Rochester Community and Technical College
ANNUAL FINANCIAL REPORT
for the years ended June 30, 2011 and 2010
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ROCHESTER COMMUNITY
AND TECHNICAL COLLEGE
A MEMBER OF THE
MINNESOTA STATE COLLEGES AND UNIVERSITIES SYSTEM
ANNUAL FINANCIAL REPORT
FOR THE YEARS ENDED JUNE 30, 2011 and 2010
Prepared by:
Rochester Community and Technical College
851 30th Avenue SE
Rochester, MN 55904
Upon request, this publication is available in alternate formats by calling one of the following:
General number (651) 201-1800
Toll free: 1-888-667-2848
For TTY communication, contact Minnesota Relay Service at 7-1-1 or 1-800-627-3529.
ROCHESTER COMMUNITY AND TECHNICAL COLLEGE
ANNUAL FINANCIAL REPORT
FOR THE YEARS ENDED JUNE 30, 2011 and 2010
TABLE OF CONTENTS
INTRODUCTION
Page
Transmittal Letter .................................................................................................................................. 5
Organization Chart .................................................................................................................................7
FINANCIAL SECTION
Independent Auditors’ Report ..............................................................................................................10
Management’s Discussion and Analysis ..............................................................................................12
Basic Financial Statements
Statements of Net Assets .............................................................................................................. 18
Statements of Revenues, Expenses, and Changes in Net Assets ...................................................19
Statements of Cash Flows .............................................................................................................20
Notes to the Financial Statements .................................................................................................22
REQUIRED SUPPLEMENTARY INFORMATION SECTION
Schedule of Funding Progress for Net Other Postemployment Benefits ............................................. 43
SUPPLEMENTARY SECTION
Report on Internal Control Over Financial Reporting and on Compliance and
Other Matters Based on an Audit of Financial Statements Performed
in Accordance with Government Auditing Standards .................................................................. 46
1
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2
INTRODUCTION
3
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4
5
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6
7
Vacant
Vice President of Finance
and Facilities (CFO)
Renee Engelmeyer
Chief Human Resources
Officer (CHRO)
A MEMBER OF MINNESOTA STATE COLLEGES AND UNIVERSITIES
Dr. Michael Bequette
Vice President of
Teaching and Learning
(CAO)
Don Supalla
President
Steven J. Rosenstone
Chancellor
MNSCU BOARD OF
TRUSTEES
Scott Sahs
Chief Information
Officer (CIO)
Dave Weber
Chief Strategic
Operations Officer
ROCHESTER COMMUNITY AND TECHNICAL COLLEGE
Lisa Baldus
Foundation Executive
Director
The financial activity of the Rochester Community and Technical College is included in this report. The
College is one of 32 colleges and universities included in the Minnesota State Colleges and Universities
Annual Financial Report which is issued separately.
All financial activity of Minnesota State Colleges and Universities is included in the state of Minnesota
Comprehensive Annual Financial Report.
8
FINANCIAL SECTION
9
10
11
MANAGEMENT’S DISCUSSION AND ANALYSIS (Unaudited)
INTRODUCTION
The following discussion and analysis provide an overview of the financial position and activities of Rochester
Community and Technical College, a member of the Minnesota State Colleges and Universities system, for the
fiscal years ended June 30, 2011, 2010, and 2009. This discussion has been prepared by management and
should be read in conjunction with the financial statements and accompanying footnotes, which follow this
section.
Rochester Community and Technical College (the College) is one of 32 colleges and universities comprising
Minnesota State Colleges and Universities. A 15 member Board of Trustees appointed by the Governor
governs the Minnesota State Colleges and Universities system. Twelve trustees serve six-year terms, eight
representing each of Minnesota’s congressional districts and four serving at large. Three student trustees – one
from a state university, one from a community college, and one from a technical college – serve two-year terms.
The Board of Trustees selects the Chancellor and has broad policy responsibility for system planning, academic
programs, fiscal management, personnel, admissions requirements, tuition and fees.
The College is a two-year institution providing technical, liberal arts, and lifelong learning, with approximately
4,647 full time equivalents and over 8,282 unduplicated headcount. The College employs approximately 755
full and part-time faculty and staff members (unduplicated annual head count). The College is mandated by the
Legislature of the State of Minnesota to be an open enrollment institution.
The College offers more than 70 programs of study with approximately 130 credential options in nursing and
allied health, accounting and business, sciences and technical, public and human services and liberal arts
programming. A variety of delivery approaches are utilized to support student learning. These include face-toface, labs, online, internships, on-the-job training, clinical experiences, simulations, cohort, and interactive
television delivery. The College is located at University Center Rochester and partners with a sister institution,
Winona State University.
FINANCIAL HIGHLIGHTS
The College’s financial position improved in fiscal year 2011. Assets totaled $83.6 million in 2011 compared
to $83.2 million in 2010. Liabilities decreased slightly to $16.1 million in 2011 compared to $16.4 million in
2010. Net assets, which represent the residual interest in the Rochester Community and Technical College’s
assets after liabilities are deducted, is comprised of capital assets, net of related debt, of $58.4 million; restricted
assets of $0.8 million; unrestricted net assets of $8.2 million in 2011; compared to capital assets, net of related
debt, of $59.8 million; restricted assets of $0.8 million, and unrestricted assets of $6.3 million in 2010.
USING THE FINANCIAL STATEMENTS
The Rochester Community and Technical College’s financial report includes three financial statements: the
statements of net assets; the statements of revenues, expenses and changes in net assets; and the statements of
cash flows. These financial statements are prepared in accordance with applicable generally accepted
accounting principles (GAAP) as established by the Governmental Accounting Standards Board (GASB)
through authoritative pronouncements.
12
STATEMENTS OF NET ASSETS
The statements of net assets present the financial position of Rochester Community and Technical College at
the end of the fiscal year and include all assets and liabilities of the College as measured using the accrual basis
of accounting. The difference between total assets and total liabilities (net assets) is one indicator of the current
financial condition of the College.
The change in net assets is an indicator of whether the overall financial condition has improved or worsened
during the year. Capital assets are stated at historical cost, less an allowance for depreciation, with current year
depreciation reflected as a period expense on the statements of revenues, expenses and changes in net assets.
Summary Statements of Net Assets as of June 30
(in Thousands)
2011
2010
$
19,063 $
16,748
179
293
159
64,180
83,581
221
65,973
83,235
328
62,535
80,671
Current Liabilities
Noncurrent Liabilities
Total Liabilities
Net Assets
6,966
9,164
16,130
67,451
6,921
9,444
16,365
66,870
6,860
9,353
16,213
64,458
$
$
$
2009
17,484
324
Current Assets
Restricted Assets
Noncurrent Assets
Student Loans Receivable
Capital Assets, Net
Total Assets
$
Current assets consist primarily of cash, cash equivalents, and investments totaling $15.8, and $13.5 million at
June 30, 2011 and 2010, respectively. Total current assets increased $2.3 million over the prior year and
represents approximately 4.6 months of operating expenses (excluding depreciation).
Current liabilities consist primarily of accounts and salaries and benefits payable. Accounts payable totaled
$0.9 million at June 30, 2011 and $0.9 million at June 30, 2010, essentially staying the same due to an increased
focus on spending reductions during fiscal years 2011 and 2010.
Included within the current liabilities are $3.5 and $3.5 million of salaries and benefits payable as of June 30,
2011 and 2010 respectively, representing approximately 2 months of earned salary for faculty who have elected
to receive salaries over twelve months on a September 1 - August 31 year. This figure has remained stable over
the past two years because salary compensation has been unchanged with zero percent cost of living increases.
Net assets represent the residual interest in the College’s assets after liabilities are deducted.
13
The College’s net assets as of June 30, 2011, 2010, and 2009, respectively, are summarized as follows:
Summarized Net Assets as of June 30,
(in Thousands)
2011
Invested in capital assets, net of related debt
$ 58,374
Restricted
845
Unrestricted
8,232
Total Net Assets
$ 67,451
$
$
2010
59,782
808
6,280
66,870
$
$
2009
56,560
815
7,083
64,458
Invested in capital assets, net of related debt — represents the College’s capital assets, net of accumulated
depreciation, and outstanding principal balances of debt attributable to the acquisition, construction or
improvement of those assets.
Restricted — primarily includes debt service and contributed capital for Perkins loans.
