Area Effectiveness Plan/Assessment Report - Four Column
El Paso Community College
Planning - Institutional and Community Planning Department
Objectives
Planning - Institutional and Community
Planning Department - Training on Webbased Planning and Assessment Software
(2009-2010). - Conduct training for EPCC
budget heads and instructional coordinators
on new web-based EPCC planning and
assessment software.
Planning Year(s):
2009 - 2010
Expected Completion Date:
08/31/2010
Actual Completion Date:
08/31/2010
Objective Status:
Met
Budget Account Number:
11000-33010, 11000-33011
Person(s) Responsible:
Dr. Dolores Gross & Ralph Silva,
Assessment Programs Manager
Measures & Baselines and Standards /
Strategies
Measure:
Training conducted and made available to
all EPCC budget heads to include upper
administration, deans, directors, and in
instruction via district-wide instructional
discipline coordinators.
Data Source for Measure:
Department/Area Report
Baseline and Standard:
100% of budget heads and all instructional
coordinators will be provided with access,
information and training in order to utilize
web-based EPCC planning and assessment
software. Baseline: No current web-based
system. Current system is free-standing and
is handled electronically via e-mail using MS
ACCESS; web-based system would place
planning and assessment on a server and be
accessible to budget heads and instructional
personnel at all times during the year for
needed updates, revisions, and easy
reference.
Results
Action & Follow-Up
08/31/2010 - Training sessions were planned and
made available to all budget heads and
instructional coordinators on the TracDat system.
The system was purchased, set-up based on
EPCC's administrative and instructional
organizational structure. Hands-on training was
provided to College employees engaged in
institutional planning.
Progress:
Satisfactory
Action Plan Status:
2 - Action Plan Documented
08/31/2010 - Training will continue
in academic year 2010-2011 for
administrators and instructional
coordinators on the TracDat
software, its use in planning and
assessment of results. Sessions will
be presented at Faculty
Development before the Fall and
Spring semesters.
Strategy:
Compile Comments and Feedback
Strategy Description:
Compile comments and staff feedback for
communications with software company
regarding EPCC needs from software.
Budget Impact:
Additional/New Funding Required
Projected Cost:
40000.0000
Funding Justification:
two new cars.
03/06/2012 1:04 PM
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Objectives
Measures & Baselines and Standards /
Strategies
Results
Action & Follow-Up
Strategy:
Evaluate Effectiveness
Strategy Description:
Evaluate effectiveness of training based on
pilot test results, use of database during
trainings, and during implementation phases.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Strategy:
Input Budget Head and Instructional
Coordinagor Information
Strategy Description:
Upon software purchase and installation,
ensure that all needed budget head and
instructional coordinator information is input
into the system.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Strategy:
Pilot Test Training
Strategy Description:
Pilot test training with a group of budget
heads and instructional personnel.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Strategy:
Plan Trainings
Strategy Description:
Plan trainings in conjunction with appropriate
personnel, and schedule lab time for hands03/06/2012 1:04 PM
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Objectives
Measures & Baselines and Standards /
Strategies
Results
Action & Follow-Up
08/31/2010 - Based on a comprehesive analysis of
software packages available for planning,
assessment of results, and for use with Student
Learning Outcomes, EPCC purchased TracDat
software. Institutional plans (Area Effectiveness
Plans), assessment of plan results, and Student
Learning Outcomes will be tracked via the new
software.
Progress:
Satisfactory
Action Plan Status:
2 - Action Plan Documented
08/31/2010 - After purchase of
TracDat software, inputting plans
from the previous year will take
plan, in order for budget heads,
administrators, and instructional
coordinators to have access to their
information in the new software and
for training purposes. In addition,
setting up the system in order to
make most efficent use of the
software based on EPCC's
organizational structure will take
place.
on training.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Strategy:
Provide Training
Strategy Description:
Host and provide training for budget heads
and instructional staff, as well as
administrative support staff in each budget
heads' offices.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Strategy:
Training Materials
Strategy Description:
Produce training materials to assist in
software understanding and usage.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Planning - Institutional and Community
Planning Department - Web-based Planning
Software Implementation (2009-2010). - To
develop needed criteria, identify
characteristics of needed web-based
planning software, and work collaboratively
with Accreditation and Student Learning
Outcomes responsible personnel toward the
planning and purchase of web-based
software to serve EPCC's accreditation
needs for planning, assessment, program
review, and student learning outcomes.
