POSITION DESCRIPTION
TITLE:
FLSA STATUS:
CE Registration Assistant
Non-Exempt
CATEGORY:
GRADE:
Classified
D
Job Summary: Review, record, maintain, and process course curriculum and student records for
continuing education courses. Prepare and maintain continuing education schedule and catalog.
ESSENTIAL FUNCTIONS:
YEARLY
PERCENT OF
TIME
1.
Collect, review, process, and maintain course curriculum, scheduling records,
and student enrollment and grade information for continuing education courses,
enter documentation into the automated information management system via
personal computer and associated peripherals.
30%
2.
Create, proof, design, and review the layout of the Continuing Education
“Pathways” schedule/catalog with customers, create all supporting class sections
in the Automated Information Management System; and ensure accuracy and
synchronicity of published document and student information system. Work with
the District’s Publication Office and vendors in design concepts of the continuing
education schedule cover and format to include graphic selection, colors, and
marketing themes.
30%
3.
Exchange information with internal and external departments or agencies to
explain policies, procedures, rules, and regulations governing continuing
education functions.
20%
4.
Provide departmental clerical backup to include answering phones, taking
messages, and providing customer service. Respond to all inquiries for
continuing education class information, admissions, and registration
requirements.
20%
REPORTING RELATIONSHIP: Assistant Registrar – Continuing Education
ESSENTIAL QUALIFICATIONS:
EDUCATION: Associate’s Degree or equivalent
EXPERIENCE: Three (3) Years
SPECIAL SKILLS AND ABILITIES:
Effective: 9/1/00
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1.
Skills/Abilities:
• Extensive experience working with desktop publishing software to include preparation of
camera-ready prints, layout and design, and artwork.
• Strong interpersonal and organizational skills
• Ability to effectively communicate both orally and written.
2.
Equipment Used: Personal computer and related peripherals as well as other equipment
associated with a library environment (e.g. typewriter, copier, fax, and multi-line telephone).
3.
Software Used: Integrated administrative software, i.e. Banner and Apache, and a variety of
graphic, desktop publishing, internet, e-mail, word processing, spreadsheet, database, and
presentation software.
PHYSICAL REQUIREMENTS
Duties require little physical effort in working with light weight (up to 10lbs.) easy to handle
materials. Duties performed causes light fatigue of eyes, fingers, and other faculties due to long
periods of standing, sitting, and repetitive motion.
INTERPERSONAL SKILLS
Alternative or combined skills in understanding and/or influencing people are important in
achieving job objectives, causing action, understanding others, or changing behavior; and, skills of
persuasiveness or assertiveness, as well as sensitivity to the point of view of others.
WORKING CONDITIONS
Job is performed in general office or comparable working area with occasional distractions such as
noise, interruptions, and congested areas with occasional exposure to disagreeable elements.
Effective: 9/1/00
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