METROPOLITAN STATE UNIVERSITY A MEMBER OF THE MINNESOTA STATE COLLEGES AND UNIVERSITIES SYSTEM ANNUAL FINANCIAL REPORT FOR THE YEARS ENDED JUNE 30, 2013 and 2012 Prepared by: Metropolitan State University 2nd FL New Main 700 E. 7th St. St. Paul, MN 55106-3000 Upon request, this publication is available in alternate formats by calling one of the following: General number (651) 201-1800 Toll free: 1-888-667-2848 For TTY communication, contact Minnesota Relay Service at 7-1-1 or 1-800-627-3529. METROPOLITAN STATE UNIVERSITY ANNUAL FINANCIAL REPORT FOR THE YEARS ENDED JUNE 30, 2013 and 2012 TABLE OF CONTENTS INTRODUCTION Page Transmittal Letter ................................................................................................................................... 5 Organizational Chart ............................................................................................................................ 11 FINANCIAL SECTION Independent Auditors’ Report .............................................................................................................. 14 Management’s Discussion and Analysis .............................................................................................. 16 Basic Financial Statements Statements of Net Position ............................................................................................................ 24 Metropolitan State University Foundation – Statements of Financial Position ............................ 25 Statements of Revenues, Expenses, and Changes in Net Position ................................................ 26 Metropolitan State University Foundation – Statements of Activities .......................................... 27 Statements of Cash Flows ............................................................................................................. 28 Notes to the Financial Statements ................................................................................................. 30 REQUIRED SUPPLEMENTARY INFORMATION SECTION Schedule of Funding Progress for Net Other Postemployment Benefits ............................................. 53 SUPPLEMENTARY SECTION Report on Internal Control Over Financial Reporting and on Compliance and Other Matters Based on an Audit of Financial Statements Performed in Accordance with Government Auditing Standards .................................................................. 56 1 This page intentionally left blank 2 INTRODUCTION 3 This page intentionally left blank 4 This page intentionally left blank. 10 The financial activity of the Metropolitan State University is included in this report. The University is one of 31 colleges and universities included in the Minnesota State Colleges and Universities Annual Financial Report which is issued separately. The University’s portion of the Revenue Fund is also included in this report. The Revenue Fund activity is included both in the Minnesota State Colleges and Universities Annual Financial Report and in a separately issued Revenue Fund Annual Financial Report. All financial activity of Minnesota State Colleges and Universities is included in the state of Minnesota Comprehensive Annual Financial Report. 12 FINANCIAL SECTION 13 MANAGEMENT’S DISCUSSION AND ANALYSIS (Unaudited) INTRODUCTION The following discussion and analysis provides an overview of the financial position and activities of Metropolitan State University for the fiscal years ended June 30, 2013 and 2012. This discussion has been prepared by management and should be read in conjunction with the financial statements and accompanying notes, which follow this section. Metropolitan State University is a member of the Minnesota State Colleges and Universities (MnSCU) system, one of two systems of public higher education in the state of Minnesota (the other is the University of Minnesota). The Minnesota State Colleges and Universities system has 31 institutions with 54 campuses conveniently located in 47 Minnesota communities that serve more than 430,000 students. The law creating the system was passed by the Minnesota Legislature in 1991 and went into effect July 1, 1995. The law merged the state's community colleges, technical colleges and state universities into one system. The Minnesota State Colleges and Universities system is governed by a 15 member Board of Trustees appointed by the governor. Twelve trustees serve six-year terms, eight representing each of Minnesota’s congressional districts and four serving at large. Three student trustees – one from a state university, one from a community college and one from a technical college – serve two-year terms. The Board of Trustees selects the chancellor, vice chancellors, and college and university presidents, and has broad policy responsibility for system planning, academic programs, fiscal management, personnel, admissions requirements, tuition and fees, and policies and procedures. The University is a comprehensive public institution of higher learning with over 11,000 students with an average age of 32. Over 99 percent of the undergraduate degree-seeking students that matriculated in the 2012-2013 academic year were transfer students that attended between one and twelve institutions prior to enrolling at Metropolitan State University. Approximately 90 percent of students work while attending school, most full time. The University employs about 1,300 faculty and staff members, including approximately 550 part-time community faculty who are often practitioners in the fields in which they teach. The colleges and centers that comprise the University’s academic programs are as follows: College of Arts & Sciences College of Health, Community, and Professional Studies College of Individualized Studies College of Management Library and Information Services School of Law Enforcement and Criminal Justice School of Nursing School of Urban Education Center of Academic Excellence Center of Excellence/Advance IT Minnesota Center for Online Learning Institute for Community Engagement & Scholarship The University offers certificate programs; baccalaureate, masters and doctorate degrees, and the University participates in the Minnesota Transfer Curriculum. The University is accredited by the Higher Learning Commission. The largest program-based student majors are business, individualized programs, accounting, psychology, criminal justice and human services. Our individualized program, which enables students to customize degree requirements to fit their individual academic aspirations, is one of the unusual opportunities offered at Metropolitan State University. The Urban Teacher Program, which was developed in collaboration with Minneapolis Community and Technical College, Inver Hills Community College, and the Minneapolis and St. Paul Public Schools, is a unique program designed to increase the number of teachers of color in urban schools. 16 The University’s Minneapolis campus is co-located with Minneapolis Community and Technical College. This relationship continues to provide an exciting opportunity to collaborate with a partner school on programming to benefit our combined student population, by providing a learning bridge for the students who are transitioning from a two-year system to a four-year state university. The University’s School of Law Enforcement and Criminal Justice is co-located in the Law Enforcement and Criminal Justice Education Center on the Brooklyn Park campus of Hennepin Technical College. This facility provides the unique environment needed for criminal justice and law enforcement training, including an on-campus simulation center and forensics laboratory, and specialized SKILLS program. During fiscal 2014, the University will seek academic partnerships with a number of two year community and technical colleges to assist their existing students with a smooth transition to a four year institution. The partnership will allow the two year students to continue their baccalaureate educational journey, while remaining at their current two year college campus. The University continues to partner with Saint Paul College and Minneapolis Community and Technical College in “The Power of You” program. This is a program that makes the first two years of college possible by covering the difference between tuition charges, and Pell and state grants, making tuition free. This funding is available to individuals who have graduated from a public school in Minneapolis or Saint Paul beginning in 2007, are current residents of either of these cities, and meet the criteria for limited income and first generation college students. FINANCIAL HIGHLIGHTS The University’s financial position remained strong during fiscal year 2013. Support from state appropriation revenue increased by $0.2 million, and gross tuition revenue increased by $2.6 million due to an increase of 5 percent in tuition rates and enrollment increases of approximately 3 percent. Total net operating revenue increased $1.9 million due to the tuition and enrollment increases, but was offset by $3.1 million increase in operating expenses, primarily in compensation expenses. For the fiscal years ended June 30, assets totaled $115.9 million and $78.1 million in fiscal years 2013 and 2012, respectively, compared to liabilities of $56.1 million and $21.3 million, respectively. Net position, which represent the residual interest in the University’s assets after liabilities are deducted, are comprised of $33.6 million and $33.5 million, respectively, in net investment in capital assets; $2.0 million and $1.6 million, respectively, in restricted net position; and $24.2 million and $21.7 million, respectively, of unrestricted net position for fiscal years ended June 30, 2013 and 2012, respectively. The fiscal year 2013 increase in unrestricted net position represents an increase of 11.5 percent over the ending net position in fiscal year 2012, and 32.2 percent increase over unrestricted net position as of June 30, 2011. USING THE FINANCIAL STATEMENTS The University’s financial report includes three financial statements: the statements of net position; the statements of revenues, expenses and changes in net position; and the statements of cash flows. These financial statements are prepared in accordance with applicable generally accepted accounting principles (GAAP) as established by the Governmental Accounting Standards Board (GASB) through authoritative pronouncements. These GASB statements establish standards for external financial reporting for public colleges and universities and require that financial statements be presented on a consolidated basis to focus on the university as a whole, with resources classified for accounting and reporting purposes into three net position categories. A summary of significant accounting policies followed by the University is included in Note 1 to the financial statements. 