PUBLIC MEETING OF THE BOARD OF TRUSTEES EL PASO COUNTY COMMUNITY COLLEGE DISTRICT REGULAR ADMINISTRATIVE SERVICE CENTER 9050 Viscount Blvd. Board of Trustees Room - #A200 El Paso, Texas 79925 DATE: April 20, 2016 Consent Docket Mr. Art Fierro Dr. Carmen Olivas Graham Mr. Brian J. Haggerty Mrs. Gracie Quintanilla Mrs. Belen B. Robles Ms. Selena N. Solis Mr. John E. Uxer, Jr. MEETING 5:00 p.m. 1.0 GENERAL FUNCTIONS 1.1 Call to Order Present Not Present 1.2 Roll Call 1.3 The Board of Trustees may conduct an executive or closed session pursuant to the Chapter 551 of the Texas Government Code for one or more of the following reasons: (1) Consultation with its attorney to seek or receive legal advice or consultation regarding pending or contemplated litigation or for any purpose authorized by law; (2) discussion about the value or transfer of real property; (3) discussion about a prospective gift or donation; (4) consideration of specific personnel matters; (5) discussion about security, personnel or devices; or (6) discussion of certain economic development matters. The Board may also announce that it will go into executive session on any item listed on this agenda if the subject matter is permitted for a closed session by provisions of Chapter 551 of the Texas Government Code. Any vote regarding these items shall be taken in open session. Motion Second Ayes Nays Abstain 1.4 Approval of Minutes - None 1.5 Welcome to Guests and Staff Members No Items Consent Docket Mr. Art Fierro Dr. Carmen Olivas Graham Mr. Brian J. Haggerty Mrs. Gracie Quintanilla Mrs. Belen B. Robles Ms. Selena N. Solis Mr. John E. Uxer, Jr. 1.6 Open Forum 1.7 Presentations by Individuals, Groups, and Organizations: 1.7.1 Mr. Keith Townsend, Director of Forensics and Theatre Artistic Director, will provide an update on the EPCC Intercollegiate Team's National Results for the year. 1.7.2 Ms. Cheryl Bowman, Chair, College Improvement Committee, will introduce Mr. Joshua Villalobos, Geology Professor, who will provide a presentation concerning the 2015 Campus Improvement Plan for the Mission del Paso Outdoor Learning Area at the Mission del Paso Campus. 1.7.3 Optional presentations will be made by the presidents of the Classified Staff Association, the Professional Staff Association, the Faculty Association, and the Student Government Association. 1.8 Communications: None 1.9 Board of Trustees Business: None Agenda Regular April 20, 2016 Page 2 Consent Docket Mr. Art Fierro Dr. Carmen Olivas Graham Mr. Brian J. Haggerty Mrs. Gracie Quintanilla Mrs. Belen B. Robles Ms. Selena N. Solis Mr. John E. Uxer, Jr. 1.10 Board Reports 1.10.1 Treasurer’s Report March 31, 2016 Exhibit 1.10.1 Pages 1-27 No action is necessary. 1.10.2 President’s Report 1.10.2.1 Dr. Serrata will update the Board of Trustees and audience on recent events that have transpired at the College. Motion Second Ayes Nays Abstain 1.11 Consent Docket Motion Second Ayes Nays Abstain 2.0 ADMINISTRATION - NONE Agenda Regular April 20, 2016 Page 3 Consent Docket Mr. Art Fierro Dr. Carmen Olivas Graham Mr. Brian J. Haggerty Mrs. Gracie Quintanilla Mrs. Belen B. Robles Ms. Selena N. Solis Mr. John E. Uxer, Jr. 3.0 PERSONNEL Motion Second Ayes Nays Abstain 3.1 Full-Time Institutionally-Funded Actions Motion Second Ayes Nays Abstain 3.2 Full-Time Externally Funded Actions Motion Second Ayes Nays Abstain 3.3 Information Items Exhibit 3.1 Pages 28-29 Exhibit 3.2 Page 30 (No action required) Exhibit 3.3 Page 31 Agenda Regular April 20, 2016 Page 4 Consent Docket Mr. Art Fierro Dr. Carmen Olivas Graham Mr. Brian J. Haggerty Mrs. Gracie Quintanilla Mrs. Belen B. Robles Ms. Selena N. Solis Mr. John E. Uxer, Jr. 4.0 FINANCIAL SERVICES Motion Second Ayes Nays Abstain 4.0 FINANCIAL SERVICES - NONE No Items Motion Second Ayes Nays Abstain 5.0 PHYSICAL FACILITIES - NONE No Items Agenda Regular April 20, 2016 Page 5 Consent Docket Mr. Art Fierro Dr. Carmen Olivas Graham Mr. Brian J. Haggerty Mrs. Gracie Quintanilla Mrs. Belen B. Robles Ms. Selena N. Solis Mr. John E. Uxer, Jr. 6.0 CURRICULUM AND INSTRUCTION Motion