03/06/2012 1:04 PM
Measure:
Identification of all desired characteristics for
internal EPCC use and to meet reporting
and accreditation needs, and purchase of
software.
Data Source for Measure:
Department/Area Report
Baseline and Standard:
Purchase of web-based software to serve
EPCC's planning, assessment and
accreditation needs. Baseline: Currently
using internally constructed ACCESS
databases for planning, assessment and
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Objectives
Planning Year(s):
2009 - 2010
Actual Completion Date:
08/31/2009
Objective Status:
Met
Budget Account Number:
11000-33010
Person(s) Responsible:
Dr. Dolores Gross
Measures & Baselines and Standards /
Strategies
Results
Action & Follow-Up
program review. None present (as of 2/09)
for collection and tracking of student learning
outcomes. After much work on an ORACLE
database system for EPCC budget head use
during FY 06-07 & 07-08, it was determined
in 2008 that this medium would not be
practical for most EPCC end-users and
would make production of outcomes reports
more difficult.
Strategy:
Implement Planning and Assessment
Strategy Description:
Implement planning and assessment cycle
utilizing new web-based software.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Strategy:
Input Information
Strategy Description:
Input EPCC budget head and instructional
coordinator information into software, as well
as initial Student Learning Outcomes Data
and pilot test.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Strategy:
Internal Software
Strategy Description:
Develop internal software criteria working
with key EPCC staff, to include staff
responsible for compilation of Student
Learning Outcomes, Program Review, and
to include all Planning and Assessment
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Objectives
Measures & Baselines and Standards /
Strategies
Results
Action & Follow-Up
activities. Review characteristics of exisiting
software, host demonstrations and webinars,
and develop formal, written, criteria.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Strategy:
Reques for Proposals
Strategy Description:
Provide information to purchasing
department for the development and
publication of a Request for Proposals to
advertize the software to eligible bidders.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Strategy:
Software Purchase
Strategy Description:
Work with Purchasing Department to
develop committee to review bids, complete
software purchase, and install software on
EPCC server; or EPCC commit to webhosting by software provider as desired.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Strategy:
Training
Strategy Description:
Conduct training subsequent to pilot test for
EPCC budget heads and instructional
coordinators.
Budget Impact:
03/06/2012 1:04 PM
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Objectives
Measures & Baselines and Standards /
Strategies
Results
Action & Follow-Up
No Funding Needed
Projected Cost:
0.0000
Planning - Institutional and Community
Planning Department - Community
Planning/ Outreach; North Loop/EPCC
Parent-School Partnership (2009-2010). Develop an EPCC-school community
planning pilot project with North Loop
elementary to link adult parents in the
community to EPCC programs to include
GED, language training, workforce training,
and certificate and degree programs.
Planning Year(s):
2009 - 2010
Expected Completion Date:
08/31/2010
Actual Completion Date:
08/31/2010
Objective Status:
Withdrawn
Budget Account Number:
11000-33010
Person(s) Responsible:
Dr. Dolores A. Gross
Measure:
Development and implementation of
community planning process with North
Loop elementary school to engage adult
parents in EPCC programs.
Data Source for Measure:
External Report
Baseline and Standard:
At least 15 parent participants in pilot
planning project to identify needs of the area
and of desired training and instructional
programs needed. Baseline: Although much
community outreach takes place via a
number of EPCC programs, no communitybased needs identification process of this
sort exits linking parents of school-age
children directly with the college.
08/31/2010 - Based on other departmental
priorities and the demands of a new software
implementation purchased for planning, this
objective was not further pursued.
Progress:
Unsatisfactory
Action Plan Status:
0 - No Action Plan Necessary
Strategy:
Community Planning Session
Strategy Description:
Hold a community planning session jointly
with the school and parents to determine
their educational and training needs.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Strategy:
Develop a Process
Strategy Description:
Develop a process to directly link EPCC
programs with interested adults with schoolage children at North Loop elementary.