CAPITAL AND DEBT ACTIVITIES
One of the critical factors in continuing the quality of Rochester Community and Technical College’s academic
programs is the development and renewal of its capital assets. The College continues to implement its longrange plan to modernize its complement of older facilities, balanced with new construction. Capital assets as of
June 30, 2011 and 2010, totaled $64.1 million, net of accumulated depreciation of $51.9 million and $66.0
million, net of accumulated depreciation, of $48.4 million respectively. The College is periodically cycling new
technology into the classrooms and disposing of outdated equipment.
Capital outlays totaled $1.9 million in 2011 and $7.0 million in 2010. Capital outlays are primarily comprised
of recently completed new buildings, replacement and renovation of existing facilities, as well as significant
investments in equipment. In fiscal year 2011, two capital projects were completed, the new Welcome Center
and an upgrade to the fire alarm and emergency notification system. In fiscal year 2010 major capital projects
included a roof replacement at the Heintz Center, an elevator code modification project, and structural repairs to
Memorial Hall. The large decrease between the dollar amounts is a result of a reduction in the size of the
projects and the reduced costs of the projects. Numerous projects continue to move forward with anticipated
completion in fiscal year 2012.
Bonds payable totaled $5.3 million at June 30, 2011. This amount includes bonds issued in prior years and
bonds issued in fiscal 2011 to finance construction of buildings and improvements.
Additional information on capital and debt activities can be found in Notes 6 and 8.
14
STATEMENTS OF REVENUES, EXPENSES, AND CHANGES IN NET ASSETS
The statements of revenues, expenses, and changes in net assets present Rochester Community and Technical
College’s results of operations for the year. When reviewing the full statement, users should note that GASB
requires classification of state appropriations as non-operating revenue.
Summary Statements of Revenues, Expenses, and Changes in Net Assets
(in Thousands)
2011
Operating revenues:
Student tuition, fees, and sales, net
Other revenue
Total operating revenues
2010
2009
$ 21,753 $ 22,034 $ 21,634
1,342
535
1,833
23,095
22,569
23,467
Non-operating revenues:
State and capital appropriations
Federal and state grants
Other
Total non-operating revenues
Total revenues
17,001
14,001
230
31,232
54,327
20,697
12,895
578
34,170
56,739
18,427
8,147
528
27,102
50,569
Operating expenses:
Salaries and benefits
Supplies and services
Depreciation
Financial aid, net
Total operating expenses
33,942
14,020
3,763
1,780
53,505
34,770
13,755
3,578
1,966
54,069
33,431
14,068
3,340
986
51,825
Non-operating expenses:
Interest expense and other
Total expenses
241
53,746
258
54,327
292
52,117
581
2,412
(1,548)
Change in net assets
Net assets, beginning of year
Net assets, end of year
66,870
64,458
66,006
$ 67,451 $ 66,870 $ 64,458
Tuition and state appropriations are the primary sources of funding for Rochester Community and Technical
College’s academic programs. In fiscal year 2011, enrollment decreased 1.5 percent from the previous year.
Student tuition fees and sales decreased although scholarship allowance increased due to an increase in federal
financial aid. Salary and benefits also decreased by almost a million dollars because fewer adjuncts were hired,
class sizes increased, and fill rates improved. In addition, the College did not fill various classified vacancies
in anticipation of fiscal challenges and uncertainties.
In fiscal year 2011, a system wide reporting change took place that reclassified cost of goods sold from a
reduction of sales revenue to an operating expense. Another reporting change that took place is a change in
classification of some appropriation revenue from the “Capital appropriation” to the “Appropriation” line.
During fiscal year 2010, a system wide reporting change took place that reclassified federal and state grants to
non-operating revenue. The overall effect of these changes to the statements is zero.
15
The College recognized non-operating revenue related to the American Recovery and Reinvestment Act of
2009. Tuition increases were mitigated by a portion of these funds, $429,642 in fiscal 2011 and $379,885, in
fiscal 2010. The remaining funds were used to offset operating expenses.
The state appropriation decreased by $65,319 in fiscal year 2011 and decreased by $1.5 million in fiscal year
2010. The College consistently relies more on student tuition revenue, as state appropriations have continued to
decline.
Capital appropriations decreased by $3.6 million and there were no capital grants in fiscal year 2011. In fiscal
year 2010, capital appropriations increased by $3.8 million and capital grants decreased by $0.3 million. The
increase in fiscal year 2010 is due to capital bonding or Higher Education Asset Preservation and Replacement
(HEAPR) funds that were received during the year. The College has elected to combine state and capital
appropriations in the table on page four, showing a combined decrease in appropriations during the current year.
Revenue by Source (In Thousands)
$25,000
$20,000
$15,000
2011
2010
$10,000
2009
$5,000
$Student tuition,
State
fees & sales appropriations
Federal and
state grants
Capital
Other revenue
appropriations
The relationship between the categories of expenses has remained constant over the last three years with salaries
and benefits remaining the largest share of expenditures.
16
Fiscal 2010
Expenditures
Fiscal 2011 Expenditures
Salaries and
benefits
7% 4%
7% 3%
Supplies and
services
Depreciation
6% 2%
25
%
26%
64%
27%
64
%
Financial
aid, net
Fiscal 2009
Expenditures
65%
ECONOMIC FACTORS THAT WILL AFFECT THE FUTURE
Looking to the future, management believes that Rochester Community and Technical College is making
progress in improving the College’s financial condition. Based on the economy, administration has
purposefully made a decision to project a slight enrollment decline in fiscal year 2012. This decision is based
on a number of factors outside the control of the College, such as declining available funds for dislocated
workers and a decrease in the number of employer reimbursement programs for retraining; a pattern of
decreasing full-time and increasing part-time student demographics; and an increase in online enrollment
reflecting students desire to complete their program of study at a pace that works around their full-time
employment. With a projected decline in enrollment, management is making a concerted effort to focus on
retention of our existing students through such initiatives as First Year Experience and Learning Communities.
These initiatives focus on improving student retention and success, especially focused on under-represented and
under-prepared students.
In addition to enrollment, the College has been very active in garnering outside financial resources to continue
to move goals and initiatives forward. This includes securing a $1.9 million grant from the Trade Adjustment
Assistance Community College and Career Training Grant, which will be used to ensure Minnesotans have
access to education and job training needed in today’s global economy. The College is also actively
collaborating with the City of Rochester in promoting the City Sales Tax Extension, which directly benefits
higher education through two projects: $6.5 million for a Career and Technical Education Center at Heintz and
STEM Village, and $6 million for completion of the final phase of the Rochester Regional Stadium, housed on
the University Center Rochester campus.
Fiscal year 2012 and beyond will continue to bring new challenges as the economy of the region is uncertain,
but administration believes the College is in a strong position to serve the students and the community of the
area.
REQUESTS FOR INFORMATION
This financial report is designed to provide a general overview of Rochester Community and Technical College
finances for all those with an interest in the College’s finances. Questions concerning any of the information
provided in this report or requests for additional financial information should be addressed to:
The Office of the President
Rochester Community and Technical College
851 30th Avenue Southeast
Rochester, MN 55904-4999
17
ROCHESTER COMMUNITY AND TECHNICAL COLLEGE
STATEMENTS OF NET ASSETS
AS OF JUNE 30, 2011 AND 2010
(IN THOUSANDS)
Assets
Current Assets
Cash and cash equivalents
Investments
Grants receivable
Accounts receivable, net
Prepaid expense
Inventory
Student loans, net
Other assets
Total current assets
Current Restricted Assets
Cash and cash equivalents
Total restricted assets
Noncurrent Assets
Student loans, net
Capital assets, net
Total noncurrent assets
2011
$
Total Assets
Liabilities
Current Liabilities
Salaries and benefits payable
Accounts payable
Unearned revenue
Payable from restricted assets
Funds held for others
Current portion of long-term debt
Other compensation benefits
Total current liabilities
Noncurrent Liabilities
Noncurrent portion of long-term debt
Other compensation benefits
Capital contributions payable
Total noncurrent liabilities
Total Liabilities
Net Assets
Invested in capital assets, net of related debt
Restricted expendable, other
Unrestricted
Total Net Assets
$
The notes are an integral part of the financial statements.
18
2010
15,344
471
407
1,594
676
378
100
93
19,063
$
12,796
750
271
1,746
631
356
115
83
16,748
179
179
293
293
159
64,180
64,339
221
65,973
66,194
83,581
83,235
3,460
928
1,172
179
103
589
535
6,966
3,485
849
971
293
132
601
590
6,921
5,217
3,543
404
9,164
5,590
3,371
483
9,444
16,130
16,365
58,374
845
8,232
59,782
808
6,280
67,451
$
66,870
ROCHESTER COMMUNITY AND TECHNICAL COLLEGE
STATEMENTS OF REVENUES, EXPENSES, AND CHANGES IN NET ASSETS
FOR THE YEARS ENDED JUNE 30, 2011 AND 2010
(IN THOUSANDS)
2011
Operating Revenues
Tuition, net
Fees, net
Sales, net
Other income
Total operating revenues
$
Operating Expenses
Salaries and benefits
Purchased services
Supplies
Repairs and maintenance
Depreciation
Financial aid, net
Other expense
Total operating expenses
Operating loss
Nonoperating Revenues (Expenses)
Appropriations
Federal grants
State grants
Private grants
Interest income
Interest expense
Total nonoperating revenues (expenses)
Loss Before Other Revenues, Expenses, Gains, or Losses
Capital appropriations
Donated assets and supplies
Capital grants
Loss on disposal of capital assets
Change in net assets
Total Net Assets, Beginning of Year
14,188
2,665
4,900
1,342
23,095
2010
$
33,942
3,782
6,910
621
3,763
1,780
2,707
53,505
(30,410)
34,770
3,587
6,641
744
3,578
1,966
2,783
54,069
(31,500)
16,344
12,132
1,869
57
104
(241)
30,265
16,409
10,600
2,295
63
56
(258)
29,165
(145)
(2,335)
657
69
581
4,288
442
17
2,412
66,870
Total Net Assets, End of Year
$
The notes are an integral part of the financial statements.
19
14,142
2,786
5,106
535
22,569
67,451
64,458
$
66,870
ROCHESTER COMMUNITY AND TECHNICAL COLLEGE
STATEMENTS OF CASH FLOWS
FOR THE YEARS ENDED JUNE 30, 2011 AND 2010
(IN THOUSANDS)
2011
Cash Flows from Operating Activities
Cash received from customers
Cash repayment of program loans
Cash paid to suppliers for goods or services
Cash payments for employees
Financial aid disbursements
Net cash flows used in operating activities
$
23,391
52
(13,999)
(33,851)
(1,859)
(26,266)
2010
$
22,823
90
(13,669)
(34,501)
(2,037)
(27,294)
Cash Flows from Noncapital Financing Activities
Appropriations
Agency activity
Federal grants
State grants
Private grants
Net cash flows from noncapital financing activities
16,344
(29)
12,051
1,869
57
30,292
16,409
17
10,518
2,295
63
29,302
Cash Flows from Capital and Related Financing Activities
Investment in capital assets
Capital appropriation
Capital grants
Proceeds from the sale of capital assets
Proceeds from borrowing
Proceeds from bond premium
Interest paid
Repayment of lease principal
Repayment of bond principal
Net cash flows used in capital and related financing activities
(2,028)
657
69
144
132
(270)
(159)
(479)
(1,934)
(6,173)
4,288
17
6
15
19
(241)
(105)
(442)
(2,616)
Cash Flows from Investing Activities
Proceeds from sales and maturities of investments
Purchase of investments
Investment earnings
Net cash flows from investing activities
288
54
342
(363)
29
(334)
Net Increase (Decrease) in Cash and Cash Equivalents
2,434
(942)
Cash and Cash Equivalents, Beginning of Year
Cash and Cash Equivalents, End of Year
$
The notes are an integral part of the financial statements.
20
13,089
15,523
$
14,031
13,089
ROCHESTER COMMUNITY AND TECHNICAL COLLEGE
STATEMENTS OF CASH FLOWS
FOR THE YEARS ENDED JUNE 30, 2011 AND 2010
(IN THOUSANDS)
2011
Operating Loss
$
Adjustment to Reconcile Operating Loss to
Net Cash Flows used in Operating Activities
Depreciation
Provision for loan defaults
Loan principal repayments
Loans forgiven
Change in assets and liabilities
Inventory
Accounts receivable
Accounts payable
Salaries and benefits payable
Other compensation benefits
Capital contributions payable
Unearned revenues
Other assets and liabilities
Net reconciling items to be added to operating income
Net cash flow used in operating activities
Non-Cash Investing, Capital, and Financing Activites
Capital projects on account
Change in fair market value of investment
Amortization of bond premium
Donated equipment
$
$
21
(30,410)
2010
$
(31,500)
3,763
10
52
15
3,578
3
90
24
(22)
151
80
(25)
116
(80)
145
(61)
4,144
(26,266)
12
232
89
(35)
304
(71)
21
(41)
4,206
(27,294)
179
9
41
-
$
$
367
(3)
30
442
ROCHESTER COMMUNITY AND TECHNICAL COLLEGE
NOTES TO THE FINANCIAL STATEMENTS
FOR THE YEARS ENDED JUNE 30, 2011 AND 2010
1.
SUMMARY OF SIGNIFICANT ACCOUNTING AND REPORTING POLICIES
Basis of Presentation — The reporting policies of Rochester Community and Technical College, a member of
the Minnesota State Colleges and Universities system, conform to generally accepted accounting principles
(GAAP) in the United States, as prescribed by the Governmental Accounting Standards Board (GASB). The
statements of net assets, statements of revenues, expenses and changes in net assets, and statements of cash
flows include financial activities of the College.
Financial Reporting Entity — Minnesota State Colleges and Universities is an agency of the state of Minnesota
and receives appropriations from the state legislature, substantially all of which are used to fund general
operations. The College receives a portion of Minnesota State Colleges and Universities’ appropriation. The
operations of most student organizations are included in the reporting entity because the Board of Trustees has
certain fiduciary responsibilities for these resources.
Jointly Governed Organizations — Rochester Community and Technical College participates in a jointly
constructed facility with the City of Rochester, Minnesota for the University Center Rochester (UCR) Regional
Sports Complex. The complex includes an 114,000 square foot sports facility, soccer and football fields, and
baseball and softball diamonds. The College retains full ownership of the complex and shares the use of the
complex with the city based on a joint use agreement. Under the joint use agreement, the City maintains the
playfields and schedules their use. One softball diamond, one baseball diamond, three football practice fields,
and a football game field are maintained by the college. The College maintains and schedules the UCR
Regional Sports Center building. The City shares in the revenues generated by the sports facility and shares in
the operating costs of the facility. Rochester Community and Technical College incurred total operating
expenses of $545,716 and $400,629 for fiscal years 2011 and 2010, respectively. In fiscal years 2011 and
2010, the total revenue offsetting these expenses was $206,020 and $138,169, respectively. In fiscal years 2011
and 2010, the revenues generated during the City portion of the time in the facility was $140,119 and $121,712,
respectively.
The University Center Rochester was a partnership of three institutions of higher education: the University of
Minnesota Rochester, Winona State University, and Rochester Community and Technical College. All three
were co-located on one campus, known as the University Center Rochester, with Rochester Community and
Technical College being the landlord. In August 2007, the University of Minnesota Rochester moved its
operations to a new location in downtown Rochester. As a consequence, the joint powers agreement between
the two systems became null and void; however the University of Minnesota still has debt service payments that
were agreed to in previous fiscal years. The debt service payments will conclude in fiscal 2012. Although, the
University of Minnesota has moved their operations, the Regional Extension Office remains on campus as a
tenant. Rochester Community and Technical College still has agreements with both institutions to pay for
academic and facilities issues that were in effect at the time of the move. Winona State University paid
$1,494,929 and $857,459 in fiscal years 2011 and 2010, respectively, while the University of Minnesota
Regional Extension Office paid $3,512 and $2,741 respectively.
Basis of Accounting — The basis of accounting refers to when revenues and expenses are recognized and
reported in the financial statements. The accompanying financial statements have been prepared as a special
purpose government entity engaged in business type activities. Business type activities are those that are
financed in whole or in part by fees charged to external parties for goods or services. Accordingly, these
financial statements have been presented using the economic resources measurement focus and the accrual basis
of accounting. Revenues are recognized when earned and expenses are recognized as they are incurred.
