STORED RECORDS TRANSMITTAL
Form must be filled out completely
Records Management
& Archives
Record Number:
Name:
Date:
Department/Unit:
Phone Number:
Record Title:
Records Description:
Box
Number
Years Covered
(Ex: 6/1/98-6/1/99)
INSTRUCTIONS FOR BOXING RECORDS FOR STORAGE
1.
2.
3.
4.
5.
6.
7.
Number each box to correspond with items listed on Transmittal.
Records with different record titles should not be packed in the
same box. A separate transmittal is required for each title. RMO will
not accept a box with mixed records titles.
Each box should contain an index sheet of its contents.
Correct title is needed to ensure proper retrieval. If assistance is
needed call Records Mgt. @831-6321.
All material must be packed in sequential order (i.e., alpha, numerical,
date, etc.) Heavy binders and rubber bands are strongly
discouraged.
Leave 1-1/2 clearance when packing each carton to facilitate
retrieval and refilling of documents.
Keep a copy of the Transmittal form for your department.
Contents
Retention
RECORD ARCHIVES STORAGE USE
ONLY
INDEXED BY:
TRANSMITTAL DATE:
APROVED BY:
VITAL RECORD
( ) YES ( ) NO
RECORDS TO BE MICROFILMED
( ) YES ( ) NO
RETENTION: