 2010-2011 budget due to the
increased cost of paper and ink
cartridge supplies for program
copiers; cost of duplication, and cost
of program marketing supplies.
11/12/2010 - The 2009-2010 adopted budget was
$9,452, however the actual expended Supplies
pool budget was $10,113.76
Progress:
Unsatisfactory
Action Plan Status:
1 - Action Plan Needed
11/12/2010 - Request and increase
in the 2010-2011 budget due to
raising costs of copy supplies for
updated office technology,
duplication, equiment maintainence
aggreements.
Task Name:
Give Aways
Task Description:
Purchase "give aways" for high school and
middle school tours. Purchase "give aways"
for health fairs and falls risk, clinic recruiting
activities.
Budget Impact:
Additional/New Funding Required
Projected Cost:
6000.0000
Task Name:
Marketing Brochures
Task Description:
Develop marketing brochures.
Budget Impact:
Additional/New Funding Required
Planning - Physical Therapist Assistant RG - Office and Instructional Supplies
(2009-2010) - Program will have an
increased budget of 30% for expenses
related to office and instructional supplies;
equipment maintanence and repair
contracts, Falls Risk Clinic hospitality,
postage and printing cost.
Planning Year(s):
2009 - 2010
Expected Completion Date:
08/31/2010
Actual Completion Date:
08/31/2010
Objective Status:
Not Met
Budget Account Number:
11000-55145
Person(s) Responsible:
Debra Tomacelli-Brock
03/05/2012 6:46 PM
Measure:
Purchase small instructional and office
supplies that have not been purchased in
the past few years.
Budget increases to $12220.00 for 7000 line
items
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Increase of 30%. Baseline: $9400.00 (2008
budget).
Task Name:
Budget Request
Task Description:
Budget and banner requests.
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Objectives
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
Budget Impact:
Additional/New Funding Required
Projected Cost:
2820.0000
Planning - Physical Therapist Assistant RG - Physical Expansion of Program Space
(2009-2010) - Program will acquire
additional permanent lab space.
Planning Year(s):
2009 - 2010
Expected Completion Date:
11/22/2010
Actual Completion Date:
12/10/2010
Objective Status:
In Progress
Budget Account Number:
11000-55145
Person(s) Responsible:
Debra Tomacelli-Brock
Measure:
A classroom/lab space will be acquired
which can be used for instruction and the
permanent housing of large PT equipment.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Faculty must have adequate space to teach (
CAPTE 2.7). 200% increase in lab space.
Meet college safety criteria for students and
faculty and community participants.
Baseline: Program has to offer 2 sections of
lab for every course which has a lab, due to
small physical spaces. Occupancy
limitatons of 12 students in current lab
spaces.
11/19/2010 - While H157 has been used as a lab
and classroom, it has not become a dedicated
classroom/lab for the PTA program. It is still
shared with Ultrasound and sometimes Dental.
However, the storage room within the classroom,
has been re-keyed so that PTAP faculty can store
and access PTA equipment for the classroom.
Progress:
Satisfactory
Action Plan Status:
0 - No Action Plan Necessary
Task Name:
Nursing Labs
Task Description:
Occupy H 157, until nursing labs become
available. Expand into H 170 and H 171 for
evening classes.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Planning - Physical Therapist Assistant RG - Student Success (2009-2010) Increase the number of students who
graduate from the program and become
employed.
Planning Year(s):
2009 - 2010
03/05/2012 6:46 PM
Measure:
First time pass rate is greater than 80%.
Data Source for Measure:
Program Review Data
Standard and Baseline:
90% licensure pass rate (THECB). 80% first
time pass rate (CAPTE). Baseline: 3/5 in
11/19/2010 - The first time pass rate for the
graduating classes of 2009 was 91%. 100% are
employed. ( two work in NM, and the rest in El
Paso)
Progress:
Satisfactory
Action Plan Status:
Generated by TracDat a product of Nuventive.
Page 518 of 717
Objectives
Expected Completion Date:
12/11/2009
Actual Completion Date:
11/15/2010
Objective Status:
Met
Budget Account Number:
11000-55145
Person(s) Responsible:
Debra Tomacelli-Brock
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
0 - No Action Plan Necessary
2006 first time (60%). 6/8 in 2007 first time
pass (75%). 14/15 students in 2008, first
time pass (93%).
11/19/2010 - The first time pass rate for the two
graduating classes in 2009 was 91%. 100% are
employed ( two in New Mexico, the rest in El
Paso.)
Progress:
Satisfactory
Action Plan Status:
0 - No Action Plan Necessary
11/19/2010 - The first time pass rate for the May
2009 class and Dec 2009 classes combined is
21/23 or 91%.
Progress:
Satisfactory
Action Plan Status:
0 - No Action Plan Necessary
Related Documents:
enhanced report 2008-2010 report
1.xls
Task Name:
Hire a Faculty Member
Task Description:
Hire an additional (4th FT faculty member).
Budget Impact:
Additional/New Funding Required
Task Name:
Licensure Practice Exam
Task Description:
Student pass through account for FSBPT
PEAT licensure practice exam.
Budget Impact:
Additional/New Funding Required
Task Name:
Licensure Review Course
Task Description:
Offer licensure review course at EPCC in
Fall 2010.
Budget Impact:
03/05/2012 6:46 PM
Generated by TracDat a product of Nuventive.
Page 519 of 717
Objectives
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
Additional/New Funding Required
Projected Cost:
1000.0000
Task Name:
Mentoring for Students
Task Description:
Offer mentoring for students (based on
faculty availability).
Budget Impact:
Additional/New Funding Required
Task Name:
Recruit Students
Task Description:
Recruit students from Health Magnets and
middle schools.
Budget Impact:
Additional/New Funding Required
Task Name:
Review Admission Requirements
Task Description:
Review specialized admission requirments.
Budget Impact:
Additional/New Funding Required
Planning - Physical Therapist Assistant RG - Online Course Development (20102011) - Identify and develop at least one
course that can be offered as an online
course (hybrid or fully online).
Planning Year(s):
2010 - 2011
Actual Completion Date:
03/10/2010
Objective Status:
New
Budget Account Number:
11000-55145
Person(s) Responsible:
03/05/2012 6:46 PM
Measure:
When the course is identified, and the
course is developed.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
List this course in the college catalog by
Spring 2011. Baseline: No on-line courses
are currently offered.
Task Name:
Identify Course
Task Description:
Identify the course.
Budget Impact:
Generated by TracDat a product of Nuventive.
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Objectives
Debra Tomacelli-Brock
Planning - Physical Therapist Assistant RG - Expansion of Fall Risk Clinic (20102011) - Hire a part-time physical therapist to
supervise the Falls Risk Clinic, during both
long semesters.
Planning Year(s):
2010 - 2011
Actual Completion Date:
03/10/2010
Objective Status:
In Progress
Budget Account Number:
11000-55145
Person(s) Responsible:
Debra Tomacelli-Brock
03/05/2012 6:46 PM
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
10/05/2011 - The college did not fund new hires
this academic year. And there were no qualified
interested persons to meet this objective.
Progress:
Unsatisfactory
Action Plan Status:
1 - Action Plan Needed
10/05/2011 - Continue to advertise
for a physical therapst to work part
time in PTHA 1166.
No Funding Needed
Projected Cost:
0.0000
Task Name:
On-line Version
Task Description:
Develop the on-line version.
Budget Impact:
No Funding Needed
Task Name:
Online Teaching
Task Description:
Get a faculty member trained in online
teaching.
Budget Impact:
No Funding Needed
Measure:
The program finds and hires a qualified PT.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Hire a PT (in addition to the program
director) to supervise the Falls Risk Clinic.
Baseline: The Program Coordinator is
currently the only qualified PT supervising
the Falls Risk Clinic.
Measure:
Offer the Falls Risk Clinic during the Fall
semester.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Hire a PT (in addition to the program
director) to supervise the Falls Risk Clinic.
Baseline: The Falls Risk Clinic is not offered
in the Fall.
Generated by TracDat a product of Nuventive.
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Objectives
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
Task Name:
PT Faculty Member
Task Description:
Hire as a part-time faculty member.
Budget Impact:
Additional/New Funding Required
Task Name:
Qualified Applicant
Task Description:
Identify a qualified applicant.
Budget Impact:
Additional/New Funding Required
Projected Cost:
4000.0000
Planning - Physical Therapist Assistant RG - CEU's for Graduates who Have
Passed the Licensing Exam (2010-2011) Offer CEU to graduates who have not
passed the licensing exam.
