POSITION DESCRIPTION
TITLE:
FLSA STATUS:
Manager, Specialized Admissions
Exempt
CATEGORY:
GRADE:
Professional
C
JOB SUMMARY: Manage, supervise and coordinate activities related to specialized admissions
processes and procedures including admission acceptance, documentation and processing, information
assistance, liaison activities, records retention and report generation.
YEARLY
ESSENTIAL FUNCTIONS:
PERCENT OF
TIME
1. Identify, advise, admit, accept, enroll and recommend retention of students in
50%
numerous distinct health occupation fields; manage the development of
maintenance of both paper and computerized academic records to include
creation of forms, coding and input of data; coordinate with a variety of
offices as required, both internally and externally, including maintenance of
the qualified applicant pool, correspondence with students, evaluation of
applicability of completed course to program, determination of eligibility,
ranking of applicants and acceptance to specific programs.
2.
Prepare report-generator programs for internal and external requests using a
variety of tools to include Quiz, Data Express, etc., to extract data from the
mainframe computers; assist other Admissions staff in learning and utilizing
the various report generator software available at the college; prepare,
examine and submit all required reports and statements; participate in
improving and maintaining departmental computerized records system.
20%
3.
Supervise daily activities of the Specialized Admissions section of the
Admissions office; perform personnel management activities to include
evaluating assigned personnel and providing guidance concerning personal
and professional development; schedule work flow, establish time-lines,
authorize leave time and sign off on timesheets; allocates personnel and
equipment resources, write appropriate internal procedures and design
necessary forms required to accomplish the goals of the office.
10%
4.
Coordinate the Specialized Committee meetings and is responsible for the
taking and dissemination of the minutes of all meetings; coordinate with
appropriate offices in the identification and enrollment of students in the New
Mexico Reciprocity and Concurrent enrollment programs; monitor their
academic progress, where appropriate; prepare, audit and release reports;
works with staff of the University of Texas at El Paso to ensure accurate
maintenance of databases.
5%
5.
Serve as liaison between the department and relevant external agencies;
explain and interpret departmental programs and policies, procedures,
regulations and appropriate laws to students, staff and others in regards to
requirements for admission, Health Occupation, concurrent enrollment,
15%
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reciprocity, registration, residency, FERPA and similar programs; preserves
the privacy and ensure the security of data and document integrity of the
student academic record, as required by law.
REPORTING RELATIONSHIP: Director, Admissions
SUPERVISORY RESPONSIBILITIES: Direct supervision as a first-line supervisor to staff assigned.
ESSENTIAL QUALIFICATIONS:
EDUCATION: Bachelor’s degree.
EXPERIENCE: Three (3) years of experience.
SPECIAL SKILLS AND ABILITIES:
1.
Skills/Abilities: Strong interpersonal and organizational skills, communicate effectively both
oral and written; demonstrated supervisory skills and ability to manage multiple projects
simultaneously.
2.
Equipment Used: Personal Computer and other equipment associated with an office
environment.
3.
Software Used: A variety of spreadsheet, word-processing, database, e-mail, and presentation
software.
PHYSICAL REQUIREMENTS:
Duties require little physical effort in work with light (up to 10lbs), easy to handle materials.
Duties performed causes light fatigue of eyes, fingers, or other faculties due to long periods of
standing, sitting, and/or repetitive motion.
INTERPERSONAL SKILLS:
Alternative or combined skills in understanding, counseling, and/or influencing people are
important in achieving job objectives, causing action, understanding others, or changing behavior;
and, skills of persuasiveness or assertiveness, as well as sensitivity to the point of view of others.
WORKING CONDITIONS:
Job is performed in general office or comparable working area with many and frequent
distractions such as noise, interruptions, or congested work areas with exposure to some
disagreeable elements.
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