No. 815.1
ROSE TREE MEDIA
SCHOOL DISTRICT
SECTION:
OPERATIONS
TITLE:
ACCEPTABLE USE OF
DISTRICT INFORMATION
TECHNOLOGY POLICY
ADOPTED:
June 24, 2010
REVISED:
815.1 ACCEPTABLE USE OF DISTRICT INFORMATION TECHNOLOGY
1. Purpose
The Board of School Directors supports the use and monitoring of the school
district’s information technology which includes the Student Management System,
Financial Management System and Special Education Management System. This
policy is applicable to all district management system users and prescribes how data
will be maintained in compliance with applicable federal and state laws. The primary
use of the Rose Tree Media Information Management Systems shall be in support of
education and consistent with the purposes of the school district.
2. Authority
All school district information management systems shall be retained in accordance
with federal, state, and local law and regulations, as well as, school district policies.
The school district reserves the right to monitor and log information management
systems’ use and to monitor access by school district staff. Use of Information
Management Systems is a privilege, not a right; inappropriate, unauthorized, and
illegal use will result in the cancellation of those privileges.
3. Definitions
Access – viewing, editing, printing, downloading, copying, or retrieving data from a
computer, computer system, computer network.
Information Management Systems – includes the Student Management System,
Financial Management System and Special Education Management System.
School District Staff – users who are granted access to Information Management
Systems in Rose Tree Media School District for purposes defined above.
Systems Administrator - the management systems administrator who provides
technology support services to staff in pentamation FMS and SMS within the
schools and throughout the district as required.
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815.1. ACCEPTABLE USE OF DISTRICT INFORMATION TECHNOLOGY - Pg. 2
Use Guidelines And Requirements
The Information Management Systems will be used to support the school district’s
managerial, financial, and educational needs as they pertain to district students,
teachers, and administrators. Access by school district staff shall be utilized in a
manner free from discrimination, harassment, prejudice, and racism.
Security
Information Management System user accounts will be provided for approved
personnel only.
Information Management System accounts are to be used only by the authorized
owner of the account for the authorized purpose.
System security is protected through the use of passwords. School district staff will
be responsible for safeguarding passwords and held accountable for the unauthorized
or negligent disclosure of this information.
Upon termination of employment in the Rose Tree Media School District, all access
rights to any Information Management Systems are immediately terminated.
All data accessible via the Rose Tree Media Information Management Systems shall
be district property and shall not be disclosed except for school district purposes
consistent with the objectives of this policy.
Safety
Diligent efforts must be made to delete all unused reports or obsolete files created
from the Rose Tree Media Information Management Systems.
The school district may terminate the availability of any or all of the Rose Tree
Media Information Management Systems at any time.
Prohibitions
The Rose Tree Media Information Management Systems shall not be used in
violation of any federal, state, or local statute or regulation or school district policy
or to engage in, promote or assist activities or conduct prohibited by law or school
district policy.
Users shall not intentionally seek information, obtain copies, or modify files without
proper authorization from the Systems Administrator.
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815.1. ACCEPTABLE USE OF DISTRICT INFORMATION TECHNOLOGY - Pg. 3
Users shall not intentionally seek passwords belonging to other users, or
misrepresent other users on the Rose Tree Media Information Management Systems.
No use of one (1) Rose Tree Media Information Management System shall serve to
disrupt the use of another Rose Tree Media Management System.
Data shall not be destroyed or abused in any way.
Monitoring Notification
All management systems and all communications and stored information
transmitted, received, or contained in the school district’s Information Management
Systems are the school district’s property and are to be used primarily for job-related
purposes. To ensure proper use of the management systems, the school district may
monitor the use of these systems. Such monitoring may include, but not be limited
to, entering a staff member’s data files whenever there is a school district business
need to do so.
Violations, Limitation Of Liability And Acknowledgement
Staff that violate this policy are subject to discipline up to and including termination
from employment.
In no event shall the school district be liable to any staff member for any damages,
whether direct, indirect, special, or consequential, arising out of the use or the
accuracy or correctness of data bases or information contained therein or related,
directly or indirectly, to any failure or delay of the school district in providing access
to the Information Management Systems.
References
Board Policy – 815
The Family Educational Rights and Privacy Act of 1974 (FERPA) - 20 U.S.C.
Sec. 1232(g)
Individuals with Disabilities Education Act (IDEA) - 20 U.S.C. 1417(c), 1439(a)(2)
No Child Left Behind Act – 20 U.S.C. Sec. 6301 et seq.
Pennsylvania Department of Education Students Data Access and Use Policy
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