Eliminations have been made to minimize the double-counting of internal activities. Inter-fund receivables and
payables have been eliminated in the statements of net assets. Minnesota State Colleges and Universities apply
22
all applicable Financial Accounting Standards Board (FASB) statements issued prior to November 30, 1989,
and GASB statements issued since that date.
Budgetary Accounting — College budgetary accounting, which is the basis for annual budgets and the
allocation of state appropriations, differs from GAAP. Budgetary accounting includes all receipts and expenses
up to the close of the books in August for the budget fiscal year. Revenues not yet received by the close of the
books are not included. The criterion for recognizing expenses is the actual disbursement, not when the goods
or services are received.
The state of Minnesota operates on a two year (biennial) budget cycle ending on June 30, of odd-numbered
years. Minnesota State Colleges and Universities are governed by a 15 member Board of Trustees appointed by
the Governor with the advice and consent of the state senate. The Board approves the College biennial budget
request and allocation as part of the Minnesota State Colleges and Universities’ total budget.
Budgetary control is maintained at the College. The College President has the authority and responsibility to
administer the budget and can transfer money between programs within the College without Board approval.
The budget of the College can be legally amended by the authority of the Vice Chancellor/Chief Financial
Officer.
The state appropriations do not lapse at year end. Any unexpended appropriation from the first year of a
biennium is available for the second year. Any unexpended balance may also carry over into future biennium.
Capital Appropriation Revenue — Minnesota State Colleges and Universities is responsible for paying onethird of the debt service for certain general obligation bonds sold for capital projects, as specified in the
authorizing legislation. The portion of general obligation bond debt service that is payable by the state of
Minnesota is recognized by Minnesota State Colleges and Universities as capital appropriation revenue when
the related expenses are incurred. Individual colleges and universities are allocated cash, capital appropriation
revenue, and debt based on capital project expenses.
Cash and Cash Equivalents — The cash balance represents cash in the state treasury and demand deposits in
local bank accounts as well as cash equivalents. Cash equivalents are short-term, highly liquid investments
having original maturities (remaining time to maturity at acquisition) of three months or less. Cash and cash
equivalents include amounts in demand deposits, savings accounts, cash management pools, repurchase
agreements, and money market funds. Restricted cash is cash held for capital projects.
All balances related to the state appropriation, tuition revenues, and most fees are in the state treasury. The
College also has four accounts in a local bank. The activities handled through the local bank include financial
aid, student payroll, auxiliary, and student activities.
Investments — The Minnesota State Board of Investment invests the College’s balances in the state treasury as
part of a state investment pool. This asset is reported as a cash equivalent. Interest income earned on pooled
investments is allocated to the colleges and universities. Information about the cash in the state treasury and
invested by the State Board of Investment, including deposit and investment risk disclosures, can be obtained
from the state of Minnesota Comprehensive Annual Financial Report, Minnesota Management and Budget, 400
Centennial Building, 658 Cedar Street, Saint Paul, MN 55155. Investments are reported at fair value.
Receivables — Receivables are shown net of an allowance for uncollectibles.
Inventories — Inventories are valued at cost using the first-in, first-out method.
Prepaid Expense — Prepaid expense consists of deposits in the state of Minnesota Debt Service Fund for future
general obligation bond payments and prepaid funds for software maintenance.
Capital Assets — Capital assets are recorded at cost or, for donated assets, at fair value at the date of
acquisition. Estimated historical cost has been used when actual cost is not available. Such assets are
23
depreciated or amortized on a straight-line basis over the useful life of the assets. Estimated useful lives are as
follows:
Buildings
Building improvements
Equipment
Library collections
35 years
15-20 years
3-20 years
7 years
Equipment includes all items with an original cost of $10,000 and over for items purchased since July 1, 2008,
$5,000 and over for items purchased between July 1, 2003 and June 30, 2008, and $2,000 and over for items
purchased prior to July 1, 2003. Buildings, building improvements, and internally developed software include
all projects with a cost of $250,000 and over for projects started since July 1, 2008 and $100,000 and over for
projects started prior to July 1, 2008. All land and library collection purchases are capitalized regardless of
amount spent.
Funds Held for Others — Funds held for others are primarily assets held for student organizations.
Long-Term Liabilities — The state of Minnesota appropriates for and sells general obligation bonds to support
construction and renovation of Minnesota State Colleges and Universities’ facilities as approved through the
state’s capital budget process. The College is responsible for a portion of the debt service on the bonds sold for
some College projects. The College may also enter into capital lease agreements for certain capital assets.
Other long-term liabilities include compensated absences, early termination benefits, net other postemployment
benefits, and workers’ compensation.
Operating Activities — Operating activities as reported in the statements of revenues, expenses and changes in
net assets are those that generally result from exchange transactions such as payments received for providing
services and payments made for services or goods received. Nearly all of the College’s expenses are from
exchange transactions. Certain significant revenue streams relied upon for operations are recorded as nonoperating revenues, including state appropriations, federal, state and private grants and investment income.
Unearned Revenue — Unearned revenue consists primarily of tuition received, but not yet earned, for summer
session. It also includes amounts received from grants which have not yet been earned under the terms of the
agreement.
Tuition, Fees, and Sales, Net — Tuition, fees, and sales are reported net of scholarship allowances. See Note 12
for additional information.
Federal Grants — Rochester Community and Technical College participates in several federal grant programs.
The largest is the Federal Pell Grant program. Federal Grant revenue is recognized as nonoperating revenue in
accordance with GASB Statement No. 33, Accounting and Financial Reporting for Nonexchange Transactions.
During fiscal years 2011 and 2010, $998,546 and $1,139,576 of federal aid was recognized as revenue related
to the American Recovery and Reinvestment Act of 2009, respectively. Of this amount, $429,642 and
$379,885, respectively, was used to mitigate tuition increases that would have otherwise been necessary.
Expenditures under government contracts are subject to review by the granting authority. To the extent, if any,
that such a review reduces expenditures allowable under these contracts, the College will record such
disallowance at the time the determination is made.
Capital Grants — The College receives federal, state, and private grants which are restricted for the acquisition
or construction of capital assets.
Reclassifications —Certain prior year amounts have been reclassified to conform to current year presentation.
These classifications had no effect on net assets previously reported. Cost of goods sold in the amount of
$3,157,494, reported in fiscal year 2010 as a reduction to sales revenue, was reclassified to an operating
expense. Also in fiscal year 2010, capital appropriation revenue in the amount of $133,376 was reclassified as
state appropriation revenue.
24
Use of Estimates — To prepare the basic financial statements in conformity with generally accepted accounting
principles, management must make estimates and assumptions. These estimates and assumptions may affect the
reported amounts of assets and liabilities and disclosure of contingent assets and liabilities, at the date of the
financial statements, and the reported amounts of revenues and expenses during the reporting period. Actual
results could differ from those estimates. The most significant areas that require the use of management’s
estimates relate to allowances for uncollectible accounts, scholarship allowances, workers’ compensation, and
compensated absences.
Net Assets — The difference between assets and liabilities is net assets. Net assets are further classified for
accounting and reporting purposes into the following three categories of net assets:
• Invested in capital assets, net of related debt: Capital assets, net of accumulated depreciation, and
outstanding principal balances of debt attributable to the acquisition, construction or improvement of
those assets.
• Restricted expendables other: Net assets subject to externally imposed stipulations. Net asset
restrictions for Rochester Community and Technical College are as follows:
Debt service — legally restricted for bond repayments.
Faculty contract obligations — faculty development and travel required by contracts.
Loans — the College’s contributed capital for Perkins loans.
Net Assets Restricted for Other
(In Thousands)
2011
2010
Debt service
$ 639 $ 593
Faculty contract obligations
37
44
Loans
169
171
Total
$ 845 $ 808
• Unrestricted: Net assets that are not subject to externally imposed stipulations. Unrestricted net assets
may be designated for specific purposes by action of management, the System Office, or the Board of
Trustees.
2.
CASH, CASH EQUIVALENTS AND INVESTMENTS
Cash and Cash Equivalents — All balances related to the appropriation, tuition, and most fees are in the state
treasury. In addition, the College has four accounts in a local bank. The activities handled through local banks
include financial aid, student payroll, auxiliary, and student activities.
Minnesota Statutes, Section 118A.03, requires that deposits be secured by depository insurance or a
combination of depository insurance and collateral securities held in the state’s name by an agent of the state.