Planning Year(s):
2010 - 2011
Actual Completion Date:
03/10/2010
Objective Status:
Met
Budget Account Number:
11000-55145
Person(s) Responsible:
Debra Tomacelli-Brock
03/05/2012 6:46 PM
Measure:
The program faculty identify the knowledge
unique to new graduates that was not taught
to previous graduates.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Develop and offer a 6 to 9 CEU course to
graduates who have not passed the
licensing exam. Baseline: Graduates can
only audit currently offered program courses
if there is space available.
Measure:
The program faculty identify a faculty
member who wants to develop the course.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Develop and offer a 6 to 9 CEU course to
graduates who have not passed the
licensing exam. Baseline: Graduates can
only audit currently offered program courses
if there is space available.
10/05/2011 - Since 2010, two students have
enrolled in CEU courses offed by the program to
help them pass the licensing exam.
Progress:
Satisfactory
Action Plan Status:
0 - No Action Plan Necessary
Generated by TracDat a product of Nuventive.
Page 522 of 717
Objectives
Measures & Standards and Baselines /
Results
Strategies
Measure:
The course is developed and approved by
TPTA.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Develop and offer a 6 to 9 CEU course to
graduates who have not passed the
licensing exam. Baseline: Graduates can
only audit currently offered program courses
if there is space available.
Measure:
Graduates enroll in the course.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Develop and offer a 6 to 9 CEU course to
graduates who have not passed the
licensing exam. Baseline: Graduates can
only audit currently offered program courses
if there is space available.
Action & Follow-Up
Task Name:
Develop Course
Task Description:
Develop the course.
Budget Impact:
No Funding Needed
Task Name:
Develop the Course
Task Description:
Identify a faculty member who wants to
develop the course.
Budget Impact:
No Funding Needed
Task Name:
New Graduates
Task Description:
Identify the knowledge unique to new
graduates that was not taught to previous
03/05/2012 6:46 PM
Generated by TracDat a product of Nuventive.
Page 523 of 717
Objectives
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
graduates.
Budget Impact:
No Funding Needed
Task Name:
Survey Areas of Content Need
Task Description:
Survey them for areas of content need.
Budget Impact:
No Funding Needed
Task Name:
Survey Graduates
Task Description:
Survey graduates who have not passed the
exam to determine need.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Planning - Physical Therapist Assistant RG - Partnership with DACC (2010-2011) To help DACC establish a PTA program
and service the rural community of NM, by
using the resources of EPCC's distance
learning program to offer courses to DACC
students until they can find qualified faculty.
Planning Year(s):
2010 - 2011
Actual Completion Date:
03/10/2010
Objective Status:
New
Budget Account Number:
11000-55145
Person(s) Responsible:
Debra Tomacelli-Brock
03/05/2012 6:46 PM
Measure:
The Presidents of both DACC and EPCC
like the idea and agree to pursue the
concept.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Offer the PTHA 1409 course online.
Baseline: I have talked with the president of
DACC, and the interim Dean of HO at DACC
and they are interested in this concept.
Measure:
Find NM licensed faculty to run the labs at
DACC.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Find NM PT/PTA faculty that are interested
in becoming faculty. Baseline: I have talked
with the president of DACC, and the interim
Generated by TracDat a product of Nuventive.
Page 524 of 717
Objectives
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
Dean of HO at DACC and they are
interested in this concept.
Measure:
Enrollment at EPCC/DACC increase in the
PTA courses.
Data Source for Measure:
Enrollment Data
Standard and Baseline:
No Standard. Baseline: I have talked with
the president of DACC, and the interim Dean
of HO at DACC and they are interested in
this concept.
Task Name:
Advertise
Task Description:
Advertise to graduates currently working in
NM.
Budget Impact:
No Funding Needed
Task Name:
Advertise to APTA
Task Description:
Advertise to APTA members in NM.
Budget Impact:
No Funding Needed
Task Name:
Contact APTA
Task Description:
Contact APTA to determine if and how a
PTA education program can cross state
lines.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Task Name:
Develop PTHA
Task Description:
Develop the PTHA 1409 course online.
03/05/2012 6:46 PM
Generated by TracDat a product of Nuventive.
Page 525 of 717
Objectives
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
Budget Impact:
No Funding Needed
Planning - Physical Therapist Assistant RG - Faculty Leadership in Education
(2010-2011) - Faculty will demonstrate
leadership in education.
Planning Year(s):
2010 - 2011
Actual Completion Date:
03/10/2010
Objective Status:
Met
Budget Account Number:
11000-55145
Person(s) Responsible:
Debra Tomacelli-Brock
Planning - Physical Therapist Assistant RG - Faculty Professional Development
(2010-2011) - Full-time program faculty will
be fully funded to attend state and national
conferences that support the coordinator
and teaching responsibilities of the faculty.
03/05/2012 6:46 PM
Measure:
Faculty develop online courses to help the
non-traditional student enroll in this PTA
program.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Offer the PTHA 1409 course online. Offer
the professional issues course online.
Baseline: No PTHA online courses are
offered at EPCC.
10/05/2011 - Both the PTHA 1409 and the PTHA
2239 ( Prof Issues) course was offered as hybrid
online courses.
Progress:
Satisfactory
Action Plan Status:
1 - Action Plan Needed
Task Name:
Develop Courses Online
Task Description:
Develop the PTHA 1409 and PTHA 2239
courses online.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Task Name:
On-line Teaching
Task Description:
Get Fitzgerald, Biernacki, and D TomacelliBrock trained in on-line teaching.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Measure:
Funding will increase for the program so that
the faculty can plan ahead for their
leadership activities at the state and national
level.
Data Source for Measure:
10/05/2011 - Only two of the three faculty were
funded for state level travel for continuing
education related to teaching in their speciality
area. One of the faculty traveled as an advisory for
the club trip to the TPTA conference, and was
funded by the student club.
Generated by TracDat a product of Nuventive.
10/05/2011 - Submit requests for
travel to state and national
conferences that are related to the
teaching area.
Page 526 of 717
Objectives
Planning Year(s):
2010 - 2011
Actual Completion Date:
03/10/2010
Objective Status:
In Progress
Budget Account Number:
11000-55145
Person(s) Responsible:
Debra Tomacelli-Brock
Planning - Physical Therapist Assistant RG - Expansion of Program Lab and
Lecture Space (2010-2011) - To acquire
larger dedicated lab/lecture space. Convert
H 157 and H 150 into Smart classrooms.
Planning Year(s):
2010 - 2011
Actual Completion Date:
03/10/2010
Objective Status:
In Progress
Budget Account Number:
11000-55145
Person(s) Responsible:
Debra Tomacelli-Brock
03/05/2012 6:46 PM
Measures & Standards and Baselines /
Strategies
Department/Area Report
Standard and Baseline:
Each faculty will receive approval for funding
for one large national and two smaller (state
level) conference. Baseline: Full time
faculty are funded for one state level trip.
Results
Action & Follow-Up
Progress:
Unsatisfactory
Action Plan Status:
1 - Action Plan Needed
Task Name:
Planned Travel
Task Description:
Submission for planned travel at the
beginning of the FY.
Budget Impact:
Additional/New Funding Required
Projected Cost:
10000.0000
Measure:
Program will be able to permanently move
modality equipment into H 157, and convert
H150 into a regular classroom. H 150 no
longer has plinths in the room, that students
use as desks (and are getting ruined
because of this).
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Permanently move modality equipment into
H 157, and convert H 150 into a regular
classroom. Convert H 157 and H 150 into
Smart classrooms. Baseline: H 157 is used
by our program 7-6 p.m. daily, and some
evenings (except for Tuesday and Thursday
mornings 6-8 a.m., when Ultrasound uses
the room. H 150 is also used, doubling as a
classroom. Still have to order media carts,
even though we use them mostly throughout
the day.
09/01/2011 - While the program continues to use
H 157, and has moved treatment tables into the
classroom, we have not been able to move
modality equipment into H 157 due to security
issues related to sharing the classroom.
Progress:
Unsatisfactory
Action Plan Status:
1 - Action Plan Needed
Generated by TracDat a product of Nuventive.
10/05/2011 - Continue to request
dedicated lab and classroom space
for H 157 through scheduling and
SRF's.
Page 527 of 717
Objectives
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
10/05/2011 - The 2010-2011 budget for
instructional supplies increase by only $1500
Progress:
Unsatisfactory
Action Plan Status:
1 - Action Plan Needed
10/05/2011 - The 2010-2011 budget for supplies
increased by only $1500.
Progress:
Unsatisfactory
Action Plan Status:
1 - Action Plan Needed
10/05/2011 - Submit budget request
for an increase of $3000 for
instructional supplies
Task Name:
Scheduling and Holding Class
Task Description:
Continue scheduling and holding class in
H157. Move larger equipment (like traction
units, and electrotherapy equipment) into this
room. Install drying racks, and wall mounted
shelving. Have Dr. Mitchell, put H 157 and H
150 onto the Smart room requisition list.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Planning - Physical Therapist Assistant RG - Instructional Supplies Budget Increase
(2010-2011) - Increase the program budget
for instructional supplies.
Planning Year(s):
2010 - 2011
Actual Completion Date:
03/10/2010
Objective Status:
In Progress
Budget Account Number:
11000-55145
Person(s) Responsible:
Debra Tomacelli-Brock
Planning - Physical Therapist Assistant RG - Instructional Supplies Budget
Increase- 2 (2010-2011) - Seek additional
03/05/2012 6:46 PM
Measure:
Budget for instructional supplies is increased
by 40% of 2009-2010 baseline.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Additional $4000. Baseline: $9000.
10/05/2011 - Request an additional
$3000 for 2011-2012 budget
Task Name:
Increase Budget
Task Description:
Submitting this request for increase to my
budget.
Budget Impact:
Additional/New Funding Required
Projected Cost:
4000.0000
Measure:
Purchase additional circuit training
10/05/2011 - The Gait Rite mat was funded by the
IT committee in Spring 2010, and received in the
Generated by TracDat a product of Nuventive.
Page 528 of 717
Objectives
Carl Perkins funding for capital equipment.
Planning Year(s):
2010 - 2011
Actual Completion Date:
03/10/2010
Objective Status:
In Progress
Budget Account Number:
11000-55145
Person(s) Responsible:
Debra Tomacelli- Brock
Planning - Physical Therapist Assistant RG - Expand Course Offerings through
Distance Education Students (2010-2011) Offer 3 PTHA courses online through
distance education.
Planning Year(s):
2010 - 2011
Actual Completion Date:
08/31/2011
Objective Status:
In Progress
Budget Account Number:
11000-55145
Person(s) Responsible:
Debra Tomacelli-Brock
03/05/2012 6:46 PM
Measures & Standards and Baselines /
Strategies
equipment, and GaitRite Mat.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Carl Perkins funding approval for circuit
training equipment, and Gaitrite mat.
Baseline: We don't have any circuit training
equipment, or equipment to quantify the
assessment of gait parameters.
Results
Action & Follow-Up
summer 2010. It has been used by students, in
10/05/2011 - Submit request for
PTHA 1166, to document improved gait patterns in funding for circuit training
patients.
equipment.
Progress:
Satisfactory
Action Plan Status:
1 - Action Plan Needed
Task Name:
Instructional Materials and Equipment
Task Description:
Submitting requests for instructional
materials and equipment that is over $1000.
Budget Impact:
Additional/New Funding Required
Measure:
Faculty are trained and prepared to offer
distance education. Faculty, at remote
facilities are identified and credentialed to
teach in our program.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Offer PTHA 1409 (Intro), PTHA 1321
(Pathology), PTHA 2239 (Professional
Issues) through distant education. Baseline:
No courses are currently offered online.
10/05/2011 - Two faculty are currently trained to
offer distance education. The PTHA 1409 course
has multiple sections, and is taught by the same
faculty as a hybrid course.
PTHA 2239, and 1491 are taught by a different
faculty, and these courses are taught in a limited
hybrid format. PTHA 1321 ( Path) has not yet
been converted over to DE.
Progress:
Satisfactory
Action Plan Status:
1 - Action Plan Needed
10/05/2011 - Continue progress to
the development of a Distance
Education format for PTHA 1321 (
Path for PTA's).
Task Name:
Train Faculty
Task Description:
Get faculty trained on BlackBoard and
Wimba.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
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Page 529 of 717
Objectives
Planning - Physical Therapist Assistant RG - Expand Course Offerings through
Distance Education Students-2 (2010-2011)
- Start CAPTE expansion process.
Planning Year(s):
2010 - 2011
Actual Completion Date:
03/10/2010
Objective Status:
Withdrawn
Budget Account Number:
11000-55145
Person(s) Responsible:
Debra Tomacelli-Brock
Measures & Standards and Baselines /
Strategies
Measure:
Begin submission of CAPTE expansion
paperwork.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Offer PTHA 1409 (Intro), PTHA 1321
(Pathology), PTHA 2239 (Professional
Issues) through distant education. Baseline:
No courses are currently offered online.
Results
Action & Follow-Up
10/05/2011 - There has been no movement on this
goal because 1) there are not available faculty to
help with expansion; 2) There has been limited
funds available to train faculty in DE 3) There
have been signficant problems with Blackboard
upgrades that have discouraged faculty from
moving forward with this project at this time.
Progress:
Satisfactory
Action Plan Status:
0 - No Action Plan Necessary
Task Name:
Curriculum Development
Task Description:
Submit request for curriculum development
for 1409, 2239 and 1321 at a minimum,
through Curriculum office.
Budget Impact:
No Funding Needed
Task Name:
Qualified Faculty
Task Description:
Identify qualified faculty in remote areas,
who can run the lab part of the course.
Budget Impact:
No Funding Needed
Planning - Physical Therapist Assistant RG - Program Budget (2011-2012) Increase overall budget by 10% to keep
pace with rising costs of instructional
materials and supplies.
Planning Year(s):
2011 - 2012
Expected Completion Date:
08/31/2011
Objective Status:
03/05/2012 6:46 PM
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Page 530 of 717
Objectives
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
New
Budget Account Number:
11000-55145
Person(s) Responsible:
Deb Tomacelli-Brock
Planning - Physics - NW - Physics - NW,
2010-2011 - Increase the number of physics
courses offered by one each semester.
Planning Year(s):
2010 - 2011
Objective Status:
Met
Budget Account Number:
11000
Person(s) Responsible:
Lisa Juliano
Planning - Physics - NW - Physics - NW,
2011 - 2012 - Establish a physics laboratory
at NW campus.
Planning Year(s):
2011 - 2012
Objective Status:
New
Budget Account Number:
11000
Person(s) Responsible:
Lisa Juliano
Planning - Physics - NW - Physics - NW,
2012-2013 - Continue to add courses and
instructors to the physics program.
Planning Year(s):
2012 - 2013
Objective Status:
New
Budget Account Number:
03/05/2012 6:46 PM
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Page 531 of 717
Objectives
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
11000
Person(s) Responsible:
Lisa Juliano
Planning - Physics - TM - Physics Lab
(2009 - 2010). - Provide TM students with a
properly supplied physics laboratory/lecture
room.
Planning Year(s):
2009 - 2010
Actual Completion Date:
03/06/2009
Objective Status:
New
Budget Account Number:
11000-55351
Person(s) Responsible:
Kathleen Devaney
Measure:
Designate room for Physics use. Purchase
necessary lab equipment and storage.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
A room with tables, storage space, computer
with internet and projector, and a large
blackboard or whiteboard. Purchase
necessary equipment and storage.
Baseline: The engineering physics program
is growing at TM, and anticipates more
students from the Early College High School.
Currently physics is in a different room every
semester - causing problems with repeatedly
moving 3 cabinets full of delicate equipment
and sometimes putting physics in rooms with
inadequate board space for engineering
physics problems. The physics lab needs
more supplies so students can perform more
experiments and increase their engagement
in investigative learning but lack of storage
and the gypsy life of the physics class makes
that very difficult.
Physics is in Room 1544 this semester - this
room meets all the criteria necessary - but
physics is only a guest there and is
scheduled for room 1130 next semester (no
storage, inadequate board space, fragile
equipment physics doesn't use, limited
access for the instructor due to nature of
room).
Task Name:
Physics Room
Task Description:
03/05/2012 6:46 PM
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Page 532 of 717
Objectives
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
Designate room 1544 as the physics room
(sharing with other classes okay, so room
does not need to stand empty when physics
not in session). This option is free. The
room was recently renovated and contains a
large storage cabinet.
Purchase additional physics lab supplies &
prices 2.2 m Dynamics System (Air Track) 1,300
Blackboard Mechanics Set 1,200
Precision Air Table 586
Precision Force Table 650
Precision Inclined Plane 275
Van deGraff Generator 150
Electrostatic Demonstration Kit 180
Variable Capacitor 450
Decade Resistance Box 200
Decade Capacitance Box 160
Oersted's Law Apparatus7 70
Solenoid with Iron core / Power Supply 300
Basic Electrometer 300
DC Power Supply 250
Cathode Ray Tube Apparatu 800
Plus cabinet - total cost for supplies &
cabinet = $7000
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Planning - Physics - VV - Laboratory
Equipment Pasco GLX (2009-2010) Create computer/technology assisted
engineering physics laboratory for
mechanics and electromagnetics using
Pasco GLX datalogger and sensors.