17 STATEMENTS OF NET POSITION The statements of net position present the financial position of the University at the end of the fiscal year and include all assets and liabilities of the University as measured using the accrual basis of accounting. The difference between total assets and total liabilities (net position) is one indicator of the current financial condition of the University, while the change in net position is an indicator of whether the overall financial condition has improved or worsened during the year. Capital assets are stated at historical cost less an allowance for depreciation, with current year depreciation reflected as a period expense on the statement of revenues, expenses and changes in net position. A summary of the University’s assets, liabilities and net position as of June 30, 2013, 2012 and 2011, respectively, is as follows (in thousands): Current assets Restricted assets Noncurrent assets Total assets Current liabilities Noncurrent liabilities Total liabilities Net position 2013 $ 40,413 34,271 41,135 115,819 $ 9,772 46,300 56,072 59,747 $ $ 2012 36,521 101 41,478 78,100 8,909 12,417 21,326 56,774 $ $ 2011 35,245 1,445 46,829 83,519 11,111 16,285 27,396 56,123 Current assets consist primarily of cash and cash equivalents totaling $36.1 million at June 30, 2013, an overall increase of $3.2 million in unrestricted cash and cash equivalents over the prior year, and represents approximately 6.5 months of operating expenses (excluding depreciation). This is compared to 6.2 months and 6.2 months for the fiscal years ended June 30, 2012 and 2011, respectively. Restricted assets increased by $34.2 million during fiscal year 2013 due to the sale of Revenue Bonds for design and construction of a parking ramp and a student center on the University’s Saint Paul campus. Current liabilities consist primarily of salaries and benefits payable, unearned revenue, accounts payable, current obligations for repayment of debt, and other compensation benefits. Salaries and benefits payable totaled $4.0 million at June 30, 2013, an increase of $0.9 million compared to fiscal year 2012. Approximately $0.5 million of the increase was due to the timing of when the benefit payments due to third party providers were disbursed on July 1 of the current year versus the end of June in prior years. A second reason for the increase is due to retroactive pay adjustments processed after June 30, 2013 for employment contract settlements approved in fiscal year 2013. Salaries payable also includes $1.8 million representing approximately two months of earned salary for faculty on nine month contracts who have elected to receive salaries over a twelve month period from August 2012 until August 2013. Noncurrent liabilities are composed primarily of the noncurrent portion of long-term debt, and other compensation benefits. During fiscal year 2013, long-term debt increased primarily due to the $31.5 million for Revenue Bonds sold for construction of a parking ramp and a student center on the Saint Paul campus, and $2.6 million for Revenue Bond premium payable. 18 STATEMENTS OF REVENUES, EXPENSES AND CHANGES IN NET POSITION The Statement of Revenues, Expenses and Changes in Net Position present the University’s results of operations for the year. When reviewing the full statements, users should note that GASB requires classification of state appropriations as non-operating revenue. Summarized statements for the years ended June 30, 2013, 2012 and 2011, respectively, follow (in thousands): 2013 Operating revenue: Tuition, fees and sales, net Restricted student payments Other revenue Total operating revenue $ 2012 2011 31,991 $ 30,232 $ — 280 32,271 — 134 30,366 29,122 1,376 45 30,543 Nonoperating revenue: State appropriations Capital appropriations Other Total nonoperating revenue Total revenue 20,758 926 18,786 40,470 72,741 20,524 702 17,729 38,955 69,321 21,650 3,797 17,444 42,891 73,434 Operating expense: Salaries and benefits Services and other expenses Depreciation Financial aid, net Total operating expense 49,897 15,689 2,261 1,313 69,160 46,850 16,200 2,313 739 66,102 45,829 15,063 2,367 1,820 65,079 Nonoperating expense: Interest expense Other Total nonoperating expense Total expense 535 73 608 69,768 359 2,209 2,568 68,670 527 9,652 10,179 75,258 Change in net position Net position, beginning of year Net position, end of year 2,973 56,774 59,747 $ 651 56,123 56,774 $ (1,824) 57,947 56,123 $ Tuition and state appropriations are the primary sources of funding for the University’s academic programs. The University has experienced an increase in student enrollment by 179 full-year equivalent (FYE) students, which represents approximately a 2.9 percent increase over fiscal year 2012. Enrollment levels totaled 6,266, 6,086, and 5,850 full year equivalent students for fiscal years ended June 30, 2013, 2012, and 2011, respectively. In addition to the enrollment increases seen in each of those years, tuition revenue also increased as a result of tuition rate increases in each of the last three fiscal years. Tuition rates increased 5.6 percent from fiscal year 2011 to fiscal year 2012, and 5.0 percent from fiscal year 2012 to fiscal year 2013. State appropriation revenue increased in fiscal year 2013 by $0.2 million to $20.8 million, representing a 1.1 percent increase over fiscal year ended June 30, 2012 and 4.1 percent decrease from the fiscal year ended June 30, 2011. Capital appropriations have fluctuated over the past three fiscal years, with the University receiving $0.9 million, $0.7, and $3.8 million for the fiscal years ended June 30, 2013, 2012 and 2011, respectively. 21 The University continues to face challenges in space allocation and usage for classrooms, faculty and staff offices. the University is being considered to receive bond funding for a new Science Education Center. The projects are currently number two on MnSCU’s funding priority for the upcoming 2014 legislative session. Decision for funding will be determined by Legislature. However, as the condition of the economy in Minnesota as well as other states improves, the University expects to face some challenges with enrollment growth and management in the future. Enrollment has slowed, and it has been growing at a lower rate of change than over the past years. The revised projections for the rate of growth for fiscal years 2014 through 2016 are expected to be lower than prior estimates. An ongoing challenge for the University will be staying financially accessible, given the shifts in funding sources for public higher education in Minnesota. In the year 2000, the state of Minnesota paid about 65 percent of the cost of education for the University students, with tuition and other revenue covering the other 35 percent. In fiscal year 2013, the University’s base appropriation declined to 29 percent of total revenue, compared to 30 percent and 31 percent for fiscal years 2012 and 2011, respectively, with tuition and other student-based revenue accounting for the other 71 percent. The more reliant the University must be on tuition as its primary source of income, the more difficult it will be to remain affordable. The financial projections for the state of Minnesota indicate a lower budget deficit than anticipated in the past, but funding for higher education will remain in flux until there is funding reprioritization at the Legislature. During the fiscal year ended June 30, 2013, the University saw a significant increase in the percentage of students eligible for and receiving federal and state financial aid. In fiscal year 2013, 70.9 percent of students were eligible for financial aid programs, compared to 62.7 percent and 60.0 percent in the fiscal years ended June 30, 2012 and 2011, respectively. While the number of students eligible for financial aid rose significantly, the average amount of financial aid awards remained almost constant over the prior year. In fiscal year 2013, the average financial aid award was $8,859, compared to $8,870 and $8,363 in fiscal years 2012 and 2011, respectively. As the University becomes more reliant on financial aid as a payment method for students, changes in federal and state legislation regarding financial aid program funding could have a material effect on students’ ability to pay for higher education and affect enrollment at the University. The University anticipates challenges in the future with tuition rate growth. During the 2013 session, the Legislature froze undergraduate tuition rates for the next two academic years. Additional appropriation was set aside for the colleges and universities as an offset to lost tuition revenue due to the freeze, but the future impact of the tuition freeze will extend beyond the next two years. In summary, the University will face challenges in the upcoming 2015-2016 biennium and beyond as it attempts to cope with enrollment growth and management, reduced state appropriations, potential changes in financial aid funding, and restrictions on tuition rate increases. REQUESTS FOR INFORMATION This financial report is designed to provide a general overview of Metropolitan State University’s financial position for all those with an interest in the University. Questions concerning any of the information provided in this report or requests for additional financial information should be addressed to: Chief Financial Officer/Vice President for Administrative Affairs Metropolitan State University 700 East 7th Street St. Paul, MN 55106-5000 23 METROPOLITAN STATE UNIVERSITY STATEMENTS OF NET POSITION AS OF JUNE 30, 2013 AND 2012 (IN THOUSANDS) Assets Current Assets Cash and cash equivalents Grants receivable Accounts receivable, net Prepaid expense Other assets Total current assets Current Restricted Assets Cash and cash equivalents Total current restricted assets Noncurrent Restricted Assets Construction in progress Total noncurrent restricted assets Total restricted assets Noncurrent Assets Capital assets, net Total noncurrent assets 2013 $ Total Assets 36,139 867 2,377 1,022 8 40,413 2012 $ 32,916 950 1,635 1,013 7 36,521 33,748 33,748 101 101 523 523 34,271 101 41,135 41,135 41,478 41,478 115,819 78,100 Liabilities Current Liabilities Salaries and benefits payable Accounts payable Unearned revenue Payable from restricted assets Interest payable Funds held for others Current portion of long-term debt Advances to other schools Other compensation benefits Total current liabilities Noncurrent Liabilities Noncurrent portion of long-term debt Other compensation benefits Total noncurrent liabilities 4,004 1,417 2,457 151 333 102 736 31 541 9,772 3,120 1,575 2,540 325 25 717 607 8,909 40,978 5,322 46,300 7,248 5,169 12,417 Total Liabilities 56,072 21,326 Net Position Net investment in capital assets Restricted expendable, bond covenants Restricted expendable, other Unrestricted 33,564 316 1,682 24,185 33,513 1,569 21,692 Total Net Position $ The notes are an integral part of the financial statements. 24 59,747 $ 56,774 METROPOLITAN STATE UNIVERSITY FOUNDATION STATEMENTS OF FINANCIAL POSITION AS OF JUNE 30, 2013 AND 2012 (IN THOUSANDS) 2013 Assets Current Assets Cash and cash equivalents Investments Pledges and contributions receivable, net Other receivables Total current assets $ Noncurrent Assets Investments held for endowment Other assets held for endowment Total noncurrent assets $ Liabilities and Net Assets Current Liabilities Accounts payable Scholarships payable $ Net Assets Unrestricted Temporarily restricted Permanently restricted 1,559 375 75 3 2,012 2,860 63 2,923 4,935 547 10 557 2012 $ $ $ 356 1,578 2,444 4,378 Total Liabilities and Net Assets $ The notes are an integral part of the financial statements. 25 4,935 1,368 588 74 3 2,033 2,736 130 2,866 4,899 49 82 131 330 2,009 2,429 4,768 $ 4,899 METROPOLITAN STATE UNIVERSITY STATEMENTS OF REVENUES, EXPENSES, AND CHANGES IN NET POSITION FOR THE YEARS ENDED JUNE 30, 2013 AND 2012 (IN THOUSANDS) 2013 Operating Revenues Tuition, net Fees, net Sales, net Other income Total operating revenues $ Operating Expenses Salaries and benefits Purchased services Supplies Repairs and maintenance Depreciation Financial aid, net Other expense Total operating expenses Operating loss Nonoperating Revenues (Expenses) Appropriations Federal grants State grants Private grants Interest income Interest expense Grants to other organizations Total nonoperating revenues (expenses) Income Before Other Revenues, Expenses, Gains, or Losses Capital appropriations Transfer of assets Donated assets and supplies Loss on disposal of capital assets Change in net position Total Net Position, Beginning of Year Total Net Position, End of Year $ The notes are an integral part of the financial statements. 26 29,180 1,881 930 280 32,271 2012 $ 27,452 1,867 913 134 30,366 49,897 9,504 2,182 1,150 2,261 1,313 2,853 69,160 (36,889) 46,850 8,669 2,533 1,406 2,313 739 3,592 66,102 (35,736) 20,758 13,412 3,969 1,189 216 (535) (24) 38,985 20,524 13,061 2,931 1,194 198 (359) (24) 37,525 2,096 1,789 926 (49) 2,973 702 (2,184) 345 (1) 651 56,774 59,747 $ 56,123 56,774 METROPOLITAN STATE UNIVERSITY FOUNDATION STATEMENTS OF ACTIVITIES FOR THE YEARS ENDED JUNE 30, 2013 AND 2012 (IN THOUSANDS) Unrestricted Support and Revenue Contributions Unrealized gains Investment income (loss) Net assets released from restrictions Total support and revenue $ 804 $ 13 51 989 1,857 Expenses Program services Program Services Total program services Supporting services Management and general Fundraising Total supporting services Total expenses Change in Net Assets Net Assets, End of Year 27 1,175 $ 19 259 1,453 1,472 13 (70) 1,415 1,202 1,202 1,337 1,337 277 364 641 1,843 - - 277 364 641 1,843 210 407 617 1,954 356 $ The notes are an integral part of the financial statements. 2012 Total - 12 $ 10 $ 5 15 2013 Total - 330 Net Asset Transfer Related to Application of UPMIFA 361 $ 1 208 (989) (419) Permanently Restricted 1,202 1,202 14 Net Assets, Beginning of Year Temporarily Restricted (419) 2,009 (12) 1,578 $ 15 (390) (539) 2,429 4,768 5,307 - - - 2,444 $ 4,378 $ 4,768 METROPOLITAN STATE UNIVERSITY STATEMENTS OF CASH FLOWS FOR THE YEARS ENDED JUNE 30, 2013 AND 2012 (IN THOUSANDS) 2013 Cash Flows from Operating Activities Cash received from customers Cash paid to suppliers for goods or services Cash payments for employees Financial aid disbursements Net cash flows used in operating activities $ 31,500 (15,871) (48,925) (1,313) (34,609) 2012 $ 29,717 (15,567) (47,892) (739) (34,481) Cash Flows from Noncapital Financing Activities Appropriations Federal grants State grants Private grants Agency activity Loans from other schools Grants to other organizations Net cash flows provided by noncapital financing activities 20,758 13,287 3,969 1,189 77 31 (24) 39,287 20,524 12,726 2,931 1,194 (38) (24) 37,313 Cash Flows from Capital and Related Financing Activities Investment in capital assets Capital appropriation Inter-capital transfer of restricted cash Proceeds from sale of capital assets Proceeds from borrowing Proceeds from bond premium Interest paid Repayment of bond principal Net cash flows provided by (used in) capital and related financing activities (2,678) 926 164 5 31,916 2,786 (172) (731) 32,216 (1,804) 479 (1,536) 1 431 51 (394) (720) (3,492) Cash Flows from Investing Activities Investment earnings Net cash flows provided by (used in) investing activities (24) (24) Net Increase (Decrease) in Cash and Cash Equivalents 36,870 Cash and Cash Equivalents, Beginning of Year 33,017 Cash and Cash Equivalents, End of Year $ The notes are an integral part of the financial statements. 28 69,887 101 101 (559) 33,576 $ 33,017 METROPOLITAN STATE UNIVERSITY STATEMENTS OF CASH FLOWS FOR THE YEARS ENDED JUNE 30, 2013 AND 2012 (IN THOUSANDS) 2013 Operating Loss $ Adjustment to Reconcile Operating Loss to Net Cash Flows used in Operating Activities Depreciation Donated and leased equipment not capitalized Change in assets and liabilities Accounts receivable Accounts payable Salaries and benefits payable Other compensation benefits Unearned revenues Other liabilities Net reconciling items to be added to operating loss Net cash flow used in operating activities Non-Cash Investing, Capital, and Financing Activities Capital projects on account Amortization of bond premium Capital assets net of related debt transfer $ $ 29 (36,889) 2012 $ (35,736) 2,261 - 2,313 345 (668) (157) 884 88 (104) (24) 2,280 (34,609) (94) 278 (1,205) 163 (555) 10 1,255 (34,481) 151 239 - $ $ 343 98 (640) METROPOLITAN STATE UNIVERSITY NOTES TO THE FINANCIAL STATEMENTS FOR THE YEARS ENDED JUNE 30, 2013 AND 2012 1. SUMMARY OF SIGNIFICANT ACCOUNTING AND REPORTING POLICIES Basis of Presentation — The reporting policies of Metropolitan State University, a member of the Minnesota State Colleges and Universities system, conform to generally accepted accounting principles (GAAP) in the United States as prescribed by the Governmental Accounting Standards Board (GASB). The statements of net position; statements of revenues, expenses, and changes in net position; and statements of cash flows include financial activities of Metropolitan State University. Financial Reporting Entity — Minnesota State Colleges and Universities is an agency of the state of Minnesota and receives appropriations from the state legislature, substantially all of which are used to fund general operations. Metropolitan State University receives a portion of the Minnesota State Colleges and Universities’ appropriation. The operations of most student organizations are included in the reporting entity because the Board of Trustees has certain fiduciary responsibilities for these resources. Discretely presented component units are legally separate organizations that raise and hold economic resources for the direct benefit of a college or university in accordance with GASB Statement No. 39, Determining Whether Certain Organizations are Component Units. Metropolitan State University Foundation is considered significant to the University and is included as a discretely presented component unit and separately identified in Note 18. Complete financial statements may be obtained from Metropolitan State University Foundation, 700 East Seventh Street, St. Paul, MN 55106-5000. Basis of Accounting — The basis of accounting refers to when revenues and expenses are recognized and reported in the financial statements. The accompanying financial statements have been prepared as a special purpose government entity engaged in business type activities. Business type activities are those that are financed in whole or in part by fees charged to external parties for goods or services. Accordingly, these financial statements have been presented using the economic resources measurement focus and the accrual basis of accounting. Revenues are recognized when earned and expenses are recognized as they are incurred. Eliminations have been made to minimize the double counting of internal activities. Interfund receivables and payables have been eliminated in the statements of net position. Budgetary Accounting — University budgetary accounting, which is the basis for annual budgets and the allocation of state appropriations, differs from GAAP. University budgetary accounting includes all receipts and expenses up to the close of the books in August for the budget fiscal year. Revenues not yet received by the close of the books are not included. The criterion for recognizing expenses is the actual disbursement, not when the goods or services are received. The state of Minnesota operates on a two year (biennial) budget cycle ending on June 30 of odd numbered years. Minnesota State Colleges and Universities is governed by a 15 member Board of Trustees appointed by the Governor with the advice and consent of the state senate. The Board approves the University biennial budget request and allocation as part of the Minnesota State Colleges and Universities’ total budget. Budgetary control is maintained at the University. The University President has the authority and responsibility to administer the budget and can transfer money between programs within the University without Board approval. The budget of the University can be legally amended by the authority of the Vice Chancellor/Chief Financial Officer. The state appropriations do not lapse at year end. Any unexpended appropriation from the first year of a biennium is available for the second year. Any unexpended balance may also carry over into future biennia. 30 Capital Appropriation Revenue — Minnesota State Colleges and Universities is responsible for paying one third of the debt service for certain general obligation bonds sold for capital projects, as specified in the authorizing legislation. The portion of general obligation bond debt service that is payable by the state of Minnesota is recognized by Minnesota State Colleges and Universities as capital appropriation revenue when the related expenses are incurred. Individual colleges and universities are allocated cash, capital appropriation revenue, and debt based on capital project expenses. Cash and Cash Equivalents — The cash balance represents cash in the state treasury and demand deposits in local bank accounts as well as cash equivalents. Cash equivalents are short term, highly liquid investments having original maturities (remaining time to maturity at acquisition) of three months or less. Cash and cash equivalents include amounts in demand deposits, savings accounts, cash management pools, repurchase agreements, and money market funds. Restricted cash is cash held for capital projects. The Revenue Fund holds restricted cash for capital projects and debt service. The Revenue Fund is used to account for the revenues, expenses, and net position of revenue producing facilities. It has the authority to sell revenue bonds for the construction and maintenance of revenue producing facilities. All balances related to the state appropriation, tuition revenues, and most fees are in the state treasury. The University has one checking account in a local bank. The activities handled through the local bank include financial aid, student payroll, auxiliary operations, and student activities. Investments — The Minnesota State Board of Investment invests the University’s balances in the state treasury, except for the Revenue Fund, as part of a state investment pool. This asset is reported as a cash equivalent. Interest income earned on pooled investments is allocated to the colleges and universities. Cash in the Revenue Fund is invested separately. The Fund contracts with the Minnesota State Board of Investment and U.S. Bank, N.A. for investment management services. Investments are reported at fair value. Restricted investments are investments held in the Revenue Fund for capital projects and debt service. Receivables — Receivables are shown net of an allowance for uncollectible accounts. Prepaid Expense — Prepaid expense consists primarily of deposits in the state of Minnesota Debt Service Fund for future general obligation bond payments. Capital Assets — Capital assets are recorded at cost or, for donated assets, at fair value at the date of acquisition. Estimated historical cost has been used when actual cost is not available. Such assets are depreciated or amortized on a straight-line basis over the useful life of the assets. Estimated useful lives are as follows: Buildings Building improvements Equipment Library collections 35-40 years 15-20 years 3-20 years 7 years Equipment includes all items with an original cost of $10,000 and over for items purchased since July 1, 2008, $5,000 and over for items purchased between July 1, 2003 and June 30, 2008, and $2,000 and over for items purchased prior to July 1, 2003. Buildings, building improvements, and internally developed software include all projects with a cost of $250,000 and over for projects started since July 1, 2008, and $100,000 and over for projects started prior to July 1, 2008. All land and library collection purchases are capitalized regardless of amount spent. Funds Held for Others — Funds held for others are primarily assets held for students and student organizations. 31 Long Term Liabilities — The state of Minnesota appropriates for and sells general obligation bonds to support construction and renovation of the Minnesota State Colleges and Universities’ facilities as approved through the state’s capital budget process. The University is responsible for a portion of the debt service on the bonds sold for some University projects. The University may also enter into capital lease agreements for certain capital assets. Other long term liabilities include compensated absences, early termination benefits, net other postemployment benefits, and workers’ compensation claims. Minnesota State Colleges and Universities may finance the construction, renovation, and acquisition of facilities for student residences, student unions, and parking facilities through the sale of revenue bonds. These activities are accounted for and reported in the Revenue Fund included herein. Details on the Revenue Fund bonds are available in the separately audited and issued Revenue Fund financial report. Copies are available from the Financial Reporting System Director, Minnesota State Colleges and Universities, 30 7th St. E., Suite 350, St. Paul, Minnesota 55101-7804 Unearned Revenue — Unearned revenue consists primarily of tuition received, but not yet earned, for summer session. It also includes amounts received from grants which have not yet been earned under the terms of the agreement. Operating Activities — Operating activities as reported in the statements of revenues, expenses and changes in net position are those that generally result from exchange transactions such as payments received for providing services and payments made for services or goods received. Nearly all of the University’s expenses are from exchange transactions. Certain significant revenue streams relied upon for operations are recorded as nonoperating revenues, including state appropriations, federal, state and private grants, and investment income. Tuition, Fees, and Sales, Net — Tuition, fees, and sales are reported net of scholarship allowances. The University does not conduct retail sales. See Note 11 for additional information. Federal Grants — The University participates in several federal grant programs. The largest programs include Pell, TRIO, Supplemental Educational Opportunity Grant, and Federal Work Study. Federal Grant revenue is recognized as nonoperating revenue in accordance with GASB Statement No. 33, Accounting and Financial Reporting for Nonexchange Transactions. Expenditures under government contracts are subject to review by the granting authority. To the extent, if any, that such a review reduces expenditures allowable under these contracts, the University will record such disallowance at the time the determination is made. Use of Estimates — To prepare the basic financial statements in conformity with generally accepted accounting principles, management must make estimates and assumptions. These estimates and assumptions may affect the reported amounts of assets and liabilities and disclosure of contingent assets and liabilities, at the date of the financial statements and the reported amounts of revenues and expenses during the reporting period. Actual results could differ from those estimates. The most significant areas that require the use of management’s estimates relate to allowances for uncollectible accounts, scholarship allowances, workers’ compensation claims and compensated absences. Net Position — The difference between assets and liabilities is net position. Net position are further classified for accounting and reporting purposes into the following three net position categories: • Net investment in capital assets: Capital assets, net of accumulated depreciation and outstanding principal balances of debt attributable to the acquisition, construction or improvement of those assets. • Restricted expendable: Net position subject to externally imposed stipulations. Net position restrictions for the University are as follows: Restricted for bond covenants — revenue bond restrictions. Restricted for other — includes restrictions for the following: Capital projects — restricted for completion of capital projects. Debt service — legally restricted for bond repayments. Donations — restricted per donor requests. Faculty contract obligations — faculty development and travel required by contracts. 32 Net Position Restricted for Other (In Thousands) 2013 2012 Capital projects $ 12 $ — Debt service 956 969 Donations 247 34 Faculty contract obligations 467 566 Total $ 1,682 $ 1,569 • Unrestricted: Net position that is not subject to externally imposed stipulations. Unrestricted net position may be designated for specific purposes by action of management, the System Office, or the Board of Trustees. New Accounting Pronouncements — The Minnesota State Colleges and Universities adopted GASB No. 60, Accounting and Financial Reporting for Service Concession Arrangements, retroactive to July 1, 2011. This statement requires that revenue be recognized in a systematic manner over the term of contracts when applicable. There was no impact on the financial statements as a result of this adoption. The Minnesota State Colleges and Universities adopted GASB No. 63, Financial Reporting of Deferred Outflows of Resources, Deferred Inflows of Resources, and Net Position, retroactive to July 1, 2011. This statement amends the net asset reporting requirements in Statement No. 34 by incorporating deferred outflows of resources and deferred inflows of resources into the definitions of the required components of residual measure and by renaming the measure as net position, rather than net assets. There was no impact on the financial statements as a result of this adoption. The Minnesota State Colleges and Universities adopted GASB No. 65, Items Previously Reported as Assets and Liabilities. This statement requires certain items that were previously reported as assets and liabilities to be reported as outflows of resources or inflows of resources in the year incurred or received. More specifically, the statement requires costs related to the issuance of debt to no longer be recorded as a deferred charge and amortized, but to be recognized as an expense in the period incurred. The fiscal year 2013 income statement reflects $293,978 of expense related to current year bond issuance costs. 2. CASH, CASH EQUIVALENTS AND INVESTMENTS Cash and Cash Equivalents — All balances related to the appropriation, tuition, and most fees are in the state treasury. In addition, the University has a checking account in a local bank. The activities handled through the local bank include financial aid, student payroll, auxiliary, and student activities. Minnesota Statutes, Section 118A.03, requires that deposits be secured by depository insurance or a combination of depository insurance and collateral securities held in the state’s name by an agent of the state. This statute further requires that such insurance and collateral shall be at least 10 percent greater than the amount on deposit. Cash and cash equivalents are categorized to give an indication of the level of custodial credit risk. Category 1 includes cash and cash equivalents insured or collateralized with securities held by the state or its agent in Minnesota State Colleges and Universities’ name. Category 3 includes uncollateralized cash and cash equivalents. All the University’s cash and cash equivalents are classified as Category 1. At June 30, 2013 and 2012, the University’s bank balance was $2,397,260 and $2,518,358 respectively. These bank balances were adjusted by items in transit to arrive at the University’s cash in bank balance. The University’s balance in the treasury, except for the Revenue Fund, is invested by the Minnesota State Board of Investment as part of the state investment pool. This asset is reported as a cash equivalent. 