School District No. 67 (Okanagan Skaha)
BOARD OF EDUCATION INAUGURAL MEETING
MINUTES
Monday, December 14, 2015, 6:30 P.M.
SCHOOL BOARD OFFICE
425 Jermyn Avenue
MEMBERS PRESENT
Bill Bidlake, Trustee
Shelley Clarke, Trustee
Bruce Johnson, Trustee
Ginny Manning, Trustee
Julie Planiden, Trustee
Barb Sheppard, Trustee
Linda Van Alphen, Trustee
ALSO PRESENT
Wendy Hyer, Superintendent of Schools
Bonnie Roller Routley, Secretary-Treasurer
Daniel Francisco, Director of Information Technology
Doug Gorcak, Director of Facilities
Maureen Hayter, Director of Finance
Don MacIntyre, Director of Instruction
Todd Manual, Director of Instruction
Daphne Adey, Executive Assistant
_____________________________________________________________________
1.
CALL TO ORDER
Pursuant to the School District's Procedural By-law 1, the chair of the inaugural meeting shall be
the secretary-treasurer ("the interim chair") until such time as the board chair has been elected.
Secretary-Treasurer Roller Routley called the meeting to order and acknowledged that we were
on the territory of the Okanagan First People.
2.
ADOPTION OF AGENDA
2015-218
MOTION
Duly moved and seconded
That the agenda be adopted.
CARRIED
3.
ELECTION OF CHAIR
The school district's Procedural By-law 1 states: "The interim chair shall call for nominations for
board chair three times and declare nominations closed. A secret ballot shall be held and the
person receiving more than one-half of the total number of votes cast shall be declared elected.
If no person receives a clear majority, that person with the least number of votes shall be dropped
from the nominees and a further ballot conducted. Any vote involving only two trustees that ends
“Working Together for Student Success”
School District No. 67 (Okanagan Skaha)
Page 2
Minutes of the Inaugural Meeting of December 14, 2015
in a tie vote shall result in the appointment of an interim chair to serve until the next regular
meeting at which time the nomination and election process will be repeated. The interim chair
shall be selected from the first available trustee in the following order:
a. The most recent chair;
b. The more recent vice chair;
c. The two remaining trustees nominated for chair drawing lots.
Pursuant to the school district's by-law, Secretary-Treasurer Roller Routley called for nominations
for the position of chair. Trustee Clarke nominated Trustee Van Alphen. As there were no further
nominations, the secretary-treasurer acclaimed Trustee Van Alphen as the chair of the Board.
4.
ELECTION OF VICE CHAIR
Chair Van Alphen assumed the chair and called for nominations for the position of vice chair of
the Board. Trustee Bidlake was nominated by Trustee Manning. After calling three times for
further nominations, Trustee Bidlake was acclaimed as the vice chair.
5.
B.C. SCHOOL TRUSTEES ASSOCIATION PROVINCIAL COUNCIL
According to British Columbia School Trustees Association by-laws, a provincial councilor and an
alternate are to be elected annually between December 1 and the following January 15 to act as
the Board's representative to the Provincial Council of the B.C. School Trustees Association.
5.1
Election of Provincial Councilor
Trustee Clarke nominated Trustee Planiden for the position of provincial councilor. After
calling three times for nominations, Chair Van Alphen declared nominations closed and
Trustee Planiden acclaimed as the Board's representative to the provincial council of the
B.C. School Trustees Association.
5.2
Election of Provincial Councilor Alternate
Trustee Planiden nominated Trustee Clarke as alternate. After calling three times for
nominations, Trustee Clarke was declared acclaimed as the BCSTA provincial councilor
alternate.
6.
B.C. PUBLIC SCHOOL EMPLOYERS' ASSOCIATION REPRESENTATIVE COUNCIL
According to the bylaws of the British Columbia Public School Employers' Association, each
member board of education shall appoint one delegate to the Association, who must be a trustee
of the member board of education and shall not be a person with a direct or indirect pecuniary
interest, within the meaning of the School Act, in teacher or support staff collective bargaining. In
the past, this appointment for the delegate and alternate has been made by election.
6.1
Election of BCPSEA Delegate
Chair Van Alphen called for nominations for BCPSEA representative councilor and
Trustee Planiden nominated Trustee Manning for this position. After calling three times
for nominations, Trustee Manning was acclaimed as the Board's delegate to BCPSEA.
“Working Together for Student Success”
School District No. 67 (Okanagan Skaha)
6.2
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Minutes of the Inaugural Meeting of December 14, 2015
Election of BCPSEA Alternate Delegate
Trustee Manning nominated Trustee Sheppard and, since there were no further
nominations, Trustee Sheppard was declared as the alternate delegate to BCPSEA.
7.
DESTRUCTION OF BALLOTS
8.
DISCUSSION OF COMMITTEES AND REPRESENTATIVE APPOINTMENTS
The normal procedure in the past has been that the chair has presented committee and
representative appointments at the first regular board of education meeting following the
inaugural meeting. Chair Van Alphen advised these appointments will be brought to the January
11, 2016 meeting. Trustee Clarke advised that the City of Penticton wanted an alternate to be
th
named to the Penticton Heritage and Museum Committee by December 17 . Trustee Sheppard
will serve as the alternate to this committee.
9.
FINANCIAL DISCLOSURE FORMS
Trustees were reminded that they are required to file the annual Statement of Disclosure form
between the 1st and 15th of January of each year in which they hold office. The forms are
available in the trustee boxes.
10.
DATE OF NEXT MEETING

December 14, 2015, immediately following the inaugural meeting
11.
QUESTION PERIOD
12.
ADJOURNMENT
2015-219
MOTION
Duly moved and seconded
That the meeting be adjourned at 6:40 p.m.
CARRIED
________________________________
Linda Van Alphen, Chair
______________________________________
Bonnie Roller Routley, Secretary-Treasurer
December 21, 2015
Ref: http://escribe.sd67.bc.ca/Board of Education - Inaugural_Dec14_2015/eSCRIBE Documents/Post-Meeting Minutes - Board of Education - Inaugural_Dec14_2015 English.docx
“Working Together for Student Success”