Planning Year(s):
2009 - 2010
03/05/2012 6:46 PM
Measure:
Progression of the plan will be determined
by the number of computer/electronically
assisted labs being taught.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
The laboratory equipment update plan will
Generated by TracDat a product of Nuventive.
Page 533 of 717
Objectives
Measures & Standards and Baselines /
Strategies
Actual Completion Date:
03/03/2009
Objective Status:
Met
Budget Account Number:
11000-55350
Person(s) Responsible:
Bobby Ortega
replace 80% of the laboratories taught with
computer assisted laboratories. Baseline:
We have no computer assisted engineering
physics laboratories being taught currently.
Planning - Physics - VV - Astronomy
Manual (2009-2010) - Develop an in-house
astronomy I and II laboratory manual, that is
appropriate to equipment and student
experience level.
Planning Year(s):
2009 - 2010
Measure:
The plan will be completed when the manual
is complete.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Standardized laboratory experience for all
students across the district. Baseline:
Currently, the laboratory manual is
completely inappropriate for the equipment
and student experience level.
Actual Completion Date:
03/03/2009
Objective Status:
Met
Budget Account Number:
11000-55350
Person(s) Responsible:
Bobby Ortega
03/05/2012 6:46 PM
Results
Action & Follow-Up
Task Name:
Purchasing Equipment
Task Description:
This goal will be accomplished by
purchasing new sensor equipment,
requesting computers and software from the
IT committee, and by using a more
appropriate laboratory manual.
Budget Impact:
Additional/New Funding Required
Projected Cost:
2400.0000
Task Name:
Astronomy Courses
Task Description:
All faculty teaching astronomy courses will
contribute to the manual. Faculty will then
select the labs that most suit the students
and the facilities.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
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Objectives
Planning - Physics - VV - Repair of
Astronomical Observatory (2009-2010) Send th 10 in. Meade telescope back to
Meade for calibration, cleaning and repair.
Due to the age of the telescope finding
parts may become an issue. In which case
the telescope would need to be replaced.
The observatory itself need a new entrance
ramp and weatherizing of the joints and
doors.
Planning Year(s):
2009 - 2010
Actual Completion Date:
03/03/2009
Objective Status:
Met
Budget Account Number:
11000-55350
Person(s) Responsible:
Bobby Ortega
Planning - Physics - VV - Expand
Laboratory (2010-2011) - Expand Physics
student laboratory equipment with one
complete Vernier Technology system.
Planning Year(s):
2010 - 2011
Actual Completion Date:
03/10/2010
03/05/2012 6:46 PM
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
02/03/2012 - Approximately 20% of a complete
Vernier system has been purchased and is in use
in Physics laboratory
Progress:
Satisfactory
Action Plan Status:
1 - Action Plan Needed
02/03/2012 - Continue to purchase
and install equipment as funds
become available.
Measure:
The plan will be completed when the
observatory functions properly.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Have a fully functional 10 in. telescope in an
astronomical observatory. Baseline:
Currently, the largest and best telescope
available to the community college
astronomy faculty and students is minimally
useable. Dust has gotten on the lense and
in the focal worm gear, therefore, the ability
to change the focal setting has been lost.
Ramp into the entrance of the observatory is
falling apart and needs to be repaired or
replaced.
Task Name:
Need to Repair Telescope
Task Description:
The telescope needs to be unmounted,
boxed and shipped to Meade for repair and if
they can no longer repair it, replaced. The
observatory entrance ramp needs to be
rebuilt, and the dome itself weatherized.
Budget Impact:
Additional/New Funding Required
Projected Cost:
5000.0000
Measure:
Students will have expanded laboratory
experience to include state of the art set-up.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
One complete state of the art Vernier
Dynamics system. Baseline: No modern
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Objectives
Objective Status:
In Progress
Budget Account Number:
11000-55350
Person(s) Responsible:
Allison Bruce
Planning - Physics - VV - Repair
Observatory (2010-2011) - Repair of the
Astronomical observatory.
Planning Year(s):
2010 - 2011
Actual Completion Date:
03/10/2010
Objective Status:
In Progress
Budget Account Number:
11000-55350
Person(s) Responsible:
Allison Bruce
Planning - Physics - VV - Internet
Connection (2010-2011) - Internet
connection to Astronomical observatory.
03/05/2012 6:46 PM
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
equipment.
Task Name:
Purchase System
Task Description:
Purchase I complete Vernier Dynamics
system.
Budget Impact:
Additional/New Funding Required
Projected Cost:
1260.0000
Measure:
Door wil work properly, ramp will be
structurally sound, environment will be
clean, and grass will no longer be growing
through observatory floor.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Clean and functional astronomical
observatory. Baseline: The entrance ramp is
unsafe, doom door no longer seals, grass
grows up through the floor boards.
02/03/2012 - Approximately 50% completed. The
ramp into the facility has been replaced and is
safe. The environment is clean. Door repair has
not been completed, may not be repairable.
Progress:
Satisfactory
Action Plan Status:
0 - No Action Plan Necessary
Task Name:
Repairs
Task Description:
Replace ramp, replace/repair the
support/foundation, and contract with a
garage door company to seal dome door.
Budget Impact:
Additional/New Funding Required
Projected Cost:
3000.0000
Measure:
Astronomical observatory will have internet
connection.
Data Source for Measure:
Department/Area Report
02/03/2012 - There is still no internet connection at
the observatory. Installation is prohibitively costly.
Internet is not required often enough to justify the
expense.
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Objectives
Planning Year(s):
2010 - 2011
Actual Completion Date:
03/10/2010
Objective Status:
In Progress
Budget Account Number:
11000-55350
Person(s) Responsible:
Allison Bruce
Planning - Police Department - Use of
Electronic Ticket Devices (2009-2010) - To
improve the effectiveness and efficiency of
issuance of citations for parking enforces
and police officers through the use of
handheld electronic ticket devices.
Planning Year(s):
2009 - 2010
Actual Completion Date:
08/31/2010
Objective Status:
Met
Budget Account Number:
L31001-31001
Person(s) Responsible:
Jose L. Ramirez
03/05/2012 6:46 PM
Measures & Standards and Baselines /
Strategies
Standard and Baseline:
Ability to access internet 100% of the time.
Baseline: No internet connection.
Results
Action & Follow-Up
Progress:
Satisfactory
Action Plan Status:
0 - No Action Plan Necessary
Task Name:
Internet in SSC Building
Task Description:
Install antenna on SSC building, or lay cable,
depending on which IT thinks will be most
cost effective.
Budget Impact:
Additional/New Funding Required
Projected Cost:
2000.0000
Measure:
By the addition of 3 new handheld ticket
devices.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
An additional three units will equate to a 75%
increase over the existing number of units.
Baseline: Currently, only four units are being
utilized at three of the five campuses and
none at the administrative center location.
10/18/2010 - This objective was obtained the ticket
devices were purchased and implemented.
Progress:
Satisfactory
Action Plan Status:
0 - No Action Plan Necessary
Task Name:
Handheld Units
Task Description:
The three handheld units will be purchased
and training will be conducted that will
include all personnel who will be using the
units on a regular basis.
Budget Impact:
Additional/New Funding Required
Projected Cost:
15000.0000
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Objectives
Measures & Standards and Baselines /
Strategies
Planning - Police Department - Integration
of Vehicle Registration Capabilities with
Current Banner System (2009-2012) - To
improve effectiveness and efficiency of
vehicle registration capabilities by obtaining
a system capable of direct integration with
the current campus based banner system.
Planning Year(s):
2009 - 2010
2010 - 2011
2011 - 2012
Expected Completion Date:
08/01/2012
Actual Completion Date:
08/31/2012
Objective Status:
In Progress
Budget Account Number:
L31001-31001
Person(s) Responsible:
Jose L. Ramirez
Measure:
By the use of current standalone paper
system to an integrated electronic system.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Software integration will equate to 100%
change in all areas affected such as the
traffic office and accounts receivable.
Baseline: Currently, there is not a system
integration between the Cardinal Ticket
Tracking System and the District's Banner
System.
Planning - Police Department - Integrate
TicketTrak Interface (2010-2012) - Enable
communication between the current
TicketTrak System and Banner in order to
expedite process of the district wide
registrations.
Planning Year(s):
2010 - 2011
Measure:
By the use of current stand alone paper
system to integrated electronic system.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Software integration will equate to 100%
change in all areas affected such as traffic
office and accounts receivable dept.
03/05/2012 6:46 PM
Results
Action & Follow-Up
10/18/2010 - This objective has not been met. It is 10/27/2011 - Will continue to work
pending an implementation process by EPCC IT
and coordinate this project until
personnel as well as an outside vendor.
completion.
Progress:
Unsatisfactory
Action Plan Status:
1 - Action Plan Needed
Task Name:
New System
Task Description:
The new system will allow on-line vehicle
registration, will facilitate payment of
citations, and provide a customer with a
simple and easy way to navigate through the
vehicle registration process as well as
citation payment through the use of real time
integration of student accounts in the
District's Banner System.
Budget Impact:
Additional/New Funding Required
Projected Cost:
92830.0000
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Objectives
Measures & Standards and Baselines /
Strategies
2011 - 2012
Expected Completion Date:
08/01/2012
Actual Completion Date:
08/31/2012
Objective Status:
In Progress
Budget Account Number:
L31001-31001
Person(s) Responsible:
J.L. Ramirez
Task Name:
New TicketTrak system
Task Description:
The new system will allow direct electronic
communication between TicketTrak and
Banner. This will facilitate vehicle registration
as well as increase effectiveness and
efficiency in citation payments.
Budget Impact:
Additional/New Funding Required
Projected Cost:
26000.0000
Funding Justification:
New software for direct electronic
communication for TicketTrak and Banner.
Planning - Police Department - Surveillance
Monitor (2010-2012) - Implement two new
surveillance monitor positions to assist in
the monitoring of all district wide
surveillance cameras.
Planning Year(s):
2010 - 2011
2011 - 2012
Expected Completion Date:
08/01/2012
Actual Completion Date:
08/31/2012
Objective Status:
In Progress
Budget Account Number:
11000-61001
Person(s) Responsible:
Jose L. Ramirez
Measure:
By the amount of activity observed and
reported to the police units in the field by the
day and evening surveillance monitors.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Two surveillance monitors to work a total of
80 hours per week to accomplish a more
proactive response to interior and exterior
district wide security.
03/05/2012 6:46 PM
Results
Action & Follow-Up
Presently the position of surveillance monitor
does not exist.
Task Name:
Cameras
Task Description:
By having these personnel monitor the
surveillance cameras and observe and
communicate problems to the dispatchers
who in turn will communicate with the PD
officers.
Budget Impact:
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Objectives
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
10/06/2011 - Unable to fill positions due to the
hiring freeze.
Progress:
Unsatisfactory
Action Plan Status:
1 - Action Plan Needed
10/27/2011 - Will develop job
description. Will try and fill the
positions by 1/1/2013.
Additional/New Funding Required
Projected Cost:
36000.0000
Funding Justification:
Hiring surveillance monitors for the
command center.
Task Name:
Monitor cameras
Task Description:
Command center communications.
Budget Impact:
Additional/New Funding Required
Projected Cost:
36000.0000
Funding Justification:
Will serve for district wide command center
communication with PD Officers.
Planning - Police Department - Staff Theory
(2010-2012) - Conduct training for the
Police and Vehicle Registration Department
staff on the theory of completed staff work.
Planning Year(s):
2010 - 2011
2011 - 2012
Expected Completion Date:
08/01/2012
Actual Completion Date:
08/31/2012
Objective Status:
In Progress
Budget Account Number:
11000-61001
03/05/2012 6:46 PM
Measure:
By the completed work product turned in by
all personnel and subsequent rejection rate.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Increase the level of proficiency among all
Police and Vehicle Registration Department
Personnel
Presently no training has been conducted in
this area.
Task Name:
Staff Work
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Objectives
Person(s) Responsible:
J. L. Ramirez
Planning - Police Department - Surveillance
Integration (2011-2012) - Bring full
surveillance integration to the Police
Dispatchers Command Center; this includes
upgrading cameras, alarm and access
control systems.
Planning Year(s):
2011 - 2012
Expected Completion Date:
08/01/2012
Actual Completion Date:
08/31/2012
Objective Status:
New
Budget Account Number:
11000-61001
Person(s) Responsible:
Jose L. Ramirez, Chief of Police
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
Task Description:
By conducting a training
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Task Name:
Theory work
Task Description:
By conducting a training session and
evaluating the results on a monthly and
quarterly basis
Budget Impact:
No Funding Needed
Measure:
Extended project for the installation of
security/alarm system to the new V.V.
Student Union and Stanton Bldg. projects.
Data Source for Measure:
Department/Area Report
Task Name:
Integration
Task Description:
To date the integration is at a 70%
completed
Budget Impact:
Rollover/Maintain Current Funding
Planning - Police Department - Emergency
Response Manual (2011-2012) - Implement
and adopt the new Emergency Response
Manual for the entire EPCC District.
Planning Year(s):
2012 - 2013
03/05/2012 6:46 PM
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Objectives
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
Expected Completion Date:
08/01/2012
Actual Completion Date:
08/31/2012
Objective Status:
In Progress
Budget Account Number:
11000-61001
Person(s) Responsible:
Jose L. Ramirez, Chief of Police
Planning - Police Department - Emergency
Notification (2011-2012) - Implement and
adopt a new Emergency Notification
System.
Planning Year(s):
2011 - 2012
Expected Completion Date:
08/01/2012
Actual Completion Date:
08/31/2012
Objective Status:
New
Budget Account Number:
11000-61001
Person(s) Responsible:
Jose L. Ramirez, Chief of Police
Measure:
Currently reviewing and evaluating project
proposals from various vendors.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Baseline: Meeting scheduled on 10/27/11
with committee members for vendor
selection.
Standard: Select a vendor for Board of
Trustee approval.
Planning - Psychology - NW - Adding
Online and Hybrid Courses at Northwest
(2009-2010) - To diversify course offerings
at Northwest.
Planning Year(s):
2009 - 2010
Measure:
Offer a variety of courses of different
instructional methods to attract new students
and meet the needs of the working student
and the community at-large. Measure by
looking for significant increases in
enrollment.
Data Source for Measure:
Enrollment Data
Actual Completion Date:
03/05/2009
Objective Status:
03/05/2012 6:46 PM
Task Name:
Emergency Broadcasting System
Task Description:
Implementing the Emergency Broadcasting
System district wide for Staff, Faculty and
Students.
Budget Impact:
Additional/New Funding Required
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Objectives
New
Budget Account Number:
11000-55283
Person(s) Responsible:
Daniel Gutierrez
Measures & Standards and Baselines /
Results
Strategies
Standard and Baseline:
Attract more working and mature students to
student body. Recruit and train new and
existing personnel in distance learning
technology. Baseline: Currently, there are
online hybrid courses offered at Northwest.
Action & Follow-Up
Task Name:
New Personnel
Task Description:
Recruitment of new personnel can be done
divisionally and training of existing personnel
can be achieved through district channels.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Planning - Psychology - NW - Psychology
NWC-Enhancing and Diversifying
Classroom Tools and Instruction (2010 2011). - To diversify and improve methods
of instructional delivery.
Planning Year(s):
2010 - 2011
Actual Completion Date:
03/12/2010
Objective Status:
In Progress
Budget Account Number:
11000-55283
Person(s) Responsible:
Daniel Gutierrez
Measure:
Offer more courses that make use of latest
technological and qualitative tools.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Increase number of students exposed to
state-of-the art tools and advanced
methodologies. Baseline: We currently offer
one video conference course and have one
instructor trained on Blackboard.
02/11/2011 - Psychology courses have steadily
improved enrollment capacity. Due to heavy
turnover, diverse course offerings will have to be
put on hold until new faculty are trained.
Progress:
Satisfactory
Action Plan Status:
0 - No Action Plan Necessary
Task Name:
State-of-the Art Methods
Task Description:
Train existing personnel in state-of-the art
methods/technologies and hire new
personnel with same skills.
Budget Impact:
No Funding Needed
Planning - Psychology - NW - Technology
Enhancement (2011-2012) - Increase from
03/05/2012 6:46 PM
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Page 543 of 717
Objectives
baseline, the number of instructors using
advanced technology tools in the classroom
to create pedagogical efficiencies and
improve teaching quality.
Planning Year(s):
2011 - 2012
Objective Status:
New
Budget Account Number:
11000-55283
Person(s) Responsible:
Daniel Gutierrez
Planning - Psychology - RG - Increase
Enrollment (2009-2010) - Assess enrollment
figures for each class and adjust
accordingly to obtain optimum enrollment.