Second Ayes Nays Abstain 6.1 Consideration and deliberation on the acceptance of a grant award from the Texas Workforce Commission in the amount of $481,813. Exhibit 6.1 Page 32 Note: The grant award will allow El Paso Community College, in partnership with Tenet Hospitals Limited, to provide training to 321 Tenet employees and ten (10) new employees to increase the skill levels and wages of the Texas workforce. Resource Person: Steven Smith Motion Second Ayes Nays Abstain 6.2 Consideration and deliberation on entering into a contract with the El Paso Community Foundation and El Paso Festivals, Inc. to produce and present “Viva El Paso” for the 2016 season. Exhibit 6.2 Page 33 Note: The El Paso Community Foundation has approved a grant of $150,000 to the College through El Paso Festivals, Inc. to produce and stage “Viva El Paso” for the 2016 season. The grant will be disbursed in two installments of $75,000 each. Resource Person: Steven Smith Agenda Regular April 20, 2016 Page 6 Consent Docket Mr. Art Fierro Dr. Carmen Olivas Graham Mr. Brian J. Haggerty Mrs. Gracie Quintanilla Mrs. Belen B. Robles Ms. Selena N. Solis Mr. John E. Uxer, Jr. 6.0 CURRICULUM AND INSTRUCTION Motion Second Ayes Nays Abstain 6.3 Consideration and deliberation on the acceptance of a grant award from State Farm Good Neighbor Citizenship Grant in the amount of $18,000. Exhibit 6.3 Page 34 Note: Funding from this grant award will support the El Paso Community College Driver Education Program and allow for an additional five (5) hours of classroom training emphasizing in awareness of driving problems more common to new teenage drivers. Resource Person: Steven Smith Agenda Regular April 20, 2016 Page 7 Consent Docket Mr. Art Fierro Dr. Carmen Olivas Graham Mr. Brian J. Haggerty Mrs. Gracie Quintanilla Mrs. Belen B. Robles Ms. Selena N. Solis Mr. John E. Uxer, Jr. 7.0 STUDENT SERVICES Motion Second Ayes Nays Abstain 7.1 Consideration and deliberation on the approval of Continuing Education tuition rates for new courses. Pages 35-36 Note: As new course are brought into the inventory, the Board of Trustees approves the associated tuition rates. Resource Person: Motion Second Ayes Nays Abstain Exhibit 7.1 Steven Smith 7.2 Consideration and deliberation on the approval of Continuing Education tuition rates for revised courses. Exhibit 7.2 Pages 37-38 Note: Workforce and Continuing Education Department is requesting approval for changes in tuition. Resource Person: Steven Smith Agenda Regular April 20, 2016 Page 8 Consent Docket Mr. Art Fierro Dr. Carmen Olivas Graham Mr. Brian J. Haggerty Mrs. Gracie Quintanilla Mrs. Belen B. Robles Ms. Selena N. Solis Mr. John E. Uxer, Jr. 8.0 COMMUNITY SERVICES Motion Second Ayes Nays Abstain 8.1 Consideration and deliberation on the acceptance of monetary donations. Exhibit 8.1 Page 39 Note: To accept monetary donations from Metropolitan Financial Group, Jose Gonzalez, Townsquare Media, and Herbalife Independent Distributor. The monetary donations will go towards the El Paso Community College Baseball Program. Resource Person: Josette Shaughnessy Motion Second Ayes Nays Abstain 9.0 UNFINISHED BUSINESS Motion Second Ayes Nays Abstain 10.0 ADJOURNMENT Agenda Regular April 20, 2016 Page 9 28 Exhibit 3.1 Full-Time Institutionally-Funded Actions Bonilla, Miguel Instructor Faculty Kinesiology Tenure Track* 08/15/16 – 05/13/17 Grade C/5 Competitive Appointment (Replacement Action) Lusk, Sharon Peace Officer I Classified Staff Police Department 05/02/16 – 08/31/16 Grade D Competitive Appointment (Replacement Action) Contreras, Denice Admissions & Registration Assistant Classified Staff Admissions & Registration 11/05/15 – 06/30/16 Grade D Leave of Absence Mais, Charles Project Manager, Construction Services Professional Support Physical Plant 05/09/16 – 08/31/16 Grade F Competitive Appointment (New Position) Davis, Diana Manager, Academic Resources Professional Support Student Success 05/02/16 – 08/31/16 Grade D Competitive Appointment (Replacement Action) Moncivaiz, Juana Peace Officer I Classified Staff Police Department 