03/06/2012 1:04 PM
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Objectives
Measures & Baselines and Standards /
Strategies
Results
Action & Follow-Up
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Strategy:
Document Process and Results
Strategy Description:
Document process and results to determine
if model can be replicated by EPCC
programs with other schools.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Strategy:
Evaluate Progress
Strategy Description:
Evaluate progress at a 6-month interval to
determine engagement and whether EPCC
programs and staff are serving the
community's needs.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Strategy:
Followup
Strategy Description:
Followup as appropriate to sustain
partnership between the school and its adult
parents and EPCC programs.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Strategy:
Host Outreach Effort
03/06/2012 1:04 PM
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Objectives
Measures & Baselines and Standards /
Strategies
Results
Action & Follow-Up
03/05/2010 - This objective is in progress, as work
is continuous to improve and simply planning and
assessment reports for College users. Work
continued on this objective throughout the
academic year.
Progress:
Satisfactory
Action Plan Status:
2 - Action Plan Documented
08/31/2010 - Work will continue into
academic year 2010-2011 to
improve reports generated by the
Planning Office using the TracDat
software system. The goal will
continue to be the production of
shorter, more readable reports as
needed by College personnel.
Strategy Description:
Host an outreach effort in conjunction with
the school to engage interested parents.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Strategy:
Implement Process
Strategy Description:
Implement process of linking parents with
EPCC programs as desired and relevant.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Strategy:
Meeting With North Loop Elementary
Strategy Description:
Meet with North Loop elementary principal,
counselors, and personnel as identified at
North Loop elementary to begin community
planning process.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Planning - Institutional and Community
Planning Department - User-Friendly
Reporting (2009-2010). - Develop more
user-friendly planning and assessment
short reports or briefs on relevant topics for
EPCC budget heads and instructional
personnel engaged in planning to make
planning information more useful.
Planning Year(s):
2009 - 2010
03/06/2012 1:04 PM
Measure:
Production of short, relevant reports to
targeted users
Data Source for Measure:
Department/Area Report
Baseline and Standard:
At least two new reports on planning and
assessment information. Baseline: Currently
there are long reports for district-wide use,
which are currently housed internally and
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Objectives
Actual Completion Date:
08/31/2009
Objective Status:
Met
Budget Account Number:
11000-33010
Person(s) Responsible:
Dr. Dolores Gross & Ralph Silva,
Assessment Programs Manager
Measures & Baselines and Standards /
Strategies
Results
Action & Follow-Up
published on the web. Short, more target
reports would be distributed to the relevant
users to engage them more actively in
planning and assessing their operations, as
well as to interest them in relevant data that
would assist them in their daily work.
Strategy:
Develop Reporting Products
Strategy Description:
Develop at least two new reporting products
that would more actively engage EPCC
budget heads and instructional coordinators
in planning and assessment tasks.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Strategy:
Feature "Good News"
Strategy Description:
Feature "good news" that is revealed via
planning and assessment and give to upper
administration as outcomes reporting and to
marketing to futher promote successful
EPCC programs.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Strategy:
Publish Data
Strategy Description:
Publish data products as a result on the
internet via the EPCC website
Budget Impact:
No Funding Needed
Projected Cost:
03/06/2012 1:04 PM
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Objectives
Measures & Baselines and Standards /
Strategies
Results
Action & Follow-Up
08/31/2011 - The first pilot round of SLO results
were entered into the TracDat system, and the first
complete round of SLO results for the initial twoyear cycle (ended August 31, 2011) were entered
into the TracDat system. All information was
cross-checked by the SLO facilitators, and faculty
throughout the District were trained in how to enter
their SLO information into TracDat.
Progress:
Satisfactory
Action Plan Status:
2 - Action Plan Documented
08/31/2011 - Training in SLO input
for faculty representatives will
continue throughout 2011-2012, and
into 2012-2013. New
representatives and faculty
discipline coordinators will be
provided technical assistance by the
Planning Office and Assessment
Programs Manager to ensure faculty
is skilled and comfortable using the
online system.
0.0000
Strategy:
Test Products
Strategy Description:
Test the products with faculty and staff to
ensure its relevance, desired usage, and
format.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Planning - Institutional and Community
Planning Department - TracDat Student
Learning Outcome Data Input & System
Implementation (2010-2011) - Oversee
input of data for Student Learning
Outcomes (SLOs) for accreditation
purposes & work with Manager of
Assessment Programs, to ensure full
system implementation.
