“Keeping your money in your pocket, where it belongs.”
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Topics

Project Overview and Scope

Project Deliverables

Work Streams and Timeline

Challenges

Next Steps
FLAIR Study Project Overview
The Department of Financial Services
selected North Highland to complete a study
of the Florida Accounting Information
Resource (FLAIR) Subsystem and provide a
recommendation to replace or enhance
FLAIR in accordance with proviso in the
2013 General Appropriations Act (GAA).
Project Scope
1. Prepare an inventory of all agency systems
interfacing with FLAIR.
2. Assess the advantages and disadvantages of
enhancing FLAIR.
3. Assess the advantages and disadvantages of
replacing:
a. FLAIR;
b. FLAIR and the Cash Management System
(CMS);
c. FLAIR, CMS, and the procurement
(MyFloridaMarketPlace) and personnel
information subsystems (PeopleFirst).
Project Scope (Cont.)
4. Assess the feasibility of implementing an
Enterprise Resource Planning (ERP) system
for the State of Florida.
5. Identify any specific changes needed in the
Florida Statutes and the state’s financial
business practices to facilitate the
recommended option.
6. Prepare a Final Report that adheres to the
requirements set forth in the 2013 GAA
Proviso and section 287.0571(4), F.S.
Project Deliverables
Deliverable Title
Draft Deliverable
Due Date
DFS Review
Completion Date
Final Deliverable
Due Date
Project Management
Plan and Project
Schedule
2 First draft of the FLAIR
Study Report
October 31, 2013
November 14, 2013
November 28, 2013
November 18, 2013
December 9, 2013
January 24, 2014
3 Inventory of all agency
systems interfacing
with FLAIR
December 2, 2013
December 16, 2013
December 30, 2013
4 Second draft of the
FLAIR Study Report
January 24, 2014
February 14, 2014
February 28, 2014
5 Final FLAIR Study
Report
February 28, 2014
March 14, 2014
March 21, 2014
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6 Consultation and
Testimony
As requested
May 31, 2014
Work streams and Timeline
October
November
December
February
January
March
April
Week of
7
14
21
28
4
11
18
25
2
9
16
23
30
6
13
20
27
3
10
17
24
3
10
17
23
31
7
14
Week #
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
D1
D2
D4
D3
D5
Initiate
1 Oct 28: Project Plan and Schedule - Draft
Nov 29: Project Plan and Schedule - Final
1
Assessment
Analysis
Planning
Publish
2
Nov 18: First Draft FLAIR Study Report - Draft
3
Legend
Work Streams
Deliverables
Consultation (until May 31)
2 Jan 24: First Draft FLAIR Study Report - Final
Dec 02: Inventory of Agency Systems - Draft
3 Dec 30: Inventory of Agency Systems - Final
4 Jan 24: Second Draft FLAIR Study Report - Draft
Feb 28: Second Draft FLAIR Study Report - Final 4
Feb 28: Final FLAIR Study Report - Draft 5
Mar 21: Final FLAIR Study Report - Final 5
Project Management & Stakeholder Engagement
Challenges

Managing timeframe and depth of study

Availability of staff

Overreaching the analysis (analysis paralysis)

Meeting expectations set forth by Proviso

Perception – internal and external
Next Steps for Agency Inventory


November Activities

Distribute Inventory Spreadsheets to Agencies

Work with Agencies to complete the Inventory
December Activities



Review results of Inventory
Conduct follow-up meetings with individual
Agencies as needed
Finalize Agency Inventory Report
“Keeping your money in your pocket, where it belongs.”
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