04/25/16 – 08/31/16 Grade D Competitive Appointment (Replacement Action) Delgado, Joseph Peace Officer I Classified Staff Police Department 04/25/16 – 08/31/16 Grade D Competitive Appointment (Replacement Action) Reyes, Roberto Instructor Faculty Government Temporary (Lecturer) Status 03/21/16 – 05/14/16 Grade H/5 Noncompetitive Appointment (New Position) (Exhibit 3.1.1) 04/20/16 29 Exhibit 3.1 Full-Time Institutionally-Funded Actions Samaniego, Roberto Project Manager, Construction Services Professional Support Physical Plant Temporary Status 04/01/16 – 04/24/16 Grade F Extension of Appointment Samaniego, Roberto Project Manager, Construction Services Professional Support Physical Plant 04/25/16 – 08/31/16 Grade F Competitive Appointment (New Position) Valenzuela, Jorge Instructor Faculty Criminal Justice Tenure Track* 08/15/16 – 05/13/17 Grade C/5 Competitive Appointment (New Position) *Tenure Track faculty members serve a period of five years in a faculty probationary status prior to being granted tenure status by the Board of Trustees. (Exhibit 3.1.2) 04/20/16 30 Exhibit 3.2 Full-Time Externally-Funded Actions Armendariz, Pablo Manager, Contract Opportunities Center Professional Support Contract Opportunities Center DoD/DLA Grant Temporary Status 04/25/16 – 08/31/16 Grade F Competitive Appointment (Replacement Action) (Exhibit 3.2.1) 04/20/16 31 Exhibit 3.3 Information Items (No Action Required) Resignations: Gamboa, Erika Administrative Associate Vice President, Information Technology 04/29/16 Morales, Antonio Peace Officer I Police Department 05/27/16 Quian, Luis Peace Officer I Police Department 04/08/16 (Exhibit 3.3.1) 04/20/16 32 CURRICULUM AND INSTRUCTION ABSTRACT Item(s) to be Considered: Consideration and deliberation on the acceptance of a grant award from the Texas Workforce Commission. Requestor: Kathleen Lopez Resource Persons: Purpose: Area Responsible: Amount: $481,813 Workforce and Continuing Education Steven Smith, Kathleen Lopez, Marta de la Fuente, Souraya Hajjar The funding from this grant award will provide an increase in the skill levels and wages of the Texas workforce in partnership with Tenet Hospitals Limited. Explanation: El Paso Community College will provide training to Tenet employees to increase the skill and competency of nursing, respiratory care, radiologic, and paraprofessional team members. Upon completion of the training, the business partner anticipates maintained skills and licensure that supports patient treatment; highly qualified clinical staff who can provide higher-quality and safer patient care; the ability to meet qualified staffing demands upon the opening of a fourth hospital; and the positioning of team members for wage increases and promotion. The grant award will provide training for 321 existing employees and ten (10) new employees. Budget Account Number: 22709-E22709: Budget Summary $481,813 April 4, 2016 – September 30, 2017 Detailed Budget Overview: Administrative Costs Direct Training Costs Equipment TOTAL Recommendation: $ 62,110 414,065 5,638 $481,813 Approval by the Board of Trustees. (Exhibit 6.1.1) 04/20/16 33 CURRICULUM AND INSTRUCTION ABSTRACT Item(s) to be Considered: Requestor: Claude Mathis Consideration and deliberation on entering into a contract with the El Paso Community Foundation and El Paso Festivals, Inc. to produce and present “Viva El Paso” for the 2016 season. Amount: $150,000 (Annual Funding) Area Responsible: Communication and Performing Arts Resource Persons: Steven Smith, Claude Mathis, Keith Townsend, Al Lawrence Purpose: The El Paso Community Foundation has approved a grant to the College to produce and present “Viva El Paso” for the 2016 season; the contract will permit the College to receive these funds through El Paso Festivals, Inc. Explanation: The grant will support the production and the presentation of “Viva El Paso” for the 2016 season. The grant will be awarded in two disbursements of $75,000 each. The first installment will be distributed at the initiation of preparations for the season and the second disbursement after