Planning Year(s):
2010 - 2011
Actual Completion Date:
08/31/2011
Objective Status:
Met
Budget Account Number:
11000-33010
Person(s) Responsible:
Dr. Dolores Gross & Ralph Silva,
Assessment Programs Manager
03/06/2012 1:04 PM
Measure:
Input of SLOs- from first, second, and thirdyear implementation of Student Learning
Outcomes.
Data Source for Measure:
Department/Area Report
Baseline and Standard:
At least three years of SLO data by end of
2010-2011 inputted into TracDat data
tracking software and accessible to
academic faculty within the disciplines.
Baseline: Initial upload of disciplines and
courses into Trac Dat is taking place at end
of FY '09-2010, as well as first round of
Student Learning Outcomes; second year
SLOs should be completed & inputted by
end of summer 2010.
Strategy:
Inputting SLOs
Strategy Description:
Work with staff to include new Manager of
Assessment Programs, the SLO faculty
coordinator, and faculty participating in the
development and inputting of SLOs in the
completion of inputting SLOs into the
TracDat data tracking software.
Budget Impact:
Generated by TracDat a product of Nuventive.
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Objectives
Measures & Baselines and Standards /
Strategies
Results
Action & Follow-Up
08/31/2011 - All District Area Effectiveness Plans
were input into TracDat system for academic year
2009-2010, and in academic year 2010-2011,
training was provided District-wide for faculty and
staff on use of the system for planning. Follow-up
was provided via trainings at each campus and in
faculty development sessions, as well as via
individual hands-on sessions for budget heads
and faculty instructional coordinators. All areas
headed by budget heads and instructional
disciplines were input into TracDat and made
available for use in planning and assessing
results.
Progress:
Satisfactory
Action Plan Status:
2 - Action Plan Documented
08/31/2011 - Work will continue in
2011-2012 and 2012-2013 to
increase faculty and staff comfort
level with the software, encourage
timely input of results, and to train
new system users as needed to
ensure an accurate and timely
reporting of plans and results.
No Funding Needed
Projected Cost:
0.0000
Planning - Institutional and Community
Planning Department - Area Effectiveness
Planning Migration to TracDat Software
(2010-2011) - Work to ensure that EPCC
Area Effectiveness Plans (annual
operational plans) are captured and
inputted into new TracDat software.
Planning Year(s):
2010 - 2011
Expected Completion Date:
08/31/2011
Actual Completion Date:
08/31/2011
Objective Status:
Met
Budget Account Number:
11000-3010
Person(s) Responsible:
Dr. Dolores Gross & Ralph Silva,
Assessment Programs Manager
Measure:
Design method to input all budget heads &
academic instructional coordinators into
system, & the input of 2010-2011 plans into
TracDat software.
Data Source for Measure:
Department/Area Report
Baseline and Standard:
Area Effectiveness Plans input into TracDat
Software; with Reports and Report formats
needed for data reporting designed and built
into system. Baseline: Area Effectiveness
Plans have been tracked using ACCESS
database for several fiscal years. For the
2010-2011, plans were captured via
hardcopy or MS Word forms during software
transition.
Measure:
Design method to input all budget heads &
academic instructional coordinators into
system, & the input of 2010-2011 plans into
TracDat software.
Data Source for Measure:
Department/Area Report
Baseline and Standard:
Work to see if TracDat can be programmed
to perform basic calculations such as # of
plans addressing each District Goal, etc.
Baseline: Area Effectiveness Plans have
been tracked using ACCESS database for
several fiscal years. For the 2010-2011,
plans were captured via hardcopy or MS
Word forms during software transition.
Strategy:
Reports and Training on TracDat
03/06/2012 1:04 PM
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Objectives
Measures & Baselines and Standards /
Strategies
Results
Action & Follow-Up
02/27/2012 - Work continued throughout 20102011 with faculty and area budget heads to ensure
results were entered into TracDat system for
District-wide tracking and reporting purposes. It
was determined that currently the software cannot
perform calculations, but that using Summary
Reports was helpful for monitoring and reporting
purposes. Work will continue throughout 20112012 to refine Assessments (Results) and reports
reflecting District-wide results.