33 The following table summarizes cash and cash equivalents: Year Ended June 30 (In Thousands) Carrying Amount Cash, in bank $ Cash, trustee account (US Bank) Total local cash and cash equivalents Total treasury cash accounts Grand Total $ 2013 2,129 33,450 35,579 34,308 69,887 2012 2,163 — 2,163 30,854 $ 33,017 $ The cash accounts are invested in short term, liquid, high quality debt securities. Investments — The Minnesota State Board of Investment manages the majority of the state’s investments. All investments managed by the State Board of Investment are governed by Minnesota Statutes, Chapters 11A and 356A. Minnesota Statutes, Section 11A.24 broadly restricts investments to obligations and stocks of United States and Canadian governments, their agencies and registered corporations, other international securities, short term obligations of specified high quality, restricted participation as a limited partner in venture capital, real estate, or resource equity investments, and the restricted participation in registered mutual funds. Generally, when applicable, the statutes limit investments to those rated within the top four quality rating categories of a nationally recognized rating agency. The statutes further prescribe the maximum percentage of fund assets that may be invested in various asset classes and contain specific restrictions to ensure the quality of the investments. Within statutory parameters, the Minnesota State Board of Investment has established investment guidelines and benchmarks for all funds under its management. These investment guidelines and benchmarks are tailored to the particular needs of each fund and specify investment objectives, risk tolerance, asset allocation, investment management structure, and specific performance standards. At June 30, 2013 and 2012, the University held no investments. Custodial Credit Risk — Custodial credit risk for investments is the risk that in the event of a failure of the counterparty, the University will not be able to recover the value of the investments that are in the possession of an outside party. Board procedure 7.5.1 requires compliance with Minnesota Statutes, Section 118A.03 and further excludes the use of FDIC insurance when meeting collateral requirements. Credit Risk — Credit risk is the risk that an issuer or other counterparty to an investment will not fulfill its obligations. The University’s policy for reducing its exposure to credit risk is to comply with Minnesota Statutes, Section 118A.04. This statute limits investments to the top quality rating categories of a nationally recognized rating agency. Concentration of Credit Risk — Concentration of credit risk is the risk of loss attributed to the magnitude of a government’s investment in a single issuer. The University’s policy for reducing this risk of loss is to comply with Board procedure 7.5.1 which recommends investments be diversified by type and issuer. Interest Rate Risk — Interest rate risk is the risk that changes in interest rates will adversely affect the fair value of an investment. The University complies with Board procedure 7.5.1 that recommends considering fluctuation interest rates and cash flow needs when purchasing short term and long term investments. 34 3. ACCOUNTS RECEIVABLE The accounts receivable balances are made up primarily of receivables from individuals. At June 30, 2013 and 2012, the total accounts receivable balances for the University were $3,678,035 and $2,604,238, respectively, less an allowance for uncollectible receivables of $1,300,742 and $968,950, respectively. Summary of Accounts Receivable at June 30 (In Thousands) 2013 2012 Tuition $ 2,002 $ 1,351 Financial aid 313 393 Fees 206 146 Sales and services 144 38 Third party obligations 426 321 Other 587 355 Total accounts receivable 3,678 2,604 Allowance for uncollectible accounts (1,301) (969) Net accounts receivable $ 2,377 $ 1,635 The allowance for uncollectible accounts has been computed based on the following aging schedule for fiscal years 2013 and 2012: Age Less than 1 year 1 to 3 years 3 to 5 years Over 5 years Allowance Percentage 15 45 70 95 4. PREPAID EXPENSE Prepaid expense consists primarily of funds which have been deposited in the state’s Debt Service Fund for future general obligation bond payments in the amounts of $956,566 and $969,592 for fiscal years 2013 and 2012, respectively. Minnesota Statutes, Section 16A.641, requires all state agencies to have on hand on December 1 of each year, an amount sufficient to pay all general obligation bond principal and interest due, and to become due, through July 1 of the second fiscal year. Also, included in prepaid expense for fiscal years 2013 and 2012 was $65,657 and $43,526, respectively, stemming from prepaid software maintenance agreements and prepaid contractual support. 35 5. CAPITAL ASSETS Summaries of changes in capital assets for fiscal years 2013 and 2012 follow: Year Ended June 30, 2013 (In Thousands) Beginning Balance Increases Decreases Capital assets, not depreciated: Land $ Construction in progress Total capital assets, not depreciated 3,935 $ 1,048 4,983 258 $ 2,062 2,320 Completed Construction — $ 177 177 — $ (462) (462) Ending Balance 4,193 2,471 6,664 Capital assets, depreciated: Buildings and improvements Equipment Library collections Total capital assets, depreciated 55,329 2,381 1,422 59,132 — 200 162 362 — 389 241 630 462 — — 462 55,791 2,192 1,343 59,326 Less accumulated depreciation: Buildings and improvements Equipment Library collections Total accumulated depreciation 20,088 1,681 868 22,637 1,910 159 192 2,261 — 325 241 566 — — — — 21,998 1,515 819 24,332 Total capital assets depreciated, net Total capital assets, net $ 36,495 41,478 $ (1,899) 421 $ Year Ended June 30, 2012 (In Thousands) Beginning Balance Increases Capital assets, not depreciated: Land $ Construction in progress Total capital assets, not depreciated 3,935 $ 78 4,013 — $ 1,224 1,224 64 241 $ Decreases — $ — — 462 34,994 — $ 41,658 Completed Construction — $ (254) (254) Ending Balance 3,935 1,048 4,983 Capital assets, depreciated: Buildings and improvements Equipment Library collections Total capital assets, depreciated 67,138 2,511 1,610 71,259 — 197 175 372 12,063 327 363 12,753 254 — — 254 55,329 2,381 1,422 59,132 Less accumulated depreciation: Buildings and improvements Equipment Library collections Total accumulated depreciation 25,617 1,798 1,028 28,443 1,902 208 203 2,313 7,431 325 363 8,119 — — — — 20,088 1,681 868 22,637 Total capital assets depreciated, net Total capital assets, net $ 42,816 46,829 $ 36 (1,941) (717) $ 4,634 4,634 $ 254 36,495 — $ 41,478 6. ACCOUNTS PAYABLE Accounts payable represent amounts due at June 30, 2013 and 2012, for goods and services received prior to the end of the fiscal year. Summary of Accounts Payable at June 30 (In Thousands) 2013 2012 Purchased services $ 817 $ 866 Interagency agreements 2 171 Capital assets — 18 Supplies 65 201 Financial aid 122 — Other payables 411 319 Total $ 1,417 $ 1,575 In addition, as of June 30, 2013 and 2012, the University had payable from restricted assets in the amounts of $151,266 and $324,568, respectively, which were related to capital projects financed by general obligation bonds. 7. LONG TERM OBLIGATIONS Summaries of amounts that are due within one year are reported in the current liability section of the statements of net position. The changes in long term debt for fiscal years 2013 and 2012 are as follows: Year Ended June 30, 2013 (In Thousands) Beginning Balance Increases Decreases Liabilities for: Bond premium General obligation bonds Revenue bonds Total long-term debt $ $ 830 7,135 — 7,965 $ 2,786 381 31,535 $ 34,702 $ $ 239 714 — 953 Ending Balance $ 3,377 6,802 31,535 $ 41,714 Year Ended June 30, 2012 (In Thousands) Beginning Balance Increases Decreases Liabilities for: Bond premium General obligation bonds Revenue bonds Total long-term debt $ 877 7,467 3,984 $ 12,328 $ $ 37 51 431 — 482 $ $ 98 763 3,984 4,845 Current Portion $ $ Ending Balance $ $ 830 7,135 — 7,965 — 736 — 736 Current Portion $ $ — 717 — 717 The changes in other compensation benefits for fiscal years 2013 and 2012 follow: Year Ended June 30, 2013 (In Thousands) Beginning Balance Increases Liabilities for: Compensated absences Early termination benefits Net other postemployment benefits Workers’ compensation Total other compensation benefits $ $ 4,403 4 1,121 248 5,776 $ $ 556 — 297 19 872 Decreases $ $ Year Ended June 30, 2012 (In Thousands) Beginning Balance Increases Liabilities for: Compensated absences Early termination benefits Net other postemployment benefits Workers’ compensation Total other compensation benefits $ $ 4,315 — 889 409 5,613 $ $ 563 4 369 40 976 491 4 67 223 785 Decreases $ $ 475 — 137 201 813 Ending Balance $ 4,468 — 1,351 44 $ 5,863 Current Portion $ $ Ending Balance $ 4,403 4 1,121 248 $ 5,776 520 — — 21 541 Current Portion $ $ 491 4 — 112 607 Bond Premium— Bonds were issued in fiscal years 2013 and 2012 resulting in premiums of $2,786,301 and $50,625, respectively. Amortization is calculated using the straight-line method and amortized over the remaining average life of the bonds. General Obligation Bonds— The state of Minnesota sells general obligation bonds to finance most of Minnesota State Colleges and Universities’ capital projects. The interest rate on these bonds ranges from 2.0 to 5.5 percent. Minnesota State Colleges and Universities is responsible for paying one third of the debt service for certain general obligation bonds sold for capital projects, as specified in the authorizing legislation. This debt obligation is allocated to the colleges and universities based upon the specific projects funded. The general obligation bonds liability included in these financial statements represents the University’s share. Revenue Bonds — The Revenue Fund is authorized by Minnesota Statutes, Section 136F.98 to issue revenue bonds whose aggregate principal shall not exceed $405,000,000 at any time. The proceeds of these bonds are used to finance the acquisition, construction and remodeling of buildings for dormitory, residence hall, food service, student union, and other revenue producing and related facilities at the state universities. Revenue funds currently outstanding have interest rates of 1.0 percent to 4.0 percent. In fiscal year 2013 new bonds were issued totaling $31.5 million to fund design and construction of a parking ramp and a student center on the Saint Paul campus. Compensated Absences — University employees accrue vacation leave, sick leave, and compensatory leave at various rates within limits specified in the collective bargaining agreements. The liability for compensated absences is payable as severance pay under specific conditions. This leave is liquidated only at the time of termination from state employment. Early Termination Benefits — Early termination benefits are benefits received for discontinuing services earlier than planned. See Note 8 for additional information. 