Planning Year(s):
2009 - 2010
Actual Completion Date:
03/03/2009
Objective Status:
New
Budget Account Number:
11000-55282
Person(s) Responsible:
Antonio Juarez
Planning - Psychology - RG - Sections
Taught by Full-Time Faculty (2010-2011) Have more classes taught by full-time
faculty.
Planning Year(s):
2010 - 2011
03/05/2012 6:46 PM
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
Task Name:
Recruitment and Retention
Task Description:
Work to attract qualified staff/instructors who
are well-versed in technology skills.
Budget Impact:
No Funding Needed
Measure:
Enrollment figures: Ensure enrollment meet
minimal 50% fill rate.
Data Source for Measure:
Enrollment Data
Standard and Baseline:
Goal is to attain at least 30% increase.
Baseline: Enrollment in some cases is 47%.
Those low level classes would be targeted
specifically.
Task Name:
Target Classes
Task Description:
Regular monitories and rescheduling if
necessary, of target classes.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Measure:
49% of classes taught by full-time faculty.
Data Source for Measure:
Program Review Data
Standard and Baseline:
60%. Baseline: 49%.
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Objectives
Measures & Standards and Baselines /
Strategies
Actual Completion Date:
03/10/2010
Objective Status:
New
Budget Account Number:
11000-55282
Person(s) Responsible:
Antonio Juarez
Task Name:
Hire Full-Time Instructor
Task Description:
Continue to push for another full-time
instructor. Sole full-timer at RG already has
double overload.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Planning - Psychology - VV - Change
Courses to fit with 2010 Academic Course
Guide Manual (ACGM) (2009-2010) - In
order to meet new guidelines imposed by
the Texas Coordinating Board on the 2010
ACGM. We will attempt to change 2
courses. We will also have to elimate 1
course.
Planning Year(s):
2009 - 2010
Expected Completion Date:
12/12/2009
Actual Completion Date:
12/12/2009
Objective Status:
Met
Budget Account Number:
11000-55280
Person(s) Responsible:
Keith Pannell
Measure:
The acceptance of the New PSYC 2302
Applied Pyschology: Industrial
Organizational by Coordinating Board along
with PSYC 2370 Abnormal Psychology.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Implementation of the two courses by Fall
2009! Baseline: The Coordinating Board
will eliminate PSYC 2303 & 2312 (Human
Relations in the Work place and Health
Psychology). By implementing the New
2302 we can keep the course content of
PSYC 2303.
03/05/2012 6:46 PM
Results
Action & Follow-Up
11/18/2010 - PSYC2303 was changed to
PSYC2302 Applied Psychology. PSYC2302 was
changed to PSYC2371 Abnormal Psychology.
Progress:
Satisfactory
Action Plan Status:
0 - No Action Plan Necessary
Task Name:
Changes to Psychology
Task Description:
Changes made to the course Rubrik & Title.
PSYC 2303 Human Relations in the
Workplace Industrial Organizational---PSYC 2302 Applied Psychology and PSYC
2302 Applied Psychology: Abnormal---PSYC 2370 Abnormal Psychology.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
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Page 545 of 717
Objectives
Planning - Psychology - VV - New Faculty
(2010-2011) - Hire 2 new Tenure Track
faculty members to meet increased demand
in classes being taught.
Planning Year(s):
2010 - 2011
Actual Completion Date:
02/22/2010
Objective Status:
Not Met
Budget Account Number:
11000-55280
Person(s) Responsible:
Keith Pannell
Planning - Psychology - VV - Hybrid
Courses (2011-2012) - Implement hybrid
format for more courses and sections.
Planning Year(s):
2011 - 2012
Objective Status:
New
Budget Account Number:
11000-55280
Person(s) Responsible:
Keith Pannell
Planning - Psychology - VV - New Faculty
(2011-2012) - Hire 2 new Tenure Track
03/05/2012 6:46 PM
Measures & Standards and Baselines /
Strategies
Measure:
Get positions filled.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Increase FT/PT ratio to meet college
minimum. Baseline: FT Faculty member
currently are: 4 Tenure, 1 on track, 1
lecturer.
Results
Action & Follow-Up
09/27/2011 - Failure. Loss of lecturership with no
additional Tenured/tracked faculty.
Progress:
Satisfactory
Action Plan Status:
0 - No Action Plan Necessary
Task Name:
Adoption of Budget
Task Description:
With adoption of budget allowing for hires.
Budget Impact:
No Funding Needed
Measure:
Count number of newly added hybrid
courses and sections.
Data Source for Measure:
Enrollment Data
Standard and Baseline:
Currently offer 12 sections in Spring and Fall
combined.
Have more hybrid sections offered.
Task Name:
Classroom Availability
Task Description:
Find times and days when hybrid sections
may be offered. Perhaps offer hybrid
sections on MWF.
Budget Impact:
No Funding Needed
Measure:
Get positions filled.
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Page 546 of 717
Measures & Standards and Baselines /
Strategies
faculty members to meet increased demand Data Source for Measure:
in classes being taught.
Department/Area Report
Standard and Baseline:
Planning Year(s):
Increase FT/PT ratio to meet college
2011 - 2012
minimum. Baseline: FT Faculty member
Expected Completion Date:
currently are: 4 Tenure, 1 on track, 1
08/15/2011
lecturer.
Objective Status:
New
Task Name:
Budget Account Number:
Hire 2 Full-time Faculty
11000-55280
Task Description:
Person(s) Responsible:
With adoption of budget allowing for hires.
Keith Pannell
Funding Justification:
Increased number of sections offered and
student enrollment. Met College goal in
percent of courses taught by FTF.
Budget Impact:
Additional/New Funding Required
Projected Cost:
75000.0000
Objectives
Planning - Purchasing & Contract
Management - Incorporate the Use of the
NIGP Commodity Book Database (2009 2010). - Increase the accuracy of the coding
of District purchases by incorporating the
NIGP Commodity Book Database for use in
Banner. This will increase reporting
accuracy of District purchases.
Planning Year(s):
2009 - 2010
Expected Completion Date:
09/01/2009
Actual Completion Date:
09/01/2009
Objective Status:
Met
Budget Account Number:
11000-77000
Person(s) Responsible:
Ruben Gallardo
03/05/2012 6:46 PM
Measure:
Database will be incorporated into Banner.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
The ability for all purchase orders issued to
use the new commodity code database.
Baseline: Currently, the database is not
standardized and consists of 654 commodity
codes. The NIGP Commodity Code
Database appears on the Texas Comptroller
of Public Accounts website and consists of
more than 8,500 commodity codes.
Results
Action & Follow-Up
03/21/2011 - Plan is completed, 100%. The
District has been using the 8,000+ commodity
codes since implemenation date, September 1,
2009.
Progress:
Satisfactory
Action Plan Status:
0 - No Action Plan Necessary
Task Name:
Commodity Assignments
Task Description:
Work with the IT department to incorporate
database into Banner. Direct buyers and
staff to work to assign the new commodities
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Objectives
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
to the individual buyers, based on current
commodity assignments.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Planning - Purchasing & Contract
Management - Multi-level Insurance
Requirement (2009 - 2010). - Create multilevel insurance requirements for vendors
wishing to do business with the District.
Planning Year(s):
2009 - 2010
Expected Completion Date:
08/31/2011
Objective Status:
Not Met
Budget Account Number:
11000-77002
Person(s) Responsible:
Ruben Gallardo
Measure:
Completed multi-level insurance
requirement becomes part of the General
Conditions.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
The ability for the District to request different
levels of insurance coverage from vendors
depending on the risk associated with the
purchase of the vendors' goods and/or
services. Baseline: Currently, there is one
insurance requirement which all vendors
must meet, regardless of the type of product
or service they wish to sell to the District.
04/13/2011 - Not completed due to changed
priorities. Revised estimated time of completion:
November 1, 2011.
Progress:
Satisfactory
Action Plan Status:
0 - No Action Plan Necessary
Task Name:
Create a Multi-Level Insurance Requirement
Task Description:
Work with our legal and insurance
representatives to create a multi-level
insurance requirement based on risk to the
District associated with the particular
purchase. Work with AVP Budget and
Financial Services to have a change
approved to the District's General
Conditions.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Planning - Purchasing & Contract
03/05/2012 6:46 PM
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Objectives
Management - Maintain Driver Education
Space Rental Fees at the New Level of
Zero ($0) (2009 - 2010). - Maintain zero
Driver Education space rental costs for the
District, now that SISD and EPISD have
agreed to waive space rental fees.