Progress:
Satisfactory
Action Plan Status:
2 - Action Plan Documented
08/31/2011 - Assessment of Area Effectiveness
Plans was conducted for the first time in academic
year 2010-2011 usting the TracDat software. It
was determined, however, that the software is
unable to perform calculations. Some basic
calculations were made by utilizing Excel and
exporting TracData into Excel. Work will continue
in academic year 2011-2012 to refine/expand the
software's capabilities for planning and
assessment.
Progress:
02/27/2012 - Continue faculty and
staff training and provided
individualized support throughout
2011-2012 and 2012-2013 to assist
District personnel in tracking and
reporting their progress. Continue
working toward enhanced and
improved reporting tools via the
TracDat software.
Strategy Description:
Learn all strengths & limitations of software.
Design desired reports & identify all new
academic instructional coordinators & budget
heads & their administrative assistants that
will need file permission into system. Work
with staff to import whatever electronic plan
information is available into TracDat &
Conduct training sessions for budget heads
and faculty personnel on system.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Planning - Institutional and Community
Planning Department - Assessment of Area
Effectiveness Plans Migration to TracDat
Software (2010-2011) - Work to ensure that
EPCC annual Assessment of Area
Effectiveness Plans (annual operational
plans) is conducted and a system designed
to capture assessments in new TracDat
software
Planning Year(s):
2010 - 2011
Expected Completion Date:
08/31/2011
Actual Completion Date:
08/31/2011
Objective Status:
Met
Budget Account Number:
11000-33010
Person(s) Responsible:
Dr. Dolores Gross & Ralph Silva,
Assessment Programs Manager
03/06/2012 1:04 PM
Measure:
Design method to input Assessments into
TracDat sofware & work to see if
calculations from Assessments can be
performed by software.
Data Source for Measure:
Department/Area Report
Baseline and Standard:
Assessment of Area Effectiveness Plans
input into TracDat software; with Reports &
Report formats needed for data reporting
designed & built into system. Work to see if
calculations such as # and % of plans Met,
Not Met, Withdrawn, In-Progress & Expected
Completion Dates can be tracked via
software. Baseline: Assessments of Area
Effectiveness plans have been tracked using
ACCESS databases for several fiscal years.
For the 2010-2011, plans were captured via
hardcopy or MS Word forms during software
transition.
Generated by TracDat a product of Nuventive.
08/31/2011 - Continue work in
academic year 2011-2012 to
expand the reporting capabilities of
the TracDat software for Districtwide Planning & Assessment
purposes, as well as for use in
tracking Student Learning
Outcomes.
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Objectives
Measures & Baselines and Standards /
Strategies
Results
Action & Follow-Up
Satisfactory
Action Plan Status:
2 - Action Plan Documented
Strategy:
TracDat Inputting
Strategy Description:
Emphasize importance of capturing
operational assessment information to
college personnel & conduct training
sessions for budget heads & faculty
instructional coordinators. Design desired
new assessment reports for use by college
decision-makers. Work with staff to import
whatever electronic assessment information
is available into TracDat. Oversee input of
information.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Planning - Institutional and Community
Planning Department - SACS Compliance
Certification Support (2011-2012) - Support
SACS Compliance Certification process for
re-affirmation of College accreditation with
regard to Institutional Effectiveness
(Planning and Assessment of Results) and
contribute to Compliance Certification
Report.
Planning Year(s):
2011 - 2012
Expected Completion Date:
03/09/2012
Objective Status:
In Progress
Budget Account Number:
11000-33010
Person(s) Responsible:
03/06/2012 1:04 PM
Measure:
Complete narrative reponses for
Compliance Certification report, in
conjunction with Research and Development
Team, for SACS Compliance Certification,
sections as follows: C.R. 2.5, and C.S.
3.1.1.2, C.S. 3.3.1.3, and C.S. 3.3.1.5, as
they pertain to Institutional Effectiveness (
Planning, Assessment & Use of Results)
Data Source for Measure:
Institutional Research Data
Baseline and Standard:
Previous narrative for accreditation purposes
was under the former Self Study process.
The standard is to complete all required
narratives for Compliance Certification as
they pertain to the Planning Office by the
March 2012 deadline.