38 Net Other Postemployment Benefits — Other postemployment benefits are health insurance benefits for certain retired employees under a single employer fully insured plan. Under the health benefits program retirees are required to pay 100 percent of the total premium cost. Since the premium is a blended rate determined on the entire active and retiree population, the retirees are receiving an implicit rate subsidy. See Note 9 for further details. Workers’ Compensation — The state of Minnesota Department of Management and Budget manages the selfinsured workers’ compensation claims activities. The reported liability for workers’ compensation of $44,107 and $248,151 at June 30, 2013 and 2012, respectively, is based on claims filed for injuries to state employees occurring prior to the fiscal year end and is an undiscounted estimate of future payments. Principal and interest payment schedules are provided in the following table for general obligation and revenue bonds. There are no payment schedules for compensated absences, early termination benefits, net other postemployment benefits, or workers’ compensation. Fiscal Years 2014 2015 2016 2017 2018 2019-2023 2024-2028 2029-2033 2034-2038 Total 8. Long Term Debt Repayment Schedule (In Thousands) General Obligation Bonds Revenue Bonds Principal Interest Principal Interest $ 736 $ 325 $ — $ 1,236 676 281 — 1,141 644 248 — 1,141 585 216 1,305 1,118 585 187 1,345 1,070 2,290 564 7,580 4,556 853 170 8,810 2,972 433 30 10,290 1,156 — — 2,205 33 $ 6,802 $ 2,021 $ 31,535 $ 14,423 EARLY TERMINATION BENEFITS Early termination benefits are defined as benefits received for discontinuing services earlier than planned. The Inter Faculty Organization (IFO) contract provides for this benefit. The following is a description of the benefit arrangements, including number of retired faculty receiving the benefit, and the amount of future liability as of the end of fiscal years 2013 and 2012. Inter Faculty Organization (IFO) contract The IFO contract allows faculty members who meet certain eligibility and combination of age and years of service requirements to receive an early retirement incentive cash payment based on base salary at time of separation, as well as an amount equal to the employer’s contribution for one year’s health insurance premiums deposited in his/her health care savings plan at time of separation. The cash incentive can be paid either in one or two payments. There was no future liability in fiscal year 2013 and there was one retired faculty member who received $4,000 of future liability for fiscal year 2012. 39 9. NET OTHER POSTEMPLOYMENT BENEFITS The University provides health insurance benefits for certain retired employees under a single employer fully insured plan, as required by Minnesota Statute 471.61 Subdivision 2B. Active employees who retire when eligible to receive a retirement benefit from a Minnesota public pension plan and do not participate in any other health benefits program providing coverage similar to that herein described, will be eligible to continue coverage with respect to both themselves and their eligible dependent(s) under the health benefits program. Retirees are required to pay 100 percent of the total premium cost. Since the premium is a blended rate determined on the entire active and retiree population, the retirees are receiving an implicit rate subsidy. As of July 1, 2012, there were approximately 4 retirees receiving health benefits from the health plan. Annual OPEB Cost and Net OPEB Obligation — The annual other postemployment benefit (OPEB) cost (expense) is calculated based on the annual required contribution (ARC) of the employer, an amount actuarially determined in accordance with the parameters of GASB Statement No. 45, Accounting and Financial Reporting by Employers for Post Employment Benefits Other Than Pensions. The ARC represents a level of funding that, if paid on an ongoing basis, is projected to cover normal cost each year and amortize any unfunded actuarial liabilities (or funding excess) over a period not to exceed 30 years. The following table shows the components of the annual OPEB cost for fiscal years 2013 and 2012, the amount actually contributed to the plan, and changes in the net OPEB obligation: Components of the Annual OPEB Cost (In Thousands) 2013 2012 Annual required contribution (ARC) $ 289 $ 361 Interest on net OPEB obligation 53 42 Adjustment to ARC (45) (34) Annual OPEB cost 297 369 Contributions during the year (67) (137) Increase in net OPEB obligation 230 232 Net OPEB obligation, beginning of year 1,121 889 Net OPEB obligation, end of year $ 1,351 $ 1,121 The University’s annual OPEB cost, the percentage of annual OPEB cost contributed to the plan and the net OPEB obligation for fiscal years 2013 and 2012 were as follows: Year Ended June 30 (In Thousands) Beginning of year net OPEB obligation Annual OPEB cost Employer contribution End of year net OPEB obligation Percentage contributed 40 $ $ 2013 1,121 297 (67) 1,351 22.56% $ $ 2012 889 369 (137) 1,121 37.13% Funding Status — There are currently no assets that have been irrevocably deposited in a trust for future health benefits. Therefore, the actuarial value of assets is zero. Actuarial Valuation Date Actuarial Value of Assets (a) July 1, 2012 $ — (In Thousands) Actuarial Unfunded Accrued Actuarial Accrued Liability Liability (b) (b - a) $ 2,194 $ 2,194 Funded Covered Ratio Payroll (a/b) (c) 0.00% $ 36,430 UAAL as a Percentage of Covered Payroll ((b - a)/c) 6.02% Actuarial Methods and Assumptions — Actuarial valuations involve estimates of the value of reported amounts and assumptions about the probability of occurrence of events far into the future. Examples include assumptions about future employment, mortality, and healthcare cost trends. Amounts determined regarding the funded status of the plan and the annual required contributions of the employer are subject to continual revision as actual results are compared with past expectations and new estimates are made about the future. Projections of benefits for financial reporting purposes are based on the substantive plan (as understood by the employer and the plan members) and include the types of benefits provided at the time of each valuation. The actuarial methods and assumptions used include techniques that are designed to reduce the effects of short term volatility in actuarial accrued liabilities, consistent with the long term perspective of the calculations. In the July 1, 2012 actuarial valuation, the entry age normal actuarial cost method was used. The actuarial assumptions included a 4.75 percent discount rate, which is based on the estimated long term investment yield on the general assets, using an underlying long term inflation assumption of 3 percent. The annual healthcare cost trend rate is 8.10 percent initially, reduced incrementally to an ultimate rate of 5 percent after seventeen years. The unfunded actuarial accrued liability is being amortized as a level dollar amount over an open 30 year period. 10. LEASE AGREEMENTS Operating Leases — The University is committed under various leases primarily for building space. These leases are considered for accounting purposes to be operating leases. Lease expenses totaled $1,241,806 and $1,295,413 for fiscal years 2013 and 2012, respectively. The University’s Minneapolis campus is co-located with Minneapolis Community and Technical College (MCTC). The University has an agreement with MCTC to reimburse MCTC for a share of facilities expenses. The University has an operating agreement with Hennepin Technical College (HTC) to lease space at the Law Enforcement and Criminal Justice Education Center, located on the campus of HTC. The agreement allocates operating expenses between the University and HTC based on square footage allocated to each institution. The operating agreement is effective until July 1, 2015. The University has extended the lease for current space at the Midway Campus through July 31, 2018. In addition, the University entered into a new lease agreement effective August 1, 2013 through December 31, 2019 for increased leased space at the Midway Campus. Due to excess capacity in the Twin Cities’ current office space market, the effect on total lease costs per annum is minimal. 41 Future minimum lease payments are as follows: Year Ended June 30 (In Thousands) Year Amount 2014 $ 1,232 2015 1,287 2016 1,308 2017 1,252 2018 1,271 2019-2023 445 Total $ 6,795 Income Leases — The University has an income lease with the Saint Paul Public Library Dayton’s Bluff Branch that commenced on July 1, 2004 and continues through June 30, 2014. The University has an income lease with Verizon for a lease for cell phone tower located on campus. The current lease commenced February 6, 2004 and continues through February 5, 2014. Future expected income receipts for this lease includes a payment of $101,000 in fiscal year 2014. 