Planning Year(s):
2009 - 2010
Actual Completion Date:
03/09/2009
Objective Status:
Met
Budget Account Number:
11000-77003
Person(s) Responsible:
Ruben Gallardo
Measures & Standards and Baselines /
Results
Action & Follow-Up
Strategies
Measure:
03/30/2011 - Achieved. Costs were maintained.
New costs are maintained. Budget is not
No ISD billed the District any amount for the use of
exceeded.
their space/facilities.
Data Source for Measure:
Progress:
Department/Area Report
Satisfactory
Standard and Baseline:
Action Plan Status:
The continued absence of space rental fees 0 - No Action Plan Necessary
from the various ISD's for the Driver
Education Program. Baseline: Currently,
the District is not paying any space rental
fees for the District's Driver Education
Program.
Task Name:
Work with ISD's and AVP Workforce
Development and Lifelong Learning
Task Description:
Monitor costs and if needed, work with the
various ISD's and the AVP Workforce
Development and Lifelong Learning to
assure that no new facility space rental costs
are agreed to.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Planning - Purchasing & Contract
Management - Increase the
Responsiveness of the Department (20102011) - Increase the responsiveness of the
department by decreasing the processing
time for purchase requisitions by adding a
part time buyer.
Planning Year(s):
2010 - 2011
Measure:
Average processing time for requisitions will
decrease.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
A reduction in the average processing time
of purchase requisitions. Currently, the
processing time is not tracked.
Objective Status:
Withdrawn
Budget Account Number:
11000-77000
Task Name:
Hire a Part-Time Buyer
Task Description:
Hire a part-time buyer and work with IT to
03/05/2012 6:46 PM
04/13/2011 - Withdrawn. The workload on the
department has dropped, possibly temporarily.
However, at this time, the workload does not
warrant the increase in labor costs for the
department.
Progress:
Satisfactory
Action Plan Status:
0 - No Action Plan Necessary
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Page 549 of 717
Objectives
Person(s) Responsible:
Ruben Gallardo
Measures & Standards and Baselines /
Strategies
Action & Follow-Up
develop a report to track average purchase
requisition conversion time.
Budget Impact:
No Funding Needed
Projected Cost:
26036.0000
Funding Justification:
Expenditure will result in better service to
internal and external customers.
Planning - Purchasing & Contract
Management - Maintain Zero Space Rental
Costs for Driver Education Classes (20102011) - Maintain zero rental costs for space
rentals for Driver Education classes.
Planning Year(s):
2010 - 2011
Expected Completion Date:
08/31/2011
Objective Status:
In Progress
Budget Account Number:
11000-77003
Person(s) Responsible:
Ruben Gallardo
Measure:
Zero cost is maintained.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
The continued absence of space rental costs
for Driver Education classes.
Planning - Purchasing & Contract
Management - Issue CSP Request for
Casualty and Liability Insurance (20102011) - Assure that the College continues to
receive the best value for casualty and
liability insurance by issuing a Request for
Competitive Sealed Proposals, with
updated specifications.
Planning Year(s):
2010 - 2011
Expected Completion Date:
Measure:
A request for Competitive Sealed Proposals,
with updated specifications, will be
advertised.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
The ability to compare costs and services
offered by various offerors and then to make
a recommendation based on best value for
the District.
03/05/2012 6:46 PM
Results
Task Name:
Monitor Costs and, if Necessary, Work with
the ISD's to Maintain Zero Costs
Task Description:
Monitor costs and, if necessary, work with
the ISD's to maintain zero costs.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
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Objectives
Measures & Standards and Baselines /
Strategies
08/31/2011
Objective Status:
In Progress
Budget Account Number:
11000-77002
Person(s) Responsible:
Ruben Gallardo
Task Name:
Create Specifications, Advertise, Evaluate
Proposals, make Recommendation, get
Board Approval
Task Description:
Create updated specifications for the
Request for Competitive Sealed Proposals
and advertise it. Evaluate proposals and
make a recommendation for award to the
Board, based on best value. Continue until
Board approves a contract.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Planning - Purchasing & Contract
Management - Create a Searchable,
Electronic Database of the Departments
Contracts, Excluding Purchase Orders
(2011-2012) - To scan and catalog all active
contracts held in Purchasing, excluding
purchase orders.
Planning Year(s):
2011 - 2012
Expected Completion Date:
08/31/2012
Objective Status:
New
Budget Account Number:
11000-77000
Person(s) Responsible:
Ruben Gallardo
Measure:
The scanning of documents and training of
employees on use of the new scanned
documents software.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
The existence of a searchable, electronic
database containing electronic copies
(scanned images) of the contracts.
Currently, the existing database does not
contain images of the contracts. It only
contains brief details of the contract such as
the name of the other party, initiation date,
termination date.
03/05/2012 6:46 PM
Results
Action & Follow-Up
Task Name:
Request Approval for Extra Hours to Scan
Contracts/Create Database; Maintain from
that Point Forward
Task Description:
The part time file clerk will be used to initially
scan all of the department's active contracts,
excluding purchase orders, into the system.
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Objectives
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
Budget Impact:
Rollover/Maintain Current Funding
Projected Cost:
1029.0000
Funding Justification:
The initial creation of the database
containing the scanned contracts requires
time. The department has no excess labor
capacity. Maintenance of the system in and
of itself, will not require extra funding,
beyond the $1,029 listed above.
Planning - Purchasing & Contract
Management - Multi-level Insurance
Requirement (2011-2012) - Create multilevel insurance requirements for vendors
seeking to do business with the District.
Planning Year(s):
2011 - 2012
Expected Completion Date:
10/30/2011
Objective Status:
New
Budget Account Number:
11000-77000
Person(s) Responsible:
Ruben Gallardo
Measure:
Completed multi-level insurance
requirement becomes part of the General
Conditions.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
The ability for the District to request different
levels of insurance coverage from vendors
depending on the risk associated with the
purchase of vendors' goods and/or services.
Baseline: Currently, there is one insurance
requirement which all vendors must meet,
regardless of the type of product or service
they wish to sell to the District.
Task Name:
Create a Multi-Level Insurance Requirement
Task Description:
Work with our Outside Legal Counsel and
insurance vendor/agent/carrier to create a
multi-level insurance requirement based on
risk to the District associated with a
particular purchase. Work with AVP Budget
and Financial Services to have a change
approved to the District's General
Conditions.
Budget Impact:
03/05/2012 6:46 PM
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Page 552 of 717
Objectives
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
No Funding Needed
Projected Cost:
0.0000
Planning - Purchasing & Contract
Management - Maintain Driver Education
Space Rental Fees at the New Level of
Zero ($0) (2011-2012) - Continue working
with the various Independent School
Districts to assure they do not begin to
charge us for space rental.
Planning Year(s):
2011 - 2012
Expected Completion Date:
08/31/2012
Objective Status:
New
Budget Account Number:
11000-77003
Person(s) Responsible:
Ruben Gallardo
Measure:
Zero space rental cost for Driver Education
classes is maintained.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
The continued absence of space rental fees
from the various ISD's for the Driver
Education Program. Baseline: Currently,
the District is not paying any space rental
fees for the District's Driver Education
Program.
Planning - Radiation Therapy Technology RG - AEP (2009 - 2010). - Maintain
licensure rate at or above state and/or
national rate.
Planning Year(s):
2009 - 2010
Measure:
Licensure or certification pass rate.
Data Source for Measure:
Program Review Data
Standard and Baseline:
90%. No baseline.
Task Name:
Monitor, Work with ISD's and VP
Workforce/Economic Development/CE
Task Description:
Monitor costs and, if needed, work with the
various ISD's and the VP
Workforce/Economic
Development/Continuing Education to
assure that no new facility space rental costs
are charged.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Actual Completion Date:
04/08/2009
03/05/2012 6:46 PM
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Page 553 of 717
Objectives
Objective Status:
New
Budget Account Number:
11000-55118
Person(s) Responsible:
Marie Racine
Planning - Radiation Therapy Technology RG - A Student will Demonstrate Radiation
Therapy Technology Skills with Adults and
Children (2010-2011) - A student will
demonstrate radiation therapy technology
skills with adults and children.
Planning Year(s):
2010 - 2011
Expected Completion Date:
08/05/2011
03/05/2012 6:46 PM
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
Task Name:
Licensure Results
Task Description:
Track licensure results of graduates each
year.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Task Name:
Pass Graduates
Task Description:
Evaluate areas of weakness of pass
graduates and need for curriculur changes or
charges to admission criteria.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Task Name:
Pass Rates
Task Description:
Investigate standardized exit tests for review
courses to strengthen pass rates.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Measure:
100% of the students score 85% or greater
on the evaluation tool.
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Page 554 of 717
Measures & Standards and Baselines /
Strategies
Results
Planning - Radiation Therapy Technology RG - Accreditation (2010-2011) - Maintain
national accreditation of program.
Planning Year(s):
2010 - 2011
Expected Completion Date:
09/30/2011
Actual Completion Date:
09/30/2011
Objective Status:
Met
Budget Account Number:
11000 55118
Person(s) Responsible:
Marie Racine
Measure:
Accreditation status.
Data Source for Measure:
Program Review Data
Standard and Baseline:
Full accreditation. Baseline: Full
accreditation.
02/22/2012 - Annual report submitted to
accreditation agency, fees paid and accreditation
maintained.
Progress:
Satisfactory
Action Plan Status:
0 - No Action Plan Necessary
Planning - Radiologic Technology - RG - AP
(2009-2010) - Maintain licensure rate at or
above state and/or national rate.
Planning Year(s):
2009 - 2010
Expected Completion Date:
08/31/2010
Actual Completion Date:
08/31/2010
Measure:
Licensure or certification pass rate.
Data Source for Measure:
Program Review Data
Standard and Baseline:
90%. No baseline.
Objectives
Action & Follow-Up
Actual Completion Date:
08/05/2011
Objective Status:
Met
Budget Account Number:
11000 55118
Person(s) Responsible:
Marie Racine
03/05/2012 6:46 PM
Task Name:
Annual Fees
Task Description:
Pay annual fee to accreditation agency.
Task Name:
Annual Reports
Task Description:
Submit annual reports to accreditation
agency.
Task Name:
Self-Studies
Task Description:
Submit self-studies when scheduled.
11/17/2010 - 14 students graduated
14 students sat for licensure exam
14 students passed
100% pass rate
Progress:
Satisfactory
Action Plan Status:
0 - No Action Plan Necessary
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Page 555 of 717
Objectives
Objective Status:
Met
Budget Account Number:
11000-55146
Person(s) Responsible:
Christl Thompson
Planning - Radiologic Technology - RG Accreditation (2009-2010) - Maintain
national accreditation of program.
Planning Year(s):
2009 - 2010
Expected Completion Date:
08/31/2010
Actual Completion Date:
08/31/2010
Objective Status:
Met
03/05/2012 6:46 PM
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
Task Name:
Licensure Results
Task Description:
Track licensure results graduates each year.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Task Name:
Past Graduates
Task Description:
Evaluate area of weakness of past
graduates and need for curricular changes or
charges to admission criteria.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Task Name:
Standardized Exist Tests
Task Description:
Investigate standardized exit tests or review
courses to strengthen pass rates.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Measure:
Accreditation.
Data Source for Measure:
Program Review Data
Standard and Baseline:
Fill accreditation. Baseline: Full
accreditation.
11/17/2010 - full accreditation (between
accreditation cycles)
Progress:
Satisfactory
Action Plan Status:
0 - No Action Plan Necessary
Task Name:
Annual Fees
Task Description:
Pay annual fee to accred-agency.
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Page 556 of 717
Objectives
Budget Account Number:
11000-55146
Person(s) Responsible:
Christl Thompson
Planning - Radiologic Technology - RG - AP
(2010-2011) - Maintain national certification
rate at or above national rate.
Planning Year(s):
2010 - 2011
Actual Completion Date:
03/10/2010
Objective Status:
Met
Budget Account Number:
11000-55146
Person(s) Responsible:
Christl Thompson
03/05/2012 6:46 PM
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Task Name:
Annual Reports
Task Description:
Submit annual reports to accred-agency.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Task Name:
Self-Studies
Task Description:
Submit self-studies when scheduled.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Measure:
Certification pass rate.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
90%. No baseline.
10/06/2011 - 13 students graduated, 13 students
took national ARRT exam, 100% PASS rate.
Progress:
Satisfactory
Action Plan Status:
0 - No Action Plan Necessary
Task Name:
Past Graduates
Task Description:
Track certification results of graduates each
year. Review courses to strengthen pass
rates as needed. Evaluate areas of
weakness of past graduates and need for
curricular changes or changes to admission
criteria.
Budget Impact:
No Funding Needed
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Page 557 of 717
Objectives
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
Projected Cost:
0.0000
Planning - Radiologic Technology - RG Accreditation (2010-2011) - Maintain
national JCERT accreditation of program.
Planning Year(s):
2010 - 2011
Actual Completion Date:
03/10/2010
Objective Status:
In Progress
Budget Account Number:
11000-55146
Person(s) Responsible:
Christl Thompson
Planning - Radiologic Technology - RG - AP
(2011-2012) - Maintain national certification
rate at or above national rate.
Planning Year(s):
2011 - 2012
Expected Completion Date:
08/31/2012
Objective Status:
03/05/2012 6:46 PM
Measure:
Accreditation status.
Data Source for Measure:
Program Review Data
Standard and Baseline:
Full accreditation. Baseline: Full
accreditation.
10/06/2011 - Accreditation ongoing,
reaccreditation process is in process.
Progress:
Satisfactory
Action Plan Status:
0 - No Action Plan Necessary
Task Name:
Accreditation Agency
Task Description:
Pay annual fee to accreditation agency.
Budget Impact:
No Funding Needed
Task Name:
Annual Reports
Task Description:
Submit annual reports to accreditation
agency.
Budget Impact:
No Funding Needed
Task Name:
Self Studies
Task Description:
Submit self studies when scheduled.
Budget Impact:
No Funding Needed
Measure:
Certification pass rate.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
90%. Baseline: No baseline.
Task Name:
Past Graduates
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Page 558 of 717
Objectives
New
Budget Account Number:
11000-55146
Person(s) Responsible:
Christl Thompson
Planning - Radiologic Technology - RG Accreditation (2011-2012) - Maintain
national JCERT accreditation of program.
Planning Year(s):
2011 - 2012
Expected Completion Date:
08/31/2012
Objective Status:
New
Budget Account Number:
11000-55146
Person(s) Responsible:
Christl Thompson
03/05/2012 6:46 PM
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
Task Description:
Track certification results of graduates each
year. Review courses to strengthen pass
rates as needed. Evaluate areas of
weakness of past graduates and need for
curricular changes or changes to admission
criteria.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Measure:
Accreditation status.
Data Source for Measure:
Program Review Data
Standard and Baseline:
Full accreditation. Baseline: Full
accreditation.
Task Name:
Accreditation Agency
Task Description:
Pay annual fee to accreditation agency.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Task Name:
Annual Reports
Task Description:
Submit annual reports to accreditation
agency.
Budget Impact:
No Funding Needed
Task Name:
Self Studies
Task Description:
Submit self studies when scheduled.
Budget Impact:
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Page 559 of 717
Objectives
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
No Funding Needed
Planning - Reading/RESL - MDP Conference in Las Vegas (2010-2011) Attend Mandatory Conference in Las
Vegas.
Planning Year(s):
2010 - 2011
Expected Completion Date:
08/31/2011
Objective Status:
Met
Budget Account Number:
11000Person(s) Responsible:
Irma Hoy
Measure:
Attend Conference before end of FY
Data Source for Measure:
Focus Group
Standard and Baseline:
Make sure you win at least a mil dollars
12/02/2010 - We won $1,000,000 and aquired
knowledge on strategies
Progress:
Satisfactory
Action Plan Status:
0 - No Action Plan Necessary
Planning - Reading/RESL - NW - Online
Activities for READ 0307, 0308, and 0309
(2010 - 2011). - Students will interact with
online programs per course and text.
Planning Year(s):
2010 - 2011
Expected Completion Date:
08/31/2011
Objective Status:
In Progress
Budget Account Number:
11000Person(s) Responsible:
Jim Lambrinos
Planning - Reading/RESL - NW - Smart
Classroom for the "C" Building (2010-2011)
- Smart classrooms will allow instuctors to
expand and enhance our teaching
approaches. Increased visual experiences
will improve the students abilities to listen,
speak, and comprehend material.
03/05/2012 6:46 PM
Measure:
Number of smart classrooms added to "C"
building
Data Source for Measure:
Budget Data
Standard and Baseline:
Number of Smart Classrooms since 20092010
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Page 560 of 717
Objectives
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
Measure:
Compare the number of conferences,
workshops, and retreats offered from one
year to the next.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
+10% of current offerings. Baseli