This statute further requires that such insurance and collateral shall be at least 10 percent greater than the
amount on deposit.
The following table summarizes cash and cash equivalents:
Year Ended June 30
(In Thousands)
Carrying Amount
Cash, in bank
Money markets
Cash, treasury account
Total cash and cash equivalents
25
2011
3,659
782
11,082
$ 15,523
$
2010
4,192
476
8,421
$ 13,089
$
At June 30, 2011 and 2010, the College’s bank balance was $4,442,739 and $4,026,853, respectively. These
balances were adjusted by items in transit to arrive at the College’s cash in bank balance.
The College’s balance in the treasury is invested by the Minnesota State Board of Investment as part of the state
investment pool. This cash is reported as a cash equivalent.
The cash accounts are invested in short-term, liquid, high quality debt securities.
Investments — The Minnesota State Board of Investment manages the majority of the state’s investments. All
investments managed by the State Board of Investment are governed by Minnesota Statutes, Chapters 11A and
356A. Minnesota Statutes, Section 11A.24, broadly restricts investments to obligations and stocks of United
States and Canadian governments, their agencies and registered corporations, other international securities,
short term obligations of specified high quality, restricted participation as a limited partner in venture capital,
real estate, or resource equity investments, and the restricted participation in registered mutual funds.
Generally, when applicable, the statutes limit investments to those rated within the top four quality rating
categories of a nationally recognized rating agency. The statutes further prescribe the maximum percentage of
fund assets that may be invested in various asset classes and contain specific restrictions to ensure the quality of
the investments.
Within statutory parameters, the Minnesota State Board of Investment has established investment policies for
all funds under its management. These investment policies are tailored to the particular needs of each fund and
specify investment objectives, risk tolerance, asset allocation, investment management structure, and specific
performance standards. The State Board of Investment has conducted detailed analyses of each of the funds
under its control. These studies guide the ongoing management of the funds and are updated periodically.
The College had certificates of deposit of $470,862 and $749,669 at June 30, 2011 and 2010, respectively.
Custodial Credit Risk — Custodial credit risk for investments is the risk that in the event of a failure of the
counterparty, the College will not be able to recover the value of the investments that are in the possession of an
outside party. Board procedure 7.5.1 requires compliance with Minnesota Statutes, Section 118A.03, and
further excludes the use of FDIC insurance when meeting collateral requirements.
Credit Risk — Credit risk is the risk that an issuer or other counterparty to an investment will not fulfill its
obligations. The College’s policy for reducing its exposure to credit risk is to comply with Minnesota Statutes,
Section 118A.04. This statute limits investments to the top quality rating categories of a nationally recognized
rating agency.
Concentration of Credit Risk — Concentration of credit risk is the risk of loss attributed to the magnitude of a
government’s investment in a single issuer. The College’s policy for reducing this risk of loss is to comply with
Board procedure which recommends investments be diversified by type and issuer.
Interest Rate Risk — Interest rate risk is the risk that changes in interest rates will adversely affect the fair value
of a debt investment. The College complies with Board procedure 7.5.1 that recommends considering
fluctuating interest rates and cash flow needs when purchasing short-term and long-term investments.
26
3.
ACCOUNTS RECEIVABLE
The accounts receivable balances are made up primarily of receivables from individuals and businesses.
At June 30, 2011 and 2010, the total accounts receivable balances for the College were $2,142,439 and
$2,269,841 respectively, less an allowance for uncollectible receivables of $548,010 and $524,321,
respectively.
Summary of Accounts Receivable at June 30
(In Thousands)
2011
2010
Tuition
$ 974 $ 974
Fees
261
247
Sales and services
130
106
Third party obligations
37
447
Other
740
496
Total accounts receivable
2,142
2,270
Allowance for uncollectible accounts
(548)
(524)
Net accounts receivable
$ 1,594 $ 1,746
The allowance for uncollectible accounts has been computed based on the following aging schedule:
Allowance
Age
Percentage
Less than 1 year
15
1 to 3 years
45
3 to 5 years
70
Over 5 years
95
4.
PREPAID EXPENSE
Prepaid expense consists of $638,689 and $592,479 for fiscal years 2011 and 2010, respectively, which have
been deposited in the state’s Debt Service Fund for future general obligation bond payments. Minnesota
Statutes, Section 16A.641, requires all state agencies to have on hand on December 1, of each year, an amount
sufficient to pay all general obligation bond principal and interest due, and to become due, through July 1 of the
second year. Additionally, included in prepaid expense for fiscal years 2011 and 2010, respectively, is $37,000
and $38,532, consisting of prepaid funds for software maintenance.
5.
LOANS RECEIVABLE
Loans receivable balances consist of loans under the Federal Perkins Loan Program. The federal government
provides the funding for the loans with amounts collected used for new loan advances. The Minnesota State
Colleges and Universities loans collection unit is responsible for loan collections. As of June 30, 2011 and
2010, the loans receivable for this program totaled $441,850 and $508,649, respectively, less an allowance for
uncollectible loans of $182,428 and $172,715 respectively.
27
6.
CAPITAL ASSETS
Summaries of changes in capital assets for fiscal years 2011 and 2010 follow.
Year Ended June 30, 2011
(In Thousands)
Beginning
Balance
Increases
Capital assets, not depreciated:
Land
Construction in progress
Total capital assets, not depreciated
$
2,991
1,898
4,889
$
—
1,409
1,409
Completed
Construction
Decreases
$
—
—
—
$
Ending
Balance
— $
(688)
(688)
2,991
2,619
5,610
Capital assets, depreciated:
Buildings and improvements
Equipment
Library collections
Total capital assets, depreciated
102,731
5,054
1,683
109,468
—
242
265
507
—
—
198
198
688
—
—
688
103,419
5,296
1,750
110,465
Less accumulated depreciation:
Buildings and improvements
Equipment
Library collections
Total accumulated depreciation
44,099
3,370
915
48,384
3,123
390
250
3,763
25
29
198
252
—
—
—
—
47,197
3,731
967
51,895
(3,256)
(1,847) $
(54)
(54)
688
—
58,570
$ 64,180
Total capital assets depreciated, net
Total capital assets, net
$
61,084
65,973
$
Year Ended June 30, 2010
(In Thousands)
Beginning
Balance
Increases Decreases
Capital assets, not depreciated:
Land
$
Construction in progress
Total capital assets, not depreciated
2,991
2,026
5,017
$
—
5,433
5,433
$
—
—
—
$
Completed
Construction
$
Ending
Balance
— $
(5,561)
(5,561)
2,991
1,898
4,889
Capital assets, depreciated:
Buildings and improvements
Equipment
Library collections
Total capital assets, depreciated
95,969
5,164
1,558
102,691
1,201
113
275
1,589
—
223
150
373
5,561
—
—
5,561
102,731
5,054
1,683
109,468
Less accumulated depreciation:
Buildings and improvements
Equipment
Library collections
Total accumulated depreciation
41,173
3,175
825
45,173
2,926
412
240
3,578
—
217
150
367
—
—
—
—
44,099
3,370
915
48,384
Total capital assets depreciated, net
Total capital assets, net
$
57,518
62,535
$
28
(1,989)
3,444 $
6
6
$
5,561
—
$
61,084
65,973
7.
ACCOUNTS PAYABLE
Accounts payable represent amounts due for goods and services received prior to the end of the fiscal year.
Summary of Accounts Payable at June 30
(In Thousands)
2011
Supplies
$ 196
Purchased services
235
Employee benefits
19
Inventory
310
Capital projects
—
Repair and maintenance
55
Other
113
Total
$ 928
2010
$ 290
252
95
2
74
52
84
$ 849
In addition, as of June 30, 2011 and 2010, the College had payable from restricted assets in the amounts of
$178,897 and $292,776, respectively, which were related to capital projects, financed by general obligation
bonds.
8.
LONG TERM OBLIGATIONS
Summaries of amounts due within one year are reported in the current liability section of the statements of net
assets.