11. TUITION, FEES, AND SALES, NET The following tables provide information related to tuition, fees, and sales revenue: Description Tuition Fees Sales Total Gross $ 43,085 2,158 930 $ 46,173 Year Ended June 30 (In Thousands) 2013 Scholarship Allowance Net $ (13,905) $ 29,180 (277) 1,881 — 930 $ (14,182) $ 31,991 $ $ Gross 40,460 2,214 913 43,587 2012 Scholarship Allowance $ (13,008) $ (347) — $ (13,355) $ Net 27,452 1,867 913 30,232 12. OPERATING EXPENSES BY FUNCTIONAL CLASSIFICATION The following tables provide information related to operating expenses by functional classification: Year Ended June 30, 2013 (In Thousands) Description Academic support Institutional support Instruction Public service Research Student services Auxiliary enterprises Scholarships & fellowships Less interest expense Total operating expenses Salaries 11,387 5,398 17,087 34 206 4,370 28 — — $ 38,510 $ Benefits 3,714 1,656 4,392 10 81 1,208 326 — — $ 11,387 $ 42 $ $ Other 5,412 4,562 4,872 41 173 1,993 897 1,313 — 19,263 $ $ Interest 162 76 230 — 3 60 4 — (535) — $ $ Total 20,675 11,692 26,581 85 463 7,631 1,255 1,313 (535) 69,160 Year Ended June 30, 2012 (In Thousands) Description Academic support Institutional support Instruction Public service Research Student services Auxiliary enterprises Scholarships & fellowships Less interest expense Total operating expenses Salaries 11,208 3,625 16,724 41 604 4,181 5 — — $ 36,388 $ Benefits 3,656 1,157 4,008 16 164 1,137 324 — — $ 10,462 $ $ $ Other 4,341 5,880 4,759 33 284 1,498 1,718 739 — 19,252 $ $ Interest 113 37 159 — 6 41 3 — (359) — $ $ Total 19,318 10,699 25,650 90 1,058 6,857 2,050 739 (359) 66,102 13. EMPLOYEE PENSION PLANS The University participates in both mandatory and voluntary retirement plans. Mandatory plans include the State Employees Retirement Fund, administered by the Minnesota State Retirement System; the Teachers Retirement Fund, administered by the Teachers Retirement Association; and, the General Employees Retirement Fund, administered by the Public Employees Retirement Association. Normal retirement age, for employees covered by these defined benefit plans, range from age 62 to age 66, depending upon employment date and years of service. Additionally, the University participates in a Defined Contribution Retirement Plan which is available to faculty, system administrators and other unclassified employees. State Employees Retirement Fund (SERF) Pension fund information is provided by the Minnesota State Retirement System, which prepares and publishes its own stand-alone comprehensive annual financial report, including financial statements and required supplementary information. Copies of the report may be obtained directly from the Minnesota State Retirement System at 60 Empire Drive, Suite 300, St. Paul, Minnesota 55103-3000. The SERF is a cost sharing, multiple employer defined benefit plan. All classified employees are covered by this plan. A classified employee is one who serves in a civil service position. The annuity formula is the greater of a step rate with a flat rate reduction for each month of early retirement or a level rate (the higher step rate) with an actuarial reduction for early retirement. The applicable rates for each year of allowable service are 1.2 percent and 1.7 percent of the members’ average salary which is defined as the highest salary paid in five successive years of service. The University, as an employer for some participants, is liable for a portion of any unfunded accrued liability of this fund. The statutory authority for SERF is Minnesota Statutes, Chapter 352. For fiscal years 2011, 2012, and 2013 the funding requirement was 5 percent for both employer and employee. Actual contributions were 100 percent of required contributions. Actual contributions were 100 percent of required contributions. Required contributions for Metropolitan State University were: (In Thousands) Fiscal Year Amount 2013 $ 403 2012 382 2011 372 43 Teachers Retirement Fund (TRF) Pension fund information is provided by the Minnesota Teachers Retirement Association, which prepares and publishes its own stand-alone comprehensive annual financial report including financial statements and required supplementary information. Copies of the report may be obtained directly from the Teachers Retirement Association at 60 Empire Drive, Suite 400, St. Paul, Minnesota 55103-3000. The Teachers Retirement Fund is a cost sharing, multiple employers, defined benefit plan. Teachers and other related professionals may participate in TRF. Coordinated membership includes participants who are covered by the Social Security Act. The annuity formula is the greater of a step rate with a flat reduction for each month of early retirement, or a level rate (the higher step rate) with an actuarially based reduction for early retirement. The applicable rates for coordinated members range from 1.2 percent and 1.7 percent for service rendered before July 1, 2006, and 1.4 percent and 1.9 percent for service rendered on or after July 1, 2006. Minnesota State Colleges and Universities, as an employer for some participants, is liable for a portion of any unfunded accrued liability of this fund. The statutory authority for TRF is Minnesota Statutes, Chapter 354. For fiscal year 2011 the funding requirement was 5.5 percent for both employer and employee coordinated members. For fiscal year 2012 the funding requirement was 6 percent for both employer and employee coordinated members. For fiscal year 2013 the funding requirement was 6.5 percent for both employer and employee coordinated members. Thereafter, a contribution rate increase will be phased in with a 0.5 percent increase, occurring every July 1 over two years, until it reaches a contribution rate of 7.5 percent on July 1, 2014. Actual contributions were 100 percent of required contributions. Required contributions for Metropolitan State University were: (In Thousands) Fiscal Year Amount 2013 $ 328 2012 269 2011 241 Minnesota State Colleges and Universities Defined Contribution Retirement Fund General Information — The Minnesota State Colleges and Universities Defined Contribution Retirement Fund include two plans: an Individual Retirement Account Plan and a Supplemental Retirement Plan. Both plans are mandatory, tax deferred, single employer, defined contribution plans authorized by Minnesota Statutes, Chapters 354B and 354C. The plans are designed to provide retirement benefits to Minnesota State Colleges and Universities unclassified employees. An unclassified employee is one who belongs to Minnesota State Colleges and Universities specific bargaining units. The plans cover unclassified teachers, librarians, administrators, and certain other staff. The plans are mandatory for qualified employees and vesting occurs immediately. The administrative agent of the two plans is Teachers Insurance and Annuity Association College Retirement Equities Fund (TIAA-CREF). Separately issued financial statements can be obtained from TIAA-CREF, Normandale Lake Office Park, 8000 Norman Center Drive, Suite 1100, Bloomington, MN 55437. Individual Retirement Account Plan (IRAP) Participation — Every employee who is in unclassified service is required to participate in TRF or IRAP upon achieving eligibility. An unclassified employee is one who serves in a position deemed unclassified according to Minnesota Statutes. This includes presidents, vice presidents, deans, administrative or service faculty, teachers and other managers, and professionals in academic and academic support programs. Eligibility begins with the employment contract for the first year of unclassified service in which the employee is hired for more 44 than 25 percent of a full academic year, excluding summer session. An employee remains a participant of the plan even if employed for less than 25 percent of a full academic year in subsequent years. Contributions — There are two member groups participating in the IRAP, a faculty group and an administrators group. For both faculty and administrators, the employer and employee statutory contribution rates are 6 percent and 4.5 percent, respectively. The contributions are made under the authority of Minnesota Statutes, Chapter 354B. Required contributions for Metropolitan State University were: Fiscal Year 2013 2012 2011 (In Thousands) Employer Employee $ 1,318 $ 984 1,260 940 1,168 873 Supplemental Retirement Plan (SRP) Participation — Every unclassified employee who has completed two full time years of unclassified service with Minnesota State Colleges and Universities must participate upon achieving eligibility. The eligible employee is enrolled on the first day of the fiscal year following completion of two full time years. Vesting occurs immediately and normal retirement age is 55. Contributions — Participants contribute 5 percent of eligible compensation up to a defined maximum annual contribution as specified in the following table. Annual Eligible Maximum Member Group Compensation Inter Faculty Organization $ 6,000 to $ 51,000 $ 2,250 Minnesota State University Association of Administrative & Service Faculty 6,000 to 50,000 2,200 Administrators 6,000 to 60,000 2,700 Minnesota Association of Professional Employees Unclassified 6,000 to 40,000 1,700 Middle Management Association Unclassified 6,000 to 40,000 1,700 Other Unclassified Members 6,000 to 40,000 1,700 The University matches amounts equal to the contributions made by participants. The contributions are made under the authority of Minnesota Statutes, Chapter 354C. Required contributions for Metropolitan State University were: (In Thousands) Fiscal Year Amount 2013 $ 550 2012 547 2011 509 Voluntary Retirement Savings Plans Minnesota State Colleges and Universities offers two voluntary programs to employees for retirement savings. Minnesota Deferred Compensation Plan (MNDCP) is a voluntary retirement savings plan authorized under section 457(b) of the Internal Revenue Code and Minnesota Statutes, Section 352.965. The plan is primarily composed of employee pre-tax contributions and accumulated investment gains or losses. Participants may withdraw funds upon termination of public service or in the event of an unforeseeable emergency. As of June 30, 2013, the plan had 132 participants. 45 In addition, to the state’s Deferred Compensation program, Minnesota State Colleges and Universities also participates in a 403(b) Tax Sheltered Annuity (TSA) program. The plan consists of both pre-tax and after-tax contributions and accumulated investment gains or losses. As of June 30, 2013, the plan had 108 participants. 