the season is completed. Budget Account Number: 23715 P23715 Budget Summary $150,000 April 1, 2016 –September 30, 2016 Detailed Budget Overview: 61000 Salaries 62000 Fringe 71313 Consultant 71130 Instructional Supplies TOTAL Recommendation: $ 12,500 1,312 96,000 40,188 $150,000 Approval by the Board of Trustees. (Exhibit 6.2.1) 04/20/16 34 CURRICULUM AND INSTRUCTION ABSTRACT Item(s) to be Considered: Consideration and deliberation on the acceptance of a grant award from State Farm Good Neighbor Citizenship Grant. Requestor: Kathleen Lopez Resource Persons: Purpose: Area Responsible: Amount: $18,000 Workforce and Continuing Education Steven Smith, Kathleen Lopez, Barry Bogle The funding from this grant award will support the El Paso Community College Driver Education Program and allow for an additional five (5) hours of classroom training emphasizing in awareness of driving problems common to new teenage drivers. Topics to be covered include: cellphone use/texting while driving; driver inattention; DWI; DUI; racing; and the impact of moving violations on insurance rates and the cost of insurance. Explanation: Participants are expected to gain a greater awareness and appreciation for typical traffic law violations that are more common to new teenage drivers. Budget Account Number: 23661-P23661 Budget Summary $18,000 January, 2016 –December, 2016 Detailed Budget Overview: 61000 62000 71130 71123 71430 71440 71770 Recommendation: Salaries Fringe Instructional Supplies Equipment Advertising/Marketing Hospitality Employee Relations Expense TOTAL $8,800 1,000 1,000 3,000 3,000 1,000 200 $18,000 Approval by the Board of Trustees. (Exhibit 6.3.1) 04/20/16 35 STUDENT SERVICES ABSTRACT Item(s) to be Considered: Requestor: Kathleen Lopez Resource Persons: Purpose: Consideration and deliberation on the approval of Continuing Education tuition rates for new courses. Area Responsible: Workforce and Continuing Education Steven Smith, Kathleen Lopez Approve tuition rates for new CE courses. Explanation: As new courses are brought into the inventory, the Board of Trustees approves the associated tuition rates. Recommendation: Approval by the Board of Trustees. (Exhibit 7.1.1) 4/20/16 36 COURSE TITLE HOURS TUITION Grant Writing Suite – Online 72 $261 Asian Martial Arts Certificate in Holistic & Integrative Health Foundations 3 12 9 $60 $66 Business/Industry Training & Personal Enrichment PIO 004 CE Health AHP 412 AHP 415 (Exhibit 7.1.2) 4/20/16 37 STUDENT SERVICES ABSTRACT Item(s) to be Considered: Requestor: Kathleen Lopez Resource Persons: Purpose: Consideration and deliberation on the approval of Continuing Education tuition rates for revised courses Area Responsible: Workforce and Continuing Education Steven Smith, Kathleen Lopez Approve tuition rates for revised CE courses. Explanation: Workforce and Continuing Education Department is requesting approval for changes in tuition. Comments column describes reasons for each course. Recommendation: Approval by the Board of Trustees. (Exhibit 7.2.1) 4/20/16 38 COURSE TITLE OLD HOURS OLD TUITION NEW HOURS NEW TUITION COMMENTS Business/Industry Training & Personal Enrichment PIE 794 Project Management Fundamentals – Online 24 $77 24 $95 PIE 799 Introduction to Stock Options – Online 24 $77 24 $95 (Exhibit 7.2.2) Price increased to comply with vendor’s price change. Price increased to comply with vendor’s price change. 4/20/16 39 COMMUNITY SERVICES ABSTRACT Item(s) to be Considered: Requestor: Lety Jones Resource Persons: Purpose: Consideration and deliberation on the acceptance of monetary donations. Area Responsible: Marketing & Community Relations Josette Shaughnessy, Joyce Cordell To accept a donation of $899 from Metropolitan Financial Group. To accept a donation of $150 from Jose Gonzalez. To accept a donation of $75 from Townsquare Media. To accept a donation of $300 from Herbalife Independent Distributor. Explanation: The monetary donations will go towards the El Paso Community College Baseball Program. Recommendation: Approval by the Board of Trustees. (Exhibit 8.1.1) 04/20/16