POSITION DESCRIPTION
TITLE:
FLSA STATUS:
Specialized Admissions Assistant
Non-Exempt
CATEGORY:
GRADE:
Classified
C
JOB SUMMARY: Responsible for providing clerical support services related to specialized admissions
processes and procedures including admission acceptance, documentation and processing.
ESSENTIAL FUNCTIONS:
YEARLY
PERCENT OF
TIME
45%
1.
Identify, monitor, evaluate, create and provide record maintenance of students
applying to numerous distinct Health Occupations programs requiring
specialized admissions.
2.
Maintain both paper and computerized academic records to include creation
of forms, coding, input of data and correspondence with students.
20%
3.
Prepare report-generator programs using a variety of tools to extract data from
the mainframe computers; assist other admissions staff in learning and
utilizing the software. Prepare, examine, and submit all required reports and
statements; participate in improving and maintaining departmental
computerized records systems.
15%
4.
Assist in the identification and enrollment of students in the concurrent
enrollment program. Work with the Admissions Specialist – Health
Occupations staff at UTEP to ensure accurate maintenance of databases.
10%
5.
Serve as liaison between the department and relevant external agencies;
explain departmental programs, policies, procedures, regulations and
appropriate laws to students, staff and others in regard to requirements for
Admissions, Health Occupations, Concurrent Enrollment, Reciprocity,
Registration, Residency, FERPA and similar programs.
5%
6.
May participate in conducting registration activities which include registering
students, residency determination, dissemination of information by phone or
in person and data entry of admissions documents.
5%
REPORTING RELATIONSHIP: Manager, Specialized Admissions
ESSENTIAL QUALIFICATIONS:
EDUCATION: One year of college.
EXPERIENCE: Three (3) years of experience.
Effective: 9/1/00
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SPECIAL SKILLS AND ABILITIES:
1.
Skills/Abilities: Computer literate to include familiar with spreadsheets, databases and
transferring information to and from mainframe, basic mathematical skills, good customer
relations, and effective oral and written communication skills.
2.
Equipment Used: Personal Computer, fax, telephone, copier, and other equipment
associated with an office environment.
3.
Software Used: A variety of word-processing, spreadsheet, database, e-mail, and
presentation software.
PHYSICAL REQUIREMENTS:
Duties require little physical effort in work with light (up to 10lbs), easy to handle materials.
Duties performed causes light fatigue of eyes, fingers, or other faculties due to long periods of
standing, sitting, and/or repetitive motion.
INTERPERSONAL SKILLS:
Courtesy, tact, and effectiveness in order to communicate with fellow workers, supervisors, and
other members of the organization to request or transmit information, ask questions, get
clarification, and exercise tact.
WORKING CONDITIONS:
Job is performed in general office or comparable working area with many and frequent
distractions such as noise, interruptions, or congested work areas with exposure to some
disagreeable elements.
Effective: 9/1/00
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