NORTH PENN SCHOOL DISTRICT Administrative Regulations 4120(a) PERSONNEL Reference: Board Policy #4120 All District Employees Use of Personal Electronic Devices The primary use of the internet, world wide web, intranet, voicemail (and other telephone communication), cellular telephones, faxes, computers and related equipment, paper-based documents, files, U.S. mail, Federal Express and other mail services shall be for district business. Use of such devices constitutes acceptance of the following regulations: • • • • • • • • • • cellular telephones may ONLY be used for district business (except during personal break time) and must be approved by your supervisor; creation or distribution of chain letters is prohibited; the passing of one’s opinion as representing that of the district’s view is prohibited; moonlighting or searching for another job is prohibited; political and religious causes or activities are prohibited; comments/images that would offend on the basis of race, gender, national origin, sexual orientation, religion, political beliefs or disability are prohibited; defamatory, offensive, harassing, disruptive and derogatory comments/images are prohibited; mass distribution of e-mails is prohibited unless authorized by the superintendent or designee; uploading, downloading, photocopying or otherwise transmitting copyrighted material without district authorization is prohibited; and solicitations or advertisements for any purposes (including charitable and district related) are prohibited. Inside Information will remain the method for distribution of such information. Remember to take great care in creating communications since they reflect on the district’s reputation. All communication may someday be produced in connection with a lawsuit. Also, adhere to the following guidelines: • DO remember that Internet connections may be monitored/recorded; • DO remember that the district reserves the right to monitor, access, retrieve and disclose all communication; DO use e-mail to exchange ideas and provide short bits of information; • • • DO use e-mail to end telephone tag and needless waiting until participants are available; DO use e-mail for administrative tasks, such as replacing telephone message slips, sending interoffice communication instantly, etc; CONTINUED ADM. REG. 4120 4120(b) • • • • • • DO use e-mail to streamline communication, however DO NOT use e-mail for discussion requiring dialogue; DO remember to check the recipient’s name to ensure your message is going to the intended person; DO NOT use student names or other confidential information in e-mail messages; DO NOT use e-mail for time-sensitive messages (e.g. canceling or scheduling a meeting on short notice); DO NOT disclose confidential information without authorization. E-mail can quickly and irrevocably disseminate sensitive information to anyone on the network; DO NOT leave cellular telephone ringers activated during meetings and class time. Cellular phones should be left on vibrate, call forward or voicemail. Reviewed: Reviewed: Amended: Amended: ADM. REG. 4120 7-17-14 November 2004 December 11, 2008 May 11, 2014 July 17, 2014