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Objectives
Dr. Dolores A. Gross
Planning - Institutional and Community
Planning Department - Follow-up on
Assessment of Results- Previous Academic
Year (2011-2012) - Ensure that Area
Effectiveness Plans (operational plans) for
the College District are assessed for all
College areas and Results entered into
TracDat software by College administrative
and instructional personnel.
Planning Year(s):
2011 - 2012
Expected Completion Date:
03/09/2012
Objective Status:
In Progress
Budget Account Number:
11000-33010
Person(s) Responsible:
Dr. Dolores Gross & Ralph Silva, Manager
of Assessment Programs
03/06/2012 1:04 PM
Measures & Baselines and Standards /
Strategies
Results
Action & Follow-Up
Strategy:
Draft, Revise, and Prepare Relevant
Sections of Compliance Certification Report
Strategy Description:
Draft sections C.R. 2.5, and C.S. sections
3.3.1.2, 3.3.1.3, and 3.3.1.5 in response to
Southern Association of Colleges and
Schools Compliance Standards, in
conjunction with colleagues from the
Research and Development Division. These
sections pertain to Institutional Effectiveness,
and relative to Planning and Assessment,
using results for future improvement of the
College.
Budget Impact:
No Funding Needed
Measure:
Hold hands-on sessions for all appropriate
administrators/budget heads and faculty
coordinators to assist them with assessing
the results of their Area Effectiveness Plans
(operational plans). Emphasis will be on
Results, and Use of Results to enact
improvements for the College.
Data Source for Measure:
Department/Area Report
Baseline and Standard:
The current baseline is two trainings during
faculty development weeks, several handson sessions during the semesters (Fall,
Spring, and summer) for faculty, and
workshops during Spring Budget/Planning
workshops each year.
The Standard will be to plan and hold handson workshops for each major area of the
College to assist them in Assessing the
Results of their Plans.
Generated by TracDat a product of Nuventive.
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Objectives
Measures & Baselines and Standards /
Strategies
Results
Action & Follow-Up
08/31/2011 - Training opportunities were provided
for District faculty and staff via Faculty
Development week in the Spring and Fall
semesters, as well as via sessions with individual
College areas. In addition faculty and staff in need
of technical assistance with either content or
software were provided support by the Planning
Office staff to ensure that all appropriate personnel
were knowledgeable of the Planning process and
software for tracking and reporting purposes.
Progress:
Satisfactory
Action Plan Status:
2 - Action Plan Documented
08/31/2011 - Training will continue
with area budget heads and faculty
instructional coordinators to ensure
competency and use of TracDat
software for monitoring and tracking
plans and results. The Planning
Office will continue to present
sessions in conjunction with the
Budget Office for area budget heads
each academic year, as well as
provide sessions for major areas of
the College and at Faculty
Development week twice annually.
Strategy:
Hands-on Sessions for Faculty and Staff to
Assess the Results of their Plans
Strategy Description:
Prepare, plan, promote, and staff hands-on
workshops to provide technical assistance to
faculty and staff in Assessing the Results of
their Area Effectiveness Plans by providing
training and individual assistance in each
major College area.
Budget Impact:
Rollover/Maintain Current Funding
Planning - Institutional and Community
Planning Department - Training on Planning
& Assessment using New Software (20102011) - Plan and execute training
opportunities for faculty and staff to gain
hands-on experience inputting their
Planning, Assessment, Program Review,
and Student Learning Outcomes
information into TracDat software.
Planning Year(s):
2010 - 2011
Expected Completion Date:
08/31/2011
Actual Completion Date:
08/31/2011
Objective Status:
Met
Budget Account Number:
11000-33010
Person(s) Responsible:
Dr. Dolores Gross & Ralph Silva,
Assessment Programs Manager
03/06/2012 1:04 PM
Measure:
Multiple trainings held throughout fiscal year
for employee groups conducting Planning
and Assessment to use and gain further
training in concepts of Planning and
Assessment, as well as software usage.
Data Source for Measure:
Department/Area Report
Baseline and Standard:
At least two major training opportunities each
semester for employees to Plan, Assess,
and work with software in a training
environment. Baseline: Current training is
provided on a case-by-case basis, working
with new budget heads, academic
instructional coordinators as they become
coordinators, and periodic offerings at faculty
development.