The changes in long-term debt for fiscal years 2011 and 2010 follow:
Year Ended June 30, 2011
(In Thousands)
Beginning
Balance
Increases
Liabilities for:
Bond premium
Capital lease
General obligation bonds
Total long term debt
$
$
254
654
5,283
6,191
$
$
132
—
144
276
$
$
Year Ended June 30, 2010
(In Thousands)
Beginning
Balance
Increases
Liabilities for:
Bond premium
Capital lease
General obligation bonds
Total long term debt
$
$
263 $
—
5,712
5,975 $
29
Ending
Balance
Decreases
19 $
759
15
793 $
41
159
461
661
$
$
Decreases
28 $
105
444
577 $
345
495
4,966
5,806
Current
Portion
$
$
Ending
Balance
254 $
654
5,283
6,191 $
—
138
451
589
Current
Portion
—
159
442
601
The changes in other compensation benefits for fiscal years 2011 and 2010 follow:
Year Ended June 30, 2011
(In Thousands)
Beginning
Balance
Increases
Liabilities for:
Compensated absences
Early termination benefits
Net other postemployment benefits
Workers’ compensation
Total other compensation benefits
$
$
3,246
219
415
81
3,961
$
$
351
155
302
47
855
$
$
Year Ended June 30, 2010
(In Thousands)
Beginning
Balance
Increases
Liabilities for:
Compensated absences
Early termination benefits
Net other postemployment benefits
Workers’ compensation
Total other compensation benefits
$
$
3,303
14
299
41
3,657
$
$
330
219
205
81
835
Ending
Balance
Decreases
337
219
101
81
738
$
$
$
387
14
89
41
531
$
$
Ending
Balance
Decreases
$
3,260
155
616
47
4,078
Current
Portion
$
$
3,246
219
415
81
3,961
359
155
—
21
535
Current
Portion
$
$
337
219
—
34
590
Bond Premium — In fiscal years 2011 and 2010, bonds were issued resulting in premiums of $132,250 and
$19,080, respectively, which will be amortized over the average remaining life of the bonds refunded.
Amortization is calculated using the straight-line method.
Capital Leases — Liabilities for capital leases include those leases that meet the criteria in FASB ACS 840,
Leases. See Note 11 for additional information.
General Obligation Bonds — The state of Minnesota sells general obligation bonds to finance most capital
projects. The interest rate on these bonds ranges from 2.0 to 5.5 percent. Minnesota State Colleges and
Universities is responsible for paying one-third of the debt service for certain general obligation bonds sold for
those capital projects, as specified in the authorizing legislation. This debt obligation is allocated to the colleges
and universities based upon the specific projects funded. The general obligation bonds liability included in
these financial statements represents the College’s share.
Compensated Absences — College employees accrue vacation leave, sick leave, and compensatory leave at
various rates within limits specified in the collective bargaining agreements. The liability for compensated
absences is payable as severance pay under specific conditions. This leave is liquidated only at the time of
termination from state employment. Technical college faculty members that had ten years of service prior to
July 1, 1995 will have a choice, at the time of retirement, to choose the state retirement provisions or the early
retirement and severance provisions of their member district 1993-1995 contract from which they transferred to
the state on July 1, 1995.
Early Termination Benefits — Early termination benefits are benefits received for discontinuing service earlier
than planned. See Note 9 for additional information.
Net Other Postemployment Benefits — Other postemployment benefits are health insurance benefits for certain
retired employees under a single-employer fully-insured plan. Under the health benefits program retirees are
required to pay 100 percent of the total premium cost. Since the premium is a blended rate determined on the
entire active and retiree population, the retirees are receiving an implicit rate subsidy. See Note 10 for further
details.
Workers’ Compensation —The state of Minnesota Department of Management and Budget manages the self
insured workers’ compensation claims activities. The reported liability for workers’ compensation of $46,853
30
and $81,109 at June 30, 2011 and 2010, respectively, is based on claims filed for injuries to state employees
occurring prior to June 30, and is an undiscounted estimate of future payments.
Capital Contributions — The liabilities of $403,673 and $483,237 at June 30, 2011 and 2010, respectively,
represent the amounts the College would owe the federal government if it were to discontinue the Perkins loan
program. The net decrease was $79,564 and $71,015 for fiscal years 2011 and 2010, respectively.
Principal and interest payment schedules are provided in the following table for general obligation bonds and
capital leases. There are no payment schedules for bond premium, compensated absences, early termination
benefits, net other postemployment benefits, or workers’ compensation.
Long Term Debt Repayment Schedule
(In Thousands)
Fiscal Years
2012
2013
2014
2015
2016
2017-2021
2022-2026
2027-2031
Total
9.
Capital Leases
Principal
Interest
$ 138
$
18
142
13
143
7
72
1
—
—
—
—
—
—
—
—
$ 495
$
39
General
Obligation Bonds
Principal
Interest
$ 451
$ 234
419
214
369
193
339
176
333
160
1,611
561
1,237
200
207
8
$ 4,966
$ 1,746
EARLY TERMINATION BENEFITS
Early termination benefits are defined as benefits received for discontinuing services earlier than planned.
Minnesota Statutes section 136F.481 authorized the Minnesota State Colleges and Universities Board of
Trustees to implement an early separation incentive program (BESI) in fiscal year 2011. Additionally, the
Minnesota State College Faculty (MSCF) bargaining unit contract provides for this benefit. The following is a
description of the benefit arrangements for each contract, including number of retired faculty receiving the
benefit, and the amount of future liability as of the end of fiscal years 2011 and 2010.
MNSCU Board Early Separation Incentive Program
Employees of the University accepted incentives in the form of contributions to a health care savings plan and
cash payments in return for voluntarily separating from employment by the University.
The number of employees who received this benefit and the amount of future liability as of the end of fiscal
year 2011 follow:
Fiscal Year
2011
Number
of Employees
3
Future Liability
(In Thousands)
$ 45
Minnesota State College Faculty (MSCF) contract
The MSCF contract allows former Minnesota State College Faculty members who meet certain eligibility and
combination of age and years of service requirements to receive an early retirement incentive cash payment
based on base salary at time of separation, as well as an amount equal to the employer’s contribution for one
year’s health insurance premiums deposited in his/her health care savings plan at time of separation. The cash
incentive can be paid either in one or two payments.
31
The number of retired faculty who received this benefit and the amount of future liability as of the end of fiscal
years 2011 and 2010 follow:
Fiscal Year
2011
2010
Number
of Faculty
4
6
Future Liability
(In Thousands)
$ 110
219
10. NET OTHER POSTEMPLOYMENT BENEFITS
The College provides health insurance benefits for certain retired employees under a single-employer fullyinsured plan, as required by Minnesota Statute, 471.61A, Subdivision 2B. Active employees who retire when
eligible to receive a retirement benefit from a Minnesota public pension plan and do not participate in any other
health benefits program providing coverage similar to that herein described, will be eligible to continue
coverage with respect to both themselves and their eligible dependent(s) under the health benefits program.
Retirees are required to pay 100 percent of the total premium cost. Since the premium is a blended rate
determined on the entire active and retiree population, the retirees are receiving an implicit rate subsidy. As of
July 1, 2010 there were approximately 11 retirees receiving health benefits from the health plan.
Annual OPEB Cost and Net OPEB Obligation — The annual other postemployment benefit (OPEB) cost
(expense) is calculated based on the annual required contribution (ARC) of the employer, an amount actuarially
determined in accordance with the parameters of GASB Statement No. 45, Accounting and Financial Reporting
by Employers for Post Employment Benefits Other Than Pensions. The ARC represents a level of funding that,
if paid on an ongoing basis, is projected to cover normal cost each year and amortize any unfunded actuarial
liabilities (or funding excess) over a period not to exceed 30 years.
The following table shows the components of the annual OPEB cost for fiscal years 2011 and 2010, the amount
actually contributed to the plan, and changes in the net OPEB obligation:
Components of the Annual OPEB Cost
(In Thousands)
2011
2010
$
Annual required contribution (ARC)
$ 298
203
Interest on net OPEB obligation
20
14
Adjustment to ARC
(16)
(12)
Annual OPEB cost
302
205
Contributions during the year
(101)
(89)
Increase in net OPEB obligation
201
116
Net OPEB obligation, beginning of year
415
299
Net OPEB obligation, end of year
$ 616 $
415
32
The College’s annual OPEB cost, the percentage of annual OPEB cost contributed to the plan, and the net
OPEB obligation for fiscal years 2011 and 2010 follow:
For Year Ended June 30
(In Thousands)
Beginning of year net OPEB obligation
Annual OPEB cost
Employer contribution
End of year net OPEB obligation
Percentage contributed
2011
415
302
(101)
$ 616
$
2010
299
205
(89)
$ 415
$
33.44 % 43.41 %
Funding Status — There are currently no assets that have been irrevocably deposited in a trust for future health
benefits. Therefore, the actuarial value of assets is zero.
