POSITION DESCRIPTION
TITLE:
FLSA STATUS:
Processing Specialist
Non-Exempt
CATEGORY:
GRADE:
Classified
E
JOB SUMMARY: Responsible for assisting the Assistant Registrar for Records with coordinating the
work flow in the Processing department for the district.
ESSENTIAL FUNCTIONS:
YEARLY
PERCENT OF
TIME
35%
1.
Process and update of student information within the computerized student
record system, to include processing name, address, and major code changes;
audit instructor certified rosters and grade records; correct students’ social
security numbers; and place or remove disciplinary holds for students in the
absence of the Assistant Registrar for Records.
2.
Coordinate the work flow process for the preparation, distribution and intake
of certified rosters, grade records and grade scanners; notify clerks when to
begin processing the faculty and/or administrative drops/reinstatements,
missing grades and petition withdrawals; and ensure manual grades are
entered.
30%
3.
Assist in verifying the accuracy of the institutional self-report to the Texas
Higher Education Coordination Board (THECB).
15%
4.
Modify, compile, and generate reports using a query, to include a check list
for certified rosters, missing grade reports, president/deans lists (during the
summer session).
10%
5.
Provide work direction and training to assigned staff.
10%
REPORTING RELATIONSHIP: Assistant Registrar for Records.
SUPERVISORY RESPONSIBILITIES: Provides work direction for assigned staff.
ESSENTIAL QUALIFICATIONS:
EDUCATION: Associate’s degree.
EXPERIENCE: Three (3) years experience.
Effective 9/1/00
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SPECIAL SKILLS AND ABILITIES:
1.
Skills/Abilities: Strong interpersonal skills, good written and oral communication skills,
ability to make sound judgments, ability to plan and schedule work assignments, ability to
solve problems effectively and perform effectively under pressure.
2.
Equipment Used: Personal Computer, fax, telephone, copier, and other equipment
associated with an office environment.
3.
Software Used: A variety of word-processing, spreadsheet, database, e-mail, and
presentation software.
PHYSICAL REQUIREMENTS:
Duties require little physical effort in work with light (up to 10lbs), easy to handle materials.
Duties performed causes light fatigue of eyes, fingers, or other faculties due to long periods of
standing, sitting, and/or repetitive motion.
INTERPERSONAL SKILLS:
Alternative or combined skills in understanding, counseling, and/or influencing people are
important in achieving job objectives, causing action, understanding others, or changing behavior;
and, skills of persuasiveness or assertiveness, as well as sensitivity to the point of view of others.
WORKING CONDITIONS:
Job is performed in general office or comparable working area with many and frequent
distractions such as noise, interruptions, or congested work areas with exposure to some
disagreeable elements.
Effective 9/1/00
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