14. SEGMENT INFORMATION A segment is an identifiable activity reported as a stand-alone entity for which one or more revenue bonds are outstanding. A segment has a specific identifiable revenue stream pledged in support of revenue bonds and has related expenses, gains and losses, assets, and liabilities that are required by an external party to be accounted for separately. Minnesota State Colleges and Universities issues revenue bonds to finance the University parking ramp. During fiscal year 2013, Minnesota State Colleges and Universities sold revenue bonds totaling $31.5 million to fund design and construction of a parking ramp and a student center on the Saint Paul campus. Metropolitan State University Portion of the Revenue Fund (In Thousands) 2013 2012 CONDENSED STATEMENTS OF NET POSITION Assets Current assets $ 650 $ — Restricted assets 33,748 — Noncurrent assets 523 — Total assets 34,921 — Liabilities Current liabilities 416 — Noncurrent liabilities 34,143 — Total liabilities 34,559 — Net Position Net investment in capital assets — — Restricted 362 — Total net position $ 362 $ — CONDENSED STATEMENTS OF REVENUES, EXPENSES, AND CHANGES IN NET POSITION Operating revenues $ Operating expenses Net operating income Nonoperating revenues (expenses) Capital contributions Change in net position Net position, beginning of year Net position, end of year $ 22 $ — (334) — (312) — (192) (2,184) 866 — 362 (2,184) — 2,184 362 $ — CONDENSED STATEMENTS OF CASH FLOWS Net cash provided (used) by Operating activities $ 551 $ — Investing activities (135) — Capital and related financing activities 33,979 (1,618) Net increase (decrease) in cash 34,395 (1,618) Cash, beginning of year — 1,618 Cash, end of year $ 34,395 $ — 46 15. RELATED PARTY TRANSACTIONS The University’s Minneapolis campus is co-located with Minneapolis Community and Technical College (MCTC) and shares physical plant and institutional and academic support. The University and MCTC have an agreement to share costs using relevant cost bases. This agreement articulates a cost allocation methodology which ensures that equitable and complete costs are absorbed by both schools. In fiscal years 2013 and 2012, the University’s shared cost expense was $425,294 and $437,312, respectively. The University had no shared costs payable to MCTC at June 30, 2013 and 2012, respectively. The University leases space from Hennepin Technical College (HTC) in the Law Enforcement and Criminal Justice Education Center, a partnership between the University, MCTC, and HTC. As of July 1, 2010, ownership of the building was transferred to HTC, and the University and HTC executed an operating agreement to share costs based on each institution’s share of the usable square footage of the building. Shared costs were $176,281 and $216,347 for fiscal years 2013 and 2012, respectively. The University recorded $338,818 in shared costs payable to HTC at June 30, 2013. The University also recorded shared costs receivable from HTC of $102,074 and $93,062 at June 30, 2013 and 2012 respectively, for reimbursable information technology services. On July 1, 2011 the University executed an agreement with MCTC to transfer ownership of the Minneapolis parking ramp, a revenue bond funded project, to MCTC. The ownership transferred capital assets of $12.1 million less accumulated depreciation of $7.4 million, nonoperating cash of $1.5 million, and short and long term debt of $4.0 million, to MCTC from the University. This net change of $2.2 million is shown as a transfer of assets on the fiscal year 2012 financial statements. 16. COMMITMENTS AND CONTINGENCIES In fiscal year 2011, the University received bond funds for design of the Science Education Center on the St. Paul campus. Total cost of the project is $3.4 million, of which $1,721,525 had been spent as of June 30, 2013. Residual commitments to the University total $1,722,475. During fiscal year 2013, the University received revenue bond funds for the construction of a Parking Ramp and a Student Center on the St. Paul campus. Total cost of the Parking Ramp project is $18.9 million, of which $398,298 had been expended with residual commitments of $18,486,702 at June 30, 2013. Total cost of the Student Center project is $12.7 million, of which $124,284 had been expended with residual commitments of $12,252,716 at June 30, 2013. 17. RISK MANAGEMENT Minnesota State Colleges and Universities is exposed to various risks of loss related to tort; theft of, damage to, or destruction of assets; error or omissions; and employer obligations. Minnesota State Colleges and Universities manages these risks through state of Minnesota insurance plans including the state of Minnesota Risk Management Fund, a self-insurance fund, and through purchased insurance coverage. Automobile liability coverage is required by the state and is provided by the Minnesota Risk Management Fund. The University also purchases optional physical damage coverage for their newest or most expensive vehicles. Property coverage offered by the Minnesota Risk Management Fund is as follows: 47 Coverage Amount Institution deductible Fund responsibility Primary reinsurer coverage Multiple reinsurers’ coverage Bodily injury and property damage per person Bodily injury and property damage per occurrence Annual maximum paid by fund, excess by reinsurer Maintenance deductible for additional claims $25,000 Deductible to $1,000,000 $1,000,001 to $25,000,000 $25,000,001 to $1,000,000,000 $500,000 $1,500,000 $2,500,000 $25,000 The University retains the risk of loss and did not have any settlements in excess of coverage in the last three years. The Minnesota Risk Management Fund purchased student intern professional liability insurance on the open market for the University. Student intern professional liability per occurrence Student intern professional liability annual aggregate $1,000,000 $5,000,000 Minnesota State Colleges and Universities participates in the State Employee Group Insurance Plan, which provides life insurance and hospital, medical, and dental benefits coverage through provider organizations. Workers’ compensation is covered through state participation in the Workers’ Compensation Reinsurance Association, which pays for catastrophic workers’ compensation claims. Other workers’ compensation risks are covered through self-insurance for which Minnesota State Colleges and Universities pays the cost of claims through the state Workers’ Compensation Fund. A Minnesota State Colleges and Universities workers’ compensation payment pool helps institutions manage the volatility of such claims. Annual premiums are assessed by the pool based on salary dollars and claims history. From this pool all workers’ compensation claims are paid to the state Workers’ Compensation Fund. The following table presents changes in the balances of workers' compensation liability during the fiscal years ended June 30, 2013 and 2012. (In Thousands) Fiscal Years Ended June 30, 2013 June 30, 2012 Beginning Liability $ 248 409 Additions $ 19 40 Payments & Other Reductions $ 223 201 Ending Liability $ 44 248 18. COMPONENT UNITS In accordance with GASB Statement No. 39, Determining Whether Certain Organizations Are Component Units, the following foundation affiliated with Metropolitan State University is a legally separate, tax exempt entity and reported as a component unit. The Metropolitan State University Foundation is a separate legal entity formed for the purpose of obtaining and disbursing funds for the sole benefit of the University. The University does not appoint any members of the board and the resources held by the Foundation can only be used by, or for, the benefit of the University. The Foundation’s relationship with the institution is such that exclusion of the Foundation’s financial statements would cause the University financial statements to be misleading or incomplete. The Foundation is considered a component unit of the University and its statements are discretely presented in the University’s financial statements. 48 The Foundation’s financial statements have been prepared on the accrual basis of accounting in accordance with generally accepted accounting principles as prescribed by the FASB Accounting Standards Codification (ASC) 958-205, Presentation of Financial Statements. Net assets, which are classified on the existence or absence of donor imposed restrictions, are classified and reported according to the following classes: • • • Unrestricted Net Assets: Net assets that are not subject to donor imposed stipulations. Temporarily Restricted Net Assets: Net assets subject to donor imposed restrictions as to how the assets will be used. Permanently Restricted Net Assets: Net assets subject to donor imposed stipulations that they be maintained permanently by each foundation. Generally, the donors of these assets permit the foundation to use all or part of the income earned on any related investments for general or specific purposes. The University received $303,342 and $253,775 in fiscal years 2013 and 2012, respectively, from the Foundation for scholarships. In addition, the University received $583,650 and $457,355 for program support for the fiscal years ended June 30, 2013 and 2012, respectively. The University pays the salaries and benefits of certain individuals providing services to the Foundation. The estimated value of these salaries and benefits was $512,000 and $471,000 for the fiscal years ended June 30, 2013 and 2012, respectively. Investments —The Foundation’s investments are presented in accordance with FASB ASC 958-320, Investments-Debt and Equity Securities. Under ASC 958-320, investments in marketable securities with readily determinable fair values and all investments in debt securities are reported at their fair values in the statements of financial position. Schedule of Investments at June 30 (In Thousands) 2013 Money market & certificate of deposit $ 710 Fixed income/bonds/US treasuries 938 Balanced mutual funds 905 Equity based mutual funds 513 Alternative investments 169 Total investments $ 3,235 $ $ 2012 420 977 1,200 568 159 3,324 Endowment Funds— The Foundation’s endowment includes both donor-restricted funds and funds designated by the Foundation Board of Trustees to function as endowments. As required by generally accepted accounting principles, net assets associated with endowment funds, including funds designated by the Board of Trustees to function as endowments, are classified and reported based on the existence or absence of donor-imposed restrictions. 49 Changes in endowment net assets as of June 30, 2013 are as follows: Schedule of Endowment Net Assets As of June 30, 2013 (In Thousands) Net assets, beginning of year Change in value of trusts Amounts appropriated for expenditures Other transfers Net assets, end of year Temporarily Unrestricted Restricted $ (27) $ 353 — 206 — (106) 12 (12) $ (15) $ 441 Total Permanently Endowment Restricted Net Assets $ 2,429 $ 2,755 15 221 — (106) — — $ 2,444 $ 2,870 Changes in endowment net assets as of June 30, 2012 are as follows: Schedule of Endowment Net Assets As of June 30, 2012 (In Thousands) Net assets, beginning of year Change in value of trusts Amounts appropriated for expenditures Other transfers Net assets, end of year Temporarily Unrestricted Restricted $ (5) $ 474 — (79) — (64) (22) 22 $ (27) $ 353 50 Total Permanently Endowment Restricted Net Assets $ 2,410 $ 2,879 20 (59) — (64) (1) (1) $ 2,429 $ 2,755 REQUIRED SUPPLEMENTARY INFORMATION SECTION 51 This page intentionally left blank 52 METROPOLITAN STATE UNIVERSITY SCHEDULE OF FUNDING PROGRESS FOR NET OTHER POSTEMPLOYMENT BENEFITS Actuarial Valuation Date July 1, 2006 July 1, 2008 July 1, 2010 July 1, 2012 Actuarial Value of Assets (a) $ — — — — Schedule of Funding Progress (In Thousands) Actuarial Unfunded Accrued Actuarial Accrued Funded Liability Liability Ratio (b) (b - a) (a/b) $ 3,245 $ 3,245 0.00% 2,323 2,323 0.00 2,709 2,709 0.00 2,194 2,194 0.00 53 Covered Payroll (c) $ 29,010 29,905 35,364 36,430 UAAL as a Percentage of Covered Payroll ((b - a)/c) 11.19% 7.77 7.66 6.02 This page intentionally left blank. 54 SUPPLEMENTARY SECTION 55 This page intentionally left blank. 58