Schedule of Funding Progress
(In Thousands)
Actuarial
Valuation
Date
July 1, 2010
Actuarial
Value of
Assets
(a)
—
Actuarial
Accrued
Liability
(b)
$ 2,942
Unfunded
Actuarial
Accrued
Liability
(b - a)
$ 2,942
Funded
Ratio
(a/b)
0.00%
Covered
Payroll
(c)
$ 27,463
UAAL as a
Percentage of
Covered
Payroll
((b - a)/c)
10.71%
Actuarial Methods and Assumptions — Actuarial valuations involve estimates of the value of reported amounts
and assumptions about the probability of occurrence of events far into the future. Examples include
assumptions about future employment, mortality, and healthcare cost trends. Amounts determined regarding
the funded status of the plan and the annual required contributions of the employer are subject to continual
revision as actual results are compared with past expectations and new estimates are made about the future.
Projections of benefits for financial reporting purposes are based on the substantive plan (as understood by the
employer and the plan members) and include the types of benefits provided at the time of each valuation. The
actuarial methods and assumptions used include techniques that are designed to reduce the effects of short-term
volatility in actuarial accrued liabilities, consistent with the long-term perspective of the calculations.
In the July 1, 2010 actuarial valuation, the entry age normal actuarial cost method was used. The actuarial
assumptions included a 4.75 percent discount rate, which is based on the estimated long-term investment yield
on the general assets, using an underlying long-term inflation assumption of 3 percent The annual healthcare
cost trend rate is 6.25 percent initially, reduced incrementally to an ultimate rate of 5 percent after twenty years.
The unfunded actuarial accrued liability is being amortized as a level dollar amount over an open 30 year
period.
11. LEASE AGREEMENTS
Capital Leases — In fiscal year 2010, the College entered into a capital lease with Rochester Community and
Technical College Foundation. The Foundation installed a fabric bubble over the artificial turf field of the
Regional Stadium and will lease the facilities to the College for operation. The lease is for five years with lease
payments totaling $759,202 with a bargain purchase option at the end of the lease.
This lease meets the criteria of a capital lease as defined by the FASB ACS 840, Leases which defines a capital
lease generally as one which transfers benefits and risk of ownership to the lessee.
33
12. TUITION, FEES, AND SALES, NET
The following table provides information related to tuition, fees, and sales revenue:
Description
Tuition
Fees
Sales
Total
Gross
$ 22,237
3,519
4,913
$ 30,669
For the Year Ended June 30
(In Thousands)
2011
Scholarship
Allowance
Net
$
(8,049) $ 14,188 $
(854)
2,665
(13)
4,900
$
(8,916) $ 21,753
$
Gross
21,317
3,573
5,115
30,005
2010
Scholarship
Allowance
$
(7,175) $
(787)
(9)
$
(7,971) $
Net
14,142
2,786
5,106
22,034
13. OPERATING EXPENSES BY FUNCTIONAL CLASSIFICATION
The following tables provide information related to operating expenses by functional classification:
For the Year Ended June 30, 2011
(In Thousands)
Description
Academic support
Institutional support
Instruction
Public service
Student services
Auxiliary enterprises
Scholarships & fellowships
Less interest expense
Total operating expenses
Salaries
3,592
1,830
14,603
715
4,165
885
—
—
$ 25,790
$
Benefits
1,322
727
4,448
193
1,347
115
—
—
$
8,152
$
$
$
Other
3,487
2,699
4,918
472
1,998
4,209
1,780
—
19,563
$
$
Interest
32
16
128
6
35
24
—
(241)
—
$
$
Total
8,433
5,272
24,097
1,386
7,545
5,233
1,780
(241)
53,505
For the Year Ended June 30, 2010
(In Thousands)
Description
Academic support
Institutional support
Instruction
Public service
Student services
Auxiliary enterprises
Scholarships & fellowships
Less interest expense
Total operating expenses
Salaries
3,777
1,725
16,112
556
3,948
480
—
—
$ 26,598
$
Benefits
1,303
727
4,656
171
1,195
120
—
—
$
8,172
$
34
$
$
Other
2,947
2,983
5,047
426
1,896
4,034
1,966
—
19,299
$
$
Interest
39
18
154
5
38
4
—
(258)
—
$
$
Total
8,066
5,453
25,969
1,158
7,077
4,638
1,966
(258)
54,069
14. EMPLOYEE PENSION PLANS
The College participates in four retirement plans: the State Employees Retirement Fund, administered by the
Minnesota State Retirement System; the Teachers Retirement Fund, administered by the Minnesota Teachers
Retirement Association; the Public Employees Retirement Fund, administered by the Public Employees
Retirement Association; and the Minnesota State Colleges and Universities Defined Contribution Retirement
Plan.
State Employees Retirement Fund (SERF)
Pension fund information is provided by Minnesota State Retirement System, which prepares and publishes its
own stand alone comprehensive annual financial report, including financial statements and required
supplementary information. Copies of the report may be obtained directly from Minnesota State Retirement
System at 60 Empire Drive, Suite 300, St. Paul, Minnesota 55103-3000.
The SERF is a cost sharing, multiple employer defined benefit plan. All classified employees are covered by
this plan. A classified employee is one who serves in a civil service position. Normal retirement age is 65. The
annuity formula is the greater of a step rate with a flat rate reduction for each month of early retirement, or a
level rate (the higher step rate) with an actuarial reduction for early retirement. The applicable rates for each
year of allowable service are 1.2 percent and 1.7 percent of the members’ average salary which is defined as the
highest salary paid in five successive years of service. Minnesota State Colleges and Universities, as an
employer for some participants, are liable for a portion of any unfunded accrued liability of this fund.
The statutory authority for SERF is Minnesota Statutes, Chapter 352. For fiscal year 2009 the funding
requirement for both employer and employee was 4.5 percent. For fiscal year 2010 the funding requirement
was 4.75 percent for both employer and employee. For fiscal year 2011 the funding requirement was 5 percent
for both employer and employee. Actual contributions were 100 percent of required contributions.
Required contributions for Rochester Community and Technical College were:
(In Thousands)
Fiscal Year
Amount
2011
$ 310
2010
278
2009
264
Teachers Retirement Fund (TRF)
Pension fund information is provided by Minnesota Teachers Retirement Association, which prepares and
publishes its own stand alone comprehensive annual financial report, including financial statements and
required supplementary information. Copies of the report may be obtained directly from Minnesota Teachers
Retirement Association at 60 Empire Drive, Suite 400, St. Paul, Minnesota 55103-3000.
The TRF is a cost sharing, multiple employer defined benefit plan. Teachers and other related professionals
may participate in TRF. Normal retirement age is 65. Coordinated membership includes participants who are
covered by the Social Security Act. The annuity formula is the greater of a step rate with a flat reduction for
each month of early retirement, or a level rate (the higher step rate) with an actuarially based reduction for early
retirement. The applicable rates for coordinated members are 1.2 percent and 1.7 percent for service rendered
before July 1, 2006, and 1.4 percent and 1.9 percent for service rendered on or after July 1, 2007. Minnesota
State Colleges and Universities, an employer for some participants, is liable for a portion of any unfunded
accrued liability of this fund.
The statutory authority for TRF is Minnesota Statutes, Chapter 354. For fiscal years 2009, 2010 and 2011 the
funding requirement was 5.5 percent for both employer and employee coordinated members. Beginning July 1,
2011, both employee and employer contribution rate increases will be phased in with a 0.5 percent increase,
35
occurring every July 1 over four years, until it reaches a contribution rate of 7.5 percent on July 1, 2014. Actual
contributions were 100 percent of required contributions.
Required contributions for Rochester Community and Technical College were:
(In Thousands)
Fiscal Year
Amount
2011
$ 259
2010
299
2009
318
General Employees Retirement Fund (GERF)
Pension fund information is provided by the Public Employees Retirement Association of Minnesota, which
prepares and publishes its own stand alone comprehensive annual financial report, including financial
statements and required supplementary information. Copies of the report may be obtained directly from Public
Employees Retirement Association at 60 Empire Drive, Suite 200, St. Paul, Minnesota 55103-3000.