Strategy:
College-Wide Participation
Strategy Description:
Encourage budget heads, Deans &
academic instructional coordinators, as well
as administrative assistants to Deans to
participate actively in preparing their
Planning and Assessment documents using
Generated by TracDat a product of Nuventive.
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Objectives
Measures & Baselines and Standards /
Strategies
Results
Action & Follow-Up
08/31/2011 - The Planning Office conducted
multiple focus groups and provided qualitative
research support for EPCC programs and
projects. Among the programs assisted, the EPCC
summer bridge program, Project Dream, was
assisted with focus groups at each campus site-with an outcomes report prepared and provided to
program administrators. In addition, the Planning
Office provided research support to the Quality
Enhancement Plan Task Force and provided a
training in focus group process for Task Force
members and members of Student Leadership
and Campus Life. The Planning office assisted the
EPCC Diversity program in its program planning
efforts, the Green Campus Committee,
coordinated the District United Way campaign and
assisted in the EPCC Literary Fiesta planning.
Progress:
Satisfactory
Action Plan Status:
2 - Action Plan Documented
08/31/2011 - The Planning Office
will continue to provide qualitative
research support, as needed, to
EPCC programs and projects, and
assist in District-wide program
planning efforts.
training opportunities on software as a
vehicle to increase college-wide
participation.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Strategy:
Follow-Up and Support
Strategy Description:
Continue to provide follow-up & support in
development of plans & assessments & with
software support.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Planning - Institutional and Community
Planning Department - Community Planning
& Qualitative Research (2010-2011) Provide community planning support for
EPCC programs & department in their
planning efforts. Assist with focus groups &
qualitative research as needed.
Planning Year(s):
2010 - 2011
Expected Completion Date:
08/31/2011
Actual Completion Date:
08/31/2011
Objective Status:
Met
Budget Account Number:
11000-33010
Person(s) Responsible:
Dr. Dolores Gross
03/06/2012 1:04 PM
Measure:
Successful completion of planning initiatives
in support of EPCC programs or qualitative
research support.
Data Source for Measure:
Department/Area Report
Baseline and Standard:
At least two major initiative providing
programmatic planning support or qualitative
research support. Baseline: Currently
conduct several large planning initiatives and
focus group qualitative research projects
each fiscal year.
Generated by TracDat a product of Nuventive.
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Objectives
Measures & Baselines and Standards /
Strategies
Results
Action & Follow-Up
Strategy:
Planning and Focus Group
Strategy Description:
Conduct planning sessions, identify & train
facilitators, prepare structured questions,
secure needed facilities & materials, and
conduct focus group research as needed.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Strategy:
Planning Sessions and Research
Strategy Description:
Work with College administrators, budget
heads and progam personnel to assist them
in their planning efforts-to include planning
sessions and focus group research or other
program research efforts to gain useful data
about their program effectiveness.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Planning - Institutional and Community
Planning Department - Improve District
Reporting Tools for Planning & Assessment
of Results (2011-2012) - Continue work on
improvement of reporting tools in the
TracDat software used for Planning and
Assessment of Results for the College
District.
Planning Year(s):
2011 - 2012
Expected Completion Date:
08/31/2012
Objective Status:
In Progress
03/06/2012 1:04 PM
Measure:
At least one new or improved reporting tool
to better demonstrate College planning
activities/ assessment of results/ use of
results.
Data Source for Measure:
Department/Area Report
Baseline and Standard:
Currently, several reports demonstrating this
information exist. The standard will be to
maximize the TracDat four-column report so
that it is user-friendly and provides the
highest quality information for the user and
for reporting purposes.
Generated by TracDat a product of Nuventive.
Page 17 of 20
Objectives
Budget Account Number:
110-33010
Person(s) Responsible:
Dr. Dolores Gross & Ralph Silva, Manager
of Assessment Programs
Planning - Institutional and Community
Planning Department - Program Review
Input into TracDat Software (2011-2012) Oversee the design and implementation
data input for Program Review using
TracDat software. This entails the input of
instructional discipline coordinators into the
software as authorized users, and input of
the data into software, testing, and
customization of the software for this
purpose.
