TITLE:
FLSA STATUS:
Manager, Admissions
Exempt
CATEGORY:
GRADE:
Professional
D
JOB SUMMARY: Responsible for managing the day-to-day operations within the Admissions department.
ESSENTIAL FUNCTIONS:
YEARLY
PERCENT OF
TIME
25% 1.
Responsible for insuring that all admission staff, including off-campus personnel, is trained, aware and complying with the different complex regulations governing admission to the college, residency determination,
Ability to Benefit eligibility and official document regulations. Provide instruction and direction on new policies or changes to existing policy and procedure.
2.
Provide staff with necessary schedules, information, reports and deadlines needed for completion all their assigned duties; work with data management routines/programs routinely created, edited and used to extract data from the main frame to produce reports, audits, lists, databases, etc., to be used by the staff, incumbent and Director of
Admissions.
3.
Troubleshoot and work with complex problems identified by students, staff, audits and outside institutions; if a specific problem is not addressed by current rules or regulations, refer to Director of Admissions with recommendations for resolution.
4.
Coordinate and communicate with Registrar’s Office, Counseling, Intake,
Testing, Tuition, TASP, Evaluations and Financial Aid on student related issues/problems.
5.
Provide training as new software and program applications are instituted; provide staff the opportunity to attend staff development, training workshops and encourage additional training through credit and noncredit course work.
6.
Coordinate with the Registrar’s Office before running residency, Ability to Benefit and file complete roll-over reports that affect students’ ability to enroll, pay resident tuition or use federal financial aid; code defaults are essential in controlling critical audit areas which affect District funding.
REPORTING RELATIONSHIP: Director of Admissions
20%
20%
15%
10%
10%
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SUPERVISORY RESPONSIBILITIES: Direct supervision as a first-line supervisor to staff assigned.
ESSENTIAL QUALIFICATIONS:
EDUCATION: Bachelor’s degree
EXPERIENCE: Five (5) years experience.
SPECIAL SKILLS AND ABILITIES:
1.
Skills/Abilities : Strong interpersonal skills; ability to communicate effectively both oral and written; demonstrated supervisory skills; ability to manage multiple projects simultaneously and data management knowledge.
2.
Equipment Used: Personal Computer and other equipment associated with an office environment.
3.
Software Used: A variety of spreadsheet, word-processing, database, e-mail, and presentation software.
PHYSICAL REQUIREMENTS:
Duties require little physical effort in work with light (up to 10lbs), easy to handle materials.
Duties performed causes light fatigue of eyes, fingers, or other faculties due to long periods of standing, sitting, and/or repetitive motion.
INTERPERSONAL SKILLS:
Alternative or combined skills in understanding, counseling, and/or influencing people are important in achieving job objectives, causing action, understanding others, or changing behavior; and, skills of persuasiveness or assertiveness, as well as sensitivity to the point of view of others.
WORKING CONDITIONS:
Job is performed in general office or comparable working area with many and frequent distractions such as noise, interruptions, or congested work areas with exposure to some disagreeable elements.
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