The GERF is a cost sharing, multiple employer defined benefit plan. Former employees of various
governmental subdivisions including counties, cities, school districts and related organizations participate in the
plan. Normal retirement age is 65. The annuity formula is the greater of a step rate with a flat reduction for
each month of early retirement, or a level rate (the higher step rate) with an actuarially based reduction for early
retirement. The applicable rates for members are 1.2 percent and 1.7 percent. Minnesota State Colleges and
Universities, as an employer for some participants, are liable for a portion of any unfunded accrued liability of
this fund.
The statutory authority for GERF is Minnesota Statutes, Chapter 353. PERF establishes the employer and
employee contribution rates on a calendar year basis rather than on a fiscal year basis. For the period January 1,
2008 through December 31, 2008, employee and employer contribution rates were 6 percent and 6.5 percent,
respectively. For the period January 1, 2009 through December 31, 2009, employee and employer contribution
rates were 6 percent and 6.75 percent, respectively. For the period January 1, 2010 through December 31, 2010,
employee and employer contribution rates were 6 percent and 7 percent, respectively. For the period January 1,
2011 through December 31, 2011, employee and employer contribution rates are 6.25 percent and 7.25 percent,
respectively. Actual contributions were 100 percent of required contributions.
Required contributions for Rochester Community and Technical College were:
(In Thousands)
Fiscal Year Employer
Employee
2011
$
31
$
26
2010
30
25
2009
29
25
Minnesota State Colleges and Universities Defined Contribution Retirement Fund
General Information — The Minnesota State Colleges and Universities Defined Contribution Retirement Fund
include two plans: an Individual Retirement Account Plan and a Supplemental Retirement Plan. Both plans are
mandatory, tax deferred, single employer defined contribution plans authorized by Minnesota Statutes, Chapters
354B and 354C. The plans are designed to provide retirement benefits to Minnesota State Colleges and
Universities unclassified employees. An unclassified employee is one who belongs to Minnesota State Colleges
and Universities specific bargaining units. The plans cover unclassified teachers, librarians, administrators and
certain other staff. The plans are mandatory for qualified employees and vesting occurs immediately.
36
The administrative agent of the two plans is Teachers Insurance and Annuity Association College Retirement
Equities Fund (TIAA-CREF). Separately issued financial statements can be obtained from TIAA-CREF,
Normandale Lake Office Park, 8000 Norman Center Drive, Suite 1100, Bloomington, MN 55437.
Individual Retirement Account Plan (IRAP)
Participation — Every employee who is in unclassified service is required to participate in TRF or IRAP upon
achieving eligibility. An unclassified employee is one who serves in a position deemed unclassified according
to Minnesota Statutes. This includes presidents, vice presidents, deans, administrative or service faculty,
teachers, and other managers and professionals in academic and academic support programs. Eligibility begins
with the employment contract for the first year of unclassified service in which the employee is hired for more
than 25 percent of a full academic year, excluding summer session. An employee remains a participant of the
plan, even if he/she is employed for less than 25 percent of a full academic year in subsequent years.
Contributions — There are two member groups participating in the IRAP, a faculty group and an administrators
group. For both faculty and administrators, the employer and employee statutory contribution rates are 6
percent and 4.5 percent, respectively. The contributions are made under the authority of Minnesota Statutes,
Chapter 354B.
Required contributions for Rochester Community and Technical College were:
(In Thousands)
Fiscal Year Employer
Employee
2011
$ 723
$ 545
2010
730
550
2009
700
527
Supplemental Retirement Plan (SRP)
Participation — Every employee who has completed two full time years of unclassified service with Minnesota
State Colleges and Universities must participate upon achieving eligibility. The eligible employee is enrolled
on the first day of the fiscal year following completion of two full time years. Vesting occurs immediately and
normal retirement age is 55.
Contributions — Participants contribute 5 percent of the eligible compensation up to a defined maximum
annual contribution as specified in the following table:
Member Group
MN Association of Professional Employees Unclassified
MN State College Faculty Association
Middle Management Association Unclassified
Administrators
Other Unclassified Members
Eligible
Compensation
$6,000 to $40,000
6,000 to 52,000
6,000 to 40,000
6,000 to 60,000
6,000 to 40,000
Maximum
Annual
Contributions
$ 1,700
2,300
1,700
2,700
1,700
The College matches amounts equal to the contributions made by participants. The contributions are made
under the authority of Minnesota Statutes, Chapter 354C.
37
Required contributions for Rochester Community and Technical College were:
In Thousands)
Fiscal Year Amount
2011
$ 434
2010
434
2009
435
15. COMMITMENTS
During fiscal year 2011, the College completed an upgrade to the fire alarm system, and completed the
Welcome Center project. Projects that began in fiscal year 2010 and are continuing as construction in progress
include: replacing the main campus HVAC, campus-wide lighting replacement, remodeling of the nursing lab /
health science lab, and multiple building improvement projects.
16. RISK MANAGEMENT
Minnesota State Colleges and Universities is exposed to various risks of loss related to tort; theft of, damage to,
or destruction of assets; error or omissions; and employer obligations. Minnesota State Colleges and
Universities manage these risks through Minnesota insurance plans including the state of Minnesota Risk
Management Fund, and through purchased insurance coverage. Automobile liability coverage is required by
the state and is provided by the Minnesota Risk Management Fund.
While property and casualty coverage is required by Minnesota State Colleges and Universities policy, the
College also selected optional coverage for international accident, international liability, and student health
services professional liability.
Property coverages offered by the Minnesota Risk Management Fund are as follows:
Coverage Type
Institution deductible
Fund responsibility
Primary re-insurer coverage
Multiple re-insurers’ coverage
Bodily injury and property damage per person
Bodily injury and property damage per occurrence
Annual maximum paid by fund, excess by reinsurer
Maintenance deductible for additional claims
Amount
$2,500 to $250,000
Deductible to $1,000,000
$1,000,001 to $25,000,000
$25,000,001 to $1,000,000,000
$500,000
$1,500,000
$4,000,000
$25,000
Rochester Community and Technical College retains the risk of loss. The College did not have any settlements
in excess of coverage the last three years.
The Minnesota Risk Management Fund also purchased travel insurance for travel within the United States on
the open market for the College.
Minnesota State Colleges and Universities participate in the State Employee Group Insurance Plan, which
provides life insurance and hospital, medical, and dental benefits coverage through provider organizations.
Workers’ compensation is covered through state participation in the Workers’ Compensation Reinsurance
Association, which pays for catastrophic workers’ compensation claims. Other workers’ compensation risks are
covered through self-insurance for which Minnesota State Colleges and Universities pays the cost of claims
through the state Workers’ Compensation Fund. A Minnesota State Colleges and Universities Workers’
Compensation Payment Pool helps institutions manage the volatility of such claims. Annual premiums are
38
assessed by the pool based on salary dollars and claims history. From this pool all workers’ compensation
claims are paid to the state Workers’ Compensation Fund.
The following table presents changes in the balances of workers’ compensation liability during the fiscal years
ended June 30, 2011 and 2010.
(In Thousands)
Description
Fiscal Year Ended 6/30/11
Fiscal Year Ended 6/30/10
$
Beginning
Liability
81
41
$
39
Additions
47
81
Payments
& Other
Reductions
$
81
41
Ending
Liability
$
47
81
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REQUIRED SUPPLEMENTARY
INFORMATION SECTION
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ROCHESTER COMMUNITY AND TECHNICAL COLLEGE
SCHEDULE OF FUNDING PROGRESS FOR NET OTHER POSTEMPLOYMENT BENEFITS
Actuarial
Valuation
Date
July 1, 2006
July 1, 2008
July 1, 2010
Actuarial
Value of
Assets
(a)
—
—
—
Schedule of Funding Progress
(In Thousands)
Actuarial
Unfunded
Accrued Actuarial Accrued Funded
Liability
Liability
Ratio
(b)
(b - a)
(a/b)
$ 2,510
$ 2,510
0.00%
2,153
2,153
0.00
2,942
2,942
0.00
43
Covered
Payroll
(c)
$ 24,733
25,103
27,463
UAAL as a
Percentage of
Covered Payroll
((b - a)/c)
10.15%
8.58
10.71
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SUPPLEMENTARY SECTION
45
46
47
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