Planning Year(s):
2011 - 2012
Expected Completion Date:
08/31/2012
Objective Status:
In Progress
Budget Account Number:
11000-33010
Person(s) Responsible:
Ralph Silva, Manager of Assessment
Programs & Dr. Dolores Gross
03/06/2012 1:04 PM
Measures & Baselines and Standards /
Strategies
Results
Action & Follow-Up
Strategy:
Improve TracDat Reports for District Use
Strategy Description:
Work during academic year to improve
TracDat reporting tools, most specifically
standard four-column report generated by
TracDat to maximize its readability and user
friendliness for District reporting purposes.
Budget Impact:
Rollover/Maintain Current Funding
Measure:
Program Review information prepared and
distributed to instructional coordinators for
their use in responding to Unmet program
indicators.
Data Source for Measure:
Department/Area Report
Baseline and Standard:
Previously Program Review Report had
been generated via MS ACCESS databases.
This is a new use for TracDat software that
is being developed by the College.
Strategy:
Prepare TracDat Software and Design
System in TracDat to Input College Program
Review
Strategy Description:
Work collaboratively with Institutional
Effectiveness Office to prepare Program
Review information in TracDat software for
the first time. Input all instructional
coordinator information for disciplines into
the system, work with I.E. Office to identify
their goals for the conversion to TracDat,
and design method to create input screens
for Program Review and method of
operation.
Budget Impact:
Generated by TracDat a product of Nuventive.
Page 18 of 20
Objectives
Measures & Baselines and Standards /
Strategies
Results
Action & Follow-Up
No Funding Needed
Planning - Institutional and Community
Planning Department - Continue Training
Opportunities for Faculty and Staff for
Planning & Assessment of Results (20112012) - Continue to provide opportunities for
faculty and staff to work on Planning and
Assessment of Results in individual and
group settings in order to maximize Districtwide understanding of Planning and
Assessment concepts, use of software, and
reporting of results.
Planning Year(s):
2011 - 2012
Expected Completion Date:
08/31/2012
Objective Status:
In Progress
Budget Account Number:
110000-33010
Person(s) Responsible:
Dr. Dolores Gross & Ralph Silva, Manger of
Assessment Programs
Measure:
Number of training opportunities for faculty
and staff to work on their Planning and
Assessment of plans.
Data Source for Measure:
Department/Area Report
Baseline and Standard:
Currently trainings are offered in each long
semester, as well as during summer months.
The standard will be to continue to provide
trainings each semester in large groups
settings, as well as to provide training and
individual technical support hands-on across
the College.
Planning - Institutional and Community
Planning Department - Completion by
Design Facilitation Support (2011-2012) Support EPCC Completion by Design
project with facilitation support for project, to
include qualitative research via Focus
Measure:
Number of meetings facilitated and focus
groups planned and staffed for Completion
by Design.
Data Source for Measure:
Department/Area Report
03/06/2012 1:04 PM
Strategy:
Training for Planning and Assessment of
Results
Strategy Description:
Prepare and provide training for faculty and
staff conducting their Planning and
Assessment of Results across the College
District. This will be accomplished via
trainings for each major area of the College,
trainings provided for faculty during faculty
development week in the Fall and Spring
semesters, as well as via individual training
and hands-on technical support to College
areas throughout the academic year.
Budget Impact:
Rollover/Maintain Current Funding
Generated by TracDat a product of Nuventive.
Page 19 of 20
Objectives
Groups. Work with EPCC team to facilitate
District meetings, engagement sessions,
and other collaborative work to complete
project planning phase and grant
application process.
Planning Year(s):
2011 - 2012
Expected Completion Date:
08/31/2012
Objective Status:
In Progress
Budget Account Number:
110000-33010
Person(s) Responsible:
Dr. Dolores Gross
03/06/2012 1:04 PM
Measures & Baselines and Standards /
Results
Strategies
Baseline and Standard:
This is a new project for academic year
2011-2012. The standard is to facilitate at
least two major meetings, as needed, as well
as to conduct mutiple focus groups as a part
of research support for this project.
Action & Follow-Up
Strategy:
Facilitate Qualitative Research and
Engagement Activities for Completion by
Design
Strategy Description:
Work actively to facilitate meetings and plan
and conduct focus groups to provide
qualitative research as needed for
Completion by Design project Planning
phase this academic year.
Budget Impact:
No Funding Needed
Generated by TracDat a product of Nuventive.
Page 20 of 20