POSITION DESCRIPTION
TITLE:
EXTENDED
TITLE:
FLSA STATUS:
Specialist
Financial Aid Specialist - Electronic
Processes
Non-Exempt
CATEGORY:
Classified
GRADE:
D
JOB SUMMARY: Provide skills and knowledge for the performance of specialized duties in the administration of
student financial aid services and to serve as an advisor to student aid recipients. Responsible for interpreting
complex rules, regulations, procedures and policies to students, parents and outside entities. Responsible for
complex decisions requiring initiative and judgment in responding to individual student needs.
YEARLY
ESSENTIAL FUNCTIONS:
PERCENT OF
TIME
1. Responsible for transmitting, receiving and managing electronic financial aid
30%
application data/to and from the U.S. Department of Education. Ensure
accurate loading to the student information system (Banner) and create
required reports pertaining to dataloads.
2.
Responsible for transmitting, receiving and managing electronic loan
applications to the Texas Guaranteed Student Loan Corporation. Process
electronic activity involved with loan disbursements and returning of funds
using EFT/Disbursement. Upload, process, and create pertinent reports.
15%
3.
Act as liaison between the Financial Aid Office and IT in regards to the
financial aid website. Responsible for maintaining the Financial Aid website
ensuring information is up to date and pursuing possibilities that will increase
site functionality.
15%
4.
Responsible for reconciling unclaimed checks for Financial Aid and
coordinating with Tuitions and other areas in Finance to ensure that all
adjustments are properly adjusted in Banner and the Department of Education
Common Origination and Disbursement System.
15%
5.
Assist Manager and Coordinator for Technical Services and Reporting in
submitting jobs that add, update, manipulate and/or extract information from
Banner. Assist in annual new year setup.
10%
6.
Act as liaison between Department of Education, other colleges and
universities and EPCC to address any potential Pell over award situations.
5%
7.
Assist in special projects to include outreach efforts.
5%
8.
Other duties as assigned.
5%
REPORTING RELATIONSHIP: Manager
Effective: 9/1/01
Updated: 5/07
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SUPERVISORY RESPONSIBILITIES: May provide work direction to work-studies.
ESSENTIAL QUALIFICATIONS:
EDUCATION: Associate’s degree.
EXPERIENCE: Three (3) years experience.
SPECIAL SKILLS AND ABILITIES:
1.
Skills/Abilities: Good communication and interpersonal skills; ability to work in a team environment
and appropriate telephone etiquette.
2.
Equipment Used: Personal Computer, fax, telephone, copier, and other equipment associated with an
office environment.
3.
Software Used: A variety of word-processing, spreadsheet, database, e-mail, and presentation
software.
PHYSICAL REQUIREMENTS:
Duties require little physical effort in work with light (up to 10lbs), easy to handle materials. Duties
performed causes light fatigue of eyes, fingers, or other faculties due to long periods of standing, sitting,
and/or repetitive motion.
INTERPERSONAL SKILLS:
Courtesy, tact, and effectiveness in order to communicate with fellow workers, supervisors, and other
members of the organization to request or transmit information, ask questions, get clarification, and
exercise tact.
WORKING CONDITIONS:
Job is performed in general office or comparable working area with occasional distractions such as noise,
interruptions, or congested work areas with exposure to some disagreeable elements.
Effective: 9/1/01
Updated: 5/07
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